Expression of Interest for the Provision of Services by Attorney for

THE DISTRICT COUNCIL OF
GRAND PORT
Expression of Interest for
the Provision of Services
by Attorney
for Year 2015/2016
Procurement Reference No: GPDC/NCS/RFQ/S008-2015
The District Council of Grand Port
District Council Head Office
Royal Road
Rose Belle
Tel Nos:. 627-4542
627-7633
Fax No:. 627-4640
Email: dcgp@mail.la.govmu.org
20 April 2015
ST/jg/Proc15/ RFQ/S008-15 Attorney
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A.REQUEST FOR QUOTATIONS (RFQ)
Subject matter: Provision of Services by Attorney for period ending 31 December 2017
Ref No.: GPDC/NCS/RFQ/S008/2015
To [insert name and address of bidder in bold]…………………………………………………
…………………………………………………………………………………………………
You are hereby invited to submit your best quotation for the services listed hereunder and as more
fully described in the Schedule of Requirements. Your offer should be made on this form stating
other relevant data, with any annex you may wish to attach thereto. . Services shall be for period
ending 31 December 2017 and may be renewed for an additional period of 12 months upon
satisfactory performance of the preceding year after service of one month notice.
We commit ourselves to maintain the highest standard of integrity and ethical principles during all
stages of the procurement cycle.
Name of Officer: Mr S Teeluck
Status: Chief Executive
Date: ...........................
Signature …………………..
Item
Pro
1
Brief Description of Services
Sub-Total from Priced Activity
Schedule
Provision of Services by Attorney
as per scope of services, specifications and
performance requirements
Quotation Validity period: 90 days after the closing date for bid submission.
Completion date of services: 10 months after placement of service order and may be renewed for an
additional period of 12 months upon satisfactory performance of the preceding year.
Closing date and time for submission: Wednesday 11 May 2015 at 1400 hours
Modes of Submission: Quotations by post or hand delivered (deposited in the Quotation Box) should
reach Chief Executive’s Department, The District Council of Grand Port, Head Office, Royal Road,
Rose Belle by the same date and time at latest. Late quotations will be rejected.
Quotations received by e-mail will not be considered.
I/We hereby certify that we have taken steps to ensure that no person acting for us or on our
behalf will engage in any type of fraud and corruption during our participation in the bidding
process and we commit ourselves to observe the same principles if the contract is awarded to me/us
and during its execution. We understand that transgression of the above is a serious offence and
appropriate actions will be taken against me/us.
I/We agree to execute the services mentioned above and more fully described hereunder at
price(s) quoted by me/us in accordance with the Public Body’s Conditions of Contract.
Date……………………….
Seal of Company
ST/jg/Proc15/ RFQ/S008-15 Attorney
Bidder’s signature ……………………………………
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A. SCHEDULE OF REQUIREMENTS
1. Documents to be submitted
You are requested to submit copies of the following documents as evidence of your
eligibility along with your quotation:
(a)
(b)
(c)
(d).
(e).
Valid Trade Fee Receipt delivered by a Local Authority or any other institution.
Business Registration Card;
Valid VAT Registration; and
Past experience and references where similar services have been provided or any
attached statement.
To state whether you are presently serving as Legal Adviser in any other
parastatal body or Government Owned Organisation.
2.
Item
No
PRICE ACTIVITY SCHEDULE
Fees per Case
Excluding VAT
(Rs)
Brief Description of Services
Fees per Case
VAT only
Rs
To represent the Council
Prosecution and
1
Supreme Court
Injunction
Recovery of Debts
2
3
District Court
Prosecution
Recovery of Debts
Intermediate
Prosecution
Court
Recovery of Debts
4
Industrial Court
5
Public Bodies Appeal Tribunal
6
7
Environment and Land Use Appeal
Tribunal
Annual Retainer Fee for Legal Advice,
Vetting of Documents, Affidavit, etc
Name:
Signature:
Designation
Date:
Authorised for and on behalf of:
Company
Seal
Telephone No.:
ST/jg/Proc15/ RFQ/S008-15 Attorney
Fax No.:
Fees per Case
Including VAT
(Rs)
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B. INSTRUCTIONS TO BIDDERS
1. Submission of Quotations
1.1 Quotations comprising of Section A must be submitted as stated in the RFQ: by hand (in sealed
envelopes marked in the lower left hand corner of the envelope “SEALED QUOTATION FOR
(Name and Number of RFQ”), deposited in a Tender Box at the location stated in the RFQ.
2. Selection and Decision
2.1 Selection shall be based on the lowest price offered, subject to compliance with scope of
service, specifications, performance standards and duration of service period in accordance with
the General Terms and Conditions
3. Rights of the Public Body
The Public Body shall have the right to (a) ask for clarifications at time of evaluating
quotations, (b) split the contract on an item basis or (c) reject all quotations. The Public Body
shall not be bound to accept the lowest or any quotation.
4. Notification of Award and Debriefing
4.1 The Public Body shall after award of contract, exceeding Rs 1 million, promptly inform all
unsuccessful bidders in writing of the name and address of the successful bidder and the
contract amount.
4.2 Furthermore, the Public Body shall attend to all requests for debriefing for contract exceeding
Rs 1 million, made in writing within 30 days the unsuccessful bidders are informed of the
award.
ST/jg/Proc15/ RFQ/S008-15 Attorney
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C. CONDITIONS OF CONTRACT
Any resulting contract shall be placed by means of a Purchase Order/Letter of Acceptance and
shall be subject to the General Conditions of Contract (GCC), Ref: NCS/RFQ-GCC14/10-13 for
the Procurement of non-Consultancy Services (available on website ppo.gov.mu) except where
modified by the Particular Conditions of Contract specified hereunder.
1. The service will commence as from the issue of Letter of Acceptance.
2. Services shall be for period ending 31 December 2017 and may be renewed for an
additional period of 12 months upon satisfactory performance of the preceding year
after service of one month notice.
3. Services: As specified in A-Schedule of Requirements.
4.
Payment
The Public Body undertakes to effect payment within 30 days after supply of the service to
the satisfaction of the Public Body subject to the Service Provider submitting required
documents. Final payment shall be adjusted to reflect any noncompliance in the execution of
the contract.
5. Termination
The Public Body may terminate the contract, by not less than thirty (30) days’ written notice
of termination to the Service Provider, if the Service Provider does not remedy a failure in
the performance of its obligations under the Contract, the Service Provider become
insolvent or bankrupt, as the result of Force Majeure, the Service Provider is unable to
perform a material portion of the Services for a period of 60 days or for its convenience.
6.
Settlement of Disputes
The Parties shall use their best efforts to settle amicably any dispute, controversy or claim
arising out of, or relating to this Purchase Order or the breach, termination or invalidity
thereof. Unless, any such dispute, controversy or claim between the Parties arising out of or
relating to this Purchase Order or the breach, termination or invalidity thereof is settled
amicably under the preceding paragraph of this Section within thirty (30) days after receipt
by one Party of the other Party's request for such amicable settlement, such dispute,
controversy or claim shall be referred to the competent court of Mauritius.
ST/jg/Proc15/ RFQ/S008-15 Attorney