Student Guide 2014-15

 Welcome to Loyalist College September 2, 2014 Loyalist College is proud to be the post-­‐secondary institution of your choice. We value you as a College community member and encourage your participation in the many opportunities available to support your success. Maintaining a positive, respectful learning environment is everyone’s responsibility. It is essential that you become familiar with the information in this manual and understand your responsibility in ensuring Loyalist College is a supportive environment for all. In particular, please note the Loyalist College Protocols: Safe Community and Behaviour Responsibility. These protocols articulate your responsibility in preventing discrimination and harassment and our responsibility in addressing inappropriate behaviour. College can be the beginning of an exciting journey on the road to future success. Work hard, make new friends, explore new ideas, do volunteer work, and get involved in student government. Participate fully in the Loyalist College experience – academics, Residence life, student activities, athletics, and become a full member in the Belleville/Quinte community. This will prepare you well for the future! The entire staff at Loyalist College is committed to your success as our number one priority. So please take advantage of the assistance available through numerous services designed to ensure you achieve your goals. Welcome, and best wishes for your future success at Loyalist College. John McMahon Senior Vice-­‐President, Academic and Student Success 1 Table of Contents 1.0 LOYALIST COLLEGE 2014-­‐2015 POLICIES ....................................................................... 4 1.1 Respectful College Community Policy HR 109 ............................................................................................ 4 1.2 Student Code of Conduct – Positive Learning and Living Environment Policy AOP 209 ............................ 4 1.3 Violence Prevention Policy OHS 007 .......................................................................................................... 4 1.4 Student Confidentiality Policy (pending approval) .................................................................................... 4 1.5 Communicable Disease Policy (pending approval) .................................................................................... 5 1.6 Alcohol Policy (pending approval) .............................................................................................................. 7 1.7 Drug/Illegal Substances Policy (pending approval) .................................................................................. 12 1.8 Share the Air Program Policy OHS 010 ..................................................................................................... 12 1.9 Children on Campus Policy (pending approval) ........................................................................................ 12 1.10 Acceptable Use Policy for Computing Resources FIN 800 ........................................................................ 12 2.0 ENROLMENT AND EVALUATION ................................................................................. 14 2.1 Post-­‐Secondary Admissions, Registration and Graduation Policy AOP 225 (pending approval) .............. 14 2.2 Program Withdrawal Dates ...................................................................................................................... 24 2.3 Student Participation in Formal College Activities Policy AOP 230 .......................................................... 24 2.4 International Students .............................................................................................................................. 24 2.5 Student Involuntary Leave of Absence Policy AOP 234 (pending approval) ............................................ 26 2.6 Evaluation of Student Performance Policy AOP 224 ................................................................................ 31 2.7 Planned Cancellation of Classes Policy AOP 202 ...................................................................................... 32 2.8 Students on Unpaid Work Placement Policy OHS 019 ............................................................................. 32 2.9 Travelling Outside Canada as Part of Academic Program Policy (pending approval) ............................... 32 2.10 Academic Appeal Process Policy AOP 231 ................................................................................................ 32 3.0 STUDENT SUCCESS ..................................................................................................... 33 3.1 Suggestions for Student Success .............................................................................................................. 33 3.2 Financial Support ...................................................................................................................................... 34 3.3 Changing Career Directions ...................................................................................................................... 34 3.4 Housing ..................................................................................................................................................... 34 3.5 AccessAbility Centre ................................................................................................................................. 35 3.6 Health Services ......................................................................................................................................... 35 2 3.7 Loyalist Student Government ................................................................................................................... 35 3.8 Social and Recreation ............................................................................................................................... 35 3.9 Use of College Logo or Wordmark ............................................................................................................ 36 3.10 Employment ............................................................................................................................................. 36 3.11 Lockdown Procedures .............................................................................................................................. 36 3.12 Additional Resources ................................................................................................................................ 37 4.0 5.0 CONTACT INFORMATION ........................................................................................... 38 APPENDICES ............................................................................................................... 39 A 2014-­‐2015 Academic Schedule ................................................................................................................ 39 B Loyalist College Safe Community Protocol ............................................................................................... 40 C Loyalist College Behaviour Responsibility Protocol .................................................................................. 41 D Repayment of Canada/Ontario Integrated Student Loans (OSAP) ........................................................... 42 E Lockdown Procedure ............................................................................................................................... 44 F Share the Air ............................................................................................................................................ 45 3 1.0 LOYALIST COLLEGE 2014-­‐2015 POLICIES 1.1
RESPECTFUL COLLEGE COMMUNITY POLICY HR109 The purpose of this policy is to provide every College community member with a respectful learning and working environment that demonstrates acceptable interpersonal conduct and is free from bullying and discrimination/harassment as defined under the Ontario Human Rights Code. For a full copy of this policy please see your Student Success Mentor. 1.2
STUDENT CODE OF CONDUCT -­‐ POSITIVE LEARNING AND LIVING ENVIRONMENT POLICY AOP 209 This policy outlines the expectation for behaviour while a student is attending Loyalist College. As a College community we expect everyone to maintain a climate in which learning can flourish and which all members of the academic community are treated with equality and respect. Loyalist College will take disciplinary action in respect to student behaviour that is inconsistent with the maintenance of an appropriate learning environment. See the complete policy. 1.3
VIOLENCE PREVENTION POLICY OHS 007 This policy is a critical component of Loyalist College’s values and encourages a culture where all community members act with respect and integrity. The procedures will outline actions that will assist in violence prevention, define unacceptable behaviours not tolerated by the College, provide a process for reporting violent or potentially violent occurrences and outline the investigation, assessment and follow-­‐up process when reports of violence are received. See Appendices B and C. For a full copy of this policy please see your Student Success Mentor. 1.4 STUDENT CONFIDENTIALITY POLICY (pending approval) 1.4.1 POLICY Loyalist College protects the privacy of individuals, including students, with respect to personal information about themselves held by Loyalist College, and to provide said individuals with a right of access to that information. 1.4.2 PROCEDURE Conflict Resolution Confidentiality is vital to support the possibility of resolution. Everyone involved in a conflict resolution is expected to keep all information confidential. The only exception to this is where there danger exists to an individual or group of individuals, or as required by law. 4 Information Technology Each user of Loyalist College’s information technology system is accountable for ensuring the confidentiality and integrity of information accessed, maintained or disseminated, consistent with legislated policy and Loyalist College Policies and Procedures. Students are reminded to be prudent about what they post on the Internet. Student Health While the health status information of any student, staff or faculty member is held in the strictest confidence, Loyalist College is also committed to protect the health and safety of other community members in our close living, working and teaching environment. Loyalist College recognizes that those who make information known regarding their health status (e.g. HIV/AIDS) enjoy the legal right to full confidentiality. The confidentiality of such information will be maintained by Loyalist College’s Student Health Centre and will not be divulged to any member of Loyalist College’s community or to the Public Health Office or other governmental organization. 1.5 COMMUNICABLE DISEASES POLICY (pending approval) 1.5.1 POLICY Loyalist College recognizes that students, staff, and faculty are its most valuable assets, and is committed to their well-­‐being. Loyalist College has adopted the following policies with respect to all communicable diseases including, but not limited to the following: Human Immunodeficiency Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS), Hepatitis A and B, Measles, Meningitis, Mumps, Rubella, SARS, Tuberculosis, virulent influenzas, and sexually transmitted diseases. 1.5.2 PROCEDURE 1.5.2.1 Loyalist College will endeavour to make available up-­‐to-­‐date educational materials and Public Health Unit bulletins to students, staff and faculty concerning any communicable infection and disease. Loyalist College will also provide condoms on campus to help prevent transmission of disease. 1.5.2.2 Loyalist College is not responsible for the spread or infection on campus caused by reportable or non-­‐reportable infections and diseases (as defined by Health Canada). Nevertheless, staff and faculty in all departments where there is a higher likelihood of an accident involving blood will receive specific training and will maintain special guidelines designed to help protect students, staff and faculty from possible infection. Universal precautions (as described by Health Canada) will be followed in the treatment and continued care of any ill or injured student, staff or faculty member. 5 1.5.2.3 Loyalist College will communicate to the local Public Health Office of Health Canada, all reportable communicable infections and diseases as per the following provisions: • While the health status information of any student, staff, or faculty member is held in the strictest confidence, Loyalist College is also committed to protect the health and safety of other community members in our close living, working and teaching environment. • Loyalist College, in conjunction with the local Public Health Office, will give students, staff and faculty appropriate information, as needed, on reportable communicable infections or diseases. • Loyalist College will meet all legal requirements of the local Public Health Office for quarantine or isolation of any student, staff or faculty infected with a contagious disease. 1.5.2.4 No student who contracts a contagious infection or disease while enrolled will be asked to leave campus or de-­‐enrol because of his or her illness UNLESS he or she poses a danger to campus community members as determined by the local Public Health Office or by Loyalist College’s Student Health Centre. 1.5.2.5 In the event that testing for infection is required either by the Public Health Office or some other government body including Health Canada, it will be carried out only following consultation with a physician by the individual to be tested. If testing is required according to the Public Health Office or Health Canada, the need for such testing will be communicated confidentially to the individual by Loyalist College. 1.5.2.6 Loyalist College recognizes that those infected with HIV/AIDS or other sexually transmitted diseases may benefit from special counselling. Loyalist College encourages community members who have HIV/AIDS or sexually transmitted diseases to make their status known to the campus physician or their personal physician who can arrange for appropriate counselling. Loyalist College recognizes that those who make information known regarding their HIV/AIDS status enjoy the legal right to full confidentiality. The confidentiality of such information will be maintained by Loyalist College’s Health Services Office and will not be divulged to any member of the Loyalist College community or to the Public Health Office or other governmental organization. HIV/AIDS is not a reportable infection or disease under the Health Canada provisions. Therefore, no disclosure information as to HIV infection status or the development of AIDS will be made without the express written authority of the infected individual unless otherwise required by law. All fully qualified students have equal access to Loyalist College’s programs and services. The HIV/AIDS status of a student will not affect eligibility for admission. Notwithstanding the issue of confidentiality, Loyalist College will act appropriately and as necessary to protect the health and safety of all its community members, including those with HIV/AIDS. 6 1.5.2.7 The risk of being infected with HIV/AIDS through day-­‐to-­‐day casual contact with people anywhere is extremely low. Although there is no known cure for HIV/AIDS, a great deal is known about how the virus is spread. Recognizing that misplaced fear and a lack of understanding may exist regarding HIV/AIDS or sexually transmitted diseases, Loyalist College commits to working to prevent and eliminate discrimination or harassment towards any staff, faculty, student or community member. Appropriate education will be provided along with the formulation and implementation of related campus policies protecting all community members. 1.6 ALCOHOL POLICY (pending approval) 1.6.1 POLICY Loyalist College adheres to the Ontario Liquor License Act (LLA), which imposes specific regulations that govern alcohol use on campus. Loyalist College adheres to all federal, provincial and local laws applying to the sale and consumption of alcohol. Areas covered under the LLA include legal drinking age and requirements for proof thereof, prohibitions against encouraging intoxication through drinking games, and civil liability. The legal age in Ontario for the consumption/possession of alcohol is 19 years of age. If any part of this policy is in conflict with the current Ontario Liquor License Act, the LLA has precedence over this policy. A goal of the Loyalist College Alcohol Policy is to promote responsible student and staff behaviour with respect to alcohol usage. We believe that responsible drinking can be taught. Loyalist College is committed to reducing the risk of alcohol-­‐related problems. The policy attempts to create a campus environment that facilitates personal moderation in alcohol consumption and impedes the development of alcohol-­‐related problems. No distinction is made between students, staff, and any other individuals who are on College premises, concerning the consumption of alcohol on College property. The following statements refer to all members of the College community and visitors. Staff refers to full-­‐time and part-­‐time College staff, as well as students hired to work at licensed events. The administration wishes to see Loyalist College's responsibilities in these areas discharged in an educational rather than a punitive manner. Loyalist College maintains an Alcohol and Gaming Commission of Ontario (AGCO) license, which covers the consumption of alcoholic beverages in licensed areas as regulated by the appropriate College officials. With the exception of the living areas of the Student Residence, the consumption of alcoholic beverages beyond these licensed areas is illegal and is unacceptable conduct. Please refer to the Student Residence Policy on alcohol. 1.6.2 PROCEDURES 7 At any licensed events where alcohol is served, the overriding concern of the staff working is to prevent intoxication. Patrons must be refused further alcoholic beverages if, in the judgment of the server or manager, further alcohol will likely result in intoxication. Students will be encouraged to seek assistance in dealing with problems relating to alcohol and/or drugs/illegal substances, and are reminded that the Loyalist College Health Services and Counselling Services have professional staff trained to assist in these areas. Impairment due to use of drugs/illegal substances or alcohol is never an excuse for violation of Loyalist College standards. 1.6.2.1 Facility Services and Security Procedure When an instance of the illegal or excessive consumption of alcoholic beverages on Loyalist College premises is reported or observed, the appropriate Facilities Services/Security Staff will ensure that an Incident Report Form is completed and forwarded to the Director, Facilities and IT Services, or designate. The Director, Facilities and IT Services, or designate, and/or security staff will take whatever appropriate action is required to address the situation. The Director, Student Success, or designate, shall receive all security notifications relating to excessive alcohol consumption. As a result, the student may be required to engage in treatment to address abuse of alcohol. 1.6.2.2 Tickets When bar tickets are used at an event, the individuals who sell tickets must be Smart Serve trained. All tickets must be purchased from the designated ticket seller and redeemed at the bar. 1.6.2.3 High-­‐Risk Drinking Practices The College prohibits high-­‐risk alcohol related practices including, but not limited to, bulk purchases (kegs, etc.), use of accelerated intake devices (beer funnels, etc.) and/or drinking games. Any activity that encourages excessive or quick consumption of alcohol is prohibited. 1.6.2.4 Liability Insurance Loyalist College reserves the right to require special and additional liability insurance to be purchased by an event organizer for a specific event. 1.6.2.5 Smart Serve Program No Loyalist College staff member or student employee may serve alcohol unless he or she is at least 18 years old and has completed a Smart Serve training program or 8 equivalent. The event sponsor/licence holder is responsible for ensuring compliance of the Smart Serve training requirement. All employees involved with alcohol service will read and sign for their reading and understanding of this policy. Under no circumstances will any staff, students or visitors be allowed to serve themselves alcoholic beverages. Only Smart Serve trained individuals who are not themselves drinking alcohol and who are specifically working at an event, are allowed to serve other individuals at that event. 1.6.2.6 Security Arrangements When a Special Occasion Permit event is held on campus, the event sponsor must contact the Director, Facilities and IT Services, or designate, prior to the event to determine if security staff is required. 1.6.2.7 Police Loyalist College may require the presence of police officers for the duration of an event. The cost will be borne by the sponsoring group or individual. 1.6.2.8 Behavioural Expectations While Consuming/Under the Influence of Alcohol Loyalist College is committed to maintaining a safe and secure campus environment for all of our students and staff. As such, all members of the Loyalist College community are expected to conduct themselves at all times in observance of the Code of Conduct. Students are at all times accountable for their behaviour while under the influence of alcohol and expected to conduct themselves in a manner that maintains their own and others’ personal safety, security and harmony on campus. Impairment due to use of drugs/illegal substances or alcohol is never an excuse for violation of Loyalist College standards. Loyalist College recognizes that we have a duty of care for all of our students. If a student repeatedly demonstrates an inability to exercise safe behavior, the College must take steps to ensure this student’s safety of person and environment is maintained. Loyalist College maintains a three-­‐level disciplinary system in accordance with the Student Code of Conduct. This system intends to support students identifying problematic behaviours and taking appropriate measures to correct such behaviours. However, despite support and intervention, if these behaviours are repeated three times, the policy allows for disciplinary measures including sanction, suspension or formal exit from the College. In addition, depending on the severity of the incident as per the Behaviour Responsibility Protocol (see Appendix C) any incident may be immediately deemed as a Level 2 or 3 violation and subject to the associated intervention without the requirement of prior occurrences. All acts of disruptive, belligerent, harassing or unruly behaviour will be immediately referred to on-­‐campus security. The student is obligated to comply with the direction of 9 security given their primary mandate is to maintain campus security. (E.g. “I will escort you to your room where you are to remain in the company of friends until you are okay,” or “I will be calling paramedics due to your level of intoxication, please remain seated here.”) All acts of threatening or violent behaviour will be immediately referred to police and the student is expected to comply with all directions and legal requirements of their interactions with Police. The following information outlines how the three-­‐step Code of Conduct system addresses alcohol and drug-­‐related violations. Level 1 • The student will receive a letter of caution outlining the incident, expectations •
•
Level 2 •
•
•
•
•
Level 3 •
•
•
of future behaviour and consequences. The student will be mandated to complete a minimum of 1 psycho-­‐
educational session focusing on moderate drinking, either in individual or group format. If the student is a Residence student, and where warranted by the Residence Manager, the student will be subject to a fine of $250. If under the age of 25 and residing in Residence, the student’s parents and/or guardian will be notified of their problematic alcohol-­‐related behaviour and informed about their son or daughter’s future sanctions should the behaviour continue. The parent will also be informed about on-­‐campus and off-­‐campus counselling supports if they wish to support their son or daughter in accessing such services. The student will be mandated to attend an assessment with Counselling Services and subject to the Counsellor’s participation recommendations. The student will be referred to the Risk Assessment Review team and subject to participating in an intervention plan if deemed necessary. The student will be expected to sign and comply with a Behavioural Expectation Contract. If the student is a Residence student they will receive a fine of $500 or can choose to reside off campus. The student’s parent and/or guardian will be notified of this third incident and the associated consequences. The student may be mandated to attend formal addictions counselling outside of the College. The student faces suspension and/or formal exit from the College and or Residence. 1.6.2.9 Potential Indications that a Person Appears to be Intoxicated In accordance with the Smart Serve Ontario certificate training program, a person who appears to be intoxicated is a person who appears to show any four of the following signs of impairment: I inappropriate speech volume M motor control (fine) deteriorates (loss of hand-­‐eye coordination) P pace of speech A alertness decreases 10 I inappropriate sweating R red eyes or bloodshot eyes M motor control (gross) deteriorates (loss of balance) E enunciation poor, slurring words N noticeably shallow breathing T tiredness 1.6.2.10 Moderate Drinking Practices Members of the Loyalist Community will be encouraged to seek assistance in dealing with problems relating to drugs/illegal substances, including alcohol, and are reminded that the Loyalist College Health Services and Counselling Services have professional staff trained to assist in these areas. The College expects all members of the Loyalist Community to exercise moderation in their alcohol consumption behaviour as per Health Canada’s Low-­‐Risk Drinking Guidelines. Moderate Drinking Guidelines entail the following alcohol consumption-­‐related behaviour: One Standard Drink • 314ml or 12oz (1 regular sized bottle) of 5% beer, cider or cooler • 142ml or 5oz glass of 12% wine • 43ml or 1.5oz serving of distilled alcohol content (vodka, gin, rye, rum, etc.) Rates of Consumption • For men, no more than 15 drinks per week, with no more than 3-­‐4 drinks consumed per occasion, with days of abstinence in between. • For women no more than 12 drinks per week with no more than 2-­‐3 drinks consumed per occasion with days of abstinence in between. These guidelines can be found in their full version at ccsa.ca/Eng/topics/alcohol/drinking-­‐guidelines/Pages/default.aspx 1.7 DRUG/ILLEGAL SUBSTANCES POLICY (pending approval) 1.7.1 POLICY Students are prohibited from possessing, using or trafficking drug/illegal substances and may be subject to prosecution under the law in addition to Loyalist College sanctions for any breach. Impairment due to the use of drugs/illegal substances or alcohol is never an excuse for violation of Loyalist College standards. 1.7.2 PROCEDURE 11 Any drug-­‐related offences can lead to immediate expulsion and/or referral to police. Sanctioning can vary depending on the nature of the situation. Students suspected of using drugs/illegal substances at Loyalist College are in violation of Loyalist College standards and will be referred to the Director, Student Success, or designate. 1.8 SHARE THE AIR PROGRAM POLICY OHS 010 This policy provides guidelines on ways to make our environment healthy and safe for all community members and to increase the awareness within the College community about the potential impact of second-­‐hand smoke and scented products on the health, well-­‐being and productivity of community members. See Appendix F. For a full copy of this policy please see your Student Success Mentor. 1.9 CHILDREN ON CAMPUS POLICY (pending approval) In embracing lifelong learning, it is recognized that children will be involved in various activities on campus. We welcome children under the age of 16 into our facilities provided that an adult supervises them at all times to protect their safety and well-­‐being. In respecting the needs and rights of children, we also have to respect the rights of the Loyalist College community to work productively in a well-­‐
maintained, effective learning environment. Loyalist College discourages students from bringing children to class under any circumstances. High-­‐risk areas where there is a hazardous process or environment, such as the weight room, labs, shops, work rooms or the gymnasium (except when attending an organized event), are out of bounds for those under the age of 16. All high-­‐risk activities such as the use of rollerblades, skateboarding, etc. are prohibited. 1.10 ACCEPTABLE USE POLICY FOR COMPUTING SERVICES FIN 800 The computing systems and resources of Loyalist College serve to support and enhance the academic mission of the College and its community. As well, access to the computing systems and resources at Loyalist College is a privilege to be used in effective, ethical and lawful ways that support the values of the College. The College will endeavor to maintain an atmosphere which balances respect for individual users with respect for College facilities and for College and community standards. See the complete policy. 12 2.0 ENROLMENT AND EVALUATION 2.1 POST-­‐SECONDARY ADMISSIONS, REGISTRATION AND GRADUATION POLICY AOP 225 (pending approval) This pending approval policy defines and provides a framework for procedures and processes related to admission, recognition of previous learning and life experience, registration, course/program fees and refunds, continuation of study (promotion and progression), grade reports and official transcripts, graduation and convocation, grading systems and release of academic records at Loyalist College. 2.1.1 POST-­‐SECONDARY ADMISSION 2.1.1.1 Admission Process In order to give college applicants the greatest opportunity for success, their eligibility for admission to a program will be assessed and considered based on a range of factors including their academic history and credentials. Each Loyalist program has academic, language, and status requirements that applicants must satisfy in order to be admitted to that program. Specific admission requirements may vary from program to program. Details of the program-­‐specific academic or other requirements (volunteer, work experience, etc.) are referenced in the College Website. Since applicants may be ranked based on a range of academic factors, meeting the minimum requirements for admission in any one year does not guarantee acceptance into a Loyalist program in a following year, as applicants are competing with others in the applicant pool for each admissions term. Admission is competitive and will be based on the applicant’s overall qualifications and the availability of space in the program and in accordance with Ministry of Training, Colleges and University policies. 2.1.1.2 Conditional Offers of Admission In some cases, a student’s Offer Letter or Letter of Acceptance (LOA) will stipulate conditions that need to be satisfied in order for Loyalist to complete the offer of admission. Terms of the conditional offer of admission, must be met prior to beginning studies at Loyalist. Failure to complete the conditional requirements will result in the offer being revoked by Enrolment Services. 2.1.1.3 Readmission to Program of Study For information on interruption of studies and subsequent requests for readmission to programs, see Section 6.3, Readmission to Program of Study. 2.1.1.4 Domestic Applicant Admission Requirements Any applicant/student who attended secondary school in another province or country must provide documentation as proof of her/his credential’s academic equivalency to the Ontario Secondary School Diploma (OSSD). 13 An individual requesting admission to a Loyalist program will fall into one of the following three (3) applicant categories: Secondary School Graduate, Mature Student, or Transfer Student. In addition, please refer to the detailed admission requirements for each program on the College website to confirm program-­‐specific academic or other requirements such as voluntary work experience, etc. Before applying as a Mature Student or Transfer Student, the applicant should contact Enrolment Services to discuss her/his specific requirements and the details of her/his application to confirm appropriate status. Secondary School Graduate Mature Student Transfer Student Applicant has successfully completed: • an Ontario Secondary School Diploma (OSSD) or equivalent • has not previously attempted any postsecondary studies • home-­‐schooling candidates will be required to provide documentation demonstrating completion of an Ontario Secondary School Diploma (OSSD) and will need to demonstrate academic achievement and desired academic skills by way of an assessment administered by the College Applicant: • is at least 19 years of age on the first day of classes, and • has not graduated from secondary school with the required Grade 12 credits Applicant has previously attended a post-­‐secondary institution Loyalist reserves the right to determine a minimum literacy and language proficiency level as a prerequisite to any Continuing Education course. Students who are unable to meet an acceptable level of applicable verbal and written skills will be withdrawn from the course/program until the acceptable literacy level is achieved. 2.1.1.5 International Applicants Admission Requirements Applicants applying from outside Canada must review and adhere to admission requirements by country. The requirements and process can be found online at loyalistcollege.com. International applicants must provide proof that they meet English language proficiency requirements. This can be demonstrated through various tests (i.e. TOEFL, IELTS, CAEL, MELAB). Transcripts, TOEFL, IELTS, CAEL and MELAB scores must be original or attested copies. Refer to the English Language Proficiency guidelines for more information and further acceptable tests and scores. Additional program-­‐specific requirements can be found in the program section of the Loyalist College website. Admission requirements are subject to change. 14 2.1.1.6 English Language Proficiency Since most activities (lectures, seminars, laboratories, clinical and work placements) at Loyalist are conducted in English, it is essential that all students possess the writing, reading, listening and speaking skills necessary to cope with the rigours of the academic curriculum and successfully complete the practical (cooperative, clinical, field placement, work term, etc.) components of their programs. If a student's first language is not English, or if a student's previous education has not been conducted in English, the student will be required to demonstrate acceptable proficiency in English by undertaking and submitting the results of one of a range of English language proficiency tests. 2.1.2 RECOGNITION OF PREVIOUS LEARNING AND LIFE EXPERIENCE Depending on the program to which the applicant has applied, once the applicant has been approved for admission, the applicant may apply to have Loyalist assess her/his previous post-­‐
secondary credentials and/or relevant work experience for possible credential recognition, transfer of credit, and/or advanced standing in the program as detailed in AOP 224: Evaluation of Student Performance and AOP 221: PLAR. 2.1.3 REGISTRATION A degree, diploma or certificate program of study prescribes the number and types of courses, required to complete the specific credential. Upon payment of the prescribed tuition and non-­‐
tuition-­‐related fees, a duly registered student is entitled to receive instruction as to the maximum number of courses/credits as set out in the official schedule of studies for each semester of the program. Should a student wish to a) take one or more additional courses, b) repeat a course taken previously, or c) be required to take foundation-­‐level courses, additional tuition fees will be charged for each course beyond the established number of courses/credits for the prescribed semester. Placement and practicum courses will be charged at 40%. Notes: • A student may only register in degree-­‐level courses if he or she has met the degree program admission requirements and have been formally admitted into the degree program. • A student enrolled in a degree program may not take diploma, Ontario graduate certificate, or certificate-­‐level courses for degree credit recognition. • When a student is over the course/credit limit for a semester, the student will be required to pay an additional fee. This requirement applies even if the student is repeating a course. 2.1.3.1 Full-­‐Time and Part-­‐Time Classifications Full-­‐Time Student A student is considered to be a full-­‐time student if s/he is officially enrolled in at least 70% of the contact hours prescribed for the semester in the student's current program. Students with documented accommodations and who are registered with the AccessAbility Centre are considered full-­‐time students when they are registered in 40% of a full course load. A student wishing to exceed the normal course load* must obtain program approval from the appropriate Program Coordinator and pay additional fees. 15 * A student may take one additional course without approval. Part-­‐Time Student A student who is registered in less than 70% of the contact hours prescribed for the program in the current semester will be considered to be a part-­‐time student. Additionally, a student who registers in multiple postsecondary credit level courses offered in the evening, weekends or online by the Continuing Education Department may be considered full time if they are enrolled in 70% of a full-­‐time course load in a given semester as specified in the program’s schedule of study. Enrolment Services will identify the status and notify the student as to the adjustment. 2.1.3.2 Registration Procedures All new and returning students must complete the registration process by the deadline date set for each term. Prior to the registration deadline, an invoice for fees will be forwarded to all students who are eligible to register. It is the student's responsibility to ensure that these are paid or that satisfactory arrangements are made for the payment of fees prior to the payment deadline. Course Change (Adds) A student must register (add) a course within two weeks of commencement of classes. All special cases requesting entrance at a later date must be approved by the relevant academic coordinator. In special circumstances, a student may be permitted to carry one or two evening or online credit courses while taking a partial day program. All course additions to a student’s timetable for a given term are to be completed by the end of the tenth day of classes from the beginning of the term as indicated in Loyalist's Academic Schedule. The addition of a course after the end of this period will be considered only in exceptional circumstances and will require the approval of the Dean of the program in which the student is enrolled. Course Change (Drops) A course must be dropped within the first 10 days of the semester with no record appearing on the student transcript. Courses dropped after the first 10 days of the semester but before the last date to withdraw as noted on the Academic Schedule will have the course recorded on their transcript with a "W" (withdrawn). All courses remaining on a student's record after the last date to withdraw as noted on the Academic Schedule will be graded and the mark will appear on the transcript. Forms to facilitate the adding or dropping of courses are available in Enrolment Services. Program Transfers – Fee Payers When a student wishes to transfer to a different program he/she shall obtain written approval from the new program coordinator. The written approval will be processed by Enrolment Services. 16 Where a student is sponsored by an external agency (e.g. Second Career, Workers' Compensation Board, Community and Social Services, etc.) the proposed change must be supported by the sponsoring agency before the action to transfer is taken. Course Prerequisites and Corequisites A student will not be permitted to enrol in a course for which they do not have the stated course prerequisites and or corequisite. Returning Students: Eligibility to Continue Studies Returning students who complete the registration process are advised that such registration is conditional on their eligibility for continuation of study in the next term. A student who is required to withdraw for academic or other reasons may not attend classes and the student’s registration will be withdrawn. Program Withdrawal A student who wishes to formally withdraw from the College must meet with his or her Student Success Mentor and he/she will complete the appropriate withdrawal form and assist the student with the process. Students who submit formal notification of withdrawal from a full-­‐time program of instruction by the tenth day of classes from the beginning of the term as indicated in Loyalist's Academic Schedule are entitled to a refund of tuition and ancillary fees. Students who do not attend will be automatically withdrawn from their program on the tenth day of classes. Students who do not pay fees or make arrangements to pay fees will be automatically withdrawn from their program on the tenth day of classes. 2.1.4 COURSE/PROGRAM FEES AND REFUNDS Tuition and non-­‐tuition fees for all programs are revised each year and are available from Enrolment Services. Fees paid for courses not taken in the term for which they were originally scheduled are not transferable and may not be applied to subsequent semesters of study. It is the student’s responsibility to monitor their student banner account and ensure that all fees are paid. Delinquent accounts will be put on hold; future registration and access to grades will be denied until payment is made. 2.1.4.1 REFUNDS Full-­‐Time Students Domestic students who officially withdraw within 10 days of program start-­‐up will receive a full refund of fees, less a $100 administrative fee, deferral fee(s) (if applicable) and program consumable fee (if applicable). After this time, fees are non-­‐refundable. Students who have paid for two or more semesters and withdraw after 10 days of program start-­‐up will receive a full refund of subsequent semesters paid in advance. 17 Students must formally inform the College that they are withdrawing and complete required forms through their Student Success Mentor. International Students who have dropped courses or withdraw from the College within 10 business days of the beginning of a semester, please refer to the International Student Fee section at http://www.loyalistcollege.com Students who have dropped a number of courses by the stated deadline, and as a result become part time in status, will qualify for a refund. Changing from full-­‐time to part-­‐
time status may impact a student’s eligibility for Financial Assistance/Aid (OSAP). Students who require courses in addition to a standard course load in subsequent semesters will be required to pay additional fees in any future semester where the student registers for courses in excess of a standard course load. Continuing Education/Part-­‐Time Studies When a student drops a Continuing Education (CE) course, if s/he is eligible for a refund, Enrolment Services will process the refund when the course is dropped. The request to drop the course must be made to Enrolment Services by a particular deadline in order to be eligible to receive a refund. It is the student’s responsibility to ensure that they know the dates associated with the specific course withdrawals. Students can request the refund in writing, by email, or on the phone. Where payment was made by cash or cheque, refund will be issued via cheque and sent by mail. 2.1.5 CONTINUATION OF STUDY (PROMOTION AND PROGRESSION) Students must achieve and adhere to certain course and program criteria and requirements in order to progress and be promoted in their program of study. 2.1.5.1 Promotion and Progression Requirements Certificate, Diploma and Ontario Graduate Certificate Programs Promotion and progression requirements are based on the principle that students must achieve a cumulative program grade point average of 60% to be eligible to graduate. Continuation of full-­‐time study within a program is permitted provided the standards of academic performance listed below are met. The minimum passing grade is 50% in each course unless otherwise noted in course documentation. Note: In addition to the above requirements, each academic program may have program-­‐specific requirements for passing grades, progression, probation and withdrawal. It is the student’s responsibility to review the academic requirements for her/his specific program. Also, completion deadlines are outlined in AOP 224. 18 2.1.5.2 Academic Standing A student, who has been required to withdraw for academic reasons, will not be considered for readmission to a program in a related discipline for a period of two consecutive semesters/terms as per AOP 224. 2.1.5.3 Readmission to Program of Study Students whose studies have been considerably interrupted will be required to petition the Academic Dean for their program if they desire to continue studies in the same program. There are two categories of readmission to a program of study: Readmission for Interrupted Students in Good Standing, and Readmission for Interrupted Students Required to Withdraw. 2.1.5.3.1 Readmission for Interrupted Students in Good Academic Standing Students who let their registration in courses lapse but have successfully completed previous semesters and are in good academic standing include the following: • students who fail to register in consecutive terms; and • students who fail to graduate within the period of time specified in AOP 224. Students whose studies have been interrupted but who remain in good academic standing must apply in writing to return. Requests for readmission will be considered only if there is space in the program. Specific readmission requirements may exist depending on the situation and program. A student who interrupts her/his studies and applies for readmission is subject to the admission requirements, ranking priority, and curriculum requirements for the program in question at the time of application. Students may be required to repeat courses if the curriculum has changed since their previous registration in the program. 2.1.5.3.2 Readmission for Interrupted Students Required to Withdraw Students who have been required to withdraw for academic reasons include the following: • students who are suspended or withdrawn for academic failure; and • students suspended or withdrawn for academic misconduct. Students who have been required to withdraw from their program must apply in writing to return. Requests for readmission will be considered only if there is space in the program. Specific readmission requirements may exist depending on the situation and program. A student who interrupts her/his studies and applies for readmission is subject to the admission requirements, ranking priority, and curriculum requirements for the program in question at the time of application. Students may be required to repeat courses if the curriculum has changed since their previous registration in the program. 19 2.1.6 GRADE REPORTS AND OFFICIAL TRANSCRIPTS 2.1.6.1 Release of Grades Enrolment Services will establish and post to the Academic Calendar final grade release dates that will indicate when grades will be available for students for review. Midterm Grades Students registered in post-­‐secondary, postgraduate and degree courses will receive a midterm grade, which in conjunction with discussions with their faculty member, is for the purposes of contributing feedback on academic performance and provide students with a realistic idea of their performance to date. Midterm grades are not considered part of the official cumulative program grade point average (CPGPA) and will not appear on the student’s official transcript. Final Grades At the end of each term/semester, or upon completion of a program of study, all students registered in credit courses will receive a final grade reflective of their achievement of the course outcomes. Final grades are not official until released to the student by Enrolment Services. Enrolment Services will post final grades electronically through the myLoyalist portal at myloyalist.ca. 2.1.6.2 Transcripts Official transcripts provide a record of all courses attempted by a student. Enrolment Services will record the student’s final course grades on the student’s official transcript. Transcripts are available for students upon request through Enrolment Services. The official transcript details a student's permanent academic record at Loyalist and will carry the Loyalist seal and an authorized signature. Students with outstanding fees or fines will be required to pay their fees and/or fines in full prior to the release of official transcripts or credentials. 2.1.6.3 Dean's List The Dean’s List recognizes outstanding academic achievement and is awarded to graduating students from credit-­‐level programs that have no subject failures within their program and an overall program weighted average of 80%. 2.1.7 GRADUATION AND CONVOCATION The College will issue an appropriate graduate certificate, advanced diploma, diploma or certificate to a student who has satisfactorily met all requirements of a particular program. 20 2.1.7.1 Ontario College Certificate, Diploma, Advanced Diploma and Graduate Certificate programs Diplomas and Certificates are issued by authority of the Board of Governors, and are signed by the Chair of the Board, the President and the Registrar. Diplomas and Certificates are of several kinds. Ontario College Diplomas and Advanced Diplomas • Regular diploma programs require the completion of at least four semesters (or two years) of study, as approved by the Ministry of Training, Colleges and Universities. • An advanced diploma is granted after three years (six semesters) of study. • Graduates holding these diplomas are entitled to use the designation Dip. A.A, Dip. Bus., Dip. Tech., when appropriate. • Various delivery models may be available for completion of requirements. • Holders of Practical Nursing Diplomas are qualified to write the examination of the Ontario College of Nurses for Registration in the Province of Ontario. Success on the College of Nurses' examination entitles the graduate to the designation of R.P.N. Ontario College Certificates • Certificate programs require the completion of two semesters (or one year) of study, as approved by the Ministry of Training, Colleges and Universities. Various delivery models may be available for completion of requirements. • In general, diplomas or certificates are awarded only to students who have satisfactorily completed all the requirements of a College program. Credit courses obtained through Continuing Education are by definition acceptable in fulfilment of diplomas or certificate requirements. Ontario College Graduate Certificates • Building on knowledge and experience gained through previous post-­‐secondary study, graduate certificates require a university degree or a college certificate or diploma for admission. • Certificate programs require the completion of two semesters (or one year) of study, as approved by the Ministry of Training, Colleges and Universities. • Various delivery models may be available for completion of requirements. Collaborative Degree Programs • Collaborative programs offer the combination of hands-­‐on learning that colleges are known for with the more theoretical approach of university studies. Graduates of the Loyalist-­‐ Brock Degree Program are granted their B. Sc. N from Brock University. Loyalist College Certificate • Program developed and granted by Loyalist College to meet specific training outcomes. • Various delivery models may be available for completion of requirements. 21 Continuing Education Courses • Successful completion of a program is recognized by the awarding of certificates, when requested. 2.1.7.2 Graduation Requirements It is the student’s responsibility to be aware of all the graduation requirements for the program from which they expect to graduate. Unless otherwise stated by program standards, to graduate from an Ontario College Certificate, Ontario College Diploma, Ontario College Advanced Diploma or Ontario College Graduate Certificate program, students must meet all of the following requirements: •
•
•
•
Students must have completed the program require timeline as per AOP 224. Failure to complete the program within the required timelines would require the student to apply for re-­‐admission. Students would then have their courses evaluated for currency and would be subject to the curriculum and graduation requirements in place at the time of re-­‐admission. Students must have a 60% weighted cumulative program grade point average Students must have taken at least 25% of their program courses at Loyalist in order to satisfy residency requirements. Students must not have acquired more than 75% of the program credits through the Prior Learning Assessment and Recognition (PLAR) process. Students who interrupt their full-­‐time studies will be required to meet the readmission and program requirements in effect at the time of their return to the College. Students who have interrupted their studies will not be eligible to graduate from a program that is no longer offered by the College. Eligible students who do not attend Convocation will have their diplomas or certificates mailed to them at their primary address. 2.1.8 GRADING SYSTEMS Grades will be reported in percentages or as a pass/fail as described in AOP 224. A pass in each course, unless otherwise stated in the course outline, is 50%. Credit will only be earned for courses with passing grades. 2.1.9 RELEASE OF ACADEMIC RECORD Grades are official on the day that they are released by Enrolment Services to the student. It is the responsibility of Enrolment Services to post the grades electronically to the secure website and to record the grades on the student’s official transcript. Grades for students in financial arrears will not be released until notification/authorization is received indicating that their account has been cleared to the satisfaction of Enrolment Services. To receive grades, students must have paid the outstanding balance in full. 22 2.2 All grades, failures, exemptions, and withdrawals shall be recorded, and remain on record, in the student's file. A student may be issued official copies of his/her Transcript of Academic Record when he/she makes a request in writing. An Official Transcript of Academic Record (or Certificate of Achievement which lists only courses passed and no GPA) bearing the College seal and signature of the Registrar, may be released directly to another educational institution, employment agency, or an employer or prospective employer, only on the written authority of the student/graduate. Depending on year of graduation, a fee may be charged for each transcript or certificate issued; see Enrolment Services at loyalistcollege.com. PROGRAM WITHDRAWAL DATES Program Withdrawals Program withdrawals with refund of fees (minus administrative fees and deferral fee) Program withdrawals without academic penalty; Withdrawal (W) grades will be issued, rather than Incomplete (I) or Failure (F) Fall Winter Spring Tuesday September 16 Monday January 19 Monday May 4 Friday May 22 must meet Pursuant to AOP 225, a student who wishes to formally withdraw from the College and assist with their Student Success Mentor, who will complete the appropriate withdrawal form Friday October 31 Friday March 6 the student with the process. (See Section 2.1 above.) 2.3 STUDENT PARTICIPATION IN FORMAL COLLEGE ACTIVITES POLICY AOP 230 This policy addresses evaluations missed by students participating on Varsity Athletics teams, Student Government, College Board of Governors or other formal College activities. See the complete policy. 2.4 INTERNATIONAL STUDENTS 2.4.1 WITHDRAWAL AND REFUND PROCESS Students who have been admitted to Loyalist College and who have received a Study Permit are expected to register and attend classes in the program to which they were admitted and complete the semester for which they have paid tuition. Transfers in the first semester of study to other post-­‐secondary institutions are not condoned and penalties will apply. However, the College recognizes that there are some unforeseen circumstances in which a student may be allowed to withdraw, leave Loyalist College and receive a refund of their tuition fees. 23 International students who withdraw give up their admission and status as students at Loyalist College. Information about students who withdraw will be reported to Citizenship and Immigration Canada (CIC). A student who withdraws and who later wishes to return to Loyalist College must re-­‐apply for admission. The following outlines the refund policy for International students at Loyalist College. Any inquiries should be directed to Jodie Russett, International Coordinator at jrussett@loyalistc.on.ca. No exceptions will be made for students who register or apply late. Denied Study Permit Apply in writing requesting refund to the International Centre on or before the 10th day of classes. Proof of permit refusal from Citizenship and Immigration Canada must be provided. The College will verify this information. Fees will be refunded and returned minus: •
•
•
Arrive in Canada and Withdraw Within First 10 Days (transfer to different college or return home) Apply in writing requesting refund to the International Centre on or before the 10th day of classes. Provide Registrar copy of offer letter (LOA) from new college. Fees will be directly refunded to this college, not to the student. Fees will be refunded and returned minus: •
•
•
•
•
Unable to Attend $150 administration fee $250 withdrawal fee $150 Residence withdrawal fee (if applicable) within one week prior to classes $150 administration fee $500 withdrawal fee $250 housing assistance fee (if applicable) $500 Residence withdrawal fee (if applicable) Consumable fees and Health Insurance fees are non-­‐refundable Apply in writing requesting refund to the International Centre on or before the 10th day of classes. Fees will be refunded and returned minus: •
•
•
$150 administration fee $250 withdrawal fee $500 Residence withdrawal fee (if applicable) If requested, students can be offered admission for the next intake if applicable. 24 Withdraw After 10th Day of Class Fees are non-­‐refundable after the 10th day of classes. All refunds are returned to their place of origin and are not returned directly to the student. If a student is transferring to a different college, refund fees will be sent directly to the new college. For bank transfers, student will be required to provide banking details for refund. Refunds take approximately four to six weeks after the withdrawal date. 2.4.2 OFF-­‐CAMPUS EMPLOYMENT 2.5 As per Citizenship and Immigration Canada (CIC) policy, international students are required to retain full-­‐time student status (more than 70% of semester course hours) to be eligible to work off campus without a work permit. It is students’ responsibility to ensure that they are eligible to work off campus. Visit the CIC website at cic.gc.ca for further details. Loyalist College does report to CIC each semester on student status. STUDENT INVOLUNTARY LEAVE OF ABSENCE POLICY AOP 234 (pending approval) Loyalist College wishes to respond effectively and responsibly to students who have demonstrated that they are unable to act in manner that upholds the integrity of their own well-­‐being or the well-­‐being of others on campus. 2.5.1 POLICY The College has the right and responsibility to address the behaviour of a student-­‐of-­‐concern in order to ensure the student is fit for campus life and/or to protect that student and/or other members of the College or local community from risks or significant impact posed by their behaviour, whether or not a violation under the Code of Student Conduct has occurred. In some circumstances, placing a student on an involuntary leave of absence may be the most effective and appropriate course of action to address the situation until such time as the safety concerns are significantly mitigated. As such, this policy is enacted when there is evidence of impaired ability to engage in safe decision making and behaviors secondary to medical or mental health impairment. Actions taken under the policy are supportive in nature and shall not be considered disciplinary actions. 2.5.2 PROCEDURE 2.5.2.1 Involuntary Leave of Absence from Campus The Risk Assessment Review committee receives and reviews all reports of behaviour that suggests a student is of concern An Involuntary Leave of Absence is one possible tool the Risk Assessment Review Committee may choose to recommend as an immediate risk reducing intervention aimed at mitigating the risk of harm to person, property or the College environment. 25 The recommendation for an Involuntary Leave of Absence will be reviewed by and ultimately decided upon by the Registrar, Director of Student Services and the Vice President Academic and Student Success. Before an Involuntary Leave of Absence is considered, efforts will be made to encourage a Student of Concern to voluntarily leave the college. This policy shall only be invoked in extraordinary circumstances where the College’s attempt to accommodate or provide an on-­‐campus risk reducing intervention have been unsuccessful. A Student of Concern may be required to take an Involuntary Leave of Absence from campus or residence in situations where the student’s behaviour and/or apparent mental, physical or emotional health interferes with their or others academic pursuits, safety and security of persons or environment or the general wellbeing of the College community. The College has the right and responsibility to address the conduct of a Student of Concern from any threat to self or others posed by his or her conduct, whether or not misconduct has occurred as per the Student Code of Conduct. In instances where the student has demonstrated that they are unable to maintain their or others safety in an independent and unsupervised on-­‐campus Residence living environment an Involuntary Leave of Absence from Residence alone may be invoked. In such an instance the Leave of Absence from Residence would not necessarily be associated with a Leave of Absence from Campus unless a leave from both premises was indicated. Reports about a Student of Concern may be made and considered regarding an alleged incident which may have occurred off campus if the potential consequences of the incident have a direct impact on the College community. This policy is not intended to guide a response to those students who willfully and without probable cause, engage in behaviour which contravenes the Code of Conduct. Students who contravene the Code of Conduct with willful disregard will be subject to the sanctions as outlined in the Behaviour Response Protocol (Appendix XX) 2.5.2.2 Involuntary Leave of Absence from Residence Where a student, as demonstrated by their behaviour, that they have engaged in risk and/or threat making behaviour and continue to pose a risk or threat of harm to themselves, others or the Residence environment the student will be mandated in participate in a risk-­‐reducing intervention as determined by the Risk Assessment Review committee. The students Physical, Mental and Emotional health will be taken into consideration and reasonable efforts will be made to accommodate the student as per the Ontario Human Rights Commission Policy and Guidelines on Disability and the Duty to Accommodate (refer to Section 38). If the student, after being given the opportunity, had demonstrated an inability or unwillingness to participate in the risk-­‐reducing intervention and accommodations the student may be placed on an Involuntary Leave of Absence from Residence only until such time as their ability to live safely in Residence has been restored and proven. 26 In such instances the student’s parents and/or other community supports will be consulted in developing a plan for a safe and secure environment for the student to reside in while continuing to attend Loyalist College. Where necessary the local Crisis Intervention services will be involved to enhance continuity of care and minimize the risk of a housing-­‐related crisis. 2.5.2.3 Return to Campus Process Along with the documentation confirming the student has been placed on an Involuntary Leave of Absence from either campus or Residence, they will receive a notice of the mandatory risk-­‐reducing intervention that they must comply with in order to be eligible to return to campus and/or Residence. A timeline for the leave will be noted and a Decision Review will be conducted at the expiration of that deadline. A student can request a Decision Review earlier than the deadline if they have met and can demonstrate remediation in the level of risk that triggered the Involuntary Leave of Absence. This request must be made in writing to the Director of Student Success. Upon completion of said risk-­‐reducing intervention the student must provide documentation from associated health professionals that certify their completion of said intervention and comment on the reduced level of risk associated with their return to campus. Where a student has complied with the risk-­‐reducing intervention and has received an approval to return to campus or residence following an Involuntary Leave of Absence, the Risk Assessment Review team, along with relevant members of the Academic and Student Success Team, will prepare a Return to Campus Support Plan. This plan will outline any terms and conditions of the students return to campus or residence and any support services the student will be required to engage with to enhance the risk reducing intervention and support their ongoing student success. The student will be assigned a primary case manager from the Student Success Team, usually a Counsellor or Mental Health Worker who will assist the student in their compliance with the Support Plan. The case manager will also regularly report back to the Risk Assessment Review committee regarding the student’s ongoing compliance and participation with the support plan. A breach of the conditions set forth in the Return to Campus Support Plan represents a return to a heightened state of risk and may result in the imposition of further conditions or the re-­‐institution of the Involuntary Leave of Absence. Where the student requires conditions to address outstanding academic or disciplinary matters, these conditions will be noted on the Return to Campus Support Plan. Support in complying with the academic conditions will be provided by the students Success Mentor in collaboration with their primary case manager. 27 2.5.2.4 Procedural Fairness A student has a right to procedural fairness. Any time there is an impact on a student’s status at the College, based on concerns that are brought forward as a result of this process, procedural fairness will include: • the right to be made aware of and given an opportunity to respond to, correct or contradict information available, in person and/or in writing; • the right to have a decision reviewed based on the conditions explained in the Decision Review for Involuntary Leave of Absence Procedures; and • the right to request an advisor or support person be present at any meeting, if desired. This process will make every reasonable effort to involve and support the student in order to enable him/her to continue his/her studies. Decision Review and Appeal In instances where safety necessitates having the student placed on an immediate Involuntary Leave of Absence, the appeal process will not stay the leave. The appeal must be continued while the student remains on the off-­‐campus or off-­‐residence leave. A student has a right to request a Decision Review and to appeal the Involuntary Leave of Absence and/or the conditions associated with the Return to Campus Process. The appeal must be made in writing to the Director of Student Services and clearly articulate the reason for the appeal and suggest an appropriate alternative measure for consideration. The appeal must articulate: alternative measures with which the student will comply; supports the student is accessing; and a timeline by which these measures will be completed. • Decision Review (Request to Return to Campus) • Appeal of Involuntary Leave of Absence • Appeal of conditions associated with the Return to Campus Process. Where possible and timely to do so, the Director of Student Success will consult with the Risk Assessment Review committee regarding review of the appeal and related details. The Director of Student Services can: • Deny the appeal and uphold the conditions set forth by the Risk Assessment Review committee. • Approve the appeal with consideration of the student’s alternative measures. The Director will render a decision in writing as to the approval or denial of the appeal. If the appeal is granted the Director may choose which, if any, of the original measures set by the Risk Assessment Review committee will be augmented in favour of the 28 student’s suggestions. The student will be fully accountable to abide by the decision and conditions set forth by the Director of Student Services. In instances where a student’s appeal is denied the student has the right to appeal to the Vice-­‐President, Academic. The Vice-­‐President’s decision on the appeal process will be final and binding. 2.5.2.5 Academic Withdrawal Where a student is placed on Involuntary Leave of Absence secondary to behaviour related to a mental health issue and that Leave of Absence interferes with their ability to attend classes and be academically successful, the College will endeavor to work with the appropriate Academic and Registrar designates to seek a Course Withdrawal instead of a Course Failure. If a Course Withdrawal is offered it will only result in a “Withdraw” on their transcript and will not qualify that student for a refund of tuition, ancillary or other fees. Confirmation of the student’s experience of a mental health issue and its impact on their behaviour may be requested by the College in cases where the College has been unable to adequately assess and/or determine the presence of an existing mental health issue. This confirmation may be requested from a physician, psychiatrist or other mental health professional. 2.5.2.6 Residence Withdrawal Apartment-­‐Style Residences Where a student is placed on an Involuntary Leave of Absence and that leave is likely to preclude them from returning to Residence for the remainder of the year, the College will refund the remainder of their unused Residence fees already paid in advance less a $500 withdrawal fee. When the Involuntary Leave of Absence is related to an identified mental health issue, the College will refund the remainder of their unused Residence fees already paid in advance and will waive the $500 withdrawal fee. Documentation of the student’s mental health concern as related to their ability to safely reside in Residence may be requested by the College prior to waiving the withdrawal fee. Where a student, as part of the Return to Campus Support Plan, is expected to return to Residence within the same academic year, the College will endeavour to hold a room open for their return. Periodic status updates as to their intent and ability to return to Residence may be requested on regular basis. CLC Residences The College does not administer the leasing or financial policies for the CLC Residences. Such policies are the sole responsibility and discretion of Campus Living Centres Inc. In instances where a student residing in the CLC Residence has been placed on an Involuntary Leave of Absence from Residence, whether or not it is as a result of a 29 confirmed mental health issue, the College is unable issue a refund of fees or a cancellation of that student’s lease. The College will provide that student and/or their advocate with the contact information for Campus Living Centres Inc. Requests regarding provision of refund or the cancellation of a lease will be requested of and negotiated with Campus Living Centres Inc. Loyalist College does not endorse, influence or dictate the decisions of Campus Living Centres Inc. regarding such matters. 2.5.2.7 Accommodation of Students with Disabilities Addressing the conduct of a student-­‐of-­‐concern can pose unique challenges to the College where that student has a learning, psychological, or physical disability that is contributing to the concerning behaviour. The College acknowledges that it has a duty to accommodate a student with a disability, in accordance with provincial law and College policy. Accommodation of students with disabilities should be made in accordance with the following principles: respect for dignity, individualized accommodation, and inclusion and full participation. The College has a duty to accommodate up to the point of undue hardship. The Ontario Human Rights Commission (OHRC, Policy and guidelines on disability and the duty to accommodate, 2000) sets out three considerations in assessing whether an accommodation would cause undue hardship: • cost; • outside sources of funding, if any; • health and safety requirements, if any. The Commission further states that “health and safety risks will amount to undue hardship if the degree of risk that remains after the accommodation has been made outweigh the benefits of enhancing equality for persons with disabilities” (p. 28). The student seeking accommodation has a corresponding responsibility to make full disclosure of their disability and to cooperate with the College in making appropriate accommodation for them, including advising College officials of the need for accommodation, cooperating with College officials in the accommodation process, and providing medical or other requested information relating to the disability and the required accommodation. 2.6 EVALUATION OF STUDENT PERFORMANCE POLICY AOP 224 Loyalist College is committed to standardizing the evaluation of student performance and to converting the evaluation into grade points and a Grade Point Average. See the complete policy. 30 2.7 PLANNED CANCELLATION OF CLASSES POLICY AOP 202 A timetable outlining the classes, times and room locations is provided to students at the time of registration. If a class must be cancelled, students should be provided with adequate notice and an explanation of how the class will be made up. See the complete policy. 2.8 STUDENTS ON UNPAID WORK PLACEMENT POLICY OHS 019 This policy outlines the process to ensure that students on unpaid work placements are eligible for insurance coverage if they suffer a work-­‐related accident or illness and to detail the reporting responsibilities in the event of an injury or illness while a student is on an eligible placement. For a full copy of this policy please see your Student Success Mentor. 2.9 TRAVELLING OUTSIDE CANADA AS PART OF ACADEMIC PROGRAM POLICY (pending approval) All Loyalist College students travelling out-­‐of-­‐country as part of their academic program are required to complete the International Travel Procedures at Loyalist College booklet prior to departure and submit it to the appropriate Dean for review and authorization. Always speak to your coordinator. For a full copy of this policy please see your Student Success Mentor. 2.10 ACADEMIC APPEAL PROCESS POLICY AOP 231 During their experience at Loyalist, issues of concerns to students may arise from time to time. These issues can either relate directly to their grades and academic progress, or to other matters. The intent of this policy and procedure is to ensure that, in the event of disagreements between students and the College or its staff, the College follows processes that are effective, fair, timely and respectful of students while maintaining academic integrity. See the complete policy. 31 3.0 STUDENT SUCCESS 3.1 SUGGESTIONS FOR STUDENT SUCCESS Student Success staff assist students in meeting their educational goals. Student Success staff are available to discuss services that encourage success, whether it be with a Counsellor, Student Success Mentor, or a Mind & Wellness Practitioner. As well, students are encouraged to speak directly to their faculty, Program Coordinator, Dean or other staff. The following list identifies some options that may help: • Get individual help from a faculty member in a problem area. Contact your faculty member and make an appointment. • Meet regularly with a Student Success Mentor to review overall academic progress. • Receive free peer tutoring from an upper-­‐year student. Meet with the Coordinator, Peer Tutoring and Academic Skills Centre or apply online for a tutor. The Centre also offers one-­‐on-­‐one assistance with writing, mathematics and computers on a drop-­‐in basis in the Student Success Hub. Students can apply to become a tutor or to get a tutor. • The Aboriginal Resource Centre, located in 3H8, assists Aboriginal students on campus and acts as a liaison between Loyalist College administration and government agencies. • International students can receive orientation, assistance and support arranged through the International Centre located in the Hub. • Refresh, review, or add to your skills in mathematics, grammar, essay and report writing, or basic computer skills with Career and College Prep at Loyalist College. Classes in all of these skills run daily and are available to help all Loyalist students at no extra cost. To arrange for help, come to P54. • Improve learning skills, time management and test-­‐taking skills. Learn how to study more effectively. Meet with a Student Success Mentor. Appointments can be arranged through the Student Success Hub. • Clarify present career goals or explore other options. Meet with a Career Advisor in the Career Centre in 2H3. • Attend all classes. Work with your Student Success Mentor to overcome any barriers that exist for attendance. Research shows that each missed class may lower your final mark by 5%. • Seek support for a personal concern such as depression, stress, or lack of motivation interfering with your college success. Meet with a Counsellor or Mind and Wellness Practitioner in the Student Success Hub. • Get assistance on library usage and research and learn how to access dozens of specialty databases. See the staff in the Parrott Centre (Library) for more than 200 individualized learning programs for assistance with math, English, health, technology, computers, career development, business and other program areas. • Use the SAL (Student Access Computer Lab) in the Learning Commons to complete assignments; use the Internet for research; and access on-­‐site support provided by student assistants. • Use your Loyalist College Student Government Student Handbook/Day Planner to track your assignments, tests, and other important dates as well as read about many resources and services at Loyalist College. • Explore audio-­‐visual resources that might assist in learning. 32 •
•
Spend more time on study, assignment completion and test preparation. Meet with your Student Success Mentor to set up a study schedule and plan. Reduce your course load to allow more time for remaining courses. In some programs this is not possible and in others it may have financial aid implications. If you decide to drop a course, you must obtain a “drop-­‐add” form from the Registrar’s Office (2H1) and meet with your Student Success Mentor. The form must then be returned with all the required signatures within the required timelines. For OSAP recipients full-­‐time studies usually requires 60% of the course hours or 60% of the courses of the full program. 3.2 FINANCIAL SUPPORT Explore financial options for student loans, bursaries, and awards. Contact Financial Aid (2H1) or Student Scholarships & Bursaries (2H1). These are available to Canadian students only. Under the Ontario Student Assistance Program (OSAP), students must maintain satisfactory academic progress in the courses for which financial assistance has been provided. Students who do not maintain a GPA of 60% for two semesters or withdraw from their program are placed on academic probation for OSAP purposes. If placed on probation, the student is required to maintain a 60% GPA. After four semesters of unsatisfactory progress, the student will be placed on a one-­‐year academic restriction. The student may return to post-­‐secondary studies but they will not be eligible for OSAP funding until the one-­‐year restriction is over. For further information contact Financial Aid (2H1) and see Appendix E. Students can also find part-­‐time employment to ease the strain on their budget. Visit the Career Centre or Community Employment Services for links to local and on-­‐campus job opportunities. In emergency circumstances, meet with your Student Success Mentor. 3.3 CHANGING CAREER DIRECTIONS See your Student Success Mentor or your Career Advisor and use the Career Cruising website at www.careercruising.com to investigate changing career directions. Loyalist offers an online learning assessment tool to help students identify their learning strengths and challenges, accessible from any computer with Internet access. At www.loyalistplanforsuccess.com students have an opportunity to gain insight into their learning preferences, which will enhance their opportunities for success. 3.4 HOUSING Find a place to live on or off-­‐campus: On-­‐Campus, Residence Office, Commons Building. Loyalist College provides off-­‐campus housing leads through places4students.com. This site enables students to find the place that is right for them. Maps and telephone numbers are available to help in the search. Users can also post listings, post a profile and find potential roommates. Loyalist College does not inspect any of the homes listed. It is the student’s responsibility to judge their suitability. 33 Loyalist College cannot and does not accept responsibility for housing arrangements made by persons using the registry. 3.5 ACCESSABILITY CENTRE The AccessAbility Centre supports students with disabilities related to mobility, hearing, vision, medical conditions, attention deficit and learning. Services provided may include note taking, alternative test accommodations, psycho-­‐educational assessments, assistive technology and equipment, ASL interpreting, learning strategy support, specialized tutoring and taped texts. Students registered with the AccessAbility Centre have access to an assistive technology computer lab. Students are encouraged to contact the AccessAbility Centre early to discuss appropriate accommodations and supports. The office is located in 2L20. To book an appointment, either drop by 2L20 or contact the Manager, AccessAbility Centre at 613-­‐969-­‐1913 ext. 2168. 3.6 HEALTH SERVICES Get assistance with a health problem or receive health information/education from the Loyalist College Health Nurse, in the Health Centre (1H7). A physician is available on campus two afternoons per week. Students may be able to receive 80% back for prescription drugs. Diet and exercise can play a critical role in performance and how we feel. Contact the Nurse in the Health Centre for information on building a healthier lifestyle. Disposal of needles: The Health Centre is the site for the “needle exchange” program funded by the Public Health Unit. 3.7 LOYALIST STUDENT GOVERNMENT Experience student government activities such as orientation, pubs, comedians, guest lecturers, special events and much more. Loyalist College Student Government is located in the Student Centre. Check out our website at www.loyaliststudents.com for more information. Students may contact Loyalist College Student Government if they experience any difficulties academically or socially. They are here for all students, and also have representatives on all Loyalist College committees. Students may de-­‐stress in the Student Centre by watching hit movies, playing a game of pool or a video game, or just chatting with friends. 3.8 SOCIAL AND RECREATION Meet new people. Participate in Loyalist College activities, outdoor education trips, co-­‐ed campus recreational sports, intercollegiate sports, or other recreational activities. Remember, work hard and play hard. For more information, stop by the Fitness Centre (1H5). Make some new friends—consider joining a student club or activity, or volunteering with Loyalist College Student Government. 34 Get fit, increase your stamina and concentration, and reduce stress in the Fitness Centre (1H5) with exercise equipment and fitness classes. 3.9 USE OF LOYALIST COLLEGE LOGO OR WORD MARK Use of the Loyalist College logo and word mark is protected by law. Modification to the logo or word mark, or use of the Loyalist College logo or word mark in any way that would tend to allow them to become generic, lose their distinctiveness, mislead the public, or which would or could jeopardize their value or validity, or be materially detrimental to or inconsistent with the image, goodwill and reputation of Loyalist College is strictly prohibited. Students in violation of this procedure will be given a verbal warning and a notation will be placed on the student’s academic file. A second offence may result in the student being expelled from their course. 3.10 EMPLOYMENT Drop by the Career Centre in (2H3) for information about on-­‐ and off-­‐campus jobs. Part-­‐time, summer and full-­‐time jobs are available. Learn how to create an attention-­‐grabbing résumé that will distinguish you from the crowd and take the anxiety out of the interview and job search process. Start now to make your job search after graduation less stressful. Research the companies you think you would like to work for and find out what they look for in an employee – they will be impressed and remember you! Explore full-­‐time, part-­‐time, and summer jobs at our annual February Career Fair. Last year, almost 100 employers from a wide variety of industries and service organizations were on hand to recruit new employees. Register today at loyalistcareercentre.ca to explore great employment opportunities advertised by employers specifically for Loyalist College students and graduates. Drop by the Career Centre for the access code. 3.11 LOCKDOWN PROCEDURES Lockdown procedures are posted throughout the College and in Appendix E of this document. Please review them when entering a location. No one procedure can guide a global response. Please exercise caution when responding to a lockdown event and familiarize yourself with the sounds indicating a lockdown is in progress. 35 3.12 ADDITIONAL RESOURCES Students should ensure that they have all required books, supplies and software as well as an appropriate study location. The Loyalist College Bookstore (1H8) sells all required books and resources as well as a variety of other products. The Xerox Business Centre (1H24) provides a variety of services such as duplicating, overhead creation, faxing, courier and colour copying to assist students in creating excellent presentations and reports. Have a question but not sure who to ask? • Contact a Liaison Officer (ext. 2204 or liaison@loyalistc.on.ca. •
•
Check the Loyalist College website at loyalistcollege.com. Ask your Program Coordinator. 36 4.0 CONTACT INFORMATION Position Contact Information Director, Student Success ................................................................................... 613-­‐969-­‐1913 ext. 2256 Coordinator, Student Success ............................................................................. 613-­‐969-­‐1913 ext. 2519 Student Success Mentors Health Sciences, Skills & Technology, Arts ................................................. 613-­‐969-­‐1913 ext. 2130 Human Studies, First Generation ............................................................ 613-­‐969-­‐1913 ext. 2574 Bioscience, Justice, Culinary and Esthetics ............................................. 613-­‐969-­‐1913 ext. 2571 Media, Design and Business ................................................................... 613-­‐969-­‐1913 ext. 2254 Career and College Prep, eLab, AccessAbility Centre .............................. 613-­‐969-­‐1913 ext. 2578 Aboriginal Resource Centre .................................................................... 613-­‐969-­‐1913 ext. 2250 Counselling and Mind & Wellness Services ........................................................ 613-­‐969-­‐1913 ext. 2519 Director, Student Life .......................................................................................... 613-­‐969-­‐1913 ext. 2174 Student Scholarships and Bursaries .................................................................... 613-­‐969-­‐1913 ext. 2202 Financial Aid ....................................................................................................... 613-­‐969-­‐1913 ext. 2425 Manager, Residence ............................................................................................ 613-­‐969-­‐1913 ext. 2102 Manager, Athletics .............................................................................................. 613-­‐969-­‐1913 ext. 2245 Director, Enrolment Services and Registrar ......................................................... 613-­‐969-­‐1913 ext. 2366 Associate Registrar .............................................................................................. 613-­‐969-­‐1913 ext. 2891 Dean, School of Applied Sciences, Skills and Technology .................................... 613-­‐969-­‐1013 ext. 2880 Dean, School of Business, Bancroft Campus, Continuing Education .................... 613-­‐969-­‐1913 ext. 2329 Dean, School of Health, Human and Justice Studies ............................................ 613-­‐969-­‐1913 ext. 2313 Dean, School of Media, Arts + Design .................................................................... 613-­‐969-­‐1913 ext. 2167 Senior Vice-­‐President, Academic and Student Success ...................................... 613-­‐969-­‐1913 ext. 2604 37 APPENDIX A 2014-­‐2015 ACADEMIC SCHEDULE: Fall Semester 2014 Monday, August 18 Monday, September 1 Monday, September 1 Tuesday, September 2 Wednesday, September 3 Tuesday, September 16 Friday, September 19 Monday, October 13 October 13 to 17 Thursday, October 16 Friday, October 31 Friday, December 12 Wednesday, December 17 Bursary application open RESIDENCE MOVE-­‐IN DAY LABOUR DAY Orientation for first year students Classes begin for all students Deadline: Program withdrawal with refund of fees Deadline: Application for course exemptions/transfer credits Deadline: Bursary application THANKSGIVING (no classes) STUDY WEEK Fall Open House Deadline: Program/course withdrawal without academic penalty (Grade “W”) Fall semester ends Grades due Winter Semester 2015 Monday, January 5 Monday, January 19 Friday, January 23 Monday, February 16 February 16 to 20 Friday, March 6 March 9 to 13 (tentative) Friday, April 3 Friday, April 17 Wednesday, April 22 Saturday, April 25 Classes begin for all students Bursary application open (January Start students only) Deadline: Program withdrawal with refund of fees Deadline: Application for course exemptions/transfer credits Deadline: Bursary application (January Start only) FAMILY DAY (no classes) STUDY WEEK Deadline: Program/course withdrawal without academic penalty (Grade “W”) Loyalist Days GOOD FRIDAY (no classes) Winter semester ends Grades due Spring Open House Spring/Summer Semester 2015 Monday, April 20 Monday, May 4 Monday, May 18 Friday, May 22 Thursday/Friday, June 4&5 Wednesday, July 1 Friday, July 31 Monday, August 3 Friday, August 7 Classes begin; please refer to individual program schedules for details Deadline: Program withdrawals with refund of fees VICTORIA DAY (no classes) Deadline: Application for course exemptions/transfer credits Deadline: Program/course withdrawal without academic penalty (Grade “W”) CONVOCATION CANADA DAY (no classes) Spring/Summer semester ends CIVIC HOLIDAY (no classes) Grades due 38 Understand College emergency procedures and
safe locations.
Become knowledgeable about College Safety
Procedure prior to critical event. Refer to Director of
Student Success.
Where possible call 0 to report and evacuate public
areas. Seek shelter where you are; lock doors, avoid
windows; emergency personnel will communicate
next steps. STAY SAFE.
Action: If behaviour occurs, avoid escalation; call
911 and Security “0”.
Document incident and refer to Director of Student
Success /Dean for investigation and follow-up.*
Seek safe location.
Early intervention will reduce escalation.
Become educated on diffusing situations.
Action: If behaviour occurs, avoid escalation; call 0
for security (call 911 if needed).
Document incident and refer to Director of Student
Success/Dean for investigation and follow-up.*
Seek support to deal with current situation and
prevent repeats.
Request Faculty/Staff intervene quickly. Ensure your
own physical safety.
Action: If behaviour occurs, stay calm and deescalate.
Request Faculty/Staff intervene quickly. Separate
conflicting parties. Assess further risk; seek support to
deal with current situation and to prevent repeats.
Document incident and refer to Manager/Dean for
investigation and follow-up.*
Action: If behaviour occurs, stay calm and deescalate.
Respond
Report personal safety concerns immediately to a
College employee or security.
Understand, communicate, and model Code of
Conduct.
Intervene when people send “signals” that they are
at risk of “losing their cool” with others.
Encourage peers to seek/support for
stress/anger/depression (counselling) before
behaviour escalates.
Discuss concerns with a member of faculty, Student
Success team, or administration.
Discuss concerns with a member of faculty, Student
Success team, or administration.
Understand, communicate and model Code of
Conduct.
Refer student to College resources before
behaviour escalates.
Intervene when people send “signals” that they are
at risk of “losing their cool” with others.
Prevent
NOTE: Three strikes approach; however, any severe behavior may result in immediate expulsion. In addition to Loyalist College’s policies, all students are also subject to both criminal and
civil law, as enacted by local, provincial, and federal governments.
*Incident forms available in the Student Success Hub.
For further information, please refer to Violence Prevention Policy OHS-007 located at the Student Success Hub Information Desk Includes behaviours such as: use of weapons (guns, knives,
explosives, agents or other items used as weapons), imminent
threats of weapon use and other imminent threats to life safety.
Potential Death:
Threat to life safety and/or imminent risk to College occupants
creating College crisis.
IV – EMERGENCY: Immediate Danger
Includes behaviours such as: weapons threat, assault (pushing,
hitting, kicking, punching, biting), other violent criminal acts,
threat to injure self or others, verbal threats.
Aggressive Behaviour:
Threat to personal safety or the safety of others is perceived.
III – DANGER: Personal Safety at Risk
Includes behaviours such as: harassment, intimidation, or
offensive actions.
Threatening Behaviour:
Behaviour has a detrimental influence on the learning/work
environment, is objectively apparent; increased frequency or
severity of violence has increased beyond Level I.
II – CAUTION: Personal Safety Concerns
Concerning Behaviour:
Behaviour is individually managed, not frequent, not severe,
results in no long-term negative consequences for others or the
learning/work environment.
Includes behaviours such as: disruptions, potentially aggressive
behaviour, authority challenging, verbal abuse, offensive
comments or slurs, bullying.
I – ALERT: Creates Anxiety
Identify
As a student, you can contribute to maintaining a safe community. Following these guidelines will assist you in identifying, preventing, and responding to concerning behaviours.
Loyalist College Safe Community Protocol
As a student, you can contribute to maintaining a safe community. Following these guidelines identifponding to con
Loyalist College Safe C Protocol APPENDIX B 39 Examples may include:
· hostility
· intimidation
· aggressive outbursts
· harassing conduct
Examples may include:
· physical injury
· weapons threat
· physical assault (pushing,
hitting, punching, kicking)
· threat to injure self or others
(verbal or written)
Examples may include:
· potential death
· use of weapon
· beating/choking
· threat to kill
Level II – Moderate: Caution
Behaviours which endanger the safety and/or
security of another individual on campus, or that
may be harmful to the physical and/or emotional
well-being of an individual.
Level III – Major: High Risk
Any illegal behaviour on campus. All governing
municipal, provincial, and federal laws apply.
Level IV – Severe: Emergency
Serious offences on campus requiring immediate
action.
Responses may include:
· written decision and copy to student file
· revocation of privileges
· fines up to $500
· mandated referral to a community agency
· probation/suspension/expulsion
Responses may include:
· written decision and copy to student file
· revocation of privileges
· fines up to $500
· mandated referral to a community agency
· probation/suspension/expulsion
Responses may include:
· written warning and note to student file
· revocation of privileges
· fines up to $200
· mandated referral
· probation/suspension
Three strikes approach
Responses may include:
· written warning and note to student file
· revocation of privileges
· fines up to $100
· mandated referrals
Three strikes approach
Level of Response
Loyalist College Senior
Management
Director, Student Success;
Senior Vice-President,
Academic and Student
Success
Dean or Director, Student
Success
Dean or Director, Student
Success
Responsibility
For further information, please refer to Violence Prevention Policy OHS-007 located at the Student Success Hub Information Desk
NOTE: Three strikes approach; however, any severe behaviour may result in immediate expulsion. In addition to Loyalist College’s policies, all students are also subject to both
criminal and civil law, as enacted by local, provincial, and federal governments. Loyalist College will cooperate fully in situations that fall under these jurisdictions but also reserves
the right to apply its own policies and procedures independent of the processes or outcomes of the procedures required by these jurisdictions.
Examples may include:
· disruptive
· lewd
· academic dishonesty
· verbal abuse
· bullying
Behaviour
Level I – Minor: Alert
Behaviours in which an individual or individuals
behave inappropriately on campus and interfere
with the legitimate right of any student or staff
member to pursue academic study or work.
Level
Loyalist College Behaviour Responsibility Protocol – A learning-centred college community – your right to study.
APPENDIX C
40 APPENDIX D Repayment of Canada/Ontario Integrated Student Loans (OSAP) and Part-­‐Time Canada Student Loans YOUR REPAYMENT RESPONSIBILITIES. As a borrower, it is important that you understand the terms and conditions of your loans and fulfill your obligations in order to keep your loans and your credit good standing. Remember that repayment is your responsibility and that you must keep your lender notified of any address change. WHEN MUST I MAKE PAYMENTS? Six months after you graduate or stop being a full-­‐
time student (withdraw or drop to part-­‐time studies). The first six months is called your grace period. The interest on your loans begins to accrue as soon as you stop being a full-­‐time student. Within this six-­‐
month period you must contact your lender to consolidate your loans and set up a repayment schedule. WHO IS MY LENDER? The National Student Loan Service Centre (NSLSC) canlearn.ca 1-­‐888-­‐815-­‐4514 National Student Loan Centre Public Institution Division Box 4030, Mississauga, ON L5A 4M4 HOW DO I START TO REPAY MY LOANS? You will be notified by mail that your loan repayment is about to begin. If you have not received anything by mail, make sure you contact the NSLSC before your six-­‐month grace period is over. Your payments will begin on the first day of the seventh month after you stop being a full-­‐time student. You can register on the NSLSC’s website canlearn.ca to check the status of your loans, update your address and review payment and transaction history. HOW MUCH WILL MY MONTHLY PAYMENTS BE? Canada Student Loan interest rate is prime plus 5% for a fixed rate or prime plus 2.5% if it is floating. Ontario Student Loan interest rate is prime plus 1%. To get an idea of how much your student loan monthly payment will be, check the Loan Repayment Calculator at canlearn.ca. CAN I PAY OFF MY LOAN FASTER? You can make lump sum payments at any time, which will reduce your principal and in turn reduce the amount of interest you are paying. DO I HAVE TO REPAY ALL MY STUDENT LOANS? If you received more than $7,300 during a two-­‐
semester year you may be eligible for the Ontario Student Opportunity Grant. At the end of each school year OSAP verifies your income from Revenue Canada and compares it to the income you reported on your OSAP application. If there is no discrepancy your debt will be reduced to $7,300 by the Ontario Student Opportunity Grant. This money is not paid directly to you. It is paid to the NSLSC to reduce your debt. WHAT SHOULD I DO IF I HAVE TROUBLE REPAYING MY LOANS? You should contact the NSLSC at 1-­‐888-­‐815-­‐4514 to discuss your eligibility for the following programs: Debt Reduction – If you have been out of school for five years and have problems repaying your student loans, you may qualify for this program. Revision of Terms – If you do not qualify for either Interest Relief or Debt Reduction, you can reduce your monthly loan payments by lengthening the repayment period. Repayment Assistance Plan (RAP) – introduced in August 2009, this program helps borrowers repay what they can reasonably afford. For more information on RAP and any other repayment assistance programs, please visit canlearn.ca, osap.gov.on.ca or call the NSLSC at 1-­‐888-­‐815-­‐4514. 41 I AM REPAYING OSAP LOANS, BUT HAVE DECIDED TO RETURN TO SCHOOL FULL TIME. DO I HAVE TO CONTINUE PAYMENTS? If you have previous student loans and you plan to continue your studies, you must ensure your previous loans are placed in interest-­‐free status so that you do not have to repay the loans or interest while you are in school. Contact the Financial Aid Office (OSAP) to place your loans on hold. FAILING TO REPAY YOUR FUNDING If you do not make your payments you will be considered in default. Your debt will be turned over to a collection agency and your default will be reported to the credit bureau; as a result, your ability to obtain credit may be impaired. You will also be restricted from receiving further financial assistance until the default has been cleared. If you default you will also be ineligible for the Ontario Student Opportunity Grant, Interest Relief Programs and other federal and provincial financial aid programs. REPAYING A DEFAULTED STUDENT LOAN Canada Student Loans for full-­‐ and part-­‐time studies: Contact the private collection agency listed on your collection notice or contact the Federal Canada Student Loans Plan via the NSLSC at 1-­‐888-­‐
815-­‐4514. Ontario Student Loans: Contact the private collection agency listed on your collection notice or call 1-­‐800-­‐387-­‐5604 to determine which collection agency holds your account. PART-­‐TIME STUDENTS Six months after you have completed your studies and/or stopped being a part-­‐time student, you are responsible for beginning to repay the principal and interest on your Part-­‐Time Canada Student Loan. The actual rates and conditions for repayment are set at the time you begin repaying. You must contact your lender, the NSLSC, at 1-­‐888-­‐815-­‐4514 to make repayment arrangements. CREDIT COUNSELLING/DEBT MANAGEMENT Credit counselling enables you to gain control over your finances by learning to budget and manage your money in order to acquire financial stability. A debt management program arranged with your creditors is based on your current circumstances and ability to make payments. If you are having trouble repaying your student loans and/or would benefit from credit and budget counseling, you should contact the Credit Counselling Services in your area. Look in the yellow pages under Credit Counselling. LOYALIST COLLEGE FINANCIAL AID OFFICE (OSAP) Monday to Friday 9 a.m. to 4 p.m. Kente Building, Room 2H1 Wallbridge-­‐Loyalist Road Belleville, ON K8N 5B9 613-­‐969-­‐1913 ext. 2425 or 2226 Fax: 613-­‐969-­‐7905 42 APPENDIX E
LOCKDOWN PROCEDURE
1. Immediately move to the nearest room you feel is safe with as many
people as possible
2. Lock and/or barricade the door
3. Turn off the lights or maintain minimal lighting
4. Close any window coverings
5. Take adequate cover out of sight
6. Turn off cell phones unless you need to report injured people
7. If available, turn on a computer for direction and updates
8. Remain calm and quiet, do not attempt to leave the room until
police arrive at your door or there is an all-clear announcement
EVACUATION PROCEDURE
IN CASE OF FIRE
1.
2.
3.
4.
5.
6.
Activate fire alarm
Extinguish fire, if trained and can do so safely
Calmly and quickly evacuate building
Close doors and windows as you exit
Move away from building
Contact Security to provide details of the fire
WHEN FIRE ALARM SOUNDS
1.
2.
3.
4.
5.
Turn off cooking and lab equipment
Close windows and doors as you exit
Calmly and quickly evacuate building (first check doors for heat)
Move away from building
Wait for all-clear signal before re-entering building
Dial 9-1-1 to request any emergency services
POLICE t FIRE t AMBULANCE
LOYALIST SECURITY: 613-969-1913,
ext. 0/2316 (Kente) or ext. 2236 (Pioneer)
KENTE/PIONEER
REV 2–7/14
43 APPENDIX F Be Scent Smart &
Smoke Free!
Do not smoke:
Avoid using or wearing:
♦ In any College building
♦ Perfume or cologne
♦ In any Residence building
♦ Aftershave
♦ In covered patio areas
♦ In any vehicle used for College
business
♦ Scented hairspray
♦ Scented body lotion
♦ In bus shelters
♦ Scented soap or shampoo
♦ Within 9 metres of any entrance
♦ Scented laundry soap or
♦ In any designated “smoke-free”
areas
♦ At or near any College sports field,
tennis court or playground
For those who wish to smoke, a map
of smoking areas is available at from
security.
fabric softener
♦ Air freshener in your room or
locker
Scented products can trigger
asthma attacks, allergies and
other health problems in some
people.
We all share the air!