Pursuant to the provisions of Chapter 551 VTCA

NOTICE OF REGULAR MEETING
OF THE
CITY OF MIDLOTHIAN PARK BOARD
Monday, August 11, 2014
6:30 pm
Pursuant to the provisions of Chapter 551 VTCA Government Code, notice is hereby given
that a regular meeting of the Midlothian Parks Board will be held on Monday, August 11,
2014, at 6:30 pm in the Administrative Conference Room, at City Hall located at 104 W.
Avenue E, Midlothian, Texas, at which time the following will be discussed and considered:
REGULAR AGENDA
2014-052
Call to Order
2014-053
Consider and act upon minutes from the July 14, 2014 Regular Meeting
2014-054
Citizens to be Heard
2014-055
Consider and act upon 2014 Midlothian Independence Day Parade
2014-056
Consider and act upon Volunteers In Parks Appreciation Dinner
2014-057
Consider and act upon Dog Park
2014-058
Consider and act upon Comprehensive Park System Survey
2014-059
Consider and act upon Midlothian Community Park
2014-060
Consider and act upon 4B Park Project List
2014-061
Park Board Future Agenda Items
2014-062
City Staff and Park Board Announcements
2014-063
Adjourn
I, Gina Moore, Special Events/Recreation Coordinator for the City of Midlothian, Texas, do
hereby certify that this Notice of Meeting was posted on the front window of City Hall, 104
West Avenue E, Midlothian, Texas, at a place readily accessible to the general public at all
times, no later than the 8th day of August 2014, at or before 5:00 pm.
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for reasonable accommodations must be made 48 hours prior to this meeting.
Please contact the City Secretary at 775-3481 for further information.
Municipal Park Board Minutes
Monday, July 14, 2014
MINUTES
MIDLOTHIAN MUNICIPAL PARK BOARD
MONDAY, JULY 14, 2014
The Municipal Park Board for the City of Midlothian met on Monday, July 14, 2014 at City Hall
located at 104 West Avenue E, Midlothian, Texas.
The following Board Members were present:
Daniel Tompkins
§
Greg Durston
§
Pamela Shelley
§
Patrick Farrell
§
Angela Stephens
§
Sandra Martin
§
Chairman
Board Member
Board Member
Board Member
Board Member
Board Member
The following Staff Members were present:
Billy King
§
Gina Moore
§
Craig Railsback
§
Kevin Lasher
§
Parks & Recreation Manager
Special Events/Recreation Coordinator
Parks Foreman
Planning Director
MIDLOTHIAN MUNICIPAL PARK BOARD MEETING
2014-045 Call to Order
Chairman Daniel Tompkins called the meeting to order at 6:31pm.
REGULAR AGENDA
2014-046 Consider and act upon minutes dated: June 9, 2014
Board Member Angela Stephens moved to approve Regular Agenda Item.
Motion was seconded by Board Member Patrick Farrell.
Action Taken: (6-0) Approved
2014-047 Citizens to be Heard
None to be heard.
Chairman Daniel Tompkins called the next item on Agenda.
2014-048 Presentation of Midlothian DFW’s Southern Star Independence Day Parade Award
Winners and direct staff accordingly
Chairman Daniel Tompkins presented Midlothian Girls Softball Association the Grand
Marshal award chosen by Taya Kyle and family; Park Board members awarded and presented
Riding Naturally, Cathy Altman, the Best Decorated Award and Esquivel Insurance, Rita
Esquivel, the Judge’s Award.
2014-049 Consider and discuss proposed Comprehensive Park System Survey with Raymond
Turco & Associates and act upon or direct staff as necessary
Raymond Turco presented Power Point presentation and welcomed questions.
Chairman Daniel Tompkins called the next item on Agenda.
Page 1 of 2
Municipal Park Board Minutes
Monday, July 14, 2014
2014-050 City Staff and Park Board Announcements
Billy King discussed:
1. Midlothian Community Park
Gina Moore discussed:
1. Movies In The Park update
Chairman Daniel Tompkins called the next item on Agenda.
2014-051 Adjourn
Board Member Angela Stephens moved to adjourn the meeting.
Motion was seconded by Board Member Pamela Shelley at 7:47pm.
Action Taken: (6-0) Approved
Chairman
Date Approved
Page 2 of 2
sponsored by
MIDLOTHIAN
Chris Kyle Family
serving as the
2014 Parade Grand Marshal
Parade Awards
Grand Marshal Award
Judges Award
Best Decorated Entry
Parade Theme:Stars, Stars, Stars
presented by the
Midlothian Park
Advisory Board
For information (972) 775-7777
www.midlothian.tx.us
DONATION/SPONSORSHIP FORM
Business/Organization/Company_____________________________________
Contact Name ___________________________________________________
Address ________________________________________________________
Phone _________________________
Fax ___________________________
Email __________________________________________________________
[ ] Monetary $ ________________
Please choose the form of payment:
[
] Check
[
Payable to: City of Midlothian
] Cash
[ ] In-Kind Service(s)____________________________________________________
Thank you for your donation to celebrate our freedom.
Please submit this form to:
Midlothian Parks & Recreation
104 W. Avenue E
Midlothian, TX 76065
O: (972) 775-7777 F: (972) 775-7171
parksandrec@midlothian.tx.us
sponsored by
MIDLOTHIAN
Parade Rules/Reminders
No throwing of any product from parade unit.
No direct spraying at spectators.
Walkers are allowed to hand out product/candy along
the parade route.
Walkers are prohibited from spraying spectators.
Float/unit must remain in line once assigned position
or forfeit parade participation.
DO NOT STOP vehicle/unit/float at any time to hand
out product during the parade.
Decorate your unit with patriotic stars!!!!!!!!!!!!!
Schedule
8:30a
@
Police Department parking lot
1150 North US Hwy 67
8:30a - 9:30a
Lineup 8th Street Bridge @ N 9th St
10:00am
Parade start
Route is 1.1 mile through
Downtown around Kimmel Park
~11:30am
Parade end/Dispersal Point
N 7th Street @ W Avenue E
Parade Awards
Grand Marshal Award
Judges Award
0
Best Decorated
Parade Theme: Stars, Stars, Stars
For more information (972) 775-7177
You are cordially invited to
Volunteers In Parks Appreciation Dinner
January 13, 2014
Midlothian Conference Center
7:00pm
in appreciation of your continued support, community spirit
and steadfast dedication to our City and parks.
For reservations (972) 775-7777
Civic Organizations
PLAQUES
Ellis County Master Gardeners
Indian Trail Master Naturalists
Methodist Mansfield Medical Center
Midlothian Soccer Association
Midlothian Amateur Baseball Association
Midlothian Girls Softball Association
Midlothian Tennis Association
Midlothian Youth Football League
Midlothian Community Development Corporation
Community Emergency Response Team
Legacy DeMolay
Holcim
Ash Grove
Gerdau
Chicken Express
HILCO Electric Cooperative
Citizens National Bank
CERTIFICATES
Midlothian Downtown Business Association
Brookshire’s
Midlothian Area Historical Society
Paws For Reflection Ranch
Midlothian Police Association
Midlothian Rotary Interact Club
Midlothian High School Pantherettes
Midlothian FFA
Manna House
Chamber of Commerce
Midlothian Fire Fighters Association
Walmart
Starbucks
Ace Hardware
Tim Tobey State Farm
Mid Tech Power & Control
Boy Scout Troop 512-Midlothian
Boy Scout Troop 524-Ovilla
VIP Cleaners
Chaplain Alistair Howie
Midlothian Rotary Club
TEXAS PARKS & WILDLIFE DEPARTMENT
ELLIS COUNTY BBQ
STEVE MASSEY
VIP APPRECIATION DINNER
Special Event Report-JANUARY 13
Reveneue/Expenses
Date
Type
2014
Vendor
SubAmount
12/10/2013 Acct balance ad special project fund
12/10/2013 G/L acct
Parks misc fund
1/3/2014
Food
On The Border
1/8/2014
Plaques
On The Cut t ing Edge
1/2/2014
Frames
Quill.com
1/7/2014
Book Ends
Carved St one, Inc
1/7/2014
Payment
CC Good Will Account
$ 2,100.00
$
2,100.00
$
$
409.18
409.18
$ (2,039.73) $
12/17/2013 Post age
USPS
1/13/2014
Decorat ions
Part y Cit y
1/13/2014
Decorat ions
Walmart
1/16/2014
Cert s print ing
Gingerbread Press
1/23/2014
Invit e print ing Gingerbread Press
Tot al Expendit ures
Total
$ (2,667.68)
(2,039.73)
$
(161.50) $
(161.50)
$
(127.80) $
(127.80)
$
(158.50) $
(158.50)
$
158.50
$
(15.64) $
(15.64)
$
(27.96) $
(27.96)
$
(27.07) $
(27.07)
$
(50.00) $
(50.00)
$
(59.48) $
(59.48)
$ (2,667.68)
$
158.50
$
-
$
-
$
-
$
-
$
-
$
(0.00)
$
(0.00)
Total Rev enue/Budgeted
Admin special project fund
Parks Misc
NOTES:
Attendance
2014
2015 ?
191
1/12/15
105-611-955
$ 2,258.50
105-623-730
$
409.18
2014 VOLUNTEER LISTING
COMPANY
LAST NAME
FIRST NAME
SERVICE
BOY SCOUT TROOP 512
STEWART
WILL
Project-Jaycee Park Entry Signs-material & supplies
CERT
JONES
MARILYN
Traffice & Safety Detail
MONETARY
IN KIND
$
HOURS
288.00
86
KIDS FISHING DERBY - 5 volunteers
25
July 4 parade- 4 volunteers
16
BOY SCOUT TROOP 524
CONRAD
NICK
Project-Mockingbird Park Kiosk, posts, mulch
$
400.00
12
CONDOR FENCE
PARTAIN
SHAWN
Jaycee Park Fence materials & Labor
$
7,200.00
30
Fence Donation
$
2,000.00
$
400.00
JAMIESON FENCE SUPPLY
MID TECH POWER &
FALLIS
SUPPLY
MARTECH MARBLE
HARDICK
ASH GROVE
JOE
Refurbuish Scoreboard @ Jaycee Park (Blue Field )
TOM
Jaycee Restroom Reno-Vanities
BLANKENSHIP KEVIN
TARGET
Scoreboard @ Jaycee Park (Coach-Pitch) Field
$
5,000.00
Heritage Park Community Beautification-16 volunteers
ACE HARDWARE
HAMMETT
ELLIS CO MASTER
NATURALISTS
MATT
40
Jaycee Concession Stand Reno- paint
$
GRITZMAKER AARON
WINTER WALK - 13 volunteers
SEED BALLS
GRINDSTAFF CHARLIE
Nature Hike-April 7- 6 volunteers
18
Mockingbird Workday-April 7- 5 volunteers
15
Mockingbird Workday-April 21- 3 volunteers
9
400.00
52
Mockingbird Workday-May 5- 5 volunteers
12
Mockingbird Workday-May 19 - 4 volunteers
12
Mockingbird Workday- June 2 - 4 volunteers
12
Wildflower Nature Hike-June 14 - 4 volunteers
12
Mockingbird Workday-June 16-2 volunteers
6
Mockingbird Workday-July 7- 8 volunteers
32
Wildflower Nature Hike-July 12 - 8 volunteers
32
Mockingbird Workday-July 22- 1 volunteer
6
ELLIS CO MASTER
GARDENERS
SANDOVAL
CHERYL
Ridgeview Park Workday-May 21; 9 volunteers
METHODIST MANSFIELD
MEDICAL CENTER
BIASATTI
ANGEL
WINTER WALK SE-21 volunteers
$
400.00
Movies In The Park SE-
$
2,000.00
bags
2
June 14-1 volunteer
tumblers, fans
2
July 12- 1 volunteer
sunscreen, tumblers
2
August 9-2 volunteers
nuts, picnic blankets
4
$
OWENS
MICHELLE
Pepwear T-shirts for Winter Walk Raffle (25)
HOLCIM
MOSER
MICHELE
Scoreboard@ Jaycee Park (Blue) Field
$
150.00
5,000.00
KIDS FISHING DERBY - 11 volunteers
55
MITP-June 14- 6 volunteers, 2.5 hours
15
MANNA HOUSE
FRANKLIN
SISSY
KIDS FISHING DERBY-2 volunteers, hot dog, chip lunch
TPWD
POWELL
JEFF
KIDS FISHING DERBY- 1 game warden, rod reels 12
CHICKEN EXPRESS
MCCARLEY
ASHLEY
KIDS FISHING DERBY-Sweet and unsweet -2, 1
TOTALS
52.5
150 BAGS
May 10-1 volunteer
PEPWEAR
LEGACY DEMOLAY
13.5
$
$
500.00
12,900.00
$
225.00
4
$
180.00
4
$
30.00
$
11,273.00
581
Proposed Dog Park locations