volunteer handbook

Transcription

volunteer handbook

VOLUNTEER HANDBOOK
KINGDOM WORKERS VOLUNTEER HANDBOOK (REVISED APRIL 15)
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Kingdom Workers Volunteer Handbook
Welcome to Kingdom Workers! This volunteer handbook contains a comprehensive set of guidelines and
information in order to make your involvement in mission outreach through our organization as impactful
as possible. Whether you are a new or returning volunteer, please read through the following information
carefully. If you have any questions, please don’t hesitate to contact Kingdom Workers at 414-771-6848.
TABLE OF CONTENTS
PAGE
CONTACT US
PHONE ADDRESS EMAIL WEBSITE TOPIC
3
Welcome from Kingdom Workers Executive Director
4
Kingdom Workers Mission Statement, Purpose, and Vision
5
Introduction to Kingdom Workers Ministries
6
Introduction to Kingdom Workers Staff
7
Kingdom Workers Volunteer Philosophy
8
Kingdom Workers Expectations of Volunteers
10
Kingdom Workers FAQ’s
14
Media Guidelines
20
Fundraising Guidelines
22
Travel Guidelines
23
Required Agreements
23Confidentiality
24Liability
25
Thank You
KINGDOM WORKERS
414-771-6848
2323 N MAYFAIR ROAD, SUITE 400 WAUWATOSA, WI 53226
INFO@KINGDOMWORKERS.COM
KINGDOMWORKERS.COM
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WELCOME TO THE KINGDOM WORKERS FAMILY!
“How, then, can they call on the one they have not believed in? And how can they
believe in the one of whom they have not heard? And how can they hear without
someone preaching to them? And how can anyone preach unless they are sent? As
it is written: “How beautiful are the feet of those who bring good news!”
Romans 10:14-15
May this Kingdom Workers mission trip be the next step in a journey where your
feet take you to a new place to meet new people and build new relationships to
share the message of God’s love through his Son, Jesus.
We pray that the mission trip that you will soon be going on isn’t just a one-time
experience. Our hope is that this will lead to new opportunities for you to be involved in outreach in your own community. There are people in other countries and
next door who don’t have the hope of eternal life in heaven. May God use us all as
seed-planters of his message of salvation.
God’s blessings as you prepare for your Kingdom Workers mission trip!
Sincerely,
Image
Bill Meier
Kingdom Workers
Executive Director
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MISSION STATEMENT, PURPOSE, VISION 
 
Mission Statement 
Kingdom Workers will proclaim the gospel of Jesus Christ, using volunteers in mission fields, in partnership with ministries of
our fellowship. 
Mission Purpose 
Kingdom Workers mission is to share the gospel of Jesus Christ with all people in a number of ways. Kingdom Workers works
with individual members, ministries, congregations, and church bodies in doctrinal fellowship with the Wisconsin Evangelical
Lutheran Synod; in cooperation and collaboration with the Wisconsin Evangelical Lutheran Synod mission divisions. Kingdom
Workers also heightens awareness among individual members and congregations regarding mission and outreach ministry needs
and opportunities. Another main task includes coordinating lay efforts and volunteer efforts in mission fields, as well as promoting and providing support for ministry projects in which Kingdom Workers is a partner. 
Vision 
In 2017 the name Kingdom Workers is synonymous with gospel-motivated global action. The community of people and organizations proud to be included under this moniker comprises donors, supporters, current and past volunteers, foundation
representatives, *Confessional Evangelical Lutheran Conference (CELC) leaders – all of diverse ages, nationalities, backgrounds,
experience, and gifts. Coming to Kingdom Workers due to its history of impactful, well-planned, and efficient mission programs,
this team of people and organizations retains a closeness – enjoying the fellowship, spiritual growth, and change God has worked
within their personal lives. 
As a result, Kingdom Workers is the leading organization for connecting people, ideas, and resources to mission fields and
churches with expressed spiritual and physical needs. All this is done to the glory of God, compelled by the Great Commission. 
*CELC membership includes Wisconsin Evangelical Lutheran Synod & Evangelical Lutheran Synod.
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KINGDOM WORKERS MINISTRIES 
Member ministry is the foundation for Kingdom Workers. Our focus is on equipping, strengthening, and utilizing Christians
throughout the world to exercise their responsibility as the “royal priesthood” (1 Peter 2:9). Through our three ministries,
we faithfully assist called workers, congregations, and Lutheran church bodies with empowering members to carry out their
personal Christian ministry. Each ministry of Kingdom Workers plays a unique role.  
BUILDERS FOR CHRIST uses members skilled in construction to build
houses of worship, schools, or other ministry structures for existing and new
congregations. Your volunteer service helps reduce costs, provides places
for believers to worship their Lord, enables children to grow in their faith, and
encourages gospel proclamation. 
 
Builders For Christ volunteers leave an impact on the congregations they serve.
They actively participate in community outreach and evangelism. They also
bring a culture of service to the congregation.   
FAITH IN ACTION  Each year, mission-minded Christians assist ministries
around the world. Opportunities for families, teens, college students, mid-career
professionals and retirees open doors to actively serve as disciples of Christ and
build relationships that will last into eternity. Kingdom Workers volunteers help
with a variety of mission projects identified by local congregations and ministries
throughout the United States and around the world. These projects can include
canvassing, vacation Bible school, sports Bible camps, teaching English as a
Foreign Language, evangelism assistance and more! There are opportunities to
serve from one week to one year. Locations include the United States, Canada,
Malawi, Chile, Grenada, Zambia and the Apache Lutheran Mission.
 
LUTHERAN HEALTH ALLIANCE engages health professionals who serve
alongside national and community-based health workers to address common
health issues. Projects are focused on improving health, developing crosscultural learning, and sharing the gospel message. 
Christians compelled by the love of Christ, to show love and respect for
individuals and families living in impoverished conditions by empowering
through listening, learning, and serving with humility, compassion, and
discernment.
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INTRODUCTION TO KINGDOM WORKERS STAFF
The following Kingdom Workers staff members have direct involvement with volunteers and are some of the people who may be
helping you before, during, and after the volunteer process.
Kingdom Workers Executive Director
Bill Meier
bmeier@kingdomworkers.com
Volunteer Management Director
Laura Harstad
lharstad@kingdomworkers.com
Builders For Christ Director
John Lautz
jlautz@kingdomworkers.com
Lutheran Health Alliance Director
Jason Paltzer
jpaltzer@kingdomworkers.com
Volunteer Coordinator
Joyce Beglinger
jbeglinger@kingdomworkers.com
Southeast Asia Field Manager
Coral Cady
ccady@kingdomworkers.com
Volunteer Coordinator
Neil Hankwitz
nhankwitz@kingdomworkers.com
Apache Lutheran Mission Volunteer Manager
Anna Sherod
asherod@kingdomworkers.com
Social Fundraising Coordinator
Erika Peterson
epeterson@kingdomworkers.com
Caribbean Field Manager
Ryan Hellpap
rhellpap@kingdomworkers.com
Marketing Communication Director
Daniel Jaspersen
djaspersen@kingdomworkers.com
Malawi Field Manager
Stefan Felgenhauer
sfelgenhauer@kingdomworkers.com
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KINGDOM WORKERS VOLUNTEER PHILOSOPHY 
 
“Let us not love with words or tongue but with actions and in truth.”
I John 3:18 
THE IMPORTANCE OF VOLUNTEERS 
Kingdom Workers volunteer involvement is a crucial part of Kingdom Workers vision as a whole.  In today’s world a Christian’s
mission field is all around us - in our home, right outside our front door, and around the world - and each of us has been given
different gifts to serve God in every aspect of our lives.  
 
Kingdom Workers volunteers use their time, talents, and resources to reach people with the gospel and to inspire others to use
their gifts to serve. 
 
Our volunteers are members of the Kingdom Workers family. Volunteers will: 
connect with their family in Christ in member-ministry* 
provide support and skills needed for mission projects 
help their congregation, family, and friends become more aware of mission opportunities through Kingdom Workers 
 
Kingdom Workers volunteers are shining lights in the darkness and are a blessing to our fellow brothers and sisters in Christ as
they share the message of salvation. God’s Word is powerful and will make an eternal impact on the hearts of people who have
been reached with the gospel. We are all God’s messengers! Thank you for serving! 
 
 *What is Member Ministry?  
Member ministry is the foundation for Kingdom Workers. Our focus is on equipping, strengthening, and utilizing Christians throughout the world to exercise their responsibility as the “royal
priesthood” (1 Peter 2:9). Through our three ministries, we faithfully assist called workers, congregations, and Lutheran church bodies with empowering members to carry out their personal
Christian ministry. 
 
 
“Therefore, we are ambassadors for Christ, as though God were making an appeal through us”  
2 Corinthians 5:20 
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EXPECTATIONS OF VOLUNTEERS
You are representing Kingdom Workers, your home congregation, your host congregation, and some of you will also be
representing your school. Most important, you are representing your Lord.
VOLUNTEER TASKS & REQUIRED DOCUMENTS
Volunteer Application
Pastor Approval (as requested)
Volunteer Exit Survey Complete a brief survey, sharing reflections of their mission experience.
Volunteer Time Sheet Please track your volunteer hours.
Media Guidelines Volunteers and congregations are required to share their outreach experience with Kingdom Workers through
stories, pictures, and video (if possible). These will be shared through Kingdom Workers’ blog and social media posts, as well as
print pieces. This will serve to encourage others to volunteer, support a volunteer, and to pray for missions. Check with host entity
regarding permission to take photographs of people participating in the mission project. Some stories will be posted at a later
date or used in an edited format for other media channels. Kingdom Workers will supply more information prior to departure.
Volunteer Orientation Volunteers will be provided information to prepare for the mission trip. This might be shared individually
or through team web conferences.
FINANCIAL OBLIGATION
100% of a person’s financial support must be raised or remitted prior to the mission trip
CANCELLATIONS
Should you choose not to go on the trip, after expenses are incurred, you are fully responsible for all non-refundable costs
incurred. Examples of non-refundable items include, but are not limited to, airline tickets*.
A volunteer might be asked to not participate in a trip, even after completing the training, due to personal issues that the leaders
feel would hinder a trip. If this were to occur, the participant would not be held financially liable.
*A medical note from a licensed physician or the death of an immediate family member are the only reasons someone can legitimately not attend a trip and not be held financially liable for non-refundable expenses that have already been incurred.
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COMMON COURTESIES
Wear appropriate clothing (if you’re unsure, don’t wear it)
Packing tips will be provided for international mission locations
Be culturally sensitive in regard to dress and actions
Be prompt
Be flexible
Maintain a servant attitude
Say “thank you” whenever possible
Be friendly, polite, and courteous; you have come to serve, not to be served
Enjoy the company of your hosts; talk with them, get to know them
We encourage you to leave a thank-you note to your host(s) before you leave at the end of your service time
Stay in touch, if at all possible, and keep everyone that you serve in your prayers
Make an effort to immerse yourself within the congregation/mission and get to know them
Respect the leadership of the mission
Respect and cooperate with others
Abstain from alcohol and tobacco unless invited by the missionary, field manager, pastor, or host family
Be an active participant with fundraising to cover the trip’s expense
Help with meals and cleaning dishes
Be mindful of use of utilities (water, heat, air conditioning)
Be gracious and thankful
Offer to help whenever possible
Ask permission before using your host’s Internet and use it responsibly
Help keep your host family’s home clean
Ask permission to use laundry facilities and do your own laundry
*If the above conduct is not followed, the mission field representative has the right to return the volunteer home at the volunteer’s own cost.
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KINGDOM WORKERS VOLUNTEER FAQS
1) Who can volunteer and at what age?
Christians of all ages who are members of the Confessional Evangelical Lutheran Conference (CELC) - of which the WELS and
ELS are members.
An adult chaperone is required for a team or individual under the age of 18 years old
TRAVEL
2) If an airline ticket is purchased and the volunteer needs to cancel, who is responsible for that cost?
TICKETS FOR TRIPS WITHIN THE U.S. AND CANADA - Non-refundable: Volunteers must cover the cost of the ticket
TICKETS FOR TRIPS OUTSIDE THE U.S. AND CANADA - Refundable: Volunteers must cover the cost of cancelling the ticket
(~$300) (In rare cases, tickets are non-refundable.)
If a volunteer chooses to change their travel plans, then they are responsible for the change fee.
If a volunteer needs to switch to a different mission trip, they are responsible for the cost of cancelling the original ticket.
3) Who orders the airline ticket?
Kingdom Workers uses a travel agency to order tickets for volunteers.
4) What if I need to park my car at the airport while I’m gone?
The volunteer will need to cover this cost.
5) Who is responsible for transportation from the airport once the volunteer arrives on site?
It varies. Some congregations will pick up the volunteer from the airport. Some volunteers will need to provide their own transportation.
6) If a passport is required, who covers this expense?
The volunteer will need to cover the cost
Passport website: http://travel.state.gov/content/passports/english/passports/apply.html
FUNDRAISING 100% of the total mission trip cost must be raised before participating in the mission trip.
7) How can I raise the funds that I need to go on the trip?
Kingdom Workers can provide an online gifting site to help volunteers focus their fundraising efforts.
If the volunteer chooses to use a Kingdom Workers gifting site, they must pay a deposit before receiving access to a gifting site.
This deposit is not an additional cost – it will be added directly to your gifting site.
Deposit for trips outside the U.S. and Canada - $210
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8) What happens if I don’t reach my goal amount?
In the event a volunteer is unable to reach their goal amount or is unable to participate in their selected volunteer activity, the
volunteer has the option of signing up for a future available mission trip and transferring contributions made to their gifting site
to that trip.
See “TRAVEL” on page 10
If there is not a similar mission trip available in the future, any contributions received will be applied to the same ministry
program.
In the event a volunteer changes their volunteer activity to a mission trip with a higher cost, the additional cost must be raised
prior to participating in the opportunity. If the volunteer changes to a lower cost activity, the additional gifting site contributions
will be allocated toward other mission projects in the same ministry program.
9) What happens if I exceed my goal amount?
Any funds raised above and beyond the total gifting site goal will be allocated to either volunteer teammates or current or future
mission projects in the same ministry program.
For example, funds raised for a Malawi mission trip, would be used for Malawi mission projects.
Additional funds can be allocated to a teammate if needed.
Any remaining funds will remain in that specific mission project area.
In the event a volunteer becomes disabled or there is a death in his or her immediate family, the deposit may be returned to the
volunteer, and any contributions received through the gifting site will be allocated to other mission projects. As a registered nonprofit, Kingdom Workers is not permitted to refund contributions acknowledged as charitable.
For full details regarding fundraising see page 20 of this Handbook.
GENERAL
10) Why volunteer with Kingdom Workers?
Kingdom Workers will:
coordinate travel and housing as needed
provide gifting sites to help focus fundraising efforts
provide travel assistance insurance for all volunteers
provide orientation to volunteers to help prepare for mission trips
collaborate with any church/member/organization in fellowship with the CELC to aid in spreading the gospel to those who are in
darkness around the world
11) Why pay to volunteer?
Volunteers pay to cover the costs associated with the mission project. Without funding support from volunteers, Kingdom
Workers would not be able to offer so many opportunities and partnerships in mission work.
12) How can I volunteer with Kingdom Workers?
Volunteer opportunities are posted on the Kingdom Workers website. Share your interest in volunteering by completing this form:
kingdomworkers.com/apply.
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13) Can we volunteer as a group?
Yes! We highly encourage congregations and schools to put together volunteer teams to go on a mission trip together. Preferred
number of volunteers per trip is two to six. See volunteer requirements for each trip on the Kingdom Workers volunteer
opportunity page.
14) Can I volunteer with a friend or family member?
Yes! As long as they are in fellowship with the CELC.
15) Can children under the age of 18 volunteer?
Yes! Kingdom Workers simply requires that they have a chaperone who also actively participates in the mission trip.
16) Do I need specific skills or qualifications to volunteer?
Some Kingdom Workers projects do require specific skills, and some projects simply need people with a willing heart to serve.
17) Is Kingdom Workers a non-profit organization and does Kingdom Workers accept contributions?
Kingdom Workers is a 501(c)(3) non-profit organization and depends on contributions and grants to be able to continue in its
mission of sharing the gospel. Click here to contribute: https://kingdomworkers.myetap.org/fundraiser/wkw/.
18) Can people from outside the U.S. volunteer with Kingdom Workers?
Yes! We encourage any member of a CELC church body around the world to volunteer with Kingdom Workers.
19) Will I be working with other volunteers?
Volunteers generally serve on a team of two to six people. However, some projects require only one volunteer.
20) Is travel insurance included in the program fee?
Yes! All Kingdom Workers volunteers are covered under ACE USA/Europ Assistance.
This provides assistance in the case of medical, personal, travel, or security emergencies while serving on a Kingdom Workers
mission trip.
21) How far in advance should I apply to participate on a mission trip?
Volunteers are encouraged to apply six months to one year in advance for mission trips outside the U.S. and Canada and two to
six months in advance for mission trips within the U.S. and Canada. Contact Kingdom Workers if you are interested in a mission
trip.
22) Do I require a visa to travel to the country in which I wish to volunteer?
Requirements vary by country. In general, a visa is not required for a stay less than 90 days.
23) Do I need a passport?
For any travel outside of the U.S. or traveling to the U.S. from another country, volunteers will need a passport. (Exception: If
volunteers are driving into Canada, they can use a passport card).
24) Will Kingdom Workers provide a reference for me once I finish volunteering?
References can be provided on request either from Kingdom Workers or the host congregation contact.
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What housing is available?
Most volunteers serving in the U.S. and Canada are provided housing and food by congregation members. Housing outside of
the U.S. and Canada varies by location, and volunteers will need to cover the cost of food.
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What vaccinations will I require?
Vaccinations vary by country. This information will be provided to volunteers once they apply for a mission trip. www.cdc.gov
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Do I need to be able to speak the local language?
There are a few Kingdom Workers projects that require a language skill. However, for most projects, English is the common
language.
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Can Kingdom Workers help with fundraising?
Kingdom Workers provides an online gifting site to volunteers to help focus fundraising efforts. The Kingdom Workers Director of
Social Fundraising is available to help volunteers who have questions or are struggling with raising funds for a trip.
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Can I go sightseeing and traveling during the weekends of my volunteer program?
A Kingdom Workers volunteer is expected to be involved with the mission project at least six hours a day/five days a week. If
there is additional time on the weekend, volunteers might choose to participate in a local activity with their host family or local
congregation members.
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MEDIA GUIDELINES 
Please share your Kingdom Workers mission experience! This will encourage others to serve their Lord in the same way. Simply
email your stories, updates, pictures, and videos to us, and we will handle the rest!
Email:  kwstories@kingdomworkers.com
Phone: 414-771-6848. 
 
If you are unable to access a computer while on your trip, please submit your entries once you return home. 
Content shared by volunteers will be reviewed by Kingdom Workers to use as needed in various social media venues. All content
provided by volunteers becomes the property of Kingdom Workers. 
We will use this content to promote your volunteer service, to provide updates to donors who helped sponsor your trip, and to
inspire others to serve. (Dropbox will be provided for international volunteers) 
Some stories might not be posted immediately, so they can be used in future Kingdom Workers newsletters, social media, or
other publicity documents. Quotes from volunteer’s stories might also be used in a shortened social media post. 
 
Quick guideline for writing short updates/stories 
One story a week, one to three paragraphs in length 
One to two photos per story 
Video – two minutes or less (optional) 
Remember to ask individuals for permission before taking their photograph or video! 
 
What to write about 
Impactful stories from your volunteer experience involving outreach and the mission work being done. 
Include quotes and interviews with people/prospects served by your project for variety. 
Someone you met with whom you were able to share the gospel 
A mission activity in which you were involved 
Visible impact that you observed when sharing the gospel 
How is this experience impacting you? 
NO “Vacation”-focused stories 
Photos Content
Mission, ministry, & culture of the area - people you serve, members you work with, fellow Kingdom Workers volunteers, local
ministry leaders, congregation members, project facilities (church, store front).  For trips outside the U.S. and Canada – volunteers could also include some of the following: streets, buildings, landscapes, work, food, local customs, and differences due to
being in another country. 
Size: 1 MB resolution or higher 
Format: .tiff, .jpg, .gif, .raw 
Be sensitive to the kind of information you include in your updates. To follow the advice of the Apostle Paul, in whatever you do,
including your words and images, edify for the building up of the body of Christ to the glory of God the Father. 
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EXAMPLES OF UNUSABLE PHOTOS
A FEW EXAMPLES OF PHOTOS WE WOULD NOT BE ABLE TO USE ON OUR SOCIAL MEDIA, WEBSITE OR OTHER PLACES.
Kids are great, but how does this show
mission work or proclaiming the gospel?
Inevitably, many of our teams have the priviledge to
work with children. Vacation Bible school programs
are generally geared at young children. There is
nothing wrong with capturing images of the kids
playing and simply being kids for your personal files.
We hope you remember the experience!
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However, this is an example of a picture that simply
doesn’t display the impact of Kingdom Workers
volunteers.
Fun?
Yes.
Sharing the gospel?
No.
By all means, we want you to have fun, but
this is a mission trip.
Kingdom Workers sincerely hopes that you will enjoy
the trip, make new friends, and see new places. In
many cases, the host congregation will plan a day of
sight seeing. That is a bonus and gift from the congregation.
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This is a fine photo, but ultimately, it’s not the reason
we send people into the mission field. We are trying to
tell the stories of how KW is making a difference in the
lives of the people we meet.
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EXAMPLES OF USABLE PHOTOS
GOOD PHOTOS ARE VITAL TO TELLING STORIES ABOUT HOW KINGDOM WORKERS PROCLAIMS THE GOSPEL.
Working together, sharing the gospel.
One of the primary goals of Kingdom Workers is
to engage the local congregation with our traveling
volunteers to make as big of an impact as possible.
Clear images of work being accomplished makes for
good story telling.
Quiet moments of reflection.
Want to tell a memorable story? Use a memorable
image. The best pictures will stick in your mind for a
long time.
If you had to describe this photo to someone without
showing it, you’d be able to.
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EXAMPLES OF USABLE PHOTOS
GOOD PHOTOS ARE VITAL TO TELLING STORIES ABOUT HOW KINGDOM WORKERS PROCLAIMS THE GOSPEL.
Display the setting.
Not every person is blessed with a big, beautiful
church building in which to worship in. Kingdom
Workers is priviliedged to be able to work with people
from many nations, economic classes and races.
The teacher is engaging the students, outside, under a
tree.
Proclaiming the gospel is important.
At a quick glance, this is a simple photo of our
volunteer reading a story to some kids. Look a little
closer and you’ll see that it’s a book about Jesus and
the children are glued to it.
Your volunteer work is helping to share the gospel
throughout the world. It’s important work. Help us talk
about it.
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WRITING GUIDELINES
TIPS AND TRICKS TO WRITING IN A WAY THAT SUPPORTS THE MINISTRY OF KINGDOM WORKERS
It’s OK to be spiritual in your writing. It’s a mission trip. You are spreading the gospel and acting directly as God’s hands and feet.
In all of your writing, consider these questions:
1)
How is my work helping to spread the gospel?
2)
What is the impact (short term or long term) this project is having on the community I’m working in?
3)
How have I, as a Christian individual, grown through this experience?
4)
What is unique about this opportunity to proclaim the gospel?
5)
Is there an interesting story about an individual which displays the impact of Kingdom Workers?
You may not be able to answer all of the questions in every article you write, but these are a place to start from. Perhaps try to
focus on two or three of them as you consider writing the blog entries.
EXAMPLES OF USABLE ARTICLES THESE ARE ACTUAL ENTRIES WE RECEIVED FROM VOLUNTEERS
It is truly a blessing that more kids got to join the
program and hear about God’s Word while having a blast
in other activities throughout the day. That was probably
one of the most exciting things that came out of the
soccer camp. The witnessing that was done by the St.
Paul’s First Lutheran children to others was a success for
the mission outreach in this area of Los Angeles. I was
amazed to see God working through these children.
The week definitely revived my enthusiasm for entering
the teaching ministry in the near future. I can’t think of
any job I’d rather do than sharing the Gospel message
with kids almost every day.
Notice the focus on God’s word and the way it
moves and works in the lives of the people, the
impact on the community and comtemplation of
spiritual growth.
The kids gathered for the final time and began by singing
songs that would be performed in church on Sunday. At this
point in the week, they were comfortable and overly excited
to hear the great news of God’s love for us. Today, “Moses”
presented the Ten Commandments and the children listened
attentively. The “Israelites” were so thankful that they safely
made it through the desert due to God’s promise that He
will always provide for us. The tribes marched and chanted,
“God guides us, so trust God!” For our craft, we made a
banner with the children’s footprints on. The banners were
used during the church service on Sunday. At the end of the
week, we felt the Holy Spirit instilled a stronger faith in each
of the participants and we were so honored to be a part of
this.
I admire Paul’s words in his second letter to Timothy, “As
for you, always be sober-minded, endure suffering, do
the work of an evangelist, fulfill your ministry.” This is a
passage that encourages me personally and has helped me
to understand ministry. Paul was telling Timothy to fully
carry out his ministry. He is telling us the same thing. It’s
important that we carry out duties that go along with the
ministry. Sometimes those duties include simple activities
to make friends so that the Word of God may be proclaimed
later.
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WRITING GUIDELINES
TIPS AND TRICKS TO WRITING IN A MANNER THAT HELP KINGDOM WORKERS CONTINUE THE CONVERSATIONS
EXAMPLES OF UNUSABLE ARTICLES THESE ARE ACTUAL ENTRIES WE RECIEVED FROM VOLUNTEERS
Me and my partner have been doing various maintenance work for the church too,
such as cleaning gutters, cutting grass/weeds; cleaning the church steeple etc.
Aside from work, I’ve basically just been chillin’. All summer I watched the world
cup whenever I could, but after USA and Mexico got sent home, I didn’t really care
to watch games anymore, although I did watch the final between Germany and
Argentina.
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Our host family, along with the members of the congregation, has been so generous
and is treating us to several different kinds of foods. We have tried the local Mexican restaurant and Chick-Fil-A, as well as more worldwide cuisine, such as Thai,
Mediterranean or Cajun. We even tried alligator, which was a new experience for us!
The weather is very hot compared to the Midwest weather that we are both used to.
However, we are finding it to be a good new experience and are finding ways to stay
cool.
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As you prepare your photos and articles to submit to Kingdom Workers, please consider the first phrase of our Mission Statement.
Kingdom Workers will proclaim the gospel of Jesus Christ,
using volunteers in mission fields, in partnership with ministries of our fellowship.
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FUNDRAISING GUIDELINES 
FINANCIAL OBLIGATION 
100% of a volunteer’s financial support must be raised or remitted prior to the mission trip – preferably one month prior to
departure. 
 
TRIP DEPOSIT 
Once volunteers are confirmed to serve on a specific mission trip, a deposit will be required indicating a commitment
to serve through Kingdom Workers as well as providing for administrative and cancellation fees (as needed). This non-refundable deposit is not an additional cost and will be applied to the total trip amount.  
 
Deposits can be made through a gifting site or by check payable to “Kingdom Workers” 
Deposit for trips outside the U.S. and Canada - $210 
Each deposit is based on the average cost of a mission trip. 
 
KINGDOM WORKER VOLUNTEER GIFTING SITES 
Kingdom Workers offers online gifting sites to help
volunteers focus their fundraising efforts. The gifting
site link can be shared through social media, in church
bulletins, by email, and on blog pages to name a few.
All contributions made to a volunteer’s gifting site are taxdeductible. Each site is secure and all personal financial
information of contributors is confidential. 
Volunteers who choose to personally cover the cost of their trip
can remit the total cost to Kingdom Workers either through the
appropriate gifting site link or by check (payable to “Kingdom
Workers”). 
 
Kingdom Workers encourages all volunteers to support the
mission work through fundraising. 
te
ing Websi
f Fundrais
Example o
CANCELLATIONS  
Should a volunteer choose not to go on the trip, after expenses are incurred, the volunteer is fully responsible for all nonrefundable costs. Examples include, but are not limited to airline tickets* 
Kingdom Workers reserves the right to determine whether or not a volunteer is allowed to participate on a mission trip at any
point prior to the trip. If this were to occur, the volunteer would not be held financially liable. 
 
*A medical note from a licensed physician or the death of an immediate family member are the only reasons someone can
legitimately not serve on a trip and not be held financially liable for non-refundable expenses that have already been incurred. 
PAGE 20
What happens if I don’t reach my goal amount? 
In the event a volunteer is unable to reach their goal amount or is unable to participate in their selected trip, the volunteer may
opt to apply for a future available mission trip. Contributions already committed to or by the volunteer would then transfer to the
new trip. 
Refer to the TRAVEL GUIDELINES on page 22
If there is not a similar mission trip available in the future, any donations received will be applied to the same ministry program.  
If the volunteer selects a new mission trip that has a higher cost, the additional cost must be raised prior to participating in the
opportunity. If the volunteer selects a trip with a lower cost, the additional gifting site contributions will be allocated toward other
mission projects in the same ministry program. 
 
What happens when I exceed my goal amount? 
Any funds raised above and beyond the total gifting site goal will be allocated to either volunteer teammates or current or future
mission projects in the same ministry program.  
For example, funds raised for a Malawi mission trip, would be used for Malawi mission projects. 
Additional funds can be allocated to a teammate if needed. 
Any remaining funds will remain in that specific mission project area. 
 
In the event a volunteer becomes disabled or there is a death in his or her immediate family, the deposit may be returned to the
volunteer, and any contributions received through the gifting site will be allocated to other mission projects. As a registered
non-profit, Kingdom Workers is not permitted to refund contributions acknowledged as charitable. 
 
Is Kingdom Workers a non-profit organization and are contributions accepted? 
Kingdom Workers is a 501(c)(3) non-profit organization and depends on contributions and grants to be able to continue in its
mission of sharing the gospel.  
 
Tax Deductible - Let your donors know that their contribution is tax-deductible. 
Kingdom Workers provides automated post-transaction correspondence that will serve as proof of contribution and can be used
for reporting. 
Checks given to volunteers in person or sent by mail should be made payable to “Kingdom Workers” in order for that contributor to receive a tax-deduction. 
  
FUNDRAISING QUESTIONS? 
Contact Erika Peterson, Social Fundraising Coordinator
Email: epeterson@kingdomworkers.com 
Phone: 414-771-6848
PAGE 21
TRAVEL GUIDELINES
Bring a credit card for any travel emergencies. 
Leave copies of your passport (or other photo ID) and credit card at home. 
Most volunteers will be picked up from the airport by a mission field representative.    
PRE-FLIGHT INFORMATION 
Keep a printed copy of your ticket with you the entire trip.   
Check your flight schedule prior to your departure in case there are any cancelled or rescheduled flights  
Flight delays are possible any time of year 
AIRPORT CHECK-IN
Arrive two hours prior to departure for flights within country and three hours for flights outside the country 
Volunteers may or may not have their seat assigned in advance. Check the ticket. 
Photo ID is required for all passengers 18 years and older 
Valid driver’s license or state ID or a passport 
For passengers under 18 years - not traveling with a parent - we strongly suggest you obtain a state ID card to avoid problems at
the airport. 
Volunteers are responsible for any additional checked baggage fees and need to pay for that at the time of check-in. 
There is a new requirement for electronic devices. Passengers need to be able to turn them on in the airport if asked. Keep your
devices charged. 
 
LUGGAGE INSTRUCTIONS
Volunteers need to check with their individual airline(s) for luggage requirements and fees. 
NEVER leave a bag or any other possession sitting at the airport and walk away from it, even for a second.  It could be
confiscated, and you could be fined.  Be aware of all your possessions and do NOT leave anything out of your direct control or
control of one of your traveling companions. 
CHECKED BAG 
A checked bag should not exceed 50 pounds, and not be larger than 62 inches (L + W + H).  Anything in excess of this weight
will be subject to excess bag/weight charges.   
We suggest you pack nothing of value in a checked bag, as it may not arrive at your destination.   
Important possessions, and any items of value should be in your carry-on.   
Checked bags should show your complete name and address on a luggage tag, and we suggest placing your name/address/
phone inside each bag also. 
CHECK AIRLINE WEBSITE for checked luggage restrictions (i.e. - liquids) 
CARRY-ON BAG 
Carry-on allowance is limited to ONE piece of carry-on luggage, which should be a small suitcase or backpack.   
Weight varies by airline 
You are allowed a personal item such as a purse, briefcase, or laptop.   
CHECK AIRLINE WEBSITE for carry-on luggage restrictions 
Any liquids or gels in carryon bags, (toothpaste, contact lens solution, deodorant, lotions, etc.), are limited to three ounces per
item.  These items must be placed in a quart-size plastic bag. 
Everyone goes through security. Follow instructions given from security personnel 
*Depending on the airport destination, additional travel information will be provided by Kingdom Workers. (i.e. - international travel and luggage restrictions)
PAGE 22
KINGDOM WORKERS VOLUNTEER CONFIDENTIALITY AGREEMENT 
 
As a Kingdom Workers volunteer, I understand that I may have access to confidential information, both verbal and written, relating
to ministry participants, volunteers or staff, and the organization. 
 
I understand, and agree, that all such information is to be treated confidentially and discussed only within the boundaries of my
volunteer position through this organization.  
I understand that if I have a question or concern about what is or is not confidential, I should contact one of the Volunteer
Coordinators listed on page 6 of this Volunteer Handbook for clarification prior to discussing the matter in question with any
other person.
 
I also agree not to discuss these same matters after I have left my volunteer position through this organization. I further
understand that breach of this agreement shall constitute grounds for and may result in termination of my volunteer status with
this organization except where such disclosure is consistent with stated policy and relevant legislation. 
 
Please sign below to indicate your acceptance and agreement with these terms outlined above.  
 
Volunteer Name: ___________________________________   Date: _______________  
Parent or Guardian: _________________________________   Date: _______________    
If volunteer is under 18
VOLUNTEER AGREEMENT  
  
Each volunteer is asked to read and sign this agreement:  
  
By signing this form:
I agree that I have received and read the Kingdom Workers Volunteer Handbook. I have been given the opportunity to ask
questions and to seek clarification regarding the information, policies, practices and procedures in this Handbook. I understand
all of the materials provided.   
I agree to follow Kingdom Workers policies, practices, and procedures, and to follow the direction of the KW volunteer
coordinator, on-site volunteer/project manager, and/or host contact/ministry whose responsibility is to oversee my activities.
Failure to do so may result in early termination of my participation in the mission project.   
  
  
Volunteer Name: ___________________________________   Date: _______________  
Parent or Guardian: _________________________________   Date: _______________    
If volunteer is under 18
Note:  Kingdom Workers must approve any exceptions to these procedures.   
  
  
PAGE 23
KINGDOM WORKERS VOLUNTEER RELEASE AND WAIVER OF LIABILITY FORM 
 
This Release and Waiver of Liability (the “release”) releases the following Persons and Entities as follows: 
Persons and Entities Released: Kingdom Workers, staff, board of directors, and volunteers, the state of Wisconsin, all ministry partners, host entity, and all
other participating entities, jointly, severally, and individually. 
The Volunteer desires to provide volunteer services and engage in activities related to serving as a volunteer for Kingdom Workers. The volunteer hereby
agrees as follows: 
 
1. WAIVER AND RELEASE: I, the Volunteer, release and forever discharge and hold harmless the above listed participating entities from any and
all liability, claims, and demands of whatever kind or nature, either in law or in equity, which arise or may hereafter arise from the services I provide. I
understand and acknowledge that this Release discharges the participating entities from any liability or claim that I may have with respect to bodily injury,
personal injury, illness, death, or property damage that may result from the services I am providing through Kingdom Workers. I realize and acknowledge
that my participation on a mission trip includes many risks and possible dangers. I am well aware that my travel exposes me to such risks as accidents,
disease, and /or injury from a construction project and other calamities. 
 
2. INSURANCE: Further I understand that none of the above participating entities assumes any responsibility for or obligation to provide me with financial
or other assistance, including but not limited to medical, health, or disability benefits or insurance of any nature in the event of my injury, illness, death or
damage to my property. I expressly waive any such claim for compensation or liability on the part of the participating entities. 
 
3. MEDICAL TREATMENT: I hereby Release and forever discharge the participating entities from any claim whatsoever which arises or may hereafter
arise on account of any first-aid treatment or other medical services rendered in connection with an emergency during my tenure as a volunteer through
Kingdom Workers. 
 
4. ASSUMPTION OF RISKS: I understand that the services I provide through Kingdom Workers may include activities that may be hazardous to me
including, but not limited to involving inherently dangerous activities. As a volunteer, I hereby expressly assume the risk of injury or harm from these
activities and Release ALL participating entities from all liability for injury, illness, death, or property damage resulting from the services I provide as a
volunteer or occurring while I am providing volunteer services through Kingdom Workers. 
 
5. PHOTOGRAPH/MEDIA RELEASE: I grant and convey all right, title, and interests in any and all photographs, images, stories or written material
video, audio taken or prepared in connection with my providing volunteer services to Kingdom Workers. 
 
6. OTHER: As a volunteer, I expressly agree that this Release is intended to be as broad and inclusive as permitted by the laws of the State of Wisconsin
and that this Release shall be governed by and interpreted in accordance with the laws of the State of Wisconsin. I agree that in the event that any clause or
provision of this Release is deemed invalid, the enforceability of the remaining provisions of this Release shall not be affected. 
 
By signing below, I express my understanding and intent to enter into this Release and Waiver of Liability willingly and voluntarily. 
 
_________________________________  _________________________ 
Signature                                                                                 Date 
 
If volunteer is under the age of 18, a parent/guardian must read and sign this Release/Waiver of Liability form. 
 
___________________________________ ________________________ 
Parent or Guardian                                                          Date
PAGE 24
WELCOME TO KINGDOM WORKERS
In the same way, let your light shine before others, so that they may see
your good works and give glory to your Father who is in heaven.  
Matthew 5:16  
On behalf of the Kingdom Workers, we thank you for your willingness to use your gifts to serve. We pray that
this ministry experience inspires you to share the gospel with others as you continue to serve on future mission trips and
in your own community. Encourage others to participate in outreach opportunities as you share Jesus’ light!  
  
Sincerely,  
Laura Harstad - Volunteer Management Director
Joyce Beglinger - Volunteer Coordinator
 
Neil Hankwitz - Volunteer Coordinator
Erika Peterson - Social Fundraising Coordinator
Kingdom Workers Volunteer Management Team                                                          
PAGE 25

volunteer handbook

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