26th ASEAN SUMMIT 2015

26th ASEAN SUMMIT 2015
26 – 27 April 2015
Kuala Lumpur and Langkawi, Malaysia
MEDIA ADVISORY
26 th ASEAN SUMMIT 2015
26 – 27 April 2015
KUALA LUMPUR CONVENTION CENTRE
AND
LANGKAWI INTERNATIONAL CONVENTION CENTRE
1. INTRODUCTION
Malaysia assumed the annual rotating chairmanship of ASEAN beginning January 1, 2015
from Myanmar. Malaysia’s vision is the creation of a ‘People-Centred ASEAN’ involving all
sectors of society.
A significant milestone for ASEAN in 2015 is the realisation of the ASEAN Community as
outlined in the ‘Roadmap for an ASEAN Community 2009-2015’ where all 10 members aim
to achieve uniformity of rules and procedures and seamless physical, infrastructural and
people-to-people connectivity.
As Chairman, Malaysia’s key focus is to ensure that the priority measures and initiatives for
the ASEAN Community are in place and the integration process continues progressively
beyond 2015. Besides leading ASEAN to achieve these goals in 2015, Malaysia also sees, as
equally important, efforts to develop the ASEAN Community’s Post-2015 Vision as a guide
for the community to further prosper and grow.
Among the major meetings Malaysia will host during its chairmanship are the 26th ASEAN
Summit in April 2015 and the 27th ASEAN Summit in November 2015.
The opening ceremony of the two-day summit will be held at the Kuala Lumpur Convention
Centre on April 26 while the closing ceremony on April 27 is at the Langkawi International
Convention Centre, Langkawi Island, Kedah.
The ASEAN Senior Officials Meeting (SOM) on April 24 and other related meetings will
precede the Heads of State/Government Summit.
Malaysia, as Chairman of the Association this year, will work closely with other member
states to ensure that ASEAN delivers on key initiatives.
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Among others, the 26th ASEAN Summit in April will see Malaysia recommending that an
enhanced ASEAN secretariat be deployed to ensure member states work together to craft
and implement its post-2015 agenda.
ASEAN is currently the seventh largest economy in the world with a combined Gross
Domestic Product (GDP) of US$2.5 trillion.
Formed on Aug 8, 1967 by Indonesia, Malaysia, the Philippines, Singapore and Thailand, the
membership of ASEAN has expanded to include Brunei Darussalam, Cambodia, Laos,
Myanmar and Vietnam.
2. ACCREDITATION & MEDIA ATTIRE
Accreditation is required for journalists/photographers/broadcasters covering the Summit.
Media can register online at http://asean2015.gov.my/ or http://asean2015.bernama.com/.
The deadline for registration for both Malaysian and foreign media is 13 April 2015.
Each media organization is requested to appoint a representative to coordinate
accreditation and accommodation arrangements for its team.
Media representatives should provide a letter of assignment endorsed by their respective
agencies with their application.
Accreditation badges and information kits will be available at the International Media
Centre. The Accreditation badges must be worn at all times.
The accreditation Badge is valid for coverage in Kuala Lumpur and in Langkawi.
Members of the media are required to wear proper attire for all meetings during the 26 th
ASEAN Summit. Media are not allowed to wear jeans at all venues during their coverage of
the 26th ASEAN Summit.
26th ASEAN Summit Media Secretariat
BERNAMA Media Relations & Event Management
5th Floor, Wisma BERNAMA,
28 Jalan 1/65A, Off Jalan Tun Razak,
50700 Kuala Lumpur
Tel
: +603 – 2694 1024 / 2696 2125 / 2696 2120
Fax : +603 – 2694 1021 / 2694 1022
E-mail : mediasec@bernama.com
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3. MEDIA FACILITIES
The International Media Centre for the 26th ASEAN Summit will be located at Hall 6 Kuala
Lumpur Convention Centre and at the Langkawi International Convention Centre in
Langkawi, Kedah.
The International Media Centre will provide adequate working space, communication
facilities and other related media services to meet the requirements of all accredited
journalists, broadcasters and photographers.
The International Media Centre will begin operating from April 25, 2015. The operating
hours are from 8.00 a.m. to 8.00 p.m.
4. MEDIA PROGRAMME
A detailed media programme will be released closer to the 26 th ASEAN Summit. It will also
be provided at the International Media Centre.
For more information please log on to www.asean.org.
5. ACCOMMODATION
Media representatives will be responsible for their own travel arrangements and
reservation of hotel accommodation. Members of the media are requested to deal directly
with their preferred hotels on the number of rooms required, guest names, arrival and
departure dates, rates and payment procedures.
Media Hotels (Kuala Lumpur, Malaysia):
1. Impiana KLCC Hotel
13, Jalan Pinang,
50450 Kuala Lumpur, Malaysia
Tel: +603 2147 1111/ Toll Free: 1 800 88 3100
Fax: +603 2147 1100
Email: info.klcc@impiana.com
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2. Hotel Istana Kuala Lumpur
73 Jalan Raja Chulan, 50200 Kuala Lumpur, Malaysia
Tel : +603 2141 9988
Fax : +603 2144 0111
Email: general@hotelistana.com.myhotel
3. Corus Hotel Kuala Lumpur
Jalan Ampang, 50450 Kuala Lumpur, Malaysia
Tel : +603 2161 8888
Fax : +603 2161 2393
Email: reservations@corushotelkl.com
4. The Royale Chulan Kuala Lumpur
5 Jalan Conlay, 50450 Kuala Lumpur, Malaysia
Tel : +603 2688 9688
Fax : +603 2688 9788
Email: enquiry@theroyalechulan.com.my
5. Traders Hotel Kuala Lumpur
Kuala Lumpur City Centre, 50088, Malaysia
Tel : +603 2332 9888
Fax : +603 2332 2666
Media Hotels (Langkawi, Kedah, Malaysia):
1. Adya Hotel, Langkawi
No 1 PT, 4001, Persiaran Mutiara 2
Mukim Kuah 07000 Langkawi, Kedah, Malaysia
Tel : +604 960 8000
Email: reservation@adyahotel.com
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2. HIG Hotel, Langkawi
Jalan Penarak, Kuah, 07000 Langkawi, Kedah, Malaysia
Tel : +604 966 8001/8003
Fax : +604 966 8002
Email: reservation@highotel.com.my
3. Eagle Bay Hotel, Langkawi
No. 33 Persiaran Putera, Kuah,
07000 Langkawi, Kedah, Malaysia
Tel : +604 966 8585/ +6016 417 8585/ +6019 447 8585
Fax : +604 966 7385
Email: info@eaglebay.com.my
4. My Hotel Langkawi
Lot 557 & 559 Bandar Kuah 07000 Langkawi, Kedah, Malaysia
Tel : +604 966 6666
Fax : +604 966 5666
Email: reservation.myhotel@gmail.com
5. Langkawi Seaview Hotel
Lot 40, Jalan Penarak, Kuah
07000 Langkawi, Kedah, Malaysia
Tel : +604 966 0600
Fax : +604 966 0620
Email: sales@lseaview.com
6. ENTRY FORMALITIES
Visitors must have national passports or other internationally recognised travel documents,
endorsed for travelling in Malaysia and with a validity period of at least six (6)
months beyond the time of stay allowed in Malaysia. Please be informed that nationals
from certain countries may require appropriate visas to enter Malaysia. Media
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representatives can verify the visa requirement at the nearest Malaysian Mission at
http://www.kln.gov.my.
All non-resident travellers are required to complete the Travellers' Declaration Form to
declare the amount of foreign currency notes and travellers cheques they are carrying upon
their arrival and departure.
7. CUSTOMS CLEARANCE REQUIREMENTS
Media representatives bringing in equipment into Malaysia should complete the Customs
Importation Forms with detailed inventory including model and serial number of the
equipment.
Media representatives are required to get a letter/form called “Carnet” from their
respective Customs authorities. This form will indicate equipment being brought in to
facilitate coverage of the 26 th ASEAN Summit.
Upon arrival at Malaysian Customs, the “Carnet” must be shown, duly authorised by the
Customs in the country of origin. This is to ensure that all equipment brought in by the
media representatives is taken out of Malaysia on departure.
The form will endorse the full list of equipment being brought into Malaysia.
8. HEALTH
Vector surveillance is carried out in all ports and airports for Aedes Aegypti mosquitoes.
Travellers without a valid Yellow Fever vaccination certificate, approved by WHO and
administrated at an approved Yellow Fever Vaccinating Centre, will be quarantined upon
arrival in Malaysia. Media Representatives whose points of departure for Malaysia are from
Latin America or African countries should have a valid Yellow Fever Vaccination Certificate.
9. MEDICAL FACILITIES
The relevant hospitals in Kuala Lumpur and Langkawi, Kedah, Malaysia have been alerted to
provide outpatient and inpatient services. Ambulance service will be provided when
necessary to ferry the sick to hospital. There will be doctors and paramedics to provide
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immediate emergency services to delegates, participants and media representatives
attending the 26 th ASEAN Summit.
However, those accorded medical services will be financially responsible for all services
beyond the scope of the clinic including:
ü
ü
ü
ü
references to medical specialists
diagnostics tests
medical supplies
dental services
10. INFORMATION
Requests for accreditation forms and additional information on media services and facilities
should be directed to:
26 th ASEAN Summit Media Secretariat
General information:
Ms Zaria Mohd Nasri
Tel
: 603 – 2694 1024 / 2696 2123
Fax : 603 – 2694 1021 / 22
Email : mediasec@bernama.com
Accreditation/Registration:
Ms Fateha Yusoff / Ms Audrey
Tel
: 603 – 2696 2120 / 2696 2125
Fax : 603 – 2694 1021 / 22
Email : mediasec@bernama.com
11. WEBSITE
BERNAMA’s web address: http://asean2015.bernama.com/
Main ASEAN web address: www.asean.org
Ministry of Foreign Affairs (MoFA) web address: http://asean2015.gov.my/
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HOST BROADCAST FACT SHEET
26 TH ASEAN SUMMIT 2015
KUALA LUMPUR & LANGKAWI, MALAYSIA
26-27 APRIL 2015
___________________________________________________________________________
1) INTRODUCTION
Radio Television Malaysia (RTM) has been appointed by the Ministry of Foreign Affairs
Malaysia as Host Broadcaster (HB) of the 26thASEAN Summit 2015. This Fact Sheet outlines
services and facilities provided by the Host Broadcaster for media during the 26 th ASEAN
Summit 2015.
The 26 th ASEAN Summit 2015 will be held at the Kuala Lumpur Convention Centre in Kuala
Lumpur and Langkawi International Convention Centre from 26 to 27 April 2015. All Host
Broadcast Services and Facilities will be located within the International Media Centre (IMC):
Kuala Lumpur Convention Centre (KLCC) (Exhibition Hall 6) and Langkawi International
Convention Centre (LICC).
The facilities stated in this Fact Sheet are standard for the majority of the requests. Should
media representatives require a facility not covered in this Fact Sheet, please contact RTM
with specific details pertaining to your requirement.
2) BOOKING DETAILS
Orders are subject to availability. Our bookings team is available (onsite) to assist you with
any questions relating to this Fact Sheet and the request form.
3) HOST PRODUCTION
The HB will produce live multi-camera coverage of key elements of the 26th ASEAN Summit
2015 including airport arrivals, official welcome and opening remarks and all press
conferences at the KLCC and LICC. Host Broadcast coverage is available live at the KLCC.
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Host Broadcaster pool footage will also be available from the other events not designated
for live coverage.
HB coverage is available live at the KLCC and will be delivered to each broadcaster’s space at
no cost to accredited broadcasters. However, HB will not be providing the gateway and
earth station for any broadcasters. All broadcasters should be able to contact the local
telecommunication provider, Telekom Malaysia for the gateway and earth station.
4) BROADCAST FACILITIES AT THE KUALA LUMPUR CONVENTION CENTRE
The Host Broadcaster (HB) is making arrangements to provide live feed to the IMC for some
events to be organised at Exhibition Halls 1, 2, 3 & 4 and at the Plenary Hall of the KLCC
including Press Conferences by Heads of Delegations. HB will only be providing SD/SDI
signals and File-based play-out facilities for this venue. HB will also provide live stand-up
positions for those interested. However, HB will not be providing any international delivery
via satellite and fibre networks. Requests made to HB will be coordinated with Telekom
Malaysia.
5) BROADCAST FACILITIES AT THE LANGKAWI INTERNATIONAL CONVENTION CENTRE,
LANGKAWI
The Host Broadcaster will be providing live feed to the IMC for some of the events organised
at the LICC including Press Conferences by Heads of Delegations. HB will only be providing
File-based play out facilities to this venue.
6) BROADCAST STANDARD
ü The broadcast standard for the 26thASEAN Summit 2015 is Standard Definition 625i/
50 Hz(PAL) (Embedded Audio/ Aspect Ratio 4:3)
ü Signals will be distributed within the 26 th ASEAN Summit 2015 Media Centre in
SD/SDI with embedded audio
ü The Host Broadcaster will produce, integrate and deliver key elements of the 26 th
ASEAN Summit 2015
ü Video conversion equipment as well as PAL-NTSC standard conversion equipment
will not be available and must be provided by the broadcaster themselves.
7) POWER
Electric supply is on a 240-volt AC at 50 cycles per second.
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8) TAXES
Malaysian Goods and Sales Tax (6% GST) is included in all rates. All prices are listed in
Malaysian Ringgit (Ringgit Malaysia-RM).
9) REQUEST ORDER FORM
For Request Order Form, media representatives can contact Mr Fandy Izuan Bin Johari at
fandyizuan@rtm.gov.my or mobile: +6019-8624470. Completed Request Order Forms must
be emailed directly to the person in charge. Broadcaster and news agency job requests will
be allocated on a first come basis.
10) SKMM /SIRIM
The SKMM / SIRIM are the Malaysian Government bodies responsible for managing access
to radio frequency spectrum. Media representatives who intend to use radio transmitting
equipment must register their product with SKMM for approval prior to arrival in Malaysia.
11) BROADCAST SPACE AT THE KLCC IMC
The HB’s comprehensive server and content management system is located at the HB area
within the KLCC IMC. Access to the server is in the form of a PC based browser station.
Media representatives can browse and copy media in a file based environment, or can
request clips to be played out on a tape (Betacam, XDcam) by using the Request Order
Form.
Basic facilities provided at the KLCC HB IMC are as follows:
ü
ü
ü
ü
ü
ü
Trunk (1 x Power & 1 x AV Cable)
Power Supply (4-Gang 3-Pin Plug)
Off-Air (RF Cable RG6 from TV antenna)
One BNC Connector
One XLR Connector (male)
One Network Port RJ-45
12) PLAYOUT FACILITIES AND FORMAT CONVERSION
The HB can provide play out facilities from the Host Broadcast Distribution Area:
ü SD SDI 625i 50Hz (Embedded audio /Aspect Ratio 4:3)
ü Recording Format - Filebase workflow ; format Pro Res 4:2:2
ü Editing Format (NLE) - Filebase workflow ; format Pro Res 4:2:2
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ü Transfer / Archiving Format (RTM News) - Filebase (Hard Disc) / XDCam
ü Transfer / Archiving Format (other Clients) - Filebase (Hard Disc)
13) NON EQUIPPED DEDICATED STAND-UP POSITION
The position is available within the Kuala Lumpur Convention Centre 26 th ASEAN Summit
2015 Media Centre. Each position consists of:
ü 3mx3m area
ü One AC Socket 250V, 13 Amp Malaysian power outlet
ü One BNC Connector
ü One XLR Connector (male)
ü One Network Port RJ-45
All booking requests for Stand-Up Position must be forwarded to the 26 th ASEAN Summit
2015 Media Secretariat at Hall 6, KLCC.
14) INFORMATION
Requests for additional information on broadcast media services and facilities should be
directed to:
RTM Host Broadcaster Coordinator
Ms Suhaila Binti Md Zaini
suhaila@rtm.gov.my /sue.mdz@gmail.com
HP: +6012-3225722
RTM Host Broadcaster Technical Coordinator
Ms Norzihan M Salleh
norzihan@rtm.gov.my
HP: +6013-3862786
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