To: Offerors From:

To:
Offerors
From:
Development Alternative Inc. (DAI)
Date:
21 October, 2014
Subject:
Request for Quotation - RFQ # DAI-ACE- 14-0085- Provision of LED Screen,
Barcode Grinding Machine, Marking Machine, Mugs, and Stand.
Reference:
USAID/DAI Contract No.EDH-T-14-05-00004, Agriculture Credit Enhancement
Project (ACE)
Dear Offerors:
Enclosed is a request for quotation for the RFQ # DAI-ACE- 14-0085- Provision of LED Screen,
Barcode Grinding Machine, Marking Machine, Mugs, and Stand as per BOQ specifications. ACE
invites firms to submit a best-offer for subject RFQ funded by the U.S. Agency for International
Development (USAID) under Contract No.EDH-T-14-05-00004, Agriculture Credit Enhancement
Project (ACE).
I.
II.
Type of Subcontract – An award resulting from this RFQ will be a Fixed Price Purchase
Order with Ceiling.
Submission of Questions:
All quotations are due in Kabul on October 28, 2014 by no later than 1600 hours local Afghanistan
time. Quotations received at the office designated below after 1600 hours (4:00 p.m.) will not be
considered. Bidder should submit 1 complete copy of the offering. Submissions by fax will not be
accepted. Bidder’s proposals should not contain any unnecessary promotional material or elaborate
presentation formats (black and white is preferred). Bidder’s standard technical specifications and
product literature are preferred. Bidder should confirm by phone to (DAI/ACE) Procurement Dept
(0799888582) or by email to ace_procurement@adf-af.org.
All quotations must be submitted by email in.PDF format to: ace_submissions@adf-af.org
Questions
Technical inquiries and/or requests for clarification to this offering must be made in writing and
may be made via e-mail to ace_procurement@adf-af.org by no later than 24 October,2014 . All questions
received may be forwarded by DAI/ACE to all participating bidders.
Background
Page 1 of 12
RFQ # DAI-ACE- 14-0085
The purpose of the Afghanistan Agricultural Credit Enhancement (ACE) Program is to work with
and through the Afghanistan Ministry of Agriculture, Irrigation and Livestock (MAIL) to provide
credit to small commercial agricultural producers. The project consists of three components: (1)
Management of the Afghanistan Development Fund (ADF); (2) Agricultural modernization and
value chain development; and (3) coordination and knowledge management.
The businesses financed by ADF include agribusinesses from the sectors of poultry, livestock,
dairy, food processing, cashmere/carpet, textile/handicrafts, agricultural inputs import, distribution
and sale agencies, fresh and dried fruits exporters.
ACE and ADF support the ADF clients’ investments and business using ACE and ADF grants that
are intended to implement activities that are complementary to the grants. Activities include among
others trainings, introduction of new technologies, business capacity development, and exploration
of new markets and expansion of existing markets.
III.
Offeror’s Agreement with Terms and Conditions – The completion of all RFQ
requirements in accordance with the instructions in this RFQ and submission to DAI/ACE of
a quote will constitute an offer and indicate the Offeror’s agreement to the terms and
conditions in this RFQ and any attachments hereto. DAI/ACE reserves the right to award a
purchase order without discussion and/or negotiation; however, DAI/ACE also reserves the
right to conduct discussions and/or negotiations, which among other things may require an
Offeror(s) to revise its quote (technical and/or price. Issuance of this RFQ in no way obligates
DAI to award a purchase order, nor does it commit DAI to pay any costs incurred by the
Offeror in preparing and submitting the quote.
IV.
Index of RFQ – This RFQ is comprised in its entirety of the following sections and
appendices:
Sections of RFQ
Section 1
Quotation Instructions
Section 2
Description of Goods
Section 3
Special Provisions
Section 4
Evaluation Criteria
Section 5
Questions
Appendices
Appendix A: Cover Letter
Appendix B: Detailed Cost Breakdown/Bill of Quantities Form
Appendix C: Summary of Relevant Capability, Experience and Past Performance
Appendix D: Copy of business certificate
Appendix E: Quotation Checklist
V.
Composition of Quote – Offerors shall submit his quote for items detailed in Appendix B
Detailed Cost Breakdown/Bill of Quantities. The quote will consist of Appendix A through E
(see above).
Page 2 of 12
RFQ # DAI-ACE- 14-0085
SECTION 1 – QUOTATION INSTRUCTIONS / ADDITIONAL INFORMATION
The Offeror shall submit its best price offer/quotation as per the following requirements:
1. Quotation Cover Letter signed by a person authorized to sign on behalf of the Offeror. Use the
template in Appendix A.
2. All Prices shall be quoted in Afghan Local Currency (Afghanis) only, Offers in other currencies
will not be considered.
3. Offeror shall submit quotes in prescribed Format of Appendix B.
4. In case of price discrepancy between unit price and SUBTOTAL price, the unit price shall
prevail.
5. The rates quoted shall be for complete service inclusive of all taxes all charges for service
contingent to the work.
6. DAI-ACE is Exempt from Import Duties into Afghanistan
7. DAI has the rights to increase or decrease the goods and services mentioned in this RFQ
8. DAI/ACE Payment term: Net 30 days.
9. Bid validity: Net 60 days from date of submission
10. DAI/ACE will not award a subcontract or purchase order to an organization without
AISA/Ministry of Commerce Business license. The AISA/Ministry of Commerce Business
License must be attached to the quotation.
11. DAI will reserve the right to issue single award or multiple awards.
SECTION 2 – DESCRIPTION OF GOODS OR SERVICES REQUESTED
Please refer to Appendix B for a list and specifications of items required.
SECTION 3 – SPECIAL PROVISIONS
The below provisions will be incorporated into any purchase order issued by DAI.
3.1.
Government Withholding Tax
Pursuant to Article 72 in the Afghanistan Tax Law effective March 21, 2009, DAI is required to
withhold "contractor" taxes from the gross amounts payable to all Afghan for-profit
subcontractors/vendors. In accordance with this requirement, DAI shall withhold two percent (2%)
tax from all gross invoices to Afghan subcontractors/vendors under this Agreement with active
AISA or Ministry of Commerce license. For subcontractors/vendors without active AISA or
Ministry of Commerce license, DAI shall withhold seven percent (7%) "Contractor" taxes per
current Afghanistan Tax Law.
Before the signing of this Agreement, the subcontractor/vendor will provide a copy of the
organization's AISA or Ministry of Commerce license and TIN (Tax Identification Number).
Amounts deducted from the invoices will be forwarded to the Ministry of Finance (MOF) Tax
Division credited to the firm's TIN. Records of payments to the MOF shall be maintained on file
with DAI.
Page 3 of 12
RFQ # DAI-ACE- 14-0085
3.2
Penalty Charges
If the Vendor fails to supply the specified Goods/Services within the date stipulated, DAI shall,
without prejudice to its other remedies under the Purchase Order/Contract price, as liquidated
damages, deduct a sum equivalent to five percent (5%) of the delivered price of the delayed
Goods/Services for each week of the delay until actual delivery, up to a maximum deduction of Ten
Percent (10%) of the Purchase Order/Contract/Contract value.
3.3
Source, Origin and Nationality
All bidders, services and supplies provided must comply with the source, origin, and nationality
restrictions defined by USAID regulations. In particular, the suppliers and supplies must not
originate or be composed of any parts from any of the following countries: Cuba, Iran, North Korea,
and Syria.
3.4
Inspection
DAI shall have reasonable time to time, after delivery, to inspect the service and goods, and to reject
acceptance in not conforming to the specifications of this Purchase Order and offer. Recovery of the
rejected item (s) shall be the sole responsibility of the supplier.
3.5
Warranties
Bidder shall provide information on product warranty and availability of warranty service in
Afghanistan. Bidder shall indicate exactly what is covered under the warranty (parts, labor, product
replacement etc.). Bidders shall provide most favored warranty provisions.
SECTION 4 - EVALUATION CRITERIA
All quotations received in response to this solicitation will be evaluated and scored by evaluation
sub factors. DAI will evaluate these items according to the tradeoff method. Both price and
technical criteria will be evaluated and the bid opening committee will debate the merits of each
offering. The following sub factors shall be used to evaluate offers. Therefore, the Bidder’s initial
offer should contain the best terms from a price and technical standpoint. If determined to be
necessary, (DAI/ACE) reserves the right to conduct discussions with the Bidder. (DAI/ACE) may
reject any or all offers if such action is in the interest of (DAI/ACE) or the public; accept other than
the lowest offer; and waive informalities and minor irregularities in offers received. Factors that
will be considered in making an award under this RFQ include:





Price (40%)
Specifications (15%)
Past Performance of Bidder (10%)
Delivery Time (25%)
Warranties (10%)
Page 4 of 12
RFQ # DAI-ACE- 14-0085
SECTION 5 – QUESTIONS

Does your organization agree to install the machines? Yes or no____________

Does your organization agree to transport the machines to Ariana Saffron Cultivation,
Processing & Packaging Company which is located in Herat province? Yes or
no.___________

Does your organization agree to train Ariana Saffron Cultivation, Processing & Packaging
Company’s employees after installation? Yes or no.___________

Does your company agree to provide warranty for the machines? Yes or no? ______________
If Yes specify time (months/years)___________

Did you include 3 past performance references? ________________________________

For how many days the quote is valid? ________________________________________

Time required for procurement of mentioned activities? _________________________

Time required for delivery? _________________________________________________
Page 5 of 12
RFQ # DAI-ACE- 14-0085
APPENDIX A
QUOTATION COVER LETTER
[On Letterhead]
<Insert date>
TO:
DAI /ACE
House # 509, Shura Street, C8, Kabul City
Kabul, Afghanistan
Ladies and Gentlemen:
We, the undersigned, offer to provide the Request for Quotation - RFQ # DAI-ACE- 14-0085Provision of LED Screen, Barcode Grinding Machine, Marking Machine, Mugs, and Stand .In
accordance with your Request for Quotation dated <Insert date> and our Proposal (Technical and
Financial). Our attached quotation is for the sum of <Sum in Words (AFN
.00 Sum in Figures)
>.
Our quotation shall be binding upon us subject to the modifications resulting from contract
negotiations, up to expiration of the validity period of the quotation, i.e., <Expiration date or
Validity of Bid >.
We understand you are not bound to accept any quotation you receive.
Yours sincerely,
Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:
Page 6 of 12
RFQ # DAI-ACE- 14-0085
Appendix B
BILL OF QUANTITIES
No
Item Name
1
LED Screen
2
Barcode Grinding
Machine
Technical Specification
“P10-RGB” LED Display full color (2m*2m)
Unit
Firm Fixed
Quantity Unit Price
(AFN)
Each
1
Each
1
Each
1
A machine-readable code
Similar to Attached
Picture
Laser-Marking-Machine-Co2-60W-Glass-Tube
3
Marking Machine
Similar to Attached Picture
Page 7 of 12
Firm Fixed
Total Price
(AFN)
RFQ # DAI-ACE- 14-0085
4
Mugs
On the left and Right
of Glass will be saffron
Flower and will be
written some text in
English and Dari
Similar to Attached
picture
Each
500
Each
5
Height: 2 M
Width: 80 Cm
Similar to attached
picture
5
Stand
GRAND-TOTAL IN US DOLLARS/AFGHANIS
Additional Required Information
No
Description / Question
1
Validity of Bid Price:
2
Period of Performance:
Response
October & November, 2014
Page 8 of 12
RFQ # DAI-ACE- 14-0085
3
Payment terms:
4
Delivery Time
5
Warranty
Net 30 Days
Appendix C
Page 9 of 12
RFQ # DAI-ACE- 14-0085
SUMMARY OF RELEVANT CAPABILITY, EXPERIENCE AND PAST PERFORMANCE
Include projects that best illustrate your experience relevant to this (RFQ) or similar activities, sorted by decreasing order of completion date.
Projects should have been undertaken in the past three years (i.e. 2010, 2011, 2012 and 2013) Projects undertaken in the past Five years may be
taken into consideration at the discretion of the evaluation panel.
Item #
Project Title and
Description of
Activities
Location
Province/Distric
t
Client
Name
Client
Telephone
#
Client
Email
Address
1
2
3
Page 10 of 12
Cost in
US$
Start
Dates
End
Dates
Completed
on Schedule
(Yes/No)
Subcontractor
or Prime
Contractor?
RFQ # DAI-ACE- 14-0085
APPENDIX D
BUSINESS LICENSE/CERTIFICATE
License
Please Attach
Page 11 of 12
RFQ # DAI-ACE- 14-0085
APPENDIX E:
DAI/ACE QUOTATION CHECKLIST
(Please check all that apply and include this page in the proposal)
Request for Quotation-RFQ # DAI-ACE- 14-0085- Provision of LED Screen, Barcode
Grinding Machine, Marking Machine, Mugs, Stand.
Offeror: _________________________________________________________________________
Does your proposal include the following?
Cover Letter (use template in Appendix A)
Detailed Cost Breakdown/Bill of Quantities Form (use form in Appendix B)
Summary of Relevant Capability, Experience and Past Performance (use form in
Appendix C)
Copy of business license (use form in Appendix D)
Page 12 of 12