August 15-18 2016 Von Braun Center Huntsville Alabama

Transcription

2016
August 15-18 2016
Von Braun Center
Huntsville
Alabama
Space & Missile Defense Symposium
August 15-18, 2016 | Von Braun Center | Huntsville, AL
Section 1
Marshaling Yard Information
Section 1
Frequently Asked Questions
Section 1
Targeted Move-In/Out Information
Section 1
Exhibitor List & Numbered Floor Plans
Section 1
2016 Registration Information
Section 1
Order Recap
Section 2
Payment Policies (Payment by credit card)
Section 2
Furniture & Accessories Order Form
Section 3
Carpet Order Form
Section 3
Booth Cleaning Form
Section 3
Plant Order Form
Section 3
Audio Visual Order Form
Section 3
Rental Booth Order Forms
Section 3
Signs & Graphics Order Form
Section 3
Photography Order Form
Section 3
EAC Notification
Section 4
Labor Order Form
Section 4
Forklift Order Form
Section 4
Rigging
Section 4
Shipping Information
Section 5
Material Handling Order Form
Section 5
Shipping Labels
Section 5
Additional Service Providers
(Shipping, Lead retrieval, Electrical, Internet, etc.)
Section 6
SCSWORX
10446 County Line Rd. Madison, AL 35756
tel: 256.612.9934
fax: 256.461.7720
TABLE OF CONTENTS
Show Information
Page 2
Show Information
Deadline Dates
Targeted Move-in/Out Information
SECTION ONE
SECTION 1
Frequently Asked Questions
Marshaling Yard Information
Exhibitor List & Numbered Floor Plans
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 3
BOOTH EQUIPMENT
Each 10'x10' booth will be provided with 8' tall back drape in Red/White/Blue, 3' tall side
drape in Red or Blue, (1) 6' skirted table, (2) folding chairs, (1) wastebasket and (1)
company I.D. sign.
EXHIBIT HALL CARPET
The South hall will have blue aisle carpet. The South Hall corridor is fully carpeted, with beige patterned
carpet (no pad). There will be no booth carpet provided unless provided by exhibitor, or ordered through
SCSWORX (see form later in this packet).
SHOW INFORMATION
SCSWORX is pleased to be the Official Service Contractor for the Space & Missile Defense Symposium &
Exhibition.
Enclosed are the order forms for materials and services you may require for your upcoming event. We ask
that you read the enclosed information carefully, and return the completed forms, along with payment, to
our office. Advance Price Deadline: July 22, 2016
Any order received after August 8, 2016 will be filled as an on-site order, subject to availability.
If you require additional services (AV, Labor, Portable Booths, Graphics, etc) that are not included in this
packet, please call the office for pricing. 256-612-9934
ADVANCED DISCOUNT DEADLINE
To receive the advanced order discount, SCSWORX must receive the order with payment before or on the
Advanced Deadline of July 22, 2016. Any orders received after the deadline or without payment will be
charged standard pricing and are subject to availability.
LABOR
SCSWORX will only guarantee the starting time for installation labor for advance paid orders with a start
time of 8 am Start times after 8 am will be filled as close to the requested times as possible. Floor orders will
be filled after all advance orders. Dismantle labor will be provided as soon as ALL empty containers have
been returned to the exhibitor's booths.
CALENDAR OF DEADLINE DATES
Deadline
Order Form
Section
7/15/2016
Lead Retrieval - Early Bird Discount (send directly to MGL)
Section 6
7/22/2016
Furniture and Accessories, Carpet, Booth Cleaning, Plants
Section 3
7/22/2016
Audio Visual, Portable Displays, Signs and Graphics
Section 3
7/22/2016
Rigging Form, Forklift Rental, EAC Form, Labor Order (estimate)
Section 4
7/22/2016
Material Handling Form - Shipping to warehouse: Materials accepted 07/15 08/01. Shipping to show site: Materials accepted 8/10 only (except targeted
move-in). Refer to Material Handling and Shipping Information
Section 5
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 4
7/22/2016
Internet Service, Phone Service, Other Utility Service (VBC)
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Section 6
Page 5
QUESTIONS / ASSISTANCE
If you have any questions, please call Cindy Landman at 256-612-9934. Or email clandman@scsworx.com
Please direct any onsite questions to the SCS service desk.
ELECTRICAL AND TELEPHONE
Orders for electrical and telephone services should be made directly through the Von Braun Center. For
forms regarding electrical or telephone, please call the VBC at 256-551-2377, or see the forms in Section 6 of
this packet.
RIGGING
All hanging signs/banners MUST be shipped to the advance warehouse to arrive no later than July 29, 2016
and must be clearly marked as a hanging sign. (Separate hanging sign labels are provided in the
shipping/material handling section of this packet.)Hanging signs arriving after the deadline, improperly
labeled or without a rigging order will be hung at the discretion of SCS and the VBC. Please fill out the rigging
order form found in Section 4.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
SHOW INFORMATION
CANCELLATIONS
Any orders cancelled on or before July 22, 2016 will receive a 50% refund. There will be no refund for orders
cancelled after July 22, 2016.
Page 6
August 13, 2016
Saturday
August 13, 2016
12:30 pm / 05:00 pm (Targeted move-in only)
Sunday
August 14, 2016
08:00 am / 11:30 am (Targeted move-in only)
Sunday
August 14, 2016
12:30 pm / 05:00 pm (Targeted move-in only)
Monday****
August 15, 2016
08:00 am / 11:30 am, 12:30 pm - 03:00 pm**
Monday is open move-in for all exhibitors
**This is cutoff for freight only (so that aisle carpet can be laid).
****You may hand carry materials in until 6:00 pm and set up in your booth until 8:00 pm
See target move-in maps provided in this section
Monday
August 15, 2016
SHOW INFORMATION
Saturday
EXHIBITOR MOVE-IN
08:00 am / 11:30 am (Targeted move-in only)
EXHIBIT HOURS
5:30 pm - 8 pm (Not exhibit floor hours)
Opening reception-VBC Arena entrance
Tuesday
August 16, 2016
9:45 am - 5 pm
Exhibitor entry begins at 6:30 am Exhibits close at 05:00 pm
Reception to be held in North Hall Salons 05:30 -0 8:30 pm
Wednesday
August 17, 2016
9:45 am - 5 pm
Exhibitor entry begins at 06:30 am Exhibits close at 05:00 pm
Salute to the Warfighter reception - South Hall 05:30 pm
Toast to the Warfighter - South Hall 06:00 pm
Thursday
August 18, 2016
9:45 am - Noon
Exhibitor entry begins at 06:30 am Exhibits close at Noon
NO EXHIBITS MAY BE BROKEN DOWN BEFORE NOON ON 08/18!! Any exhibitor tearing down before Noon
on 08/18 will forfeit their pre-selected booth space for 2017 and will not be allowed to select booth space
until 6/1/17 (should any spaces still be available) or be added to the wait list until 6/1/17.
The South Hall parking garage will close at 11:00 pm each evening.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 7
Thursday**
August 18, 2016
EXHIBITOR MOVE-IN
Noon - 10pm
Friday**
August 19, 2016
8 am - Noon***
**All materials MUST be out of South Hall 1 and the South Hall corridor by 10pm on Thursday, August 18. If
you have concerns/questions please call SCSWORX at 256-461-8815 and ask for Cindy. Materials not
removed from the South portion of South Hall II and the corridor by 10:00 pm on Thursday must be moved
against the North wall and removed as soon as possible on Friday morning.
***All materials MUST be out of South Hall 2 by Noon on Friday, August 19.
Carriers must be checked in by 08:00 pm on Thursday, August 18 and 10 am on Friday, August 19.
SOUTH HALL MOVE-IN SCHEDULE
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 8
Saturday
August 13, 2016
TARGET MOVE-IN TIMES
08:00 am - 11:30 am
Green
Saturday
August 13, 2016
12:30 pm - 05:00 pm
Blue
Sunday
August 14, 2016
08:00 am - 11:30 am and 12:30 pm - 05:00 pm
Red
Monday
August 15, 2016
08:00 am - 11:30 am and 12:30 pm - 05:00 pm
Yellow
INBOUND FREIGHT TARGET SCHEDULE
This schedule refers to the time your freight carrier has been assigned to check in at the marshaling yard to
be placed in line for unloading at the Von Braun Center. This schedule is for the move-in of your exhibit and
display equipment to your booth. You are not required to set your display at this time. Deliveries arriving
off-target (not meeting assigned target date and time) will be unloaded after all on-target vehicles have
been unloaded and will incur off-target charges. If you are unable to meet your assigned target date and
wish to change for any reason, you must make prior arrangements with SCSWORX. No target date will be
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 9
changed without approval from SCSWORX. No target changes will be made after July 31, 2015. Written
requests are required (email to clandman@SCSWORX.com or fax acceptable) and will be acknowledged in
writing. Please include booth number, dimensions and weight of heaviest piece, total # of pieces or number
of trailers, as well as delivery time requested.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 10
MOVE OUT SCHEDULE
Thursday
August 18, 2016
TARGET MOVE-OUT TIMES
Noon - 10.00 pm
Yellow
Friday
August 19, 2016
08:30 am – Noon
Blue
The ending times listed are when the hall must be cleared. You may begin to teardown anytime after the
show closes on Thursday, August 18, 2016. You may schedule your carrier to arrive anytime after the show
closes.
Carriers must be checked in by 8:00 pm on Thursday, August 18 and 10 am on Friday, August 19.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 11
SHIPPING
SCSWORX will accept advanced freight 07/15/2016 - 08/01/2016
The warehouse will accept shipments Monday - Friday, 08:00 - 11:30am and 12:30 - 05.00 pm ONLY.
ADVANCED WAREHOUSE SHIPPING ADDRESS
SHOW SITE ADDRESS
For: SMD Symposium
For: SMD Symposium
SCSWORX
C/O SCSWORX
Von Braun Center
Von Braun Center
Madison, AL 35756
700 Monroe Street
EXHIBITOR NAME
Huntsville, AL 35801
BOOTH #__________
EXHIBITOR NAME
SHOW INFORMATION
EXHIBIT FREIGHT
Only SCSWORX will be allowed to operate lift equipment in the hall. All freight that cannot be hand carried
or manually pushed must be loaded at the dock and will be subject to drayage charges. ONLY freight that
can be brought in by hand through the roll-up door will be allowed to be carried in by the exhibitor. See
Section 5 for specific drayage charges.
BOOTH #__________
Direct shipments to show site will be received on Monday, August 15 ONLY! (except targeted move-in)
Shipments arriving at the Von Braun Center prior to August 10 will be directed to the SCSWORX advance
warehouse. A 25% surcharge will be added to any shipment arriving at the advance warehouse after August
8th.
All exhibitors who will be using SCSWORX services for loading their freight MUST pick up a bill of lading
and further instructions at the SCSWORX service desk before the close of the show. Exhibitors must
contact their outbound carrier to arrange for equipment pick-up. SCSWORX does not make outbound
shipping arrangements! Champion Logistics will be on-site during move-out for any of your shipping
needs. See Champion Logistics information & quote request form in Section 6 of this packet.
All exhibitors in South Hall 1 and South Hall corridor must have freight ready for loading by 08:00 pm on
Thursday! All outbound carriers for these exhibitors must be checked in at the marshaling yard by 08:00 pm
on Thursday. If you are unable to have your freight picked up on Thursday, please contact SCSWORX for
special arrangements. South Hall 1 and the corridor MUST be cleared by 10:00 pm on Thursday!
SPECIAL OUTBOUND REQUIREMENTS FOR FEDEX / UPS
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 12
Due to the special nature of air freight carriers such as FedEx and UPS, there will be an additional charge
assessed if you wish to use these carriers and have SCSWORX handle your freight outbound. There will be a
fee of $10 for the first item and $5 for each additional item in addition to standard material handling rates.
ALL air carrier freight MUST be brought to the service desk in the NW corner of the South Hall during moveout hours. Any problems or questions on this policy should be directed to the SCSWORX service desk in the
rear of the South Hall before move-out begins.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 13
MARSHALING YARD AND PARKING MAP
SHOW INFORMATION
DIRECTIONS TO MARSHALING YARD
From I-565, take Memorial Parkway South. Exit on Clinton Avenue. Head East on Clinton Avenue and look
for the marshaling yard signs on your left. The marshaling yard is located in Lot K on Clinton Avenue. See
following map. No entrance for parking or unloading from Monroe St. All must enter from Pollard Street.
The South Hall parking garage will close at 11.00 pm Monday - Wednesday
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 14
DRIVING DIRECTIONS TO SYMPOSIUM
Driving directions for the Huntsville International Airport:
Merge onto I-565 E toward Huntsville. (6.0 miles) Merge onto US-231S / US-431S / N. Memorial Parkway /
AL1S via Exit 19A. (0.6 miles) Take the Clinton Ave. exit. (0.1 miles) Turn right onto Clinton Ave. W / AL-20N.
Continue to follow Clinton Ave. Start looking for parking signs. You will see the North Hall of the VBC on your
right past the post office. (0.4 miles) Turn right onto Monroe St. (<0.1 miles) End at 700 Monroe St.
Driving directions from Birmingham, AL:
Take I-65 N. toward Huntsville. (79.2 miles) Merge onto I-565 E via Exit 340 toward Huntsville. (19.0 miles)
Merge onto US-231 S / US-431 S / N. Memorial Parkway / AL 1 S via exit 19A. Take the Clinton Ave. exit (0.1
miles) Turn right onto Clinton Ave. W / AL-20 N. Continue to follow Clinton Ave. Start looking for parking
signs. You will see the North hall of the VBC on your right past the post office. (0.4 miles) Turn right onto
Monroe St. (<0.1 miles) End at 700 Monroe St.
SHOW INFORMATION
EXHIBITOR PARKING
Exhibitors are asked to park in either Lot K or P4 (Monroe St. city parking garage) during the Symposium.
Please do not park in the South Hall parking garage, as this is reserved for attendees and speakers. If parking
in S. Hall garage on Monday of move-in, please be aware garage will close at 11.00 pm
Driving directions from Nashville, TN:
Take I-65 S toward Huntsville. (81.0 miles) Merge onto I-565 E via Exit 340 toward Huntsville. (19.0 miles)
Merge onto US-231 S / US-431 S / N. Memorial Parkway / AL 1 S via exit 19A. Take the Clinton Ave. exit (0.1
miles) Turn right onto Clinton Ave. W / AL-20 N. Continue to follow Clinton Ave. Start looking for parking
signs. You will see the North hall of the VBC on your right past the post office. (0.4 miles) Turn right onto
Monroe St. (<0.1 miles) End at 700 Monroe St.
Driving directions from Atlanta, GA:
Take I-75 N toward Chattanooga. Take I-24 W toward downtown Chattanooga/Nashville. Take Exit 152 for
South Pittsburg / Hwy 72. Merge right onto US-72 W (57.7 miles) Stay straight to go onto I-565 W. (1.8
miles) Take exit 19A toward Jefferson St. / Downtown (0.1 miles) Merge onto Washington St. NW. (0.4
miles) End at 700 Monroe St. SW (Note: more parking is available if you turn right onto Clinton Ave. at the
corner of Monroe and Clinton.)
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 15
RENTAL CAR LISTING
HUNTSVILLE/MADISON COUNTY AREA INFORMATION
Huntsville/Madison County Convention & Visitors Bureau
www.huntsville.org
Huntsville/Madison County Chamber of Commerce
www.huntsvillealabamausa.com/
FREQUENTLY ASKED QUESTIONS
What is my booth number and where am I located on the show floor?
Please see show information section following for an alphabetical listing of exhibitors registered online and
assigned booth spaces. A map of both halls and corridors is also included.
What is furnished with my booth space?
Your booth will be furnished with one 6' skirted table, two folding chairs, one wastebasket, a company ID
sign and red, white and blue drape.
SHOW INFORMATION
AREA HOTELS (ALPHABETICAL LISTING)
Exhibitors are asked to park in either Lot K or P4 (Monroe St. city parking garage) during the Symposium.
Please do not park in the South Hall parking garage, as this is reserved for attendees and speakers. If parking
in S. Hall garage on Monday of move-in, please be aware garage will close at 11.00 pm
How and where do I ship my freight for the Symposium and what is the cost?
You may ship either to the advance warehouse or to the show site. Addresses and dates of acceptance may
be found in Section Five.
Are the halls carpeted?
South Hall will have blue aisle carpet only.
South Hall corridor is carpeted in a patterned beige/brown carpet (no pad).
When do I move-in/out?
Please see the move-in/move-out schedules in this section of the packet.
Any change in targeted move-in or move-out must be approved by SCSWORX in advance by contacting
Cindy Landman clandman@scsworx.com
How do I get a receipt for show services?
For SCSWORX advance orders, please fill out the information on the SCSWORX order recap page to have a
receipt sent to you. For VBC orders, please fill out your information on the form provided, or call the VBC.
Please allow 1-2 weeks at the close of the show for all final invoices to be completed.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 16
If your organization will be displaying material developed while under contract with the U.S. Government,
one of two conditions must be met:
1. If the exhibit material has been previously approved for public release, proof of its clearance
(Distribution A: Distribution unlimited) must be on hand at the booth. If you need help, please call
your government rep.
2. If the exhibit material has not been previously approved for public release, it must receive a security
review for public release before being displayed at this Symposium. Once it is obtained, proof of its
clearance must be on hand at the booth.
This request is not above and beyond your organization’s current regulations. If there is a question on
whether the material has been cleared for public release, contact the government technical monitor for
your contract. Please garner information on public release internally! This is a Federal Government
regulation, not an SCSWORX or SMD Symposium requirement. SCSWORX does not have information on
public release for your company. Please contact your government rep if you need help.
SHOW INFORMATION
CLEARANCE FOR PUBLIC RELEASE FOR EXHIBIT MATERIALS
All exhibits at the Space and Missile Defense Symposium will likely be viewed by members of the news
media and the public.
COORDINATION OF MEDIA IN EXHIBIT HALL
Exhibitors are encouraged to invite the media to visit their booth for publicity purposes. We ask you to
follow the guidelines below to ensure a successful meeting:
x
x
x
If possible, set a specific date and time and provide the media outlet your booth number.
When setting your appointment, please make the media personnel aware that they need to be
registered for the Symposium and to allow time for that process.
Have your POC contact any member of the SMD Media Committee to make them aware of the visit.
SMD Symposium Media Committee Contacts:
Patricia McCarter
patriciamccarter1125@gmail.com
Lisa Cox
lisa.cox256@gmail.com
Robert English
Renglish06@gmail.com
Nick Leone
nleonegolf@comcast.net
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 17
Please note the following:
x
x
x
x
x
Symposium Badges are required beginning TUESDAY morning.
A government issued ID (state issued driver’s license, passport, etc.) must be presented during
registration.
Booth set up must be completed by 08:00 pm Monday evening.
No unattended boxes, bags, etc. to be left on the show floor at any time (yes, just like the airports!)
Exhibits are to remain intact throughout the entire Symposium with breakdown beginning at
Noon on Thursday, August 18. Any tear down crew arriving before Noon must have show
credentials.
SMD Symposium Security Committee:
Larry Burger
larryburger57@gmail.com
Fred Manzo
Fred-manzo@ai-solutions.com
Sharon Jordan
sjordan@scsworx.com
Ron Grimes
rgrimes@vonbrauncenter.com
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
SHOW INFORMATION
SECURITY
Thank you for your participation in the 2016 Space and Missile Defense Symposium. You play a major role in
making this a successful event and we want your experience to be as pleasant as possible, while placing a
priority on your safety, and the safety of the attendees and the exhibits.
Page 18
Booth_Number Booth
Size
Company
24
10x20
a.i. solutions
535
10x10
ACUTRONIC USA Inc.
1001
20x20
ADEPT Technologies
311
20x20
Advanced Powder Solutions
112
10x10
AEgis Technologies
301
20x20
Aerojet Rocketdyne
1339
10x10
AFCEA
533
10x10
AIAA
1342
10x10
Air Defense Artillery Association (ADAA)
331
10x10
Air Force Association - Tennessee Valley Chapter
417
20x20
Alaska Aerospace
17
10x20
All Points
911
20x20
AMRDEC
732
10x10
Analog Devices
21
10x10
Analytical Graphics, Inc
1208
10x10
APT Research, Inc.
623
20x30
Archarithms, Inc
26
10x10
ASD, Inc.
1340
10x10
ASMDA
727
10x10
ATA Engineering, Inc.
1105
10x10
Atec, Inc
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
EXHIBITOR LISTING
LISTING OF EXHIBITORS CONFIRMED/PAID AS OF 06/05/2016
Page 19
323
20x20
Auburn University Huntsville Research Center
1327
10x10
AUSA
711
20x20
BAE Systems
10
10x20
Battelle
1347
10x10
BCF Solutions, Inc.
232
10x10
Beta Tools
1029
10x20
BigRep
1205
10x10
Black Diamond Video
1343
10x10
Boecore
401
30x40
Boeing
1316
10x10
Brockwell
531
10x10
Calhoun Community College
1302
10x10
Canvas, Inc
1315
10x20
CFD Research Corp.
1328
10x10
Chamber of Commerce of Huntsville/ Madison County
923
10x20
Cimarron Composites
1109
10x10
City Paper Company
123
20x20
CohesionForce, Inc
907
10x20
Contact Corporation
1205
10x10
Contemporary Research
1319
10x20
COPT
19
10x20
Davidson Technologies
1320
10x10
deciBel Research
106
10x20
Decisive Analytics Corporation
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 20
329
10x10
Defense Acquisition University
15
10x20
DESE Research, Inc.
1300
10x10
Downtown Rescue Mission
501
40x40
Dynetics
126
10x20
Dynomax
1110
10x10
ECS- Federal
131
10x10
Emerson Network Power
1211
10x10
EPS Corporation
1202
10x20
ExoAnalytic Solutions
32
10x20
ExpoDisplays
517
20x30
Flexial Corporation
523
20x30
General Atomics
317
20x20
General Dynamics OTS
116
10x20
Georgia Tech Research Institute (GTRI)
423
10x10
Glenair, Inc.
129
10x10
Gooch & Housego
330
10x10
H2L Solutions
523
10x10
Haigh-Farr, Inc
421
10x10
Halo Branded Solutions
916
20x20
HP Enterprise
1314
10x10
HP- Federal
725
10x10
Huntsville Association of Small Businesses In Advanced Technology
(HASBAT)
724
10x20
i3
917
20x30
IERUS Technologies, Inc.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 21
103
10x10
IHSE USA, LLC
114
10x10
Ingalls Shipbuilding
611
20x30
Intuitive Research and Technology Corporation
1335
10x10
Invocon Inc.
1332
10x20
ISSAC Corp.
1345
10x10
ITC Defense Corp
12
10x10
Jacobs MSFC
1103
10x20
Jesse Garant Metrology Center
910
20x20
John Hopkins Applied Physics Laboratory
1017
20x20
Kord Technologies
529
10x10
L3
429
10x20
LESCO
101
30x50
Lockheed Martin Corp.
823
10x20
LSINC
1318
10x10
Mainline Information Systems
431
10x10
Martinez & Turek, Inc.
1214
10x10
MEARS
132
10x10
MesoScribe Technologies, Inc
231
10x10
Micro Craft
1329
10x30
Missile Defense Agency
1101
10x10
Missouri University of Science & Technology
31
10x10
MLC CAD Systems
29
10x10
Mobile Electronics Inc.
223
20x20
Modern Technology Solutions, Inc.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 22
217
20x20
NASA Marshall Space Flight Center
1349
10x10
National Space Club-HSV
1338
10x10
NDIA-TVC
22
10x20
nLogic
829
20x20
No Magic
721
10x10
North Alabama International Trade Association
36
10x10
North Alabama Veterans and Fraternal Organizations Coalition (NAVFOC)
701
30x40
Northrop Grumman
511
20x30
Orbital ATK
111
20x20
Parsons
117
20x20
PeopleTec Inc.
833
10x10
Perkins Technical Services, Inc.
34
10x10
Plasma Processes, LLC
1102
10x10
Polymer Concepts
1341
10x10
PPT Solutions, Inc.
230
10x10
Qualmark Corporation
817
20x20
Quantum Research International, Inc.
717
20x30
Raytheon
332
10x10
Real-Time Innovations
922
20x20
Red Hat
733
10x10
Redstone GCI
1344
10x10
Republican Women of Huntsville
1337
10x20
Rocky Research
522
10x10
Rose Electronics
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 23
1204
10x10
Rousseau Awards
1107
10x20
Rugged Portable Computers, LLC
211
20x20
SAIC
1206
10x10
Scientic, Inc.
811
20x20
Scientific Research Corporation
SCSWORX
1207
10x10
Semper Fi Community Task Force
122
10x20
Sentar Inc.
1113
10x10
Simulation Technologies, Inc.
1111
10x10
SMK-Link Electronics Corp
734
10x10
South-Pak, Inc
1209
10x20
Southern Research
630
10x10
Spectra Logic
1100
10x10
Spectracom
30
10x10
T & W Operations, Inc.
901
20x20
Tec-Masters
411
20x30
Teledyne Brown Engineering
1007
10x10
Telephonics
1326
10x10
The Heritage Foundation
1112
10x10
The Hollingsworth Companies
632
10x10
The Redstone Rocket
432
10x10
The University of Alabama, Continuing Studies
1323
10x20
Thompson Gray
1011
20x20
TMC Design
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 24
801
40x40
TNO
27
10x20
Torch Technologies
110
10x10
Trideum Corporation
35
10x10
Tyonek
1310
10x20
UAH Office of Research
1308
10x10
UAH Professional and Continuing Studies
1200
10x20
Ultra Electronics
726
10x10
University of Tennessee, Aerospace and Defense MBA
1212
10x20
US Space and Rocket Center
13
10x20
Venturi Inc.
1023
20x20
Weibel Scientific
1106
10x10
Weichert Realtors, The Space Place
100
10x20
WillBrook Solutions, Inc.
229
10x10
Wind River Systems
1322
10x10
Women in Defense
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 25
Standard Linear Booth (10' deep)
Any booth that shares a common back wall and abuts other exhibits on one or more sides. Maximum height
is 8' up to 5' from the front of the booth. The front 5' of your booth is restricted to 4' in height, including
product and equipment.
Hanging signs are not permitted over standard linear booths
Perimeter Wall Booth (10' deep)
A standard linear booth located on the perimeter walls of the exhibit floor. Maximum height is 12' up to 5'
from the front of the booth. The front 5' of your booth is restricted to 4' in height, including product and
equipment. These rules also apply to Island Booths less than 20'x20'.
Hanging signs are not permitted over perimeter linear booths.
Peninsula Booth
Any exhibit 20'x20' or larger with aisles on three sides. For all peninsula booths, the exterior back wall must
be finished and may not contain booth identification, logos or advertisements. If backed by a row of
standard linear booths, the back wall may not be higher than 4' for a distance of 5' from either side aisle and
20' in the center of the back wall. This must be maintained for a distance of 10' from the back wall.
Hanging signs are permitted over peninsula booths 20'x20' or larger.
RULES AND REGULATIONS
BOOTH TYPES AND REGULATIONS
Every exhibitor has the right to be visible. When designing your booth, please keep the following rules in
mind. They are in place to protect all exhibitors.
Island Booth
Any exhibit surrounded by aisles on all four sides and 20'x20' or larger. Maximum height of 30' in all areas of
your booth allowed in South Hall. Maximum height of 16' in all areas of your booth allowed in East Hall.
Hanging signs are permitted over island booths 20'x20' or larger.
Canopies and Ceilings
Canopies, including ceilings, umbrellas and canopy frames shall not have canopy bottoms lower than 7' from
the floor within 5' of any aisle. Supports for canopies should be no wider than 3 inches. Fire regulations
require that certificates of fire retardant be submitted for any canopy structure. Drawings of canopy/ceiling
placement must be submitted at least 30 days before the first day of move-in to be approved by the Fire
Marshal. The Fire Marshal reserves the right to refuse to allow any canopy he deems to be a fire hazard. Any
canopy not approved in advance may be refused on the show floor and may be required to be removed at
the exhibitor's expense. One fire extinguisher per 200 square feet of covered space must also be installed by
the exhibitor.
All booth types
No portion of an exhibit may extend into the aisles or exceed the booth dimensions of the assigned booth.
Exhibits, displays nor equipment may not extend into the aisle at any height. This includes hanging signs.
Logos, lights, lasers, etc. may not be used outside the booth space. Lights, etc. may not be shone on the
ceiling or facility walls.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 26
FOOD AND BEVERAGE
All food and beverages MUST be coordinated with the Von Braun Center. The VBC does not allow any
outside food or beverage to be brought into the facility. Please see Section Six of this packet for VBC contact
information to arrange food and beverage service.
BADGES
Badges must be worn at all times during show hours. Lending badges is prohibited, regardless of the length
of time the person wishes to remain in the exhibit hall. Exhibit-only badges may be acquired free of charge
at the main registration desk in the S Hall Prefunction.
To pick up your badge you will need to show proof of identity, i.e. driver license or passport.
BOOTH INSTALLATION / DISMANTLING
All booths must be show ready by 10 pm on Monday night and may not be dismantled until the show ends
on Thursday at Noon.
MATERIAL HANDLING
Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks
and other mechanical equipment is not permitted. SCSWORX will control access to the loading docks and
the roll-up doors to facilitate an orderly and safe move-in / move-out. Exhibitors who wish to hand carry
their own materials must be able to do so via walk in door access or the elevators in the South Hall Garage.
Access to roll up door is not permitted.
RULES AND REGULATIONS
Variance requests / Booth approvals
If you are concerned in any way about meeting booth structure guidelines for your booth type, or would like
to request permission to construct your booth outside the stated guidelines, please complete a Booth
Variance Request Form and submit a scaled drawing of your proposed booth structure.
SAFETY
Standing on chairs, tables, or other rental furniture is prohibited. This furniture is not made to support your
weight. SCSWORX is not responsible for injuries or falls caused by improper use of this furniture. If
assistance is needed to help assemble your booth, please order labor on the Labor Order form and the
necessary ladders and tools will be provided.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 27
SECTION TWO
SECTION 2
SCSWORX Order Recap
SCSWORX Payment Policies (Credit Card)
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 28
Please put together all SCSWORX order forms. Transfer totals to this "order recap" page. This form along
with the Payment Policies form must be completed and sent to SCSWORX with your order. Full payment
must accompany all orders. To benefit from our advance discount pricing, orders must be received by the
advance deadline date. All orders placed after the cut off date or at show site will be charged floor prices.
Any order received after the advanced date will be filled as floor orders subject to availability.
ORDERS
ORDER RECAP
ADVANCED ORDER DEADLINE
7/22/2016
Furniture
Carpet and Padding
Audio Visual
Plants
Cleaning
Portable & Rental Booths
Signs & Graphics
Photography
Labor (estimate)
Forklift
Rigging
Material Handling
GRAND TOTAL
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 29
To obtain discount pricing, all orders along with FULL payment must be received by SCS, no later than the
advanced discount deadline. Payment for estimated labor or material handling orders must be received as
well. All orders received after the deadline date will be filled as show orders and are subject to availability.
ALL ACCOUNTS MUST BE SETTLED AT THE SERVICE DESK PRIOR TO THE CLOSE OF THE SHOW. SCSWORX
WILL NOT INVOICE. Checks and credit cards are accepted. A purchase order is not considered payment.
Advanced orders received without full payment will not be filled until payment is received. Refunds will be
made for overpayment on Labor or Material Handling Estimates. Orders arriving at the warehouse or show
site without advanced payment will not be delivered to your booth until payment is received. Please advise
your show representative of this policy.
Orders for services placed on the show floor will be filled according to availability. SCS cannot guarantee
services placed in this manner. Orders will not be filled without full payment. Your show representative
must be aware of this policy and have payment on hand at the show. No exceptions.
PAYMENT POLICIES
7/22/2016
CANCELLATION POLICY - On orders made for rental exhibits and furnishings that are canceled prior to
advanced deadline date, SCS will refund 50% of the payment received. NO REFUNDS WILL BE MADE FOR
ORDERS CANCELED AFTER THE ADVANCED DEADLINE DATE.
CREDIT CARD CHARGE AUTHORIZATION
If you wish to charge your orders to your credit card account, please complete the information requested
below and return this form with your orders. Any show site balances or charges for outbound labor, freight
or miscellaneous items not paid before the show closing will be charged to your credit card account.
Exhibiting Company:
Booth #:
Address:
Phone:
Fax:
Email:
On Site Representative:
Card Type (check one)
□ Visa
□ Amex
Account Number:
□ MasterCard
Exp:
vcode
Cardholders Name
Signature
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 30
SCS, Inc. dba SCSWORX FEDERAL I.D. # 63-0945571
SECTION THREE
Billing Address
SECTION 3
Furniture and Accessories
Carpet
Audio Visual
Plants
Booth Cleaning
Rental Booths
Signs & Graphics
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 31
** Full payment must be received by the Advanced Discount Date to receive discount pricing.
TABLES AND SKIRTING
All Standard Tables are 2' wide and 30" tall, with wooden tops, covered in plastic.
Raised Skirted Tables are 42" tall.
Skirted tables have skirting on 3 sides.
To have your table skirted all the way around, please order "4th side skirted" in addition to your table order.
QTY.
Description
4' Plain Table
Advanced
$47.00
Standard
$62.00
6' Plain Table
$52.00
$67.00
8' Plain Table
$57.00
$72.00
4' Skirted Table
$62.00
$77.00
6' Skirted Table
$67.00
$82.00
8' Skirted Table
$72.00
$87.00
4' Raised Skirted Table
$77.00
$92.00
$82.00
$97.00
$87.00
$100.00
4th Side Skirted
$20.00
$20.00
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
FURNITURE AND ACCESSORIES
7/22/2016
Total
Page 32
CHAIRS
Folding Chair
Padded Chair
Padded Stool
Leather Bar Stool
(White or Black)
White Leather
Red Cushion Stool
Black Cushion Stool
Dining Chair
QTY.
7/22/2016
Bombo Stool
(Silver or Blue)
Description
Folding Chair
Padded Chair
Padded Stool
Leather Bar Stool (□ White
White Leather Dining Chair
Red Cushion Stool
Black Cushion Stool
Bombo Stool (□ Silver
□ Black)
□Blue)
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Advanced
$15.00
$42.00
$70.00
$125.00
$125.00
$310.00
$310.00
$75.00
Standard
$20.00
$55.00
$85.00
$150.00
$150.00
$335.00
$335.00
$98.00
Total
Page 33
A limited amount of other office furniture (conference tables, couches, coffee and end tables) is available in
to addition to above items. Please call SCSWORX for availability.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 34
ACCESSORIES
Easel
Grid Wall
Stanchions and Rope
Literature Stands
Clip-On Light
Menu Board
Fish Bowls
Bag Stand
7/22/2016
Wastebasket
(Red or Blue Ropes)
QTY.
Description
Grid Wall ( 24" x 74")
Easel
5 Pocket Literature Stand
6 Pocket Literature Stand
Menu Sign (22" x28" graphic)
Bag Stand
Stanchions with Blue Rope
Stanchions with Red Rope
Advanced
$24.50
$17.00
$67.00
$77.00
$24.50
$35.00
$22.00
$22.00
Standard
$30.00
$27.00
$107.00
$117.00
$30.00
$45.00
$32.00
$32.00
Clip-On Light
$17.00
$25.00
Fish Bowl
$12.00
$17.00
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Total
Page 35
$7.00
$12.00
7/22/2016
MISC. TABLES / DISPLAY CUBES
Cafe Table
27"-39"
Heavy Duty Cafe Table
(White) 39" High
Adjustable Height
(Not Adjustable)
Gray and White Cube
(20"x32"x42")
Square Top Cube
Kidney Top Cube
(31"x31"x42")
(52"x30"x42")
QTY.
Description
Café Table
Heavy Duty Café Table (White)
Gray and White Cube
Black and White Cube
Square Top Cube
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Advanced
$75.00
$100.00
$225.00
$225.00
$80.00
Black and White Cube
(24"x24"x41")
Wastebasket
Mushroom Top Cube
(48"x34"x42")
Standard
$95.00
$125.00
$330.00
$330.00
$118.00
Total
Page 36
$85.00
$80.00
$30.00
$125.00
$118.00
$45.00
7/22/2016
STANDARD CARPET
Rental includes installation and removal at the close of the show. Cancellations made after the Advanced
Discount Date, will not receive a refund. Custom cut carpet is required for any booth larger than 30' in
length. Orders for (2) 10' sections will not be guaranteed to match.
QTY.
Description
Color
10’ x 10’
□ Blue □ Gray
□ Blue □ Gray
□ Blue □ Gray
10’ x 20’
10’ x 30’
Advanced
Standard
$160.00
$205.00
$310.00
$392.00
$437.00
$570.00
Total
CUSTOM SIZE CARPET
Kidney Top Cube
Mushroom Top Cube
Shelf Added to Cube
100 Square Foot Minimum. Please check color choice: Blue or Gray
Price includes installation to fit booth space.
Dimensions
ft x
ft
Total sq ft
Color
□ Blue □ Gray
Advanced
$3.85/sq ft
Standard
$4.95/sq ft
Total
Standard
$0.90/sq ft
Total
Standard
$0.47/sq ft
Total
CUSTOM PADDING
Dimensions
ft x
ft
Total sq ft
Advanced
$0.75/sq ft
VISQUEEN
Dimensions
ft x
ft
Total sq ft
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Advanced
$0.37/sq ft
Page 37
Grand Total
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 38
Quantities are limited. Please call for availability. Prices are for duration of show. Audio / Visual equipment
may be ordered from the list below. Additional equipment is also available on request. All prices based on
delivery on day prior to show opening. All Audio/Visual equipment rental must be ordered in advance.
No orders will be taken on the show floor.
DISPLAY
QTY.
Description
24" LCD with Desktop Stand
24" LCD with Wall Mount
32" LCD with Desktop Stand (with built in speakers)
32" LCD with Wall Mount (with built in speakers)
42" LCD with Desktop Stand (specify if speakers are needed)
42" LCD with Wall Mount (specify if speakers are needed)
55" LCD with Desktop Stand (with build in speakers)
55" LCD with Wall Mount (with built in speakers)
Floor stand for Plasma display with plasma rental
Floor stand for Plasma display without plasma rental
Price
$150.00
$195.00
$275.00
$350.00
$485.00
$550.00
$1,125.00
$1,250.00
$130.00
$175.00
Grand Total
Total
Price
$225.00
$250.00
$50.00
$85.00
$135.00
Grand Total
Total
Price
$50.00
$60.00
$150.00
$150.00
$225.00
Grand Total
Total
AUDIO VISUAL
7/22/2016
PLAYERS
QTY.
Description
Desktop Computer with Standard Office Package
Notebook with Standard Office Package
DVD Component
DVD HDMI
DVD Blue Ray
AUDIO EQUIPMENT
QTY.
Description
Hand-held Microphone
Lavaliere Microphone
Wireless Hand-held or Lavaliere
6 channel mixer
Anchor with 75 watt powered speaker (pair)
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 39
PLANTS
7/22/2016
SCS will deliver beautiful flowers and plants directly from the nursery to your exhibit booth. Prices listed
below are for the duration of the show and cover RENTAL COST ONLY. Plants missing from the booth upon
dismantle are the responsibility of the exhibitor and an additional charge will be applied.
PLANTS
Rental includes drop off and pick up at the close of the show. Cancellations made after the deadline will not
be refunded.
QTY.
Description
1' to 3' Green Plants
4' to 6' Green Plants
Blooming Plants (Seasonal*)
Ferns
Advanced
$60.00
$68.00
$45.00
$55.00
Standard
$78.50
$87.50
$52.50
$66.50
Total
Cut Flower arrangements, unique plants, etc. are available. Please call SCSWORX for pricing.
* Type of blooming plants are based on availability.
For specific plant request, please call for availability and pricing.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 40
Booth cleaning includes vacuuming the carpet, emptying the trash and cleaning counter tops. There is a
100 sq ft minimum.
CLEANING
7/22/2016
ONE TIME ONLY
First day only. Prices are based on square footage.
Description
10’x10’, 20’x20’ or 30’x30’
40’x40’ and larger
# of 10x10 Spaces
Advanced
$38.00
$47.00
Standard
$43.00
$52.00
Total
Standard
$44.00
$47.00
Total
DAILY CLEANING
Every show day.
Description
10’x10’, 20’x20’ or 30’x30’
# of 10x10 Spaces
Advanced
$33.00
$39.00
PERIODIC PORTER SERVICE
SCSWORX will empty wastebaskets and wipe down counters at two hour intervals, show hours only, for the
duration of the show. Vacuuming not included.
Description
10’x10’, 20’x20’ or 30’x30’
# of 10x10 Spaces
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Advanced
$69.75
$91.50
Standard
$104.75
$137.25
Total
Page 41
PANEL SYSTEMS - SALES
Panel systems from small tabletop designs to twenty foot booth size designs are available. Packages
available can include panel display, lights, graphics, cases, counters, tables, audio-visual capabilities, full
sized photomural applications, wheeled cases and much more. Depending on choice of package, prices
range from $290.00 and up.
PORTABLE
7/22/2016
POP-UP SYSTEMS - SALES
Pop-up Systems are also available in many configurations, ranging from small tabletops to twenty and thirty
foot displays with islands, trusses, towers, kiosks and many other designs.
Please Note: For more information regarding custom booth sales, please contact our sales staff at
(256) 461-8815 or email: shows@scsworx.com
POP-UP SYSTEMS - RENTAL
10' Straight
10' Curved
9' Section Frame with Channel Bars
10' Section frame with channel bars
5 Fabric Panels
6 Fabric Panels
2 200V halogen clip lights
2 200V halogen lights
QTY.
Description
10’ Straight
10’ Curved
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Price
$575.00
$650.00
Total
Page 42
6/30/2016
SCS may be unable to fill orders received after the order deadline. Please call for availability.
Our turn-key booth is an extruded aluminum booth that contains wall panels and graphics. It is a simple
design with eye-catching aesthetics. Distinguish yourself with these displays by showing off your creativity
and your unique approach to doing business. Custom laminated tabletops and headers are also available.
Custom colors are available for an additional cost.
Option A (10x10)
Option A (10x20)
Extruded aluminum booth with panels
24" x 36" Digital Print Graphic
(2) 24" x 36" Digital Print Graphics
54" x 96" Digital Banner
77" x 96" Digital Banner
1 demo station
2 demo stations
1 reception counter
1 reception counter
Monitor not included
Café Table and 4 chairs
TURNKEY BOOTHS
Monitor not included
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 43
Option B (10x10)
Option B (10x20)
Extruded aluminum booth with plexi panels
Accent wall in stock colors
Accent wall in stock colors
3 Clip Lights
6 Clip Lights
Backwall Cabinet
2 Backwall Cabinets
1 reception counter
1 reception counter
Monitor and literature rack not included
Monitors and literature racks not included
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 44
6/30/2016
Option C (10x10)
Option C (10x20)
84"x96" digital banner
84"x96" digital banner
1 demo station
1 reception counter
1 display shelf
2 demo stations
Monitors and literature rack not included
1 cafe table and 4 chairs
TURNKEY BOOTHS
Option D (10x10)
Option D (10x20)
(3) 26" x 84" digital graphics
(6) 26" x 84" digital graphics
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 45
(1) 12" x78" digital header
(2) 12" x78" digital header
1 reception counter
1 demo stations
1 demo station
1 café table and 4 chairs
Monitor and literature rack not included
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 46
6/30/2016
Option E (10x10)
Option E (10x20)
84" x 54" Graphic Area
(2) 84" x 54" Graphic Areas
3 Clip Lights
6 Clip Lights
Backwall Cabinet
2 Backwall Cabinets
1 reception counter
1 reception counter
Computers not included
Computers not included
QTY.
Description
Option A (10x10)
Option A (10x20)
Option B (10x10)
Option B (10x20)
Option C (10x10)
Option C (10x20)
Option D (10x10)
Option D (10x20)
Option E (10x10)
Option E (10x20)
Advanced
Standard
ordered before 06/26
ordered before 07/22
$2,142.00
$4,306.00
$2,159.00
$4,035.00
$2,574.00
$4,824.00
$3,207.00
$6,179.00
$2,638.00
$5,153.00
TURNKEY BOOTHS
$2,785.00
$5,598.00
$2,807.00
$5,246.00
$3,346.00
$6,271.00
$4,169.00
$8,033.00
$3,429.00
$6,698.00
All orders for turnkey equipment must be placed by the order deadline. No orders for turnkey equipment
will be taken on the show floor. Prices include delivery, installation, dismantle, removal and rental for the
entire show. All equipment remains the property of SCS. Exhibitor is responsible for any damage other than
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 47
normal wear. SCS SHALL NOT be responsible for any damage to persons or property which may occur during
the use of this booth. SCS accepts your order under these terms and conditions. Any orders received after
the deadline will be filled based on availability and will include an additional rush charge.
Please send SCS your logo and lettering if your turnkey choice includes a logo header.
Email to graphics@scsworx.com .
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 48
CUSTOMIZED BOOTH RENTALS
Rent a custom tradeshow booth with the ease of a turnkey rental. SCSWORX designers with collaborate with
your team to design a customized layout that will set you apart from the rest of the crowd.
Contact us to learn more.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
CUSTOMIZED BOOTHS
6/30/2016
Page 49
PRINTED SIGNS (SINGLE SIDED)
full color digital print with protective overlaminate, mounted to 1/8" foam PVC
Qty
Description
Advance
Standard
Total
11" x 17"
$115.00
$149.50
18" x 24"
$135.50
$176.15
24" x 36"
$190.00
$247.00
36" x 48"
$210.00
$273.00
GRAPHICS
7/22/2016
** Call for custom size pricing / double sided.
BANNERSTANDS
full color digital print on non-curl encapsulated vinyl (R = retractable / NR= non-retractable)
Qty
Description
Advance
Standard
Total
31.5" x 88.5" Economy (NR)
$310.00
$403.00
29.5" x 79.25" Economy (R)
$310.00
$403.00
29.5" x 77.5" Standard (R)
$340.00
$442.00
29.5" x 83.35" Premium (R)
$410.00
$533.00
** Other size and hardware options available, call for pricing.
FABRIC HOPUP
Qty
full color print on fabric (Includes frame and carry bag)
Description
Advance
Standard
8’ HOPUP (with endcaps)
10’ HOPUP (with endcaps)
$995.00
$1,492.50
$1,185.00
$1,777.50
Total
** Other size and hardware options available, call for pricing.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 50
VINYL BANNERS
Qty
full color digital print on scrim banner (maximum width 60")
Description
Advance
Standard
With grommets, per sq. ft.
$15.70
$20.45
With pole pockets, per sq. ft.
$16.85
$21.90
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Total
Page 51
Qty
Description
Advance
Standard
Easel Back
$8.00
$10.40
Double Stick Back
$8.00
$10.40
Velcro
$8.00
$10.40
$38.15
$49.60
Quoted
Quoted
Replacement ID Sign 7"x44"
Logo Sign
Total
GRAPHICS
SPECIALTY ITEMS
*** Also, available: fabric banners,table throws, digital print vinyl, cut vinyl & More! ***
All graphics orders must be placed by the order deadline. Graphics orders may not be accepted on the
show floor. See Service Desk for availability.
FILE SUBMISSION
Format: Adobe CS preferred ( PSD, PDF, AI, EPS) * Hi Resolution JPG and TIF files are also accepted
Resolution: 300 dpi @ 50%, 150 dpi @ 100%
CONVERT ALL FONTS TO OUTLINES & INCLUDE ALL LINKED IMAGES. (DO NOT IMBED.)
Sending Files:
Files 5MB or smaller: send to Chris Kulmer @ ckulmer@scsworx.com
Files larger than 5MB: FTP or Dropbox is available. Contact Chris Kulmer for information.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 52
SCSWORX may be unable to fill orders received after the order deadline. Please call for availability.
TRADESHOW PHOTOGRAPHY
Order below to receive professional photography services for all your tradeshow needs.
Qty
Description
Advance
Standard
Static Booth/Product Photos (Electronic delivery)
$75.00
per photo
$100.00
per photo
Booth Photos with People (Electronic delivery)
$100.00
per photo
$130.00
per photo
PR Photography
$250.00
per hour
$325.00
per hour
$75.00
per disc
$95.00
per disc
$40.00
per photo
$54.00
per photo
(Up to 50 photos/hour. Electronic delivery)
Digital Copy on CD (Up to 50 images per CD.
Includes standard shipping within the continental US)
8x10 print
(Includes standard shipping within the continental US)
Total
PHOTOGRAPHY
7/22/2016
Standard photos files will be delivered electronically within 2-3 weeks from the end of the show. CD and
8x10 print orders will ship within 3-4 weeks. Optional rush service is also available. Additional services
include photo retouching, large photo prints, mounting, matting, and framing. Contact us with any questions
you may have.
On Site Point of Contact:
Exhibitor Cell Number:
Please provide a valid contact name and number. After the order has been received, we will contact you to
review the order.
For orders with PR photos and Booth Photos with People:
Requested Date:
Requested Time:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 53
Shipping Information for Orders with CDs or Prints:
Company:
Attention:
Shipping Address:
City:
State:
Zip Code
Phone Number:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 54
SECTION FOUR
SECTION 4
Labor Order Form
EAC Notification
Forklift Order Form
Rigging Order Form
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 55
LABOR
7/22/2016
On-site labor is available to assist you in unpacking and installing your booth before the show and in
dismantling and packing your booth after the show. Starting time can only be guaranteed when labor is
requested for the beginning of the work day.
ADVANCE LABOR RATES (IF ORDERED BY ABOVE DEADLINE)
Straight Time
Monday - Friday, 8 am to 4:30 pm
$84.00/hr
Overtime
Monday - Friday, 4:30 pm to midnight, Saturday & Sunday 8 am to 5 pm
$125.00/hr
Double Time
After 5:00 pm Saturday, Sunday and all day on holidays
$168.00/hr
STANDARD LABOR RATES (IF ORDERED AFTER ABOVE DEADLINE)
Straight Time
Monday - Friday, 8 am to 4:30 pm
$96.00/hr
Overtime
Monday - Friday, 4:30 pm to midnight, Saturday & Sunday 8 am to 5 pm
$138.00/hr
Double Time
After 5:00 pm Saturday, Sunday and all day on holidays
$191.00/hr
TERMS AND CONDITIONS
Exhibitor is required to cancel labor at least two days prior to date for which labor is ordered. Otherwise, a
two hour per man "No Show" will be billed to the exhibitor.
There is a 2 hour minimum charge per man per labor call.
x
Exhibitor Supervised (Do not proceed without exhibitor presence.) Exhibitor should check in at
SCSWORX service desk to pick up labor.
x
SCSWORX Supervised (Ok to proceed without exhibitor presence). SCSWORX will supervise labor to
unpack and install exhibitor display. SCSWORX will supervise labor to dismantle and pack exhibitor
display. A 25% surcharge will be added to above rates for SCSWORX supervised labor.
Date
Time
Number
of People
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Hours
Total
Hours
Hour Rate
Total
Page 56
Total Labor Ordered
Add 25% Surcharge for SCSWORX Supervised
Grand Total
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 57
1.
2.
3.
4.
5.
Ensure the orderly and efficient installation and removal of exhibits.
Assure the distribution of labor to all exhibitors according to need.
Provide sufficient labor to satisfy the requirements of exhibitors, and for the show itself.
See that proper type and limits of insurance are in force.
Avoid any conflict with local union regulations and requirements.
Should an exhibitor wish to employ the services of a contractor other than the official contractor, the
following must be met:
1. The exhibitor must inform SCSWORX of the name and address of the contractor and the work to be
performed. This information must be received in writing no later than July 25, 2014. If notification is not
received, SCSWORX must be used for all work. The non-official contractor will be permitted to supervise
only. This will be strictly enforced!
2. The EAC MUST provide a certificate of insurance with at least the following limits: Comprehensive
General Liability not less than $1,000,000 with respect to injuries to any one person in an occurrence;
$2,000,000 with respect to injuries to more than one person in any one occurrence and $5,000,000 with
respect to damage of property; Worker's Compensation Insurance, including employment liability
coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage.
3. The EAC must agree to abide by all rules and regulations of the show, as well as all union rules and
regulations. The EAC must have all business licenses, permits and Workers' Compensation required by
the State, City and facility. The EAC must provide evidence of such upon request.
4. SCSWORX has total control of all areas of the exhibit hall. The EAC must coordinate all activities with
SCSWORX. The EAC must confine its operations to the exhibit area of the client. Absolutely NO
SOLICITING on the show floor will be allowed.
5. The EAC must agree to share with SCSWORX all costs incurred as a result of or relating to the EAC's
operation. This includes costs for stewards and other union representatives where applicable. Any costs
necessary to restore exhibit area to initial condition may also be shared by EAC.
EAC NOTIFICATION
OFFICIAL SERVICES CONTRACTORS ARE APPOINTED TO:
EXHIBITOR APPOINTED CONTRACTOR INFORMATION
Exhibiting Company:
Booth #:
Contractor’s Name:
Address:
Phone:
Fax:
Email:
On Site Representative:
Emergency Telephone:
Please return completed form NO LATER THAN July 25, 2016 to SCSWORX. Address see below.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 58
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 59
Straight time
Overtime
Double time
8 am - 4:30 pm
Before 8 am and after 4:30 pm and all day Saturday & Sunday.
Midnight - 6 am and holidays
FORKLIFT
This form is for in booth work or unloading and reloading ONLY. In the case of loading and unloading, it will
take the place of drayage cost.
If your crates must be stored during the show, you must pay drayage costs.
Rates are based on per hour.
There will be a 1hour minimum charge.
EQUIPMENT RENTAL RATES
Double
Qty
Description
Straight
Overtime
Time
Forklift & Operator for up to 5,000 lb capacity
$75.00
$117.50
$155.00
$125.00
$192.50
$255.00
$170.00
$260.00
$345.00
$225.00
$342.00
$265.00
Total
Number of pieces to be spotted:
Date and Time Needed:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 60
You may pay hanging sign rates ONLY IF you have a straight banner weighing no more than 20 lbs. AND
having 3 or less hanging points AND requiring no assembly. ALL hanging signs, banners, UAVS, etc. weighing
more than 20 lbs or with more than 3 rigging points or requiring assembly or in any shape other than
straight MUST use rigging rates.
RIGGING
This form MUST be returned by the order deadline date. ALL banners/hanging signs or any other item to
be hung from the ceiling MUST be sent to the SCSWORX advance warehouse NO LATER THAN July 31,
2015 and must be clearly labeled as hanging sign. (Hanging sign labels are provided in the shipping section
of this packet.)
RIGGING LABOR RATES **
Qty
Description
Price/Hour
Under 4000 lbs.*
Total
$460.00
Assembly Labor ST
$70.00
Assembly Labor OT
$105.00
Time starts upon entry into hall by crew. Rates are a minimum of one hour per labor call.
* 4000 lbs. and above, please call for quote.
HANGING SIGN RATES **
Qty
Description
Price/Hour
Hanging sign (per sign, less than 20 lbs. with 3 or less
rigging points, requiring no assembly)
Total
$130.00
** Overhead signs need to be shipped to the advance warehouse with layout and setup diagrams.
All overhead signs will be hung on Friday, August 7. Accurate location drawings are required for hanging.
Some discretion by SCSWORX and the VBC is required due to hanging points available.
Rigging Estimate
Assembly Labor Estimate
Hanging Sign Estimate
Grand Total
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 61
To Use Grid:
Use bold lines to indicate the outline of your booth.
Indicate the scale of the grid (i.e. 1 square = 1 foot, or indicate the dimensions of your booth).
Mark the adjacent booth numbers or aisle numbers.
Indicate the placement of your hanging sign or banner.
Indicate
Indicate
Adjacent
Adjacent
Booth
Booth
or
or
Aisle
Aisle
Number
Number
Front Of Booth
Indicate Adjacent Booth or Aisle Number_____________
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 62
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 63
SECTION FIVE
SECTION 5
Shipping
Labels
Material Handling
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 64
All rates are based on inbound weight rounded to the next cwt. (100 lbs.) Exhibits which because of their
nature (excessive size, delicate nature, extreme value, etc.) require special handling, will be charged on a
time and materials basis, in addition to standard material handling rates. Uncrated (pad-wrapped)
shipments will not be received at the advance warehouse and will be subject to additional handling charges
Advance notification of your needs by completing and returning the freight handling & materials service rate
form will facilitate prompt and efficient handling of your display needs.
Shipments will be received at SCSWORX July 15 - August 1, 2016. Shipments arriving after Aug. 1, will
receive special handling charges.
SHIPPING
Freight and material handling rates DO NOT include uncrating, unskidding, installation, dismantling, crating,
etc. For such services refer to the enclosed Labor Order form..
Shipments will be stored and delivered to your booth prior to exhibitor move-in. Empty containers will be
removed for storage and returned at the close of the show. Exhibits will then be loaded onto truck for
return shipment. FOR COST SEE THE FREIGHT MATERIAL HANDLING SERVICE RATES
SHOW SITE RECEIPT
Shipments will be received at the Von Braun Center 8/15/16 only (except targeted booths)
Exhibits will be unloaded, placed in your booth, empties removed for storage and returned at the close of
the show. Exhibits will then be loaded onto truck for return shipment. ONLY SCSWORX FORKLIFTS WILL BE
ALLOWED ON FLOOR. FOR COST SEE THE FREIGHT MATERIAL HANDLING SERVICE RATES.
INSURANCE
It is understood that SCSWORX and its contractors are not an insurer. If any insurance is needed, it should
be obtained by the exhibitor. It is suggested that exhibitors arrange All Risk coverage. This can often be
done by endorsement to existing policies. Exhibitor’s materials should be insured from the time they leave
their firm until they are returned after the close of the show. SCSWORX shall not be held responsible for any
loss or damage whatsoever.
LIABILITY
An accurate weight must be listed on your inbound bill of lading to correctly tabulate your material handling
charges. Shipments without proper weight information will be estimated by SCSWORX management at
unloading and the estimated weight will be used to tabulate charges. Verification of weight after the show
will not be accepted. Direct carrier shipments must have certified weight tickets. Mixed shipments arriving
on van lines must have certified weight tickets separating weights of crated items from loose and uncrated
items. Weights not broken out will be charged at “loose and uncrated” rates.
x
SCSWORX shall not be responsible for damage to uncrated materials, improperly packed or
concealed damage.
x
SCSWORX shall not be responsible for loss, theft, or disappearance of materials after same has been
delivered to exhibitor’s booth.
x
Collect shipments will not be accepted. Send freight pre-paid.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 65
NO LIABILITY IS ASSUMED for shipments without receipts, freight bills, or specific counts such as UPS
or van lines.
x
Empty container labels will be available at the SCSWORX Service Desk. Affixing the labels is the sole
responsibility of the exhibitor or his representatives. All previous labels should be removed.
SCSWORX assumes no responsibility for removal of containers with old empty labels and SCSWORX
labels, improper information on empty labels, materials stored in containers with empty labels.
x
To expedite removal of materials, SCSWORX shall have authority to change designated carriers.
x
SCSWORX has Right of Preference into and out of show-site building to prevent tie-ups and provide
an orderly operation for the show.
x
Exhibitors must arrange their outbound shipping.
x
Make sure materials are properly crated and labeled before turning in the SCSWORX bill of lading to
the Service Desk. This prevents shipping out empty crates.
x
Acceptance of Bills of Lading by SCSWORX does not represent acceptance of counts on bill. All
outgoing freight will be counted by designated carrier at the booth; notifying SCSWORX of any
adjustments. SCSWORX is not responsible for security of exhibitor freight that is left unattended in
the booth while waiting for the designated carrier.
x
SCSWORX shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of
profits or revenues, or for any collateral costs, which may result from any loss or damage to an
exhibitor’s materials which may make it impossible or impractical to exhibit same.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
SHIPPING
x
Page 66
7/31/16
7/31/16
7/31/16
7/31/16
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 67
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 68
7/31/16
7/31/16
7/31/16
7/31/16
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 69
All vehicles entering the exhibit floor for booth display purposes will be “Spotted” by SCSWORX.
A spotting Fee of $95.00 (round trip) applies.
Rate per
Qty of Vehicles to be Spotted
Round Trip
Total
$95.00
Grand Total
All vehicles must take the following safety precautions.
x Batteries must be disconnected and taped
x Fuel tanks must have no more than one quarter of a tank of gas
x Fuel tanks must be locked with a locking cover to prevent the escape of vapors
x Refueling, or removal of fuel from vehicles, on the premises is prohibited
x Vehicles may not move during show hours
VEHICLE SPOTTING
VEHICLE SPOTTING ORDER FORM
Payment Policy:
Credit Card information must be on file for all services. All outstanding invoices must be settled at the
Service Desk prior to show closing. No telephone orders accepted. All charges in U.S. funds only. Check,
cash, traveler's checks, Visa, MasterCard, Discover, and American Express accepted.
Company Name:
Booth #:
Ordered By:
Phone:
Signature:
Date:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 70
Rates include all labor and equipment to unload, deliver to booth, handle empty containers to and from
storage, and reload your exhibit materials on outbound carriers. Shipments without proper weight
information will be estimated at unloading. Verification of weight after the show will not be accepted. Direct
carrier shipments must have certified weight tickets. Please advise your shippers!
ADVANCE SHIPMENTS TO SCSWORX WAREHOUSE (200 LB MINIMUM CHARGE)
Crated Materials:
Uncrated or Special Handling Materials*:
$92.50 cwt
$128.75 cwt
cwt=per hundred pounds
DIRECT SHIPMENTS TO SHOW SITE (200 LB MINIMUM CHARGE)
Crated Materials:
$85.70 cwt
Uncrated or Special Handling Materials*:
$129.70 cwt
See Section 1 - Show information for marshaling yard information
SMALL PACKAGES - SHIPMENTS UNDER 50 LB TOTAL ONLY!
MATERIAL HANDLING
**** Accessible Storage Fees will be charged to all Exhibitors requiring storage, but not paying Material
Handling. See Accessible Storage Form.
This includes FedEx & UPS shipments. All shipments from air carriers not under 50 lb must use material
handling rates.
First Carton:
$43.00
Each Additional:
$25.00
Minimum 1st shipment:
$90.00
Above material handling rates (including small package rates) are for shipments handled within arrival dates
or targeted move-in dates and times. There will be a 25% additional charge for freight arriving to the
warehouse after published warehouse dates or to show site off-target.
Estimated
Warehouse
Show
Description
**SEE SAMPLE ON NEXT PAGE
Weight
CWT
Unit Price
Estimated Cost
Total Estimated Charges
Off-target Charge (25%)
Grand Total
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 71
For all small outbound shipments being picked up by air carriers (i.e. FedEx, UPS), there will be an additional
fee of $10 for the first package and $5 for each additional package. This fee may be added to your credit
card on file, or paid by credit card at the close of the show. All packages MUST be brought to the small
package desk located in the NE corner of the South Hall unless prior arrangements are made with SCSWORX.
Any freight left in the exhibitor’s booth will be brought back to SCSWORX and additional fees will be
incurred.
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 72
Estimated
Warehouse
Show
Description
X
2 skids
X
2 pieces uncrated
X
1 sm. Box under 40lbs.
Weight
CWT
Unit Price
Estimated Cost
1200/100
12
$90.00
$1.080.00
300/100
3
$125.70
$377.10
1
$90.00
$90.00
Grand Total
$1,547.10
ACCESSIBLE STORAGE ORDER FORM
SCSWORX will go to all reasonable lengths to secure your product. However, we are not responsible for the
contents of open boxes put into storage. All storage will be delivered to your booth first. Once the piece
count has been verified, the product will be moved into storage.
Fee for Accessible Storage:
ACCESSIBLE STORAGE
**SAMPLE
$75.00 per square feet
Please complete the sections below:
1. We will require
square feet of space in Accessible Storage for:
a) # of boxes
b) 3 of cases
d) # of crates
c) # of cartons
e) # of skids
2. List type of product:
3. We will need access to this product:
times a day at
am and/or
Qty of Square Feet Required(16 sq ft increments)
times a day
x $75.00
pm.
Total due
Payment Policy:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 73
Payment in full of all charges, including applicable tax, must accompany your advance order to qualify for
discount rates. All orders placed after the return deadline, or at the Service Desk, will be invoiced standard
rates. All outstanding invoices must be settled at the Service Desk prior to show closing. No telephone
orders accepted. All charges in U.S. funds only. Check, cash, traveler's checks, Visa, MasterCard, Discover,
and American Express accepted.
Company Name:
Booth #:
Ordered By:
Phone:
Signature:
Date:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 74
1. What is the total piece count for your shipment?
Crated
Uncrated
Requiring Special Handling
Total
2. What is the weight of the heaviest piece?
Lb
3. What is the total weight of your shipment?
lb
4. Is there any special equipment needed to unload your shipment? If so, list below.
5. List carrier(s)
FREIGHT QUESTIONNAIRE
ALL EXHIBITORS SENDING FREIGHT ADVANCE OR SHOW SITE MUST RETURN THIS FORM!
6. For direct shipments, what date/time are your
shipments scheduled to arrive?
7. Who should we contact if problems/questions arise with inbound/outbound freight?
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 75
8. List contact phone number:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 76
Company
Email
Authorized Signature
Authorized Contact (Print)
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 77
SECTION SIX
SECTION 6
Preferred Carrier Information/Freight Quote
Electric/Internet/Other Utilities
Lead Retrieval
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 78
CHAMPION LOGISTICS
GROUP+
Trade Show Quote - SMD SYMPOSIUM
Thank you for considering Champion Logistics Group for all your SMD Symposium
shipping needs.
Please fill out this form for Round Trip shipments to/from same location.
Should you need to return to a different location, or forward to a different show, please
fill out seperate forms for each leg.
Date of
Request:
Requestor:
Requestor
Phone:
Exhibitor
Name:
Shipper:
Shipper
Contact
Name:
Phone
Number:
Address:
City, ST, Zip:
Pick-Up
Date/Time:
Consignee:
Address:
City, ST, Zip:
Delivery
Date/Time:
Onsite
Representative:
Representative
Phone:
Booth#
General
Contractor:
Shipment
Going To:
SCSWorx
Von Braun Center:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
SCSWorx
Onsite Installer:
Page 79
Advance:
Piece
Breakdown
Pieces
Weight
Dimensions (L x W x H) Per Piece
Crates
Cartons
Skids
Cases
Carpet
Pad
Total
Special
Instructions/Accessorials:
(E.G. Straps, Bars, Pads, etc)
Champion Quote To Advance:
Champion Quote To Show:
Champion Quote Return:
Quote Prepared By:
Date of
Quote:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 80
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 81
CREDIT CARD AUTHORIZATION FORM
(Required for all services including drayage)
Dear Exhibitor:
If you wish to charge the amount of your advance order to your credit card account, please complete
the information requested below and return this form with your order.
[ ]
AMERICAN EXPRESS
[ ]
VISA
[ ]
MASTER CARD
[ ]
DISCOVER
Please Print
ACCOUNT NUMBER:
EXPIRATION DATE:
CID #:
CARD HOLDER NAME:
CREDIT CARD BILLING ADDRESS:
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 82
EXHIBITOR:
TELEPHONE NUMBER:
BOOTH NO:
SIGNATURE:
If you would like confirmation of your order please provide an email address:
__________________________________________________________________
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 83
EXHIBITOR TELEPHONE SERVICE
The VBC provides all telephone service. No other organizations are authorized to provide phone
services in the VBC without approval by VBC Decorating Department (256) 551-2241.
All phone lines have voice & data capability and will accommodate analog modems with up to
9600-baud rate.
Item
Quantity
Advance Cost
Floor Cost
Telephone Line- Local Calls
X
$150.00 each
$175.00 each
Telephone Line- Long Distance
X
$185.00 each
$205.00 each
Telephone Instruments
X
$35.00 each
$40.00 each
Total
TOTAL:
CABLE
Item
Quantity
Advance Cost
Floor Cost
Cable Line dropped to booth
X
$105.00
$155.00
Satellite Dish Hook Up
X
$150.00
Must be pre-order
Total
TOTAL:
* If you want to have Satellite Dish Hook up, you must call the decorating department before
ordering.*
**you will not be able to order Satellite Dish Hook Up on the show floor**
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 84
HIGH SPEED INTERNET ACCESS
WiFi is available in South, East and North Hall. You do not have to pre-order WiFi, it is available when
you log onto VBC Public. Call the decorating department with any questions (256) 551-2237.
Description (1.5 mb)
Quantity
RJ45 Drop From Router
$420.00 X
Additional IP Address From RJ45 Drop
$120.00
X
Hub/Switch Rental
$100.00
X
$21.00 Per Day
X
**WiFi Available (Limited Bandwidth)
Total
Preorder not
required
**Bandwidth Limitation:
The Von Braun Center Wireless Network is intended for guest users access to
email and web surfing which is labeled as low bandwidth requirements. If
medium or high bandwidth is required please contact the decorating
department.
Low - Email and simple Web Surfing
Medium - Web Applications and Streaming Audio
High - Instructor Lead Web Training, Large File
Transfers, SD Video Stream
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 85
UTILITY SERVICE ORDER FORM
ELECTRICAL
The rates listed below are for one (1) quadbox only. Rates are applicable for both single phase and
three-phase power. The charge for service includes electrical current, installation in the most
convenient location and removal at the close of the show. Labor for laying electrical cords under
carpet is not included in this price. Please see pricing on page 5. Special service or wiring of or into
equipment will be charged at prevailing rates for labor and materials. VBC will not be responsible for
power failures or voltage fluctuations. WE CANNOT GUARANTEE SERVICE PRIOR TO SHOW
OPENING ON LATE REQUESTS.
Sharing with neighbor booths is not allowed. You must purchase electricity in order
to use it.
Advance
Price
Floor
Quantity
Price
Ordered
Amo
unt
110 Voltage
20 amp or 0-2400 watts
$85.00
$110.00 X
30 amp or up to 3600 watts
100.00
130.00 X
0-30 amps
$110.00
$135.00 X
31-60 amps
135.00
160.00 X
61-100 amps *
185.00
240.00 X
208 Voltage
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 86
100 - 200 amps *
235.00
N/A X
Over 200 amps *
N/A
N/A X
0-30 amps
$135.00
$160.00 X
31-60 amps
185.00
230.00 X
61-100 amps *
260.00
375.00 X
100 – 200 amps *
335.00
N/A X
Circle one: single / three phase
480 Voltage
Over 200 amps *
N/A
N/A
Circle one: single / three phase
By special arrangement prior to move-in, call 256 551-2241
PAYMENT POLICY
To receive discount prices, orders must be accompanied by credit card authorization form or check
made payable to the Von Braun Center and received no less than 7 days prior to the event move in day.
When requirements are not received at least 5days in advance with payment, charges are due at floor
order prices. Payment for all services and materials is due before services will be performed or
materials supplies. Visa/Mastercard & American Express services are available for exhibitor
convenience.
COMPRESSED AIR
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 87
Exhibitors must provide their own pressure regulator valves and fittings. VBC will provide a 1/2” quick
disconnect, female to your booth. You must supply your own adapters to fit these requirements. In
situations where required materials are not supplied and the VBC Engineering Department is required
to assist and supply parts, additional charges for materials and labor will apply.
Cubic Feet per minute required:
Advance Price
Floor Price
$80.00
Quantity Ordered
Amount
$105.00 X
WATER SERVICE
Pressure may vary. No guarantee can be made of minimum pressure. If pressure is critical, exhibitor
should arrange to have a pressure regulator valve.
***Drain service by special arrangement prior to move in***
Advance Price
Floor Price
$80.00
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Quantity Ordered
Amount
$105.00 X
Page 88
Hot water is available by request (Applicable power charge as well as labor charges
to complete the installation will be calculated into the cost)
Water and air service is limited to the South, East, and West Exhibit Halls only.
ENGINEERING LABOR (One Hour Minimum, Two Person Minimum for Laying Electrical Cords)
Number of Men
2
Price Per Hour
X
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
$25.00
Number of Hours
Amount
X
Page 89
2016 SMD Symposium
Lead Retrieval Order Form
August 16-18, 2016
Huntsville, AL
1. CONTACT INFORMATION:
Company Name ______________________________________ Booth # __________
Contact ______________________________________________________________
BILLING Address _______________________________________________________
City _______________________________ State _______ Zip _________________
E-mail for Receipt
______________________________________________________
E-mail for Leads (if different from above)
____________________________________
Tel _________________________________ Fax ____________________________
MGL
iLeads
Mail To:
MGL Management, LLC
11654 Plaza America Dr., #184
Reston, VA 20190
OR
Fax To:
703-997-1437
Discount Deadline: Friday July 15, 2016 Order Deadline: Friday, August 12, 2016
By 7/15/16 After 7/15/16 Quantity Total
iLeads Access Code* $295 each $345 each ________ $________
(Use your own iPhone, iPad, iTouch, or Android)
iLeads MGL Rental Device: $345 each $395 each ________ $________
(Rent an iDevice from MGL) [ ] iTouch (default if nothing is selected)
[ ] iPad Mini (limited supply)
* Unit limitations apply when using your own device to scan.
Must be: iPhone 5 or 6 || iPad 2 or greater || iTouch 5 or 6
Booth Delivery $95 ________ $________
Custom Checklist $95 ________ $________
Excel Conversion $95 ________ $________
You may fax or email your order using the information below:
Fax: 703-997-1437
Phone: 703-291-1585
Leads@MGLManagement.com
Price will increase to the ONSITE rates beginning Saturday, August 13, 2016
SCSWORX
tel: 256.612.9934
fax: 256.461.7720
Page 90
iLeads MGL Rental Device: $345 each $395 each ________ $________
(Rent an iDevice from MGL) [ ] iTouch (default if nothing is selected)
[ ] iPad Mini (limited supply)
* Unit limitations apply when using your own device to scan.
Must be: iPhone 5 or 6 || iPad 2 or greater || iTouch 5 or 6
Booth Delivery $95 ________ $________
Custom Checklist $95 ________ $________
Excel Conversion $95 ________ $________
You may fax or email your order using the information below:
Fax: 703-997-1437
Phone: 703-291-1585
Leads@MGLManagement.com
Price will increase to the ONSITE rates beginning Saturday, August 13, 2016

August 15-18 2016 Von Braun Center Huntsville Alabama

Transcription

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