Request for Proposal

Transcription

Request for Proposal
COUNTY OF ORANGE
Department of Information Services
HIGH SPEED
COUNTY NETWORK
Request for Proposal
TABLE OF CONTENTS
Section
Page
1.0
Introduction
3
2.0
Design Goals
3
3.0
Network Features
3
4.0
Terms of Bid
4
5.0
Design Requirements
4
6.0
Network Speeds
7
7.0
Pricing
7
8.0
Service Level and Performance Monitoring
8
9.0
Communications Addendum’s
9.1 Glossary of Terms
9.2 Communications Site Information
9
10
10.0 Schedule of Events
11
11.0 Receipt of Proposals
11
12.0 Proposal Response
12
13.0 Contract Terms and Conditions
13
14.0 Indemnification
13
15.0 Inquiries and Questions
14
16.0 Modification and Withdrawal of Proposals
14
17.0 Insurance and Security Requirements
14
18.0 Performance Bond
15
18.0 Cash Discounts
15
19.0 Non-Collusive Certificate
15
Appendix
A-1
A-2
A-3
A-4
A-5
Notification of Intent to Bid Form
Non-Collusive Bidding Certifications
Orange County Standard Vendor Contract
County Cisco Equipment List
Glossary of Terms Diagrams
-2-
16
17
18-24
25
26
1.0 Introduction
1.1
The purpose of this document is to outline proposed requirements for a highspeed network for Orange County government
1.2
Proposed high-speed network must be compatible with current County
equipment and comply with open industry standards (see Appendix A-4)
2.0 Design Goals
The County high speed network:
2.1
Must be cost effective
2.2
Must be very reliable with redundancy, diversity and fault tolerance for identified
sites (Refer Communications Site Information, page 10)
2.3
Technology must be flexible to meet future needs, including scalable bandwidth
2.4
Will have viable solution for growth
2.5
Provide high-speed connection to current County ISP (Warwick Valley
Telephone)
2.6
Describe any suitable alternative Internet service now available through your
network
2.7
Facilitate ease of additions, changes and deletions of locations
2.8
Information Services, 75 Webster Ave, Goshen will be the primary point of
connectivity
3.0 Network Features
The high speed Wide Area Network (WAN) will incorporate the following design criteria:
3.1
Redundancy and diversity will be incorporated into network as required (Refer
Communications Site Information, page 10)
3.2
Fault tolerance will be incorporated into vendors equipment at locations
identified (Refer Communications Site Information, page 10)
3.3
Wide area equipment must connect to County equipment using 10 or 100Mbps,
Ethernet and Half or Full Duplex network technologies as specified
3.4
Network must be scalable in the future to 400Mbps or higher to accommodate
new technologies
3.5
Minimum bandwidth required will be specified for each site
-3-
3.6
Vendors to specify equipment and their manufacturers that they will be using for
new network
3.7
County has standardized on CISCO communications equipment (see Appendix
A-4)
4.0 Terms of Bid
4.1
The bid consists of one contract for five-years with five-year renewal option
4.2
This five-year renewal option may be renegotiated during the first five-year
period upon agreement of both parties
4.3
The successful bidder agrees to maintain pricing as quoted for both the first five
years and renewal portion of the contract
4.4
Vendors should propose a methodology for pricing and provisioning adds and
changes including major ones broken down year by year of the contract, both
first 5 years and renewal option
4.5
Not all adds and changes are major thus vendors in the methodology will define
their designation and usage of major
5.0 Design Requirements
5.1
Vendors to describe their backbone and related technologies including equipment
and manufacturers
5.2
Vendor to describe any value added services that can or will in the future be
provided through their networks such as DNS services, gateways to local or long
distance dial tone, etc.
5.3
Vendor will use Orange County’s definition of Core/Redundancy, Diversity and
Fault Tolerance (see 9.0 Communication Addendum, page 9 & Appendix A-5
Glossary of Terms Diagrams, page 26)
5.4
Vendor to describe how they will provide adequate protection of County data e.g.
in shared media environment
5.5
Vendor is required to describe in detail service level support for each system
operation based site designations (Refer Communications Site Information, page
10)
5.6
Bandwidth into Webster Ave must be balanced, broken into several nodes, not to
exceed 100Mbps per node
5.7
Vendors to respond with the level of reliability based on type of circuit
5.8
If vendor is not submitting changes to a specific site(s), vendor will clearly
outline advantages /or impacts to their proposed network
-4-
5.9
Priorities within Implementation Phases will be by mutual agreement between
vendor and county
5.10
Vendors can submit an equivalent implementation phased approach mixing
locations from different phases upon approval by County
5.11
Vendors will provide on their devices, an RJ45 Ethernet connection to interface
with Information Services devices at a specified speed of 10 or 100Mbps
supporting Half or Full Duplex Network Technologies
5.12
Vendors to install their communications equipment in the specific site’s location
as specified by Information Services
5.13
Minimum bandwidths are required but scalable is preferable, vendors to
recommend best solution
5.14
Dry cable pairs with DSL or ADSL used by County are suitable; vendors can
propose better options
5.15
Vendors should not plan on replacing County owned fiber
5.16
Installed fiber not owned by County will be replaced by preferred vendor’s fiber
5.17
Residential Health Care and Parks Ski Lodge, Maintenance Shed / Golf Course
Maintenance can be considered optional contiguous parts of the new network
5.18
County will consider any network topology that meets bandwidth requirements
5.19
County is seeking pricing only for vendor running dark fiber point to point
between Information Services 75 Webster Ave and following sites
Site
1887 Building
Department of Public Works
Environmental Facilities and Services
Mental Health Department
Matthews Street
Location
124 Main Street, Goshen
2455 State Route 17M, Goshen
2455 State Route 17M, Goshen
30 Harriman Drive, Goshen
30 Matthews Street, Goshen
Fiber to be terminated at patch panels using SC Connectors
Vendor can recommend an aggregate strategy and price accordingly
5.20
County is seeking pricing only for vendor running dark fiber point to point
between following sites:
Site
Department of Social Services
11 Quarry Road, Goshen
Site
Residential Health Care
19 Quarry Road, Goshen
Fiber to be terminated at patch panels using SC Connectors
-5-
5.21
Implementation Phases
Implementation Phase I
Site
Location
Information Services
75 Webster Avenue, Goshen
1887 Building
124 Main Street, Goshen
Mental Health Department
30 Harriman Drive, Goshen
Department of Public Works
Environmental Facilities and Services
2455 State Route 17M, Goshen
2455 State Route 17M, Goshen
Department of Social Services
11 Quarry Road, Goshen
White House, Department of Social Services
11 Quarry Road, Goshen
If Residential Health Care is not connected to DSS, DSS bandwidth minimum need is 5Mbps
If Residential Health Care is connected to DSS, DSS bandwidth minimum need is 10Mbps
Currently White House at DSS is connected to this DSS site
Residential Health Care
19 Quarry Road, Goshen
Residential Health Care, currently site is connected to Dept of Social Services Quarry Rd
Jail / Sheriff
110 Wells Farm Drive, Goshen
Warwick Valley Telephone Co.
And any Suitable Alternative
47 Main Street, Warwick
Fulton Plaza
33 Fulton Street, Middletown
Newburgh Armory
141 Broadway, Newburgh
Implementation Phase II
Site
Emergency Communications
Location
14 High Street, Chester
Community Development
223 Main Street, Goshen
Consumer Affairs
99 Main Street, Goshen
Government Center
255 Main Street, Goshen
Backup to County owned fiber from Information Services Webster Avenue
Water Authority
15 Matthews Street, Goshen
Matthews Street
30 Matthews Street, Goshen
Records Management
23 Hatfield Lane, Goshen
Includes Department of Social Services in Hatfield Lane
Sewer District Number 1
72 River Road, Harriman
Airport
500 Dunn Road, Montgomery
Ski Lodge, Parks
Maintenance Shed, Parks
Golf Course Maintenance, Parks
Administration, Parks
211
211
211
211
Employment and Training Administration
3 Washington Square Center, Newburgh
-6-
State
State
State
State
Route
Route
Route
Route
416,
416,
416,
416,
Hamptonburgh
Hamptonburgh
Hamptonburgh
Hamptonburgh
Fire Training Center
9 Training Center Lane, New Hampton
Potential to connect Transfer Station, EF&S at 21 Training Center Lane to Fire Training Center
Port Jervis Facility
146/150 Pike Street, Port Jervis
Employment & Training Administration
123 Pike Street, Port Jervis
Nursing, Health Department
168 East Main Street, Port Jervis
Transfer Stations
Environmental Facilities and Services
Environmental Facilities and Services
Environmental Facilities and Services
21 Training Center Lane, New Hampton
9 Orr Avenue West, Newburgh
86 Tow Path, Deer Park, Port Jervis
Health Department, Community Health Outreach,
72 Broadway, Newburgh
Note: The above Health Department location could move within the area.
Note: Refer to Communications Site Information, Section 9.2, page 10 for further site information
6.0 Network Speeds
The network speed for each connection will be indicated at the time the network is authorized
by Information Services
6.1
Network must be designed to be scalable to 400Mbps and above in the future
with optional speeds available in 5Mbps increments
6.2
Vendors can propose alternatives to the 5Mbps increments with justification
7.0 Pricing
7.1
Migration path pricing to a higher bandwidth guaranteed for life of contract for
both first five years and five-year renewable
7.2
There will be two pricing proposals one for the five years and second one for the
renewal period
7.3
All pricing is required to be categorized by bid sites and modifications (adds,
changes / deletes)
7.4
For adds and changes, vendors must state pricing will be guaranteed in both the
first five years and negotiable five year renewal portion of contract
7.5
Pricing includes vendors connecting their devices to our devices via 10 or
100Mbps with RJ45 Ethernet connection
7.6
Pricing shall be for bandwidth to the specific location
7.7
In addition vendors must supply a uniform pricing schedule for incremental
changes in bandwidth, in 5Mbps increments
7.8
Vendors are not restricted to the 5Mbps increments and can provide an
alternative pricing structure
7.9
Information Services reserves the right to not install a network connection to a
specific site as part of the contract process
7.10
Define cost per connection node at a specific bid location to the network
-7-
7.11
Vendors have the option of not pricing specific sites if not proposing changes,
but must state so and have explanation in reply to Design Requirements 5.0
7.12
Vendors should supply estimated cost to add future connections to the Wide Area
Network, if costs not supplied need explanation
7.12.1 Cost to change the location of a specific connection in a site
7.12.2 Cost to delete a network node at a specific location
8.0 Service Level and Performance Monitoring
8.1
Vendor must supply a written copy of its Service Level Agreement, including all
guarantees of service, time to restore service, guaranteed data rates, delay,
reliability, penalties for extended outages, the management protocol used, and
definitions and/or explanations of all terms and conditions.
8.2
Vendor will describe their procedures for notification and working with
customers for planned maintenance / upgrades and it is preferred not to have such
events on weekdays
8.3
Maintenance coverage will be described in detail, including single point of
contact, for 24/7 and any other variations or schedules both for onsite and vendor
network desk coverage
8.4
Vendor to describe problem reporting system and processes
8.5
Vendor will state its policy and procedures for problem escalation
8.6
Vendor to describe Fail over Recovery, if failure what is recovery time
8.7
Vendor to describe their redundant power supply strategy and policy
8.8
Down time response time for:
- Jail and Webster Avenue, is 24 hours 7 days per week
- All other locations peak hours (7 AM – 7PM Monday – Friday) and off peak
hours (7PM - 7AM Monday – Friday, Saturday, Sunday, Holidays) to be
described
8.9
Vendors to state their policy and procedures to restore network services for both
major and minor failures from time of notification
8.10
Describe vendor penalties including monetary rebates for fix not completed
within time period
8.11
Vendor must describe its performance monitoring / alarm systems and the type of
fault tolerance it uses
8.12
Vendor will describe in detail reports to be supplied for but not limited to usage /
network analysis including exception reports, outages, collision analysis, traffic
patterns and data received / transmitted will be described
-8-
8.13
Vendors should specify the monitoring capability for equipment installed and
bandwidth utilization per site
8.14
Vendor monitoring to include trouble detection and problem resolution
8.15
Vendors will describe their communications operations center and functions
provided, including network management
8.16
County seeks low cost option for real time viewing of vendors proposed network,
vendors to describe cost and viewing options
8.17
County owned fiber would not be part of the vendors monitoring
9.0 Communications Addendum’s
9.1
9.2
Glossary of Terms (please see diagrams Appendix A-5)
Term
Definition
Core/Redundancy
If the Sonet Ring or whatever ring/ topology is broken
then the data will travel in the opposite direction to the
site location
Diversity
Two physical lines and two different entry points into
the same site location
Fault Tolerance
The communication equipment inside a site location
has duplicate power supplies, cards, whatever that will
takeover automatically in case of a failure and/or a
networks ability to overcome electrical or electronic
problems and faults automatically
Communications Site Information
See following page
-9-
9.2 Communications Site Information
From
Dept
From
Address
From
City
To
Dept
To
Address
To
City
Comm
Vendor
OCIS
OCIS
OCIS
OCIS
OCIS
OCIS
OCIS
OCIS
OCIS
OCIS
OCIS
Admin Park
Admin Park
Admin Park
Admin Park
OCIS
OCIS
DSS
DSS
OCIS
OCIS
OCIS
OCIS
Employ Train
OCIS
OCIS
OCIS
OCIS
OCIS
OCIS
OCIS
Comm Hlth
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
211 St Route 416
211 St Route 416
211 St Route 416
211 St Route 416
75 Webster Ave
75 Webster Ave
11 Quarry Rd
11 Quarry Rd
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
3 Washington Ctr
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
75 Webster Ave
72 Broadway
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Hamptonb
Hamptonb
Hamptonb
Hamptonb
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Newburgh
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Newburgh
OCIS
Emerg Com
Comm Devl
All Depts
Cons Affairs
Gov't Center
Water Auth
All Depts
Mental Hlth
Recs Mgmt
DPW
Sewer Dist
Airport
Ski Lodge
Maint Shed
GolfC Maint
Admin Park
DSS
RHC
WhteH DSS
Jail Sheriff
War Internet
Fulton Plaz
Armory
Armory
Fire Training
All Depts
Emp Train
Nursing Hlth
Transfer Stat
Transfer Stat
Transfer Stat
Armory
75 Webster Ave
14 High St
223 MAIN St
"1887" - 124 Main St
99 Main St
255 Main St
15 Matthews St
30 Matthews St
30 Harriman Drive
23 Hatfield Lane
2455 St Route 17M
72 River Rd
500 Dunn Road
211 St Route 416
211 St Route 416
211 St Route 416
211 St Route 416
11 Quarry Rd
19 Quarry Rd
11 Quarry Rd
110 Wells Farm Driv
47 Main St
33 Fulton St
141 Broadway
141 Broadway
9 Training Ctr Lane
146 / 150 Pike St
123 Pike St
168 East Main St
21 Training Ctr Lane
9 Orr Ave West
86 Tow Path Rd
141 Broadway
Goshen
Chester
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Goshen
Harriman
Montgom
Hamptonb
Hamptonb
Hamptonb
Hamptonb
Goshen
Goshen
Goshen
Goshen
Warwick
Midletown
Newburgh
Newburgh
New Hamp
Port Jervis
Port Jervis
Port Jervis
New Hamp
Newburgh
Deer Pk,PJ
Newburgh
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Frontier
Front War
HVDN
HVDN
Verizon
Frontier
Front Citz
Front Citz
Frontier
Unknown
Unknown
Unknown
Verizon
Site Designations Codes
C/R = Core/Redundancy
D = Diversity
F = Fault Tolerance
N = No
10
Current Bandwidth
Site
Type
Circuits
Designations Bandwidth
Circuit Up/Down Phase C/R D
F Min Needs
T1
ADSL
DSL
ADSL
DSL
DSL
DSL
DSL
DSL
T1
Dial Up
DSL
DSL
DSL
DSL
Fiber
Fiber
DSL
ADSL
Fiber
T1
Fiber
Fiber
DSL
Dial Up
T1
Dial Up
Dial Up
Unknow
Unknow
Unknow
DSL
1.5mbps
200/700k
2.3mbps
200/700k
NIS
1.55mbps
1.5mbps
2.3mbps
1.04mbps
1.5mbps
240k
400k
528k
NIS
100mbps
100mbps
2.3mbps
200/700k
100mbps
1.5mbps
5mbps
5mbps
2.3mbps
1.5mbps
Unknown
Unknown
Unknown
unknown
1
2
2
1
2
2
2
2
1
2
1
2
2
2
2
2
2
1
1
2
1
1
1
1
2
2
2
2
2
2
2
2
2
C/R
N
N
C/R
N
N
N
C/R
C/R
N
C/R
N
N
N
N
N
N
C/R
C/R
N
C/R
C/R
C/R
C/R
N
N
C/R
N
N
N
N
N
N
D
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
F
N
N
F
N
N
N
F
F
N
F
N
N
N
N
N
N
F
F
N
F
F
F
F
N
N
F
N
N
N
N
N
N
Focal Point
1.5Mbps
512k
5Mbps
512k
1.5Mbps
1.5Mbps
5Mbps
5Mbps
1.5Mbps
5Mbps
56k
512k
512k
512k
512k
768k
5or10Mbps
5Mbps
512k
5Mbps
5Mbps
5Mbps
5Mbps
1.5Mbps
512k
1.5Mbps
56k
512k
56 - 512k
56 - 512k
56 - 512k
512k-768k
10.0
Schedule of Events
TENTATIVE AND SUBJECT TO CHANGE
Event
Date
Release of RFP – on or after
07/18/01
Deadline for Inquiries and Questions By Vendors
07/30/01
Information Services to Respond to Vendor Questions By
08/13/01
Deadline of Vendor Notification of Intent to Bid
08/20/01
Proposals Due
08/27/01
Evaluation of Proposals
11/05/01
Vendor Selection – after
11/12/01
Develop Implementation Plan – on or after
12/19/01
11.0 Receipt of Proposals
11.1
Vendors considering submitting proposal must complete lower portion of Intent
to Bid Form (Appendix A-1, Intent to Bid Form) via registered mail or hand
delivered by 08/20/01 3:00 P.M. to :
Frank Eppinger
Information Services
Orange County Government
75 Webster Ave
Goshen New York 10924
Phone 845-291-2310
Fax 845-291-2998
11.2
Eight (8) original copies and a copy on CD (in PDF format) of the vendor’s
proposal must be received no later than 3:00 PM 08/27/01 at the following
address:
Frank Eppinger
Information Services
Orange County Government
75 Webster Ave
Goshen New York 10924
and shall be clearly marked Proposals for High Speed County Network
11.3
The proposal submitted by the individual vendor(s) is the document upon which
Information Services will make its initial judgment regarding the vendor's
qualifications, understanding of the County's Request For Proposal and ability to
complete services under the contract.
-11-
11.4
Those submitting proposals do so entirely at their expense. There is no expressed
or implied obligation by the County to reimburse any firm or individual for any
costs incurred in preparing or submitting proposals, preparing or submitting
additional information requested by the County, or for participating in any
selection interviews.
11.5
Submission of any proposal indicates acceptance of the conditions contained in
this RFP unless clearly and specifically noted otherwise in the proposal.
11.6
The County reserves the right to reject any and all proposals submitted in
response to this RFP.
11.7
Orange County reserves the right to reject any and all proposals in whole or in
part, to waive any and all informalities and to disregard all non-conforming, nonresponsive, or conditional proposals.
11.8
The proposal of the selected vendor must and will become public information
12.0 Proposal Response
12.1
Proposals should be prepared as simply as possible and provide a straightforward concise description of the vendor’s capabilities to satisfy the
requirements of the RFP
12.2
Indicate the complete name of firm or person(s) submitting proposal, primary and
secondary contact persons, telephone numbers (including area codes), e-mail
addresses, fax telephone numbers, address of contacts, main office address
12.3
All parts, figures and tables should be numbered and clearly labeled
12.4
Include any additional information, data, prints, or literature deemed pertinent to
the understanding and evaluation of the proposal
12.5
Vendor may include in their proposal items not specified in this RFP, which they
would consider pertinent. All such items shall be listed separate from the
proposal and the cost thereof shall be separate and itemized.
12.6
Vendors may provide any additional information that they feel would distinguish
their firm in its service to the County
12.7
The very first part of the proposal is the executive summary
This part of the response should be limited to a brief narrative (two pages)
highlighting the vendor’s proposal
Executive summary should not contain cost quotations
12.8
List of client references that may be contacted regarding vendors performance in
providing network services
Information shall include at the minimum :
- Company Name
- Contact name / Title
- Address, city, state, zipcode and Telephone number
- Service provided
-12-
12.9
Vendors must provide the following information about their company:
- How long company has been in business
- A brief description of the company
- Company size and organization
- The most recent audited financial statement eg. Annual sales, profitability, etc
The County at its option may require a vendor to provide additional
documentation to support and / or clarify requested information
13.0 Contract Terms and Conditions
13.1
The selected Vendor will be required to execute a contract with the County of
Orange in substantial compliance and conformance with the RFP and the
attached standard Orange County Vendor Contract (see appendix A-3).
13.2
Proposals shall remain valid until the execution of a Contract by Orange County.
13.3
The selection of a Vendor will not be based solely on a monetary evaluation of
the vendors understanding of the work required and approach to this project
13.4
The Vendor's response to the "RFP" will become part of the Standard Contract.
13.5
Vendor is to state any exceptions to the conditions listed in this RFP deemed
important by the vendor
13.6
The County may make such investigations it deems necessary to determine the
ability of the Vendor to perform the work proposed. The Vendor shall furnish
the County of Orange, within five (5) days of request, all such information and
data for this purpose as may be requested. The County reserves the right to reject
any proposal if the evidence submitted by, or investigation of, such Vendor fails
to satisfy the County that such Vendor is properly qualified to carry out the
obligations of the contract and to complete the work contemplated therein.
Conditional proposals will not be accepted.
14.0 Indemnification
14.1
The Vendor shall defend, indemnify, and save harmless the County, its
employees and agents, from and against all claims, damages, losses and
expenses (including without limitations, reasonable attorney's fees) arising
out of, or in consequence of, any negligent or intentional act or omission
of the Vendor, its employees or agents, to the extent of its or their
responsibility for such claims, damages, losses and expenses
-13-
15.0 Inquiries and Questions
15.1
All inquiries with respect to this Request for Proposals shall be directed to
Information Services no later than Monday July 30, 3:00 P.M. as follows:
Frank Eppinger
Information Services
Orange County Government
75 Webster Ave
Goshen, N.Y. 10924
TEL: (845) 291-2310
FAX: (845) 291-2998
E-Mail feppinger@co.orange.ny.us
15.2
All questions about the meaning or intent of the specifications shall be submitted
to the aforementioned designated person in writing via FAX. Replies will be
issued by Addenda FAXED to all parties recorded as having received the
proposal documents. Questions must be received no later than 07/30/01. All
timely received questions will be responded to no later than 08/13/01. Only
questions answered by formal written Addenda will be binding. Oral or other
interpretations or clarifications will be without legal effect.
16.0 Modification and Withdrawal of Proposals
16.1
Proposals may be modified or withdrawn by an appropriate document duly
executed (in the manner that a Proposal must be executed) and delivered to the
place where Proposals are to be submitted at any time prior to the opening of
Proposals.
16.2
If within twenty-four (24) hours after the Proposals are opened, any Vendor files
a duly signed written notice with the County and promptly thereafter
demonstrates to the reasonable satisfaction of the County that there was a
material and substantial mistake in the preparation of his Proposal, that Vendor
will be disqualified from further proposal process.
17.0 Insurance and Security Requirements
17.1
The successful Vendor will be required to procure and maintain at its own
expense the following insurance coverage:
Note: See Appendix A-3 Orange County Standard Vendor Contract Article 13.
17.2
No work shall be commenced under the contract until the Successful Vendor has
delivered to the Information Services Department or his designee proof of
issuance of all policies of insurance required by the Contract to be procured by
the successful Vendor. If at any time, any of said policies shall be or become
unsatisfactory to the County, the Successful Vendor shall promptly obtain a new
policy and submit proof of insurance of the same to the County for approval.
Upon failure of the Successful Vendor to furnish, deliver and maintain such
insurance as above provided, this Contract may, at the election of the County, be
forthwith declared suspended, discontinued or terminated. Failure of the
Successful Vendor to procure and maintain any required insurance, shall not
relieve the Successful Vendor from any liability under the Contract, nor shall the
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17.2
insurance requirements be constructed to conflict with the obligations of the
Successful Vendor concerning indemnification.
18.0 Performance Bond
18.1
A separate Performance Bond, or its cash equivalent, equal to ONE HUNDRED
PERCENT (100%) OF THE TOTAL PROPOSAL COST shall be required of
the successful bidder, and the bond shall be satisfactory to the Orange County
Purchasing Agent and the Orange County Attorney. The bidder to whom the
contract any be awarded shall within seven (7) days after the date of notification
of the acceptance of his proposal, provide insurance and security as required by
the Contract in a form acceptable by the Owner. In case of his failure to do so, or
in case of his failure to give further security as herein prescribed, the bidder will
be considered as having abandoned the same, and the certified check or other bid
security accompanying his proposal shall be forfeited to the County of Orange.
18.2
Orange County reserves the right to waive the required Performance Bond
provided the selected Bidder is able to provide other forms of assurances for
completion of their services in a timely manner.
19.0 Cash Discounts
19.1
Cash discounts may be offered by Vendor for prompt payment of bills, but such
cash discounts will not be taken into consideration in determining the successful
bidder.
19.2
For purposes of any applicable cash discount, payment date shall be calculated
from the receipt of invoice or final acceptance of the goods, whichever is later.
20.0 Non-Collusive Certificate
20.1
All Vendors proposing under the provisions of the specifications are subject to
provisions of Section 103 of the General Municipal Law of the State of New
York. A signed Non-Collusive Bidding Certificate is required to be submitted
with each proposal on the form provided by the County. See Appendix A-2
attached hereto.
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APPENDIX A-1
NOTIFICATION OF INTENT TO BID FORM
As instructed in Section 11.1, any vendor considering the submission of a proposal in response to
the RFP must forward the lower portion of this page, properly completed, to:
Frank Eppinger
Information Services
Orange County Government
75 Webster Ave
Goshen, New York 10924
Phone 845-291-2310
Fax 845-291-2998
via registered mail, or hand delivered no later than August 20, 2001, the date identified in the
Schedule of Events Section 10.0.
REQUEST FOR PROPOSAL FOR HIGH SPEED COUNTY NETWORK
Company
Name:
intends to submit a proposal in response to the above titled RFP. Send all RFP
addenda and all other related correspondence to the individual and location
identified above:
Signature: ________________________________________________________________
Name: _____________________________________________________________
Title: _____________________________________________________________________
Street Address/PO#: ________________________________________________________________
City: __________________________ State: _____________________ Zip Code: _____________
(Area Code) Telephone No.: _______________________ Fax Number: _____________________
E-Mail Address:
16
APPENDIX A-2
Information Services
Orange County Request For Proposal
HIGH SPEED COUNTY NETWORK
NON-COLLUSIVE BIDDING CERTIFICATIONS
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,
and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty
of perjury, that to the best of their knowledge:
1.
The prices in this bid have been arrived at independently without collusion, consultation or
agreement, for the purpose of restricting competition, as to any matter relating to such
prices with any other bidder or with any competitor and:
2.
Unless otherwise required by law, the prices which have been quoted on this bid haven't
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder
prior to opening, directly or indirectly, to any other bidder or to any competitor and:
3.
No attempt has been made or will be made by the bidder to induce any other person,
partnership, or corporation to submit or not submit a bid for the purpose of restricting
competition.
Dated: _______________
Company Name:______________________________________________________________
Name/Title: __________________________________________________________________
Signature: ___________________________________________________________________
Street/ PO Address: ___________________________________________________________
City/State: _______________________________________ Zip: _______________________
Telephone: _____________________________ Fax: ________________________________
Federal ID Number: _________________________________
AWARDED:
Dated:_____________
Signature: ________________________________________
Director of Purchase
17
1
18
19
2
20
21
22
23
24
Appendix A-4
Cisco Router Models:
- Cisco 3660
- Cisco 3640
- Cisco 2611
- Cisco 2514
- Cisco 1602
25
APPENDIX A-5
Site location
26
If the Sonet Ring or
whatever ring is broken
then the data will travel
the opposite way to the
site location
X
SONET RING or WHATEVER RING
Site Location
Two physical lines
into the site location
27
SONET RING or WHATEVER RING
Site location
28
Equipment inside a
site location
The communication
equipment inside a site
location has duplicate
power supplies, cards,
whatever, that take over
automatically in case of
a failure