Appendix B: Sample Action Plan

Appendix B: Sample Action Plan
Below are the recommended steps for administering your Reflections® program.
Use this page to organize tasks, delegate tasks to your committee and schedule deadlines.
Actions
Task Leader
Step #1: Orient yourself to the Reflections Program.
 Read through this guide to familiarize yourself with the program
and what will be required.
 Confirm with your President that your Local PTA is in good
standing with the State PTA and eligible to participate.
 Make sure the Reflections program is included in your PTA’s
program budget for the school year.
 Visit www.nevadapta.org for information.
 Register your Local PTA using easy-to-use online from available
at www.pta.org/reflections.
 Establish a timeline for your Reflections Program activities, using
this template as a guide.
Step 2: Organize a team of volunteers.
 Recruit your Reflections Program planning committee.
 Engage school personnel and community members for additional
support.
Step 3: Promote the Reflections Program to students, school
personnel and the community.
 Visit www.nevadapta.org for posters and flyers
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Step 4: Collect and organize artwork for judging.
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Step 5: Judge artwork and assign awards.
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Step 6: Advance winning artwork to the next round of judging.
 Send email to parents/guardians of students advancing to the
next round with a link to www.pta.org/reflections and request
that they complete the Student Entry form. Be available to help.
If internet access is limited, distribute and collect the offline
Student Entry form in Appendix ?? to gain all of the pertinent
information required, including parent/guardian signature
authorizing PTA use of student’s name and artwork for promotion
purposes. Then, submit the information into the online Student
Entry form at www.pta.org/reflections.
 Receive and print confirmations for PTA registration and
student entry forms.
 Follow Nevada PTA’s guidance on sending in the Reflections
packet:
o Print confirmation pages of your PTA registration form and online
submission form for advancing student winners
Due Date
Appendix B: Sample Action Plan
o For visual arts and photography, attach printed confirmation of student
entry to artwork and put it in an appropriately sized envelope
o Compile all other submissions on CD-ROM or DVD and name each
file:
<STATE>.<DIVISION>.<CATEGORY>.<LAST NAME>.<FIRST NAME>
Example: NV.PHOTOGRAPHY.MID.SMITH.JOHN
 Shipped entries to arrive no later than 3pm January 10, 2014 to:
Nevada PTA
6175 Spring Mountain Rd., Suite 1B
Las Vegas, NV 89146
Step 7: Celebrate student participation and achievement.
 Take pictures of your celebrations and award-winning students
with their artwork. Post the photos on Nevada PTA’s Facebook
page. We would love to celebrate with you!
 Contact your Local Media to promote the award recipients and
your PTA’s participation.
Step 8: Wrap up.
 Recognize your student participants, winners, judges, and
volunteers.
 Return non-advancing student artwork.
 Evaluate your program and consider future improvements.