2015 Exhibitors Booking forms

FORM 1
10th Anniversary
Garden Press Event
Please return to:
John Robbins
Barbican
Exhibition Centre
London, EC2Y
8DS
exhibitions@barbican.or
g.uk
12th February 2015
Tel: +44 (0) 207
382 7056
Fax: +44 (0) 207
382 7263
ADDITIONAL SHELL RENTAL ITEMS
ORDER FORM
EVENT
NAME:
COMPANY NAME:
STAND NUMBER:
10th Anniversary Garden Press Event
22nd
January
2015
DEADLINE FOR RETURN:
QTY
CODE
ITEM
ITEM
PRICE
W
Additional Walling (per 1000mm)
49.50
D
Lockable door section
60.50
C
Entrance way with curtain
38.50
WP
Changing colour of wall panels (per panel)
33.00
FS3
Flat white laminate shelf (1000 x 300mm)
17.60
AS
Angled shelf (with lip) (1000 x 300mm)
17.60
VC
Velcro (per metre)
3.50
CU
EB2
EB5
PL
NP
Counter Unit (1000 x 600 x 900mm high)
Exhibit or display base (500 x 500 x 250)
Exhibit or display base (500 x 500 x 500)
Plastic Literature rack 1 x A4 Section
Additional name panels
55.00
22.00
27.50
8.25
19.80
SUBTOTAL:
Credit &
Debit Card
levy @ 3%
VAT @ 20%
(incl. CC &
DC levy)
TOTAL
DUE:
TOTAL
Payment Details
Please make cheques payable to the 'Barbican Centre'
For any items not listed a quotation may be obtained from
The Exhibition Halls Management team
Credit Cards accepted: Mastercard/Visa/Delta/Switch/American Express
A 3% levy will be added for Credit & Debit card payments
Card Number:
Type of Card:
Start Date:
Expiry Date:
Security Number (last 3 digits on the signature strip):
Name on Card:
Signature:
Date:
Company Details
Company Name:
Invoice Address:
Telephone:
Email:
Fax:
Contact Name:
OPTIONAL EXTRAS GRID PLAN
1.) Each square on the grid can denote 1sq.m.for example.
2.) Draw the outline of your stand showing the back and/or sidewalls.
3.) Always indicate the positioning of built in items such as storage areas and partition walling.
4.) Indicate the heights of adjustable items (shelves, rails, display panels, etc in the box below).
5.) Complete all details on this form and return with your Optional Extras Order Form.
Stand Details:
Stand Number
Dimensions
m x
m
Please leave fixable items on the stand
ready for my arrival. I understand that
this will be on a first come first served
basis.
Height from floor of shelving, rails, etc
______________________
mm
PLEASE REMEMBER TO KEEP A COPY FOR YOUR RECORDS
______________________
mm
______________________
mm
ELECTRICS & LIGHTING
PRE-PAYMENT ORDER FORM
Shell Scheme Only Stands
EARLY BOOKING DEADLINE DATE:
FORM 2
10 Anniversary Garden
Press Event 2015
th
16 January 2015
John Robbins, Exhibition Halls, Barbican Centre, Silk Street, London EC2Y 8DS
Tel: 020 7382 7056, Fax: 020 7382 7263, Email: exhibitions@barbican.org.uk
FULL PAYMENT MUST BE SUBMITTED WITH THIS FORM. INCLUDING 20% VAT
YOUR ORDER CANNOT BE PROCESSED WITHOUT PAYMENT IN FULL.
EXHIBITOR DETAILS:
COMPANY NAME:_______________________________________________________________________STAND NUMBER:______________
TITLE:______________
CONTACT NAME: _________________________________________________ DATE: _______________________
INVOICE ADDRESS: _________________________________________________________________________ POSTCODE: _____________
TEL: ______________________________
FAX: ______________________________
CREDIT CARD DETAILS:
TYPE: _____________________________
EMAIL: ____________________________________
NAME OF CARD HOLDER: ______________________________________________________
3% surcharge applies to ALL Credit AND Debit card payments
CARD NO:
/
EXPIRY DATE:
FOR SWITCH CARD PLEASE INCLUDE:
ISSUE NUMBER: __________
3 DIGIT SECURITY CODE ( This number can be found on the back of your card):
OR
VALID FROM DATE: __________________
SIGNATURE: __________________________
ADDRESS (to which this card is registered): _______________________________________________________________________________
THE EARLY BOOKING PRICES (BELOW) ARE AVAILABLE ONLY ON ORDERS RECEIVED 16th JANUARY 2015 STANDARD PRICES WILL
APPLY TO ORDERS RECEIVED AFTER THIS DATE. ONSITE ORDERS WILL BE SUBJECT TO A 20% SURCHARGE.
DESCRIPTION
6ft fluorescent fitting
5ft fluorescent fitting
50w halogen spotlight
120w spotlight
1kw 4amp socket
2kw 8amp socket
3kw 12amp socket (required for kettles &
coffee machines)
24hr 1kw 4amp socket
EARLY
BOOKING
PRICE
STANDARD
PRICE
From 17 Jan ‘15
62.50
56.50
56.50
62.50
91.00
108.00
124.50
69.00
62.50
62.50
69.00
100.00
118.00
136.50
158.50
174.50
QTY.
ELECTRICS SUB TOTAL
3% surcharge
charged on DEBIT and CREDIT Cards
SUB-TOTAL
+ VAT @ 20%
ELECTRICS TOTAL
TOTAL
For any other electrical items not listed on this order form please contact us for a quote.
Electrical items are provided on a hire basis only. All items ordered will be collected at the close of the event. Any
exhibitors found to remove electrical equipment will be subsequently charged the retail value of the item.
Please note that in ordering electrics you may have a mains box and cable on your stand.
IMPORTANT NOTICE – Any order will not be
processed without full payment.
st
*We do NOT accept cheques 5 days Prior 1 Day of Build
CHEQUES SHOULD BE CROSSED
AND MADE PAYABLE TO:
BARBICAN CENTRE
IF YOU DO NOT RECEIVE AN
INVOICE CONFIRMATION WITHIN
10 DAYS OF PLACING YOUR
ORDER, PLEASE CONTACT US TO
CONFIRM YOUR REQUIREMENTS.
DON’T FORGET TO KEEP A COPY
FOR YOUR RECORDS
BARBICAN CENTRE’s VAT number is 243 6631 67
SHELL SCHEME STAND
IMPORTANT
EQUIPMENT POSITION DIAGRAM
This diagram will be used to place all orders on your stand. Ensure you complete the diagram clearly and show all heights and
dimensions for the placement of all items you have ordered.
COMPANY NAME______________________________________________________
Please circle the scale to which you have drawn your stand
STAND NO_____________
1 square = 1m
1 square = 2m
BACK OF STAND
If you do not complete this diagram or
indicate the heights and dimensions of
all orders, items will be placed at our
discretion.
O
= Spotlight
X
= Power point at floor level
Ø
= Power point at ceiling height
O—O—O
= Light track
=======
= Fluorescent
C
= Conn to c/o lighting
M
= Mains position
FRONT OF STAND
Space only
Shell Scheme
Do you have a platform
Additional
Information__________________________________
___________________________________________
___________________________________________
___________________________________________
FORM 3
Exhibitor CAR PARKING Application Form
Commercial Development, Barbican Centre, Silk Street, London EC2Y 8DS
Tel: 020 7382 7389 Email: carparkadmin@barbican.org.uk
PLEASE NOTE: VEHICLES ABOVE 6’1” (1.85M) HEIGHT ARE NOT PERMITTED IN THE CAR PARK.
Parking costs £12 per day Monday – Friday, and £7.50 per day Saturday – Sunday.
If your car is going to remain overnight from Friday to Saturday or from Sunday overnight to Monday,
weekend parking charge must be paid in advance.
If you are arriving and leaving at the weekend you should pay on the day and do not need to complete
this form
Payment is to be made in advance: ORDERS CANNOT BE PROCESSED UNTIL FULL PAYMENT IS
RECEIVED.
A receipt will be enclosed with your parking voucher(s) or will be sent separately within 1 week of
payment.
No refunds are given for non-use of a ticket.
Tickets are NOT transferable.
THE EARLY BOOKING PRICE (BELOW) IS AVAILABLE ONLY ON ORDERS RECEIVED on or before 16 Jan 2015.
STANDARD PRICE of £30.00 per day WILL APPLY TO ORDERS RECEIVED AFTER THIS DATE.
Parking Details
Date:
No. Cars
Overnight
Stay? (Y/N)
Early Booking
Price of £12.00
Standard Price of
£30.00 / day
TOTAL:
from 17 Jan 2015
Day 1 (Build-up)
Day 2 (Open day)
AMOUNT PAYABLE:
Company:
Stand No:
Contact Name:
Telephone
Number:
Email:
Payment Details
Name on CC:
Card Number:
Expiry Date:
Start Date:
Issue Number
(Switch):
Security Number:
Billing Address:
For Office Use:
Processed By: ……………………………… Date Processed: ……………………
Booking Ref:……………………………
FORM 4
Please return to:
Danny Schurer
Concept audio Ltd
10th Anniversary
Garden Press Event
12th February 2015
Unit 20, Elbridge Farm Business Centre
Chichester Road
Bognor Regis
West Sussex
PO21 5EF
info@conceptaudio.co.uk
Tel: +44 (0) 1243 827915
Fax: +44 (0) 1243 827195
RENTAL ITEMS ORDER FORM
EVENT NAME:
10th Anniversary Garden Press Event
COMPANY NAME:
STAND NUMBER:
DEADLINE FOR RETURN:
QTY
QTY
CODE
CODE
22nd January 2015
ITEM
ITEM
PRICE
Proel 8” 200w Speaker inc Stand
15.00
Yamaha MS101MK2 10W Three Input micro Speaker
5.00
Sennheiser (Ch38) Mic Kit
35.00
6ft X 6ft Tripod Screen
15.00
3000 XGA Projector with HDMI IN Inc cables
65.00
Unicol Adjustable Projector Stand
10.00
High Spec Windows Win 7 Laptop
40.00
DVD/Blu-ray Player
15.00
Litestructures Truss Lectern
18.00
Free standing Flip Chart Easel C/W Pad/Pens
18.00
Wireless Presenter with Laser
5.00
Nobo "RED" Laser Pointer
5.00
Panasonic 32" LCD Screen inc Stand
35.00
42" Plasma/LCD/LED inc Stand
75.00
50" Plasma/LCD/LED inc Stand
150.00
65" LED inc Stand
250.00
ITEM
ITEM
PRICE
85" Plasma 1080p with Screen Lifter Stand
910.00
TOTAL
TOTAL
Unicol twin pole shelf
25.00
Hook on glass shelf for Parabella stands
12.00
Axia/Parabella Stands
30.00
10m 13A 2way Extension
1.50
2m 13A 6way Extension
1.50
10M VGA Cable
1.00
20M VGA -VGA Cable
1.25
Apple MB572Z/A Mini Display Port - Vga Adaptor
1.50
HDMI "Plug - VGA Adaptor
1.00
10m HDMI cable
1.50
Delivery & Set Up Charges
45.00
SUBTOTAL:
Credit/Debit Card charge
@ 1.99%
VAT @ 20%
TOTAL DUE:
Please Forward a copy to sue@media-events.biz
Payment Details:
Please make cheques payable to: Concept audio Ltd
For any items not listed, a quotation may be obtained from Hire Department, Concept audio Ltd.
Most major credit cards are accepted. Please note that there is a 1.99% surcharge made for Credit Card
transactions.
Card Number:
Type of Card:
Start Date:
Expiry Date:
Security Number (last 3 digits on the signature strip):
Name on Card:
Signature:
Date:
Company Name:
Invoice Address:
Telephone:
Fax:
Email:
Contact Name:
FORM 5
EXHIBITOR/CONTRACTOR BADGE FORM
Stand No
Company Name &
Address
Primary Contact Name &
Contact Number
Named Exhibitor Badges will be produced for each individual exhibitor or contractor
attending the Show, these must be worn at all times during Build,Show & Dismantle.
These will be available for collection from the front reception desk during build up,
or posted to exhibitors contact prior to the event, on a request basis only.
Names of Staff/Contractors
Please write your Company Name in
‘Block Capitals’ exactly as you wish it to
appear on your Fascia Board
Quantity of Sit Down Lunch Tickets Required @ £
PLEASE FAX/E-MAIL TO THE ORGANISERS BY FRIDAY 23rd JANUARY 2015
STAND CATERING ORDER FORM
Garden Press Event 2015
FORM 6
Company Name...................................................................
Contact Name......................................................................
Stand Number.................................
Company Address...............................................................
Post Code.........................................
Contact Number.......................................
Delivery Date & Time................................................
Please advise us if you would like any items to be delivered at different times during the day
All Prices include VAT
Wine, Beers & Spirits
Price
Besserat de Bellefon Grande
Tradition Brut NV, France
£45.00
Qty
Total
Food Items
Price
A selection of mini pastries
£15.00
(Serves 10 people)
Bruno Paillard Brut NV, France
£66.00
A selection of mini Muffins
£15.00
(Serves 10 people)
Vinha Del Sud, Sauvignon
£22.80
A selection of Sandwiches
£51.00
(Serves 10 people/ 1.5 round pp)
Vinha Del Sud, Grenache
£22.80
Award winning pies (10 pies)
Absolute Vodka
£78.00
Choose from selecton below
Gordons Gin 700ml
£78.00
Steak & Mushroom
Jameison
£78.00
Pumpkin, Feta & Spinach
Couvoisor
£78.00
Salmon, Mushroom & Leek
Becks 275ml
£3.90
3 Cheese & Onion
Peroni 275ml
£3.90
Selection of Homemade Savoury
Nibbles (Serves 20)
Choose four items
Minerals
£30.00
£77.00
Qnty
Total
Still mineral water 750ml
£4.80
Pesto Palmiers
Sparkling mineral water
750ml
£4.80
Parmesan Sables
Coca Cola 330ml
£1.50
Diet Coke 330ml
£1.50
Sprite 330ml
£1.50
Fanta 330ml
£1.50
Orange Juice 1l
£6.00
Equipment Hire
Apple Juice 1l
£6.00
Filter Coffee Machine (per Day)
£25.00
Cranberrry Juice 1l
£6.00
Kettle (per day)
£10.00
Tonic Water 120ml
£1.25
Wine Glasses x10
£5.00
Ginger Beer 120ml
£2.10
Champange flutes x10
£8.00
Soft drink glasses x10
£5.00
Tray x1
£3.00
Corkscrew/bottle opener
£6.00
China Cups, saucers, spoons x10
£5.00
Glass Jug x1
£3.50
Marinated Mixed Olives
Tea & Coffee Items
Coffee Package with
Machine
£100.0
0
Cheese Straws
Kettle Crisps
Hoummos and Pitta Bread
(Makes100 cups)
Inculdes- 10 sachets of Filter
Disposables
coffee & 100 of the
following
Paper cups x100
£17.00
Paper cups, sugar sachets
Stirrers and milk portions
Selection of teas & infusions
x100
£8.00
Plastic glasses x100
£17.00
Filter coffee sachets (each)
£4.00
Plates, Knives and Forks x25
£6.00
Sugar Sachets x50
£6.50
Black cocktail napkins x 300
£8.00
Milk Portions x 100
£15.00
Fresh Milk per litre
£4.00
TO HAVE A MEMBER OF STAFF TO SERVICE YOUR ORDER AT YOUR STAND:
4 hours £50.00 6 hours £80.00
TOTAL SPEND
DELIVERY CHARGE @ £5.00 PER DELIVERY
(No delivery fee if spending over £30.00)
GRAND TOTAL
Payment Details:
Exhibition:
Stand No.
Delivery Date:
Requested Delivery Time:
Company:
Address:
Fax:
Email:
Ordered By:
Signature:
METHOD OF PAYMENT: Cheque payable to Searcy's or Credit Card
Card No.:
Expiry Date:
Issue No. (For Switch only)
Please Debit my Credit Card with the above amount
Name (Print):
Date:
Signature:
Please note
Additional items available on request * All perishable food should be comsumed within
3 hours of delivery * All items on sale only basis * Items subject to availability * No refunds
Cancellations accepted within 48 hrs of delivery time. * Any equipment damaged/not returned will be charged for.
TERMS AND CONDITIONS
1 All prices are subject to Value Added Tax at the rate ruling on the day (currently 20%)
2 All Stand catering must be purchased direct from Searcy's as the Barbican Exhibition Halls
sole and official Catering Contractor
3 Payment terms: All accounts must be settled on the last day of the show. After the final day of
the show any unpaid accounts will be subject to a 15% administration charge. Cheques to be
made payable to 'Searcy's at the Barbican'
4 Hired Equipment: The hirer is responsible for the safekeeping of all equipment including boxes
and racks from time of delivery until it is collected or returned. A charge may be incurred if any
equipment is damaged or lost. The hire of glassware and china includes a fresh supply daily.
If the glassware and crockery needs to be serviced more frequently, a cost will be incurred.
When hiring a coffee machine or kettle please ensure you have ordered a 3kw power supply for
each appliance with the electrical contractor. All hire equipment is subject to avliability.
5 This completed order form should be returned no later than 7 days prior to commencement
of the tenancy. Additional top up orders can be made on site by contacting the catering office.
Additional orders for food items must be placed at least 24 hours in advance.
6 Delivery Times: Wherever possible and appropriate we endeavour to deliver equipment and
non perishable goods to your stand the evening prior to opening of the show. Whenever goods
are delivered we require that an authorised signature be obtained. In any event pre-orders
will take priority over late requests.
Placing Your Order
Monday to Friday 9-5pm
Please email your order form back to Sabrina O'Brien, Banqueting Operations Manager
Email:
Phone:
sabrina.obrien@barbican.org.uk
020 7382 7239
All deliveries must be signed for. All stand catering must be purchased through Searcy's.
FORM 7
The Garden Press Event
10th Anniversary Dinner
Wednesday 11th February 2015
The Garden Press Event in 2015 will be our 10th Event.
We would like to mark the anniversary and invite you to join in the celebration with past
and present Exhibitors and Media guests.
We have decided upon a dinner the night before the 10th Event itself.
I am delighted to inform you that we have secured one of the Great Livery Halls in the
City of London The Plaisterers Hall - A Magnificent Venue close to the Barbican
There will be wonderful food, members of the media on each table and we will have two
guest speakers.
Greenfingers Charity will receive 10% of all bookings and will benefit from other
fundraising on the night.
The Venue
The Plaisterers Hall
One London Wall,
London
EC2Y 5JU
Timetable for the Evening
19.00 to 19.30 - Arrival
19.30 to 20.00 - Sparkling Wine and Soft Drinks Reception.
19.00 - Bar Available
20.00 - 3 Course Dinner with coffee & petit fours - Including Wine
23.30 - Bar Closed and Guests depart
The Cost
£125.00 per head
£110.00 per head for bookings made & paid before
Wed 17th December 2014
How to book
Please return booking form to Sue sue@media-events.biz or call on 01243 860600
Limited availability - Booking closes on Friday January 30th
Please complete and return below Payment - cheques payable to Media-Events Ltd or
BACS Payments to NatWest Bank, Account No. 74107887 Sort Code 60-03-08
Name
E-Mail/Tel Number
Company
Number of tickets
Card Number
Start Date
Expiry Date
Security Number
Name on card
Signature
Date
Invoice Address
Please indicate below if any guests have special dietary requirements