Chartwells The Office of Student Life

Chartwells
The Office of Student Life
What is Chartwells
• Chartwells is DePaul University’s dining
service.
• Their services are for:
– Students
– Faculty
– Staff
– Alumni
– External Customers
How to Order from Chartwells
• On-line!!!
– http://depaulcatering.com/index.php
• New Organizations:
– Click on “Become a New Customer”
• Returning Organizations:
– Click on “Log In”
– Will need
• Email
• Password
If the organization is returning, but the officers are different, then you
should “Become a New Customer”
Becoming a New Customer
• Step 1
– Select your category
• “Student organization”
• Step 2
– Customer Registration
• Budget Manager/ Advisor should always be Carrie Don,
cdon@depaul.edu, ext 52486
• Step 3
– Registration Complete
• Write down password!!!
Steps to Purchase Food
•
Step 1
– Log In
•
Step 2
– Register Event Information
•
Step 3
– Choose Menu/ Food
•
No Frills
–
–
•
•
not catered; you order and pick-up
Cheaper than Classic menu
Classic Menu
Step 4
– Click “Check Out”
•
Step 5
– Choose Payment method
•
•
$ from SAF-B…Click on SAF-B number
SAF-B number is 52486
*A confirmation email will be sent after the order is placed.
Chartwells/ Student Life Policies
• Any food for an event, meeting, etc. on DePaul
property must be ordered from Chartwells.
• Never pay for Chartwells with your own money if
money was allocated from SAF-B.
• Food must be ordered at least 48 hours in
advance from time of event.
• Food under $100 can be brought on campus from
any vendor. If the food is over $100 and ordered
from an off campus vendor, you and/or the
organization will not be reimbursed!
Food off Campus
• Events off campus can order food from any vendor, but
should contact the Office of Student Life to follow proper
payment policies if SAF-B funded or using on-campus funds.
• Banquets at restaurants/ hotels
– Must have a contract
• Look at Contract PowerPoint
• Dinner at restaurants
– Pay and get reimbursed
• Turn in ITEMIZED receipt
• Turn in transaction receipt (what shows the tip)
• Back of receipt should have:
– First and Last name, email, student ID number
– Possibly Pre-Pay
Food Donation
• Food donations from outside companies to be
used on campus must submit a “special request”
form and a “signed approval process” letter.
• Link to “Special Request” Form:
– http://studentcenter.depaul.edu/EventResources/Eve
ntPolicies_CateringDonation_Request.pdf
• Link to “signed approval process” letter:
– http://studentcenter.depaul.edu/EventResources/Eve
ntPolicies_CateringLetter.pdf
• Link to Food Donation policy:
– http://studentcenter.depaul.edu/EventResources/Eve
ntPolicies_CateringDonation_Policy.pdf
Bake Sale
• Are allowed only if it is not necessary to heat or
cool the item for safe consumption.
• Wrapped Individually and in something clear.
• Must be cleaned thoroughly immediately following
the bake sale.
• Table must be manned during the duration of the
sale.
• If the food is made by the student organization,
then you need no permission. If the food was
donated, then the organization will need to follow
the food donation policy.
Food not on the Menu
• If your event is requesting food (typically
cultural or religious food) that is not on the
menu you must contact Chartwells.
• Typically, the chef will:
– Ask for the recipe
– Make the food
– Depending on the event and menu there may
be a tasting offered.
*There may be an extra fee for food not on Chartwells menu.
Tip Sheet
• Please refer to our Chartwells tip sheet
found on our website.
http://studentaffairs.depaul.edu/slife/slife_consultants/index.aspx
Questions
• Please contact the Office of Student Life if
you have any questions that were not
answered.
• Lincoln Park Campus
– 773-325-7361
• Loop Campus
– 312-362-5015
• Email at StudentLife@depaul.edu