Request for Quotation - Pasco

SUBMIT QUOTATIONS TO:
Request for Quotation
Pasco-Hernando
State College
10230 Ridge Road
New Port Richey, Florida 34654
Attn: Purchasing Department
Room E-114
Contact: Richard Boragine
Purchasing Manager
Phone:
(727) 816-3443
Fax: (727) 816-3315
E-mail:
vendors@phsc.edu
RFQ No.:
14-Q03
RFQ Title:
Electronic Student Evaluations
Website Homepage:
http://phsc.edu/departments/purchasing
the College Calendar: http://phsc.edu/calendar
Maps/directions: http://phsc.edu/campuses
Scope of Service
Pasco-Hernando State College is soliciting requests for quotations/proposals for a technology software product
that will integrate an electronic student course evaluation process in with the current Learning Management
System (Canvas)
Issue Date:
Proposal Due Date and Time:
April 17, 2015
April 27, 2015 – 4:30 p.m. (EST)
RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations
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Introduction
The intent of this Request for Quotation (RFQ) is to select one company to provide a technology software product
that will integrate an electronic student course evaluation process in with the current Learning
Management System (Canvas) for Pasco-Hernando State College campuses located at:
West Campus – 10230 Ridge Road, New Port Richey, FL 34654
East Campus – 36727 Blanton Road, Dade City, FL 33523
North Campus – 11415 Ponce de Leon Blvd., Brooksville, FL 34601
Spring Hill Campus – 450 Beverly Court, Spring Hill, FL 34606
Porter Campus at Wiregrass Ranch – 2727 Mansfield Blvd., Wesley Chapel, FL 33543
Submitted quotes are subject to the terms, conditions, and specifications contained herein and are hereby made part of
this request. The quotation must be received and physically located at/in the purchasing department or electronically
received no later than 4:30 p.m. on April 27, 2015. Quotations not submitted in accordance with the terms, conditions,
specifications, and other instructions contained herein may be subject to rejection. Any quote that arrives in the
purchasing department after this time will be disqualified.
All proposing firms shall carefully examine the RFQ documents. Any ambiguities or inconsistencies shall be
brought to the attention of PHSC in writing prior to the due date; failure to do so, on the part of the proposing firm,
will constitute an acceptance by the proposing firm of any subsequent decision. Any questions concerning the
intent, meaning and interpretations of the RFQ documents shall be requested in writing, and received by PHSC at
least seven (7) calendar days prior to the due date for response.
It is requested that all questions be e-mailed to vendors@phsc.edu, using the following subject line: RFQ 14-Q03
Electronic Student Evaluations. Such inquiries regarding this RFQ must be submitted in writing to PHSC’s
Purchasing Manager. PHSC will provide written answers to the questions in the form of written addendum to all
proposing firms who have received the RFQ. PHSC will not be responsible for any oral instructions made by any
employee(s) of PHSC in regard to this RFQ.
The contract period will be a five (5) year term subject to two (2) additional one (1) year terms, upon mutual
agreement. The College reserves the right to add services, reduce the scope of work, or conduct work in phases
during the contract period under the same conditions and terms of this agreement. Additional services may be
included in the future under the same contract.
Public Records: Quotes become "public records" and shall be subject to public disclosure consistent with Chapter
119, Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the quote, and must
identify the data or other materials to be protected and must state the reasons why such exclusion from public
disclosure is necessary. Proposers will be responsible for all costs, including attorney's fees, associated with
defending such asserted exemptions from disclosure. Proposals may be reviewed at the purchasing office during
normal working hours by appointment.
Trade Secret Information: PHSC will comply with Florida Statue 815.045 in regards to trade secret information.
The Proposer is required to clearly identify each item of the quote that they deem to be trade secrets as defined in
s.812.081, and as provided for in s.815.04(3).This information will be expressly made confidential and exempt
from the public records law. Proposer will be responsible for all costs incurred in defending the claim of trade
secrets, including Attorney's fees and shall indemnify the Board, its agents, officers and employees for any and all
civil or criminal fines imposed pursuant to Chapter 119, Florida Statutes. Proposer shall have no right to participate
in the defense of such positions but may be invited to participate by the Board, at the Board's discretion.
RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations
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.
1.
Scope of Work
Pasco-Hernando State College is soliciting requests for quotations for a student course/instructor evaluation
software product that will integrate with the current Learning Management System (Canvas).
2.
Minimum Requirements
The individual or company submitting the proposal must produce:



3.
Work in the Canvas environment
Cloud-based solution
ADA compliant
Submission Requirements
Please submit an electronic (PDF) proposal to: Vendors@phsc.edu no later than 4:30 p.m. on April
27, 2015 with the following information:
1. Firm Overview/Experience
a. Proposer Information Form (attached)
b. History Overview of Company
c. Firm References (attached form for three to five companies)
2. Product Overview/Minimum Criteria Capabilities:
a. Send 3rd party reminders to students via email and/or Canvas mail.
b. Issue notification in Canvas to alert student to the evaluations via pop-up.
c. Restrict the student access to courses in Canvas to assist with mandatory completion of
evaluation. This feature can be turned on/off as needed.
d. LTI interface for single pass through to the evaluation software passing student and course
enrollment information
e. Able to use evaluation software on a mobile device
f. Interface to the College Student information system for demographic and course information
using file imports.
g. Customized questions per discipline
h. Software Updates
i. Free pilot
j. Describe any additional features
3. Cost
The costs for performing:
a. Initial set up
b. Maintenance cost, and the bases for requesting an increase in cost for the subsequent years
c. Software update cost
RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations
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4.
Evaluation Process
A meeting of the Proposal Evaluation Committee will occur on or around Tuesday, April 28th, 2015
from 9:30 a.m. to 10:30 a.m., to review and rate all submitted quotations initially deemed to be
responsive.
The Evaluation Team
One Representative from Instruction Services
One Representative from Academic Technology
One Representative from Management Information Services
Two Representatives from Institutional Research and Grants
Criteria for Reviewing Quotations
Firm Experience (20%)
Product Capabilities/Features (60%)
Cost (20%)
Results will be posted on the College’s website at: http://PHSC.edu/departments/purchasing once
the evaluation process is complete
The College shall be the sole judge of its own best interests, the proposals, and approval of the
resulting contract. The College’s decisions will be final.
RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations
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Proposer Information Form
Proposer Name:
Formerly:
Mailing Address:
City, State, Zip:
Street Address:
City, State, Zip:
Contact Person:
Title:
E-mail Address:
Website Home Page:
Type of Business: (Check one)
Incorporated in the State of:
Date:
Corporation
# of Years:
Proposer is a M/WBE/SDVBE:
Yes
No
Sole-Proprietorship
Partnership
Federal Employer Identification Number:
__ __ - __ __ __ __ __ __ __
Joint Venture
SSN (if Sole-Proprietorship or Partnership):
__ __ __- __ __- __ __ __ __
Only required if FEIN is not provided
Telephone Number:
(
)
Toll Free Telephone Number:
(
)
Fax Number:
(
)
RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations
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Reference Form
Company:
Contact Name:
E-mail Address:
Address:
City, State, Zip + 4:
Phone Number: (
)
Fax Number: (
)
Contract Term:
Summary of Work:
Comments:
Proposer: ______________________________________
This form may be copied as needed.
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