2015 Auction Procurement Letter

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Dear Community Artists and Supporters,
Thank you for your time and consideration of my request. I’m asking for your support of the 2015
William Fox Elementary PTA Art Auction- Friday, March 7, 2015 at the VA Historical Society. I am
requesting a donation from you or business for a silent/live auction item.
The Art Auction is a wonderful night of hors d'oeuvre, wine, music, live and silent art auction- in
support of the William Fox PTA. This annual auction is one of our most significant PTA fundraisers
attracting over 300 community members to celebrate the many ways in which our community makes
William Fox Elementary School the truly special place that it is.
Last year the art auction raised over $50,000 for programs and classroom resources that help to make
our neighborhood school one of Richmond’s best. Your support in this year’s event is important for us
in reaching our financial goal of $60,000 for 2015!
We never lose sight of our goal; to help William Fox Elementary provide the richest education to
enable and empower young people to develop creative, inquisitive minds; strong healthy bodies; and
caring, compassionate hearts. Along this path, we are inspired by our young people whose lives are
touched and changed by the extraordinary programs supported through this event -programs that
simply would not exist without your support.
Please complete and return the enclosed procurement form at your earliest opportunity. Your
generosity will be recognized in our night’s event material. On behalf of William Fox’s PTA and
families we deeply appreciate your gift. Your support truly makes a difference in the lives of our
children.
To learn more go online: www.charityauctionorganizer.com/auction/FoxArtAuction2015: or please
don’t hesitate to contact Jessica Burrous, Art Auction Co-Chair, 205-617-7448 or
Jessica.burrous@gmail.com.
In appreciation,
Art Auction committee member
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Please Return Form by Procurement Deadline: February13, 2015
***Please fill out form in its entirety***
Donor Name / Company
Name of Individual for Thank You / Receipt (if different
than donor)
Donor Name to be listed in Program(if different then Phone Number:
above)
Fax Number:
E-Mail:
Address/Street
City
State
Zip
Description of Donated Item(s). Please be as specific and detailed as
possible.
Donor Stated Retail Value
$
Restrictions: Please state any limitations, blackout dates, deadlines, advance notices or other special
restrictions.
Please include any additional collateral you would like us to use to market your
business/product.
For example: hotel brochure, restaurant menu, business cards, etc.
ITEM COLLECTION:
Please drop off item(s) & form: Modern Artifacts in Carytown: 3039 W Cary
St, Richmond, VA 23221
Or contact Jessica Burrous 205-617-7448 for other arrangements
Signature of donor: ________________________________
Items received after February 13, 2015
may not be listed in the event program.
Item Procured by: _________________________________ Date: __________________ Phone:
_____________________
Thank you for your donation!
For Office Use Only
Procurement #________________________
Catalog #_____________________________
Item Received________AT Entry_________
Initials____________TY Sent ____________
Item Location_________________________