Solicitation for Staff Training on OMB Super Circular

Date: May 8, 2015
Ref.: RFQ/15/143
Subject: Solicitation for Staff Training on OMB Super Circular (2 CFR 200)
The International Foundation for Electoral Systems (IFES) - Washington DC, invites your firm to
participate in this competitive solicitation for pricing and delivery of training on the newly released
OMB “Super Circular” at the IFES office in Washington, D.C.
BACKGROUND
IFES is an independent, non-governmental organization (NGO) with headquarters registered in the
United States. IFES promotes democratic stability by providing technical assistance to the electoral
cycle worldwide to enhance citizen participation and strengthen civil societies, governance and
transparency and receives support from a number of donor sources including the United States
Agency for International Development (USAID), and the Department of State (DOS).
DESCRIPTION OF SERVICES
OMB Super Circular Training
IFES is seeking a trainer(s) to provide training to a select group of IFES staff from its different
departments of Contracts and Grants, Finance, Programs, and Human Resources. The trainer(s)
should provide relevant training materials for attendees to understand the impact and changes that
may be required as a result of the new regulations of the new Super Circular applicable to its USG
funded awards. Separate modules should be proposed to cover the different staff focus areas cited
above so that staff have the flexibility of attending different modules/sessions.
Although the exact number of modules is left for the trainer to recommend, the following can be used
as an example:
Programs: General Overview – what it is and when it’s effective, etc.
Contracts and Grants: Pre-Award process, Fixed-Price Awards, Revision to Procurement Rules,
Subrecipient Monitoring and Management, etc.
Finance: Changes to Indirect Cost Rules, Increase of Internal Controls, Audits, Cost Principles, etc.
Human Resources: Integrity Rules, Conflict of Interest, Mandatory Disclosure, Compensation, etc.
IFES anticipates that up to 30 staff may be attending each of the different modules. IFES will provide
all necessary equipment and facilities. IFES would like to hold this training during the first week of
June, 2015.
The IFES office in Washington, D.C. is located at:
1850 K Street, NW
Fifth Floor
Washington, D.C. 20006
REQUIREMENTS
Bidders must submit the following:
1. IFES requests bids for the above listed services for the time it estimates will be required to
develop materials and provide the training. IFES anticipates that the subject matter should
be covered in a one day period. The financial proposal should be broken down into unit costs.
2. Bidders must provide a brief outline/syllabus of the proposed training and modules and topics
to be covered.
3. General information about the bidder’s history and experience.
4. Detailed description of past experience providing similar services in the Washington, D.C.
area.
5. Names, addresses and telephone numbers of three business references, and approval to
contact listed references.
EVALUATION
IFES will evaluate bids based on the following criteria:
1. EXPERIENCE OF PROPOSED TRAINERS;
2. QUALITY OF PROPOSED SERVICES/PROPOSED SYLLABUS; and
3. AVAILABILITY; AND
4. PRICE.
Evaluation Criteria Grading for Each Criterion:
POSSIBLE 5 POINTS FOR EACH CRITERION – MAXIMUM 20 POINTS
SCHEDULE OF EVENTS
Release of RFQ
May 8, 2015
Questions Due
May 14, 2015 at 11:59 p.m. EDT
Answers from IFES
May 19, 2015
RFQ Closes – All Responses Due May 22, 2015 at 11:59 p.m. EDT
GENERAL TERMS AND CONDITIONS
1. Prices quoted must be valid for 60 days.
2. All procurement will be subject to IFES contractual obligations and contingent on the
availability of donor funding.
3. IFES reserves the right to accept or reject any quotation or stop the procurement process at
any time before the award, without assigning any reason or liability.
4. IFES reserves the right to accept all or part of the quotation when awarding the purchase
order.
5. All information provided by IFES in this RFQ is offered in good faith. Individual items are
subject to change at any time. IFES makes no certification that any item is without error. IFES
is not responsible or liable for any use of the information or for any claims asserted there
from.
6. IFES reserves the right to require any bidder to enter into a non-disclosure agreement.
7. The RFQ does not obligate IFES to pay for any costs, of any kind whatsoever, which may be
incurred by bidder or any third parties, in connection with the Response. All Responses and
supporting documentation shall become the property of IFES, subject to claims of
confidentiality in respect of the Response and supporting documentation.
RFQ/15/143
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FORM/CONTENT OF RESPONSE
All quotations shall:
1. Contain detailed cost breakdown, with applicable Tax/Charges clearly identified, provided
against each of the categories of services described in this request.
2. In your cost breakdown, please specify the maximum number of participants per instructor
and/or training session.
3. Please submit trainer’s CV.
4. Include a contact name, email address, and telephone number to facilitate communication
between IFES and the Bidder.
5. A brief outline of the company and services offered, including:
 Full legal name and address of the company or individual;
 Full legal name of company’s President and / or Chief Executive Officer (not applicable
for individuals);
 Year business was started or established
6. All questions and responses must adhere to the schedule noted above and shall be to the
attention of Josh Hayes, jmhayes@ifes.org.
End of RFQ
RFQ/15/143
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