Registration, Sponsor, Exhibitor, and Hotel Reservation Info.

Registration, Sponsor, Exhibitor,
and Hotel Reservation Info.
(SCHEDULE TENTATIVE AND SUBJECT TO CHANGE)
Monday, January 19
9:00 a.m.
10:00 a.m.
Noon
1:30 p.m.
3:00 p.m.
5:30 p.m.
Registration/Exhibitor Set Up
Executive Committee Meeting
Board of Directors Luncheon
Board of Directors Meeting
Associate Members Meeting
Welcome Reception/Transportation Funding Guests
Tuesday, January 20
7:30 a.m.
8:15 a.m.
Registration/Continental Breakfast with Exhibitors
FIRST GENERAL SESSION
Opening Remarks
PennDOT Update
PA Turnpike Commission Overview
PennDOT 2015 Construction Program
Motivational Speaker
NAPA PEC Update
Noon
Annual Banquet Luncheon
1:15 p.m.
SECOND GENERAL SESSION
Asphalt Institute Update
APA Perpetual Pavement Award
PAPA Quality Pavement Awards
Executive Director Overview
Recycled Asphalt Pavement/Shingles (RAP/RAS) Update
4:00 p.m.
5:30 p.m.
7:30 p.m.
ANNUAL BUSINESS MEETING (PAPA Membership Only)
President’s Reception
Dinner on Own/Exhibitor Tear Down
Wednesday, January 21
7:30 a.m.
8:30 a.m.
Registration/Continental Breakfast
THIRD GENERAL SESSION
Gmm
Moisture Sensitivity
Mix Optimization
Mix Performance Testing
Percent Within Limit/Hands On Local Acceptance (PWL/HOLA)
11:00 a.m.
Conference Adjourns
55th Annual Conference
Pennsylvania Asphalt Pavement Association
January 19-21, 2015
The Hotel Hershey ◊ Hershey, PA
Company Name:
____________________________________________________________________
Contact Name and Email Address:
____________________________________________________________________
Registrants:
LAST NAME
FIRST NAME
BADGE NAME
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
***List additional registrants on separate sheet***
Member
_______@$300
$____________
Non-Member
_______@$400
$____________
Spouse
_______@$125
$____________
Totals
__________
$____________
(make check payable to PAPA)
Late Registration Fees For Those Received After Monday, 1/12/2015:
Members: $350.00 Non-Members: $600.00
Please send your completed form(s) with check to:
E-mail: tina@pa-asphalt.org
Mail: Pennsylvania Asphalt Pavement Association
3540 N Progress Ave., Suite 206
Harrisburg, PA 17110
PAYMENT MUST
BE RECEIVED PRIOR
TO CONFERENCE
55th Annual Conference
January 19-21, 2015
The Hotel Hershey ◊ Hershey, PA
The Pennsylvania Annual Asphalt Pavement Conference is held on behalf of those involved in
the design, production and paving of Asphalt, and the customers we serve.
Sessions will appeal to all segments of the industry from small contractors to large asphalt
producers, governmental and private sector pavement owners, pavement specifiers, and
consultant engineers and architects.
The purpose of the conference will be to present current information on procedures, methods,
equipment and specifications involved with design, production and placing of quality asphalt
pavements and to provide good opportunities for interaction among industry participants.
Hotel Location & Accommodations
A block of rooms has been reserved at a rate of $189.00 at the Hotel Hershey, Hershey, PA.
The Hotel Hershey  100 Hotel Road  Hershey, PA 17033
Reservations: 1-800-HERSHEY (437-7439)  Direct: 717-533-2171  Fax: 717-534-8887
Online Reservations:
https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=12470467
Room reservations/cancellations must be made directly with the Hotel.
If reserving by phone at The Hotel Hershey, mention the PA Asphalt Pavement Association to
receive the group rate. Make your room reservation early because these special rates are limited.
Room Reservation Deadline: December 26, 2014.
CONFERENCE CANCELLATION POLICY
Conference cancellations must be received in writing by Monday January 12, 2015, to receive a
refund. Cancellations received after this date will not receive a refund.
PENNSYLVANIA ASPHALT PAVEMENT ASSOCIATION
3540 NORTH PROGRESS AVENUE, SUITE 206
HARRISBURG, PA 17110-9637
PHONE: 717-657-1881 / FAX: 717-657-0687
WEBSITE: www.pahotmix.org
Welcome Reception Sponsor
The Welcome Reception will be held Monday, January 19, 2015. This will be an informal
reception with cocktails, and appetizers. Legislative members who supported Transportation
Funding through Act 89 are invited to this year’s event. The winning projects of the District and
Turnpike Quality Pavement Awards will also be displayed throughout the reception areas.
Your participation in this sponsorship is greatly appreciated, it is partners like you that help
make this an enjoyable event. We look forward to seeing you at the conference in January!
The cost per sponsor for the Welcome Reception is $200.
Your logo/advertisement will be displayed throughout the Welcome Reception.
• Please email your logo to Tina Holtzman tina@pa-asphalt.org in JPG format with a
resolution of at least 300 dpi.
• Payment must be made by check, payable to the Pennsylvania Asphalt Pavement
Association or PAPA. The Association does not accept credit cards.
Please complete and send this form to the PAPA office by Wednesday, January 14.
 YES, I WILL sponsor the Welcome Reception
 Enclosed is a check in the amount of $200 for the reception (mail payment to PAPA at 3540 N
Progress Avenue, Suite 206, Harrisburg, PA 17110.
 Please send me an invoice.
PAYMENT MUST
BE RECEIVED PRIOR
TO CONFERENCE
(Contact Name)
(Email Address)
(Company)
We once again are having table top exhibit spaces at the 2015 annual PA Asphalt Pavement Conference.
We sold out of spaces last year, so remember to reserve your booth early again this year. Also – please
note the new table layout for this year’s Conference. We’ve moved things around to provide better
traffic to each table.
Here is an overview for this year’s event:
Note, food and beverage stations will be set in both exhibit areas during both receptions, continental
breakfast, and breaks.
Monday, January 19
8:00 a.m.
5:30 p.m.
Registration/Exhibitor Set Up
Welcome Reception/Transportation Funding Guests
Tuesday, January 20
7:30
Registration/Continental Breakfast with Exhibitors
8:15 a.m.
FIRST GENERAL SESSION (you must be registered for conference to attend)
There will be a mid-morning break
Noon
Annual Banquet Luncheon (you must be registered for conference to attend)
1:15 p.m. SECOND GENERAL SESSION (you must be registered for conference to attend)
There will be a mid-afternoon break
5:30 p.m. President’s Reception
7:30 p.m. Dinner on Own/Exhibitor Tear Down
As an exhibitor, your company name and logo or advertisement will be displayed on a large, continuously
running screen during the President’s Reception. Please forward your company logo or advertisement by
e-mail to Tina Holtzman tina@pa-asphalt.org in JPG format with a resolution of at least 300 dpi.
Please complete this Table Top Exhibit Reservation Form and forward it to the PAPA office by
Friday, January 9th. Payment must be made by check, payable to the Pennsylvania Asphalt Pavement
Association or PAPA. The Association does not accept credit cards.
Your immediate attention to this matter is greatly appreciated. Help us make this the best conference to
date. We look forward to seeing you at the conference in January.
All exhibitor space assignments are on a first-come first serve basis, your space will not be reserved
until payment is received.
YES, I WILL exhibit at the PAPA Conference at a cost of $350 per table space.
(Table is 6’ long - depth is 20", total space is about 3'x 6'.5")
Please select your top 3 choices for exhibit spaces (see chart on following page for reference):
Choice #1 ______
Choice #2 ______
Choice #3 ______
The exhibit fee includes one 6 ft. draped table, two chairs, vendor name sign.
(It does NOT include Wi-Fi, or Electric – information will be sent at a later date to make those
arrangements with the Hotel.)
Reminders:
Mail payment (check) in the amount of $350 to
PAPA at 3540 N Progress Avenue, Suite 206, Harrisburg, PA 17110.
Email logo to tina@pa-asphalt.org Format details: The logo should be sent as a JPG file with a
minimum resolution of 300 dpi.
PAYMENT MUST
BE RECEIVED PRIOR
TO CONFERENCE
(Contact Name)
(Email Address)
(Company)
Conference Lobby
Starlight
Terrace
Ballroom
Conference Ballroom
(Table set up
listed below)
Registration Desk
Starlight Terrace Ballroom
Conference Lobby