1346110749882ezRtI - How Do I Use 082012

ezRtI
How Do I…?
A Quick Guide to Using ezRtI
InfoHandler.com
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Suite 120-309
Durham, NC 27713
Phone 919.942.9448
Fax 919.869.1302
www.infohandler.com
info@infohandler.com
©Copyright InfoHandler.com 2012
All rights reserved.
InfoHandler® is a registered
trademark of InfoHandler.com
Contents
Logging in … 3
Locating Student Names … 3
Making a Tier 1/PEP Referral – Tier 1a … 4
Tier I: Adding Tier 1 Interventions for an Area of Concern … 5
Tier I b: Review of Tier 1a Interventions/Decisions … 6
Tier II a … 7
Tier II a: Adding Tier II Interventions (Accommodations/
Intervention Tab) … 8
Tier II b: Review of IIa Interventions/Decisions … 9
Tier III a: Performance Summary/Assessment Plan
Development … 10
Tier III a: Completing Instruction, Curriculum, Enviornmental
Factors, Learner Tabs … 11
Tier III b: Analysis of Assessment Plan … 12
Tier III c: Entering Tier III Interventions … 13
Tier III c: Intervention Plan Description … 14
Tier III d: Review of Tier III Interventions/Decisions … 15
Making a Graph … 16
Adding Baseline Information … 18
Graph Information … 19
Adding an Intervention … 20
Entering Intervention Details … 21
Returning to the Graph … 22
Graph with added Intervention … 23
Progress Monitoring the Intervention … 24
Adding a Second Intervention … 26
Adding Intervention Details for a Second Intervention … 28
Returning to Current Graph to Monitor a Second
Intervention … 29
Graph with a Second Intervention … 30
Progress Monitoring a Second Intervention … 31
Appendix: Sample Completed Forms … 34-41
For questions or support
Please contact your ezRtI district administrator or
ezRtI school administrator.
QUICK GUIDE TO USING ezRTI
Logging in
•
Go to website: ezrti.infohandler.com
•
New User Login:
Username: District Number.Firstname.Lastname
(Example: 780.Anna.Jones)
Password: District NumberLastname
(Example: 780Jones )
Change to a new unique password after logging in
the first time. Usernames and Passwords are case
sensitive and only require certain combination of
letters or numbers if required by your district.
Locating Student Names
• Student names should be listed under their
homeroom teacher’s name.
• If you do not see your class list, click “Clear All” and
“Search” (in that order) at the top of the page. The
full list of student names should appear.
• Click on a student’s name to enter information for a
Tier.
3
Making a Tier I / PEP Referral – Tier I a
Entering Student Information for a Tier I/PEP Referral
Click on student’s name from teacher’s class list to
access the Student Information screen. Then:
1. Click on Forms Tab
2. Click on “Tier Ia: Add Tier I Intervention/PEP Plan”
1
2
Completing Tier 1a/PEP Form- General Information
1. Date: Enter date Tier I/PEP form is completed.
8
2. Tier I Start Date: Date interventions are to begin.
3. Date of Review Meeting: Required entry. Date plan
will be reviewed to determine progress of interventions.
4. Type of Parent Participation/Parent Contact Date: Enter
type of parent participation from drop down menu, and
date parent was contacted.
5. Additional comments: Reason for referral, evidence of
difficulties from student progress data, general concerns.
6. Parent Comments: Parent comments/response to
intervention efforts, teacher concerns.
7. Save.
7
1
2
3
4
5
6
8. Click on the Area of Concern for the referral.
4
TIER 1: Adding Tier I Interventions for an Area of Concern (AOC)
1. Go to the Intervention section on the page.
Click on Add Intervention
You will see the page below. Go to “Intervention
Details.”
2. Intervention Used: Select arrow by “Intervention
Used” for drop down menu of interventions
addressing the selected AOC.
If you do not see a desired intervention, you can
type in your own preference.
Add intervention details:
a. Start Date: When interventions will begin;
b. End Date: when they will be reviewed ;
c. Where they will take place;
d. When they will occur.
3. Save.
1
2
3
4
a
2
b
c
d
4. Go Back . If needed, you can click “go back” to add
another Area of Concern and additional
interventions following the steps listed in items 1-3
above.
5
TIER Ib: Review of Tier Ia Interventions/Decisions
Use the Tier 1b Review to determine progress of
interventions from Tier Ia after a selected number of
weeks of intervention and to indicate a decision to
“Move to Tier II.”
Directions: Under teacher class list, click on the
student’s name to bring up forms completed
previously.
1. Go to Forms
2. Click Add Tier 1 Review. You will see the page below.
- Interventions selected at the first PEP/Tier I meeting
will be visible on the Ib review form.
3. Use the drop down menu to select the following
based on teacher data:
- Effectiveness of each intervention attempted.
- Modifications to be made to the intervention
4. Decision box: Use to note if the intervention will be
continued, discontinued, modified, or if the student
will be moved to Tier II. IMPORTANT to REMEMBER: No
changes can be made to Tier I forms once “Move
to Tier II” is selected in the Decision box.
- Include the date of the next meeting if applicable.
- File copies of data to support the decision made in
the student’s RTI folder. Click print to view form.
1
2
3
4
6
TIER IIa
Tier IIa: Use to review Tier I interventions and
develop additional interventions between teacher,
parent, and other support staff within the school.
- Click on student name.
- Click on Add Intervention plan (red text at arrow).
Completing Tier IIa Details
1. Strengths: Enter samples of student’s strengths
2. Problem Definition: Describe in specific,
observable terms the concern(s) for which
interventions are being developed.
3. Baseline Data: Using assessments/data already in
place in general education classes, provide
baseline information documenting the focus of
concern(s). (Examples: Benchmark testing,
Read 3D, Dibels )
4. Goal: Enter how you want the student to
perform as a result of successful intervention.
You can include what the student should be
doing based on class performance, or norms
for the targeted skill.
6
1
2
5. Notes: Include brief meeting notes.
6. Save. Then click on the Accommodation/
Intervention Plan Description tab to add Tier II
Interventions.
3
4
5
7
TIER IIa: Adding Tier II Interventions (Accommodations/Intervention Tab)
1
1. Add Interventions for Tier II using the
Accommodations/Interventions tab after
Intervention Details are completed.
2. You will see this page. Click on “Add
Intervention” to add an intervention for
each area of concern.
3. Add intervention details.
2
4
3
4. Save. Go back to forms.
8
TIER IIb: Review of IIa Interventions/Decisions
Use Tier IIb review to review progress of Tier
IIa interventions and to determine next steps,
including a decision to move to Tier III.
1. Date: Date of meeting.
2. Data/Results following Intervention: Include
progress monitoring data to determine
effectiveness of interventions tried at Tier II.
3. Evaluation of Intervention Effectiveness: use
drop down menu to select based on data
results in item 2
4. Modifications to Intervention: Changes
made to interventions in terms of
frequency, duration, continuing or
discontinuing interventions.
5. Decision: Use drop down menu to click on
whether to continue or discontinue Tier II,
Move back to Tier 1, or Move to Tier III.
Remember a decision to move to Tier III will
prevent changes to all information at Tier II.
6. Add meeting notes as needed.
7. Add a date for next meeting if applicable.
1
2
7
3
5
4
6
9
TIER IIIa: Performance Summary/Assessment Plan Development
1.
Click on each tab (Instruction, Curriculum,
Environmental Factors, Learner) to enter
information as relevant to the student. All
areas do not have to be entered if not
relevant.
1
2.
Form Date must be entered.
3.
Review Date: Enter date when Tier III plan will
be reviewed.
4.
2
3
Area targeted for Instruction/Intervention:
Click on the arrow for a drop down list of
areas of concern. Select one to target in the
Performance/Summary report.
4
5
5.
Save/Print to view form.
10
TIER IIIa: Completing Instruction, Curriculum, Environmental Factors, Learner Tabs
1. Enter Form Date.
2. Select Area of Concern. Areas of concern are
addressed individually from the drop down menu.
For each area of concern selected, follow the
sequence below:
3. Click on each tab, beginning with Instruction Tab
4. General Concerns: Enter general concerns for the AOC
5. Use the “considerations” at the top of the page as a
guide to address factors that may be impacting on
the student’s problems.
6. Assessment Plan: Enter information on how
concerns will be assessed in the assessment plan
(examples: observations, progress monitoring data,
review of records, interviews with teacher, parent,
social history , vision/hearing/speech screenings)
7. Problem Analysis: Enter ideas for why the problem
may be occurring based on information from general
concerns.
8. Add individual who will be responsible for each part
of the assessment plan.
9. Save. Click Print to view or print completed form.
1
2
3
5
4
6
7
8
9
11
TIER IIIb: Analysis of Assessment Plan
1. Click on the skill under “target area.” You will be taken to
a new page. Complete this page for each Area of
Concern as follows:
A. Student’s Current Performance – baseline based on a
probe before Tier III intervention.
B. Desired performance – What the student should be
doing on the probe measure according to peer
performance/grade norms.
C. Discrepancy – The ezRTI program designates the
difference in current performance and desired
performance. This discrepancy is used as a guide for
monitoring progress through the intervention period.
D. Goal – Use drop down menu to designate goal setting
method.
E. Problem Hypothesis – Example: Difficulties with
reading fluency are impacting reading comprehension.
F. Goal Prediction – Example: With successful
intervention discrepancy will be reduced by ____ (may
add criteria).
G. Add any notes.
H. Save and print if desired.
1
A
B
C
D
E
F
G
H
12
TIER IIIc: Entering Tier III Interventions
IIIc
IIIb
IIId
After completing Form IIIb, click on the tab for
Form IIIc at the top of the page. You will be
taken to Form IIIc which is where you enter
Interventions for Tier III. Complete IIIc by
entering interventions for each Area of
Concern.
Completing Form IIIc- Interventions at Tier III:
1. Tier III Review Date: Enter date of meeting
2. Parent Information: Enter information
regarding parent participation.
3. Add Intervention Plan: Mid page- Under
Procedure, click “Add Intervention Plan”.
This will be entered in the program as
interventions for Tier III. You will see the
following page:
1
2
3
13
TIER IIIc: Intervention Plan Description
1.
Procedure: Enter Tier III intervention to be used.
2.
Arrangement: Describe how the intervention will be
implemented Include how often intervention will be
done per week, and whether in an individual or small
group setting (method).
3.
Save. Then go back.
4.
You will see the intervention entered under the Tier IIIc
form. Additional information is added as follows:
5.
Decision Making Plan: Note how success will be
determined and criteria for when the intervention will
be changed. (Example: 3 data points below aimline will
indicate change in intervention needed)
1
2
3
4
5
6.
Add any notes
6
7
7.
Save. Form can be printed for parent or file.
14
TIER IIId: Review of Tier III Interventions/Decisions
To review Tier III Interventions, open the student’s
page and click on “Review of Interventions, IIId”.
(See arrow). Form IIId can be used multiple times as
needed to review interventions prior to determining
a final decision regarding moving to Tier IV. The
Decision box on Form IIId is where the decision to
move to Tier IV is indicated.
1. See drop down menu under Decision box for all
options, including moving back to Tier II if needed.
Make any notes. Save. Print.
1
Important Reminder: When a student is moved to Tier
IV in the Decision box, no further modifications can be
made to any of the Tier III forms.
15
Making a Graph
Graphs are generated in the ezRTI program using a combination of interventions, “probes” and data obtained from
probes. All information required to produce a graph is accessed through the Probes/Interventions Tab. Graphs
can be made at any or all tiers as follows:
1. Go to the Student Information page. Click on
the Probes Interventions Tab
2. Click on an Area of Concern.
3. Click on “Add Probe” to select a measure (probe) to
monitor student progress resulting from the
intervention you will select.
1
2
3
16
After clicking on the Probes/Intervention tab, you
will see this page. Complete as follows:
a. Area: Use drop down menu to select target skill
area (word fluency, etc.)
h
b. Probe Used: Select an appropriate probe from
the drop down list.
c. Probe Start Date: Date progress monitoring will
begin using the probe selected.
d. Enter Number of weeks of intervention.
e. Enter minimum rate of improvement(per week)
(Use weekly growth rates or local level norms)
a
c
b
d
ef
g
f
f. If available, enter a Benchmark norm for the
target skill
g. Alternative(ambitious) rate of improvement : Use
a weekly growth rate or local norm to indicate
the maximum rate of improvement expected.
h. Click “Save.” You will see the following page.
17
Adding Baseline Information
1. Enter baseline information in top boxes to the
right.
2. Save.
2
1
You will see a graph based on information you have
entered from baseline and probe descriptions
(See graph next page)
18
Graph Information
1. Yellow line: Grade level benchmark norm
2. Blue Line: Minimum rate of growth (from
weekly growth rate entered previously.)
3. Green line: Maximum/ambitious rate of
expected growth (from the “alternative
growth rate” in probe description)
4. Black data points indicate baseline
information entered.
Save the graph. Then click “Go Back” at the top
of the graph page to return to the
Probes/Interventions page. This is where you
will enter an intervention to progress monitor
with the probe selected.
19
Adding an Intervention
1. From the Probes/Intervention tab, click on
“Add Intervention” for the Area of Concern you
have targeted.
(Notice the selected probe is listed under the
Current Tier Probes section)
The next page shows you how to enter intervention
details.
1
20
Entering Intervention Details
1. Enter information describing the intervention as
was done previously.
2. Be sure to enter Start Date and End Date of the
intervention.
3. Save.
4. Then Go Back to the Probes/Intervention page.
3/4
1
2
Go to the next page.
21
Returning to the Graph
a
From the Probes/Intervention tab:
a. Click on the Probe previously used (under
“Probe”) to return to the graph with the
baseline data entered.
22
Graph with Added Intervention
•
You will return to the previous graph. You will
see a blue/green vertical line corresponding to
the date you entered for the intervention. This
line should be after the baseline data.
•
You can now set a schedule for administering
the probe to measure the progress of the
intervention.
23
Progress Monitoring the Intervention
a.
Click on “Add Result” to enter progress
monitoring results.
Results will be automatically entered in the
graph (See graph next page)
a
24
Progress Monitoring (continued)
•
Progress monitoring data will be indicated on
the graph by red data points that correspond to
the data entered under “Add Results”.
•
If data points fall below the designated line
indicating that an intervention is not effective,
an additional intervention can be added (see
next page).
25
Adding a Second Intervention
1. Save the current graph and data.
1
2
2. Go back to the Probes/Intervention page
26
Adding a Second Intervention (continued)
You will see this page. The probe selected will
be under “Current Tier Probes”(a) at the top of
the page. The previous intervention selected
will be under Current Tier Interventions (b).
a
To add a new intervention, select “Add
Intervention”(c).
c
b
27
Adding Intervention Details for a Second Intervention
You will return to the page to add Intervention Details
Complete as follows:
3
1
1. Select a new intervention.
2. Be sure to enter the intervention “Start Date” and
“End Date” and other information about the new
intervention as was done previously.
2
3. Save. Go Back to the Probes/Intervention page.
28
Returning to Current Graph to Monitor a Second Intervention
1.
2.
You will see this page. Two interventions will
now be under the Current Tier Interventions.
2
To return to the current graph and continue
progress monitoring the new intervention, click
on the previous probe.
1
29
Graph with a Second Intervention
•
You will see the second intervention added to
the graph at the date stated for that
intervention to begin (second vertical
blue/green line).
30
Progress Monitoring a Second Intervention
1. Continue to add progress monitoring
results for the second intervention using
the “Add Result” section
1
31
Progress Monitoring a Second Intervention (continued)
•
Results will be plotted on the red point line to
indicate progress following the second
intervention.
•
This process can be repeated to add additional
interventions and progress monitor using the
same graph during the intervention period.
•
The graph can be printed by clicking on “View”
on the Student Probes Information Page.
32
Appendix
Sample Completed Forms
33
Tier 1a - Printed Sample
34
Tier Ib - Printed Sample
35
Tier IIa - Printed Sample
36
Tier IIb - Printed Sample
37
Tier IIIa - Printed Sample
38
Tier IIIb: Analysis of Assessment Plan - Printed Sample
24
12
12
Student will average gain of 2 new letter sounds per week/6 wks/goal of 24 sounds.
39
Tier IIIc - Printed Sample
40
Tier IIId - Printed Sample
41