Minutes - Municipality of North Perth

Transcription

THE MUNICIPALITY OF NORTH PERTH
COUNCIL AGENDA
1.
Date:
Monday, May 9, 2016
Time:
7:00 pm
Location:
Municipality of North Perth Council Chambers
CALL TO ORDER
In accordance with Section 30.1 of the North Perth Procedural By-law 40-2015, please turn off
your cellular phones or any similar communication device during the meeting.
2.
3.
REGULAR MEETING:
2.1
Disclosure of Pecuniary Interest and the General Nature Thereof
2.2
Opening of Meeting; approve or amend the agenda for tonight's meeting
CONSENT AGENDA
Items listed under the Consent Agenda are considered routine, may require
discussion but not action on the part of Council. Consent items are received in
one motion. Council members may request that one or more items be removed
for further action.
3.1
North Perth Council – May 2nd, 2016 Regular Council Minutes
4.
3.2
North Perth Public Library Board Meeting March 8th, 2016 Minutes
3.3
Listowel Business Improvement Area Meetings December 10th, 2015, January 14th,
2016 and February 11th, 2016 Minutes
3.4
Randy Pettapiece, MPP Perth-Wellington – News Release entitled “Minister ducks
Accountability for SAMS Disaster”
3.5
Municipality of Huron East – Notice of Public Meeting for an Official Plan and a Zoning
By-law Amendment
3.6
Ministry of Citizenship, Immigration and International Trade – Ontario Medal for Good
Citizenship
3.7
Stratford General Hospital Foundation – Annual General Meeting
PUBLIC MEETINGS/PUBLIC HEA RINGS /DELEGATIONS
1
Communications (written and verbal) addressed to Council will become part of the public record
5.
REPORTS
5.1
CAO
5.2
Clerk
5.2.1 North Perth – Spinrite Child and Family Centre – Infant Care Rates
By-law 72-2016, being a By-law to amend the Rates and Fees By-law will be
available for consideration
5.3
Director of Recreation
5.3.1 Rod Aitken - Ball Construction - Steve Kerr Memorial Complex Class “A” Budget
5.3.2 Steve Kerr Memorial Complex “Class A” Budget and Construction Process
5.3.3 Steve Kerr Memorial Complex Site Plan
5.3.4 Parks & Recreation Services Master Plan – Draft RFP
5.3.5 Elma/Logan Parking Lot Tender Results
5.3.6 Steve Kerr Memorial Complex Sod Turning date
5.3.7 Memorial Park Rehabilitation Celebration date
5.4
Director of Finance/Treasurer
5.4.1 Tile Drainage Loan
6.
5.5
Manager of Environmental Services
5.6
Manager of Operations
5.7
Fire Chief
COUNCIL REPORTS
6.1
7.
8.
May 5th, 2016 County Council Report
CORRESPONDENCE
7.1
North Perth Community of Character – Request for Road Closure
7.2
Portuguese Community of Listowel – Request for Road closure
BY-LAWS
2
8.1 67-2016
Farm Lease Agreement with Berlett Farms Ltd.
8.2 69-2016
Conditional Second Dwelling Agreement with Scott Adam Dallner and
Sherry Lynne Dallner
8.3 70-2016
Subdivision Agreement with Wallaceview Developments Ltd. (NP 13-4)
9. NOTICE OF MOTIONS
10. OTHER
10.1 Announcements
11. CLOSED SESSION MEETING
In Camera Session Pertaining to:
•
a proposed or pending acquisition/sale of land for municipal or local board
purposes; regarding property described as Part Lot 28, Con 1, Wallace
Ward; Part Lot 15, Plan 464 and Con 1, Part Lots 28 & 29, RP 44R5044 Part
5, and the North Perth Industrial Park
12. REPORTING OUT
13. CONFIRMATORY BY-LAW
13.1
By-law No. 73-2016 Confirmatory By-law
14. ADJOURNMENT:
3
Regular Council Meeting – May 2nd, 2016
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Members Present
Mayor Julie Behrns
Councillor Ken Buchanan
Councillor Paul Horn
Deputy Mayor Doug Kellum
Councillor David Ludington
Councillor Matt Richardson
Councillor Meredith Schneider
Councillor Terry Seiler
Members Absent
Councillor Matt Duncan
Councillor Vince Judge
Staff Present
CAO Kriss Snell
Clerk Patricia Berfelz
Director of Finance/Treasurer Frances Hale
Chief Building Official/Zoning Administrator Ed Podniewicz
Drainage Superintendent Scott Richardson
Deputy Clerk Danette Beare
Others Present
Reporter for The Listowel Banner Andrew Smith
1.
CALL TO ORDER
Mayor Behrns called the meeting to order at 7:00 p.m.
1.1
Presentation of Medallions and Certificates to the Listowel Peewee B All
Ontario 2015-2016
Mayor Behrns read a summary about the team’s 2015-2016 season. Mayor
Behrns and Deputy Mayor Kellum made the presentations on behalf of Council
to the team members and coaches.
2.
REGULAR MEETING:
2.1
Disclosure of Pecuniary Interest and the General Nature Thereof
Councillor Terry Seiler declared a conflict with Agenda Items 11 because he is
an employee of Allan Johnston Transport.
Councillor Paul Horn indicated a conflict with Agenda Items 5.4.2 and 5.4.3
because his mother is a life lease holder at Perth Meadows.
Mayor Julie Behrns indicated a conflict with Agenda Item 5.4.1 Recreation
accounts because her son is employed by Behrns Metal Fabricating.
2.2
Opening of Meeting; approve or amend the agenda for tonight's meeting
Resolution No. 269.05/16
Moved By: Ken Buchanan, Seconded By: Matt Richardson
THAT: The Agenda for tonight's meeting, as amended, be approved.
CARRIED
3.
CONSENT AGENDA
3.1
3.2
North Perth Council - April 18th, 2016 Regular Council Minutes
North Perth Recreation Advisory Committee Meeting April 16th, 2016 Minutes
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3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11
John Nater, MP Perth-Wellington – Correspondence to the Minister of
Agriculture and Agri-Food
Randy Pettapiece, MPP Perth-Wellington – News Release entitled “Saving
Energy? Liberals Reward you with Another Hydro Hike”
Randy Pettapiece, MPP Perth-Wellington – Bill 181, Municipal Elections
Modernization Act
Libro Credit Union – Libro Prosperity Fund Granting Program
Bluewater Recycling Association – BRA Highlights for April 2016 the BRA
2015 Annual Report
Township of Clearview – Bill 158
North Perth Animal Control – Canine Report for April 2016
North Perth Committee of Adjustment Meeting April 26th, 2016 Minutes
North Perth Committee of Adjustment Applications for Minor Variance
Moved By: Paul Horn, Seconded By: Terry Seiler
THAT: Consent Items 3.1 to 3.11 be received for information and the minutes
of the April 18th, 2016 Regular Council Meeting be adopted.
CARRIED
4.
PUBLIC MEETINGS/PUBLIC HEARINGS /DELEGATIONS
4.1.1 Public Meeting to consider an Application for a Site Plan Agreement by
2459825 Ontario Inc.
Moved By: Terry Seiler, Seconded By: Ken Buchanan
THAT: The Council of the Municipality of North Perth will proceed to a Public
Meeting concerning a proposed site plan affecting property described as Part
Lot 34 and Lot 35 Reg. Plan 185 submitted by 2459825 Ontario Inc.
CARRIED
The minutes are attached as Schedule “A”.
Moved By: Doug Kellum Seconded By: Matt Richardson
THAT: By-law No. 64-2016 being a by-law to authorize the signing of a Site
Plan Agreement with 2459825 Ontario Inc., be introduced, read and considered
read a first, second and third time and be finally passed and that the said Bylaw be signed by the Mayor and the Clerk and sealed with the seal of the
Corporation.
CARRIED
4.1.2 Public Meeting to consider an Application for Site Plan Agreement by Bercon
Construction Ltd.
Resolution No.274.05/16
Moved By: Terry Seiler Seconded By: Matt Richardson
THAT: The Council of the Municipality of North Perth will proceed to a Public
Meeting concerning a proposed site plan affecting property described as Lot
20 Reg. Plan 382 submitted by Bercon Construction Inc.
CARRIED
The minutes are attached as Schedule “B”.
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Moved By: Paul Horn, Seconded By: Matt Richardson
THAT: The Council of the Municipality of North Perth approves the Site Plan
Application submitted by Greg Connolly on behalf of Bercon Construction
affecting property described as Lot 20, Reg. Plan 382 (175 Union Street West,
Listowel Ward), be approved, and that Council proceed with the adoption of the
By-law authorizing the Mayor and Clerk to enter into a Site Plan Agreement
and have it registered on the title of the subject property.
CARRIED
5.
REPORTS
5.1
CAO
5.2
Clerk
5.2.1 Julia Opie, Perth County Accessibility Coordinator – National Access
Awareness Week Event, June 5, 2016
Moved By: David Ludington Seconded By: Meredith Schneider
THAT: The Council of the Municipality of North Perth Council receives the
“National Access Awareness Week Event, June 5, 2016” report for information.
CARRIED
5.2.2 Dave Colvin, Perth County Emergency Management Coordinator – Public
Awareness Program Update and 2016 Emergency Preparedness Week
Information
Moved By: Meredith Schneider, Seconded By: Terry Seiler
THAT: The Council of the Municipality of North Perth receives the Public
Awareness Program Update and 2016 Emergency Preparedness Week
Information report for information.
CARRIED
5.3
Director of Recreation
5.4
Director of Finance/Treasurer
5.4.1 Accounts dated May 2nd, 2016
Mayor Behrns turned the meeting over to Deputy Mayor Kellum. Mayor Behrns
left the meeting.
Moved By: Matt Richardson Seconded By: Paul Horn
THAT: The following summary of accounts are approved for payment:
General Administration
$504,701.34
Business Improvement Association
541.97
Day Care
19,999.59
Fire-Administration
1,655.81
Fire-Atwood Department
7,483.51
Fire-Listowel Department
10,063.67
Fire-Monkton Department
2,496.91
Library
9,330.04
Police
203,862.00
Public Works & Sanitation-Capital
27,584.15
Cemetery
1,452.69
Drains
27,212.90
Landfill
53,772.56
Roads
66,875.20
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Sewer & Water
Recreation
Payroll #7
Payroll – Fire
Payroll - #8
Total
86,160.40
127,801.12
143,140.79
87,243.07
127,834.68
$1,509,212.40
CARRIED
Mayor Behrns returned to the meeting and resumed the Chair.
5.4.2 Perth Meadows Accounts dated May 2nd, 2016
Councillor Paul Horn left the meeting.
Moved By: Matt Richardson Seconded By: Doug Kellum
THAT: The following summary of accounts are approved for payment:
Perth Meadows
$7,721.60
Total
$7,721.60
CARRIED
5.4.3 Perth Meadows Occupancy Fees for 2016/2017
Moved By: Matt Richardson Seconded By: Terry Seiler
THAT: By-law No. 66-2016, being a bylaw to amend Schedule “P” of the Fees
and Licenses By-law No. 160-2015, be introduced, read and considered read
a first, second and third time and be finally passed and that the said By-law be
signed by the Mayor and the Clerk.
CARRIED
Councillor Paul Horn returned to the meeting.
5.5
Manager of Environmental Services
5.6
Manager of Operations
5.6.1 Shearer Municipal Drain
By consensus of Council Joe Martin an accessed landowner was given the
opportunity to speak. Mr. Martin indicated that presently he cannot farm a
portion of the land and considers the cost, money well spent. When the
drainage work is complete he will be able to farm the land.
Moved By: Ken Buchanan Seconded: David Ludington
THAT: The Council of the Municipality of North Perth direct Dietrich
Engineering, as per section 25 of the Drainage Act of Ontario, to assess as a
block, a built-up area designated as blocks A, B and C, proposed as part of the
Shearer Municipal Drain – Branch #2.
CARRIED
5.7
6.
6.1
Fire Chief
COUNCIL REPORTS
April 21st, 2016 County Council Report
Moved By: Meredith Schneider Seconded By: Terry Seiler
THAT: The Council of the Municipality of North Perth receive for information the
April 21st, 2016 County Council Report.
CARRIED
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6.2
Mayors Activity Report for April 2016
Moved By: Doug Kellum Seconded By: David Ludington
THAT: The Council of the Municipality of North Perth receive for information the
Mayor’s Activity Report for April 2016.
CARRIED
7.
CORRESPONDENCE
7.1
Listowel District Secondary School – Request for Road Closures for the
Friendship Games
Moved By: Ken Buchanan Seconded By: Paul Horn
THAT: The Council of the Municipality of North Perth approve the request from
LDSS to close the following streets on May 19th, 2016 (raindate May 24th, 2016)
from 9:00 am to 2:00 pm ) to allow for unfamiliar student athletes to safely move
from events in the school to events on the adjacent fields during the School
Board's Friendship Games:


Maitland Ave S (Hwy 86 to Clayton St); and
Clayton Street (Nichol to Maitland Ave).
AND FURTHER THAT: North Perth Fire, Public Works, OPP and Perth County
EMS will be advised of the event.
CARRIED
7.2
North Perth Chamber of Commerce – Request for Road Closures for the
Home and Lifestyles Show
Moved By: Matt Richardson Seconded By: Terry Seiler
THAT: The Council of the Municipality of North Perth approves the request from
the North Perth Chamber of Commerce regarding the 2016 Home & Lifestyle
Show on May 6 (3:00 pm - 9:00 pm), May 7 (10:00 am - 4:00 pm) and May 8
(11:00 am - 3:00 pm) at the Listowel Memorial Arena as follows:
1. Close Palace Street and Derry Street from Maitland Avenue to Elm
Avenue to vehicle traffic during the hours of the show;
2. Permit 75 lawn signs to be erected around the municipality 7-10 days
prior to the Show with the removal of these signs within 48 hours after
the Show; and
3. Forward a request to the North Perth OPP to provide frequent
surveillance to ensure safety and protection for the vendors and their
assemblies/property.
AND FURTHER THAT: North Perth Public Works, Fire, OPP and Perth Council
EMS will be advised of this event.
CARRIED
7.3
Listowel Minor Baseball Association – Request for Road Closure – Baseball
Day in Listowel
Resolution No .287.05/16
Moved By: Paul Horn Seconded By: Terry Seiler
THAT: The Council of the Municipality of North Perth approve the request from Listowel
Minor Baseball Association to close Royal Street from Elwood Smith Lane to Elizabeth
St E on Saturday June 18th, 2016 from 9:00 a.m. to 5:00 p.m.
AND FURTHER THAT: North Perth Fire, Public Works, OPP and Perth County EMS
will be advised of the event.
CARRIED
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8.
BY-LAWS
8.1
By-law 66-2016 – Amendments to the Rates and Fees By-law (See Agenda
Item 5.4.3)
9.
NOTICE OF MOTIONS
10.
OTHER
10.1
Announcements
11.
CLOSED SESSION MEETING
Moved By: Meredith Schneider, Seconded By: Ken Buchanan
THAT: This Committee proceed "In Camera" at 8:10 p.m. to address a matter
pertaining to the following:
1. a proposed or pending acquisition/sale of land for municipal or local board
purposes; regarding Municipal property described as (i) Part Lot 26 Con 1,
Wallace Ward, (ii) Part of Lot 28 Concession 1, Wallace Ward.
CARRIED
Moved By: Paul Horn, Seconded By: David Ludington
THAT: The “In Camera Session” is now adjourned at 8:47 p.m. and the Council
reconvene into regular open Council.
CARRIED
12.
REPORTING OUT
13.
CONFIRMATORY BY-LAW
By-law No. 68-2016 Confirmatory By-law
Moved By: David Ludington, Seconded By: Matt Richardson
THAT: By-law No. 68-2016, being a By-law to confirm generally previous
actions of the Council of the Municipality of North Perth; be introduced, read
and considered read a first, second and third time and be finally passed and
that the said By-law be signed by the Mayor and the Clerk and sealed with the
seal of the Corporation.
CARRIED
14.
ADJOURNMENT:
Moved By:, Paul Horn Seconded By: David Ludington
THAT: The Council meeting adjourns at 8:48 p.m. to meet again for general
Council business on Monday, May 9th, 2016 at 7:00 p.m.
CARRIED
_________________________
MAYOR
_________________________
CLERK
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SCHEDULE “A to the minutes dated May 2nd, 2016
RECORD OF PROCEEDINGS OF THE PUBLIC MEETING HELD IN THE
MUNICIPALITY OF NORTH PERTH COUNCIL CHAMBERS ON MONDAY, MAY 2nd,
2016 AT 7:14 P.M.
Present for the Public Meeting were members of Council except Councillor Vince
Judge and Councillor Matt Duncan. (Mayor Behrns was the Chairperson.)
A meeting to consider a proposed site plan was opened at 7:14 p.m.
Ed Podniewicz, Chief Building Official/Zoning Administrator provided a summary of
the application submitted by 2459825 Ontario Inc. which proposes one fourplex
dwelling and one semi-detached dwelling on the subject property.
Clerk Patricia Berfelz indicated that notice of the Public Meeting was given on April
20th, 2016 to property owners within 60 metres of the subject property.
David Donaldson, 785 Elma Street West asked how many storeys were the proposed
dwellings and if the road widening condition would affect his property.
Staff confirmed that the proposed dwellings are one storey and that road widening
matches properties to the east.
Tom Kerr, applicant also confirmed that the dwellings will be one storey and he looks
forward to Council approval to move the project forward.
Moved By: Paul Horn Seconded By: Ken Buchanan
THAT: The Council of the Municipality of North Perth will hereby close the Public
Meeting concerning a proposed site plan affecting property described as Part Lot 34
and Lot 35 Reg. Plan 185 submitted by 2459825 Ontario Inc.
CARRIED
There being no further comments, the Chairperson declared the Public Meeting closed
at 7:21 p.m.
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SCHEDULE “B to the minutes dated May 2nd, 2016
RECORD OF PROCEEDINGS OF THE PUBLIC MEETING HELD IN THE
MUNICIPALITY OF NORTH PERTH COUNCIL CHAMBERS ON MONDAY, MAY 2nd,
2016 AT 7:22 P.M.
Present for the Public Meeting were members of Council except Councillor Vince
Judge and Councillor Matt Duncan. (Mayor Behrns was the Chairperson.)
Ed Podniewicz, Chief Building Official/Zoning Administrator provided a summary of
the application submitted by Bercon Construction Inc. which proposes one fourplex
dwelling on the subject property.
Clerk Patricia Berfelz indicated that notice of the Public Meeting was given on April
20th, 2016 to property owners within 60 metres of the subject property and that one
piece of correspondence was received from the MVCA recommending approval with
conditions and also included the permit to allow construction of the fourplex dwelling.
The following indicated opposition to the application:



Doug Bender, 353 Wallace Avenue South
Jean Bender, 353 Wallace Avenue South
John Cummings, 215 Herbert Street West
Greg Connelly, on behalf of Bercon Construction Inc. indicated that the proposed
fourplex will enhance the area.
Resolution No.275.05/16
Moved By David Ludington Seconded By Matt Richardson
THAT: The Council of the Municipality of North Perth will hereby close the Public
Meeting concerning a proposed site plan affecting property described as Lot 20 Reg.
Plan 382 submitted by Bercon Construction Inc.
CARRIED
There being no further comments, the Chairperson declared the Public Meeting closed
at 7:30 p.m.
North Perth Public Library Board
Meeting Minutes
Tues. Mar. 8, 2016 – 7:00 p.m.
North Perth Public Library
Present – Dave Ludington, Val Weber, Pauline Boertien, Ann Soltys
Staff – Kate Docker, Rebecca Dechert Sage
1. Call to Order - Meeting called to order at 7:00 p.m. by Vice Chair Boertien.
2. Additions to/Approval of Agenda – Advisory Committee Appointments was
added under New Business.
It was moved by Ann Soltys, seconded by Dave Ludington THAT the agenda be
approved as amended.
MOTION CARRIED
3. Declarations of Pecuniary Interest – There were none declared.
4. Approval of Minutes from Previous Meeting –
It was moved by Val Weber, seconded by Ann Soltys THAT the Feb. 9th North
Perth Public Library Board minutes be approved as presented.
MOTION CARRIED
5. Business Arising from the Minutes – 2016 Budget update – Operating and
Capital have been presented to Council. Next Monday will be the final budget
meeting. So far there have been questions but no objections.
6. Correspondence – There was nothing for this meeting.
7. Financial Report –
7.1 The accounts payable listings were reviewed.
It was moved by Dave Ludington, seconded by Val Weber THAT the listing of
accounts dated Feb. 19th be accepted as presented.
MOTION CARRIED
It was moved by Ann Soltys, seconded by Val Weber THAT the listing of
accounts dated Mar. 3rd be accepted as presented.
MOTION CARRIED
8. Friends Report – Plans for the Rubber Duck Race are moving forward.
9. Board Development – PLA Review –The Public Libraries Act pamphlet as well
as key aspects of the Act were reviewed by the Board.
10. New Business – Advisory Committee appointments were done at Council last
night along with sub-committees for each capital project. The first joint meeting
was set for Mon. Apr. 11th and the SOLS consultant will be invited to attend. The
Board considered meeting right before the joint meeting.
11. Trends for Discussion – An article on ‘Lending the Internet’ was discussed.
12. Other Business – There was discussion regarding editorials and letters to the
editor recently printed in the Listowel Banner.
13. Adjournment – The meeting adjourned @ 8:05 p.m. on motion made by Dave
Ludington and Ann Soltys. The next meeting is tentatively scheduled for
Monday, April 11th @ 6:00 p.m.
_______________________________
Vice Chair – Pauline Boertien
__________________
Date
_______________________________
Recording Secretary – Kate Docker
__________________
Date
2
Listowel Business Improvement Area
Meeting Minutes
Thursday, Dec. 10, 2015
Directors Present – Sean Eaton, John Kerr, Steve Hamilton, Scott Patterson, Fran Hale,
Melissa Cowan
Staff – Kristen George, Kate Docker
Guests – Cathy Bieman – PCVA, Sharon D’Arcey – Chamber of Commerce
Call to Order – Meeting called to order at 8:05 a.m. by Chair, Sean Eaton.
Declarations of Pecuniary Interest – There were none. John Kerr once again mentioned
GM Blueplan’s involvement with the Streetscape Project.
Delegation – Cathy Bieman gave a power point presentation updating the BIA on PCVA
activities over the last year. There is a spot available at the Welcome Centre at no charge
from May to October, creating an opportunity for North Perth to have a presence there. The
Marketing Sub Committee will discuss this in further detail. Cathy will work with Sharon and
Kristen on bus tours. The PCVA is working on 3 new events for 2016. Cathy would like to
come to the BIA meetings on a regular basis as a guest.
Approval of Minutes – The minutes from the Nov. 5th meeting were reviewed.
It was moved by John Kerr, seconded by Scott Hamilton THAT the Nov. 5th BIA minutes be
approved as presented.
MOTION CARRIED
Business Arising from Minutes – The possibility of public washroom access in the Library
was discussed at the last NPPLB meeting. The Board is willing to investigate the possibility
and a letter to the BIA will follow.
Correspondence – A North Perth resident had some concerns with the Christmas
decorations as communicated through social media. Kristen will make contact to discuss
the issue further.
Reports –
BIA Coordinator – Kristen reviewed her written report. A corporate credit card would make
purchases much easier for things like Christmas decorations. She has contacted OMAFRA
for help with strategic/business planning. This service may be provided free of charge, and
would be the first step before developing a website, etc. Some business owners are
wanting to attend BIA meetings. Methods to communicate meeting schedules and minutes
with them were discussed and it was agreed that when asked, Kristen let them know we are
working on it.
It was moved by Steve Hamilton, seconded by Scott Patterson THAT a corporate credit
card for the Coordinator be requested through the Finance Department.
MOTION CARRIED
Financial – The Financial Report was circulated for information. A draft 2016 Budget with a
14% levy increase was circulated for review and consideration.
Old Business – There was none.
New Business – The possibility of associate memberships was discussed. Melissa will
work with Kristen on getting businesses involved in cross promotions.
Adjournment – The meeting adjourned @ 9:30 a.m. on motion made by Steve Hamilton
and John Kerr.
________________________________
Chairperson – Sean Eaton
_____________________
Date
________________________________
Secretary – Kate Docker
_____________________
Date
Meeting Minutes
Thursday, Jan. 14, 2016
Directors Present – John Kerr, Steve Hamilton, Scott Patterson, Fran Hale, Melissa
Cowan, Gayle Ritter, Terry Seiler
Staff – Kristen George, Kate Docker, Kim Kowch
Guests – Sharon D’Arcey – Chamber of Commerce, Tami Stratton – Community of
Character
Call to Order – Meeting called to order at 8:05 a.m. by Vice Chair, John Kerr.
Delegation – Tami did a power point presentation on the Stop Gap Initiative to supply
ramps for businesses to make their buildings accessible for wheelchairs, strollers, etc. at
no cost. Anyone interested should contact the North Perth Community of Character.
Melissa is willing to help spread awareness of the program.
Elections - Deferred to the February meeting.
Approval of Minutes – The minutes from the Dec. 10th meeting were reviewed.
It was moved by Gayle Ritter, seconded by Steve Hamilton THAT the Dec. 10th BIA
minutes be approved as presented.
MOTION CARRIED
Business Arising from Minutes – None.
OBIAA Conference & 2016 Membership – This year’s conference is being held Apr. 10 –
13 in London. The early registration closes Mar. 1st. Membership renewal for 2016 was
discussed.
It was moved by Scott Patterson, seconded by Gayle Ritter THAT the 2016 OBIAA
Membership be approved in the amount of $235.14.
MOTION CARRIED
Correspondence – A letter was received from the North Perth Public Library Board in
response to the BIA’s request for consideration of public washrooms in the Listowel Branch.
Reports –
BIA Coordinator – Kristen reviewed her written report. She has tendered her resignation,
which was accepted with regret. The nativity scene concern will be investigated further and
come back to the next meeting for more discussion. The Marketing Sub-Committee is in
need of a new chair. Gayle may be interested. A 2016 plan needs to be developed. The
meeting scheduled for today will be postponed. The winner of the Connect 4 Christmas
promo will be presented with their prize as soon as it is ready, and a photo with the Chair
will be arranged. Website info will be passed along to Kate for use by the new coordinator.
Strategic Plan assistance through the OMAFRA is provided at no cost but the BIA is
responsible for putting the document together.
It was moved by Scott Patterson, seconded by John Kerr THAT the BIA Coordinator
tentatively book planning sessions with OMAFRA for 2 to 3 months down the road.
MOTION CARRIED
It was moved by Scott Patterson, seconded by Terry Seiler THAT Kate Docker organize a
thank you dinner for the Christmas Decorating Committee volunteers.
MOTION CARRIED
Associate membership was discussed and will be explored further once a new Coordinator
is in place. Melissa will be added as administrator for the facebook page. The Board
thanked Kristen for her efforts during her time with us.
It was moved by Steve Hamilton, seconded by John Kerr THAT the Coordinator position be
posted and that consideration be given to increasing hours up to 24 per week if necessary.
MOTION CARRIED
Old Business – Kim noted that the PCVA is looking for items to be included in their list of
events for 2016. She will work with Sharon on getting this info together.
The Welcome Centre Display will be discussed further at the next meeting.
New Business – The Annual General Meeting (AGM) was scheduled for Thurs. Mar. 24th.
Adjournment – The meeting adjourned @ 9:25 a.m. on motion made by Melissa Cowan
and Fran Hale. The next meeting was set for Thurs. Feb. 4th.
________________________________
Vice Chairperson – John Kerr
_____________________
Date
________________________________
_____________________
Date
Meeting Minutes
Thursday, Feb. 11, 2016
Directors Present – John Kerr, Scott Patterson, Fran Hale, Melissa Cowan, Gayle Ritter,
Doug Cota, Terry Seiler
Staff – Kate Docker, Kim Kowch
Call to Order – Meeting called to order at 8:05 a.m. by Vice Chair, John Kerr.
Elections - The position of Chairperson was declared vacant and nominations were opened.
Gayle Ritter nominated Sean Eaton. Sean accepted (via email) the nomination, and with no
further nominations, a motion to close nominations was made by Scott Patterson and seconded
by Fran Hale. Sean Eaton was declared Chairperson of the Listowel Business Improvement
Area for 2016.
The position of Vice Chairperson was declared vacant and nominations were opened. Terry
Seiler nominated Gayle Ritter. Gayle accepted the nomination and with no further nominations,
a motion to close nominations was made by John Kerr and seconded by Doug Cota. Gayle
Ritter was declared Vice Chairperson of the Listowel Business Improvement Area for 2016.
Delegations – There were none.
Approval of Minutes – The minutes from the Jan. 14th meeting were reviewed.
It was moved by John Kerr, seconded by Scott Patterson THAT the Jan. 14th BIA minutes
be approved as presented.
MOTION CARRIED
Business Arising from Minutes – Sean Eaton has asked to be removed from the
Coordinator Hiring Committee due to a possible conflict.
It was moved by John Kerr, seconded by Doug Cota THAT Scott Patterson be appointed to
the Coordinator Hiring Committee, with Gayle Ritter acting as a back up in the event one of
the Committee members is unavailable.
MOTION CARRIED
Correspondence – There was none received.
Reports - Financial – Fran presented the report up to the end of December 2015. The
2016 budget will be finalized at the next meeting.
It was moved by Doug Cota, seconded by Scott Patterson THAT the financial report be
accepted as presented.
MOTION CARRIED
Old Business - Welcome Centre Display – Melissa has touched base with Cathy. The
Centre opens in May. Fran offered the municipalities’ assistance.
It was moved by Scott Patterson, seconded by John Kerr THAT the BIA commits to a
dedicated North Perth space at the Welcome Centre, and further that Melissa Cowan works
with the PCVA to fill this space, with any associated costs being brought back to the BIA for
approval.
MOTION CARRIED
The Marketing Sub-committee and Strategic Plan are on hold until the new Coordinator is in
place.
New Business - The Exeter BIA has requested we share some budget information.
It was moved by Doug Cota, seconded by Scott Patterson THAT Fran Hale be directed to
share budget information as requested by Exeter BIA.
MOTION CARRIED
There was discussion regarding the BIA’s involvement in community events. The chair of
the Elmira BIA has offered to attend a meeting to share ideas of successful events they
have facilitated.
It was moved by Terry Seiler, seconded by Doug Cota THAT Chad Nichols be invited to
attend the next regular BIA meeting to talk about community events.
MOTION CARRIED
Veteran Banner Program – The Listowel Legion is looking into a Veteran Banner Program
similar to what is being done by the Harriston Legion and Town of Minto. At this time, there
is no cost to the BIA, but permission is requested to use the current banner locations
leading up to Remembrance Day for the program and have use of the locations along
Veterans Walkway for the whole year. A BIA logo could be put on the banners. The BIA
may want to consider sponsorship for veterans without family in the area.
It was moved by Terry Seiler, seconded by Scott Patterson THAT the BIA allows the
hanging of Veteran banners for up to 6 weeks prior to Remembrance Day for a period of 5
years, providing the specifications of the arms and poles are met. The BIA is not
responsible for damage, cleaning, storage or replacement of the Veteran banners.
MOTION CARRIED
It was suggested that the date for the next meeting be added to the agenda from now on.
Meeting length and re-arranging the order of agenda items will be discussed in more detail
at the next meeting.
Adjournment – The meeting adjourned @ 9:00 a.m. on motion made by John Kerr and
Terry Seiler. The next meeting was set for Thurs. Mar. 10th.
________________________________
Vice Chairperson – John Kerr
_____________________
Date
________________________________
_____________________
Date
FOR IMMEDIATE RELEASE
May 3, 2016
Premier refuses to hold minister to account for SAMS disaster
(Queen’s Park) – The Premier needs to hold her Minister of Community and Social Services to account
for the disaster with the Social Assistance Management System (SAMS), says Perth-Wellington MPP
Randy Pettapiece.
Pettapiece, who serves as the minister’s opposition critic, demanded to know why the Premier has not
fired Minister Helena Jaczek for her role in the flawed launch of SAMS. The system remains a source
of frustration for caseworks and social assistance recipients.
“The Premier and the minister have offered no apology,” said Pettapiece during question period.
“Moreover, the Premier has done nothing to restore anyone’s trust in her and her government. Why
hasn’t she fired her minister?”
SAMS was launched in November 2014, and wreaked havoc on the social assistance system.
According to a report issued by the Auditor General of Ontario, SAMS had 2,400 serious system
defects and led to $140 million in benefit calculation errors.
“Does the Premier believe that IBM – the software company responsible for SAMS – did a good job?”
asked Pettapiece.
Pettapiece’s question comes on the heels of the announcement that the government has awarded IBM
a $32 million contract to service SAMS.
“The Liberals are rewarding IBM with millions of taxpayer dollars to service the same flawed software
this company created,” said Pettapiece. “If you ask me, that’s a blatant disregard of accountability.”
The Premier refused to comment on Jaczek’s mishandling of SAMS, and went so far as to claim that
the IBM contract has “nothing to do with the transition to SAMS or addressing the issues that arose
during the initial transition…”
“This government is completely out of touch with reality,” said Pettapiece. “Companies are being
rewarded for implementing seriously flawed systems, and ministerial responsibility seems to be a thing
of the past.
“It’s time the Minister of Community and Social Services resigns for this mess. The Premier should
demand nothing less.”
Video of Question: http://pettapiece.ca/?p=3906
- 30 -
Randy Pettapiece, MPP | 416-325-3400 | www.pettapiece.ca
REPORT FOR THE HUMAN RESOURCES
COMMITTEE
From:
Date:
Subject:
Patricia Berfelz, Clerk
Tuesday, March-08-16
North Perth Day Care Staff
Background:
The North Perth Day Care presently has 18 employees (FTE 12.47). Of the 18
employees, only the Child Care Manager, Program Coordinator and 3 Registered Early
Childhood Educators (RECE’s) are full time salaried positions. After the retirement of
two full time RECEs, a decision was made to not replace these Staff with full time
positions. These positions have been filled with contract Staff based on the uncertainty
of enrolment and the need to operate without a deficit. The contract Staff have provided
Management with the ability to staff the programs according to the number of children
enrolled in the programs.
Comments:
On September 6th, 2016, the Day Care will be operating at our new North Perth-Spinrite
Child and Family Centre location. An additional 10 Infants, 8 Preschool children and one
more School-age Program of 13 children will be added to our Licence capacity. We will
be required to increase Staffing to meet this new demand. The Day Care has operated
at a 90% utilization rate for the past two years remaining at a positive financial position
at the end of each year. For these reasons, I deem it appropriate to offer 4 full time
RECE positions to the present Child Care Staff.
Financial Implications:
(Include amounts and funding source)
The financial impact on the Budget will be the additional cost of benefits for these
positions.
Recommendation:
THAT:
The North Perth Human Resources Committee proceed with a recommendation to offer
4 full time RECE positions (internally) to be effective September 1st, 2016;
COUNCIL REPORT - North Perth Day Care
Staff
Page 2
And further that:
The Human Resources Coordinator provide an internal posting for the Day Care Staff
followed by an Interview Process.
.
Reviewed by: Director:
Comments:
CAO:
BY-LAW NO. 72-2016
A By-law to Amend the Municipality of North Perth
By-law No. 160-2015
“Fees and Licenses By-law”
THEREFORE THE COUNCIL OF THE MUNICIPALITY OF NORTH PERTH ENACTS AS
FOLLOWS:
1. Add the following to Schedule “L” “Day Care Centre Fees”.
Infant Program (Birth to 18 months)
Full day per Child (daily rate) ................................................................ $45.00
2. This by-law shall come into force and effect on the date of final passing
FIRST READING AND SECOND READING THIS 9TH DAY OF MAY, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 9TH DAY OF MAY, 2016.
_____
Mayor
Clerk
SCHEDULE “L”
TO BY-LAW NUMBER 160-2015
DAY CARE CENTRE FEES
1.
Preschool Program
Full Day per Child (daily rate) .................................................................$36.00
Per Half Day with lunch per child ............................................................$27.00
(9:00 – 1:00)
Per Half Day without lunch per child ......................................................$20.00
(1:00 – 5:00)
2.
Toddler Program (18 months – 30 months)
Full day per Child (daily rate) .................................................................$38.00
Per half day with lunch (5 hours or less).................................................$30.00
3.
Infant Program (Birth to 18 months)
Full day per Child (daily rate) .................................................................$45.00
4.
Kindercamp Program
Full Day per Child (daily rate) .................................................................$33.00
(Children required to bring a bag lunch)
5.
School Age Program
Before School ...........................................................................................$9.00
After School .............................................................................................$9.00
Rate charge based on scheduled days on monthly calendar
COUNCIL REPORT
From:
Date:
Subject:
Steve Hardie, Director of Parks & Recreation
Monday, May-09-16
Steve Kerr Memorial Complex “Class A” Budget and Construction Process
Background:
At the December 14, 2015 Council meeting a resolution was approved to move the
Steve Kerr Memorial Recreation Complex into the Construction and Post Construction
Stages.
Council has also previously approved the “Class C” and “Class B” Budgets and
Construction Schedules as prepared by Ball Construction as our Construction Manager.
Comments:
Working with the Architects, Engineers and North Perth Staff Ball Construction has
provided a “Class A” Budget for the Construction of the Steve Kerr Memorial Complex.
The attached budget reflects the previously approved Grand Total for construction.
As the approved method of construction is Construction Management, Ball Construction
will be responsible for the following tender process:
• Various construction disciplines, trades, materials and supplies for construction
will be tendered by our Construction Manager (CM), Ball Construction.
• All tenders will be opened publicly and reviewed by the CM and the Municipality.
• The CM will perform a review of tenders received for accuracy and to ensure all
requirements are being met.
• The CM as “Constructor” will be responsible for Contract Administration, Health &
Safety, Trade Coordination, Scheduling, Accounting and General Liability.
• The CM will issue payment to trades, service providers, material suppliers and
will submit regular invoices to the Municipality.
• As the CM, Ball Construction will also provide construction services for this
project.
The Steve Kerr Memorial Complex Project has been identified within the 2016 Capital
Budget.
COUNCIL REPORT
Process
- Steve
Kerr Memorial Complex “Class A” Budget and Construction
Page 2
Recommendation:
THAT:
The Council of the Municipality of North Perth approve the Class “A” Budget as
presented by Ball Construction and prepared in consultation with the Architects,
Engineers and North Perth Staff for the construction of the Steve Kerr Memorial
Complex (SKMC) be approved;
AND FURTHER THAT:
The Director of Parks & Recreation be appointed as Project Manager representing The
Municipality of North Perth for the SKMC project;
AND FURTHER THAT:
Ball Construction as previously appointed as the Construction Manager and
“Constructor” be authorized by the Municipality of North Perth to secure Trades,
Services, Materials and Supplies as identified within the “Class A” Budget in a
competitive bidding process on behalf of the Municipality of North Perth;
AND FURTHER THAT:
All tenders and bids issued by Ball Construction be received at the North Perth
Municipal Office to be opened publicly at a predetermined time;
AND FURTHER THAT:
Following a review of tenders and bids by Ball Construction and the Project Manager all
contract awards be accepted by the Project Manager on behalf of the Municipality of
North Perth for approval by Ball Construction;
AND FURTHER THAT:
As Ball Construction has been appointed as the Construction Manager and the
“Constructor”, Ball Construction be approved as a single source to provide construction
services where deemed cost effective as per the “Class A” Budget on a time and
material bases or quoted price as approved by the Project Management Team
consisting of the CAO, Director or Finance/Treasurer, Director of Parks & Recreation
and the Building Committee Chair;
AND FURTHER THAT:
The Project Manager is to provide monthly updates to North Perth Council in relation to
Contracts Awarded, Tendered Prices, Budget, and Construction Progress
Reference Material Attached:
•
“Class A” Budget
Corporate Strategic Plan:
The information and responses provided in this report are consistent with and in
keeping with the Municipality’s approved Vision, Mission, and Strategic Plan.
.
COUNCIL REPORT
Process
- Steve
Comments:
Kerr Memorial Complex “Class A” Budget and Construction
Page 3
CAO:
Class C
Estimate
PROJECT NO.: Steve Kerr Memorial Arena
LOCATION:
North Perth
AREA:
__
ARCH./ENG.:
BBA
UNIT COST:
Class A
Estimate
70,000
$
71,989
182.14
$
$12,750,000
May 5, 2016
177.27
BUDGET
VARIANCE
$12,761,771
sf. Costs
TRADE / SUB
CASH ALLOWANCES
REMARKS
testing and inspections
25,000
30,000
30,000
25,000
40,000
25,000
745,000
included below
1,100,000
200,000
125,000
300,000
15,000
50,000
530,000
350,000
45,000
105,000
45,000
159,000
30,000
41,000
210,000
125,000
325,000
security system
sound system
bell / tv cable
scoreclocks
way finiding signage
GENERAL CONDITIONS
SITE PREPPING (by owner)
EARTHWORK
BUILDING EXCAVATION AND BACKFILL
SITE SERVICES
ASPHALT PAVING
CURBS AND SIDEWALKS
LANDSCAPING
CONCRETE FORMING
TAKE OFF
CONCRETE SUPPLY
TAKE OFF
MISC. CONCRETE FORMING
FLOOR FINISHING
ROUGH CARPENTRY
TAKE OFF
INSULATION (PERIM./BATT)
TAKE OFF
INSTALL MILLWORK
TAKE OFF
INSTALL H.M./WOOD DOORS
REINFORCEMENT STEEL SUPPLY
REINFORCEMENT STEEL INSTALL
PRECAST HOLLOW CORE
PRECAST BLEACHERS
MASONRY
STRUCTURAL STEEL
AREA
CANOPYS
AREA
METAL DECK
AREA
Included above
850,000
75,000
30,000
5,000
250,000
85,000
15,000
12,000
5,000
35,000
55,000
15,000
45,000
80,000
30,000
110,000
50,000
125,000
115,000
205,000
30,500
0.36
0
0
0
0
0
0
0
10.35
15.71
25,000
30,000
30,000
25,000
40,000
25,000
745,000
By Owner
1,280,000
460,000
17.78
2.86
Included above
Included above
0.43
0.43
0.36
0.57
0.36
10.64
Included above
0.21
Included above
Included above
0.71
50,000
45,000
75,000
-115,000
-80,000
-3,000
4,000
-2,000
-4,000
0
0
-35,000
1.07
By Owner
485,000
275,000
160,000
185,000
48,000
155,000
32,000
45,000
210,000
125,000
185,000
175,000
1,100,000
150,000
0.43
In Misc Metal
In Misc Metal
0.07
0
-20,000
25,000
0
0
0
-60,000
5,000
-27,150
-15,000
-20,000
15,000
-111,280
-40,000
-60,000
-35,000
5,000
-5,300
0.07
Included above
0.25
Included above
0.02
Included above
0.06
7.57
5.00
0.64
1.50
0.64
2.27
0.43
0.59
3.00
1.79
4.64
#VALUE!
12.14
not incuded
155,000
180,000
1,573,010
89,500
700,000
-22,000
0
-208,010
-28,000
-250,000
Included above
Included above
160,000
541,422
-15,000
458,578
Included above
Included above
885,000
200,000
409,500
35,000
-100,000
-200,000
0
0
not incuded
not incuded
FINISH HARDWARE
OVERHEAD DOORS / ROLLING SHUTTERS
GLAZING
DRYWALL / ACOUSTICS
FLOORING
RUBBER
PAINTING
SPECIALTIES - Washroom Partitions
- Dividing Partition
SEATING
133,000
180,000
1,365,000
61,500
450,000
DASHER BOARDS
PRE-ENG BUILDING
ELEVATOR
MECHANICAL - PLUMBING
- H.V.A.C.
0.17
0.07
0.50
0.79
0.21
0.64
1.14
0.43
1.57
0.71
1.79
1.64
2.93
0.44
1.90
2.57
19.50
0.88
6.43
Included above
SPRINKLER
145,000
1,000,000
REFRIGERATION
DEHUMIDIFICATION
2.07
14.29
Included above
ELECTRICAL
785,000
11.21
409,500
35,000
5.85
HYDRO SERVICE
CONSULTING FEES
BUILDING PERMIT
DEVELOPMENT CHARGES
0.50
not incuded
COMMUNITY ROOM - 2,500 ft2
509,299
7.28
-
CM Fee
EXTRA COST $/1000
CONTINGENCY
DESIGN BUILD BOND PREMIUM
$0.00
SUB-TOTAL
PERFORMANCE BOND
$0.00
#1 ADJUST
(L&M) PAYMENT BOND
MINISTRY OF LABOUR
$0.00
$0.00
ADJUSTED TOTAL =
INSUR/$M
BUILDIND PERMIT
owner
BUILDERS RISK INSURANCE
$1.10
WRAP UP LIABILITY INSURANCE
$2.20
TOTAL PER $1000
$3.30
3.00%
=
11,970,799
378,140
359,124
12,708,063
171.01
2.00%
05/05/2016
2.15
0.44
0.63
2.92
1.74
2.57
2.08
4.17
0.83
0.21
0.17
0.07
1.32
0.69
0.59
0.83
1.39
0.21
3.07
1.25
2.57
2.08
2.78
0.17
2.15
2.50
21.85
1.24
9.72
2.22
7.52
12.29
2.78
5.69
0.49
0.00
12,099,662
378,140
241,993
12,719,795
-128,863
0
117,131
-11,732
168.08
5.25
3.36
176.69
0.00
12,719,795
41,975
12,761,771
-11,732
-39
-11,771
176.69
TOTAL =
12,708,063
41,937
12,750,000
TOTAL =
12,750,000
12,761,771
-11,771
177.27
12,750,000
12,761,771
-11,771
177.27
-11,771
11,771
$3.30
0.58
177.27
0.00
#2 ADJUST
#3 ADJUST
GRAND TOTAL =
0.00
OVER/UNDER
Tendered price
0.67
509,299
0.00
TOTAL =
2.57
2.43
not incuded
METAL DOORS & FRAMES
0.21
2.22
15.28
not incuded
COMPOSITE PANELS
1.21
3.82
-250,000
-75,000
Included above
FIREPROOFING
3.57
6.74
Included above
- Footgrilles
ROOFING
0.35
Included above
Included above
FOAM INSULATION AND SMOKE SEAL
0.56
Included above
Included above
WATERPROOFNIG
0.35
Included above
- Metal Lockers
CAULKING
0.42
4.29
- Washroom Accessories
MILLWORK
0.42
1.79
5,000
300,000
60,000
15,000
12,000
5,000
95,000
50,000
42,150
60,000
100,000
15,000
221,280
90,000
185,000
150,000
200,000
12,500
18,000
1,300
4,000
MISC. METALS
0.35
Combined Scope in One Price
Recieved Budgets
COUNCIL REPORT
From:
Date:
Subject:
Monday, May-09-16
Steve Kerr Memorial Complex Site Plan
Background:
Planning for the construction of the Steve Kerr Memorial Complex has been ongoing for
a number of years with the Architects and Engineers being secured in 2015. Included
within the Architects and Engineers scope of work is the development of a site plan for
the new facility to be located at 965 Binning St. West and surrounding lands.
Comments:
The attached site plan has been developed by the Civil Engineer, GM Blueplan and
Architects, Barry Bryan Associates (BBA).
The Draft Site Plan has previously been circulated to the Building Department, Public
Works Department, Fire Department and Planning Department for their individual
reviews. A meeting was also held early on with the above parties attending.
We also met with members of the Accessibility Advisory Committee to review the Site
Plan and Building Plans to confirm compliance with the AODA.
As the attached plans may be difficult to review in detail due to size, a full size set of
plans are available at the Municipal Office for viewing.
Not applicable.
Recommendation:
THAT:
The Council of the Municipality of North Perth receives the Steve Kerr Memorial
Complex Site Plan Documents for information.
•
Steve Kerr Memorial Complex Site Plan
COUNCIL REPORT
Plan
- Steve
Kerr Memorial Complex Site
Page 2
.
Comments:
CAO:
COUNCIL REPORT
From:
Date:
Subject:
Monday, May-09-16
Parks & Recreation Services Master Plan – Draft RFP
Background:
As previously discussed with Council the need exists to complete a new Parks &
Recreation Services Master Plan. The latest North Perth Recreation Needs Study was
completed in 1999 with many of the recommendations being implemented by Council,
Boards and staff.
Comments:
The attached Draft RFP that has been developed to include deliverables such as:
• Facility requirements
• Program requirements
• Staffing
• Governance
• Trails
• Sports fields
• User Fees
• Recommendation for the Listowel Memorial Arena
• Marketing Strategies
The Parks & Recreation Services Master Plan has been identified within the 2016
Capital Projects Budget as funded through Development Charges.
Recommendation:
THAT:
The Council of the Municipality of North Perth approves the Draft RFP for the Parks &
Recreation Services Master Plan.
COUNCIL REPORT
RFP
- Parks
& Recreation Services Master Plan – Draft
Page 2
•
Parks & Recreation Services Master Plan Draft RFP
.
Comments:
CAO:
Request for Proposal
For
PARKS AND RECREATION SERVICES MASTER PLAN
330 WALLACE AVENUE NORTH
LISTOWEL, ON N4W 1L3
May 11, 2016
RFP No.: REC-002-2016
ISSUE DATE: May 11, 2016
DEADLINE FOR ENQUIRIES: May 25, 2016
PROPOSAL SUBMISSION DEADLINE: June 8, 2016 2:00:00 p.m. (14:00:00 hours) local time
Contract No. REC-002-2016
Table of Contents
Summary and Background ............................................................................................................................ 1
Proposal Submission Requirements ............................................................................................................. 1
Project Purpose and Description .................................................................................................................. 4
Project Scope ................................................................................................................................................ 4
Objectives and Deliverables .......................................................................................................................... 5
Process Schedule........................................................................................................................................... 6
Budget ........................................................................................................................................................... 6
Project Resources.......................................................................................................................................... 7
Proposal Evaluation Criteria.......................................................................................................................... 8
Points of Contact........................................................................................................................................... 8
Contract Negotiation .................................................................................................................................... 8
Accessibility for Ontarians with Disabilities Requirements: ......................................................................... 9
Terms and Conditions ................................................................................................................................. 10
Evaluation and Selection of a Successful Consultant.................................................................................. 10
Confidentiality ............................................................................................................................................. 10
i
NOTICE OF REQUEST FOR PROPOSAL
CONTRACT NO. REC-002-2016
Summary and Background
A vibrant and growing community, the Municipality of North Perth offers the best of rural and small
urban environments. With over 12,600 residents and 300 businesses, North Perth is a desirable setting
in which to live, work and visit and is a regional hub for business. Located in the northern reaches of
Perth County, in the heart of Southwestern Ontario, North Perth is comprised of the communities of
Atwood, Listowel, Monkton, Elma Ward and Wallace Ward.
The Municipality was formed in 1998 as a result of the amalgamation of the Town of Listowel, Wallace
Township, and Elma Township. The Municipality is a combination of small urban centres and
agricultural rural landscape. North Perth is a Community of Character, with an overall record of growth
and prosperity.
The 2011 Statistics Canada Census found an overall population increase of 3.1% in part due to the many
businesses, recreation, healthcare and educational amenities. The close proximity to KitchenerWaterloo is also a factor in municipal growth.
Like all small rural and urban municipalities, the Municipality of North Perth faces considerable budget
constraints and infrastructure deficits.
It has been over fifteen (15) years since a Recreational Needs Study was done. As our community
continues to grow, an assessment of our recreation and parks services will help provide guidance for
future development and redevelopment.
For more information about the Municipality of North Perth, please go to www.northperth.ca.
Proposal Submission Requirements
1.0 INTRODUCTION
The Municipality of North Perth, herein `the Municipality` invites proposals from professional firms
interested in the provision of consulting services for the development of a Parks and Recreation Services
Master Plan. The Proposal must meet all the requirements outlined in this document. Should none of
the Proposals be accepted, a re-issuance of the Request for Proposals (RFP) is possible.
Each Proposal submitted must include a demonstrated understanding of the objectives, scope and
particulars of the services required as well as a clear statement as to the actual total price, including an
outline of the personnel that will be managing and assigned to the project work with a brief description
of their background and experience.
1
2.0 DELIVERY
ELECTRONIC PROPOSAL SUBMISSIONS ONLY, shall be received by the Bidding System, no later than
2:00:00 p.m. (14:00:00 hours) local time, on May 18, 2016.
Proponents are cautioned that the timing of their Proposal Submission is based on when the Bid is
RECEIVED by the Bidding System, not when a Bid is submitted by a Proponent, as Bid transmission can
be delayed in an “Internet Traffic Jam” due to file transfer size, transmission speed, etc.
For the above reasons, the Owner recommends that Proponents allow sufficient time to upload their
Proposal Submission and attachment(s) (if applicable) and to resolve any issues that may arise. The
closing time and date shall be determined by the Owner’s Bidding System web clock.
Proponents should contact the Municipality of North Perth Receptionist at 519-292-2049 or
brichardson@northperth.ca, at least twenty-four (24) hours prior to the closing time and date, if they
encounter any problems. The Bidding system will send a confirmation email to the Proponent advising
that their Bid was submitted successfully. If you do not receive a confirmation email, contact the
Purchasing Coordinator immediately.
Late Proposals shall not be accepted by the Owner’s Bidding System.
To ensure receipt of the latest information and updates via email regarding this bid or if a Proponent has
obtained this Proposal Document from a third party, the onus is on the Proponent to create a Bidding
System Vendor account and register as a Plan Taker for the bid opportunity at the link
www.northperth.ca
3.0 ELECTRONIC PROPOSAL SUBMISSION
The Municipality of North Perth (the Owner) shall only accept and receive Electronic Proposal
submissions through the Owner’s Bidding System, hereafter called the “BIDDING SYSTEM”.
HARD-COPY PROPOSAL SUBMISSIONS SHALL NOT BE ACCEPTED.
4.0 ADDENDUM/ADDENDA
4.1 Proponents shall acknowledge receipt of any addenda when submitting their Proposal through the
Bidding System. Proponents shall check a box for each addendum/addenda and any applicable
attachments that have been issued before a Proponent can submit their Proposal submission
online.
4.2 Addendum/Addenda will typically be issued through the Bidding System, Forty-eight (48) hours
prior to Closing Time and Date.
4.3 In the event an addendum is issued within Forty-eight (48) Hours prior to Closing Time and Date, it
may include an extension of the Closing Time and Date. It is the responsibility of the Proponent to
have received all Addendum/Addenda that have been issued. Proponents should check online at
www.northperth.ca prior to submitting their Proposal and up until Proposal Closing Time and Date
in the event additional addendums are issued.
4.4 The Owner encourages Proponents not to submit their Bid prior to forty-eight (48) hours before
the Proposal closing time and date, in the event that an addendum is issued. If a Proponent
submits their bid prior to this or at any time prior to the bid closing with an addendum/addenda is
issued by the Owner, the Bidding System shall WITHDRAW their Proposal submission and change
their Proposal submission to an INCOMPLETE STATUS (NOT accepted by the Owner) and the
Withdrawn Bid can be viewed by the Proponent in the “MY BIDS” section of the Bidding System.
The Proponent is solely responsible to:
4.4.1 Make any required adjustments to their Bid; and
2
4.4.2
4.4.3
Acknowledge the addendum/addenda; and
Ensure the re-submitted Bid is RECEIVED by the Bidding System no later than 2:00:00 p.m.
(14:00:00 hours) local time, on the Proposal Closing Date.
NOTE: Additional company contacts are recommended for the reasons outlined below:
•
Do not invite any additional contacts that you do not want to have access to view, edit, submit
and/or withdraw or who may be in direct competition for example (a company may have two
divisions that could compete for the same Bid Opportunity).
•
You are strongly urged when creating or updating a Bidding System Vendor account to add
additional company contacts to create their own login to the Bidding System. This will permit your
invited contacts that have created their own login to manage (register, submit, edit and withdraw)
Bids which your Company is a Registered Plan Taker for. In the event you are on vacation, or due
to illness, etc. these additional contacts may act on your Company’s behalf and have the authority
to; receive addendum notifications from the Bidding System, and where permitted by the terms
and conditions of the Bid Call Document, to submit Bids electronically through the Bidding System
and/or withdraw and/or edit and/or acknowledge addendum/addenda, on your behalf.
•
If you are an invited company contact, it is imperative that you create your login from the link
contained in the email invitation. Do NOT go directly to www.northperth.ca website and create a
separate vendor account.
5.0 WITHDRAWL/EDIT BIDS
Proponents may edit or withdraw their Proposal Submission prior to the closing time and date.
However, the Proponent is solely responsible to:
5.1 Ensure the re-submitted bid is RECEIVED by the Bidding System no later than 2:00:00 p.m.
(14:00:00 hours) local time, on the Proposal Closing Date.
6.0 BID CLOSING TIME AND DATE
All Proponents shall have a Bidding System Vendor account and be registered as a Plan Taker for this Bid
opportunity, which will enable the Proponent to download the Bid Call Document, to receive the
Addendum/Addenda email notifications, download Addendums and to submit their bid electronically
through the Bidding System.
Proposal submissions shall be received by the Owner’s Bidding System not later than 2:00:00 p.m.
(14:00:00 hours) Eastern local time, on the specified closing date.
The closing time shall be determined by the Bidding System web clock.
Proponents are cautioned that the timing of Proposal Submission is based on when the Bid is RECEIVED
by the Bidding System, not when a Bid is submitted by a Proponent, as Bid transmission can be delayed
in an “Internet Traffic Jam” due to file transfer size, transmission speed, etc.
Ensure your Proposal submission document(s) conforms to the following:
6.1 Documents should be in PDF format. Documents should NOT be provided in any other format. In
addition, do NOT upload video or audio files. You may state a web address link in your proposal
submission or upload a document stating this web link for Municipal staff to view and/or listen to
your video and/or audio information in your bid.
6.2 Documents should NOT have a security password, as the Owner may not be able to open the file.
6.3 The maximum file upload size is 512MB. To reduce the document size, Proponents should follow
the instructions below on zipping their document(s).
3
6.4
It is the Proponent’s sole responsibility to ensure that their uploaded document(s) are not either
defective, corrupted or blank and that the documents can be opened and viewed by the Owner.
The Owner may reject any Bid where any document(s) cannot be opened and viewed by the
Owner.
If a Proponent requires to upload more than one (1) document, the Proponent should combine
the documents into one Zipped file, as per instructions stated in the Bidding System Document
upload area. If uploading a zipped file containing more than one (1) document, please ensure
each document is named, in relation to the submission format item responding to, for example, if
responding to the Previous Experience category, save the document as “Previous Experience.”
6.5
7.0 TERMS OF THE PROJECT
The completion date for the work is set for November 20, 2016. The Municipality of North Perth
reserves the right to cancel the contract at its sole discretion based on sixty (60) days’ notice.
8.0 INQUIRIES
Any clarification of this document or request for additional information must be received by 2:00:00 pm
Wednesday, May 4, 2016 to Steve Hardie, Director of Parks & Recreation, 519-292-2055 or
shardie@northperth.ca.
Project Purpose and Description
The Municipality of North Perth is seeking professional planning and consulting firms with innovative
approaches for integrated recreation, and leisure planning leading to the wellness and improved quality
of life in the community. The plan will provide policy framework to manage and sustain parks, trails
open space, recreation and leisure programs and facilities, and related amenities in a cost effective,
proactive manner consistent with leading industry best practices. The outcome and results must supply
a clear action plan to guide and direct the Municipality in the development and sustainability of future
facilities and wellness opportunities through recreation and leisure services.
The development and subsequent production of the master plan will act as a working document and
framework to guide and direct the municipality in the decision making process for matters relating to
the management and sustainability of recreation and leisure services and facilities for the next ten (10)
years, and will be reviewed every five years for accuracy and currency of priorities and
recommendations.
The municipality requires the provision of a comprehensive Proposal related to the scope of the project
contained in this document, and as described in this introduction. The scope of the work describes the
desired minimum specification for the work.
Project Scope
•
•
Review of current Parks & Recreation services inventory of programs in terms of general
characteristics, including location, their proximity to similar programs, activity levels, program
delivery model, revenues and expenses including children, youth, adults, seniors and at-risk as
well as an inventory of other programs that are being delivered by other community groups and
organizations. Review the current role of the municipality in the delivery of Parks and
Recreation services.
Review of the current Parks and Recreation inventory of facilities and parks including arenas,
soccer and baseball facilities and athletic fields, skateboard park, outdoor pools, parklands, open
4
•
•
•
•
spaces and trails identifying unique characteristics, location and proximity to similar facilities,
present condition and expected lifespan, usage and activity levels, governance, revenue
generation, future capital and operating expenses and potential land acquisition.
The inventory of facilities and programs that should be met by any combination of private or
semi-private facilities and user fees, without municipal contribution.
To provide for significant opportunity for public input from community groups and residents as a
key component of the study through promotional and public meetings, community surveys, and
questionnaires including but not limited to: residents, recreation and community committees,
community groups, including municipally supported groups, service clubs and volunteer groups,
leisure and recreation service providers, North Perth Staff, North Perth Council, North Perth
Recreation Committees, private recreation and leisure operators, local cultural organizations,
school boards and churches, youth and student organizations and commercial and business
sectors.
The development of a proposed staffing plan in conjunction with any new programs and
facilities that have been identified and also a review of the current staffing plan for existing
programs and facilities.
Study of the Demographic profile – recreational, educational, economic, social and their impact
on and relationship to existing and future community needs.
Objectives and Deliverables
To produce a Parks & Recreation Services Master Plan relating to the full scope of services contained in
the study outlining the findings, opinions, and recommendations for the consideration of the Municipal
Council and the Administration, including:
• The scope of all Parks and Recreation services that would best serve the Municipality over the
next ten (10) years;
• The public facilities, parks, trails, active transportation and amenity requirements of the
Municipality based on the vision and guiding principles as determined by the community; also
based on the population growth projections;
• The development of a Vision Statement accompanied by Guiding Principles for the provision and
delivery of Parks & Recreation services as identified by the community consultation and input;
• The appropriate governance structure for Parks and Recreation Services;
• The appropriate staffing structure for Parks and Recreation Services;
• Recommendations for a marketing plan for Parks and Recreation services;
• A report on all the background information and data gathered and acquired during the study
process;
• A review of existing research, information, documentation and comparisons of best practices
and consideration of their possible application to North Perth;
• Comment on whether the Municipality is strategically maximizing its recreation, sports fields
and park assets by way of effectiveness of usage and/or connectivity and location;
• Identification of potential partnerships to implement the recommendations;
• A review of the capacity to implement service improvements, and potential impact on municipal
budgets;
• Multi-year framework for the development of arts, cultural, recreation and leisure opportunities
services and facilities placed in broader context of all obligations of the Municipality of North
Perth;
• Assessment of current rates and fee schedule as well as create a protocol for future predictions
of rates and fees schedules;
5
•
•
•
•
•
Recommendation for future needs/use/disposal of Listowel Memorial Arena;
Compile a Cultural Assets Inventory; A centralized, publicly accessible inventory of information
about arts, culture and heritage resources within the community;
Consideration for future development phases of new Recreation Complex (i.e. Aquatic Facility,
Second Ice Pad);
Identify potential revenue streams, sponsorship trend opportunities and other revenues for
departments consideration;
A presentation of the report’s recommendations to the Recreation Advisory Committee and the
North Perth Council.
Process Schedule
The RFP process will be governed according to the following schedule. Although every attempt will be
made to meet all dates, the Municipality reserves the right to modify any or all dates at its sole
discretion.
Proposal Issue Date:
May 11, 2016
Deadline for Enquiries:
May 25, 2016
Proposal Closing:
2:00:00 p.m. June 8, 2016
Proposal Review:
The Municipality reserves the right to conduct interviews to narrow
selection on June 6-10, 2016
Final Decision:
Week of June 13-17, 2016
Successful Bidder Selection and Notification:
Research and Information Gathering:
Public Information Meetings:
Master Plan Draft – Council and RAC
Master Plan First (revised) draft to the Community
Final Report to Recreation Advisory Committee and Council:
June 17, 2016
June, July, August 2016
Between September 6-Oct 14, 2016
October 2016
November 2016
December 12, 2016
The project will begin immediately upon the Contract award. The above critical path will be used as a
guide for timely completion of the project. Every attempt must be made to adhere to these timelines;
however the Municipality and the successful Proponent may wish to mutually modify specific dates
upon written agreement. Monetary penalties will be included in the final contract for the successful
bidder.
Budget
The total cost of the Project will be one (1) of the criteria in the consultant team selection process and is
the upset limit for the Project. It is anticipated that the total cost of the Parks and Recreation Services
Master Plan shall not exceed Seventy-Five Thousand Dollars ($75,000.00).
The contract between the Municipality of North Perth and the consultant team shall specify the Project
Costs for the Parks and Recreation Services Master Plan. Further in this regard, please note the
following:
a.
The cost of advertising, room rentals and refreshments required for meetings open to the public in
the context of the public consultation process and the Municipality of North Perth consultation
process will be paid by the Municipality. The Municipality will be responsible for the preparation
and placing of all advertising and notices and renting appropriate facilities.
6
b.
c.
The cost of any presentation support materials, exhibits and project products will be the
responsibility of the consultant team.
The Proposal must outline all costs associated with supplying the identified services.
Project Resources
Documents
There are several studies and supporting documents that better describe the municipal profile and
potential for the development of Parks & Recreation services. These documents will provide additional
assistance in developing a better understanding of the Plan’s objectives and additional background
information in the development of the Master Plan document:
• County of Perth Corporate Strategic Plan 2012-2017
• Community Improvement Plan 2012
• Municipality of North Perth Master Growth Plan 2010
• North Perth Strategic Plan 2012
• North Perth Housing Report 2012
• Business Retention and Expansion project 2008
• North Perth Parks & Recreation Needs Study 2000
• Municipality of North Perth Spring and Summer Guide 2016
• Business plan for Recreation Complex 2012
• North Perth Parks & Recreation Business Plan
• List of North Perth Committees
• Facility Infrastructure Review
• Downtown Streetscape Master Plan 2014
• North Perth Public Library Feasibility and Justification Study 2015
• Recreation Rates and Fees 2016-17
• Community Connection Newsletters
It will be the task of the successful proponent to review and assess the information contained in these
documents, identify the gaps in the information and conduct additional research for accuracy where
required and include these results into a comprehensive Master Plan.
Qualification and Expertise
The successful candidate or firm should demonstrate the following:
• Qualifications and credentials of staff involved in project
• Summaries and examples of similar work performed for other municipalities
• Information on company history, executive background, information on company size,
organizational charts, or any other number of information to aid in the decision making process.
• Identification of any sub-contractors, what they will be responsible for and verify their expertise
with licences and/or certificates, unless replaced by reputable experience.
• Health and safety policies and training of employees and sub-contractors, and
• Proof of financial capacity to adequately carry out the terms of the proposal
7
References
References from three (3) similar clients including project description, primary contact name, phone
number and email are required.
Proposal Evaluation Criteria
Submission evaluation will be conducted pursuant to the Municipality of North Perth’s Purchasing and
Procurement By-Law. This RFP process will follow directives within the North Perth Purchasing and
Procurement By-Law. Project submissions to be evaluated based on the following criteria:
• Previous similar projects or work, and references.
• Qualifications and expertise of the Consultant and team members.
• Price submission for project.
• Comprehension of the study requirements.
• Scoring of potential interview.
• Methodology, process and collaborative nature.
• Innovation and creativity.
• Understanding of project goals and objectives as demonstrated by Knowledge of
Municipality/Community and Corporation.
• Demonstrated knowledge of relevant policies and legislation.
• Clarity and completeness of submission.
• Detailed timeline for project completion.
The Municipality, at its sole and absolute discretion, reserves the right to reject any or all submissions
and North Perth Council’s decision will be final. The right is reserved to make an award directly on the
proposal submitted or to negotiate the RFP or to expand the scope of the project in the future with one
or more proponents.
Points of Contact
Project Lead and Main Contact: Steve Hardie, Director of Parks and Recreation, 519-292-2055 or
shardie@northperth.ca
Contract Negotiation
The Municipality will negotiate a contractual agreement with the preferred consultant. If the
Municipality is unable to negotiate an acceptable contractual agreement with the preferred consultant,
then the second preferred consultant may be selected and a contractual agreement developed. The
municipality of North Perth at any time and without liability, may withdraw from negotiations with any
potential consultant.
Certificate of Insurance Request:
The Municipality of North Perth will require a Certificate of Liability Insurance from you with this
quotation. It must be issued by your insurer or on a standard CSIO form and signed by an Authorized
Representative.
In this certificate, the Municipality will require the following:
1. Your full name and address with contact name & phone number
2. Description of your Business Operation
3. Commercial General Liability with a limit no less than $2,000,000.00
8
4. If a licensed motorized vehicle is being used, we require Confirmation of Automobile Liability
Insurance or Commercial Automobile Liability with a limit no less than $2,000,000.00.
The successful proponent shall ensure the Municipality of North Perth is to be added and shown as an
Additional Insured under Liability.
Workplace Safety Insurance Board Coverage:
The Municipality of North Perth will require a current WSIB Clearance Certificate with this proposal.
Accessibility for Ontarians with Disabilities Requirements:
Prior to the commencement of any work under this contract, the successful bidder will also be required
to provide Accessible Customer Service Training to all staff working on behalf of the Municipality of
North Perth in compliance with the requirements of the Accessibility for Customer Service Regulation
429/07, Section 6. The Municipality of North Perth will offer assistance with appropriate training
resources if required.
Health and Safety:
The Municipality will expect the successful bidder to abide by all provincial regulations regarding health
and safety, as well as licensing and certification.
The Municipality of North Perth has a Contractor Health and Safety Package that will need to be
completed by the successful bidder, prior to the start of work, which includes the submission of the
contractors Health and Safety Policy or the agreement to abide by the Municipality of North Perth’s
policies.
When submitting the proposal, the following documents must be submitted:
Certificate of Insurance
Current WSIB clearance certificate
If you are the successful bidder, the following documents must be submitted prior to the
commencement of work, if work is required on site:
Accessibility for Ontarians with Disabilities Requirements
Health and Safety Contractor Package: The successful bidder must abide by all provincial
regulations regarding health and safety as well as licensing and certification. The Contractor
Health and Safety Package will need to be completed prior to the start of work
9
Terms and Conditions
The Municipality of North Perth will:
• Not pay for bids
• Retain the right not to select any consultants
• Require contract for services
• All material submitted for the proposal shall become the property of the Municipality of North
Perth and will not be returned.
Evaluation and Selection of a Successful Consultant
The bid submission review committee will consist of: the Municipal CAO, the Director of Parks and
Recreation, the Program Coordinator and Representatives of the Recreation Advisory Committee.
Evaluation will take into consideration the following:
• Proponent profile
• Proponent qualifications and relevant experience
• Compliance with submission requirements
• Proponent’s proposed approach and perceived effectiveness of the plan and methodology to
accomplish the scope of work
• Proposed community/public engagement
• Project Management schedule of completion and perceived ability to meet proposed timeframe
• Fee schedule
• References
• Presentation
Confidentiality
Personal information contained in any proposal is collected under the authority of Municipal Policy
Schedule “A” By-law 100-2013.
All records and information pertaining to tenders, proposals and other sealed bids, which reveal trade
secret or scientific, technical, commercial, financial or other labour relations information, supplied in
confidence implicitly or explicitly, shall remain confidential if the disclosure could reasonably be
expected to:
i.
Prejudice significantly the competitive position or interfere significantly with the contractual or
other negotiations of a person, group of persons, or organizations;
ii.
Result in similar information no longer being supplied to the Municipality where it is in the
public interest that similar information continues to be so supplied;
iii.
Result in undue loss or gain to any person, group, committee or financial institution or agency; or
iv.
Result in information whose disclosure could reasonably be expected to be injurious to the
financial interest of the Municipality.
As outlined in the Procurement of Goods and Services Payment of Accounts Disposal or Surplus Asset
Policy Part 14, section 2.
10
COUNCIL REPORT
From:
Date:
Subject:
Monday, May-09-16
Elma/Logan Parking Lot Project
Background:
Many areas of the original paved sections of the parking lot have large cracks within
the existing asphalt. Other areas are improperly graded creating excessive valleys and
poor drainage. Both of these issues can contribute to public safety in terms of trips, slips
and falls resulting in increased liability to the municipality.
Included within the 2014 Capital was $45,000 for Parking Lot Paving at the Elma/Logan
Recreation Complex. It was quickly discovered that many other issues need be
addressed before funds are used for paving. These include complete regrading,
drainage systems, lighting, topsoil below existing parking areas, trees, and poor
condition of existing asphalt.
BM Ross Engineers have worked with us to complete a design which will address all of
the above issues. The Elma Logan Arena & Park Committee has also endorsed the
removal of trees to create better parking and drainage in this area.
Working with the Elma Logan Recreation Complex Committee, we have proposed
breaking this into a 3 year project due to the high cost to complete all required work.
Comments:
Tenders for the below grade service works were opened publicly on Tuesday May 3,
2016 with 3 tenders being received through E-bids.
BM Ross has reviewed all bids for accuracy with the recommendation to proceed with
the lowest bid of $87,999.50 plus HST from Hanna & Hamilton Construction.
The Elma Logan Recreation Complex Committee met on May 5th and have approved a
motion recommending North Perth Council accept the tender submitted by Hanna &
Hamilton Construction for this project.
We have allocated $90,100 within the 2016 Capital Projects Budget for this portion of
the Parking Lot Project plus $8,500 for engineering.
COUNCIL REPORT
Project
- Elma/Logan
Parking Lot
Page 2
Recommendation:
THAT:
The Council of the Municipality of North Perth accepts the tender submitted by Hanna &
Hamilton Construction for the Elma/Logan Rec Complex Parking Lot Improvements in
the amount of 87,999.50 plus HST.
•
BM Ross recommendation letter. (please note RM Ross calculations include
HST)
.
Comments:
CAO:
COUNCIL REPORT
Plan
- Steve
Kerr Memorial Complex Site
Page 2
.
Comments:
CAO:
Sod Turning Ceremony
for the
Steve Kerr Memorial Complex
Saturday, June 4th, 2016
10:30am
965 Binning Street West
Please join us to celebrate this
ground breaking event!
Invites you to the
Memorial Park
Rehabilitation
Celebration!
Saturday, June 4th, 2016
Tree & Shrub Planting starting at 9:00am
at the east side of Memorial Park—455 Royal Street East, Listowel
Ceremony at 12:00pm
at the Amphitheatre
The Listowel Rotary Club will be holding a
donation BBQ starting at 11:00am
at the Memorial Park Pavilion
We look forward to celebrating with you!
COUNCIL REPORT
From:
Date:
Subject:
Becky Belfour, Tax Collector/Deputy-Treasurer
May 9, 2016
Tile Loan Application
Background:
An application for a tile drainage loan has been received for 9474 Perth Rd 140, S Pt
Lot 1, S Pt Lot 2 Con10, Wallace Ward, in the amount of $24,000.00.
Comments:
Application be approved
Recommendation:
THAT:
The Council of the Municipality of North Perth approve the application for loan under the
Tile Drainage Act, for $24,000.00, pertaining to 9474 Perth Rd 140, S Pt Lot 1, S Pt Lot
2 Con10, Wallace Ward. (conditional on availability of Provincial funding)
Reviewed by:
Comments:
Director: Frances Hale
CAO: Kriss Snell
County Council Report –May 5, 2016
Mayor Julie Behrns
Closed Session:
1. Closed session Minutes – April 21, 2016
2. Personal matters about an Identifiable individual subject to solicitor-client privilege.
Staff Reports:
Planning and Development:
 That Council direct the Director of Planning and Development to draft Terms of Reference for
the Perth County Agricultural Working Group for Council’s approval.
 Introduction of planning student Jennifer Burns – 2nd year Master Program.
CAO:
 Review of National Access Awareness Week Event Report for information.
 That the Warden and Clerk are directed to sign the M of U with the Stratford Economic
Enterprise Development Corporation regarding the Stratford Perth Centre for Business.
 Review of the Options for Appreciation Dinner Report, and that Council supports maintaining
the existing appreciation program to appreciate staff and Warden at one event to be held in the
Warden’s area. The Warden and staff to develop options on entertainment and favours, if any.
 That Council pass two by-laws, one to adopt an updated code of conduct and one to establish
the office of an Integrity Commissioner and the process for investigating complaints regarding
elected officials.
Corporate Services:
 That effective December 31, 2015 the following reserve transfers are made:
o $31,443 to Archives Equipment Reserve
o $59,571 to Paramedic Services WSIB Reserve
o $410,310 to PW Winter Maintenance Reserve
o $95,930 to Levy Stabilization Reserve
 If anyone has any requests for Delegations to AMO to bring them forward. Councillor Kellum
indicated his interest in attending the delegation.
Emergency Services:





Review of the Public Awareness Program for Emergency Preparedness Week.
Invitation to attend the Celebration of Life hosted by Paramedics.
Signage for the new HQ/Station will appear on the left side of the building.
Clarification of an article referring to merger with Huron County still possible recently released.
A report regarding CEMC will come to the 1st County meeting in June.
Public Works:
 Update on the Highway 7 Roundabout Detour at Perth Line 20.
 Update on the separation of the OGRA/Roma Conference and the new dates for each.
Council Reports:
 Review of the Warden’s Activity Report.
By-laws:
3532-2016 – To Establish a Code of Conduct for Council Members.
3522-2016 – To Establish the office of Integrity Commissioner and a Process for Complaints.
3534-2016 – To Authorize the Transfer of Surplus Funds to Reserves for 2015.
Other Business:
 That a letter is sent to ROMA to convey concerns regarding the recent Conference split, with
financial concerns, and location of conference. In addition, this letter is copied to surrounding
Counties. ( We are Zone 2)
 Support for the Village of Casselman Resolution of Funding and Municipal Bonds and a copy sent
of Ontario Municipal Affairs.
 That Perth County accept the resignation of CAO Wm. Arthur, extending best wishes for his
retirement.
 That the SMT is directed to develop a report regarding the interim appointment of a CAO, and
outlining the hiring procedure.
Hello Pat,
This letter is on behalf of The Portuguese Community of Listowel, to confirm with the Town of North
Perth of the upcoming Portuguese Parade. This is an annual event that takes place at St.Joseph's Church
Listowel.
It will start immediately following Sunday Mass on June 26, 2016 at around 12:00pm.
The parade route will begin at 1025 Wallace Ave North and go up Wallace turn Right onto McDonald
Street, it will then turn Right again and follow Killberg Court back to McDonald Street and follow the
same route back to the Church.
The duration of the Parade is approximately 45mins.
If there is anymore information needed for this event please contact me at:
michelleborgesnoble@hotmail or 226-430-2080.
Thanks in advance,
The Portuguese Community of Listowel
Hosts for this year, Randy and Michelle Noble.
COUNCIL REPORT
From:
Date:
Subject:
May 9, 2016
Tile Loan Application
Background:
An application for a tile drainage loan has been received for 9474 Perth Rd 140, S Pt
Lot 1, S Pt Lot 2 Con10, Wallace Ward, in the amount of $24,000.00.
Comments:
Application be approved
Recommendation:
THAT:
The Council of the Municipality of North Perth approve the application for loan under the
Tile Drainage Act, for $24,000.00, pertaining to 9474 Perth Rd 140, S Pt Lot 1, S Pt Lot
2 Con10, Wallace Ward. (conditional on availability of Provincial funding)
Reviewed by:
Comments:
Director: Frances Hale
CAO: Kriss Snell
County Council Report –May 5, 2016
Mayor Julie Behrns
Closed Session:
1. Closed session Minutes – April 21, 2016
2. Personal matters about an Identifiable individual subject to solicitor-client privilege.
Staff Reports:
Planning and Development:
 That Council direct the Director of Planning and Development to draft Terms of Reference for
the Perth County Agricultural Working Group for Council’s approval.
 Introduction of planning student Jennifer Burns – 2nd year Master Program.
CAO:
 Review of National Access Awareness Week Event Report for information.
 That the Warden and Clerk are directed to sign the M of U with the Stratford Economic
Enterprise Development Corporation regarding the Stratford Perth Centre for Business.
 Review of the Options for Appreciation Dinner Report, and that Council supports maintaining
the existing appreciation program to appreciate staff and Warden at one event to be held in the
Warden’s area. The Warden and staff to develop options on entertainment and favours, if any.
 That Council pass two by-laws, one to adopt an updated code of conduct and one to establish
the office of an Integrity Commissioner and the process for investigating complaints regarding
elected officials.
Corporate Services:
 That effective December 31, 2015 the following reserve transfers are made:
o $31,443 to Archives Equipment Reserve
o $59,571 to Paramedic Services WSIB Reserve
o $410,310 to PW Winter Maintenance Reserve
o $95,930 to Levy Stabilization Reserve
 If anyone has any requests for Delegations to AMO to bring them forward. Councillor Kellum
indicated his interest in attending the delegation.
Emergency Services:





Review of the Public Awareness Program for Emergency Preparedness Week.
Invitation to attend the Celebration of Life hosted by Paramedics.
Signage for the new HQ/Station will appear on the left side of the building.
Clarification of an article referring to merger with Huron County still possible recently released.
A report regarding CEMC will come to the 1st County meeting in June.
Public Works:
 Update on the Highway 7 Roundabout Detour at Perth Line 20.
 Update on the separation of the OGRA/Roma Conference and the new dates for each.
Council Reports:
 Review of the Warden’s Activity Report.
By-laws:
3532-2016 – To Establish a Code of Conduct for Council Members.
3522-2016 – To Establish the office of Integrity Commissioner and a Process for Complaints.
3534-2016 – To Authorize the Transfer of Surplus Funds to Reserves for 2015.
Other Business:
 That a letter is sent to ROMA to convey concerns regarding the recent Conference split, with
financial concerns, and location of conference. In addition, this letter is copied to surrounding
Counties. ( We are Zone 2)
 Support for the Village of Casselman Resolution of Funding and Municipal Bonds and a copy sent
of Ontario Municipal Affairs.
 That Perth County accept the resignation of CAO Wm. Arthur, extending best wishes for his
retirement.
 That the SMT is directed to develop a report regarding the interim appointment of a CAO, and
outlining the hiring procedure.
Hello Pat,
This letter is on behalf of The Portuguese Community of Listowel, to confirm with the Town of North
Perth of the upcoming Portuguese Parade. This is an annual event that takes place at St.Joseph's Church
Listowel.
It will start immediately following Sunday Mass on June 26, 2016 at around 12:00pm.
The parade route will begin at 1025 Wallace Ave North and go up Wallace turn Right onto McDonald
Street, it will then turn Right again and follow Killberg Court back to McDonald Street and follow the
same route back to the Church.
The duration of the Parade is approximately 45mins.
If there is anymore information needed for this event please contact me at:
michelleborgesnoble@hotmail or 226-430-2080.
Thanks in advance,
The Portuguese Community of Listowel
Hosts for this year, Randy and Michelle Noble.
BY-LAW NO. 67-2016
BEING A BY-LAW TO AUTHORIZE THE SIGNING
OF AN AGREEMENT WITH
BERLETT FARMS LTD.
WHEREAS it is considered necessary and desirable to enter into a lease agreement
with Berlett Farms Ltd. for the purpose of leasing municipal lands for the production of
agricultural crops.
NOW THEREFORE the Council of the Municipality of North Perth enacts as follows:
1.
The designated officials are hereby authorized to sign an agreement with
Berlett Farms Ltd.
2.
This By-law shall come into force and takes effect on the day of the final
passing thereof.
READ A FIRST AND SECOND TIME this 9th day of May, 2015.
READ A THIRD TIME AND FINALLY PASSED this 9th day of May, 2015.
.
Julie Behrns, MAYOR
Patricia Berfelz, CLERK
FARM LEASE AGREEMENT
THIS AGREEMENT made this 9th day of May, 2015 and authorized by By-law 67-2016
of The Municipality of North Perth.
BETWEEN:
Hereinafter referred to as “the Owner”
-andBERLETT FARMS LTD.
Hereinafter referred to as “the Tenant”
WHEREAS the Tenant desires to enter into an Agreement with the Owner to lease the
lands more particularly described in Schedule “A” attached hereto.
AND WHEREAS it is considered necessary and desirable for the Owner to enter into a
Lease Agreement with the Tenant for this purpose.
NOW THEREFORE
1. The designated officials are hereby authorized to sign the Lease Agreement
with the Tenant to permit the Tenant to use the land for the production of
agricultural crops.
2. The rent shall be set at a price of $200.00 per acre, plus HST, per annum.
Payments being due on the 1st day of July and the 1st day of October of each
year of the Lease Agreement. If termination of the lease or reduction of land
use by the Municipality causes any loss or damage to the crops, compensation
will be made according to the Ontario Ministry of Agriculture’s current formula
for crop yields. The Municipality will not compensate the Tenant for any crop
damage caused by any natural causes including waterfowl.
3. This Lease Agreement shall commence on the 10th day of May, 2016 and
terminate on the 31st day of December, 2016. The Tenant will be permitted the
ability to harvest the 2016 crop in 2017 due to the event of adverse weather,
with the agreement of the owner.
4. Winter wheat cannot be planted in the fall of 2016 without prior negotiations to
extend this Lease Agreement.
5. The Tenant agrees to insure the property and operations of the Tenant,
including insurance for such perils as are normally insured against, liability
insurance and any other insurance as may be reasonably required by the
Owner. The Tenant shall provide the Municipality with a Certificate of Liability
Insurance.
6. If any provision hereof is prohibited or unenforceable, such provision shall be
deemed severable and shall not invalidate or render unenforceable the
remainder of this Agreement.
7. No amendment, supplement, waiver or consent provided for by the provisions
of this Agreement shall be effective unless in writing and signed by the party
against whom the enforcement of the amendment, supplement, waiver or
consent is sought.
8. This Agreement constitutes the entire agreement between the parties hereto
with respect to the subject manner hereof and supercedes any prior
agreements, undertakings, declarations or representations, written or verbal, in
respect thereof.
9. This Agreement shall not be assignable or otherwise transferable by the
Tenant.
10. This Agreement and the acceptance thereof shall constitute a binding
agreement by the parties to enter into a lease of the land and to abide by the
terms and conditions herein contained.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
DATED at the Municipality of North Perth, this 9th day of May, 2016.
SIGNED, SEALED AND DELIVERED
In the presence of
THE MUNICIPALITY OF
NORTH PERTH
Per: __________________________
Clerk, Patricia Berfelz
Per: __________________________
Mayor, Julie Behrns
We have the authority to bind the
Corporation
BERLETT FARMS LTD.
____________________________________ ______________________________
Witness
Per: John Berlett
SCHEDULE “A”
Pt Lot 24, Concession 2 Wallace, as In R342922 (Firstly & Secondly); Pt Lot 24,
Concession 2, Part 3, 44R3254; Save and Except Pt 2, 44R2064, Lot 2 Registrar's
Compiled Plan 487 & HWP 825; North Perth. A total of 45.24 acres.
BY-LAW NO. 69-2016
BEING A BY-LAW TO AUTHORIZE THE SIGNING
OF AN AGREEMENT WITH
SCOTT ADAM DALLNER AND SHERRY LYNNE DALLNER
WHEREAS it is considered necessary and desirable to enter into an agreement with
Scott Adam Dallner and Sherry Lynne Dallner to permit the use of the supplementary
dwelling unit;
NOW THEREFORE the Council of the Corporation of the Municipality of North Perth
enacts as follows:
1.
The Mayor and the Clerk are hereby authorized to sign an agreement with
Scott Adam Dallner and Sherry Lynne Dallner at East Part Lot 25 Concession 9
Municipality of North Perth (7040 Road 154, Elma).
2.
This By-law shall come into force and takes effect on the day of the final
passing thereof.
READ A FIRST AND SECOND TIME this 9th, day of May, 2016.
READ A THIRD TIME AND FINALLY PASSED this 9th, day of May, 2016.
MAYOR Julie Behrns
CLERK Patricia Berfelz
THIS AGREEMENT made this 9th, day of May, 2016 A.D. and authorized by By-law
No. 69-2016 of The Municipality of North Perth.
BETWEEN:
(Hereinafter called “the Municipality”)
OF THE FIRST PART;
AND:
SCOTT ADAM DALLNER AND SHERRY LYNNE DALLNER
(Hereinafter called “the Applicant”)
OF THE SECOND PART;
WHEREAS the Applicant has applied for a building permit to construct a singledetached dwelling at East Part Lot 25 Concession 9, Municipality of North Perth (7040
Road 154, Elma);
AND WHEREAS the plans and specifications of the complete building have been filed;
AND WHEREAS the Chief Building Official for the Municipality is of the opinion that
unreasonable delays in the construction would occur if a conditional building permit is
not granted;
In consideration of the issuance of a conditional building permit for construction by the
Chief Building Official pursuant to subsection 8(3) of the Building Code Act, the
Applicant agrees with the Municipality to:
1. The existing single-detached dwelling shall be demolished no later than November
9th, 2016.
2. Deposit with the Municipality of North Perth, a Letter of Credit or Cheque in the
amount of $4,000.00, returned when demolition of existing dwelling is completed.
3. If condition #1 above is not complied with, the existing single-detached dwelling
shall be removed and the site restored at the Applicant’s expense.
DATED at the Municipality of North Perth this 9th, day of May, 2016.
SIGNED, SEALED AND DELIVERED
In the Presence of
)
)
)
)
)
Scott Adam Dallner
)
)
)
Sherry Lynne Dallner
)
)
)
) THE MUNICIPALITY OF NORTH PERTH
) Per:
)
)
)
Julie Behrns, Mayor
)
)
)
)
) “We have authority to bind the Corporation.”
)
BY-LAW NO. 70-2016
BEING A BY-LAW TO AUTHORIZE THE SIGNING OF AN
AGREEMENT BETWEEN THE MUNICIPALITY OF NORTH PERTH
AND WALLACEVIEW DEVELOPMENTS LTD.
WHEREAS pursuant to the Planning Act, R.S.O. 1990, Chapter P13 Sec. 51 (5)
the County of Perth has the power to approve a plan of subdivision.
AND WHEREAS the Planning Act, R.S.O 1990, Chapter P13 Sec. 51(26) states a
municipality or approval authority, or both, may enter into agreements imposed as
a condition to the approval of a plan of subdivision and the agreements may be
registered against the land to which it applies and the municipality or the approval
authority, as the case may be, is entitled to enforce the provisions of it against the
owner and, subject to the Registry Act and the Land Titles Act, any and all
subsequent owners of the land;
AND WHEREAS The Municipality of North Perth deems it in the public interest to
enter into an agreement with Wallaceview Developments Ltd. (File NP 14-03)
NOW THEREFORE the Council of The Municipality of North Perth enacts as
follows:
1.
That the Mayor and the Clerk are hereby authorized to sign on behalf of the
Municipality of North Perth an Agreement made pursuant to section 51(26) of
the Planning Act, R.S.O. 1990, C. P13 between The Municipality of North
Perth and Wallaceview Developments Ltd.
2.
That this By-law shall come into force and take effect on the date of final
passing thereof.
Read a First and Second time this 9th, day of May, 2016.
Read a Third time and finally passed this 9th, day of May, 2016.
MAYOR Julie Behrns
CLERK Patricia Berfelz

Minutes - Municipality of North Perth

Transcription

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