the marketing kit

The 2nd Annual Brewfest at
the Barn!
Presented by the Rotary
Club of Hendersonville Sumner County’s one and
only craft beer festival!
• Over 40 craft and specialty Beers! • Expecting well over 2,000 in attendance • Food Trucks & Vendors • Games: Beer Pong & Corn Hole! • Live music all day, featuring local favorite band AC Drive! NEW TO THE EVENT:
BRING YOUR PET!
$5 per pet with all Pet
Proceeds donated to the
Humane Society of Sumner
County
(must be non-aggressive, leashed & have
updated shots, must clean-up after your pet!)
2310 Gallatin Pike, Gallatin 37066
(just between Hendersonville & Gallatin)
Ticket Information:
Ø $35 advance by 9/16/15
Ø $45 at the gate
Ø $15 Designated Driver
Purchase at:
www.brewfestatthebarn.com
* Cash or Credit Only*
Rain or Shine – no refunds Presenting Sponsor:
A fun day for all!
Please drink responsibly! Do NOT drive
while intoxicated. Bring a Designated Driver
(specially priced tickets are available for this
purpose)
Bring your lawn chair * No outside food or beverage * No weapons * No illegal substances * No backpacks/large bags permitted inside gate * No canopies, tents (with stakes) or umbrellas * We reserve the right to request any person or pet leave the Premises Where Does the
Money Go?
Brewfest at the Barn is an event
presented by the Rotary Club of
Hendersonville. Money raised benefits
programs within our community.
The Rotary Club of Hendersonville supports a variety of
charitable and educational programs throughout the
Hendersonville and Sumner County community. To name a few,
our local focus includes our monthly elementary student-awards
or teacher-recognition programs or providing multiple
scholarships to well-deserving high school seniors to colleges
and universities of their choice. Further, we provide mentoring
services for at-risk students, a weekend backpack program, or
Interact Club support at local high schools.
Our county-wide focus provides support to programs such
as youth exchange, youth leadership awards, a community
outreach program for our schools and providing dictionaries to
every third grade student in the county.
In addition to the many youth programs we support, we
also support meals for the shut-ins, Veteran programs, medical
programs for the working uninsured, shelter for disaster-stricken
areas (locally & abroad), hunger aid (abroad), a medical mission
and so much more.
Expert
Brewmeister:
$2,500
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Display company’s banner at event **
12 tickets to event
Logo on tickets
Logo boldly displayed on all marketing materials
Recognized as sponsor on all electronic promotions
Name prominently mentioned on all media spots
Logo listed on Sponsor Sign at event
Logo listed on website *
Logo posted on social media
Booth at event
* with link to sponsor’s website
** up to 3’x’8 (if available)
•
Brewmeister:
$1,000
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8 tickets to event
Logo boldly displayed on all marketing materials
Recognized as sponsor on all electronic promotions
Name prominently mentioned on all media spots
Logo listed on Sponsor Sign at event
Logo listed on website *
Logo posted on social media
Booth at event
* with link to sponsor’s website
Assistant
Brewmeister:
$750
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4 tickets to event
Logo boldly displayed on all marketing materials
Recognized as sponsor on all electronic promotions
Name prominently mentioned on all media spots
Logo listed on Sponsor Sign at event
Logo listed on website *
Logo posted on social media
Booth at event
* with link to sponsor’s website
Apprentice
Brewmeister:
$500
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2 tickets to event
Name displayed on all marketing materials
Recognized as sponsor on all electronic promotions
Name prominently mentioned on all media spots
Name listed on sponsor sign at event
Name listed on website *
Name posted on social media
Booth at event
* with link to sponsor’s website
Beginner
Brewmeister:
$250
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Name listed on all marketing materials
Name listed on all electronic promotions
Name listed on Sponsor Sign at event
Name listed on website *
Name posted on social media
* with link to sponsor’s website
Sponsorship
Form
Name:________________________ Company: ___________________________________
Address: _______________________________________ City:______________________
State:______ Zip __________ Cell: __________________
Email: __________________________________________________________________
Web: http://www.__________________________________________________________
Sponsorship Level: (check one)
□ Expert □ Brewmeister □ Assistant □ Apprentice □ Beginner
Signature: _______________________________________________Date: _____________
Send application and make checks payable to:
Hendersonville Rotary Foundation, PO Box 2703 | Hendersonville, TN 37077-2703
When mailing application, please denote SPONSORSHIP FORM/PAYMENT on outside of envelope
The Hendersonville Rotary Foundation is a 501(c)(3) charity and a portion of your check or
donation may be tax-deductible. We recommend you check with your tax preparer or other
qualified expert.
Or to pay by credit card: ____ VISA ____ MC ____ AMEX
Card Number_______________________________________________________
Exp date__________
Code______________
To ensure we are alerted to your desire for sponsorship and for more information,
please contact Julie White at juliewhite63@att.net or 615-448-5730
Vendor Contract, Conditions/Rules
& Regulations
Rain or shine event. Non-refundable Fee, unless event is
cancelled/postponed for unforeseen circumstances Business _____________________________________________ Contact: _________________________________
Address __________________________________________________ City:________________________________
State _________
Zip ______________
Cell: _____________________________________________________
Email: __________________________________Web: http://www._______________________________________
Goods/Services: ________________________________________________________________________________
□ $50 booth fee (10x10)
□ $75 booth fee (10x20)
□ $25 electric fee
Make check payable as listed below or to pay by credit card: ____ VISA ____ MC ____ AMEX
Card Number________________________________________________ Exp date________ Code______
I authorize my card to be charged the amount checked above
Signature: _______________________________________________Date: ___________________
Send application and make checks payable to:
Hendersonville Rotary Foundation, PO Box 2703 | Hendersonville, TN 37077-2703
To ensure we are alerted to your desire for vendor space and for more information, please contact Julie White
at juliewhite63@att.net or 615-448-5730
The Hendersonville Rotary Foundation is a 501(c)(3) charity and a portion of your check donation may be taxdeductible. We recommend that you check with your tax preparer or other qualified expert.
NEW TO THE EVENT: BRING YOUR PET!
$5 per pet with all Pet Proceeds donated to the Humane Society of Sumner County
(must be non-aggressive, leashed & have updated shots, must clean-up after your pet!)
When mailing application, please denote VENDOR CONTRACT on outside of envelope
Continued
Business _____________________________________________ Contact: _________________________________
1. Brewfest at the Barn (hereinafter called “BF”) is RAIN OR SHINE. Fee is NON-REFUNDABLE. Should
unforeseen circumstances occur for event, Fee will be refunded;
2. Booth assignment will be made on a first-come, first-served basis. Only receipt of required fee constitutes payment
and booth assignment;
3. Booth space is open to retail and/or service provider vendors. BF reserves the right to determine eligibility of
vendor for inclusion in event and vendor is responsible for their own sales tax collection;
4. Fee is for SPACE ONLY. Additional $25 for electricity (unless you bring your own). You are responsible for
supplying tents, tables, chairs, power cords – anything that makes YOUR booth work;
5. Set up begins at 8 am and must be completed no later than 9 am, no exceptions due to layout. Any vendor who has
not yet arrived and set up prior to 9 am acknowledges that BF reserves the right to deny entrance and may assign
booth to another vendor, or make such other use of the space as deemed necessary or appropriate, with no refund
eligible to you; hours are subject to change by the Sumner County Convention and Visitors Bureau (hereinafter
called “SCCVB”); and you are not permitted to sublet booth without expressed written consent of BF;
6. All vendors’ vehicles must be removed from vendor area by 9 am. This area must be free of all vehicles to
ensure patron safety. Vendors will park according to directions given by BF parking staff;
7. Vendors will only use space assigned them by BF and will not enter event area without checking in first;
8. Event hours are as follows: Saturday, September 19, 2015 – 10:00 am – 6:00 pm;
9. Fee is for vendor space ONLY and for ADULTS ONLY (NO ONE UNDER 21 ALLOWED) and DOES NOT
INCLUDE TICKET FOR BEER SAMPLINGS. Should you decide to sample beer, you will be permitted to
purchase ticket at the advance price;
10. It is especially noted that: NO VENDOR (other than Food Trucks) is permitted to sell, trade, sample or give away
any food or drink item whatsoever – NO EXCEPTIONS;
11. Booth shall be kept intact until closing of event, at 6:00 pm. It is also specifically noted that all booths must be
dismantled and items removed by 10:00 pm on day of event, unless otherwise approved by BF and SCCVB;
12. It is specifically declared that all vendors will confine their activities to conform to specifications set by SCCVB
rules and regulations, and vendors shall abide by the general agreements between BF and SCCVB, and also for
specifications for booth space and the directions of both the Gallatin Police Department, Sumner County Sheriff’s
Department and Fire Marshall’s office for booths within the premises;
13. Vendor agrees to protect, save and hold The Rotary Club of Hendersonville, it’s Foundation and the Sumner
County Convention and Visitors Bureau and all members and officers thereof (collectively called “Indemnities”)
forever harmless for any damages or charges imposed for violation of any law or ordinance, whether occasioned
by the negligence of the vendor or those holding under the vendor, and save, and hold harmless the Indemnities
against and from any and all losses, costs, damage, from or out of by reason of said vendor’s occupancy and use of
the premises, or any part thereof. It is recommended that vendors take precautionary measures such as securing
easily transportable articles of value and their removal to a place of safekeeping before, during and after event
hours or while the booth is not manned. It is further agreed that all material brought by the vendor is the
responsibility of the vendor and the Indemnities disclaim all responsibility for these articles. The parties hereto
acknowledge that the foregoing disclaimer has been negotiated between the parties and is reflected in the charges
applicable to this Agreement;
14. Smoking is permitted in DESIGNATED AREAS ONLY!
15. No weapons or illegal substances allowed;
16. It is specifically noted that pets must be leashed, have updated shots and be non-aggressive. BF reserves the right
to request any person or pet leave the Premises.
Signature: _______________________________________________Date: ___________________