Assistant Deputy Registrar

Pueblo City-County Health Department
Assistant Deputy Registrar
$2,177 - $2,291 per month dependent upon qualifications with excellent fringe benefits.
All applicants are required to complete an application form.
Application form completion instructions (PCCHD application is not an electronic document):
Please read this sheet completely before proceeding with the application packet!
NOTICE: Applications are part of the selection process and will be reviewed to determine if you meet the
minimum requirements for the position AND may be the only mechanism used to rank candidates. Be sure your
application specifically addresses your qualifications, experience, work products and accomplishments as they
relate to the position duties and minimum requirements.
Attached are:
Employment Application Form - Four page application form. The application form will not be considered unless
every question is answered. Do not use “see resume.”
Release Authorization - This one page release form authorizes the Health Department to begin background checks.
Failure to complete this form will result in disqualification from the application process. This form DOES NOT need to be
notarized.
Disclosure to Employment Applicant regarding Procurement of a Consumer Report - Two-sided sheet (backside
contains a copy of A Summary of Your Rights Under the Fair Credit Reporting Act). This release must be completed and
signed when you turn in your application.
Job Description - For your information and may be returned with the application or you can keep it. Please be sure to
read entire job description.
Required Skills – Applicants that meet minimum qualifications will be scheduled for testing to verify typing speed (40
words per minute is required) and skill in Word and Excel software applications Applications will be evaluated and those
meeting the required qualifications will be contacted for testing. Scheduling for testing will be done via e-mail, please be
sure to include your e-mail address for communication.
Supplemental Application Information – Supplemental questions requesting more detailed information regarding the
position are required at the time of application. See the backside of this sheet for the supplemental application questions.
Application Deadline Completed applications are due by Tuesday, April 14, 2015 at 1:00 p.m. marked to the attention of
Mary Davis and can be dropped off at the Human Resources Office (third floor), Pueblo City-County Health Department or
mailed to Mary Davis, Human Resources, 101 W. 9th Street, Pueblo, CO 81003 or via fax to (719) 583-4524 or e-mail to
mary.davis@co.pueblo.co.us. The Pueblo City-County Health Department is a tobacco-free environment.
Special Notice to All Applicants: If you are selected for the position posted with the Pueblo City-County Health
Department, you will be required to submit to a two-step PPD test (Tuberculosis) and a review of your immunization
history. All public health employees are required to obtain an annual flu vaccination.
Pueblo City‐County Health Department Assistant Deputy Registrar Supplemental Questions Please answer the following questions (typed response is required) and submit the completed supplement questions along with the completed application form. Applications are due by April 14, 2015 at 1:00 p.m. Applications will be considered incomplete if the supplemental questions are not provided. 1. What is your experience working in a fast‐paced work environment? 2. Describe your work experience related to detail oriented work. What type of work was done? How detailed was the work? What was the consequence if errors occurred? 3. What is your work experience with the general public? PUEBLO CITY-COUNTY HEALTH DEPARTMENT
Job Title:
Reports To:
FLSA Status:
Grade (Job Code):
Date Approved:
Assistant Deputy Registrar I
Division Director or designee
Non-Exempt
Grade 6
January 31, 2014
Summary: Works as Deputy Registrar in Vital Records and performs administrative duties following
established methods and procedures. Verifies certificates of birth, death and report of fetal deaths for legal
registration. Determines correctness of certificates. Verifies that laws, regulations and established procedures
have been adhered to. Prepares and issues birth/death certificates. Responsible for the performance of
customer service, department switchboard and reception duties.
Essential Job Functions:
Uses and understands current computer programs and systems with typing proficiency and accuracy. (Must
demonstrate proficiency in Word and Excel programs by completing Department approved skills test, which
includes typing speed assessment {minimum required: 40 wpm}.)
Perform customer service duties in the issuing and processing of vital records; interpret state, local, and
departmental policies, rules and regulations in response to inquiries; conduct necessary research.
Review all birth and death certificates and disposition permits for completeness, legibility, legality, and
accuracy of information; research and resolve discrepancies; prepare and maintain permanent legal records in
accordance with state guidelines.
Issue disposition permits to mortuaries for burial or cremation.
Issue certified copies of birth records; access on-line vital statistics records; verify qualifications of recipient.
Issue death certificates upon verification of requestor’s vested interest.
Collect and process fees, issue receipts, run daily reports, and balance with cashier daily.
Maintains a courteous attitude even under stressful situations, such as dealing with multiple demands and
disruptions while answering and routing calls and assisting patrons.
Perform general secretarial and clerical duties as required including reception, typing, filing, data entry, mail
processing and similar type work.
Maintain statistical records of transactions; submit monthly report to the Colorado Department of Health.
Performs other functions as required to fulfill the expectations of the position and the goals and objectives of
assigned program/projects/division.
Qualifications:
Required Education: High School Diploma or GED Certificate.
Experience: One year of progressively responsible telephone/reception duties. At least six months of
the required work experience must be with front line customer service.
Pre-employment Knowledge, Skills and Abilities:
Bilingual (English/Spanish) skills are preferred.
Knowledge of office procedures including but not limited to telephone etiquette, dealing with the public,
computer applications including presentation equipment.
Knowledge of and ability to use common office equipment, such as copier, fax machine, cash register and
computer.
Knowledge of common records management skills and ability to maintain and update as prescribed by certain
rules, regulations and procedures.
Ability to take and accurately perform verbal instructions and multiple duties in a timely manner.
Ability to communicate effectively orally and in writing and provide clear explanations and answers.
Ability to establish and maintain effective relationships with the public, other agencies, staff and administration.
Note: Any acceptable combination of education (minimum required), training and experience that provides the
above knowledge, abilities and skills may be substituted.
Necessary Special Requirements: A valid State of Colorado driver’s license. Must be able to provide
personal transportation for work-related business.
Licenses or Certificates
None.
Special Requirements
Fluency in writing and speaking English. Ability to write/speak in Spanish is preferred.
Physical Demands
The work is mostly sedentary with periods of physical activity and is performed in office surroundings. Typical
positions require workers to walk or stand for long periods; lift and carry up to 10 pounds; climb stairs, bend,
reach, hold, grasp and turn or pull/push objects; and use fingers to operate computer or typewriter keyboards.
The work requires the ability to speak normally and to use normal or aided vision and hearing.
Unusual Demands
Work is subject to recurring and inflexible deadlines and frequent interruptions; may involve evening or
weekend work hours. Employee may be on call to respond to emergencies.