WINTER WEDDING FAIR Sunday 2 November 2014

WINTER WEDDING FAIR
Sunday 2nd November 2014
@ Europa Hotel, Belfast
Exhibitor Information & Booking Pack
The FROCK AROUND THE CLOCK WINTER WEDDING FAIR
will take place on Sunday 2nd November 2014 from 12–5 pm at
Europa Hotel
Great Victoria Street
Belfast
BT2 7AP
We hope that you can join us for another fabulous affair!
CRITERIA
This event will focus mainly on inspirational wedding suppliers who specialise in
unique, handmade & designer products and services for creative couples. We
appeal to creative contemporary, alternative, and fashion forward brides, loving
in particular vintage, rustic, boho, handmade and quirky wedding trends and
therefore we love to work with wedding businesses who complement the Frock
Around The Clock ethos of high quality and originality, our target market, and
also our love of gorgeous style.
We are looking for inspiring designer-makers and wedding suppliers of all kinds whether you sell authentic vintage or contemporary designer, make one-of-a-kind
stationery, bouquets, dresses, and cakes, or you style stunning event decor, craft
fabulous hair or create photography magic then we would love to hear from you.
Categories include:
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Bridal Wear and Accessories
Grooms Wear and Accessories
Mother of the Bride and Bridesmaid Dresses
Jewellery
Flowers and handmade bouquets
Stationery
Cakes and sweet treats
Transport
Photography & Film
Music and Entertainment
Event styling and décor
Hair and Beauty
Favours
Interiors, furnishings and wedding gift list
Hen and Stag Parties
Wedding Craft & DIY
Honeymoons
www.frockaroundtheclock.com
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Alternative wedding venues
There is limited space in any one category so early booking is recommended to
avoid disappointment.
STAND OPTIONS & COST
The following stand sizes are available:
SIZE
INCLUDED
COST
OPTIONS
This is our smallest size
stand and consists of 1 x
6ft table with no extra
space. Ideal for
exhibitors who just need
a tabletop display.
£100
None
SINGLE
PLUS
This size stand is ideal
for exhibitors who need a
little extra space. It
includes 1 x 6ft table with
3ft extra space to the
side.
£145
This size stand can be
booked with or without the
table
DOUBLE
This is a double stand
and includes 2 x 6ft
tables in either a corner
or straight configuration.
£190
This size stand can be
booked with one, two or
no tables.
SINGLE
Please Note:
Allocation and location of stands within the venue is at the decision of the
organiser though we will try to accommodate any special needs/ requirements
where possible.
www.frockaroundtheclock.com
INCLUDED IN THE PRICE
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Electricity is included in the cost – but please indicate on the booking form
if you need to be beside a socket.
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Exhibitors will be listed on the exhibitor list on frockaroundtheclock.com
with a direct link back to their website, facebook page, or blog.
EVENT PUBLICITY
The event will be publicised in the press, on the major event-listing sites, on
frockaroundtheclock.com, through our social media pages, mailshot and flyer
campaigns, and our Frock Around The Clock WEDDING DIARY Newsletter.
We will be running a competition for visitors on the day of the event – prize
details have yet to be confirmed. Please get in touch if you would like to be
involved.
BOOKING PROCEDURES
Space always sells out well in advance of our events so early booking is
essential.
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To apply for a space at this event please first submit the Online Booking Form
on our website here
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On receipt of your booking form we will confirm availability of space and issue
a Paypal invoice to enable you to complete the booking process.
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Payment should be made in full by Paypal within 4 days of reserving a space.
If payment is not received within 4 days the space will be released and made
available for other exhibitors to book.
TERMS AND CONDITIONS
Placing a booking for this event will indicate that you have read, understand and
accept all terms and conditions, including Cancellation Policy and our criteria and
booking procedures.
www.frockaroundtheclock.com
EVENT AND VENUE RULES
Exhibitors will be notified of set up times, access details and other rules
regarding set up and breakdown of stalls in advance of the fair, and these must
be complied with to ensure smooth running of the event.
SECURITY, INSURANCE & INDEMNITY
The organiser and the venue are not responsible for any loss or damage that
may occur at any time during the fair, event set-up or break-down, and valuables
should not be left unattended. Each exhibitor has the responsibility to ensure that
they have adequate public liability insurance.
Each exhibitor is responsible for any loss, damage or injury to person or property
arising from any negligence on their behalf at any time during the event. The
exhibitor shall indemnify the organiser, and the venue, in respect of any loss,
damage or injury arising from their acts, negligence or omission.
CANCELLATION POLICY
Cancellations made up to 4 weeks before the event will be subject to a 50%
charge of the total booking cost to cover administration costs. Alternatively the
booking may be transferred to a future event.
If cancellations are made with less than 4 weeks notice to the event the exhibitor
will not be eligible to transfer their booking to another event and no refund will be
applicable.
Exhibitors who fail to attend on the day for any reason will not be eligible to
transfer their booking to another event and no refund will be given.
www.frockaroundtheclock.com