What is a Popsel? - University System of Georgia

Transcription

Don't be Afraid:
It's Just a Popsel!
Sara McNure, Assistant Registrar
Trisha Knight, Systems Analyst II
Georgia Summit 2006
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It’s Just a Popsel!
Using Banner 7
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What is a Popsel
Steps to Create Popsels
Application Rules
Population Selection Rules
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Variables
Objects
Dynamic parameters
Extracting Population
Troubleshooting
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What is a Popsel?
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Population Selection is a Banner tool to
select groups of people (IDs) who share
common criteria
Popsels can be used for reporting, letter
generation, or in processes
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Steps to Create Popsels
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Define your selection
Use Help/Dynamic Help Query to find your
tables & fields (GUAHELP/GURPDED)
Create Application (GLRAPPL if needed)
Create Variables (GLRVRBL if needed)
Build the Selection Rules (GLRSLCT)
Extract the Population (GLBDATA)
View & Verify your Population Selection
Results
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Define your selection
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What is your population?
Write it out
Start simple then build on it
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Find your tables & fields using
GUAHELP
EXAMPLE:
SGBSTDN is the table and
SGBSTDN_TERM_CODE_EFF
is the field
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GURPDED
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GURPDED Output
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Basic Application Definition
Rule - GLRAPPL
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Application Definition Rule
With Application Level Rule GLRAPPL
‘&’ designates dynamic
value
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GLRSLCT – Selection
Description
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Describe clearly
Manual – Enter student IDs in GLAEXTR
Locked – Only creator can use, view, or
modify selection
Delete
Application Level Rules Exist
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GLRSLCT - New feature with
Banner 7
Application Level Rule
Indicator in GLRSLCT
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GLRSLCT Definition Block
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The ‘Select’ field must always reference a PIDM (ex.
SFRSCTR_PIDM)
The ‘From’ field must list all tables that will be used
To improve performance of GLBDATA, list multiple
tables in the ‘From’ field from most general to most
specific (largest to smallest)
Maximum tables you can use is 15
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GLRSLCT - Rules
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Using Dates in Rules
Use ‘BETWEEN’ when a date
range is needed
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Using Dates cont.
Remember: In Banner, most date fields are
stored with hours, minutes, and seconds
Another Example:
SPRADDR_ACTIVITY_DATE >= ’01-SEP-2006’
AND
SPRADDR_ACTIVITY_DATE < ’02-SEP-2006’
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Variables - GLRVRBL
How do you know you need a variable
(sub query)?
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When maximum or minimum date, sequence
number, or effective term are needed
You can do most anything you can do in SQL
including COUNT, SUM, or AVG
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Variables…
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Are Associated with the Application
Can be copied
IMPORTANT:
The variable MUST be the last rule
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Create Variable - GLRVRBL
To retrieve the
maximum Student
Record
Less than or
equal to the
Term needed
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Using a Variable in Your Rules
Example: Current student
record (SGASTDN)
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Objects – Defined in GLROBJT
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Objects used in GLRSLCT
Query and select Object
from Data Element
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Dynamic Popsels
‘term’ is the Dynamic
Parameter
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Dynamic Popsel in GLBDATA
Example: Dynamic term is the
SFRSTCR_TERM_CODE
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Copy Popsels
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Change the Selection ID
Modify carefully
Watch for unused tables
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GLBDATA
Single
Popsel
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Combining Popsels
Union/Intersection/
Minus
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Combining Popsels
Union – combines results of both population
selections into one
z Intersect – returns only the PIDMs that exist in both
population selections
z Minus – Be careful of order on this option, you will
be subtracting the PIDMs in the SECOND
population selection from the FIRST
NOTE: It is not necessary to run each population
selection separately before combining.
MANUAL added IDs will not be included.
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Use previous results in new
Popsel
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You will need to run each Popsel you will use
separately
When you run GLBDATA you are adding
your Popsel results to the table GLBEXTR
You will need to link GLBEXTR_KEY to your
PIDM field
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Using the table GLBEXTR in
your GLRSLCT rules
Pulling together 3
Popsels into 1
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View your results
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GLAEXTR – Can view and edit your own
Popsels
GLIEXTR – Can view Popsels
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Troubleshooting…
What to do if your Popsel is not
pulling correct population or not
running?
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Your variable MUST be the last
rule
Variable
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Error in GLBDATA .log file
*ERROR* DURING PREPARE
PARM2...ABORTING
SQLCODE = 0936
SQL ERROR = ORA-00936: missing expression
X01 ROLLBACK SQLCODE=0000
X01 COMMIT (1) SQLCODE=0000
SQLCODE = 0000
ORA-01403: no data found
DQY-ABORT ROLLBACK SQLCODE = 0000
ORA-01403: no data found
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Make sure there are not any
unused tables in the ‘From’ field
SPRHOLD is not used in
rules
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Finding Problems with Popsels…
Detail Execution
Report
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Using Parameter 8 – GLBDATA
Detail Execution Report options:
z Y Display SQL, paragraph names and
additional information
z I
Display SQL and values inserted into the
GLRCOLR table
z S Display SQL only
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Using Parameter 8 – cont.

SYSTEMS & COMPUTER TECHNOLOGY
POPULATION SELECTION EXTRACT
CONTROL REPORT
PAGE
1

Program GLBDATA connected to ORACLE
GLBDATA Version = 4.2.0.1

Section: P01-GET-PARAMETERS
PARM-PTR=0001 PARM-LEN=0019
P01A

P01A
-------- DQY-S1 at end of P07-PROCESS-CONT ------SELECT DISTINCT(SGRASSI_PIDM),SYSDATE FROM SAT
URN.SFRSTCR ,SATURN.SGRASSI WHERE SGRASSI_PIDM
= SFRSTCR_PIDM AND SGRASSI_TERM_CODE_EFF = '200608
' AND SGRASSI_GSTA_CODE = 'AC' AND SFRSTCR_TERM_CO
DE = '200608'
--------------------------------------------------
SQL Code
generated by
GLBDATA

-------- DQY-S1 at end of P07-PROCESS-CONT ------SELECT DISTINCT(SGRASSI_PIDM),SYSDATE FROM SAT
URN.SFRSTCR ,SATURN.SGRASSI WHERE SGRASSI_PIDM
= SFRSTCR_PIDM AND SGRASSI_TERM_CODE_EFF = '200608
' AND SGRASSI_GSTA_CODE = 'AC' AND SFRSTCR_TERM_CO
DE = '200608'
--------------------------------------------------

PEOPLE
QUERY
DESCRIPTION
SELECTED
MAND_INS_GRADASST
mandatory insurance - GA
150
Total
Records
Selected

SELECTION COMPLETED...
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What’s wrong?
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GLBDATA.log file
-------- DQY-S1 at end of P07-PROCESS-CONT ------SELECT DISTINCT(SGRASSI_PIDM),SYSDATE
FROM SATURN.SFRSTCR ,SATURN.SGRASSI
WHERE SFRSTCR_PIDM = SGRASSI_PIDM AND
SFRSTCR_PIDM = SGRASSI_PIDM_SUPERVISOR
AND SGRASSI_TERM_CODE_EFF = '200608' AND
SGRASSI_GSTA_CODE = 'AC' AND
SFRSTCR_TERM_CODE = '200608'
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Defect - #:1-WMF57
SQL> desc sgrassi
Name
Null?
Type
---------------------------------------------------------- ------------------- ----------------------------
SGRASSI_PIDM
NOT NULL NUMBER(8)
SGRASSI_TERM_CODE_EFF
SGRASSI_CATEGORY
SGRASSI_GTYP_CODE
SGRASSI_SOFF_CODE
SGRASSI_STIPEND
SGRASSI_FTE_VALUE
SGRASSI_MIN_CRSE_LOAD
SGRASSI_MAX_CRSE_LOAD
SGRASSI_REQUIRED_HRS
SGRASSI_GSTA_CODE
SGRASSI_GSTA_DATE
SGRASSI_DEGC_CODE
SGRASSI_LEVL_CODE
SGRASSI_COLL_CODE
SGRASSI_DEPT_CODE
SGRASSI_MAJR_CODE
NOT NULL
NOT NULL
NOT NULL
SGRASSI_PIDM_SUPERVISOR
SGRASSI_ACTIVITY_DATE
SGRASSI_PROGRAM
SGRASSI_TERM_CODE_CTLG
VARCHAR2(6)
VARCHAR2(1)
VARCHAR2(6)
VARCHAR2(6)
NUMBER(7,2)
NUMBER(5,2)
NUMBER(9,3)
NUMBER(9,3)
NUMBER(11,3)
VARCHAR2(2)
DATE
VARCHAR2(6)
VARCHAR2(2)
VARCHAR2(2)
VARCHAR2(4)
VARCHAR2(4)
This table has 2
PIDMS
NUMBER(8)
NOT NULL
DATE
VARCHAR2(12)
VARCHAR2(6)
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Defect Workaround
Checked
Manual
Joined the
correct PIDMs
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Another Known Defect in
Banner 7
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Defect #1-E9U9D - Last ID Displayed on
GLAEXTR replaces current GLOBAL ID
(7.x only)
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ALWAYS Check .log file for
errors!!!
Program GLBDATA connected to
ORACLE
GLBDATA Version = 4.2.0.1
*ERROR* DURING OPEN
XPARM2...ABORTING
SQLCODE=1652
SQL ERROR = ORA-01652: unable to extend temp
segment by 128 in tablespace TEMP
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Print Your List
We have a local process to print list from
Popsel via Job Submission: YGPPOPS.
The report displays
z ID
z Name
z Date of Birth (Optional)
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YGPPOPS
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11-Sep-06
GEORGIA SOUTHERN UNIVERSITY
Page: 1
List Population Selection
YGPPOPS
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EAGLE ID LAST/FIRST/MIDDLE NAME
BIRTH DATE
---------------- --------------------------------------------- ------------------
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XXXXX2513
XXXXX6848
XXXXX9285
XXXXX8568
XXXXX3515
XXXXX0059
XXXXX7715
XXXXX0788
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* * * * * * * YGPPOPS * * * * * * *
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Run began on 11-Sep-06 at 06:21:58
----------------------------------
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********* Run parameters *********
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Application
Selection
Creatior_id
User_id
Birth date
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----------------------------------
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Total records listed: 8
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Run ended on 11-Sep-06 at 06:21:58
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Agan, Norman David
Ayeni, Fatima Natasha
Champion, Shannon Renae
Cox, Jon H
Hines, John Otis
Johnson, Chermaleta Aundrell
Papoutsis, Nicholas
Rowe, Timothy Bradley
: REGISTRAR
: TK_AI_STUDENTS
: CSDTK01
: CSDTK01
:N
Chose to not display
DOB
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Extract Data Option
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GUAOBJS – Data Extract Option
Disable Pop-up Blocker
Enable ‘Prompting for File Downloads’
on IE Browser Security Settings.
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Using Extract Data Option
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Using Extract Data.. cont
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Using Extract Data.. cont
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Symposium
http://symposium.sct.com/cp/home/loginf
SCT Banner CBTs:
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Population Selection for Banner 7 Advancement
Population Selection for Banner 7 Financial Aid
Population Selection for Banner 7 Student
SCT Banner Workbooks:
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Advancement Population Selection
Population Selection (Under each version of General)
Student Population Selection
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Questions???
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Thank you for attending. We hope
some of this information will be
useful to you. We learned lots just
trying to pull this presentation
together.
Sara McNure: smcnure@georgiasouthern.edu
Trisha Knight: t_knight@georgiasouthern.edu
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