IT Matters: Mobile Devices

IT Matters: Mobile Devices
An introduction to mobile devices and how they can be
used to increase office productivity at the University
Life Impact | The University of Adelaide
What will we cover?
• Types of mobile devices & their uses in
the workplace
• Phone & Data plans
• International Data & ways to save $$$
• WiFi
• Tips and Tricks
• iPads: Useful apps
• Q&A and Demonstration
Slide 1
Life Impact | The University of Adelaide
Types of Mobile Devices
Mobile Phones
Pros:
Small and Light
Tough and durable
Superior battery life
Cheap
Do not require large data plans
Cons:
Limited functionality
Most do not have built-in wireless
Smaller storage capacity
Slide 2
Life Impact | The University of Adelaide
Types of Mobile Devices
Smart Phones
Pros:
Able to connect to wireless
Ability to install apps
Full PDA functionality
Touchscreen
Take high resolution Photo/Video
Create Wireless Hotspot
Cons:
Lower battery life
Larger and heavier
More expensive
Require data plan
Slide 3
Life Impact | The University of Adelaide
Types of Mobile Devices
Tablet (Slate) Devices
Pros:
Able to connect to wireless
Ability to install apps
Increased functionality
Touchscreen
Take high resolution Photo/Video
Display on TV, monitor, projector
Good battery life
Lighter than laptop
Cons:
Larger and heavier
Most expensive
IS NOT A LAPTOP REPLACEMENT
Slide 4
Life Impact | The University of Adelaide
Phone and Data Plans
A University Staff Mobile Plan from T-Life includes the following benefits:
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Slide 5
Monthly Access – starting at $13.64
Monthly Free Calls - $13.64
Calls between mobiles on The University of Adelaide account - FREE
Call rate per 30 Seconds - 6.36c (charged per second)
SMS - 12.73c
Premium SMS - Enabled
MMS - 45.45c
Flag Fall (call connection fee) - FREE
MessageBank deposit and retrieval - FREE
International Roaming – Enabled by default
International Dialling – Enabled
Life Impact | The University of Adelaide
Phone and Data Plans
Casual
Data
per Month
Casual
Data Plan
Costs
Casual
Excess
Usage
Rates per
MB
Standard*
1 GB
$13.64
25c
1 GB
Super
3 GB
$27.27
10c
4 GB
Mega
8 GB
$54.55
10c
8 GB
$40.86
10c
Jumbo
N/A
N/A
N/A
15 GB
$86.32
5c
EMB+
NA
NA
NA
Unlimited
$63.63
Telstra fair use
policy applies
Plan / Level
Member
Data per
Month
Member
Data Plan
Costs
$22.68
$31.77
Member
Excess Usage
Rates per MB
25c
10c
* The Standard data plan is the most commonly used plan for mobile and PDA
users at the University. This plan is suitable for general email and calendar use as
well as internet browsing
Life Impact | The University of Adelaide
Slide 6
International Data
The PAYG International Data Roaming cost per MB is $15.36!!
Slide 7
Life Impact | The University of Adelaide
EMB+ (AKA iPass)
EMB+ (Enterprise Mobile Broadband) provides a data plan option for the
frequent domestic and international traveller.
EMB+ provides:
• Access to the iPass network as an alternative to NextG
• Fixed price connectivity for Domestic & Global Access to the iPass wireless
network.
• Unlimited data usage both here and aboard through iPass wireless network.
• Easy usage iPass application that allows access in 120+ countries to around
780,000 wireless hotspots.
• Flat rate Domestic NextG usage.
Slide 8
Life Impact | The University of Adelaide
International Data Roaming Data Packs
Ideal for infrequent travellers, these are a great way to send email and access
enterprise applications whilst roaming.
The International Data Roaming Data Pack is a once off charge that has a 30 day expiry
Charge
Included allowance for International
Roaming Data in eligible countries
Per MB
(excluding Session Fees)
$160
$350
$550
$1,050
$900
$2,250
$3,750
$7,500
$2.73
$2.39
$2.25
$2.15
Eligible Countries:
New Zealand, Indonesia, Malaysia, Japan, USA, Philippines, Singapore, South Africa,
Thailand, UK, Canada, France, Germany, Hong Kong, United Arab Emirates, Taiwan,
China, Switzerland, Greece, Hungary, Netherlands, Slovak Republic, Spain, Italy, Fiji
Slide 9
Life Impact | The University of Adelaide
UofA Wireless
There are two wireless networks
available for you to access all
internal services and the internet:
UofA, and eduroam
The UofA wireless network
Convenient way for staff, students
and visitors to connect personal
and University-owned wireless
enabled devices to the University
network. This service allows users
to access University IT services such
as the Intranet/Internet, email,
Online Education.
Slide 10
Life Impact | The University of Adelaide
Eduroam Wireless
Available in Australia
• Most Universities
• CSIRO
Other Participating Countries
• USA
• Canada
• Europe
• Aisa-Pacific Region
PLEASE NOTE: Username must be the following format:
a1XXXXXX@adelaide.edu.au
Slide 11
Life Impact | The University of Adelaide
Tips & Tricks…
10 tips to Increase Battery Life on Mobile Devices
1.
Turn off Bluetooth when not in use
2.
Change sync frequency & data push settings
3.
Lower screen brightness & turn on auto brightness
4.
Turn off vibrate function
5.
Close/Kill programs when not in use
Slide 12
Life Impact | The University of Adelaide
Tips & Tricks…
10 tips to Increase Battery Life on Mobile Devices
6. Avoid using animated wallpapers and where
possible, use darker wallpapers
7. Turn off location services (ie: GPS)
8. Auto-lock your screen sooner
9. Minimise battery hungry tasks (movies, games,
etc)
10. Update, update, update!
Slide 13
Life Impact | The University of Adelaide
Tips & Tricks…
Mobile & Smart Phones
Divert your desk phone number to your mobile. The Service Desk can do this for you
upon request.
The world-wide emergency number is 112. Even if you don’t have network coverage you
can dial this number and it will search for any existing network infrastructure and use
that.
This sounds like an urban legend, but… If you lock your keys in your car and have a spare
set elsewhere you can call someone and have them unlock your car over the phone.
We’re not lying – David Pickett has done this!!
Slide 14
Life Impact | The University of Adelaide
Tips & Tricks…
Hide your password!!
Remove stored credentials
on shared iPads
Slide 15
Life Impact | The University of Adelaide
Tips & Tricks…
Tap the top of screen just below the time to scroll to the top of a
document or screen automatically
Slide 16
Life Impact | The University of Adelaide
Tips & Tricks
Tethering/WiFi Hotspot:
Turn your phone into a wireless hotspot to connect
your Laptop, iPad and other wireless enabled devices
to the Internet using the 3G data connection on your
mobile phone.
Enabled Phones
Android Phones (HTC, Samsung, etc)
Apple iPhone (3GS/4/4S running iOS4.3.3 and above)
Some Windows Phones
Slide 17
Life Impact | The University of Adelaide
Tips & Tricks
Backup you device!
You should ALWAYS backup your device
once a month and/or before performing
an upgrade.
iPads/iPhone:
* Backs up to computer using iTunes via
USB cable
* iOS 5.X.X & 6.0.X devices can backup to
iCloud (see picture)
Android Phone:
* Backs up to SD Card
Slide 18
Life Impact | The University of Adelaide
Tips & Tricks
Check your 3G Data usage
Avoid having to pay for excess data
bills by keeping on top of your 3G
data usage.
The iPhone/iPad has an inbuilt
usage meter in Settings -> General
-> Usage. You must manually reset
this at the beginning of each cycle.
Carriers have their own apps for
tracking this like the TelstraOne
app (pictured right)
Slide 19
Life Impact | The University of Adelaide
iPads
Slide 20
Life Impact | The University of Adelaide
Why do I need this?
You already know you can…
Take your work anywhere
Easy access to Email and Calendar
Play angry birds, listen to music, watch videos & order coffee…
But did you know that you can also…
View agendas and annotate directly to PDF’s
View, Edit, and Save documents saved on cloud storage (ie: Dropbox, Google Docs, etc)
Access files stored on University share drives (S:\ and U:\)
Remotely control your computer… even from home!
It is important to remember that this is not designed to replace your laptop
Slide 21
Life Impact | The University of Adelaide
iPad
iPad 2
New iPad
Launch date
03/04/2010
11/03/2011
16/03/2012
Screen Size
9.7 inch (1024 x 768)
9.7 inch (1024 x 768)
9.7 inch “Retina
Display” (2048 x 1536)
Camera
No
1 MP rear, 0.3 MP front
5 MP rear, 0.3 MP front
Voice dictation
No
No
Yes
Data Networks
WiFi (B/G), 3G
WiFi (B/G/N), 3G
WiFi (B/G/N),
3G, 4G
Thickness
13.4mm
8.8mm
9.4mm
Weight
680g
601g
652g
Processor
1GHz Apple A4 (single
core)
1GHz Apple A5 (dual
core)
1GHz Apple A5X (dual
core)
RAM
256Mb
512Mb
1024Mb
Slide 22
Life Impact | The University of Adelaide
Useful Apps for iPads
iPad Standard Apps
Safari – Default Internet Browser. New features such as Safari Reader and bookmark
sync via iCloud are major improvements in newest iOS
Mail – Simple, easy to use mail system that seamlessly connects your University email
as well as any personal or business email accounts you may have.
Calendar – FINALLY works in the University environment!! Complete with alerts/alarms
Reminders - Reminders lets you organise your life in to-do lists, complete with due
dates and locations. Automatically syncs to your Outlook “Tasks”
iMessage – send SMS-like instant messages across 3G or WiFi to any iPhone, iPad, or
iPod (running iOS5) or Mac (OSX 10.7.3 and above)
Find My iPad – uses GPS services to locate your lost iPad
Slide 23
Life Impact | The University of Adelaide
Useful Apps for iPads
Apps for… Annotating PDFs
Need to make your own notes on a meeting agenda or user manual in PDF
format? These apps allow you to do this.
Adobe Reader: Free
iAnnotate PDF: Lite version FREE, $10.49 Full version
PDF-Notes: Lite version FREE, $10.49 Full version
GoodReader: $5.49 Full version
Slide 24
Life Impact | The University of Adelaide
Useful Apps for iPads
Apps for… Opening & Editing Office Documents
Office2 HD: $8.49
Smart Office 2: $10.49
Polaris Office: $13.99
Documents To Go: $10.49 Standard version, or $17.99 Premium
Slide 25
Life Impact | The University of Adelaide
Useful Apps for iPads
Apps for… Handwriting
Penultimate: $0.99
WritePad: $10.49
Notability: $4.99 (currently on sale for $0.99)
Slide 26
Life Impact | The University of Adelaide
Useful Apps for iPads
Apps for… Increasing productivity on the go
Cloud Storage Apps (DropBox, SugarSync, GoogleDocs, etc) – Free
Connect to your cloud storage systems using these apps
Cisco AnyConnect – Free
New easy to use app to connect to the University’s VPN system
AccessToGo – Free
Remotely access your University computer when away from your desk
** DEMONSTRATION AT THE END OF THIS PRESENTATION **
Slide 27
Life Impact | The University of Adelaide
Useful Apps for iPads
iTunes U – Free
The iTunes U app gives you access to complete courses from leading universities
and other schools — plus the world’s largest digital catalogue of free education
content
NoQ – Free
Let’s face it, no one likes queues! Order using your phone from participating
cafés, pubs, restaurants, and other stores and simply pick it up at a designated
time. Easy!
Facebook/Twitter/Yammer – Free
Access the world’s two most popular social media networks (and Yammer!) with
these free apps
Slide 28
Life Impact | The University of Adelaide
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Questions?
Slide 29
Life Impact | The University of Adelaide