Solicitation for Purchase a Project Vehicle for the IFES – Liberia

Date: May 5, 2015
Ref.: RFQ/15/140
Subject: Solicitation for Purchase a Project Vehicle for the IFES – Liberia Program.
The International Foundation for Electoral Systems (IFES) - Washington DC, invites your firm to
participate in this competitive solicitation for pricing, delivery and terms of potential sale on the
following item for IFES office in Monrovia, Liberia.
BACKGROUND
IFES is an independent, non-governmental organization (NGO) with headquarters registered in the
United States. IFES promotes democratic stability by providing technical assistance to the electoral
cycle worldwide to enhance citizen participation and strengthen civil societies, governance and
transparency.
DESCRIPTION OF GOODS/SERVICES
Drive
Type
Doors
No. of Seats: 7
Drivetrain
Engine
Fuel
Transmission
Power Steering
Power Windows
Power Door Locks
Cruise Control
AM/FM Stereo
Dual Front Air Bags
Front Side Air Bags
F&R Side Air Bags
ABS (4-Wheel)
Air Conditioning
Rear A/C
Roof Rack
Grille Guard
Towing Pkg
x
x
5
External Color
x
x
x
x
x
x
x
x
x
x
x
x
x
Left hand
SUV
2WD
V4
Diesel
Manual
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
White
Right hand
Pick Up
x
x
x
x
4WD
V6
Gasoline
Automatic
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Sedan
V8
Other (please specify)
EVALUATION
IFES will evaluate bids based on the following criteria:
 Price
 Technical responsiveness/Full compliance to Requirements of RFQ
 Acceptability of the Delivery Schedule
40 Points
30 points
30 points
SCHEDULE OF EVENTS
Release of RFQ
Questions Due
Answers from IFES
RFQ Closes – All Bids Due
May 5, 2015
May 8, 2015 at 5:00 PM local Washington, D.C. time
May 12, 2015
May 19, 2015 at 5:00 PM local Washington, D.C. time
All offers must be sent to Ms. Salima Wiggins, at swiggins@ifes.org and Ms. Jenny Xu, at
jxu@ifes.org or in a hardcopy sealed bid which must be on a company’s letterhead with company’s
contact name and address. Preference will be given to bids submitted through email, however,
sealed bids may be delivered by hand to IFES office at Airfield Main Road, Wrotto Town, Sinkor,
Monrovia, Liberia. Email submission should have “RFQ/15/140” and the service provider name in
the subject line.
GENERAL TERMS AND CONDITIONS
1. Prices quoted must be valid for 120 days.
2. Unit prices are required and in the case of discrepancies between unit price and total price,
the unit price will be taken as reference basis in the evaluation.
3. All procurement will be subject to IFES contractual obligations and contingent on the
availability of donor funding.
4. IFES reserves the right to accept or reject any quotation or stop the procurement process at
any time, without assigning any reason or liability.
5. IFES reserves the right to accept all or part of the quotation when awarding the purchase
order.
6. All information provided by IFES in this RFQ is offered in good faith. Individual items are
subject to change at any time. IFES makes no certification that any item is without error. IFES
is not responsible or liable for any use of the information or for any claims asserted there
from.
7. IFES reserves the right to require any bidder to enter into a non-disclosure agreement.
8. The RFQ does not obligate IFES to pay for any costs, of any kind whatsoever, which may be
incurred by bidder or any third parties, in connection with the Response. All Responses and
supporting documentation shall become the property of IFES, subject to claims of
confidentiality in respect of the Response and supporting documentation.
FORM/CONTENT OF RESPONSE AND REQUIREMENTS
All quotations shall:
1. Be in the English language.
2. Contain detailed cost in US Dollars, with applicable Tax/Charges clearly identified, provided
against each of the categories of services described in this request.
Liberia RFQ/15/140
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3. General information about the bidder history and experience & detailed description of past
experience providing similar services to international NGOs.
4. Name, address and telephone number of three business references, and approval to contact
listed references.
5. Include a contact name, email address, and telephone number to facilitate communication
between IFES and the Bidder.
6. A brief outline of the company and services offered, including:
 Full legal name and address of the company or individual;
 Full legal name of company’s President and / or Chief Executive Officer (not applicable
for individuals);
 Year business was started or established
7. All questions and responses must adhere to the schedule noted above and shall be to the
attention of Salima Wiggins at swiggins@ifes.org and Jenny Xu at jxu@ifes.org.
End of RFQ
Liberia RFQ/15/140
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