Aboriginal Fund for Species at Risk— Prevention

Aboriginal Fund for Species at Risk—
Prevention Stream
2015-2016
Application Guidelines and Form
Environment Canada
Fisheries and Oceans Canada
Parks Canada Agency
1. AFSAR Prevention Stream Background
The Prevention Stream of the Aboriginal Fund for Species at Risk was established to foster stewardship projects
aimed at preventing wildlife species, other than species at risk, from becoming a conservation concern on
Aboriginal lands across Canada.
This document supports the AFSAR Prevention Stream and provides general program information and requirements
for making an application during the current funding cycle. A separate application guide and template have
been developed for the AFSAR-SAR Stream. In addition, there are regional program funding priorities. Please
contact the AFSAR Regional Coordinator (see program contacts in Appendix 1) to learn more about specific
regional program information and priorities.
For general information on the AFSAR, please consult the program website at:
http://www.registrelep-sararegistry.gc.ca/involved/funding/faep-asrp_e.cfm
2. AFSAR Prevention Stream Objectives and Expected Results
Objectives
The underlying objectives of the AFSAR Prevention Stream are to:
• Support and promote the conservation of target species beyond species at risk and their habitats on
Aboriginal land; and
• Support the engagement and cooperation of Aboriginal peoples in the conservation of target species
and their habitat.
Expected Results
Proposed projects must contribute to one or more of the expected results of the AFSAR Prevention Stream,
which are to:
1. Strengthen capacity in Aboriginal communities for their participation in preventive action to conserve
the target species.
2. Stop, remove, or mitigate potential threats, caused by human activities, to individual target species,
and/or their habitat.
3. Protect, improve or manage important habitat1 of the target species.
4. Help gather and conserve Aboriginal traditional knowledge (ATK) and traditional ecological knowledge
(TEK) on the target species.
1
The program defines “important habitat” as habitat that is important for the species’ ”conservation”.
3. Eligible Lands
a. Reserves and Lands set apart for the use and benefit of Aboriginal people under the Indian Act or under
section 91 (24) of the Constitution Act,1867;
b. Other lands directly controlled by Aboriginal people (e.g., Métis Settlement lands, and land claim /
treaty settlement lands), and lands set aside in the Yukon and Northwest Territories pursuant to
Cabinet Directive, circular No.27;
c. Lands and waters where traditional activities (harvesting or other) are carried out; and
d. Federal waters
4. Recipient Eligibility:
All Aboriginal communities and organizations are eligible for funding under the AFSAR Prevention Stream (see
list below). Furthermore, a partner organization (Aboriginal or non-Aboriginal) may submit a project on behalf
of one or more Aboriginal communities or organizations if they provide a letter of support from the community
indicating that they have been formally mandated to do so by the proposal application deadline.
Eligible recipients include the following types of Aboriginal communities and organizations2:
• Aboriginal associations/organizations
• Territorially based Aboriginal groups
• District councils / Chief and Council
• Traditional appointed advisory committees
• Aboriginal Corporations
• Band/Tribal councils
• Aboriginal partnerships and groups
• Aboriginal School Authorities
• Aboriginal cultural education centres
• Aboriginal land/resource management authorities
• Aboriginal co-operatives
• Aboriginal societies
• Aboriginal Boards and commissions
• Other organizations (Aboriginal and non-Aboriginal) if mandated by one of the above eligible recipients
2
If your organization is a not-for-profit organization that is currently incorporated under Part II of the Canada Corporations Act make
sure that it has applied for continuance under the new Canada Not-for-profit Corporations Act before October 17, 2014 otherwise
EC may not be able to enter into an agreement with your organization should your proposal be approved.
5. Eligible Species
Projects must target species of interest that are not listed under Schedule 1 of the Species at Risk Act.
6. Eligible Activities:
You must select from the following eligible activity categories in your application:
IMPORTANT considerations:
• Activities associated with the core departments’ (EC, DFO and Parks Canada) mandate and obligations
are not eligible.
• Scientific research activities, captive breeding, captive rearing, fish hatcheries, aquaculture activities,
wildlife rehabilitation and extirpated species reintroductions are not eligible for AFSAR Prevention
Stream funding.
Activity Categories and Examples
Habitat/Species protection and Potential Threat Mitigation
• Prevention of habitat damage (riparian or terrestrial) (e.g., educational signage, fences for the exclusion
of predators or human disturbances, etc.)
• Protection and prevention of harm to the species (e.g. disentanglement, relocation, enabling species
migration around roadways, etc.) (human induced threat mitigation)
• Development and negotiation of habitat conservation/protection agreements (e.g., legal protection,
Certificate of Possession leases/transfer/exchange, formal agreements and informal conservation
agreements, and other mechanisms that protect habitat of the species such as plans to limit or
manage harvest) (for EC-administered Contribution Agreements only)
Habitat improvement
• Identification of potential sites for habitat restoration;
• Implementing Habitat Management Plans for habitat restoration and enhancement
• Restoration and improvement of the species habitat (e.g., shoreline improvement, erection of exclusion
fences, boardwalks to manage trampling/ATVs or access to sensitive habitats, plantings, controlled
burns, forest management, etc.)
• Invasive species removal
Program Planning and Development
• Participation in the development and implementation of tools to conserve the species (e.g., developing
best practices, displaying educational signage) to improve habitat and reduce potential threats
• Compilation, dissemination and implementation of resource/land-use guidelines and best management
practices
• Development of plans for habitat restoration and enhancement (e.g. habitat management plans)
Monitoring and data collection
• On-the-ground monitoring initiatives for the species and their habitats, and related mapping and
analysis
• Collection and management of data about the species and their habitats (e.g., surveys, inventories,
databases, etc.)
• Assessing the presence of the species through community monitoring, surveys, and related mapping
and analysis
• Creation and/or maintenance of inventories or databases for habitat and species data
Project and Program Evaluation
• Conduct project or program results assessment(s) to evaluate the social and biological results and
effectiveness of activities.
Aboriginal Traditional Knowledge (ATK): Gathering and Use
• Contribution to the use/integration of ATK in conservation planning
• Gathering ATK through surveys and interviews about the species and their habitats
• ATK compilation and storage (e.g. setting up/maintenance of databases)
Outreach
• Development of targeted outreach materials emphasizing the importance of the species and the
benefits of action to be undertaken which will be used to inform and engage community members/youth
• Training of individuals/community members in stewardship practices/field activities related to the species
7. Eligible Costs:
For all eligible expenses, only those deemed to be a reasonable share for completing the Project shall be
considered eligible.
Eligible expenses may include reasonable and properly itemized costs for:
1. Salaries and wages31
a. Salaries, wages and benefits
2. Management and professional service costs¹
a. Accounting, liability insurance, land surveys, legal (other than litigation) costs,
Elders’/knowledge holders’ fees, and other professional fees (other than travel)
3. Contractors¹
a. Consultants and contractors fees associated with the project (subject to regional or national limits)
4. Travel (as per the Treasury Board Travel Directive)
a. Travel expenses and related expenses for contracted professional service providers or other
non-employees
b. Travel and related expenses for recipient organization employees
5. Materials and Supplies costs
a. office supplies and material
b. Includes equipment purchase under $10,000
6. Communication, printing, production, and distribution costs
a. Printing costs, web sites, supplies, etc.
7. Equipment Rental and Operating Costs
a. Lease, rental, repair, operating expenses, upgrades and/or maintenance costs including
associated gear in support of project activities (subject to regional or national limits)
3
Salaries, contractor, consultant or other professional services costs cannot be paid in the following circumstances:
• Chief and Council attendance/participation in a meeting/workshop. NB: Chief and Council receive salary from AANDC
to represent their First Nation.
• Individuals receiving salary via an Aboriginal program. Examples: Fisheries Coordinators under the Atlantic Integrated
Commercial Fisheries Initiative; salaried staff under the Aboriginal Aquatic Resources and Oceans Management Program.
• Individuals receiving salary from their organizations. Example: Salaried employees of national Aboriginal organizations.
• Salaries of non-Aboriginal consultants are eligible; however, non-Aboriginal consultants should be used only when there
are no suitably qualified Aboriginal consultants available for the project. It should be strongly recommended to recipients
who hire non-Aboriginal consultants that an effort is made to have a youth or other community member monitor the
consultant to build Aboriginal capacity for future BCS-AFSAR projects for which they may wish to apply.
1
8. Vehicle Rental and Operating Costs
a. Lease, rental, operating expenses, upgrades and/or maintenance including associated gear
in support of project activities (subject to regional or national limits)
9. Purchase of capital assets
a. Purchase of tangible assets with a useful life of more than one year greater than $10,000
(subject to EC or DFO approval)
10.Land acquisition, leases, easements, covenants, servitudes
a. funding towards legally-binding conservation agreements *** For EC -administered projects only ***
11.Costs of preparing an independent financial accounting (where the report is required)
a. Projects over $100,000 may be required to submit an independently verified financial report at
the end of the project. *** For EC-administered projects only ***
12.Overhead
a. office lease or rent and administration expenses (e.g. phone, fax, internet, other utilities,
office insurance, and rent, etc.) directly related to the project up to a maximum of 10% of the
AFSAR Prevention Stream contribution
13.Other costs
a. meeting and training fees (e.g., materials and hall rental), and registration fees for
courses, conferences, workshops or seminars
b. hospitality, with limits as per federal government standards (i.e. no meals, etc.)
c. GST / HST is an eligible G&C project expenditure, therefore EC may reimburse Recipients
for the taxes they paid while undertaking the activities of the agreement. The amount
of EC’s contribution includes the reimbursement for GST/HST. For example, if EC’s
contribution is $25,000, this $25,000 includes EC’s reimbursement for all eligible
expenditures including GST/HST. EC will not reimburse the Recipient $25,000 plus
GST/HST; the $25,000 is all-inclusive.
14.Further disbursement of funding to final recipient.
Note, the use of universal day rates is not accepted. Costs must be broken down by category for the
Contribution Agreement to be legally binding. When costs are broken down into their respective categories,
various clauses are triggered in the Contribution Agreement.
Costs, other than those identified herein, are ineligible unless specifically approved in writing by the Minister
of the Environment, or the Minister of Fisheries and Oceans, or his/her representatives at the time of project
approval and are necessary for the successful completion of the project.
8. Other Requirements
Matching Funds
You must obtain matching non-federal funds (cash and/or in-kind) equal to, or greater than, 20% of the total
value of the AFSAR Prevention Stream contribution. Preference will be given to projects with matching contributions
in excess of 20%. Please note that Band contributions for both aquatic and terrestrial projects and Aboriginal
Aquatic Resource and Ocean Management (AAROM) Program contributions for aquatic projects only are
considered as part of this eligible match.
Canadian Environmental Assessment Act 2012
The Canadian Environmental Assessment Act 2012 (CEAA 2012) requires departments to determine whether the
carrying out of a project on federal lands (i.e., First Nation lands in the case of AFSAR) is likely to cause
significant adverse environmental effects.
Overlap with other federal conservation funding programs
You can only receive funding from one federal funding program for each proposed activity. Any proposals submitted
to the other federal funding programs, (e.g. Habitat Stewardship Program, National Wetland Conservation Fund,
EcoAction, etc.) must be for different activities than those listed in your AFSAR Prevention Stream proposal.
9. For Accepted Applications
Once you have received confirmation of approval of your project, you will be required to submit additional
information, including, but not limited to the following:
Cash-Flow Statement
You will be required to develop a detailed cash flow statement of all sources of revenue (including all in-kind
contributions) and expenditures that are part of the approved project.
Reporting Obligations
The Contribution Agreement, between your organization and EC or DFO, will specify project report deadlines and
will include the required forms. You will need to provide a final report at the end of the project. This report will
describe your project revenue, expenses, accomplishments and outcomes. Both outcomes and accomplishments
must be reported using the performance indicators identified in the Contribution Agreement. It is important to
note that different projects may have different reporting requirements.
Permitting
You will be responsible for obtaining the appropriate permits associated with your project from relevant federal
and/or provincial authorities wherever your project triggers the need for a permit (e.g., it could impact the
species). Funding decisions are not guaranteed to be made in time for the beginning of the field season, and as
permits take time to arrange, you should address this need several months before the project start date to
reduce delays once a funding announcement is made.
Intellectual Property Rights
Any Intellectual Property and/or ATK that you create as part of this project will remain your property. However,
EC or DFO may negotiate terms in the Contribution Agreement for sharing this Intellectual Property and/or ATK.
Public Acknowledgement
All projects funded will be required to recognize the Government of Canada contribution on all communications
and products related to the funded project.
Official Languages
You may be responsible for serving and communicating with the public in the English and French languages,
where applicable. Any cost related to translation is an eligible cost under the program.
10. How Projects are Reviewed
General
Regional committees review project proposals based on a range of considerations:
Program objectives
• Eligibility requirements for i) recipients, ii) activities, iii) expenses, iv) matching funds, etc.;
• Alignment with the regional priorities; and
• Alignment with National priorities.
Technical criteria
• Proponent’s ability to plan, manage and complete projects successfully (i.e., description of the issues
and solutions to be implemented);
• Appropriateness of budget and schedules. These must be realistic given the time frame and objectives
of the project;
• Clarity, conciseness and quality of the application;
• Other funding sources (matching contributions) and the respective amounts or demonstration of the
proponent’s ability to raise funds from non-federal sources; and
• Implementation of evaluation and performance measures.
Proposal Evaluation Criteria
Eligible applications will be evaluated and prioritized using the following criteria:
• 60% for alignment with program objectives, including national and regional priorities; and
• 40% for criteria related to the technical and administrative aspects of the project proposal.
A high quality project is one that:
• Clearly addresses regional priorities:, as well as national priorities;
• Will achieve or lead to on-the-ground conservation action for wildlife species and habitats;
• Benefits multiple eligible species;
• Has secured over 20% of total project funding from non-federal sources;
• Has a proposal presented in a clear and logical manner;
• Has a well-developed workplan;
• Has a plan to measure project results;
• Demonstrates a high degree of local and regional support from a variety of partners;
• Involves individuals and communities with local experience/knowledge; and
• Has a high likelihood of success based on recipient experience and realistic deliverables.
11. To Apply:
Expression of Interest
Prior to submitting a complete proposal to the AFSAR Prevention Stream, proponents are encouraged to submit
an Expression of Interest (EOI) (Appendix 2). See the regional Call for Proposals for further details. The EOI gives
you the opportunity to receive feedback on your proposal to ensure it is aligned with national/regional priorities
and program expected results. AFSAR Regional Coordinators will also be able to assess eligibility, and help guide
the project proposal. This process ensures that all requirements are met, but does not result in a guarantee
that the project will be recommended for funding. All EOIs must be submitted prior to the application deadline
to allow AFSAR Regional Coordinators enough time to provide feedback. See regional Call Letter for timelines.
Application Form
To apply for AFSAR Prevention Stream funding, you must fill in the on-line application form (Appendix 3)
at http://www.recovery.gc.ca/AFSAR-FAEP/. Request login information from your AFSAR Regional Coordinator.
If you lack Internet access, please contact your AFSAR Regional Coordinator (see Appendix 1 for the list of
regional contacts) for other options.
Due to Government of Canada policy, communication with proponents regarding proposal status during the project
review and selection phase is prohibited until the final administrative approvals have been granted. All proponents
will be notified as soon as funding decisions have been made and negotiation of the Contribution Agreement will
follow. The program is unable to reimburse proponents for any expenses incurred prior to the official notification.
Appendix 1 – AFSAR Regional Coordinators
Terrestrial Projects
Regional Coordinators for general administration of projects and technical support on terrestrial species
Atlantic Region
Quebec Region
Ontario Region
Sheri Faulkner Jackson
Environment Canada
Canadian Wildlife Service
P.O. Box 6227
17 Waterfowl Lane
Sackville, NB
E4L 1G6
Cédric Paitre
Environment Canada
Canadian Wildlife Service
801-1550, d’Estimauville
Avenue
Quebec, QC
G1J 0C3
Tania Morais
Environment Canada
Canadian Wildlife Service
4905 Dufferin Street
Downsview, ON
M3H 5T4
(506) 364-5198
Sheri.Faulkner@ec.gc.ca
(418) 648-5226
Cédric.Paitre@ec.gc.ca
(416) 739-4100
Tania.Morais@ec.gc.ca
Prairie and Northern Region
Alberta, Manitoba and Saskatchewan
Northwest Territories
Nunavut
Carmen Callihoo
Environment Canada
Canadian Wildlife Service
200, 4999-98 Avenue
Edmonton, AB
T6B 2X3
Donna Bigelow
Environment Canada
Canadian Wildlife Service
5019 - 52nd Street (4th Floor)
P.O. Box 2310
Yellowknife, NT
X1A 2P7
Lisa Pirie
Environment Canada
Canadian Wildlife Service
P.O. Box 1714,
Qimugjuk Building 969
Iqaluit (Nunavut)
X0A 0H0
(780) 951-8672
Carmen.Callihoo@ec.gc.ca
(867) 669-4783
Donna.Bigelow@ec.gc.ca
(867) 975-4638
Lisa.Pirie@ec.gc.ca
Pacific and Yukon Region
British Columbia
Yukon
Kate Shapiro
Environment Canada
Canadian Wildlife Service
5421 Robertson Rd, RR1
Delta, BC
V4K 3N2
Saleem Dar
Environment Canada
Canadian Wildlife Service
91780 Alaska Highway
Whitehorse, YK
Y1A 5B7
(604) 664-9044
Kate.Shapiro@ec.gc.ca
(867) 393-7976
Saleem.Dar@ec.gc.ca
Aquatic projects
Regional Coordinators for technical support on aquatic species
Pacific
Central & Arctic
Ontario
Louvi Nurse
Fisheries and Oceans Canada
Treaty and Aboriginal Policy
200-401 Burrard St.
Vancouver, BC V6C 3S4
Bethany Schroeder
Fisheries and Oceans Canada
501 University Crescent, Winnipeg, MB R3T 2N6
Stephen Haayen
Fish Habitat Biologist
Fisheries and Oceans Canada
Eastern Ontario
District - Peterborough Office
501 Towerhill Road Unit 102
Peterborough, Ontario K9H 7S3
Tel: (705) 750-4004
Fax : (705) 750-4016
Tel.: (604) 666-4565
Fax: (604) 666-0928
Lourdes.Nurse@dfo-mpo.gc.ca
Tel : (204) 984-2506
Fax : (204) 983-5192
Bethany.Schroeder@dfo-mpo.gc.
ca
Stephen.Haayen@dfo-mpo.gc.ca
Quebec
Gulf
Maritimes
Élodie Lavisse
Fisheries Management /
Aboriginal Programs
Fisheries and Oceans Canada
Management Branch
104 Dalhousie Street
Québec, Quebec G1K 7Y7
Josiane Massiéra
Fisheries and Oceans Canada
Aboriginal Fisheries Division
343 University Avenue
PO Box 5030
Moncton, NB E1C 9B6
Tom Howe
Fisheries and Oceans Canada
Aboriginal Affairs Branch
PO Box 1035
Dartmouth, Nova Scotia B2Y 4T3
Canada
Tel.: (506) 851-7290
Fax: (506) 851-7803
Josiane.Massiera@dfo-mpo.gc.ca
Tel: 902-426-6036
Tom.Howe@dfo-mpo.gc.ca
Tel: (418) 648-4566
Fax : (418) 648-7981
elodie.lavisse@dfo-mpo.gc.ca
Newfoundland and Labrador
Judy Guest
Resource Management Division
Northwest Atlantic Fisheries Centre 80 East White Hills
PO Box 5667
St John’s, NL
A1C 5X1
Tel.: 709-772-2922Fax: 709-772-2922
Judy.Guest@dfo-mpo.gc.ca
Appendix 2 – Aboriginal Fund for Species at Risk—Prevention
Stream Expression of Interest 2015-2016
Project Title
Proponent Information (this is the organization or identity that would sign a Contribution Agreement with
Environment Canada or Fisheries and Oceans Canada. The information must correspond to the name and
address to be used on any cheques if the application is approved. Must be a legal entity.
Name of Proponent
Address:
Phone Number:
Fax Number:
Email Address:
Other Communities/Organizations involved in the project (if partnering)
Regional Priorities Addressed (Prevention Stream)
Regional Priority addressed:
Target Species:
--COSEWIC designation, if relevant:
Proposed Activities: Briefly describe the project - goals, objectives, activities, methods, budget estimates
partnerships and timeframe (max: 25 lines).
E-mail completed form to your EC/DFO AFSAR Regional Coordinator by October 10th, 2014. Early submissions
are strongly encouraged.
AFSAR ID: _______
Appendix 3 – Aboriginal Fund for Species at Risk—Prevention
Stream 2015-2016 Application Form
Project Title
This title will be used in all communications related to the proposal. Therefore, it must describe the work undertaken and/or the
project purpose, the project location if possible, and be easily understood by an external audience (15 words max.) Example:
Encouraging landowners’ participation in conserving habitat for species X in southern Alberta.
1. Proponent Information
Project Management Team and Contact Information
a) Full Legal Name of Proponent Organization: (this is the organization or identity that would sign a contribution agreement
with Environment Canada (EC). The name must correspond to the name to be used on any cheques if the application is approved.
Must be a legal entity or individual.)
b) Please provide a brief description of your organization, including its mandate (10 lines max. e.g. “A cultural
education centre created in 1998 which provides education, outreach and extension services to the community in the field of
wildlife conservation and sustainable development.”)
c) Principal Proponent’s Name (individual authorizing the proposal)
Mr./Ms./Dr./Chief
Email:
Tel:
Fax:
Tel:
Fax:
d) Project Manager’s Name (individual who will be the main project contact)
Mr./Ms./Dr./Chief
Email:
e) Address for all correspondence (including payments if the project is accepted)
Street:
City :
Province/Territory:
Postal Code:
f) Please provide your organization’s web site address (if applicable)
g) Please provide identification numbers for your organization (if applicable). Choose at least one of the following
options
Dropdown box to choose at least one of the following options.
Number:
*Business Number
*GST Number
*Charitable Number
*First Nations Band Number
*Other
1.2 Organization Type
Please identify your organization type(s) and provide a brief explanation if you identify “other organizations”.
Aboriginal Organization Types
Aboriginal associations/organizations
Territorially-based Aboriginal groups
District Councils / Chief and Council
Traditional Appointed Advisory Committees
Aboriginal Corporations
Band/Tribal Councils
Aboriginal partnerships and groups
Aboriginal School authorities
√
Aboriginal cultural education centres
Aboriginal land/resource management authorities
Aboriginal co-operatives
Aboriginal societies
Aboriginal boards and Commissions
Other organizations (mandated by eligible proponents) (Aboriginal and non-Aboriginal) if mandated by
one of the above eligible recipients
1.3 Stewardship Program/Project Delivery Experience
Briefly provide a description of your organization’s experience in delivering stewardship programs, including any
that have focussed on the species4. (25 lines maximum)
What relevant experience does the project leader have?
1.4 Primary Province/Territory in which the project will be undertaken:
(Your project may include activities in other provinces or territories; you must specify one lead province/territory.)
4 “Stewardship refers to the wide range of voluntary actions that Canadians undertake to care for the environment, ranging from
conserving wild species and their habitats directly, to improving the quality of habitat by mitigating human impact.”
2. Proposal Background
2.1 Species
List the species that are directly targeted by this stewardship project.
Projects must target species that are NOT listed under Schedule 1 of the Species at Risk Act.
a) Species Name
(common and scientific)
b) Population
c) Culturally significant
species (Yes or No)?
d) If Yes, describe how
2.2 Land Type
Please indicate in which land type the project will be undertaken and provide the associated information
Type of land
Reserves and Lands set apart for the use and benefit of Aboriginal people under the Indian Act or under
section 91 (24) of the Constitution Act of 1867.
Name(s) of the First Nation Reserve:
Other lands directly controlled by Aboriginal people (e.g. Métis Settlement lands, and land claim /treaty
settlement lands), and lands set aside in the Yukon and Northwest Territories pursuant to Cabinet
Directive, circular No.27.
Name(s) of the Land:
Lands and waters where traditional activities (harvesting or other) are carried out.
Description of Land(s) / Area(s):
Federal waters
Name of water:
√
2.3 Location and Significance
Specific Habitat and Geographic Location (specific latitude and longitude are mandatory)
Name of the Habitat /
Local area where the
project will take place
Habitat or ecosystem
Description (forest,
grassland, wetland,
marine, freshwater,
etc.)
MANDATORY:
Latitude and
Longitude
(degrees,
minutes,
seconds)
Nearest town
or city
Habitat Size
(ha)
Etc.
Please also address the importance of the site for the target species (e.g. foraging area) (10 Lines max.)
3. Overview
3.1 Project Goals and Objectives
What is the overall purpose of this project? How will its implementation protect the species habitat and/or
support capacity within your organization or community to lead and/or participate in the conservation of
common species? Why is the project needed? What are the short and long term results of this project? (30 lines max)
3.2 Executive Summary NOTE: This summary may be published or made available to the public.
The Executive Summary is a brief synopsis of the Project including work proposed to be accomplished with both
AFSAR Prevention Stream funding and Matching Funds. It is best to complete this section last, since it is a
synopsis of information provided in the rest of the proposal – it should not contain new information. It must
also contain sufficient information to “stand alone” during review and approval phases. In other words, be sure
to spell out acronyms, and do not assume that the reader is familiar with or has read the full proposal. In the
Executive Summary you must clearly demonstrate how your proposal addresses each one of the following items:
• Overall project purpose: What is the project goal and objectives? [and please use anticipated quantifiable
results relative to the project purpose and goal(s)] (one to two sentences).
• Location of Project: Identify the province, region, and main geographic area where the work is taking
place. Include whether it is in a regional priority area. If more than one location, please specify all.
• Target Species and habitat types: Name them (Can include more than one, or groups).
• Threats: What is/are the main potential threats faced by the species that the project will address?
Be clear.
• Main activities to be undertaken to address the stewardship need/potential threat. Do not repeat
the detailed activities provided in the proposal work plan, but rather provide an explanation of how
the activities will result in achieving quantifiable results relative to the project purpose and goal(s).
Be clear what will be achieved—e.g., hectares to be acquired, or restored, and how.
• Outreach activities: briefly indicate how these activities will lead to achieving the project objectives
and on-the-ground stewardship actions and conservation outcomes.
• Project Timing: When do the activities need to be carried out to achieve the project objective?
• Anticipated project benefits/outcome: How will the project contribute to the conservation of the
species? How will the project address AFSAR Prevention Stream regional and national priorities?
What outcome is hoped for?
• Program Expected results: Which of the four AFSAR Prevention Stream Expected Results will be
addressed by the project (more than one can be included) and explain briefly how it/they will be
achieved. Actual expected results should be listed with a brief explanation of how results are being met.
3.3 Program Objectives
Describe how your proposed project addresses the program objectives of the AFSAR Prevention Stream? (35 lines max)
3.4 Program Expected Results
Choose from the list which program Expected Results will be addressed by your project (can be more than one).
Strengthen capacity in Aboriginal communities for their participation in preventive action to conserve
species of interest.
Stop, remove, or mitigate potential threats, caused by human activities, to individual species of interest,
and/or their habitat.
Protect, improve or manage important habitat5 of species of interest.
Help gather and conserve Aboriginal traditional knowledge (ATK) and traditional ecological knowledge (TEK)
on species of interest.
5
The program defines “important habitat” as habitat that is considered important for the species conservation.
3.5 Rationale for the Project
How does your project meet the national and the regional priorities of AFSAR Prevention Stream?
4. Work Plan
4.1 Activities
Note: - Please pay particular attention to columns (b) and (c) as they will be scrutinized by reviewers and,
if your project is approved, will form the basis of your contribution agreement and associated reporting templates.
In column “a)” For each proposed Project Activity choose one eligible activity type from the list of eligible
activities. 1) Habitat and Species Protection 2) Habitat Improvement 3) Program Planning and Development 4)
Monitoring and Data Collection 5) Project and Program Evaluation 6) Aboriginal Traditional Knowledge:
Gathering and Use 7) Outreach.
In column “b)” describe each project activity. Concisely indicate which potential threat is addressed by each
activity (you can repeat threats if they are the same as the previous activity’s) and provide details that support
“what, where, by who, and how” for each activity.
In column “c)” please describe the results you plan to achieve by the end of the year for which you are requesting
funding. Ensure to provide specific and easy to measure results because, if successful in being funded, you will
have to report on results and performance indicators for each activity type at the end of the project.
Note: Only describe activity types relevant to your project.
Please delete the examples listed below in the Table prior to submitting those specific activities related to your project
a) Activity Type
c) What will the result of the
activity be by the end of the
project? (measurable
results)
e) Start date
g) Estimated
% of total
project budget
h) Estimated
% of AFSAR
Prevention
Stream
contribution
b) Describe each
activity that you
plan to undertake
d) Long term outcomes
f) End date
Examples:
Examples:
Examples:
Examples:
Examples:
Outreach
Human impact mitigation:
April 1, 2015
10 %
10 %
Stewardship facilitator
will undertake
one-on-one discussions with community
members, resource
users, etc. in order
to influence attitudes
towards species as
well as collect
signatures
for land protection
agreement.
20 members of Nunatsiavut
General Assembly to hear
status report from Stewardship
facilitator
March 31,
2016
Hunters and trappers educated
in day-to-day informal
discussions on how to identify
and properly release the
species
Habitat and Species Protection
and Potential Threat Mitigation:
10 signed land protection
agreements
------------------------------Improved attitude towards protection
of the species and better responsibility in actions that negatively
impact the species. Improve hunting
and trapping methods to reduce
harm to the species. Maintain
protection agreements with land
owners.
a) Activity Type
c) What will the result of the
activity be by the end of the
project? (measurable
results)
e) Start date
b) Describe each
activity that you
plan to undertake
d) Long term outcomes
f) End date
Outreach
Human impact mitigation:
April 1, 2015
Provide consistent
on-the-water public
education about whale
watching guidelines (Be
Whale Wise) by operating
daily boat patrols in the
Salish Sea area during
whale-watching season
(May-Sept)
Contact 50 vessels (2 per day for March 31,
25 days) to share information and 2016
materials re: Be Whale Wise. How
to watch for signs of and identify
the species.
g) Estimated
% of total
project budget
h) Estimated
% of AFSAR
Prevention
Stream
contribution
10 %
10 %
10%
15%
---------------------------------
Greater awareness of guidelines and
overall reduction in guideline violations
as well as reduced collisions and
contact with the species.
Outreach
Visitors to the reserve will be
April 1, 2015
more aware of the natural history
Members of the First
of the Reserve’s marine species, March 31,
Nation community will the potential threats facing them, 2016
provide cultural
and ways to minimize impacts
interpretive talks to
while viewing them in the wild.
visitors of the Ecological First Nation members will
Reserve
participate in these awareness-building sessions.
--------------------------------Reduced human impacts on whale
near the Ecological Reserve
a) Activity Type
c) What will the result of the
activity be by the end of the
project? (measurable
results)
e) Start date
b) Describe each
activity that you
plan to undertake
d) Long term outcomes
f) End date
Program Planning
and Development
Develop a conservation
strategy for identified
species on the reserve
(based on results of
inventory and mapping).
A conservation strategy will
April 1, 2015
include recommendations on high
priority areas where stewardship March 31,
projects should benefit targeted 2016
species. The strategy will also
propose targeted timelines for
implementation of the proposed
restoration actions.
g) Estimated
% of total
project budget
h) Estimated
% of AFSAR
Prevention
Stream
contribution
10 %
15 %
10 %
15 %
--------------------------------Allow better focus of future habitat
improvement and protection initiatives
in identified high priority areas.
Program Planning A draft management plan for the April 1, 2015
and Development conservation of the Einalem
Island species to be completed March 31,
Develop a draft
and approved by the Chief and 2016
management plan for the Council and the Community.
conservation of Einalem
--------------------------------Island species.
Final management plan will be
approved and applied on the Einalem
Island for the protection of the
species.
a) Activity Type
c) What will the result of the
activity be by the end of the
project? (measurable
results)
e) Start date
b) Describe each
activity that you
plan to undertake
d) Long term outcomes
f) End date
ATK: Gathering
and Use
Interview Elders and
other knowledgeable
fishers regarding
important species X
harvest habitats and
other ecological
information related to
species X.
12 Traditional Knowledge
interviews conducted
Map of key areas based on
Geographical Information System
data
April 1, 2015
g) Estimated
% of total
project budget
h) Estimated
% of AFSAR
Prevention
Stream
contribution
10 %
15 %
10 %
15%
March 31,
2016
Identify areas where field
assessments should focus
---------------------------------
Greater knowledge of species X harvest
habitats allowing better focussed
protection initiatives.
Monitoring and
Completion of two species
April 1, 2015
Data Collection
surveys on the species X and Y
March 31,
with the help of 8 community
Undertake a population members
2016
assessment and
identification of critical Data entered in a GIS database
factors affecting the
to help identify species location
habitat of species:
surveys on Laer Reserve A report identifying the species
critical factors developed
for species X and Y;
enter data into a GIS
--------------------------------database, and identification of critical factors
The community awareness and
affecting the habitat of understanding of the significant
species.
species and habitat on the Laer
Reserve will be strengthened and will
help reaching consensus on path
forward to protect the species habitat.
a) Activity Type
c) What will the result of the
activity be by the end of the
project? (measurable
results)
b) Describe each
d) Long term outcomes
activity that you
plan to undertake
Habitat ImproveManagement of 9 hectares of
ment
land to benefit the habitat of
species X and Y (implementation
Implementation of a
of the individual management
specific/individual
plan)
management plan.
---------------------------------
e) Start date
Protection of nesting birds during the
nesting season allowing for better
maintenance of the specie healthiness.
h) Estimated
% of AFSAR
Prevention
Stream
contribution
10 %
15%
10 %
15%
f) End date
April 1, 2015
March 31,
2016
Improvement of the condition of the
habitat of species X and Y on all
pertinent CP lands on the Reserve.
Habitat ImproveFive cattle-exclusion projects will April 1, 2015
ment
be conducted on lakes identified
Construction of cattle in previous inventory and action March 31,
exclusion fences on
plans. Eight households will be 2016
targeted lands to protect contacted and 7,000m of fencing
shorelines for nesting will be constructed. To keep
birds.
cattle away from shorelines, three
off-site water sources will be
constructed consisting of a
wind-pump and water trough.
---------------------------------
g) Estimated
% of total
project budget
a) Activity Type
c) What will the result of the
activity be by the end of the
project? (measurable
results)
e) Start date
b) Describe each
activity that you
plan to undertake
d) Long term outcomes
f) End date
Habitat and Species
Protection and
Potential Threat
Mitigation
Develop stewardship
agreements with
certificate of possession
holders describing work
to be done, certificate of
possession holder
approval, certificate of
possession holder
contributions to project,
future maintenance and
upkeep responsibilities,
etc.
Habitat and Species
Protection and
Potential Threat
Mitigation
Transfer of interest of a
certificate of possession
land to the Tatibah Land
Trust in order to protect
the species
Negotiation with
certificate of
possession holders
Relinquishment of the
certificate of possession
holders interest in
the land
Acquisition of the
interest by the Tatibah
Land Trust
Start negotiating with the 12
certificate of possession holders
Signing of agreements with at
least half of the certificate of
possession holders involved
April 1, 2015
g) Estimated
% of total
project budget
h) Estimated
% of AFSAR
Prevention
Stream
contribution
10 %
15 %
10 %
15 %
March 31,
2016
Between 500 and 800 hectares
targeted by the conservation
actions
--------------------------------Further the protection of the riparian
area along the Okanagan River
Channel.
At least one agreement concluded May 1, 2015
that will legally protect from
development threats 10 hectares February 15,
2016
of habitat of the species.
--------------------------------In the next three years, 120 hectares
of the habitat of the species will be
protected from further development
threat.
a) Activity Type
c) What will the result of the
activity be by the end of the
project? (measurable
results)
e) Start date
b) Describe each
activity that you
plan to undertake
d) Long term outcomes
f) End date
Project and Program Program results shared between April 1, 2015
Evaluation
project partners. Program
February 15,
weaknesses identified
Host regular conference recommendations for future
2016
calls and email
projects listed.
exchanges with project
partners to evaluate the --------------------------------success, identify
additional information Create consistency among provincial
gaps, recognize synergies approaches to species X conservation
and stewardship.
between efforts, and
determine project’s
future direction.
g) Estimated
% of total
project budget
h) Estimated
% of AFSAR
Prevention
Stream
contribution
5%
10 %
4.2 Project Evaluation
Please address:
(i) How will you evaluate the outcome of your project’s activities (e.g., immediate (6 – 24 months)
and long term outcomes (2 – 5 years))?
(ii) How will you measure the difference that your project has made in for the species?
5. Project Support
Evidence of other source of funding totaling at least 20% of the total AFSAR Prevention Stream contribution
must be provided. Instructions for columns:
a. List organizations or individuals that will be making contributions to this project including all federal
(except AFSAR Prevention Stream funding), provincial, municipal, private sector, foundation,
non-government, and aboriginal groups; (for all federal contributions , please specify the program and
or source of funding [cash and/or in-kind]. Federal contributions must be listed; however, federal
contributions cannot be used as match for AFSAR Prevention Stream funds.)
b. Describe what and how much support will be provided (e.g. loan of vehicle, services of a graphic
designer, cash, etc.) and, if it is in-kind, how it is to be valued (e.g., if an equivalent graphic designer
would charge $35/hr enter: 10hrs at $35/hr).
c. and d. Indicate the contribution is cash and/or in-kind. Proof of contribution will be requested
at a later stage. Federal contributions must be listed (except AFSAR Prevention request
through current application); however, federal contributions cannot be used as match for
AFSAR Prevention funds. All proposed contribution must be listed in your proposal.
e. Enter the total of c) and d) for each line.
f. Indicate whether or not the support (e.g. applications to various foundations) has been confirmed
at the time of writing.
g. Indicate the period (months) during which this support will be received.
a) Organization/Name
c) $Value
(Cash)
d) $ Value
(In-kind)
e) Total
f) Confirmed
(yes/no/
pending)
g) Date to be
received
$0
$ 500
$ 500
Yes
May 15, 2015
$0
$ 1,000
$ 1,000
Yes
March 31,
2016
Frank Phelan
Brochure Graphic design
10hrs@$35/hr
$0
$ 350
$ 350
Yes
May 13, 2015
Total:
0
1,850
1,850
b) Description of
support offered
Tabitah Land Trust
Public relations re:
benefits of land trusts
Recipient
Overhead Costs (Costs to
administer the project)
6. Project Budget
Using the table below, provide a detailed budget for the project and specifically the amount requested from the
AFSAR Prevention Stream Program. Provide a detail description of each expenditure, how much of the expenditure will come from AFSAR Prevention Stream funding and how much will come from non-AFSAR Prevention
Stream funds or will be provided as in-kind support.
a) Expense category*
c) Amount
requested
from
b) Detailed Description (daily
AFSARwage, personnel cost, materials, Prevention
communications, transportaStream
tion, professional fees, other.)
Matching Funds
d) Cash
Amount
e) In-kind
Amount
Examples:
Examples:
Examples:
Examples:
Examples:
Salaries and wages
Project coordinator, Jane Doe,
$100/day for 22 days
$ 2,200
$0
$0
$ 2,200.00
$ 25,000
$0
$ 2,000
$ 27,000.00
Management and professional
service costs
Biologist – contract biologist to
conduct inventory of newly
protected certificate of possession $ 7,700
lands (via Lease Agreement) in
association with staff from First
Nation.
$ 350/day for 22 days
$0
$0
$ 7,700.00
Salaries and wages
Field Assistant
$70/day for 22 days
$0
$ 1,540
$0
$ 1,540.00
Total:
$ 34,900
$ 1,540
$ 2,000
$ 38,440
Land acquisition, leases, easements, covenants, servitudes
Purchase of a Certificate of
Possession to protect 3 parcels of
certificate of possession land
within the First Nation
f) Total Amount
(AFSAR-Prevention
+ match)
• *AFSAR Prevention Stream only considers these categories: (1) Salaries and wages; (2) Management
and professional service costs, accounting, insurance, land surveys, legal (other than litigation) costs,
and other professional fees (other than travel); (3) Contractors; (4) Travel (as per the Treasury Board
Travel Directive; (5) Materials and Supplies costs; (6) Communication, printing, production, and
distribution costs; (7) Equipment Rental & Operating Costs; (8) Vehicle Rental & Operating Costs;
(9) Purchase of capital assets; (10) Land acquisition, leases, easements, covenants, servitudes (For
EC-administered projects only); (11) Costs of preparing an independent financial accounting (where the
report is required and for EC-administered projects only); (12) Overhead; (13) Other costs; GHT/HST;
(14) Further disbursement of funding to final recipients.
The Regional Management Team (RMT) must approve any equipment and capital assets proposed for purchase
having a value of over $5,000. Justification for this approval must be submitted to the National Management
Team (NMT).
Costs, other than those herein allowed, are ineligible unless specifically approved in writing by the Minister of
the Environment or his/her representatives at the time of project approval. For all costs, only those deemed to
be a reasonable share for completing the Project shall be considered eligible.
Note, the use of day rates will not be accepted. Costs have to be broken down by category in order for the
Contribution Agreements to be legally binding. When costs are broken down in their respective categories,
different clauses are triggered in the Contribution Agreement.
Elders’/knowledge holders’ fees:
Note that there may be regionally-applicable ranges that should be considered when determining the appropriate
amount paid to Elders and/or other knowledge holders.
Salaries, contractor, consultant or other professional services costs cannot be paid in the following circumstances:
• Chief and Council attendance/participation in a meeting/workshop. NB: Chief and Council receive
salary from AANDC to represent their First Nation; paying honoraria is considered ‘double dipping.’
• Individuals receiving salary via a DFO Aboriginal program. Examples: Fisheries Coordinators under the
Atlantic Integrated Commercial Fisheries Initiative; salaried staff under the Aboriginal Aquatic Resources
and Oceans Management Program.
• Individuals receiving salary from their organizations. Example: Salaried employees of national Aboriginal
organizations.
• Salaries of non-Aboriginal consultants are eligible; however, non-Aboriginal consultants should be used
only when there are no suitably qualified Aboriginal consultants available for the project. It should be
strongly recommended to recipients who hire non-Aboriginal consultants that an effort is made to have
a youth or other community member monitor the consultant to build Aboriginal capacity for future
AFSAR Prevention Stream projects for which they may wish to apply.
7. Signatures
I hereby certify that I am familiar with all the conditions, including those regarding eligibility, reporting, financial
accounting, and acknowledgement of Government of Canada support, as outlined in the current AFSAR
Prevention Stream 2015-16 guidelines.
Principal Proponent
Name
Title/Position
Signature
Date
Authorizing Signature
(Should be the person that can sign an agreement on behalf of the proponent)
Name
Title/Position
Signature
Date