City Council Meeting Agenda Packet

Transcription

10500 Civic Center Drive  Rancho Cucamonga, CA 91730-3801
City Office: (909) 477-2700
AGENDAS
FIRE PROTECTION DISTRICT BOARD
SUCCESSOR AGENCY
PUBLIC FINANCING AUTHORITY
CITY COUNCIL
.
. WEDNESDAY, OCTOBER 7, 2015 .
REGULAR MEETINGS
1st and 3rd Wednesdays  7:00 P.M.
.
ORDER OF BUSINESS
CLOSED SESSION
Tapia Conference Room................. 5:00 P.M.
Call to Order
Public Communications
City Manager Announcements
Conduct of Closed Session
REGULAR MEETINGS
Council Chambers .......................... 7:00 P.M.
MEMBERS
MAYOR
MAYOR PRO TEM
COUNCIL MEMBERS
CITY MANAGER
CITY ATTORNEY
CITY CLERK
CITY TREASURER
L. Dennis Michael
Sam Spagnolo
William Alexander
Lynne B. Kennedy
Diane Williams
John R. Gillison
James L. Markman
Janice C. Reynolds
James C. Frost
INFORMATION FOR THE PUBLIC
TO ADDRESS THE FIRE BOARD, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL
The Fire Board, Successor Agency, Public Financing Authority and City Council encourage free expression of all points
of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have
already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a
spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the
audience should refrain from clapping, booing or shouts of approval or disagreement from the audience.
The public may address the Fire Board, Successor Agency, Public Financing Authority and City Council by filling out a
speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the
Chambers, at the front desk behind the staff table and at the City Clerk’s desk. If as part of your presentation, you
would like to display visual material, please see the City Clerk before the meeting commences. Any handouts for the
Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for
distribution.
During “Public Communications,” your name will be called to speak on any item listed or not listed on the agenda in the
order in which it was received. The “Public Communications” period will not exceed one hour prior to the
commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a
topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these
business items (with the exception of public hearing items) will be accepted once the business portion of the agenda
commences. Any other “Public Communications” which have not concluded during this one-hour period may resume
after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per
individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak.
If you are present to speak on an “Advertised Public Hearing” or on an “Administrative Hearing” Item(s), your name will
be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five
minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring
to speak.
AGENDA BACK-UP MATERIALS
Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City’s
Public Library(-ies) and on the City’s website. A complete copy of the agenda is also available at the desk located
behind the staff table during the Council meeting.
LIVE BROADCAST
Fire Board, Successor Agency, Public Financing Authority and City Council meetings are broadcast live on Channel 3
for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each
month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the
meetings "on-demand" from their computers. The added feature of "Streaming Video On Demand" is available on the
City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSL/Cable Modem) or
Low-bandwidth (Dial-up) Internet service.
The Fire Board, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third
Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive.
Members of the City Council also sit as the Fire Board, Successor Agency, Public Financing Authority and City Council.
Copies of the agendas and minutes can be found @ www.cityofrc.us
If you need special assistance or accommodations to participate in this meeting, please
contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility.
Listening devices are available for the hearing impaired.
Please turn off all cellular phones and pagers while the meeting is in session.
FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY,
PUBLIC FINANCING AUTHORITY AND
CITY COUNCIL AGENDA
OCTOBER 7, 2015
A. 5:00 P.M. – CLOSED SESSION
CALL TO ORDER – TAPIA CONFERENCE ROOM
A1.
Roll Call:
Mayor Michael
Mayor Pro Tem Spagnolo
Council Members Alexander, Kennedy and Williams
CLOSED SESSION CALLED TO ORDER AS THE
FIRE PROTECTION DISTRICT AND HOUSING SUCCESSOR AGENCY
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
D. CITY MANAGER ANNOUNCEMENTS
(NO DISCUSSION OR ACTION WILL OCCUR)
E. CONDUCT OF CLOSED SESSION – TAPIA CONFERENCE ROOM
E1.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GC §54956.8
REGARDING REAL PROPERTY LOCATED ON THE SOUTH SIDE OF TOWN CENTER
DR, EAST OF HAVEN AND WEST OF TERRA VISTA PARKWAY WEST, IDENTIFIED AS
PARCEL NUMBER 1077-422-58. NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT
CITY MANAGER AND MIKE COSTELLO, FIRE CHIEF ON BEHALF OF THE DISTRICT
AND BOB MARTIN ON BEHALF OF WESTERN LAND PROPERTIES.
UNDER
NEGOTIATION: PRICE AND TERMS. – FIRE
E2.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST
CORNER OF BASE LINE ROAD AND DAY CREEK BOULEVARD (APN’S 1089-031-15,
1089-031-16, 1089-031-35); NEGOTIATING PARTIES LINDA DANIELS, ASSISTANT CITY
MANAGER AND GARY BAUER, LEWIS GROUP OF COMPANIES; REGARDING PRICE
AND TERMS. – HOUSING SUCCESSOR AGENCY
F. RECESS
CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC
FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL MEETINGS AT 7:00
P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER
DRIVE, RANCHO CUCAMONGA, CALIFORNIA.
1
CITY COUNCIL AGENDA
OCTOBER 7, 2015
G. REGULAR MEETING
CALL TO ORDER – 7:00 P.M.
COUNCIL CHAMBERS
THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING
AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT
IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY
CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL.
G1.
Pledge of Allegiance
G2.
Roll Call:
Mayor Michael
Mayor Pro Tem Spagnolo
Council Members Alexander, Kennedy and Williams
H. ANNOUNCEMENTS/PRESENTATIONS
H1.
Presentation of the 2015 National Procurement Institute Achievement of Excellence in
Procurement (AEP) Award.
H2.
Announcement of Annual Fire Department Open House.
I. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Fire Protection District,
Public Financing Authority Board, Successor Agency and City Council on any item listed or
not listed on the agenda. State law prohibits the Fire Protection District, Public Financing
Authority Board, Successor Agency and City Council from addressing any issue not previously
included on the Agenda. The Fire Board, Public Financing Authority Board, Successor Agency and
City Council may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by
the Mayor, depending upon the number of individuals desiring to speak. All communications
are to be addressed directly to the Fire Board, Authority Board, Successor Agency or City Council
not to the members of the audience. This is a professional business meeting and courtesy and
decorum are expected. Please refrain from any debate between audience and speaker, making
loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.
The public communications period will not exceed one hour prior to the commencement of
the business portion of the agenda. During this one hour period, all those who wish to speak on
a topic contained in the business portion of the agenda will be given priority, and no further speaker
cards for these business items (with the exception of public hearing items) will be accepted once
the business portion of the agenda commences. Any other public communications which have not
concluded during this one hour period may resume after the regular business portion of the agenda
has been completed.
2
CITY COUNCIL AGENDA
3
OCTOBER 7, 2015
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority
Board/Council Member for discussion.
J. CONSENT CALENDAR – FIRE PROTECTION DISTRICT
---
J1.
Consideration to approve Minutes of:
September 16, 2015 (Regular Meeting)
J2.
Consideration to approve Check Register dated September 9, 2015 through September 29,
2015 for the total of $201,608.09.
1
K. CONSENT CALENDAR – SUCCESSOR AGENCY
K1.
---
L. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY
L1.
---
M. CONSENT CALENDAR – CITY COUNCIL
M1.
September
16,
2015
(Special
Development Code Amendment) and September 16, 2015 (Regular Meeting).
M2.
Consideration to approve Check Register dated September 9, 2015 through September 29,
2015 and payroll ending September 29, 2015 for the total of $4,501,343.33.
M3.
Consideration of a request to waive up to $900 in fees and authorize staff to prepare a
Partnership Agreement with Rancho Cucamonga Rotary Club for the 2016 Grape Stomp
Triathlon.
M4.
Consideration to accept the CNG Fuel Station Expansion Project, Contract No. 14-121 as
Complete; release the Faithful Performance Bond; accept a Maintenance Bond; authorize
the release the Labor and Materials Bond; approve a Resolution authorizing the Public Works
Services Director to File a Notice of Completion, release the Retention 35 days after
acceptance and approve the final Contract Amount of $565,460.15.
RESOLUTION NO. 15-180
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ACCEPTING THE CNG FUEL STATION
EXPANSION PROJECT CONTRACT, NO. 14-121 AND AUTHORIZING
THE FILING OF A NOTICE OF COMPLETION FOR THE WORK
Meeting
--1
14
18
20
CITY COUNCIL AGENDA
4
OCTOBER 7, 2015
M5.
Consideration to accept the bids received, award and authorize the execution of a contract
in the amount of $84,524.36 for the “Public Safety IAQ HVAC Project” to the lowest
responsive bidder, Clear Coast Construction of Ontario, authorize the expenditure of a
contingency in the amount of $8,475.64 and appropriate $93,000 from Fund 017 (Law
Enforcement Reserve) into account 1017701-5650/1893017-0.
M6.
Consideration to accept the LMD-5 Fence Replacement Project, Contract No. 15-070 as
Complete; release the Faithful Performance Bond; accept a Maintenance Bond; authorize
the release the Labor and Materials Bond; approve a Resolution authorizing the Public Works
Services Director to file a Notice of Completion; release the Retention 35 days after
acceptance and approve the final Contract Amount of $25,235.
21
24
26
CUCAMONGA, CALIFORNIA, ACCEPTING THE LMD-5 FENCE
REPLACEMENT
PROJECT, CONTRACT NO. 15-070 AND
AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE
WORK
M7.
Consideration to release Maintenance Guarantee Bond No. 0628858M in the amount of
$31,437.35, for the FY 12/13 through FY 14/15 ADA Ramps at Various Locations project,
Contract No. 14-091.
M8.
Consideration to release Maintenance Guarantee Bond No. 1001000136 in the amount of
$14,260.00, for the Hermosa Avenue Pavement Rehabilitation from Main Street to Arrow
Route, Contract No. 14-157.
M9.
Consideration of approval to release of Faithful Performance Cash Deposit retained in lieu
of Maintenance Guarantee Bond for DRC2013-00427, located at 5912 Vineyard Avenue,
submitted by Pruitt Construction.
31
M10. Consideration of approval to accept Improvements, release the Faithful Performance Bond,
and file a Notice of Completion for the removal of Interim Basin Appurtenances for Tract
14139, located at the south west corner of Etiwanda Avenue and Golden Prairie Drive,
submitted by Centex Homes.
33
27
29
35
CUCAMONGA,
CALIFORNIA,
ACCEPTING
THE
PUBLIC
IMPROVEMENTS FOR TRACT 14139 AND AUTHORIZING THE FILING
OF A NOTICE OF COMPLETION FOR THE WORK
M11. Consideration of approval of a reimbursement in the amount of $229,004.45 to the County
of San Bernardino Flood Control District that will serve to transfer the Regional Mainline
Drainage Fees collected by the City of Rancho Cucamonga, as provided for in Agreement
No. CO-02-139 to meet the City’s funding obligation for the Etiwanda/San Sevaine Creek
Improvement Project, and approval of an appropriation of $229,004.45 to Account No.
1114303-5650/1358114-0 from the Drainage - Etiwanda/San Sevaine (Fund 114) fund
balance.
36
CITY COUNCIL AGENDA
5
OCTOBER 7, 2015
M12. Consideration of approval of Resolution No. 15-183 expressing the City Council’s Support of
Measure A, the West-Side Neighborhood Parks and Street Lighting Measure, to be on the
November 3, 2015 Election Ballot.
38
CUCAMONGA, CALIFORNIA, IN SUPPORT OF MEASURE A
ESTABLISHING THE WEST-SIDE NEIGHBORHOOD PARKS AND
STREET LIGHTING FACILITIES DISTRICT TO BE ON THE NOVEMBER
3, 2015 ELECTION BALLOT
M13. Consideration to approve a Stipulation for Entry of Judgment in Condemnation with
Christiana Trust, a Division of Wilmington Savings Fund Society, FSB, not in its individual
capacity but as a trustee of ARLP Trust 3 for the acquisition of right of way located at 7231
Acorn Place in the City of Rancho Cucamonga (APN 0227-693-53) needed for the I-15 at
Base Line Road / Baseline Avenue Interchange Improvements Project.
M14. Consideration of approval of a Communications Facility Lease Agreement between Los
Angeles SMSA Limited Partnership, dba Verizon Wireless, and City of Rancho Cucamonga
for the purpose of installing a wireless communication facility at Day Creek Park located at
12350 Banyan Street.
M15. Consideration to authorize the purchase of Office Furniture and Fixtures from G&M Business
Interiors, in the amount of $133,420.00 for the Police Department Detective Division to be
funded by the State Asset Seizure Fund 195.
40
42
58
88
N. CITY MANAGER’S STAFF REPORTS
FIRE DISTRICT
The following items have no legal publication or posting requirements.
N1.
Consideration to approve to enter into the Local Responsibility Area Wildland Protection
Agreement with the California Department of Forestry and Fire Protection and approval of
the Resolution No. FD 15-023.
89
RESOLUTION NO. FD15-023
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA, APPROVING RESOLUTION
FD 15-023 AUTHORIZING THE DISTRICT TO ENTER INTO THE LOCAL
RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT
WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE
PROTECTION
N2.
Consideration to approve to enter into the Agreement for Temporary Transfer of Vehicular
Equipment – Type III Engine with State of California Office of Emergency Services and
approval of Resolution No. FD. 15-024.
91
94
CITY COUNCIL AGENDA
6
OCTOBER 7, 2015
RESOLUTION NO. FD15-024
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA, APPROVING RESOLUTION
FD 15-024 AUTHORIZING THE DISTRICT TO ENTER INTO THE
AGREEMENT FOR TEMPORARY TRANSFER OF VEHICULAR
EQUIPMENT – TYPE III ENGINE WITH THE STATE OF CALIFORNIA
OFFICE OF EMERGENCY SERVICES
O. COUNCIL BUSINESS
97
184
The following items have been requested by the City Council for discussion.
O1.
INTER-AGENCY UPDATES (Update by the City Council to the community on the
meetings that were attended.)
O2.
COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council
Member.)
-----
P. IDENTIFICATION OF ITEMS FOR NEXT MEETING
Q. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or
my designee, hereby certify under penalty of perjury that a true, accurate copy of the
foregoing agenda was posted on October 1, 2015, seventy-two (72) hours prior to the
meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga,
California, and on the City’s website.
192
194
_______________________________
Linda A. Troyan, MMC
City Clerk Services Director
City of Rancho Cucamonga
209
September 16, 2015
CITY OF RANCHO CUCAMONGA
CITY COUNCIL SPECIAL MEETING MINUTES
A. CALL TO ORDER
A special meeting of the City of Rancho Cucamonga City Council was held on Wednesday, September
16, 2015, in the Tri-Communities Conference Room at City Hall located at 10500 Civic Center Drive,
Rancho Cucamonga, California. Mayor Pro Tem Spagnolo the meeting to order at 3:30 p.m.
Council Member Kennedy led the Pledge of Allegiance.
Present were Council Members: Bill Alexander, Diane Williams, Lynne Kennedy, and Mayor Pro Tem
Sam Spagnolo; Mayor L. Dennis Michael was absent.
Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; Candyce Burnett,
Planning Director; Tom Grahn, Associate Planner, Mike Smith, Associate Planner, Dominick Perez,
Assistant Planner and Mayuko Nakajima, Assistant Planner and Linda Troyan, City Clerk Services
Director.
B. PUBLIC COMMUNICATIONS
Although not on the agenda, Brandon Brook spoke in opposition to proposed closure and plans for
Empire Lakes.
C. ITEM(S) OF BUSINESS
C1.
CITY COUNCIL STUDY SESSION FOR DEVELOPMENT CODE AMENDMENT DRC201500421 - CITY OF RANCHO CUCAMONGA – A workshop to discuss a supplement to
Development Code Update DRC2010-00571 amending Title 17 (Development Code) of the
Rancho Cucamonga Municipal Code to provide development standards for the Mixed Use
Development District, development and land use standards for the industrial districts, and to
clarify definitions, administrative procedures, and correct prior errors and omissions. Related
Files: CEQA Review CEQA2015-00018.
John Gillison, City Manager, introduced the item. Candyce Burnett,
Associate Planner, Mike Smith, Associate Planner, Dominick Perez,
Nakajima, Assistant Planner, via power point presentation, gave the
examples, and benefits of mixed use developments. Staff reported the
the concept and responded to questions of Council.
Planning Director; Tom Grahn,
Assistant Planner and Mayuko
background, potential locations,
Planning Commission supported
City Council received and filed report. Proposed development standards for Mixed Use/Transit-Oriented
Development will be presented to Council at a public hearing on October 7, 2015 for consideration of
adoption.
*DRAFT*
August 19, 2015 | Special Meeting Minutes of the City of Rancho Cucamonga City Council | Page 1 of 2
D. ADJOURNMENT
The meeting adjourned at 4:37 p.m.
Respectfully submitted,
__________________________________
Approved: * * * * *
*DRAFT*
August 19, 2015 | Special Meeting Minutes of the City of Rancho Cucamonga City Council | Page 2 of 2
September 16, 2015
CITY OF RANCHO CUCAMONGA
CLOSED SESSION, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY,
PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES
A. CALL TO ORDER
The City of Rancho Cucamonga City Council held a closed session on Wednesday, September 16, 2015 in the
Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. The
meeting was called to order at 5:00 p.m. by Mayor Pro Tem Spagnolo.
Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, and Mayor Pro Tem Sam
Spagnolo. Mayor L. Dennis Michael, absent.
Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Linda Daniels, Assistant City
Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City
Manager/Economic and Community Development; and Nettie Nielsen, Community Services Director.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
The following closed session items were considered:
E1.
PROPERTY NEGOTIATIONS WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: REAL
PROPERTY OWNED BY DOU FAMILY TRUST, AND THE PAUL HSU AND SHIRLEY HSU LIVING
TRUST, IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 226401-01 AND 226-421-07 (“DOU PROPERTY”). NEGOTIATING PARTIES, MARK A. STEUER,
DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER, REGARDING INSTRUCTIONS TO
NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH
PROPERTY OWNER, DOU FAMILY TRUST AND THE PAUL HSU AND SHIRLEY HSU LIVING TRUST
OR THEIR DESIGNEE. – CITY
E2.
PROPERTY OWNED BY JAMES RAYMOND CLARK, TRUSTEE, IDENTIFIED AS SAN BERNARDINO
COUNTY TAX ASSESSOR’S PARCEL NUMBERS 226-061-16 AND 226-061-62 (“CLARK I
PROPERTY”). NEGOTIATING PARTIES, MARK A. STEUER, DIRECTOR OF ENGINEERING
SERVICES/CITY ENGINEER, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING
PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH PROPERTY OWNER, JAMES RAYMOND
CLARK, TRUSTEE, OR THEIR DESIGNEE. – CITY
E3.
PROPERTY OWNED BY JAMES W. CLARK, TRUSTEE, IDENTIFIED AS SAN BERNARDINO COUNTY
TAX ASSESSOR’S PARCEL NUMBER 226-061-07 (“CLARK II PROPERTY”). NEGOTIATING
PARTIES, MARK A. STEUER, DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER,
REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES
MAY NEGOTIATE WITH PROPERTY OWNER, JAMES W. CLARK, TRUSTEE, OR THEIR DESIGNEE.
– CITY
*DRAFT*
September 16, 2015 | Fire Protection District, Successor Agency,
Public Financing Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga | Page 1 of 7
E4.
CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8
FOR PROPERTY GENERALLY LOCATED ON THE SOUTHWEST CORNER OF VICTORIA PARK
LANE AND BASE LINE ROAD, AT 12467 BASE LINE ROAD, IDENTIFIED AS APN’S 1090-331-03 & 04,
1089-581-04; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF
RANCHO CUCAMONGA AND JOSEPH FILIPPI WINERY, REGARDING TERMS OF AGREEMENT. –
SUCCESSOR AGENCY
E5.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT
CODE SECTION 54956.9(A), STATE OF CALIFORNIA ET AL. EX REL. ONTHEGO (ON THE GO)
WIRELESS, LLC V. CELLCO PARTNERSHIP ET AT., CASE NO. 34-2012-00127517, SACRAMENTO
COUNTY SUPERIOR COURT. – CITY
C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No public communications were made.
D. CITY MANAGER ANNOUNCEMENTS
No discussion or action was taken.
F. RECESS
The closed session recessed at 5:51 p.m. with no action taken.
G. REGULAR MEETING
CALL TO ORDER – 7:00 P.M.
COUNCIL CHAMBERS
The regular meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Public Financing
Authority and the City of Rancho Cucamonga City Council reconvened in the Council Chambers at City Hall,
located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00
p.m. by Mayor Pro Tem Spagnolo.
Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, and Mayor Pro Tem Sam
Spagnolo. Mayor L. Dennis Michael, absent.
Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; James L. Markman, City
Attorney; Linda A. Troyan, City Clerk Services Director and Adrian Garcia, Assistant City Clerk.
Council Member Williams led the Pledge of Allegiance.
Mayor Pro Tem Spagnolo announced Mayor Michael was excused from today’s meeting as he is out of town on
official City business.
Earlier today, Mayor Michael was a guest speaker at a White House event hosted by First Lady Michelle Obama
and representatives from the National League of Cities honoring the achievements made by local elected officials
participating in the Let’s Move! Cities, Towns and Counties initiative.
*DRAFT*
H. ANNOUNCEMENTS/PRESENTATIONS
H1.
Recognition of the 2015 Los Angeles County Fair Rancho Cucamonga Community Heroes Victoria Jones
and Matthew Hawker, Jr.
Mayor Pro Tem Spagnolo presented Proclamations of Recognition to this year’s Los Angeles County Fair Rancho
Cucamonga Community Heroes Victoria Jones and Matthew Hawker, Jr. Victoria Jones was selected as the
Rancho Cucamonga Community Hero for her strong support of Healthy Services for the City including outdoor
activities. Matthew Hawker, Jr., was selected for his bravery in saving the life of a five year old boy from a burning
home.
H2.
Measure A Information Update.
Lori Sassoon, Deputy City Manager/Administrative Services, gave an update on Measure A - a West-Side Parks
& Street Lighting Community Facilities District No. 1 measure on the November 3, 2015 ballot.
H3.
Announcing the first Police Open House and Crime Prevention Rally.
Rancho Cucamonga Police Lieutenant Frank Montanez invited everyone to attend the Police Department’s Crime
Prevention Rally and Open House on Saturday, November 7, 2015, 8 am – 5 pm.
I. PUBLIC COMMUNICATIONS
L1.
Lee McDougal, along with other representatives from Chaffey College, invited everyone to Chaffey
College’s 16th Annual Report to the Community on October 13, 2015 from 11:30 am to 1:30 pm at the
DoubleTree Hotel in Ontario.
L2.
Janet Walton offered a prayer.
L3.
John Lyons announced Sacred Heart Catholic Church’s Annual Parish Festival will be held on September
25, 26, and 27 and encouraged people to join him in supporting Measure A.
CONSENT CALENDARS:
J. CONSENT CALENDAR – FIRE PROTECTION DISTRICT
J1.
J2.
Consideration to approve Check Register dated August 26, 2015 through September 8, 2015 for the total
of $151,235.84.
J3.
Consideration to receive and file current Investment Schedule as of July 31, 2015.
J4.
Consideration to receive and file current Investment Schedule as of August 31, 2015.
J5.
Approve renewal of Partnership Agreement between Cucamonga Foothills Preservation Alliance and the
Rancho Cucamonga Fire Protection District.
MOTION: Moved by Board Member Alexander, seconded by Board Member Williams, to approve the Staff
Recommendations in the Staff Reports for Consent Calendar Items J1. through J5. Motion carried 4-0-1 with
President Michael absent.
*DRAFT*
K. CONSENT CALENDAR – SUCCESSOR AGENCY
K1.
MOTION: Moved by Council Member Williams, seconded by Council Member Kennedy, to approve the Minutes
of September 2, 2015. Motion carried 4-0-1 with Mayor Michael absent.
L. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY
L1.
MOTION: Moved by Authority Member Kennedy, seconded by Authority Alexander, to approve the Minutes of
September 2, 2015. Motion carried 4-0-1 with Chairman Michael absent.
M. CONSENT CALENDAR – CITY COUNCIL
M1.
September 2, 2015 (Special Meeting Team Presentations) and
September 2, 2015 (Regular Meeting).
M2.
Consideration to approve Check Register dated August 26, 2015 through September 8, 2015 and payroll
ending September 8, 2015 for the total of $4,862,264.72.
M3.
Consideration to receive and file current Investment Schedule as of July 31, 2015.
M4.
Consideration to receive and file current Investment Schedule as of August 31, 2015.
M5.
Consideration of a Resolution of the City Council of the City of Rancho Cucamonga, California, adopting
the Measure “I” Five Year Capital Project Needs Analysis for Fiscal Years 2016/2017 through 2020/2021.
CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE “I” FIVE YEAR
CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2016/2017
THROUGH 2020/2021
M6.
Consideration of approval to release retained Faithful Performance Bond in-lieu of Maintenance
Guarantee Bond for Tract 16651 located on the north side of Foothill Boulevard, west of Cucamonga
Channel, submitted by D.R. Horton Los Angles Holding Company, Inc.
M7.
Consideration of approval of Improvement Agreement Extension for Tract 18870, located on the north
side of Arrow Route, east of Etiwanda Avenue, submitted by Lennar Homes of California, Inc.
CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT
EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 18870
M8.
Consideration of approval of Final Map, Improvement Agreements, Improvement Securities,
Monumentation Cash Deposit and ordering the annexation to Landscape Maintenance District No. 1 and
Street Light Maintenance District Nos. 1 and 2 for Tract Map 18912, located between Ramona and
Archibald Avenues, at the north side of the Pacific Electric Inland Empire Trail, submitted by D.R. Horton
Los Angeles Holding Company, Inc.
*DRAFT*
CUCAMONGA, CALIFORNIA, APPROVING FINAL MAP, IMPROVEMENT
AGREEMENTS, IMPROVEMENT SECURITIES AND MONUMENTATION CASH
DEPOSIT FOR TRACT 18912
CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN
TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL
CITY) FOR TRACT 18912
TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL
STREETS) FOR TRACT 18912
TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL
STREETS) FOR TRACT 18912
M9.
Consideration to approve an Improvement Agreement, Improvement Security and Release of Lien for
Temporary Drainage Detention Facilities for DRC2015-00111, located on the southwest corner of
Etiwanda Avenue and Golden Prairie Drive, submitted by Pulte Homes.
CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND
IMPROVEMENT SECURITY FOR DRC2015-00111
CUCAMONGA, CALIFORNIA, RELEASING LOTS 1 THROUGH 5 OF TRACT
14139 FROM A TEMPORARY DRAINAGE DETENTION FACILITIES OVERLAY
M10.
Consideration to approve Contract Change Order No. 1 in the amount of $194,788.05 for additional
Improvements for the Haven Avenue Electric Distribution Line Extension Project (CO#15-055) to GA
Technical from Account No. 1705303-5650/1918705-0, and authorize the City Engineer to sign Contract
Change Order No. 1.
M11.
Consideration to authorize Mayor to sign letter supporting the California Desert Conservation and
Recreation Act of 2015 and Senator Feinstein’s Request for National Monument Designations.
M12.
Consideration of approval for a contract with Clearwater Graphics, Inc., of Rancho Cucamonga to perform
printing and mailing of the Rancho Reporter and Grapevine publications in accordance with request for
Bid No. 15/16-002, funded from Account Numbers 1001001-5300 and 1001401-5300/5230000-1890, in
accordance with the approved budget.
*DRAFT*
MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to approve the Staff
Recommendations in the Staff Reports for Consent Calendar Items M1. through M12. Motion carried 4-0-1 with
Mayor Michael absent.
N. CONSENT ORDINANCES
N1.
Environmental Assessment and Development Code Amendment DRC2015-00610 City of Rancho
Cucamonga - A supplement to Development Code Update DRC2010-00571 amending Title 17
(Development Code) of the Rancho Cucamonga Municipal Code to modify landscaping standards and to
clarify definitions, administrative procedures and correct prior errors and omissions as well as a proposed
addendum to the General Plan Final Program Environmental Impact Report (FPEIR).
ORDINANCE NO. 879 (SECOND READING)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE UPDATE
DRC2015-00610, A SUPPLEMENTAL UPDATE TO THE DEVELOPMENT CODE
TO MODIFY LANDSCAPING STANDARDS, AND CORRECT PRIOR ERRORS
AND MAKE FINDINGS IN SUPPORT THEREOF
Linda Troyan, City Clerk Services Director, read the title of Ordinances 879.
MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to adopt Ordinance No.
879. Motion carried 5-0.
O. CITY MANAGER’S STAFF REPORTS
CITY COUNCIL
O1.
Update on the Electronic Development Review (EDR) process. (Oral)
John Gillison, City Manager, introduced Trang Huynh, Building & Safety Services Director; Moises Eskenazi,
Senior Plans Examiner, Building & Safety Services Department and Sid Siphomsay, Information Analyst,
Department of Innovation & Technology, who gave a presentation on the City’s recently implemented Electronic
Development Review (EDR) process.
City Council received and filed the informational presentation.
O2.
Update on the City’s Water Reduction Measures; consideration to approve an appropriation in the amount
of $246,080 from Funds 131 (LMD 2-$163,770) and 134 (LMD 4R-$82,310) into 1131303-5300 (LMD 2
Contract Services) and 1134303-5300 (LMD 4R Contract Services) as part of the turf removal rebate
program; and approval to increase the contract amounts for Mariposa Landscapes, Inc. ($127,010), Valley
Crest Landscape ($36,760), and Landcare (formerly known as TruGreen Landcare $82,310) to perform
the turf renovations.
Bill Wittkopf, Public Works Services Director, gave a report on actions taken by the City in response to water
conservation mandates and requested approval of funding in Landscape Maintenance Districts 2 and 4R to
perform turf renovations. He responded to questions of Council.
MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to receive and file the
update report on the City’s Water Reduction Measures and approve appropriations per Staff’s Recommendations
as outlined in the Staff Report. Motion carried 4-0-1 with Mayor Michael absent.
*DRAFT*
P. COUNCIL BUSINESS
P1.
INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that
were attended.)
P2.
COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.)
Council Member Williams spoke about a LAFCO meeting she attended earlier that day.
Q. IDENTIFICATION OF ITEMS FOR NEXT MEETING
There were none.
R. ADJOURNMENT
The meeting was adjourned at 8:21 p.m.
__________________________________
Approved: * * * * *
*DRAFT*
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P5
P6
P7
P8
P9
P10
P11
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P13
P14
STAFF REPORT
COMMUNITY SERVICES DEPARThIENT
Date:
October 7, 2015
To:
Mayor and Members of the City Council
John R. Gillison, City Manager
From:
Nettie Nielsen, Community Services Director
By:
Daniel Schneider, Community Services Superintendent
RANCHO
CucAMONGA
W
Subject: CONSIDERATION OF A REQUEST TO WAIVE UP TO $900 IN FEES AND
AUTHORIZE STAFF TO PREPARE A PARTNERSHIP AGREEMENT WITH
THE RANCHO CUCAMONGA ROTARY CLUB FOR THE 2016 GRAPE
STOMP TRIATHLON
RECOMMENDATION:
It is recommended that the City Council authorize staff to prepare a partnership agreement
with the Rancho Cucamonga Rotary Club for the 2016 Grape Stomp Triathlon, not to
exceed $900. The partnership includes waiving of permit fees, postage costs for mailing
1100 residents street closure information and marketing support for the Triathlon event to
be held Sunday, March 20, 2016.
BACKGROUND/ANALYSIS:
The City has received a written request from the Rotary Club to partner with the City of
Rancho Cucamonga for the 2016 Grape Stomp Triathlon. The event is being held as a
fundraiser for the Rotary Club with the event's proceeds benefiting many of the Rotary's
Community Giving Programs.
THE PARTNERSHIP WITH THE ROTARY CLUB WOULD INCLUDE THE FOLLOWING:
Partnership Considerations based on estimated City-related fees:
•
Waiver from City of Rancho Cucamonga for $361 for required fees for road
closure and temporary use permits.
•
$539 in postage costs for the mailing on 1100 letters to residents per the
Planning Department paid by the City of Rancho Cucamonga.
•
Ad in the 2016 Winter and Spring issues of the Grapevine magazine (size to be
determined, estimated at% page depending upon space available).
•
Ability to place a posting on the electronic billboard at Foothill and Archibald.
Cost for artwork and formatting to be borne by Rotary Club.
•
Posting of the Triathlon Event on RCPark.com and the City's event calendar.
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STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
Date:
October 7, 2015
To:
From:
William Wittkopf, Public Works Services Director
By:
Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent
Kenneth Fung, Assistant Engineer
Subject:
CONSIDERATION TO ACCEPT THE CNG FUEL STATION EXPANSION PROJECT,
CONTRACT NO. 14-121 AS COMPLETE, RELEASE THE FAITHFUL PERFORMANCE
BOND; ACCEPT A MAINTENACE BOND; AUTHORIZE THE RELEASE OF THE LABOR
AND MATERIALS BOND; APPROVE A RESOLUTION AUTHORIZING THE PUBLIC
WORKS SERVICES DIRECTOR TO FILE A NOTICE OF COMPLETION, RELEASE THE
RETENTION 35 DAYS AFTER ACCEPTANCE AND APPROVE THE FINAL CONTRACT
AMOUNT OF $565,460.15
RECOMMENDATION
It is recommended that the City Council accept the CNG Fuel Station Expansion Project, Contract
No. 14-121 as complete, release the Faithful Performance Bond, accept a Maintenance Bond,
authorize the release of the Labor and Materials Bond in the amount of $399,949.00 six months after
the recordation of said notice if no claims have been received, authorize the release of the retention
in the amount of $28,273.01, 35 days after acceptance; and approve the final contract amount of
$565,460.15
BACKGROUND/ANALYSIS
The subject project has been completed in accordance with the approved plans and specifications
and to the satisfaction of the Public Works Services Director.
The CNG Fuel Station Expansion Project scope of work consisted of the installation of a new CNG
compressor, a fuel management system and related work. Previously, other public agencies had
expressed an interest in purchasing Compressed Natural Gas (CNG) via the CNG fast fill dispenser
for their CNG powered vehicles. The new fuel management system would permit other public
agencies to purchase CNG from the City.
Pertinent information of the project is as follows:
>>-
>>>-
Budgeted Amount:
$460,510
Account Numbers:
1105208-5650/1873105-0
1712001-5650/1873712-0
Engineer's Estimate:
$400,000
City Council Approval to Advertise:
February 19, 2014
Publish dates for local paper:
February 25, 2014
March 4, 2014
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STAFF REPORT
PUBIC WORKS SERVICES DEPARTMENT
Date:
October 7, 2015
To:
From:
By:
Ty Quaintance, Facilities Superintendent
Subject:
CONSIDERATION TO ACCEPT THE BIDS RECEIVED, AWARD AND AUTHORIZE THE
EXECUTION OF A CONTRACT IN THE AMOUNT OF $84,524.36 FOR THE "PUBLIC
SAFETY IAQ HVAC PROJECT" TO THE LOWEST RESPONSIVE BIDDER, CLEAR
COAST CONSTRUCTION OF ONTARIO, AUTHORIZE THE EXPENDITURE OF A
CONTINGENCY IN THE AMOUNT OF $8,475.64 AND APPROPRIATE $93,000 FROM
FUND 017 (LAW ENFORCEMENT RESERVE) INTO ACCOUNT 1017701-5650/18930170
RANCHO
CucAMONGA
RECOMMENDATION
It is recommended that the City Council accept the bids received, award and authorize the execution
of a contract for the amount of $84,524.36 for the "Public Safety IAQ HVAC Project" to the lowest
responsive bidder, Clear Coast Construction of Ontario, authorize the expenditure of a contingency in
the amount of $8,475.64 and appropriate $93,000 from Fund 017 (Law Enforcement Reserve) into
account 1017701-5650/1893017-0.
BACKGROUND/ANALYSIS
The City Council approved the plans and specifications and authorized the City Clerk to advertise the
"Notice Inviting Bids" for the "Public Safety IAQ HVAC Project" during its August 5, 2015 meeting.
This project's scope of work will modify the Public Safety building's existing HVAC outside air system
to eliminate air quality issues. The project scope of work also includes the cleaning of the existing air
ducts.
Four (4) bids for this project were opened at 2:00 p.m. on Tuesday, September 1, 2015 (see attached
Summary Bids received). The low bidder was Clear Coast Construction of Ontario. Another bidder
requested the name and percentage of work to be performed by subcontractor(s) in the low bid. The
Clear Coast Construction bid listed one subcontractor, an air duct cleaning company called Airtek,
whose work came out to approximately 59.5% of Clear Coast Construction's total bid amount.
This raised concerns because page 1-1 of the project bid documents stated that "the Contractor shall
perform with his own organization and with workmen under his immediate supervision, work of value
not less than 50% of the total value of all work embraced in the contract". However, page P-1 also
states that "Specialty Items" performed by a subcontractor are exempt from the 50% requirement. As
a result, the cost of subcontractor performed "Specialty Item" work is to be deducted from the "total
value of all work embraced in the contract" before calculating the 50% work to be performed by
contractor requirement.
There was an ambiguity in the bid documents in that the air duct cleaning work (Division 23 of the bid)
was not stated as a "Specialty Item". The City Attorney was consulted on this issue. After reviewing
the issue, the City Attorney noted that since all four (4) bids received listed an air duct cleaning
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STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
Date:
October 7, 2015
To:
From:
By:
Dean Rodia, Parks and Landscape Superintendent
Subject:
CONSIDERATION TO ACCEPT THE LMD-5 FENCE REPLACEMENT PROJECT,
CONTRACT NO. 15-070 AS COMPLETE; RELEASE THE FAITHFUL PERFORMANCE
BOND; ACCEPT A MAINTENACE BOND; AUTHORIZE THE RELEASE OF THE LABOR
AND MATERIALS BOND; APPROVE A RESOLUTION AUTHORIZING THE PUBLIC
WORKS SERVICES DIRECTOR TO FILE A NOTICE OF COMPLETION; RELEASE THE
RETENTION 35 DAYS AFTER ACCEPTANCE AND APPROVE THE FINAL CONTRACT
AMOUNT OF $25,235.
RECOMMENDATION
It is recommended that the City Council accept the LMD-5 Fence Replacement Project, Contract No.
15-070, as complete, release the Faithful Performance Bond, accept a Maintenance Bond, authorize
the release of the Labor and Materials Bond in the amount of $25,280.80 six months after the
recordation of said notice if no claims have been received, authorize the release of the retention in
the amount of $1,261. 75, 35 days after acceptance; and approve the final contract amount of $25,235.
BACKGROUND/ANALYSIS
The subject project has been completed in accordance with the approved plans and specifications
and to the satisfaction of the Public Works Services Director.
The LMD-5 Fence Replacement Project scope of work consisted of the removal of the existing 30
year old fence surrounding the playground located at the corner of Andover Place and Bedford Drive
in LMD-5. A new fence and gate meeting current safety and ADA access standards was installed as
a replacement. A concrete curb was also installed along the base of the fencing to reduce the
potential for future corrosion of the fence posts.
Pertinent information of the project is as follows:
>'" Budgeted Amount:
$35,650
>'" Account Number(s):
1135303-5607
>'" Engineer's Estimate:
$32,000
>'" City Council Approval to Advertise:
January 21, 2015
>'" Publish dates for local paper:
January 27, 2015
February 3, 2015
>'" Bid Opening:
>'" Contract Award Date:
February 24, 2015
April 1, 2015
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STAFF REPORT
ENGINEERING SERVICES DEPARTMENT
Date:
October 7, 2015
To:
From:
Mark A. Steuer, Director of Engineering Services/City Engineer
By:
Romeo M. David, Associate Engineer/¥"
Shelley Hayes, Assistant Engineer
Subject:
CONSIDERATION TO RELEASE MAINTENANCE GUARANTEE BOND NO.
1001000136 IN THE AMOUNT OF $14,260.00, FOR THE HERMOSA AVENUE
PAVEMENT REHABILITATION FROM MAIN STREET TO ARROW ROUTE,
CONTRACT NO. 14-157
oft
RECOMMENDATION
It is recommended that the City Council authorize the City Clerk to release Maintenance Guarantee
Bond No. 1001000136 in the amount of $14,260.00, for the Hermosa Avenue Pavement Rehabilitation
from Main Street to Arrow Route, Contract No. 14-157.
BACKGROUND/ANALYSIS
The required one-year maintenance period has ended and the improvements remain free from
defects in materials and workmanship.
Contractor: KAO Paving Co. dba KAO Engineering
32147 Dunlap Blvd., Suite K
Yucaipa, CA 92399
Director of Engineering Services/City Engineer
MAS/RMD/SH:ls
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STAFF REPORT
Date:
October 7, 2015
To:
From:
By:
Carlo Cambare, Engineering Technician
Subject:
CONSIDERATION OF APPROVAL TO RELEASE OF FAITHFUL PERFOMANCE CASH
DEPOSIT RETAINED IN LIEU OF MAINTENANCE GUARANTEE BOND FOR
DRC2013-00427, LOCATED AT 5912 VINEYARD AVENUE, SUBMITTED BY PRUITT
CONSTRUCTION
RECOMMENDATION
It is recommended that City Council authorize the City Clerk to release the Faithful Performance Cash
Deposit retained in lieu of Maintenance Guarantee Bond, for DRC2013-00427, located at 5912 Vineyard
Avenue, submitted by Pruitt Construction
BACKGROUND/ANALYSIS
The required one-year maintenance period has ended and the street improvements remain free from
defects in materials and workmanship.
DEVELOPER
Pruitt Construction
163 Enterprise Way
Upland, CA 91786
Release:
Faithful Performance Cash Deposit
(in lieu of Maintenance)
Re��
Mark A. Steuer
MAS:CC/rlf
Attachment
#CR189181
$390.00
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STAFF REPORT
ENGINEERING SERVICES DEPARTiv!ENT
Date:
October 7, 2015
To:
From:
Mark A Steuer, Director of Engineering Services/City Engineer
By:
Carlo Cambare, Engineering Technician
Subject:
CONSIDERATION OF APPROVAL TO ACCEPT IMPROVEMENTS, RELEASE THE
FAITHFUL PERFORMANCE BOND, AND FILE A NOTICE OF COMPLETION FOR THE
REMOVAL OF INTERIM BASIN APPURTENANCES FOR TRACT 14139, LOCATED AT THE
SOUTH WEST CORNER OF ETIWANDA AVENUE AND GOLDEN PRAIRIE DRIVE,
SUBMITIED BY CENTEX HOMES
RECOMMENDATION
The required improvements for Tract 14139 have been completed in an acceptable manner, and it is
recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice
of Completion.
BACKGROUND/ANALYSIS
As a condition of approval of completion of Tract 14139, located at the south west corner of
Etiwanda Avenue and Golden Prairie Drive, the applicant was required remove the interim basin and
appurtenances. All public improvements required of this development have been completed to the
standards of the City. The basin removal was completed over two years ago and since then, no items
were found to be defective; a maintenance bond or cash deposit will not be required.
Developer: Centex Homes
27101 Puerta Real, Suite 300
Mission Viejo, CA 92691
Release:
Faithful Performance Bond
#0404719
(Bond No.)
M��
MAS:CC/rlf
Attachment
$17,600.00
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P36
STAFF REPORT
Date:
October 7, 2015
To:
From:
By:
Theresa M. Gates, Management Aide
Subject:
CONSIDERATION OF APPROVAL OF A REIMBURSEMENT IN THE AMOUNT OF
$229,004.45 TO THE COUNTY OF SAN BERNARDINO FLOOD CONTROL DISTRICT THAT
WILL SERVE TO TRANSFER THE REGIONAL MAINLINE DRAINAGE FEES COLLECTED
BY THE CITY OF RANCHO CUCAMONGA, AS PROVIDED FOR IN AGREEMENT NO.
C0-02-139
TO MEET
THE CITY'S FUNDING
OBLIGATION FOR
THE
ETIWANDNSAN SEVAINE CREEK IMPROVEMENT PROJECT, AND APPROVAL OF AN
APPROPRIATION OF $229,004.45 TO ACCOUNT NO. 1114303-5650/1358114-0 FROM
THE DRAINAGE - ETIWANDNSAN SEVAINE (FUND 114) FUND BALANCE
RECOMMENDATION
It is recommended that Council approve a reimbursement in the amount of $229,004.45 to the County of
San Bernardino Flood Control District that will serve to transfer the Regional Mainline Drainage Fees,
collected by the City of Rancho Cucamonga, as provided for in Agreement No. C0-02-139 to meet the
City's funding obligation for the Etiwanda/San Sevaine Creek Improvement Project, and approve the
corresponding appropriation of $229,004.45 to Account No. 1114303-5650/1358114-0 from the Drainage
Etiwanda/San Sevaine (Fund 114) fund balance.
BACKGROUND/ANALYSIS
The City of Rancho Cucamonga adopted the Etiwanda/San Sevaine Area Master Plan of Drainage Report
on February 2, 1989, and thereafter on August 16, 1989, adopted a resolution establishing a drainage fee
over the same Master Plan Drainage Area. The purpose of the fee was to fund regional flood control
improvements of the Upper Etiwanda Creek and San Sevaine Creek systems to provide regional flood
protection for the easterly portion of the City.
The County of San Bernardino Flood Control District is the lead agency for the Etiwanda/San Sevaine
Flood Control Project, of which the Upper Etiwanda Creek Improvement Project is a part.
More than 50 years in the making, the Etiwanda/San Sevaine Flood Control Project was formally dedicated
on April 9, 2009. Project construction began in 1996 and now complete, serves to protect more than
100,000 property owners in western San Bernardino County from floods, the type of which occur on
average once in 100 years. The channel starts in the foothills north of Rancho Cucamonga and runs
through Fontana and unincorporated areas of the county before reaching the Riverside County line.
Funding for the project was provided by the Flood Control District's Zone 1, County of San Bernardino
RDA, City of Rancho Cucamonga, City of Rancho Cucamonga RDA, City of Fontana and the City of
Ontario. Without these agencies all working together to provide the financial backing, this project, with
final construction costs topping $150 million, would not have been possible.
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STAFF REPORT
CITY l'vL\NAGER'S OFFICE
Date:
October 7, 2015
To:
John Gillison, City Manager
From:
Fabian Villenas, Principal Management Analyst
Subject:
Consideration of Approval of Resolution No. 15-183 Expressing the City Council's
Support of Measure A, the West-Side Neighborhood Parks and Street Lighting
Measure, To Be On the November 3, 2015 Election Ballot
RECOMMENDATION
It is recommended that the City Council consider adopting Resolution No. 15-183 expressing their
support for Measure A, the West-Side Neighborhood Parks and Street Lighting Facilities District
ballot measure, on the November 3, 2015 ballot.
BACKGROUND
Over the last 18 months, the City has engaged in an extensive effort of analysis and public
information regarding the need to address funding issues in our West-side parks and street lighting
districts. More than 3,500 residents were involved during this period through informational
meetings, surveys, and presentations. Results from the third- party surveys indicate that west-side
Rancho Cucamonga residents value safe, walkable neighborhoods with well- lit streets and clean,
well maintained parks.
Even with cost saving efforts over the last two years, existing funding is inadequate for what is
needed to maintain west-side neighborhood parks and street lighting. On March 4, 2015, the City
Council directed the formation of a new West-side Parks and Street Lighting Community Facilities
District to fund neighborhood parks, street lights, and landscaping in that area. At its July 1, 2015
meeting following public testimony, the City Council approved the placement of the ballot measure
on the November 3, 2015 election ballot.
If approved by voters, this new District would completely dissolve certain existing West-side districts
and replace them a single district with uniform rates. The existing LMD/SLD assessments would be
eliminated, and a special tax would be levied annually against the private residential and non
residential properties that are located within the boundaries. Rates in the new district would be $89
per single family unit; $44.50 per residential unit for seniors 65 years of age or older; and $712 per
acre for non-residential parcels.
Studies have shown that maintaining well-lit streets and parks helps deter crime such as car thefts
and vandalism, and discourages behavior such as loitering, graffiti, and littering. If approved, the
new district would maintain:
• Clean, maintained parks
• Safe playgrounds
• Graffiti removal
• Park lighting
• Trash cleanup
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STAFF REPORT
ENGINEERING SERVICES DEPARThfENT
Date:
October 7, 2015
To:
From:
By:
Jason C. Welday, Traffic Engineer
Subject:
CONSIDERATION TO APPROVE A STIPULATION FOR ENTRY OF JUDGMENT IN
CONDEMNATION WITH CHRISTIANA TRUST, A DIVISION OF WILMINGTON SAVINGS
FUND SOCIETY, FSB, NOT IN ITS INDIVIDUAL CAPACITY BUT AS A TRUSTEE OF ARLP
TRUST 3 FOR THE ACQUISITION OF RIGHT OF WAY LOCATED AT 7231 ACORN PLACE
IN THE CITY OF RANCHO CUCAMONGA (APN 0227-693-53) NEEDED FOR THE 1-15 AT
BASE LINE ROAD I BASELINE AVENUE INTERCHANGE IMPROVEMENTS PROJECT.
RECOMMENDATION
It is recommended that the City Council approve the attached Stipulation for Entry of Judgment in
Condemnation with Christiana Trust, a Division of Wilmington Savings Fund Society, FSB, not in its
individual capacity but as Trustee of ARLP Trust 3; and authorize the Mayor to sign the Stipulation.
BACKGROUND/ANALYSIS
On December 5, 2012, the City Council approved the appraisal prepared by Riggs and Riggs, Inc. for
acquisition of right-of-way from the property located at 7231 Acom Place in the City of Rancho Cucamonga
needed for the 1-15 at Base Line Road/Baseline Avenue Interchange Improvements Project. The project
requires the acquisition of abutter's access rights from this property along the easterly property boundary.
At that time, Council also authorized staff and the City Attorney's office to proceed with negotiations with
Mr. Carlos A. Landino, the property owner, to acquire the needed right of way. Staff tendered an offer to
Mr. Landino on January 23, 2013, by mail in the amount of $4,800, the estimated just compensation as
outlined in the approved appraisal. On May 1, 2013, Council adopted Resolution No. 13-049, a resolution
of necessity, in order to proceed with acquisition of the needed right-of-way by means of condemnation in
eminent domain, if necessary. On September 4, 2013, the City Council approved an agreement with
Mr. Landino to purchase the needed right-of-way for the sum of $15,000. This agreement required
Mr. Landino to deliver the subject property rights, "free and clear of all recorded and unrecorded liens,
encumbrances, assessments, easements, leases and taxes." Mr. Landino was unable to deliver the
subject property interests free and clear of a Deed of Trust in favor of Christiana Trust which encumbered
the subject property. Therefore, a complaint seeking condemnation in eminent domain was filed in the
Superior Court of San Bernardino on July 15, 2014, naming defendants Christiana Trust, Reconstruct
Company, N.A., Western Progressive, LLC, and Midland Funding, LLC.
With the exception of Christiana Trust, all parties to the complaint have either disclaimed interest in the
subject property and any compensation resulting from the condemnation action or have received an entry
of default judgment by the Clerk of the Court.
The parties listed above have negotiated the attached Stipulation for Entry of Judgment in Condemnation.
The final agreed purchase price is $15,000 plus statutory interest.
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STAFF REPORT
ClIT J\1.-\NAGER'S OFFICE
Date:
October 7, 2015
To:
From:
Fabian Villenas, Principal Management Analyst
Subject:
CONSIDERATION OF APPROVAL OF A COMMUNICATIONS FACILITY LEASE
AGREEMENT BETWEEN LOS ANGELES SMSA LIMITED PARTNERSHIP, OBA
VERIZON WIRELESS, AND CITY OF RANCHO CUCAMONGA FOR THE PURPOSE
OF INSTALLING A WIRELESS COMMUNICATION FACILITY AT DAY CREEK PARK
LOCATED AT 12350 BANYAN STREET
RECOMMENDATION
It is recommended that the City Council consider approving a Communications Facility Lease
Agreement between Los Angeles SMSA Limited Partnership, OBA Verizon Wireless, and City of
Rancho Cucamonga for the purpose of installing a wireless communication facility at Day Creek
Park, 12350 Banyan Street.
BACKGROUND/ANALYSIS
Los Angeles SMSA Limited Partnership, OBA Verizon Wireless, (Verizon) seeks to enter into a
communications facility lease agreement with the City in order to install a communication service
facility at Day Creek Park at 12350 Banyan Street. City staff, in conjunction with the City Attorney's
office, has been negotiating with Spectrum Services, who is negotiating on behalf of Verizon, to
arrive at a lease agreement. The final agreement has been reviewed and approved by the City
Attorney's Office.
The improvement shall consist of replacing a 65-foot tall ball field light standard with an identical 65foot light monopole at Day Creek Park. The antennas attached to the light standard will be a stealth
design and will require final approval from the Planning Department. Light fixtures that match the
existing fixtures will be mounted above the antenna shroud on the monopole to provide park
illumination exactly as currently provided.
The initial lease term shall be for ten (10) years, subject to four (4) five (5) year extensions,
commencing upon the Effective Date, however, the obligation to pay rent shall not begin until
Verizon commences construction of its facility, or ninety (90) days after the Effective Date,
whichever is earlier.
The initial rent will be $25,200.00 per year, paid in equal monthly installments of $2, 100 in advance,
on or before the first day of each month during the term of the lease. Commencing with the second
year, rent shall be increased each year by three (3) percent.
With the Council's approval the Communications Facility Lease for Day Creek Park will be the City's
101h Communications Facility Lease for cellular equipment at various city parks and facilities. Those
that are located at parks contribute their revenue from the rents to the respective Landscape
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�
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�F_RE
�P_O_R_T��--��- ?i
,
R.-\NCHO CUC.-\�IONG.-\ POLICE DEP.-\RHIENT
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Date:
To:
From:
By:
Subject:
October 7, 2015
::!I
RAN�HO
CucAMONGA
Danielle Boldt, Police Chief
AUTHORIZATION TO PURCHASE OFFICE FURNITURE AND FIXTURES FROM
G & M BUSINESS INTERIORS, INC. IN THE AMOUNT OF $133,420.00 FOR THE
POLICE DEPARTMENT DETECTIVE DIVISION TO BE FUNDED BY THE STATE
ASSET SEIZURE FUND 195.
RECOMMENDATION
Staff requests that the City Council authorize the purchase of office furniture and fixtures from G&M
Business Interiors, Inc. in the amount of $133,420.00 for office furniture and fixtures for the police
department detective division to be funded by the State Asset Seizure Fund 195.
BACKGROUND
A majority of the police department detective division furniture and fixtures is over 20 years old and
in disrepair. There are no replacement parts to repair or enhance the existing furniture and fixtures.
Staff recommends Council approve the purchase of the police department detective division
furniture and fixtures. The new furniture and fixtures will create improved employee work space,
flexibility for future workspace and a positive working environment.
FINANCIAL IMPACT
Funding for the police department detective division furniture and fixtures was included in the FY
2015/16 Adopted Budget; however, staff will need to transfer the funding from object 5603 to object
5606 to more accurately reflect the nature of the purchase.:.
Danielle Boldt
Chief of Police
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City Council Meeting Agenda Packet

Transcription

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