LOMA Society Officers’ Manual 2014 Edition Edited by

Transcription

LOMA Society Officers’ Manual
2014 Edition
Edited by
Barbara Francis
Atlanta, Georgia
Established in 1924, with over 1,200 member companies in over 80 countries, LOMA is
committed to a business partnership with its member in the insurance and financial
services industry. LOMA’s mission is to help companies in the financial services
industry improve their management and operations through quality education, research,
information sharing, and related products and services. With courses available in seven
languages, professionals around the world have advanced their careers with knowledge
gleaned from LOMA’s education programs. LOMA’s Fellow, Life Management
Institute (FLMI) education program is a globally recognized standard for employee
development. In 2003, LOMA launched the Fellow, Financial Services Institute (FFSI)
education program for financial services professionals. The FFSI recognizes
professional achievements for continuing education, certifications, or licenses and
allows students to customize the designation to fit a specific product that is sold,
serviced, or administered by the student.
©
Copyright 2014 LOMA All Rights Reserved. This text, or any part thereof, may not be
reproduced or transmitted in any form or by any means, electronic or mechanical,
including photocopying, recording, storage in an information retrieval system, or
otherwise, without the prior written permission of the publisher.
®
FLMI and FFSI™ are registered service marks of LOMA, and use for purposes not
authorized by LOMA is prohibited.
Contact Information
The LOMA Society Support Team
6190 Powers Ferry Road
Suite 600
Atlanta, GA 30339
Tel: 1-800-ASK-LOMA, x741/ 770-951-1770, x741
Fax: 770-984-6415
E-mail: lomasociety@loma.org
LOMA Society Officer’s Manual
-1-
Hello LOMA Society Officers!
The LOMA Society Officers’ Manual provides practical guidance for Society
management and operations. LOMA understands that not all Societies operate in the
same manner. The suggestions and guidelines contained in this Manual are not a
mandate for your Society operations, but reflect actual Society practices that have
proven successful over the years.
We encourage you to thoroughly review this Manual in preparation for your duties as a
Society officer. The answers to many of your questions are contained right here. We
also encourage you to contact LOMA by calling 1-800-ASK-LOMA (x741) or 770-9511770 (x741), or sending an e-mail to lomasociety@loma.org any time you need
assistance or guidance.
Best wishes to you as you lead your LOMA Society to success!
Sincerely,
The LOMA Society Support Team
-2-
Contents
The Purpose of LOMA Societies ..................................................................................... 4
Minimumum Performance Standards for LOMA Societies ............................................... 6
Officers Roles Within Their Societies .............................................................................. 7
Elections ......................................................................................................................... 9
Committees Within the Society ...................................................................................... 11
LOMA Society Committee ............................................................................................. 14
Planning ........................................................................................................................ 15
Banking ......................................................................................................................... 18
Budgeting ...................................................................................................................... 19
Taxation and Liabilities .................................................................................................. 20
Membership .................................................................................................................. 21
Meetings ....................................................................................................................... 21
Programs Honoring New Designees ............................................................................. 23
Communications and Public Relations .......................................................................... 25
Distinguished Service Award Programs......................................................................... 31
Scholarship Programs for College and University Students ........................................... 32
Cross-Credit Opportunities ............................................................................................ 33
LOMA Course Classes and Study Groups .................................................................... 36
Examination Site Monitoring .......................................................................................... 37
LOMA's Outstanding Society Awards ............................................................................ 38
Resources Provided by LOMA ...................................................................................... 38
Services Provided by LOMA.......................................................................................... 40
Reports Due to LOMA ................................................................................................... 41
Sample Forms and Reports From Societies .................................................................. 53
Model Constitution and Bylaws ..................................................................................... 61
News Release Samples ................................................................................................ 67
-3-
The Purpose of LOMA Societies
A LOMA Society is an organization of professionals who have earned the Fellow, Life
Management Institute (FLMI); the Fellow, Financial Services Institute (FFSI); or other
LOMA designations. Each Society is chartered by LOMA, and only organizations
chartered by LOMA may use “LOMA” in their name.
The purpose of LOMA Societies is to provide Society members, LOMA students, and
other insurance and financial services professionals with opportunities for continuing
education and professional growth. In addition, LOMA Societies work to increase the
recognition of LOMA designations.
Societies and their Relationship with LOMA
The first LOMA Society was founded in New York in 1943—about ten years after the
first FLMI examination was given in 1932—as a result of efforts of FLMIs who felt that
their professional lives would be enhanced through organized interaction with fellow
designees. The following is a list of currently active LOMA Societies throughout the
world:
Active LOMA Societies as of January 2014
Society
Location
Year Est.
Central Illinois
Greater New York
Hong-Kong
Kentucky
Montréal
Nebraska
Ohio
Québec
South Central Texas
Trinidad & Tobago
Twin Cities
Utah
Waco
Waterloo
Bloomington
New York City
Hong-Kong
Louisville
Montréal
Omaha/Lincoln
Cincinnati/Columbus
Québec City
San Antonio/Austin
Trinidad & Tobago
Minneapolis/St. Paul
Salt Lake City
Waco
Waterloo
2004
1943
1978
1992
1977
1983
1980
1981
1984
1988
1975
1981
1993
1961
Each Society is governed by elected officers according to the powers set forth in the
Society’s constitution, which is approved by LOMA. Although LOMA Societies share
common goals and objectives, each Society operates independently and functions
according to the needs of its members. Regardless of differences, all Societies are
expected to operate within the guidelines established by LOMA.
-4-
Society Constitution and Bylaws
Every Society should have a constitution and bylaws on file at LOMA (see page 61).
Changes to bylaws should be conducted as follows:
 Any proposal to alter, amend, adopt, or repeal a bylaw must receive the approval of
two-thirds of the board of directors.
 Upon approval by the board of directors, a copy of the proposal must be submitted
to LOMA.
 Within 30 days LOMA must acknowledge receipt of the proposal and state in writing
whether the proposal is approved, not approved, or deferred for decision pending
further review.
 Upon approval of the proposal by LOMA, the Society secretary must distribute a
copy of the proposal to the membership, accompanied by notice of the date, place,
and time of the meeting at which the vote for the proposal will be held. The notice
must be mailed to each member at least 21 days in advance of the meeting.
The proposed alteration, amendment, repeal, or adoption will go into effect only if the
above conditions are satisfied and if the changes are approved by at least two-thirds of
the membership.
Pledge of Professional Ethics
The LOMA Society committee has adopted the following guidelines of professional
conduct for all Fellowship designees. Regardless of differences in operating
procedures, each Society is encouraged to adopt these guidelines as a means of
promoting ethical conduct among its membership.
 The Designee shall discharge all duties with honesty, integrity, objectivity,
fairness, and professionalism.
 The Designee shall deal with others in a manner in which he or she would want
to be dealt with by others.
 The Designee shall place the public interest above his or her own interest.
 The Designee shall continually strive to master all aspects of his or her business
and to improve his or her professional knowledge and skills.
 The Designee shall diligently strive to ascertain clients’ best interests and seek to
ensure that these interests are met.
 The Designee shall respect clients’ privacy and the confidentiality of information
they provide, within the constraints of the law.
 The Designee shall comply with the spirit and letter of the law in all his or her
activities.
 The Designee shall hold his or her professional designation proudly and seek to
enhance the reputation of the designation, as well as the financial services
industry, in every way.
-5-
Minimum Performance Standards for LOMA Societies
In 1987, LOMA and the LOMA Society committee established minimum standards of
performance that must be met by all LOMA Societies. Societies’ performance is
expected to substantially exceed these standards. Each year, in compliance with
the minimum standards of performance, Societies are required to:
 Submit the New President’s Organizational Report (NPOR) to LOMA by November
30 (see page 41)
 Submit the New President’s Planned Activity Report (NPPAR) by November 30 (see
page 47)
 Hold at least one formal membership meeting
 Formally recognize new Fellows, Associates, and other LOMA designees
In the event that a Society does not comply with the minimum standards, LOMA will
determine if there is a problem through communication with the Society’s President. If a
problem is identified, LOMA will provide a complete report to the President. The
chairperson will appoint a subcommittee (preferably composed of members within the
same geographic area) to investigate the situation. The subcommittee should monitor
the Society’s performance over a given period of time to determine if there is
improvement. A visit to the Society may be necessary. The subcommittee should report
its findings at the next LOMA Society Committee meeting. The LOMA Society
Committee should discuss the subcommittee’s findings and recommend action
including:
 Monitoring the Society for improvement
 Declaring the Society inactive until designees in the area approach LOMA with plans
to reorganize the Society
 Revoking the Society charter (In 1989, the LOMA Society Committee determined
that “No Society charter will be revoked except for specific cause and only after due
process. Inactivity is not considered due cause.”)
Suggestions for Officers and Chairpersons
To ensure success, LOMA Societies need leaders who are organized, enthusiastic, and
committed. Although skills utilized in the business world will greatly help officers,
remember that Societies are volunteer organizations whose leaders must demonstrate
strong motivational and persuasive skills. LOMA strongly suggests that all officers:
 Thoroughly review the LOMA Society Officers’ Manual
 Talk to his or her predecessor about their experiences in office
 Plan and organize objectives for the year (see “Planning,” page 15)
 Learn to delegate responsibility
 Utilize the resources available to you
 Be creative, don’t be afraid to try something new just because it has never been
done before
 Communicate effectively, make sure that all plans and expectations are understood
by everyone involved
 Double-check, reconfirm, and ask questions
 Be organized
-6-

Enjoy yourself, enthusiasm is contagious and your optimistic, upbeat attitude will
transfer directly to the membership
Successful Societies have a large number of people involved in the organization. All
Society members should become involved in Society functions. The best way to
encourage member participation is to approach people individually and ask them if they
would be willing to perform specific tasks. Asking people individually fosters a sense of
belonging and importance and encourages future involvement in Society activities.
Officers Roles Within Their Society
LOMA Society Board of Directors
The board of directors of a LOMA Society consists of the president, vice president,
secretary, treasurer, LOMA Society Committee representative, immediate past
president, and other members as specified in the bylaws of each Society. Society
boards of directors should hold regular meetings and should keep the minutes of each
meeting. Minutes of the meetings should be e-mailed to lomasociety@loma.org. At
times it may be appropriate to modify the minutes into an article for “LOMA Society
News.” The following are suggested objectives and goals for board meetings:
 Establish Society objectives (see “Planning,” page 15)
 Plan Society activities (see “Planning,” page 15)
 Establish Society policies (Policies should be consistent with Society bylaws and
should be maintained in written records.)
 Facilitate cooperation among committees
 Facilitate communication among everyone involved in Society activities
LOMA Society President
The responsibilities of the Society president include:
 Serving as the Society’s chief executive, exercising general administrative
responsibilities and control over activities of the Society
 Presiding over all Society meetings
 Ensuring the timely submission of all Society reports to LOMA
 Acting as chairperson of the board of directors
 Performing other duties as usually pertain to the office of president
-7-
LOMA Society Vice-President
The responsibilities of the Society vice-president include:
 Substitute for the president when needed
 Ensure the membership is informed of Society meetings and events as specified by
the bylaws (see “Meetings” page 21)
 Ensure all arrangements are finalized prior to meetings (e.g. meeting room
confirmed, A/V requirements addressed, vendors paid, etc.)
 Write letters of appreciation to speakers on behalf of the Society
 Monitor the quality of programs and meetings through surveys and evaluation forms
 Present an annual report summarizing the meetings and events to the membership
at the end of the year
LOMA Society Treasurer
The responsibilities of the Society treasurer include:
 Managing all Society finances (budget, bank account(s), financial records, tax
records, financial reports, etc.)
 Submitting a preliminary budget for the upcoming Society year to the board of
directors
 Assisting the Audit Committee (see page 12) with the annual audit of Society
financial records
 Managing the billing and collection of Society dues
 Ensuring the prompt payment of Society bills
 Staying informed of government tax codes and filing procedures, and file tax returns
when required (see “Taxation and Liabilities,” page 20)
 Informing the board of directors and membership of financial activity throughout the
year and presenting a report summarizing financial activity for the preceding year to
the membership
LOMA Society Secretary
The responsibilities of the Society secretary include:
 Managing Society records including taking minutes at all meetings of the Society
and of the board of directors and distributing the minutes to the Society membership
and LOMA
 Assisting the treasurer with membership records, mailing lists, etc.
 Assisting the president with completing reports
 Composing and mailing congratulatory letters under the president’s signature to new
designees, new members, and more
 Ordering and distributing Society stationary
 Keeping the membership roster current and up-to-date and making sure all changes
are sent to LOMA in a timely manner
 Ensuring LOMA and the membership are kept abreast of all communications
 Managing public relations duties
 Ensuring that written notice of all Society meetings is sent to the membership at
least ten days in advance of each meeting
-8-
LOMA Society Committee Representative
A LOMA Society Committee representative is elected by his/her Society to represent
their Society on the LOMA Society Committee. The committee representative’s
responsibilities include:
 Attending all meetings of the LOMA Society Committee
 Serving on sub-committees and review panels
 Ensuring that the membership of the representative’s Society is informed of all
Society committee activities
 Serving as liaison between LOMA and the other officers of the representative’s
Society
 Fulfilling all duties as assigned by his/her individual Society including submitting the
“Annual Report” (see page 50), available at www.loma.org/SocietyResources.htm,
summarizing all Society activities for the preceding year
 Responding to LOMA’s requests for input on matters that the committee is
addressing
LOMA Society Immediate Past President
The responsibilities of the immediate past president include:
 Assisting the president and the president-elect with any arrangements necessary
following the annual election to ensure a smooth and effective transition in managing
all functions, activities, duties, and responsibilities
 Serving on the board of directors in an advisory capacity
The immediate past president may be given other responsibilities as well, but keep in
mind that involvement of new members is what ensures a Society’s future success.
LOMA Society Directors
Society directors are elected board members who either (1) do not hold specific Society
offices or (2) serve as chairpersons of Society committees. The responsibilities of
Society directors include:
 Representing the membership in formulating Society policies
 Familiarizing themselves with Society policies and activities, and being wellacquainted with the membership
 Serving as chairperson of one or more committees when needed
Elections
The Society Nominating Committee (see page 11) should be appointed no later than
August 1 and should begin seeking recommendations for nominees at least 42 days
prior to elections. The Nominating Committee is responsible for confirming the
qualifications of all potential officers.
Nominees for office should be members in good standing with the Society and should
be capable and willing to serve in the office for which they have been nominated.
Associate members and nonmembers may not hold offices nor may they serve as
members of the board of directors.
-9-
At least 10 days prior to elections, the membership should be notified of the register of
nominees. It is recommended that nominations be announced either in the Society
newsletter or in the meeting announcement that is sent out prior to the meeting. The
Nominating Committee may consider including a brief description of the nominees’
qualifications. The following is a list of important reminders and requirements for
elections:
 Elections should take place at the Society’s fall meeting.
 The Society president presides over the election.
 Prior to voting, additional nominations may be taken from the floor (An oral or written
statement from the nominee indicating that they have met the qualifications and are
willing to serve must be obtained.).
 All Society members in attendance shall have one vote.
 In the election for each office, the nominee receiving the majority of all votes cast
shall be declared the winner.
 Newly elected officers and directors shall assume office at the beginning of the
Society/fiscal year following the election.
Installation of New Officers
The installation of new Society officers should occur at the last formal meeting before
the beginning of the new Society/Calendar year. The installation of new officers should
be conducted as follows by the outgoing president.
First, introduce the newly elected officers and ask them to come forward or to stand at
their seats.
Secondly, state the following,
Before installing you in office, I would like to review the Pledge of Professional
Ethics for LOMA Fellowship Designees:
In all my professional activities I shall:
 discharge all duties with honesty, integrity, objectivity, fairness, and
professionalism
 deal with others in a manner in which I would want them to deal with me
 place the public interest above my own
 continually strive to master all aspects of my business and to improve my
professional knowledge and skills
 diligently strive to ascertain clients’ best interests and seek to ensure that
these interests are met
 respect clients’ privacy and the confidentiality of information they provide,
within the constraints of the law
 comply with the spirit and letter of the law
I shall hold my professional designation proudly and seek to enhance the
reputation of my designation and the financial services industry in every way.
Do you agree to abide by this Code? If so, answer “I will.”
Finally, after receiving their affirmative response announce
- 10 -
It is my pleasure to formally install you in office. Congratulations and best wishes
in your leadership efforts.
Committees Within The Society
The LOMA Society bylaws require that Societies have the following standing
committees:
 Nominating Committee
 Education Committee
 Audit Committee
 Program Committee
 Communications Committee
 Membership Committee
 Technology Committee
The Society president may appoint other committees as deemed necessary by the
board of directors.
LOMA Societies establish committees to:
 Assist the board of directors in Society operations
 Provide members an opportunity to participate in Society operations
 Train future Society leaders
Recommendations for amendments to the operating policy may be made at any
meeting of the committee provided that notice of such a recommendation is mailed to
LOMA staff at least 60 days in advance of the meeting. Any changes to the operating
policy are subject to the approval of LOMA.
Nominating Committee
The Nominating Committee must be appointed by the Society president with the
approval of the board of directors no later than August 1 in order to allow time to collect
nominations for officers for the upcoming Society year. There should be at least three
Nominating Committee members and one person serves as chairperson. Company
representation requirements for the Nominating Committee are outlined in individual
Society bylaws.
The responsibilities of the Nominating Committee include:
 Monitoring the dedication and competence of officers as they proceed through the
typical succession of offices (e.g. secretary, treasurer, vice-president, and finally
president)
 Soliciting nominations at least 42 days prior to elections
 Evaluating the eligibility of individuals nominated for office
 Announcing nominations to the membership via mail at least 21 days prior to
elections
 Recommending individuals to fill vacancies on the board of directors
 Making recommendations for committee appointments as requested by the Society
board of directors (see “Elections,” page 9)
- 11 -
Education Committee
The Education Committee coordinates all Society educational activities. The
responsibilities of the Education Committee include:
 Developing and administering programs such as classes, mentoring programs, and
credit-seeking programs to help others earn designations
 Working with company Ed Reps to promote the LOMA Programs and Society
activities.
Audit Committee
The Audit Committee provides an independent audit of Society financial records, which
ensures internal control. Audits can also prove valuable in the event of an audit by the
Internal Revenue Service, Revenue Canada, or similar agency. The Audit Committee
should consist of one or more Society members, preferably at least one who is a
CPA/CA.
The responsibilities of the Audit Committee include:
 Auditing the Society's financial records at the end of the Society/Calendar year
 Submitting an audit report to the Society president, who will present the results to
the board of directors
 Reporting the audit results to Society membership.
Program Committee
The Program Committee coordinates Society meetings and programs. The
responsibilities of the Program Committee are to assist the vice president in planning,
developing, implementing, and evaluating Society meetings and programs.
Communications Committee
The Communications Committee coordinates all Society communications and publicity
as well as promotion of Society activities and serves as a liaison between the Society,
other Societies, and LOMA.
The responsibilities of the Communications Committee include:
 Ensuring that the membership is notified of all Society activities
 Producing and distributing the Society membership directory in cooperation with the
Membership Committee
 Designing, editing, and distributing Society newsletters and promotional materials
 Maintaining the Society mailing list
 Managing a file of Society permanent records (see “Communication with the
Membership,” page 28)
Membership Committee
The Membership Committee manages Society membership efforts and plans and
organizes the recognition of new designees. The responsibilities of the Membership
Committee include:
 Managing the Society’s annual membership drive, contacting both inactive Society
members, new designees, and current members who need to renew their
membership
 Planning and organizing the Society’s recognition of new designees
- 12 -




Managing all aspects of associate membership for the Society
Coordinating the billing and collection of Society membership dues and/or meeting
fees, and ensure that the appropriate records are kept
Developing, producing, and distributing the Society’s annual membership survey
(see page 55)
Producing and distributing the Society membership directory in cooperation with the
Communications Committee
Technology Committee
The Technology Committee is responsible for coordinating, reviewing, and
recommending all technological aspects of the operations of the Society. This includes
but is not limited to databases, Web site, and technical equipment.
Criteria for Creating New Committees
If an activity requires extensive organization and participation, the formation of a new
committee is warranted. The board of directors will make the final decision on the
establishment of a new committee. After a committee has served its purpose, it should
be disbanded.
Committee Members
Committee members may be appointed by the Society board of directors or selected by
the committee chairperson. Society members may serve on more than one committee,
but Societies are encouraged to keep involvement by members on more than one
committee to a minimum to facilitate a broad range of members’ involvement in Society
activities. It is the responsibility of committee members to carry out all duties delegated
to them by the committee chairperson.
Committee Chairpersons
Committee chairpersons must be a member of the Society and may be elected by the
committee they chair or the Society membership, or appointed by the Society president.
The responsibilities of committee chairpersons include:
 Convening and conducting committee meetings
 Delegating responsibility for committee activities
 Filing a written report with the board of directors for presentation to the membership
at the annual meeting of the Society.
- 13 -
LOMA Society Committee
The LOMA Society Committee is composed of (1) a chairperson appointed by LOMA for
a two-year term, (2) a vice chairperson who will be next to serve as chairperson, (3) an
immediate past chairperson, and (4) an elected representative from each LOMA
Society. The LOMA Society Support Team members are nonvoting members of the
LOMA Society Committee. All criteria for committee organizational structure are subject
to change at LOMA’s discretion.
Each LOMA Society appoints a representative to serve on the LOMA Society
Committee, a LOMA committee founded to assist in Society establishment and
operations. The following are responsibilities and activities of the LOMA Society
committee:
 The LOMA Society Committee meets during LOMA’s Annual Conference and
Conferment.
 When the committee chairperson is unable to serve, a designee assigned by LOMA
shall act as chairperson.
 Societies may designate substitutes to attend committee meetings if the committee
representative is unable to attend.
 In matters that require a vote, a quorum shall consist of the number of votes
equaling more than half of the Societies represented at the meeting. In the event of
a tie, a delegate of the LOMA Society Support Team will give the deciding vote, or
the issue will be tabled and a final decision made at a later time.
 The committee may vote to establish subcommittees and/or task forces to examine
particular issues.
 An agenda for each committee meeting shall be sent to the committee members at
least 30 days in advance of the meeting.
 Invitations to participate in or observe committee meetings may be extended by
LOMA to individuals who are not members of the LOMA Society Committee.
Candidates for LOMA Society Committee chairperson will be selected by LOMA and be
asked to serve as vice chairperson for the year prior to assuming the role as
chairperson. After serving as chairperson for two years, the chairperson is asked to
serve for one year as immediate past chairperson. Current and past LOMA Society
Committee representatives and LOMA Society officers who are LOMA member
company employees are qualified to serve as committee chairs.
The term of office for the chairperson, vice chairperson, and immediate past
chairperson is assumed each year at LOMA’s Annual Conference and Conferment. The
vice chairperson-elect will be contacted by LOMA in the fall prior to the upcoming term
and will be asked to serve for one year as vice chairperson, for two years as
chairperson, and for one year as immediate past chairperson.
- 14 -
Chairperson’s Duties
 Judging the Outstanding Society Awards (OSAs)
 Meeting with LOMA staff, the immediate past chairperson, and the vice chairperson
to plan the LOMA Society Committee meeting
 Presiding over the LOMA Society Committee meeting
 Assisting with the Officers’ Training Workshop (OTW)
 Assisting in selecting the new vice chairperson
 Assuming the role of immediate past chairperson at the end of the term as
chairperson
Vice Chairperson’s Duties
 Meeting with LOMA staff, the immediate past chairperson, and chairperson to plan
the LOMA Society Committee meeting
 Attending the LOMA Society Committee meeting and keep minutes of the
proceedings
 Preparing to assume the role of chairperson at the end of the term as vice
chairperson
Immediate Past Chairperson’s Duties
 Meeting with LOMA staff, the chairperson, and the vice chairperson to plan the
LOMA Society Committee meeting
 Serving as an advisor to his/her successor as chairperson
 Attending the LOMA Society Committee meeting, when possible
Role of LOMA Staff
An appointed member of the LOMA Society Support Team serves as the operating
officer for all LOMA Society Committee functions. In terms of LOMA Society Committee
operations, the appointed member’s responsibilities include:
 Planning and directing the annual LOMA Society Committee meeting
 Working with the committee chairperson, vice chairperson, and immediate past
chairperson to set the agenda for the LOMA Society Committee meeting
 Keeping the committee updated on accomplishments in the past year and goals for
the upcoming year
 Keeping the committee informed of LOMA activities
Planning
Good planning differentiates a successful Society from a truly outstanding Society.
Societies should plan for the upcoming year at the joint meeting of old and new boards
of directors held following elections.
The following items should be completed at the joint planning meeting:
 Determine objectives for the upcoming year
 Be familiar with the past successes of the Society and analyze the bases for
success
 Be aware of the needs and interests of the membership before setting objectives
(The best way to accomplish this is through surveying the membership. Please refer
- 15 -







to the sample survey from the LOMA Society of Nebraska on page 53. Also, you can
use the Outstanding Society Awards Criteria as a guideline.)
Ensure that the Society’s needs and interests are compatible with the purpose of
LOMA Societies (see “LOMA Society of South Central Texas 2004 Goals and
Objectives” on page 57)
Plan activities for the upcoming year including meetings, seminars, etc. that are
compatible with the established Society objectives and that will appeal to a majority
of the membership (See the model-planning calendar that follows.)
Set dates for the programs and publicize this information throughout the year as far
in advance as possible to allow for publicity
Complete the NPPAR (see page 47) for submission at the conclusion of the meeting
and submit it via e-mail, if possible, to lomasociety@loma.org
Ensure that all committees are involved in the planning process, and that they are
fully aware of their responsibilities in implementing plans
Appoint committee chairpersons as needed
Establish the budget for the year
The following is a suggested model-planning calendar for Society activities:
January
 New board of directors takes office
 Audit of prior year’s financial records completed by treasurer
 Treasurer notifies bank of signature changes on accounts
 Begin promoting spring LOMA classes
 Finalize calendar of Society activities for the year
 Begin OSA submissions
 LOMA Society Committee representatives complete their Society’s Annual Report
and submit it to lomasociety@loma.org
February
 LOMA Society Officers’ Directory available online at
www.loma.org/SocietyResources.asp
March
 Distribute spring edition of Society newsletter
April
 April 30—OSA submissions due
 Society education chairpersons request exam monitoring information
 Education chairperson/committee solicits volunteers and organizes exam monitoring
activities
 Current local designee lists sent from LOMA Society Support Team
- 16 -
May
 Administration of LOMA’s spring examinations—monitor examination sites and
report observations to LOMA
 Send updated NPORs and NPPARs to lomasociety@loma.org
June
 OSA winners announced
 Finalize plans for fall meeting
 Finalize plans for fall LOMA course classes
 Annual Conference information sent to Society officers
 Agenda items for LOMA Society Committee meeting solicited from committee
members
 Distribute summer edition of Society newsletter
July
 Members attending Officers’ Training Workshop & LOMA Society Committee
representatives register for LOMA’s Annual Conference
 Begin promoting fall LOMA classes
August
 Nominating Committee begins organizing fall elections, recruits nominees for office
 Current class of local designee lists sent from LOMA Society Support Team
September
 Agenda
 Request new designee list from LOMA
 Order Society membership certificates
 Mail letters of congratulations to new designees inviting them to the fall meeting
 Distribute fall edition of Society newsletter
October
 Hold fall meeting: Election/installation of officers and recognition of new designees
 LOMA’s Annual Conference and Conferment
 Education chairperson/committee solicits volunteers and organizes exam monitoring
activities
 Society education chairpersons request exam monitoring information
 LOMA Society Committee meeting minutes posted to LOMA’s Web site
(www.loma.org)
- 17 -
November
 Administration of LOMA’s fall examinations—monitor examination sites and report
observations to LOMA
 Joint meeting of the old and new boards of directors to plan objectives and activities
for the upcoming year
 Send letters to board members’ company presidents expressing the Society’s
appreciation for their services
 November 30—NPOR due
December
 Finalize plans for spring meeting
 Finalize plans for spring LOMA classes
 Committee chairpersons submit reports to Society president
 Begin preparing OSA submissions (Criteria available on LOMA’s Web site at
http://www.loma.org/Membership/Societies/Resources.aspx.)
 Distribute winter edition of Society newsletter
Banking
Whether or not a Society collects dues, all Societies should have a bank account. The
Society treasurer is responsible for maintaining the bank account. The following are
some suggestions for managing the Society’s bank account.
 The names of the treasurer and two other board members should appear on account
signature cards. Signature cards should be updated annually to reflect the names of
the current treasurer and board members. LOMA recommends that two signatures
be required to make withdrawals.
 The address on the account should be changed annually to reflect the current
treasurer’s address.
 U.S. Societies: The Society’s employer identification number is a nine-digit number
assigned by the IRS. To obtain their employer identification number, a Society must
complete IRS form SS-4 and Form 8871, Political Organization Notice of Section
527 Status. This form should be submitted to the IRS at the same time that Form
1024 is submitted to qualify the Society for tax-exempt status. For complete details,
visit www.irs.gov. Even though Societies do not have employees, employer
identification numbers are required to open bank accounts or to make other financial
transactions. The treasurer’s social security number should not be used on the
society bank account.
 There may be a need or desire to establish more than one bank account. For
example, a Society may want to establish an account for general income and
expenses as well as a separate account for income and expenses related to LOMA
course classes.
 Each month, the treasurer should reconcile the Society ledger against the bank
account statements.
- 18 -
Budgeting
Prior to the beginning of a new Society/fiscal year, the treasurer must submit to the
board of directors a preliminary budget for the upcoming Society/fiscal year. The board
is responsible for approving the budget before the first membership meeting of each
new fiscal year. The approved budget is the plan that should be followed by the
treasurer throughout the coming Society/fiscal year.
It is a good idea to establish a contingency fund in the budget to cover unexpected
expenses that may arise.
All officers and committee chairpersons should receive a copy of the budget and should
be aware of the financial resources available to them. The annual Society budget
should also be presented to the membership as soon as possible each new fiscal year.
A sample budget from the LOMA Society of the Twin Cities at the end of this text may
be a helpful reference (see page 60).
Suggestions for Managing Society Finances
LOMA recommends that Societies use cash-basis accounting for managing their
financial transactions wherein revenues are recognized when cash is received, and
expenses are recognized when cash is paid out. A simple cash-basis plan that may be
used is the establishment of revenue and expense categories coinciding with specific
budget categories. (For example, revenue categories may consist of dues, meeting
fees, company contributions, class tuition, etc. Expense categories may consist of
supplies, newsletter expenses, meeting expenses, educational expenses, public
relations expenses, etc.) Each Society should establish an accounting system that
meets its particular needs (see sample from the LOMA Society of Fort Wayne on page
61).
In addition to making the “Annual Report” to the Society, the treasurer should make
financial reports to the board of directors throughout the year. These interim reports
should summarize revenues and expenses as compared to the budget.
The following are additional suggestions for managing Society finances:
 The outgoing treasurer should review the books with the incoming treasurer before
leaving office and turning the books over to the incoming treasurer.
 When the books are passed from one treasurer to another be sure that the closing
entries have been posted to the appropriate income and expense accounts.
 All financial records and transactions should be recorded in ink.
 All receipts, account statements, and copies of all other financial records should be
saved, passed on to the incoming treasurer, and stored in a secure location.
- 19 -
Taxation and Liabilities
U.S. Societies
LOMA Societies should qualify as tax-exempt entities under Section 510(c)(6) or
Section 510(c)(7) of the Internal Revenue Code. To qualify for tax exempt status, a
Society must file IRS Form 1024. For complete details and instructions for all forms,
filings, and more, visit www.irs.gov.
Societies that have gross revenues in excess of $25,000 in a given year must file IRS
Form 990. The form must be filed by the fifteenth day of the fifth month following the
Society’s year-end. Failure to file on time may result in a penalty of $10 per day, not to
exceed the lesser of $5,000 or 5% of the Society’s gross revenues for the year. If the
form cannot be completed by the due date, an extension may be requested by
submitting to the IRS Form 2758. The extension request must be filed by the due date
of Form 990.
LOMA recommends that Societies file IRS Form 990 every year whether or not they
have gross revenues in excess of $25,000. Filing Form 990 may prevent Societies from
being unnecessarily audited. Form 990 is available at local IRS offices.
State Taxation
U.S. Societies must determine whether they need to file tax documents with their state.
Many states require both incorporated and unincorporated membership organizations to
file annual returns. This information may be obtained from the state department of
revenue, a local tax attorney, or a CPA.
Canadian Societies
As defined in paragraph 149(1)(1) of the Income Tax Act of Canada, LOMA Societies
qualify as non-profit organizations. Subsection 149(12) of the Income Tax Act of
Canada requires form T1004 to be filed when any of the following three criteria are met:
 Dividend, interest, rent, or royalty income in excess of $10,000 in any year
 Total assets (determined under GAAP) exceeding $200,000
 The Society was required to file in any prior year
Form T1004 and a guide for completing the form may be obtained from Revenue
Canada.
Incorporation
U.S. Societies that are very large or that perform a large number of community service
activities may want to consider incorporation as a means of limiting liability. Societies
considering incorporation should consult an attorney in their state and should notify the
LOMA Society Support Team of their intentions. Canadian Societies interested in
incorporation should contact Consumer & Corporate Affairs Canada.
- 20 -
Membership
Society membership eligibility requirements are outlined in each Society’s bylaws.
Completion of a LOMA designation is required for Society membership. Many Societies
offer associate membership to active LOMA students, LOMA Ed Reps, and/or LOMA
Principle Reps. The LOMA Society Committee recommends student membership as a
means of encouraging students to complete LOMA designations and increasing Society
participation.
Membership Dues
LOMA does not collect dues from designee holders or LOMA Societies. The decision
whether or not to collect dues, the amount to collect, and the method of collection is
determined by each Society. Dues generally range in amount from $3 to $50, with most
Societies charging $10 to $20. In many cases, companies pay Society membership
dues for their employees. Funds obtained through dues collection should be used to
defray Society expenses.
Meetings
Organization is the crucial factor in Society meeting success and a well-run program will
enhance the reputation of the Society. Meeting organization can be broken down into
three areas: planning and preparation, managing the meeting as it transpires, and
completing post-meeting responsibilities.
Planning and Preparation
The following will help you properly prepare for a successful meeting.
 Establish an objective for the meeting
 Prepare an agenda for the meeting as far in advance as possible (include date, time,
topic, speaker, location, cost, etc.)
 The vice-president should delegate responsibility for making meeting arrangements
 Finalize the agenda
 Announce the function and send invitations to special guests
 Delegate responsibilities for the meeting itself
 Confirm that all arrangements have been made as planned, i.e., location, food, etc.
Managing the Meeting
The following tips will help you properly manage your meeting:
 The meeting should commence according to schedule
 The president should lead the meeting and should follow the agenda
 Meetings should be conducted according to parliamentary procedure as outlined in
Robert’s Rules of Order
 Minutes of the meeting need to be recorded and photographs should be taken
 Attendees should complete meeting evaluation forms and leave them in the
appropriate location (See the Atlanta LOMA Society’s meeting evaluation form on
page 62.)
- 21 -
Post-Meeting Responsibilities
 Make sure that all Society materials are removed from the facility
 Sign bills, collect receipts, and deposit any proceeds from the meeting
 Send a note of appreciation to the speaker, any special guests, and companies that
provided services or goods for the meeting
 Compile the responses from the evaluation forms and report this information to the
membership via the meeting minutes or Society newsletter
 Finalize and distribute the minutes
 Submit summary of meeting to LOMA Society Support Team via e-mail,
lomasociety@loma.org, for possible coverage in Resource magazine
Speakers
Finding a speaker for an event may be the biggest challenge Program Committee
members face. One suggestion is to look within the membership. There may be Society
members who have special skills, talents, or expertise that may be of interest to other
Society members, or there may be members who know someone who would make an
interesting presentation. Other sources for finding speakers include:
 LOMA
 Local college and university professors
 Leaders from large companies such as IBM, Delta Air Lines, etc.
 Chambers of Commerce
 Leaders of LOMA member companies
 Members of industry organizations such as the Society of Financial Services
Professionals
 Convention and Visitors Bureaus
 Banks and other financial intermediaries
 Not-for-profit organizations and charities such as the Red Cross and the American
Cancer Society
Topics of current interest to the industry are always appropriate for Society meetings.
However, Societies should vary the types of programs offered to ensure the meetings
are enjoyable and beneficial to members.
Treatment of Speakers
Before contacting a potential speaker, as much information as possible about the
meeting should be confirmed, including the date, time, location, preferred topic, length
of presentation, compensation, etc. A potential speaker should be contacted via
telephone well in advance of the meeting date. If a speaker is secured as a result of a
telephone call, a confirmation letter with complete details of the meeting should be sent
immediately following the telephone conversation.
The following are additional suggestions for working with speakers:
 Reconfirm all arrangements with the speaker—A/V requirements, transportation,
etc.—no less than one week in advance of the meeting.
- 22 -















If the speaker is from out of town, assist him or her with travel arrangements. Take
advantage of any corporate rates local insurance companies may have negotiated
with hotels, and make sure that the speaker is given adequate accommodations.
Arrange transportation to/from the meeting site and to/from the airport.
Ask the speaker for a biography and photograph for your advance publicity and so
that he or she can be properly introduced at the meeting.
Prior to the meeting, send the speaker copies of the meeting program and advance
publicity.
Meet the speaker upon his or her arrival and escort the speaker to the meeting.
Show the speaker the meeting facilities prior to the meeting.
Make sure that A/V equipment is set up to the speaker’s requirements and
satisfaction.
Provide water for the speaker.
Assign a host to the speaker so that he or she is never left alone during the meeting.
Seat the speaker at the head table, and introduce the speaker to the officers and to
others at the head table.
Introduce the speaker to the assembly as he or she has requested.
Take photos of the speaker during his or her presentation and submit the photos and
a press release to the local media and to LOMA. LOMA publishes photos and
summaries of the presentations in the “LOMA Society News” section of Resource
magazine.
Handle reimbursement of expenses and compensation promptly. If a speaker is not
to be compensated for his or her service, a small gift of appreciation is in order.
ALWAYS send the speaker a thank you letter.
Request an electronic copy of the speakers’ presentation for distribution to members
and to post on your Society’s Web site.
If the speaker’s presentation is featured or mentioned in the media, send him or her
a copy of the article.
Programs Honoring New Designees
LOMA Societies are encouraged to recognize new designees in their areas.
Recognition of new designees is an excellent opportunity for a Society to publicize its
activities throughout the industry and community, and it is an important means of
recruiting new Society members. Recognition activities may be held in conjunction with
a regularly scheduled meeting or may be a separate event.
Diplomas are sent to company Ed Reps, so they can present them to new designees.
However, a Society may make arrangements with Ed Reps in their area to present the
diplomas to the new designees during a Society recognition program. If a Society is not
in the position to present diplomas, a small gift or certificate of membership may be
presented to the new designees.
The following are some suggestions for new designee recognition programs:
 The recognition program should be the highlight of the meeting during which it is
held.
- 23 -






Family, friends, and associates of new designees as well as company executives
should be invited to attend the program.
Photographs should be given to the designees and sent along with press releases to
the local media, the designees’ employers, and to LOMA.
A well-known speaker will encourage attendance. However, the speaker should be
made aware that his or her presentation is secondary in importance to honoring the
new designees. The speaker’s message should be appropriate to the audience and
to the occasion. A time limit for the presentation should also be agreed upon by the
speaker and the chair of the Membership Committee as far in advance as possible.
If there are a large number of new designees, or if post-meeting activity is
scheduled, a feature presentation may be omitted.
Leaders of the business and professional community should be invited.
Encourage all Society members to attend.
Select a good meeting location, and ensure a well-run program that will enhance the
reputation of the Society.
Guidelines For New Designee Recognition Ceremony
The Society president should preside over the new designee recognition ceremony. If a
LOMA staff member, board member, or Education Council member is present, they
should also be included in the ceremony.
Each new designee should be called forward individually and presented a small gift, a
certificate of membership in the Society, or their diploma. This is the best time for
photographs to be taken. Make sure that new designees being recognized are in
attendance. Designees who are unable to attend may be recognized collectively after
those present have been properly acknowledged.
While the new Designees are being recognized individually, the president should
provide a biographical introduction including the designee’s company name, position,
and, time permitting, community involvement. The following speech may be used to
officially welcome new designees into the Society.
Before welcoming you into the Society, I want to remind you that high ethical
standards are the foundation upon which public trust is built, that each of you has a
professional obligation to demonstrate the highest ethical standards in your life and
work, and that the trust of your customers can only be earned and maintained
through ethical behavior. Individuals earning LOMA fellowship designations shall
adhere to LOMA’s Code of Professional Ethics, which is incorporated into the
following, pledge:
In all my professional activities I shall:
 discharge all duties with honesty, integrity, objectivity, fairness, and
professionalism
 deal with others in a manner in which I would want them to deal with me
 place the public interest above my own
 continually strive to master all aspects of my business and to improve my
professional knowledge and skills
- 24 -

diligently strive to ascertain clients’ best interests and seek to ensure that these
interests are met
 respect clients’ privacy and the confidentiality of information they provide, within
the constraints of the law
 comply with the spirit and letter of the law
I shall hold my professional designation proudly and seek to enhance the reputation
of my designation and the financial services industry in every way.
Will the members of the (year) class please rise? LOMA has certified that you have
completed all the requirements for the designations of Fellow, Life Management
Institute and/or Fellow, Financial Services Institute, and that you are in good standing.
Therefore, it is an honor and a pleasure to welcome you into the LOMA Society of
(Society name).
To each of you, I give my sincerest and warmest congratulations.
Communications And Public Relations
Good public relations require time, effort, and commitment from Society officers. Two of
the best public relations efforts are (1) establishing relationships with the media and (2)
establishing visibility in the community.
Establishing Relationships with the Media
The Communications Committee should determine which media forms are best for
publicizing Society activity. This may depend on the Society’s location. For instance, in
large cities, suburban newspapers are most likely to be interested in Society news.
Many small cities have weekly newspapers that will publish Society information. Also,
newspapers may use Society events in a broader feature story about professional
development.
Newspapers
Newspapers are generally the media form that is most willing to provide Society
coverage. The following are suggestions for establishing relationships with newspapers:
 Make an appointment with the business editor to talk to him or her about the
Society, its activities, and explain the Society would like to provide the paper with
information about their events
 Inquire about the paper’s community calendar, and if it is appropriate, publish
Society events in the calendar
 Ask for information on the best method for submitting information to the paper
 Ask for deadlines as well as copy and photograph specifications.
Radio
Many radio stations provide free airtime, usually referred to as public service
announcements, for not-for-profit organizations. Call radio stations in the Society area
and inquire about publicizing Society events via public service announcements.
- 25 -
Television
When a Society is hosting a major event, local television stations should be invited. Be
sure to extend the invitation well in advance of the event and provide extensive
background information about both the Society and the event. As the event draws
closer, extend the invitation again. Local broadcasts and community networks many
times post a calendar of local events. You should also look into linking professional
bulletin boards with your Society’s Web site to garner additional exposure.
Developing Good News Stories
One of the keys to a successful relationship with the media is developing good news
stories for publication. Use the traditional structure on all news releases. The following
diagram illustrates the traditional structure of a news release:
The “lead” paragraph should answer
WHO? WHAT? WHEN? WHY? HOW?
(not necessarily in that order)
Important Details
Subsequent paragraphs in order of importance
“Expendable” Information
When space is at a premium, news paragraphs are eliminated from the bottom up.
Use the proper writing style. The Associated Press Stylebook and Briefing on Media
Law is the authority on news writing style. The following are some basic guidelines for
news writing:
 Keep information short and simple
 Use familiar words and terminology
 Use short sentences (more than 20 words should be separated into two sentences)
 Use short paragraphs
 Write in the third person (i.e. he, she, they, etc.)
 Provide the name and address of meeting place and the time of the meeting—
names make news, but using too many names detracts from the importance of
individuals mentioned in an article
 Use middle initials with common names like Smith and Jones
 Use only the person’s last name upon second mention in a story
 Give exact dates (do not use tomorrow, next week, etc.)
 Write the word for numbers one through nine, and use numerals for numbers 10 or
greater
 Never begin a sentence with a number
 Always indicate a.m. or p.m. when referring to time
 Abbreviate months used with dates with the exception of April, May, June, and July
 Do not include the year unless it is different from the present year.
- 26 -
Please refer to the sample news releases at the end of this text (see pages 69-71).
Establishing Visibility in the Community
The best way for Societies to establish visibility in the community is through community
service projects and volunteer work. Participating in community service projects and
volunteer work adds variety to Society activities, helps the community and less fortunate
individuals, and provides the Society with recognition. These opportunities are great
ways for Society members to hone their organizational and promotional skills for future
leadership positions.
The following are suggestions for community service projects:
 Participate in trash clean-up programs (The LOMA Society of South Central Texas
has adopted a mile of highway and is responsible for keeping it clean.)
 Host a holiday party or haunted house for underprivileged children (Contact the local
social services or volunteer services office for information on individuals that may
wish to participate.)
 Sponsor a blood drive (Contact the Red Cross or your local blood bank for
information on how to organize the event.)
 Answer telephones during a telethon (Contact your local Public Broadcasting
channel or other sponsoring organization.)
 Serve meals at a local shelter or soup kitchen (Many Societies sponsor food drives
for local coalitions that fight hunger.)
 Participate in charity walk-a-thons, dance-a-thons, road races, etc. (The LOMA
Society of Greater New York participates in the annual AIDS Walk New York.)
Societies who excel in their community service efforts may also receive recognition by
winning an OSA (see page 39).
Communication with the Membership
Another factor a Society’s success depends on is effective communication with Society
members. Communicating with Society members is the responsibility of the Society
secretary and the Communications Committee.
Society Membership Directory
The Society secretary and Communications Committee should produce and make
available to the membership a membership directory. The directory should include
members’ and officers’ names, professional titles, business addresses, and business
telephone numbers.
Society Newsletters
Most Societies use a Society newsletter as their primary vehicle for communicating with
the membership. The following are suggestions for planning and organizing a Society
newsletter:
 Establish a purpose or objective for the newsletter (Determine what you hope the
newsletter will achieve in both the long term and the short term.)
- 27 -









Consider the newsletter’s audience (Are you writing to Society members,
prospective members and new designees, Company executives, Ed Reps, etc.?)
Organize your short-term objectives (announce upcoming events, meeting minutes,
recruit volunteers, and inform members of current events that may affect them)
Organize your long-term objectives (establish an image, establish support from area
companies, foster sense of belonging among members)
Establish an editorial formula to focus on certain topics in each newsletter, such as:
 Promotion of Society activities 30%
 Minutes/Society business 30%
 Articles of interest to members 25%
 Individual recognition 15%
Establish “departments”/regular sections to encourage consistency in each issue
Use themes (The theme of an issue may be based upon the presentation topic of an
upcoming speaker.)
Delegate responsibility for different sections of the newsletter (Assign newsletter
responsibilities at the beginning of the year so volunteers may collect information on
an ongoing basis.)
Utilize information found in other publications including company newsletters,
LOMA’s Resource magazine, etc. (Before reprinting an article, however, seek
permission from the publisher.)
Use the membership as a source for material (Poll four or five members for their
opinion on a topic and print the responses along with a photo; or feature an interview
of a Society member in each issue. Note that if you poll members, you could also
feature this on your Web site and drive members to it for a later newsletter feature.)
Meeting Notices
Some Societies find that it is effective to communicate upcoming meeting information
via a meeting notice in addition to the information contained in the Society newsletter. A
meeting notice should be a brief, one-page summary of the upcoming meeting and
should indicate how Society members can make reservations to attend the meeting.
Communicating with the Membership via a Key Representative Program
Some Societies such as the LOMA Society of Atlanta have implemented a “key
representative” program for communicating with Society members. A key representative
(Key) is the Society member or LOMA Ed Rep in each LOMA member company who
serves as the primary contact among the designees, the company, and the Society.
All Society information including meeting/activity announcements and Society
newsletters are sent to the Key, who disseminates the information to company
designees. The Key also assists the Society in maintaining an accurate membership list
by keeping the Society informed about changes with designees in their company.
Societies that use Keys should show their appreciation to the Keys by recognizing them
at meetings and in Society publications.
- 28 -
Telephone Contact
An often overlooked method that Societies may use to communicate with the
membership is telephone calls. For example, each member of the Communications
Committee may assume responsibility for phoning a certain segment of the membership
to remind members of meetings and upcoming events. Telephoning is especially useful
now that most offices have voice mail because a message may be left with confidence
that the person will receive it.
Communication with LOMA
New President’s Organizational Report —NPOR
The NPOR (see page 41) should be completed by the incoming Society president and
must be received by LOMA by November 30. The NPOR includes
 Officer contact information
 Information regarding dues, Society services, and membership
Officer contact information contained in the NPOR is entered into the Society officers'
database and is used for
 Contacting Society officers and for providing officers with information
 Compiling the LOMA Society Officers' Directory
The NPOR form may be downloaded from the “Society Officers’ Resource Center” at
www.loma.org/SocietyResources.htm. We strongly recommend electronic submission of
all Society forms, documents, articles, etc. via e-mail to lomasociety@loma.org. LOMA
also requests updates be submitted each May, preferably via e-mail.
New President’s Planned Activities Report—NPPAR
The NPPAR (see page 47) should be completed and turned in by the new Society
president and is due at LOMA on November 30. The NPPAR provides an overview of
Society activities planned for the upcoming year. The information contained in the
NPPAR is compiled into a master Society activity calendar providing an overview of
Society activities planned for the upcoming year in order to
 Plan Society visits
 Assist the treasurer with membership records, mailing lists, etc.
 Assist the president in completing reports (see page 7)
 Compose and mail congratulatory letters under the Society president’s signature to
all new designees and/or Society members
 Manage the ordering and distribution of Society stationery
 Keep the membership roster up-to-date
 Ensure all communications are sent to the membership and to LOMA on a timely
basis
 Manage public relations responsibilities
We strongly recommend electronic submission of all Society forms, documents, articles,
etc. via e-mail to lomasociety@loma.org. LOMA also requests updates be submitted
each May, preferably via e-mail.
- 29 -
General Communication
LOMA is committed to supporting LOMA Societies in all their endeavors. However,
LOMA’s ability to support Societies is contingent upon Societies’ communication with
LOMA. In order for LOMA to effectively support the Societies, Societies must
 Keep LOMA informed of accurate officer information (This includes turning in the
NPOR by November 30 and keeping LOMA informed of any changes in the officers’
roster during the Society year.)
 Send LOMA accurate information about Society meetings as far in advance as
possible (This includes turning in the NPPAR by November 30 and keeping LOMA
informed of changes in the Society calendar that occur during the year.)
 Send LOMA copies of board meeting and membership meeting minutes as well as
activity and program reports so that LOMA can promote your Society and maintain a
record of Society activities
 Include LOMA on the Society mailing list (This keeps LOMA informed of Society
activities, provides information regarding the image that the Society is conveying to
its members, and provides LOMA with ideas for new ways to assist Societies.)
 Provide feedback to LOMA (Respond to the surveys that LOMA frequently sends to
Society officers requesting feedback on Society activity and LOMA services. Contact
the LOMA Society Support Team at any time to offer suggestions on how Society
support may be improved.)
LOMA’s Communication with Societies
LOMA communicates with Society officers via e-mail and telephone. However, when
disseminating information that concerns all LOMA Societies, LOMA uses several
different media.
Every LOMA Society officer periodically receives LOMA Society Officers’ Update, the
Society officers’ newsletter. Update shares information about Societies, covers LOMA
programs and other information, reminds officers of expectations and deadlines, and
communicates policy decisions regarding Societies.
LOMA often channels information through Society presidents and/or committee
representatives. Memos and other information are sent to Society officers as needed.
Distinguished Service Award Programs
It is essential that volunteer organizations such as LOMA Societies are able to motivate
their members to participate and that they recognize and commend active members for
their involvement. A Distinguished Service Award (DSA) Program is an excellent way to
recognize outstanding contributions by Society members and to encourage participation
in Society activities.
A DSA program should be administered by the Society board of directors or by a DSA
Committee. During the year, the DSA Committee should monitor the participation of
Society members who can accumulate points for participation in Society activities based
upon a scale determined by the board/DSA Committee. Toward the end of the Society
- 30 -
year, the DSA Committee will present nominations for DSA awards to the board of
directors.
There should not be a predetermined number of DSA awards presented; all deserving
members should be recognized. Also, Society members should be eligible to earn as
many DSAs as are merited by Society involvement. Each Society should publicize the
presentation of DSAs and notify LOMA of the winners.
Suggested Guidelines for DSAs include:
1. Appointing a DSA Committee
2. Assigning point values to Society activities based upon the Society’s mission and
goals
3. Determining how point records will be maintained and who will be responsible for
record maintenance
4. Sending LOMA an outline of the program criteria and an overview of how the
program will be administered
5. Presenting nominations to the Society board of directors, who should determine
the final recipients
5. Planing recognition of DSA recipients (DSA certificates are available from LOMA)
6. Sharing recognition activity information with LOMA for publication in Resource
magazine
Scholarship Programs for College and University Students
Several Societies grant scholarships to college and university students. Society
scholarships help deserving students and foster Society recognition in the community.
Society scholarship programs may:
 Assist students in obtaining degrees of benefit to the insurance and financial
services industry
 Increase recognition of LOMA designations and the LOMA Society
 Encourage membership in the Society by assisting a student who may eventually
become a member
 Encourage area colleges and universities to grant academic credit for LOMA
courses
Recommended Requirements
The sponsoring college or university should:
 Have a written policy for considering LOMA courses for academic credit
 Offer a curriculum that prepares students for careers in the insurance and financial
services industry
 Have an office through which scholarship programs are administered
 Publicize the availability of the scholarship
 Be located in the Society’s area
 Recommend a student worthy of the scholarship, based on merit or need
The student should:
- 31 -




Have a cumulative grade point average of at least 3.0, B, or the equivalent
Show interest in pursuing a career in the financial services industry and should
submit a written statement of their career goals
Be pursuing a LOMA designation, have attained a LOMA designation, or make a
commitment to pass at least one LOMA course during the next exam cycle (If
applicable, LOMA course transcripts and grade reports should be obtained by the
student from LOMA.)
Not be a relative of any member of the Society board of directors or education or
scholarship committee
The LOMA Society of Greater Baltimore suggests the following guidelines for
developing a scholarship program:
1. Appoint a scholarship committee to administer the program. The Society
education chairperson is responsible for overseeing the scholarship committee
and the development of a scholarship program.
2. Establish requirements for the sponsoring college or university and student
candidates.
3. Establish application deadlines and an award presentation date.
4. Contact local colleges and universities to determine (a) whether or not they are
willing to consider accepting LOMA courses for academic credit, (b) whether or
not they would be interested in participating in the scholarship program, and (c)
the approximate number of students each year who would meet the scholarship
requirements.
5. Submit a report to the Society board of directors requesting membership approval
for funding the scholarship from a narrowed-down list of potential sponsoring
colleges and universities.
6. Determine how the scholarship funds will be managed and administered.
7. Send the sponsoring institution(s) detailed information about LOMA’s Programs,
the Society, and the scholarship program (include scholarship application forms).
8. Sponsoring institutions should submit applications to the Society education
chairperson who will evaluate each application and make recommendations to the
board of directors. The board will vote to select the scholarship recipient.
9. Notify the student that they have received the scholarship, and arrange for the
award to be presented to the student at a Society meeting. Take photos of the
presentation and send them to LOMA for publication in Resource.
10. Make the scholarship award payable to the sponsoring institution that will credit
the student’s account.
Societies considering starting a scholarship program may contact one of the following
Societies for information about their programs (see the current LOMA Society Officers’
Directory, available online at
http://www.loma.org/Membership/Societies/Resources.aspx):
 LOMA Society of Ohio
 LOMA Society of South Central Texas
- 32 -
Cross-Credit Opportunities
LOMA courses may often be used for academic credit at colleges and universities and
to meet continuing education requirements for state licensing and other professional
designations. LOMA Societies should consider pursuing projects that result in various
organizations granting credit for LOMA courses.
Seeking Credit for LOMA Courses at Colleges and Universities
Academic credit for LOMA courses is granted at the discretion of individual colleges and
universities. There are generally two methods by which colleges and universities may
offer credit for LOMA courses: direct transfer of credit and prior learning programs.
Direct transfer of credit is obtained when students enrolled in an institution follow
established procedures in applying for academic credit for LOMA coursework. The
process generally involves presenting an academic adviser with a LOMA transcript. The
academic advisor and/or registrar will compare LOMA courses and credit
recommendations with courses offered by the school.
Prior learning programs award academic credit to students who demonstrate knowledge
through prior educational experiences such as completion of the FLMI program.
Several Societies have approached institutions in their areas requesting credit be
granted toward particular programs of study—such as risk management—for the
completion of LOMA designations. Establishing credit for LOMA courses with local
universities makes the application process much simpler for individual students.
The following Societies can provide additional information about cross-credit programs:
 The LOMA Society of South Central Texas
 The LOMA Society of Twin Cities
Credit for the FLMI
LOMA has established articulation agreements with numerous colleges and universities
so credit for FLMI courses can be applied directly towards earning a degree. This is a
wonderful benefit for your members who may be pursuing a degree at the same time
they are earning their FLMI. For a complete list of colleges and universities that apply
FLMI courses for credit to their own degree programs, write to lomasociety@loma.org
and the most current information will be e-mailed to you.
Administering a College/University Academic Credit Approval Program
More than 300 colleges, universities, and other academic institutions throughout the
world have granted students credit for LOMA courses. All LOMA courses have been
evaluated and are recommended for college and university academic credit by the
National College Credit Recommendation Service (National CCRS), an independent
agency of the New York State Education Department. This means that designees may
receive up to 34 semester hours of academic credit toward a degree from a participating
institution, and possibly more if additional electives have been completed.
- 33 -
Implementing academic credit approval programs
 Promotes LOMA programs
 Assists in the continuing education of Society members
 Enhances Society exposure in the community
 Recruits students into LOMA programs
 Decreases company’s costs for those supporting designations and continuing
education programs
Suggestions for Administering an Academic Credit Approval Program
1. Form a subcommittee of the Education Committee that reports to the Society
education chairperson.
2. Compile a list of colleges and universities in the Society area (may be found at a
local library).
3. Contact LOMA for a list of colleges and universities in the Society area that have
accepted LOMA courses for credit.
4. Contact the LOMA Society Support Team for a list of the number of designees in
your area and/or the number of area employees enrolled in LOMA courses.
5. From the information obtained above, compile a list of colleges in the Society area
that do not offer credit for LOMA courses.
6. Further limit the list to institutions that would be most likely to offer credit for LOMA
courses:
 Colleges/universities offering business and insurance degrees
 Colleges/universities offering evening classes
 Colleges/universities located close to insurance companies
 Affiliates of colleges/universities already granting credit for LOMA courses
 Competitors of colleges already granting credit for LOMA courses
 Colleges/universities in which LOMA students are currently enrolled
7. Assign specific institutions for subcommittee members to approach. Set a target
date of three months for committee members to contact assigned institutions.
8. Periodically follow up with subcommittee members.
Subcommittee members contacting colleges and universities should
1. Determine the institution’s policy on transfer credits and prior learning programs by
consulting the institution’s catalog, application material, etc.
2. Determine who at the institution has the authority to review the LOMA programs to
determine if credit will be granted (The college or university registrar’s office is a
good place to initiate contact with the college/university and can usually assist you in
determining which individuals should be contacted.)
3. Make an appointment to meet with the individual who will determine if credit should
be granted for LOMA courses
4. Clearly present the Society’s position
 State the Society objective (“We would like for your institution to offer
academic credit to students who have completed LOMA courses.”)
 Approach the institution using the philosophy that offering academic credit for
LOMA courses responds to the needs of students and the business
- 34 -
community, and it will encourage LOMA students to enroll in other courses at
the institution
 Emphasize the quality of LOMA courses, study materials, and examinations
 Display LOMA course materials
 Be prepared to answer questions on LOMA programs and how they are
administered
 Be prepared to compare LOMA courses to courses taught by the institution by
studying the course descriptions in the school’s catalog
5. Ask when and how the college/university’s decision will be communicated
6. Follow up with the contact if notification has not been made by the expected
deadline
7. If the college/university agrees verbally to offer credit for LOMA courses, ask
for a letter of confirmation outlining the details of the agreement
8. If the college/university decides not to offer credit for LOMA courses, determine why
and ask if the school will reconsider the Society’s proposal at a later date
9. Notify LOMA with the results of the Society’s effort
10. Publicize the Society’s effort to area companies, Ed Reps, and the LOMA Society
Support Team via Society and company newsletters, press releases, education fairs,
etc.
Other Applications of LOMA Coursework
Societies may wish to publicize to the membership and prospective students other
applications of LOMA coursework including
 Non-resident college degree programs
 Continuing education requirements for state licensing or professional designation
programs
 Credit for other industry designation programs
Contact LOMA for current information about application of LOMA course credit to other
programs.
LOMA
Office of the Registrar
6190 Powers Ferry Road, Suite 600
Atlanta, GA 30339
Tel: 1-800-ASK-LOMA (Option 1) / 770-984-3761
Fax: 770-984-6415
E-mail: education@loma.org
- 35 -
LOMA Course Classes and Study Groups
Students often prefer to prepare for LOMA examinations through participation in LOMA
course classes rather than through independent study. Some Societies offer to
coordinate classes and study groups to assist students in preparing for exams and
completing LOMA designations.
Teaching Formal Classes
 Societies considering offering LOMA classes should first check with area Ed Reps at
LOMA member companies to ensure that companies are not offering classes as
well, and to determine if there is a demand for classes.
 Based on the information gathered from Ed Reps, determine which classes should
be offered.
 Recruit potential instructors from among Society members or individuals with
expertise in the functional areas being covered in specific courses.
 Determine the location where the classes will be offered. Company meeting and
conference rooms are generally the best locations for classes.
 Establish the time when the classes will be offered.
 Determine the fee to be charged for the classes. Most students in Society-sponsored
classes are charged a nominal fee, which is used for compensating instructors for
their services.
 Publicize classes. The best way to publicize classes is through Ed Reps. However, if
the Society would like to contact students directly, LOMA may be able to provide
student information.
 Investigate the availability of instructors’ materials. The current edition of the LOMA
Education and Training Catalog outlines courses for which instructors’ materials are
available.
 Distribute instructor evaluation forms at the end of the course to evaluate student
satisfaction.
Working with Companies to Coordinate Classes
If area companies are already offering classes, approach the companies about opening
their classes to students from companies not offering classes. Publicize class
information to Society members and area Ed Reps. You may also be able to volunteer
Society members, especially those within their own companies to help teach the
classes.
Tutoring and Study Groups
Ask Society members to volunteer to tutor LOMA students or, as an alternative to
offering classes, host study groups or review sessions prior to paper examinations, or
on a regular schedule if companies in your area primarily utilize I*STAR. Have a Society
member and/or an individual with expertise lead the group and answer students’
questions about the material. Society members may also assist orient new employees
within their companies by utilizing LOMA’s Instructors’ Kit, Intro to Life and Health.
Promote these services to Ed Reps.
- 36 -
Mentoring Programs
Student mentoring programs are designed to encourage students to continue enrolling
in LOMA courses and to complete LOMA designations. In a mentoring program, Society
members volunteer to serve as mentors to one or more students. Mentors are not
tutors, but are available to students to offer encouragement and inspiration. The Society
education chairperson working with Society volunteers and area Ed Reps should
coordinate mentoring programs.
Societies interested in starting a mentoring program may download the Model Mentor
Program Guide for LOMA Societies from LOMA’s Web site, which provides additional
information for administering mentoring programs. The Education Chair may always
contact the LOMA Society Support Team if they require additional assistance.
Examination Site Monitoring
Paper examinations are administered twice a year in May and November.
Computerized I*STAR exams are offered year-round at participating member
companies. Administration of LOMA exams provides Societies with an excellent
opportunity to help maintain the integrity and reputation of LOMA’s educational
programs by allowing Society volunteers to serve as monitors for examinations. Exam
monitoring information is available online in the LOMA Societies section of LOMA’s Web
site, www.loma.org.
The following are the guidelines for exam monitoring that are included in the exam
monitoring information mailed to Society education officers:
 Assemble a list of Society volunteers willing to serve as exam monitors.
 Utilizing the resources that LOMA provides (see the section that follows), select
which exam(s) each volunteer will monitor. Be sure to consider monitors’ schedules
and office locations when making assignments.
 Using the sample provided by LOMA, compose a letter to all Ed Reps in your
Society area, alerting them that random examination monitoring will be taking place.
The letter should encourage Ed Reps to be cooperative when and if exam monitors
drop in.
 Give each monitor a copy of the proctor instructions and a checklist for each
examination he or she will be monitoring.
 Reiterate to monitors that their role is to observe and report their findings to LOMA.
LOMA will conduct any follow-up if necessary.
 Encourage monitors to check with small companies administering examinations to
confirm that students will actually be sitting for examinations.
 Follow up with the monitors after examinations are over to ensure that they have
sent their checklists to the LOMA Society Support Team.
Site Monitoring Resources Provided by LOMA
 A list of companies in your area administering examinations, Ed Reps for each
company, and the number of students enrolled for each examination
 A copy of the “Official Exam/Proctor Instructions”
- 37 -



A sample letter to Ed Reps explaining the purpose of examination site visits and
notifying them that random visits will be taking place
Instructions for monitors
Examination site checklists
LOMA’s Outstanding Society Awards
LOMA and the LOMA Society committee in an effort to recognize Societies that excel in
the areas of membership, education, communication/public relations, and community
service developed the Outstanding Society Award (OSA) program. The criteria for
LOMA’s OSAs are reviewed by the LOMA Society committee when requested by
Societies and modified as the LOMA Society committee deems necessary. A panel of
three judges who determine the winners reviews award applications, and the awards
are announced by LOMA in the summer. Winning Societies are presented with
medallions and their achievements are publicized in Resource magazine. Visit the
Society Officers’ Resources Center at www.loma.org/SocietyResources.htm for a copy
of the OSA criteria or e-mail the LOMA Society Support Team at
lomasociety@loma.org.
Resources Provided by LOMA
LOMA is committed to providing the resources necessary to ensure the continued
prosperity of LOMA Societies. LOMA has committed a team of professionals, the LOMA
Society Support Team, to work with the Societies. LOMA is also dedicated to assisting
individual designees in organizing new Societies and to expanding the recognition of
LOMA designations throughout the insurance and financial services industry.
LOMA Society Support Team
The LOMA Society Support Team supports LOMA Societies by:
 Assisting in the establishment of Societies
 Coordinating Society services such as providing lists of designees in your area for
your membership drives
 Producing and distributing Society publications
 Recording Society historical information when provided
 Responding to Society requests and inquiries
Publications
LOMA Society Officers’ Manual
The LOMA Society Officers’ Manual is a guideline for Society management and
operations. The Manual is available online at www.loma.org/SocietyResources.asp and
printed copies are available by request through lomasociety@loma.org. The Manual is
updated on an as-needed basis. Any suggestions for improvement or additions to the
manual should be directed to LOMA via e-mail at lomasociety@loma.org.
- 38 -
LOMA Society Officers’ Directory
The LOMA Society Officers’ Directory provides a complete listing of officers for all active
Societies. The directory is compiled from the information provided in the NPOR.
Directories are mailed to Society officers at the beginning of the Society/Calendar year
and are available online at http://www.loma.org/Membership/Societies/Resources.aspx.
Resource Magazine and LOMA Society News
A one-year subscription to Resource, LOMA's Magazine for Insurance & Financial
Services Management, is automatically distributed to Society Officers. “LOMA Society
News” is the monthly Resource column devoted to LOMA Societies. “LOMA Society
News” provides coverage of Society meetings and activities and a calendar of upcoming
society events, offering an excellent opportunity for free Society publicity. Features to be
printed in LOMA Society News should be e-mailed to lomasociety@loma.org. Please
include the following with your submissions:
 Date of the meeting or event
 Location of the meeting or event
 Number of attendees or participants
 Information about special recognition
 Name, professional title, and company of featured speaker, if applicable
 Detailed outline of the featured speaker’s presentation, if applicable
 Full names including all professional designations for Society members and
speakers, if applicable
 Photos (Recommendations below)
 Use black and white film whenever possible (if you use color film, have it
printed on glossy paper)
 Make sure your photo has a central subject or focus, e.g., a person
 Limit group photos to four or five people and focus on their faces
 Identify all individuals in each photo by name, position in Society, and
company. Include information about what is happening in the picture
 Write names, designations, and additional information on the back of the
photo using a felt tip pen
 Electronic photos need to be in either .tif, .eps, or .jpg format, with a minimum
resolution of 300 DPI.
Services Provided by LOMA
Officers’ Training Workshop
LOMA’s Society Officers’ Training Workshop (OTW) is held during LOMA’s Annual
Conference and Conferment. The OTW is designed for incoming Society officers and
provides a thorough overview of Society management and operations. It is also a
wonderful opportunity to network and share ideas with other Society officers. OTW
information is published throughout the year in Update, and registration information is emailed to Society officers at least six weeks prior to the conference.
Designee Lists
Upon request, LOMA makes lists of LOMA designees in their Society areas available to
Societies. This information, contained in LOMA’s database and updated to the best of
- 39 -
our capabilities, and records are selected based on zip code ranges provided to LOMA
by the Societies. To keep the database up-to-date, LOMA asks that Societies notify
LOMA of all address, e-mail, employment, and other changes that they are aware
of. All changes may be e-mailed to lomasociety@loma.org. Lists for LOMA students
and Educational Representatives (Ed Reps) are also available by request.
Speakers/Visits by LOMA Staff
LOMA’s goal is to send a staff representative to visit each Society at least once every
three years. Staff visits are scheduled in conjunction with other LOMA business in the
Society area. Societies may indicate if they desire a visit by a LOMA staff member in the
NPPAR. LOMA will make every effort possible to accommodate Society visit requests
and staff members who visit Societies are qualified to make presentations at Society
meetings.
Speakers Bureau
The Society committee representative’s “Annual Report” requests detailed information
about speakers who have addressed Societies during the year. LOMA will facilitate
identifying and contacting local speakers on the Society’s behalf when requested.
Assistance with Society Programs and Projects
Societies are encouraged to contact the LOMA Society Support Team for projects. In
addition, LOMA can refer Society officers to other Societies that have been involved in
similar projects. The following materials are available for free or at a reduced cost* to
Societies through LOMA:
 Individual Society logos for use in Society publications and promotional materials
 LOMA Society name tags*
 DSA certificates
 LOMA designation collection postcards
 LOMA Education & Training Program brochures
 Resource article reprints*
 Certificates of Society membership
 Certificates of recognition
 Gavel plaques*
 Society banners*
*For information and costs for any of these resources, e-mail lomasociety@loma.org.
- 40 -
New President’s Organizational Report—NPOR
Due at LOMA November 30
Please return this report by November 30 to:
LOMA
Suite 600
Atlanta, GA 30339
Fax: 770-984-6415
LOMA Society of:
Year:
Date new Officers assume
their duties:
Society Mailing Address
(if available):
Society e-mail address
(if available):
Web Address (if available):
Society dues (if any):
Services covered by dues:
How many designees are considered active/dues paying members of
your Society?
How many Associate members are considered active in your Society?
Additional Comments/Information:
New? (check one)
PRESIDENT
Yes ____ No____
Full Name & Designations:
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
Alternative E-mail Address (if available):
- 41 -
New? (check one)
VICE PRESIDENT
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
E-mail Address:
New? (check one)
SECRETARY
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
E-mail Address:
New? (check one)
TREASURER
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
- 42 -
New? (check one)
LOMA SOCIETY COMMITTEE REP
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
New? (check one)
PAST PRESIDENT
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
New? (check one)
MEMBERSHIP CHAIRPERSON
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
- 43 -
New? (check one)
TECHNOLOGY CHAIRPERSON
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
New? (check one)
EDUCATION CHAIRPERSON
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
New? (check one)
NOMINATING CHAIRPERSON
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
- 44 -
New? (check one)
AUDITING CHAIRPERSON
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
New? (check one)
COMMUNICATIONS CHAIRPERSON
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
New? (check one)
PROGRAM CHAIRPERSON
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
- 45 -
New? (check one)
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
New? (check one)
Yes ____ No____
Title:
Company:
Mailing Address:
Telephone:
Fax:
E-mail Address:
- 46 -
New President's Planned Activities Report—NPPAR
This information will be entered into LOMA’s master calendar for LOMA Societies and will be
circulated to various publications and individuals.
Please do not schedule activities other than exam site monitoring during LOMA exam weeks—
second full week of May and first full week of November.
LOMA Society of:
Year:
MEETINGS
Dates
Tentative/
Confirmed
T
C
T
C
T
C
T
C
T
C
T
C
Program Description
SEMINARS
Dates
Tentative/
Confirmed
T
C
T
C
T
C
Program Description
SOCIAL FUNCTIONS
Dates
Tentative/
Confirmed
T
C
T
C
T
C
Program Description
OTHER PROJECTS
Dates
Tentative/
Confirmed
T
C
T
C
T
C
Program Description
- 47 -
LOMA COURSE CLASSES
Spring/
Fall
S F
S F
S F
S F
Course Number/Title
Spring/
Fall
S
F
S
F
S
F
S
F
Course Number/Title
Other Activities: ________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
LOMA Visits: When possible, LOMA likes to send a representative to visit each Society at least
once every three years.
Would you like to make special arrangements to have a LOMA representative visit
your Society this year?
Yes ____ No____
Is this a special occasion, anniversary, etc.?
Yes ____ No____
If yes, please provide details:
If a LOMA representative is available, would you like them to
Deliver a keynote ____ Say a few words on behalf of LOMA and the global
professional movement____
Would your Society be interested in having a LOMA staff member attend a meeting if
one is traveling in the area?
Yes ____ No____
If a LOMA representative is unavailable, would you like LOMA to recommend a
speaker for your event?
Yes ____ No____
Would you like LOMA’s assistance in locating speakers in your area to address your
Society?
Yes ____ No____
- 48 -
Do you need LOMA’s help identifying speakers in your area?
Yes ____ No____
If yes, please provide details and possible dates:
LOMA
Suite 600
Atlanta, GA 30339
Fax: 770-984-6415
- 49 -
Annual Report
LOMA Society of:
Year:
Please summarize briefly the following information:
MEETINGS
Date
Topic/Speaker
SEMINARS
Date
Length of
Attendance
Session Topics/Speakers
Seminar
1.
3.
2.
4.
1.
3.
2.
4.
SOCIAL FUNCTIONS (Other than those held in conjunction with meetings)
Dates
Attendance
Description
COMMUNITY SERVICE PROJECTS (Briefly describe project, indicating results and
benefactors)
Project
Participation
Description
- 50 -
OTHER ACTIVITIES (Briefly describe any other Society activities)
Activity
Participation
Description
Classes
Course
# of
Fall/
Course
# of
Fall/
Number/Title
Students
Spring
Number/Title
Students
Spring
F
S
F
S
F
S
F
S
F
S
F
S
F
S
F
S
F
S
F
S
Newsletters: Were newsletters produced for Society members?
Yes________
No________
Number of issues ________________
Meeting Minutes: Were meeting minutes taken and distributed to members?
Yes______No______
Officer and Committee Reports: Please indicate if the required annual reports were made to
the membership and/or board of directors. Please attach copies of the reports.
Annual Reports
Attached or
Annual
Attached or
Report
Previously
Reports
Report
Previously
Made?
Submitted
(Committees)
Made?
Submitted
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Dues: Did your Society charge dues? Yes__________ No__________
How much? ____________
Estimate what percent of companies pay for dues in your Society: __________%
What other sources of revenue did you have this year? _____________________
Membership: How many active members does the Society have? __________________
- 51 -
Surveys: Indicate if the Society surveyed the membership:
____________At the beginning of the year
____________At the end of the year
____________After each program
____________Other
Please share any additional information about Society activity. _____________________
_______________________________________________________________________
_______________________________________________________________________
Please indicate areas in which the Society might have benefited from more assistance from
LOMA.
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
In a separate document, please include the following information for each speaker that
addressed your Society. This information will be compiled by LOMA and distributed to all
Societies.
Name
Society seminar/meeting
Organization represented
Address
Telephone number
Fax number
Topic/category (e.g., politics, business, etc.)
Would this person be interested in speaking to other Societies?
Did this person charge a fee?
LOMA
Suite 600
Atlanta, GA 30339
Fax: 770-984-6415
- 52 -
Society Member Survey
Modified Sample from the Society of Nebraska
The following data is for the use of the LOMA Society of Nebraska. It will be used and
communicated only in the aggregate. No individual information shall be disclosed to any
party.
Please check the item most applicable in each category:
AGE
_____18 to 25
_____55 to 65
_____26 to 35
_____ Over 65
_____36 to 45
_____46 to 55
Education
(Check the highest level completed)
_____High school
_____Master’s Degree
_____Some college
_____Ph.D.
_____Bachelor’s Degree _____J.D.
_____Graduate Studies _____Other (please explain)
(No Degree)
_____Master’s Degree
Sex _____Female _____Male
Years worked in the financial services industry
_____ 1 to 5
_____ 6 to 10
_____ 11 to 15
_____ 16 to 20
_____ 21 to 25
_____ 26 to 30
_____ Over 30
Functional Work Responsibilities
_____Accounting
_____Marketing
_____Actuarial
_____Human Resources
_____Product Development
_____Systems
_____Claims
_____Data Processing
_____Files & Records
_____Policyowner Service
_____Administrative Services
_____Building Operations _____Investments
_____Legal
Other Professional Designations
_____ALHC _____CFA _____CIA
_____CDP _____CFP _____CLU
_____CEBS _____ChFC _____CPA
_____OTHER - Please list
_____Underwriting
_____CPCU _____FSA
_____CSP _____RHU
_____FALU
- 53 -
Meetings
How many meetings of the Society have you attended? _____
The number of the meetings the Society has held is:
_____About right _____Too many
_____Too few
opinion
The Society’s meetings have been:
_____Successful
_____Somewhat disappointing
_____No
_____Fairly successful
_____ Disappointing
Please describe the program or the meetings your Society has held that you consider to
have been:
The most successful
______________________________________________________________________
__________________________________________________________
________________________________________________________________
The least successful
______________________________________________________________________
__________________________________________________________
________________________________________________________________
Opinions on the LOMA Society and its future:
Listed below are some objectives of a LOMA Society. Please check importance you
would assign to each objective.
Most
Important
Very
Fairly
Not
Very
a. To advance
educational interests
_____
_____
_____
____
b. To enhance recognition
of LOMA designations
_____
_____
_____
_____
c. To encourage friendly
social relations among designees _____
_____
_____
_____
d. To promote a greater
understanding of life insurance
management problems
_____
_____
_____
_____
e. To aid the professional
advancement of its members
_____
_____
_____
_____
- 54 -
f. To assist members in
keeping up-to-date on
latest developments
in the insurance industry
_____
_____
_____
_____
g. To promote increased
participation in LOMA
Programs
_____
_____
_____
_____
h. To help maintain the
quality & standards of
LOMA Programs
_____
_____
_____
_____
i. To help those enrolled
in LOMA Programs
_____
_____
_____
_____
j. To enhance the public’s
understanding of the life
insurance industry
_____
_____
_____
_____
Other:
______________________________________________________________________
__________________________________________________________
Are you satisfied with the number of designees who have become members of the
LOMA Society?_____Yes _____No
Do you have any ideas on how to attract new members?
______________________________________________________________________
__________________________________________________________
Are you satisfied with the programs of the Society?
_____Yes
_____No
What would you like to see improved?
______________________________________________________________________
__________________________________________________________
What additional activities would you like to have the Society undertake?
______________________________________________________________________
__________________________________________________________
What kind of recognition do you feel your Society has within your company?
_____Great deal
_____Fair amount
_____Very little
- 55 -
What kind of recognition do you feel your Society has within the financial services
industry in your community?
_____Great deal
_____Fair amount
_____Very little
Do you have suggestions to improve the public image of the LOMA Society within your
company or community?
______________________________________________________________________
__________________________________________________________
Other comments:
- 56 -
LOMA Society of South Central Texas 2009 Goals and Objectives
(sample)
The goals and objectives of our Society are set out below. Achievement of each will
require participation and dedication to the projects adopted for this year.
2008
Goal
Actual
80% membership renewal (93-195)
7% membership growth
60% attending one function
45% new FLMIs at banquet
10% members in mentor program
91%
12.5%
75%
45%
24%
2008
Goal
Actual as of May 3rd
90% membership renewal
10% membership growth
70% attending one function
50% new FLMIs at banquet
10% members in mentor program
90% (198 total) (176)
11% (22)
47 mentors/75 students (as of 9-23)
Activities planned to assist in achieving the above goals:
a. The membership chairperson will continue an aggressive and well-organized
program aimed at attaining our membership goals. This will include letters and
calls to non-renewing members.
b. The vice president and education director will focus on programs of interest to
the Society membership. Through aggressive publicity we will encourage
attendance at functions.
c. The annual banquet will be organized with recognition of new FLMIs and
FFSIs as its primary focus, and Distinguished Service Awards will be presented.
Spouses or guests of new Fellows will be invited as guests of the Society.
d. We will continue the implementation of the mentor program.
e. New endeavors for 2004 to generate more interest and participation from
membership:
1. San Antonio Food Bank (Feb)
2. San Antonio Battered Women’s Shelter (May)
3. Circle T. Riding Center for trauma victims (April/May)
4. KLRN auction (June)
5. Habitat for Humanity (Fall)
- 57 -
LOMA 2004 Projected Budget and Expenses
LOMA Society of the Twin Cities
May 6, 2009
(sample)
2008 actual
2009 budget
2009 actual
2009 variance
$4,423
6,545
10,968
$3,195
6,700
9,895
$3,195
6,362
9,557
$0
(338)
(338)
New member recognition gifts
184
250
0
250
Master FLMI recognition gift
ACS recognition gifts
Service award to Past
President
Printing (Newsletter)
Officers workshop in San Fran
Nametags
FLMI banners
Professional Speakers
showcase
52
36
100
250
40
0
0
62.62
100
250
(22.62)
1,450
500
0
0
0
1,500
500
120
0
0
412.25
0
43.98
0
0
1,087.75
500
76.02
0
0
Total Expenses
Revenue less expenses
Net meeting costs
Officer orientation meeting
Winter meeting (Feb)
Spring meeting (May)
Company rep lunch
Recognition dinner
Fall meeting
2,222
8,746
0
231
209
3,544
750
367
450
5,551
3,195
2,760
7,135
0
225
200
3,000
750
250
1,000
5,425
1,710
518.85
9,038.15
0
171.20
454.95
0
0
0
0
626.15
8,412
2,241.15
1,903.15
0
52.80
(254.95)
3,000
750
250
1,000
4,798.85
6,703
Revenues
Beginning cash balance
Dues
Total Beginning Cash balance
Expenses
Total meeting costs
Ending cash balance
- 58 -
The LOMA Society of Toronto
Financial Statement
Balance as of November 30, 2009
(sample)
Cash on hand – January 1, 2009
Income:
March Breakfast meeting
May Luncheon meeting
September Breakfast meeting
November Recognition Event
Seminar
Three Rivers Festival Donation
Interest – January – November 2009
$980.20
600.00
462.00
598.00
344.00
4,375.00
13.00
8.96
$6,400.96
Expenses:
March Breakfast meeting
May Luncheon
November Event (rental deposit)
November Event Refund
Three Rivers Festival Insurance
Three Rivers Festival face painting supplies
Donation to Iowa Flood Victims
Seminar
Seminar Refunds
Service Charge
Service Charge (NSF for check deposited)
Cash on hand – November 30, 2009
Savings
Checking
457.92
487.33
100.00
8.00
80.00
100.22
100.00
1,068.20
145.00
50.00
5.00
$4,779.49
$ 104.58
$4,674.91
$4,779.49
+134.44
-1,601.14
+48.00
-16.00
-634.41
-56.96
-560.74
-unknown
+unknown
$2,092.68
Due from E&Y for reception at seminar
Seminar expenses (hotel and Victoria Wilson)
November event registration fees
November event registration refunds
Caterer for Nov event
Supply of FLMI and ACS ribbons
Caterer for September breakfast (estimate)*
Charges from LOMA for seminar**
Lincoln National’s contribution to the November
event
Estimated Balance
*This is an estimate based on 92 attendees at $5.75 each, plus tax. Classic Café has been
contacted, but we have not received the bill for this.
** Have not received the bill from LOMA.
Prepared by: Carolyn J. Grepke, LOMA Society Treasurer
- 59 -
Atlanta LOMA Society Meeting Evaluation
October 4, 2009
Sheraton Suites – Cobb Parkway
(sample)
Overall Program
Excellent
Good
Fair
Poor
No Opinion
Overall Content
Publicity
Organization
Format
Location
Facilities
Food
Service
Prices
Speaker
Jimmy Lord, Chairman, Georgia House of Representatives Insurance Committee
Excellent
Good
Fair
Poor
No Opinion
Content
Presentation
Format
Comments:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________
Would you be willing to serve on an Atlanta LOMA Society Committee or a community service project?
_____Yes
_____No
Name: ________________________________________
Company: _____________________________________
Phone Number: _________________________________
- 60 -
MODEL
CONSTITUTION AND BYLAWS
LOMA SOCIETY OF [name designated for the local chapter]
Adopted [date]
The wording in brackets, e.g. [ ], is optional and may be modified or deleted to suite a particular society’s
needs. Otherwise, the text may not be modified or deleted without express approval of LOMA.
Modifications are allowed only under situations of extreme urgency, such as conflicts of law or
established procedures.
ARTICLE I
Name
A. The name of the organization shall be the LOMA Society of [name designated for the local chapter].
ARTICLE II
Purpose and Goals
A. The Society has as its purpose the establishment of a local professional organization of persons who
within the meaning of the tax laws applicable to that country and the local chapter as a not-for-profit
organization, in conformance with the objectives and policies of LOMA, desire to promote their
common interest and thereby serve the public interest.
B. Specific goals of the Society shall include the following:
1. To continue to advance the professional and educational interests of its members
2. To promote and enhance recognition of the Fellow, Life Management Institute (FLMI), the
Fellow, Financial Services Institute (FFSI) and other LOMA designations recognized by the
Society
3. To encourage professional, educational, and social interaction among those who have
received the FLMI, FFSI or other designations recognized by the Society
4. To promote greater understanding and appreciation of the Life Insurance, Banking and
Financial Services Industry and of effective practices in management and operations
5. To encourage and aid participation in the LOMA Education Programs and to cooperate with
LOMA in its educational activities
6. To encourage in its members a high standard of professional conduct
7. To cooperate with other LOMA Societies to further the purposes mentioned above.
ARTICLE III
Membership
A. Membership in the Society is open to any person authorized by LOMA to use a LOMA designation.
B. [Associate membership may be granted to:
1. An active LOMA student. An active LOMA student is defined as one who has taken a LOMA
examination within the last two years.
2. A LOMA Educational or Principal Representative regardless of whether the individual holds a
LOMA designation or is an active LOMA student.
Associate members have no voting rights.]
C. [Any eligible person may become a member or associate member by filing an application with, and
paying any required dues to, the Society.]
- 61 -
ARTICLE IV
Officers and Directors
A. Associate members and nonmembers may not hold offices nor may they serve as members of the
Board of Directors.
B. The officers shall be a President, a Vice President a [Secretary] [Treasurer] [Secretary/Treasurer],
and [an Immediate Past President]. Each officer shall serve for a term of one year or until a
successor is elected and installed in office. [No [officer] [President] may serve in the same position
for more than two consecutive terms.]
C. The Board of Directors of a Society includes the officers specified in Article IV, Section B. The Board
of Directors of a Society may also include but is not limited to: Directors, Committee Chairs and a
LOMA Society Committee Representative.
D. [In the event of a vacancy the Board of Directors may designate or approve a qualified Society
member to serve in the vacant position until a successor is elected by the Society membership and
installed.
OR
In the event of a vacancy the Nominating Committee may submit a candidate to the Board of
Directors. The Board of Directors shall elect a qualified Society member to serve in the vacant
position until a successor is elected by the Society membership and installed.]
ARTICLE V
Nominations and Elections
A. A Nominating Committee consisting of no fewer than three members shall be appointed by the
President, with the approval of the Board of Directors, with one member being designated as
chairperson. Not less than six weeks (42 days) prior to the annual election, the Nominating
Committee shall solicit recommendations for nominees for all offices to be filled at the election,
and shall investigate and verify the eligibility and qualifications of all persons under consideration.
[The committee shall submit its nominations not less than four weeks (28 days) prior to the
annual election.] The committee shall announce its nominations to the membership not less than
ten (10) days prior to the election.
B. Additional nominations may be made from the floor at the annual election. An oral or written
statement from each candidate nominated indicating qualifications and a willingness to serve
must accompany nominations from the floor.
C. Election of officers or slate of officers shall take place at the annual elections. Each society
member in attendance shall have one vote. The candidate or slate of candidates receiving a
plurality of all votes cast shall be declared the successful candidate or slate of candidates.
D. Officers shall assume office at the beginning of the Society/fiscal year following the election.
ARTICLE VI
The Board of Directors
A. Subject to the ultimate authority which is vested in the membership of the Society, the Board of
Directors shall establish Society policy and shall be responsible for the administration of the
Society. The Board may delegate such powers as it deems desirable to any officer, member, or
committee.
B. The Board of Directors shall meet formally at such times and places as may be determined by
action of the board, by call of the President, or by written request of any three members of the
board. Notice of the time and place of all formal meetings of the Board of Directors shall be
communicated to each board member [by the Secretary] not less than five days prior to the said
meeting.
C. __________ members of the Board of Directors shall constitute a quorum for the transaction of
business at board meetings.
- 62 -
D. The member of the Board of Directors designated as the Society’s Representative to the LOMA
Society Committee, pursuant to Article IV of these bylaws, shall by January 31 of each year
submit to LOMA a written report of the Society’s activities for the previous year (the Annual
Report). The Committee Representative shall be authorized to represent the Society at all
meetings of the LOMA Society Committee, and shall ensure that the Society membership is
informed of all policy decisions, action plans, and other results of such meetings.
ARTICLE VII
Duties of Officers
A. The President shall serve as the Society’s chief executive officer, exercising general
administrative responsibility and control over the activities of the Society. The President shall
preside at all meetings of the Society, act as chairperson of the Board of Directors, and perform
other duties as usually pertain to the office of President.
B. The Vice President shall be in charge of programs for the Society. In the absence or incapacity
of the President, the Vice President shall perform the duties of, and have the same authority as
the President.
C. The Secretary shall be responsible for keeping a permanent record of all meetings of the Society
and of the Board of Directors and for ensuring that written notice of all Society meetings is sent to
the membership at least ten days in advance of each meeting. The Secretary shall also be in
charge of all Society communications and publicity of Society activities.
D. The Treasurer shall be custodian of all the Society’s funds and shall be responsible for
administering the Society’s annual budget. The Treasurer shall submit periodic financial reports
to the Board of Directors and an annual statement to the members of the Society.
E. At the discretion of the board, the Secretary and Treasurer positions can be combined to one
position and shall perform the duties of both the Secretary and the Treasurer as described above.
F. The Immediate Past President shall assist the President and the President-Elect with any
arrangements necessary following the annual election to ensure a smooth, effective transition of
management of all functions, activities, duties, and responsibilities and shall perform other special
duties and responsibilities as may be requested or delegated by the President.
ARTICLE VIII
Committees
A. With the approval of the Board of Directors, the President shall appoint any or all of the following
committees.
1. Nominating Committee responsible for nominating officers as outlined in Article V.
2. Education Committee responsible for coordinating all Society education activities.
3. Auditing Committee consisting of one or more Society members who shall oversee the audit of
the Society accounts and submit a report to the membership at the annual meeting.
4. Communications Committee responsible for coordinating all Society communications and
publicity as well as promotion of Society activities and serves as a liaison between the Society,
other Societies and LOMA.
5. Membership Committee responsible for promoting membership in the Society, and for
coordinating the recognition of new designees.
6. Program Committee responsible for coordinating arrangements for all Society meetings and
programs.
7. Technology Committee responsible for coordinating, reviewing and recommending all
technological aspects of the operations of the Society. This includes databases, websites,
technical equipment, etc.
B. Other committees shall be appointed as deemed advisable by the President or the Board of Directors.
Each committee shall report directly to the Board of Directors or through an elected officer, as
designated by the President.
- 63 -
C. Each committee shall be under the leadership of a Chairperson [or co-chairpersons], who may be
elected by the committee or the society membership or appointed by the President. The Chairperson
[or co-chairperson] must be [a member][members] of the Society and shall be responsible for
convening and conducting committee meetings, and for delegating responsibility for committee
activities.
D. The Chairperson of each committee shall file a written report with the Board of Directors for
presentation to the membership at the annual [election] meeting of the Society. Interim reports shall
be filed as requested by the President and/or the Board of Directors.
ARTICLE IX
Meetings
A.
The annual [election] meeting of the Society should be held in the fall of each year, the time to be
determined by the Board of Directors. Notice of the meeting shall be mailed to each member of the
Society not less than ten days prior to the date of the meeting.
B. The topics to be covered at the annual meeting shall include the following:
1. Reports:
a. President’s report, including a summary of business transacted by the Board of Directors
since the last annual meeting
b. Vice President’s report, including a summary of the Society’s meetings and programs for the
past year
c. Report of the Secretary/Treasurer
d. Reports of the standing and special committees
e. LOMA Society Committee Representative’s report
2. Unfinished and/or old business
3. New business
4. Recognition of new FLMIs and FFSIs
5. Presentation of resolutions and/or special awards, recognition, etc.
6. Nomination and election of new officers
C.
Other meetings of the Society may be called by the President or the Board of Directors at their
discretion, and notice of the time and place of each meeting shall be given in advance to all members
of the Society. [Written notice of any meeting at which official business is to be conducted must be
given to all Society members at least ten (10) days prior to such meeting.]
D. At all Society meetings, a quorum for the transaction of business shall consist of the lesser of ___%
of members or ____ members.
E. Any matter arising at a meeting not otherwise expressly covered by these bylaws will be considered
and acted upon in accordance with Robert’s Rules of Order.
- 64 -
ARTICLE X
Fiscal Year and Responsibilities
A. The fiscal year of the Society shall be from [January 1 through December 31] for a 12 month period of
each year.
B. [Dues shall not be required as a condition of membership in the Society.]
C. [Dues for members and/or associate members shall be determined by the Board of Directors subject
to the approval of the membership of the Society and shall be payable annually on a date specified by
the Board of Directors. Any member of the Society delinquent in the payment of dues shall cease to
be a member in good standing and shall not be entitled to vote or hold Society office, except that
such members shall be reinstated in good standing at any time upon payment of the outstanding
dues for the then-current year.]
D. [Funds of the Society shall be deposited in an institution designated by the Board of Directors.]
E. [The Board of Directors shall designate persons authorized to sign checks or contracts or otherwise
incur expenditures or financial obligations on behalf of the Society, and shall determine and
administer such control systems as the Board deems necessary. Officers authorized to sign checks
may be bonded, at the expense of the Society, in an amount fixed by the Board of Directors.]
F. [The annual Society budget for the coming year shall be approved by the Board of Directors before
the first membership meeting of each new fiscal year].
G. [The annual Society budget shall be presented to the membership as soon as possible each new
fiscal year.]
ARTICLE XI
Amendments
This constitution and bylaws may be altered, amended, or repealed, and new bylaws may be adopted, in
the following manner.
A. Any proposal to alter, amend, adopt, or repeal a bylaw shall first receive the affirmative approval of
two-thirds of the Board of Directors.
B. Upon such approval, a copy of the proposal shall be submitted to LOMA which must within thirty (30)
days acknowledge receipt of the proposal and state in writing whether the proposal is approved, not
approved, or deferred for decision for a reasonable and specified interval pending further review.
C. [Upon approval of the proposal by LOMA, the Society Secretary shall distribute a copy of the proposal
to the membership, accompanied by notice of the date, place, and time of the meeting at which the
vote for the proposal shall be held. Notice shall be mailed to each member at least twenty-one (21)
days in advance of the meeting.]
D. [The proposed alteration, amendment, repeal, or adoption shall be deemed effective only if the
conditions in sections A, B, C or Article XI are satisfied and at least two-thirds of the total number of
votes cast by the membership are affirmative.]
ARTICLE XII
Termination of Society
LOMA shall have the right at any time, upon determining that the Society or its members have failed to
abide by this constitution and bylaws, or any applicable bylaws, rules, or regulations of LOMA, or acted in
any way detrimental to the protection of LOMA’s service marks, to terminate the right of the Society to use
the name “The LOMA Society of [name designated for the local chapter]”. Upon such termination, the
Society shall discontinue use of such name and shall not thereafter use or adopt any name containing the
terms “LOMA” or any LOMA designations in connection with the Society or its activities, and that upon
such termination, LOMA shall have the right to require that the Society change its name and to prevent
the Society from using the term “LOMA,” or any mark or name similar thereto, in its name or in connection
with its activities.
- 65 -
Adopted this ____day of _____________, 20_________, at _____________.
In consideration of the adoption of the preceding constitution and bylaws by the members of the Society,
the mutual agreement of the members to abide by and conduct themselves in accordance with such
constitution and bylaws and any applicable bylaws, rules, or regulations of LOMA, and their agreement
not to repeal, alter, or amend the preceding constitution and bylaws, or to adopt new bylaws without
express written approval of LOMA, LOMA agrees to grant the Society the right to use the name “The
LOMA Society of [name designated for the local chapter],” provided that LOMA may at any time terminate
such right if it determines that the Society or its members have failed to abide by such agreement as
determined by LOMA.
LOMA
By_____________________________________________
President
- 66 -
SAMPLE NEWS RELEASE - LOMA Society Recognizes New Designees
FOR IMMEDIATE RELEASE
For more information contact:
(Name)
Phone:
Fax:
E-mail:
LOMA Society of (NAME) Recognizes and Welcomes New Designees
City, State—Date—“The LOMA Society of (name) honored (number) new LOMA designees at the
Society’s (month) meeting,” stated (name), Society president. The evening’s focus was to honor the new
designees for their successful completion of one or more designation conferred by LOMA, headquartered
in Atlanta, Georgia.
The following new designees were honored by the Society:
(Name)
(Title)
(Company)
(and so on)
(Designations)
LOMA’s programs are some of the world’s most recognized and reputable professional education
institutions. Students select courses from more than a hundred that are available in life insurance,
financial services, annuities, management, reinsurance, compliance, underwriting, customer service, and
more. By completing one of LOMA's professional designation programs, students receive a sense of
personal accomplishment and earn the respect of colleagues throughout the industry.
The LOMA Society of (name) is one of more than 44 Societies located around the world
dedicated to promoting professionalism and continuing education in the life, health, and
financial services industry through activities such as (list three or four significant Society
functions such as teaching classes, offering scholarships, hosting important speakers and seminars).
Established in 1924, with 1,200 plus member companies in over 80 countries, LOMA is committed to a
business partnership with its world-wide members in the insurance and financial services industry to
improve their management and operations through quality employee development, research, information
sharing, and related products and services.
###
- 67 -
SAMPLE NEWS RELEASE - LOMA Society General Information
(Name)
Phone:
Fax:
E-mail:
LOMA Society of (NAME) Committed To Professionalism
In The Financial Services Industry
City, State—Date—The LOMA Society of (name) is dedicated to promoting professionalism
and continuing education in the life, health, and financial services industry through activities
such as (list three or four significant Society functions such as teaching classes, offering
scholarships, hosting important speakers and seminars).
The LOMA Society of (name) was founded in (year) in (city) with (number) charter members.
Today, the Society boasts (number) professionals as active Society participants.
The Society is one of more than 44 LOMA Societies around the world. These Societies
represent the more than 75,000 FLMIs in the insurance and financial services community who
have earned the Fellow, Life Management Institute (FLMI) designation.
Established in 1924, with 1,200 plus member companies in over 80 countries, LOMA is
committed to a business partnership with its world-wide members in the insurance and financial
services industry to improve their management and operations through quality employee
development, research, information sharing, and related products and services.
LOMA’s programs are some of the world’s most recognized and reputable professional
education institutions. Students select courses from more than a hundred that are available in
life insurance, financial services, annuities, management, reinsurance, compliance,
underwriting, customer service, and more. By completing one of LOMA's professional
designation programs, students receive a sense of personal accomplishment and earn the
respect of colleagues throughout the industry.
###
- 68 -
SAMPLE NEWS RELEASE - LOMA Society Elects New Officers
(Name)
Phone:
Fax:
E-mail:
(Name of new president) Elected President Of The LOMA Society Of (Name)
City, State—Date—(Name, designations/title/company) has been elected president of the
LOMA Society of (name) for the (year) Society year.
(Mention biographical information on the president including major professional, educational,
and civic activity during recent years.)
Also elected were:
Vice President
Secretary
(and so on)
(Name)
(Name)
(Title)
(Title)
(Company)
(Company)
The LOMA Society of (Name) is one of more than 40 LOMA Societies around the world. These
Societies represent the more than 70,000 LOMA designees in the insurance and financial
services community who have earned the one or more professional designation.
LOMA, headquartered in Atlanta, Georgia, is an international, non-profit trade association in the
financial services industry committed to a partnership with its worldwide members in the
financial services industry. LOMA is dedicated to improving management and operations of the
financial services industry through quality employee development, research, information
sharing, and related products and services.
LOMA’s programs are some of the world’s most recognized and reputable professional
education institutions. Students select courses from more than a hundred that are available in
life insurance, financial services, annuities, management, reinsurance, compliance,
underwriting, customer service, and more. By completing one of LOMA's professional
designation programs, students receive a sense of personal accomplishment and earn the
respect of colleagues throughout the industry.
###
- 69 -

LOMA Society Officers’ Manual 2014 Edition Edited by

Transcription

Similar documents

Oro Loma Sanitary District Wins State Collection System of the Year

program - Metro Loma - Southern California Association of Nonprofit

Oro Loma Sanitary District Wins State Collection System of the Year

Newsletter

restaurants - Harmon Sign

July 23, 2016 - Loma Linda University Church

Loma Linda University School of Nursing