Parish Council Minutes November 2014

CHIDEOCK PARISH COUNCIL
Clerk to the Council:
Sal Robinson
60 North Allington
Bridport
DT6 5DY
Telephone 01 308 426327
E-mail Chideock@dorsetparishes.gov.uk
Minutes of the Parish Council Meeting held at the Village Hall, Chideock on Tuesday 25 November 2014 at
10:00 am.
Present: Cllrs Elizabeth Grant (Chair), Roger Carey and Rob Murray.
In attendance: The Clerk and 1 member of the public.
The Parish Council meeting commenced at 10:01 am.
1549
Apologies.
Cllr Geraghty sent her apologies, which were accepted.
Cllr Turner, DCC, sent his apologies by e-mail, but it was not received by the Clerk until after the
meeting.
1550
Grant of Dispensations. None.
1551
Declarations of Defined Pecuniary Interests. None.
1552
Minutes.
a) RESOLVED to accept and sign, as a true record, the minutes of the Parish Council meeting of
28 October 2014.
Proposed by Cllr Grant, seconded by Cllr Carey, carried unanimously.
1553
County and District Councillors’ and Police Reports.
None
Standing Orders were suspended for the following item.
1554
Democratic Period.
A member of the public asked why there were no County and District Councillor’s reports or a Police
Report.
The Clerk explained that they send reports by e-mail if they are unable to attend, but only if there is
something to be reported.
Standing Orders were resumed.
1555
Reports / Updates by the Clerk and Councillors.
Items 1 to 17B on the Actions & Information List were NOTED, with the exception of those detailed
below, which were discussed in more detail.
a) Item 7 - A35 - Bilberry induction loop. Clerk to ask Cllr Turner if he knows who to contact on
this.
b) Item 11 – DAPTC AGM. The Clerk gave a brief report in Cllr Geraghty’s absence. AGREED
that the Clerk will again ask DAPTC to inform Parish and Town Councils what happens to
supported motions which are passed upward to NALC.
c) Item 15 – Fingerposts. Cllr Grant reported that the letters on the Pettycrate Lane fingerpost are
plastic, not metal. AGREED that this be reported to the AONB Fingerpost Team and a quote
obtained. The Chideock Society and the Chideock Trust could possibly be approached to pay
requested. It was also AGREED that, as the main concern is the indication on the fingerpost
that Pettycrate Lane is a No Through Road, the Clerk contacts DCC Highways regarding the
erection of a separate No Through Road sign.
d) Item 17A – Rights of Way. AGREED to ask Adam Butcher to come for a site meeting next
year. In the meantime photos need to be taken showing the worse overgrown footpaths before
the vegetation dies back.
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Planning Matters.
a) Applications. None
b) To consider any applications received after the agenda was circulated. None.
c) Determinations.
WD/D/14/002494 CHIDEOCK MANOR, NORTH CHIDEOCK Repair and renewal of parapet
walls to include turned balusters (Listed Building Consent) APPROVED.
d) Ridwood Affordable Housing Development.
Items 18 - 20 on the Actions & Information List were NOTED.
AGREED that the letter from Mr & Mrs Gratton be passed to Magna and to Mrs Lyn Crisp, as
the Community Representative.
e) Any Other Planning Matters.
i.
AONB / Lighting & Dark Skies. Item 21 on the Actions and Information List was NOTED.
ii.
Enforcement. Items 23 – 26A on the Actions and Information List were NOTED.
iii.
Golden Cap Caravan Park. No update.
iv.
Mill Lane Bridleway 18. Item 27 on the Actions and Information List was NOTED.
v.
Seatown. Item 28 on the Actions and Information List was NOTED.
Finances.
Items 29 – 30 on the Actions and Information List were NOTED.
a) Payments.
RESOLVED to make the following payments:Clerk’s Salary & Expenses for November
£236.90
Village Hall Hire for November
£25.00
St Giles PCC – Cemetery Grass Cutting Grant
£650.00
Chideock Society – Cllr Turner DCC grant for refurbishment / replacement
of Chideock Village Notice Boards
£700.00
Proposed by Cllr Carey, seconded by Cllr Murray, carried unanimously.
b) Given that there will be no CPC meeting at the end of December, RESOLVED to draw and sign
post dated cheques for the following payments:Clerk’s net salary + office allowance for December
£217.55
PAYE payment for Oct, Nov, Dec 2014
£158.50
c) Foss Orchard Car Park. Items 31 – 32B on the Actions and Information List were NOTED. The
Clerk will provide the next meeting with a comparison between the money collected by WDDC
from November 2012 to October 2013 (net of charges etc) and the money collected by CPC
from November 2013 to October 2014.
The Clerk and Cllr Murray intend to take photographs of the existing toilet signage on the A35
and to then write to the Highways Agency including these and asking for improvements to the
signage.
d) Draft Budget for 2015 – 2916. See end of minutes.
No further changes were made. AGREED to recommend acceptance of this budget at the
Parish Council meeting in January 2015.
e) Update of Standing Orders and Financial Regulations. The required changes to the NALC
Model Standing Orders were AGREED. It was AGREED that the final version of the document
be issued to all Councillors prior to the January Parish Council meeting and be formally
accepted by resolution at that meeting.
Given that an updated version of the new NALC Model Financial Regulations is due to be
published, it was RESOLVED to defer consideration of Financial Regulations until this is
available. Proposed by Cllr Murray, seconded by Cllr Carey, carried unanimously.
Clapps Mead Playing Field.
a) Broken Swing Seat. Cllr Grant provided cost figures for a replacement seat and chains. As the
total cost will be below the £100 agreed at the last meeting, it was AGREED that Cllr Grant
determines the length of chain required and then orders the seat and chains.
b) Play Area Fence. The Clerk said that she has not yet purchased the slats for the play area
fence.
Flood Management Plan for the Winniford Valley.
Cllr Carey reported that Dave Maunder has said that:a) The Sea Hill Lane gullies will be jetted as soon as possible – this has been delayed due to the
recent gas works in Duck Street. Dave Maunder cannot give a date for the work but in the
meantime will send someone out to unblock the worst drains. It was suggested that DCC
Highways be asked to also inspect the gullies in Mill Lane and jet them if required. NOTED that
it is important that people routinely check drains near their homes and report problems as soon
as they are noticed.
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b) Cllr Grant reported that 10 more sandbags have been delivered by WDDC at no cost to CPC
and that the sandbag store at The Clock is now full. She has spoken to Mrs Sue McDougal who
says no sandbags are required for North Chideock.
1559
Current Consultations.
a) Draft Dorset Homelessness Strategy, by 11 January 2015. AGREED that the drafting of a
response be delegated to Cllr Murray and the Clerk.
1560
Motions Received with Notice. None.
1561
Parish Council Elections May 2015 - how to encourage residents to stand for election as
councillors.
AGREED that Cllr Grant and Cllr Carey work on producing an article for the February and March
editions of the Chideock News and possibly also fliers to be available at Village events in the run up
to Christmas, based on Cllr Geraghty’s draft and on suggestions made by other councillors.
1562
Correspondence. There were no other items of correspondence to be brought to Councillors’
notice.
1563
To confirm the date and time of the next meeting of Chideock Parish Council.
The next scheduled meeting of Chideock Parish Council will be on Tuesday 27 January 2015 at
10:00 am.
The meeting closed at 11:55 am.
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Proposed Budget for 2015 - 2016
INCOME
Budget
2015/6
£8,602.03
£4.00
£78.13
£125.00
£196.00
£0.00
£0.00
%
Difference
2.45%
-20.00%
18.38%
0.00%
-25.19%
N/A
N/A
Difference
Precept
Interest
Vat Refund
Rent for Flow Meter
Council Tax Support Grant
From Unused Restricted Reserves
From General Reserves
Budget
2014/5
£8,396.00
£5.00
£66.00
£125.00
£262.00
£600.00
£300.00
TOTAL PREDICTED INCOME
£9,754.00
£9,005.16
-7.68%
-£748.84
EXPENDITURE
Clerk's Salary (Gross)
Clerk's Travel
Councillor's Travel
Clerk's Office Allowance
Postage/Phone
Stationery (V)
Stationery - print cartridges etc (V)
Training - Clerk & Councillors
Internal Audit
External Audit (V)
Insurance
Room Hire
Subscriptions
ROSPA - Annual Playing Field Inspection (V)
Playing Field Maintenance (V)
Playing Field Mowing
Playing Field Depreciation
Foss Orchard Car Park Resurfacing /Maintenance
Foss Orchard Car Park River Bank Maintenance
Community Fund Grant
Village Clock Servicing Grant 2014 - 2017
Village Clock Servicing Grant 2017 - 2020
Cemetery Grass Cutting Grant
General Grants
All Weather Footpath
Adverts (V)
Bus Shelter Maintenance
Bridleway (Mill Lane)
Salt/Grit for Winter 2015/6
General Contingency
Village Hall Support from Reserves 2014-15
Village Hall Repair Grant 2015 - 2016
£3,316.00
£255.00
£75.00
£66.00
£30.00
£90.00
£120.00
£100.00
£60.00
£0.00
£440.00
£300.00
£240.00
£90.00
£100.00
£0.00
£400.00
£500.00
£1,000.00
£250.00
£582.00
£210.00
£650.00
£100.00
£0.00
£0.00
£80.00
£0.00
£100.00
£0.00
£300.00
£300.00
£3,349.16
£150.00
£50.00
£66.00
£30.00
£90.00
£120.00
£100.00
£60.00
£120.00
£440.00
£350.00
£250.00
£90.00
£50.00
£200.00
£400.00
£500.00
£1,000.00
£250.00
£0.00
£210.00
£650.00
£100.00
£0.00
£0.00
£80.00
£0.00
£0.00
£0.00
£0.00
£300.00
1.00%
-41.18%
-33.33%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
N/A
0.00%
16.67%
4.17%
0.00%
-50.00%
N/A
0.00%
0.00%
0.00%
0.00%
-100.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
-100.00%
0.00%
-100.00%
0.00%
TOTAL PREDICTED EXPENDITURE
£9,754.00
£9,005.16
-7.68%
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+£206.03
-£748.84