ICT facilities Student Manual 2009 – 2010

Transcription

ICT facilities
Student Manual
2009 – 2010
This excerpt has been taken from the Student Manual 2009-2010 compiled by Studion Support and
Student Affairs. If you have any questions please contact studion@fss.uu.nl
List of addresses
Name
Address
Study information
http://www.fss.uu.nl/international … information regarding the exchange
Exchange students
Study information
courses you will be following.
http://www.fss.uu.nl/studiegidsen … information regarding your Master’s
Master students
OSIRIS Student
Here you can find…
course here at Social Sciences
http://www.uu.nl/osirisstudent
…
personal
information,
course
registration, schedules, final grades,
etc.
STUDION/Blackboard
http://studion.fss.uu.nl
… course information
Solis mail
http://solismail.uu.nl
… your latest emails
Solis Ugids
http://solis-ugids.uu.nl
… students or members of staff, set
mail forwarding, change password
U-schijf
ftp://uschijf.uu.nl
… all the documents you wish to access
everywhere
Libray
http://www.uu.nl/library
… electronic publications, catalogue for
books and print publications, etc.
Qdesk
http://www.qdesk.uu.nl
… answers to your questions on general
University facilities
What is my username and password?
Every student receives a letter containing their Solis-id (username) and
Solis-password at the beginning of their study. This will give you access to
various University facilities (for example STUDION/Blackboard and Osiris).
You can change your password in the Solis U-gids (Inloggen – Eigen
Gegevens – Wachtwoord Wijzigen).
Forgotten your password?
If you have forgotten your password you can have your password changed
at the Studentenhelpdesk CLZ, Van Unnik building on the first floor. Please
note that you need to show your student card to be able to do this. You
can also change it at the Student Services Desk or at the Student Desk at
Social Sciences.
Student Services Desk
Bestuursgebouw, Heidelberglaan 8
http://www.studentenservice.uu.nl Phone: 030 253 7000
Student manual ICT facilities at Social Sciences 2009-2010
2
Table of Contents
1
2
OSIRIS Student .......................................................................................................... 4
1.1
Introduction............................................................................................................. 4
1.2
Accessing OSIRIS Student ......................................................................................... 4
1.3
Registering for a Course Module ................................................................................. 5
1.4
Other Options .......................................................................................................... 7
1.5
Connection between OSIRIS and STUDION/Blackboard ................................................. 9
STUDION/Blackboard............................................................................................... 10
2.1
Introduction............................................................................................................10
2.2
How to use STUDION/Blackboard ..............................................................................10
2.2.1 The STUDION website ...........................................................................................10
2.2.2 Logging in............................................................................................................11
2.2.3 Your personalised homepage..................................................................................12
2.2.4 Accessing a course................................................................................................16
2.2.5 Course page.........................................................................................................16
2.3
Working in STUDION/Blackboard ...............................................................................18
2.3.1 Opening documents and folders..............................................................................18
2.3.2 Saving documents ................................................................................................19
2.3.3 Submitting an Assignment .....................................................................................20
2.4
Communicating with other course members................................................................21
2.4.1 Send an Email ......................................................................................................21
2.4.2 Discussions ..........................................................................................................22
2.4.3 Sending documents to lecturers..............................................................................24
2.4.4 Exchanging documents within a group.....................................................................25
2.4.5 Creating your own homepage .................................................................................26
3
4
5
Solis mail ................................................................................................................. 27
3.1
Introduction............................................................................................................27
3.2
Checking your email using Outlook Web access ...........................................................27
3.3
Forwarding your email to another mail account ...........................................................27
3.4
Reading email in a mail programme...........................................................................28
3.5
Code of conduct for the use of e-mail facilities ............................................................28
U schijf ..................................................................................................................... 29
4.1
Access to your U schijf in the computer rooms ............................................................29
4.2
Access to your U schijf from any other computer .........................................................29
Qdesk ....................................................................................................................... 30
5.1
Finding an answer to your question ...........................................................................30
3
1
1.1
OSIRIS Student
Introduction
OSIRIS is the Student registration system at Utrecht University. OSIRIS Student is the web based
counterpart of Osiris, offering you information and allowing you to register for courses. In OSIRIS
Student you can access and change your personal information, check your course schedule and
register for courses and exams.
OSIRIS Student can be accessed at: http://www.uu.nl/osirisstudent from any computer with an
internet connection.
What is OSIRIS used for?
OSIRIS is used for registering the following information of every student:
-
Personal information (name, address, date of birth, etc.)
-
Registration (Bachelor or Master Degree)
-
Course modules on offer, the lecture and Exam timetable
-
Course module registration
-
Grades
1.2
Accessing OSIRIS Student
OSIRIS Student can be accessed on any computer with an internet connection.
1. Enter http://www.uu.nl/osirisstudent in the address bar of your browser (for example
Internet Explorer or Firefox). You will find a link to the English version of OSIRIS Student at
the bottom of the page.
2. Go to ‘Log in’ and enter your Solis-id and password.
3. Click the [Log in] button.
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4. The buttons at the top of the screen will allow you to access the screens in which you can
register, de-register, view your schedule, results or a complete list of your progress and
descriptions of available courses.
Print?
You can print all screens in OSIRIS Student.
How safe is OSIRIS Student?
At the start of your study a letter has been sent to your home address. In
this letter you will find your Solis ID (which is your student id) and
accompanying password. You can log into various systems using your Solis
ID and password.
If you have logged in to a computer in a public place make sure you log off
before you leave the computer. Most systems will log you out
automatically after a while, but until that happens others can view and
change your personal information.
1.3
Registering for a Course Module
If you wish to attend a course module you must register for this course module first. There are
different rulings for different students:
•
If you are an exchange student, please contact the International Office at the faculty of
Social Sciences (http://www.fss.uu.nl/international). They will arrange the registration for
you.
•
If you are an international master student you will find that you have already been
registered for a number of modules. If you wish to register for a module please contact the
Student Desk Social Sciences. They will arrange the registration for you.
Please note! Only if you are required to register yourself, please follow the steps below:
1. Log in to OSIRIS Student
2. Choose the tab [Register].
3. In the screen (shown below) you can register for a course module. Fill in the course code of
the course you wish to register for (you can find this in your study guide). You can also fill
in the brief name of the course.
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4. Select the [Next] button to move to the following screen.
5. Select the appropriate course.
6. Select the degree you are reading. For every course module you must select whether this
will count for your Bachelors or Masters degree
7. Register for all instructional modes in the module (even if you do not intend to attend them
all).
8. In some modules you are asked to register in a group. Make sure you have selected a
preferred group within the module.
9. Select the ‘Register’ button.
Please note: You can register for a module up until the deadline. During
the late registration period you can only register for modules which are not
full.
You can view your course schedule from four weeks before the course
module starts in OSIRIS Student.
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For 2008-2009 the registration periods are as follows:
Registration period
(does not apply to master students)
Late registration period
(does not apply to master students)
Period 1 & 2
02-06-2009 till 28-06-2009
17-08-2009 and 18-08-2009
Period 3 & 4
02-11-2009 till 29-11-2009
18-01-2010 and 19-01-2010
I cannot register for this course?
Are you still within the registration period? If the final registration date has
already passed, you can try to register for a module during the late
registration period. However, during this period only some modules may
be open and they will only be available if the module is not full. Please
read your study guide for further information.
Am I really registered?
Use the [Schedule] button to view all the course modules you are
registered for.
1.4
Other Options
Below you will find a description of the other functions available in OSIRIS.
Personal details
This screen shows your personal details as they are registered in the University systems. Use the
[Update Address] button to change your address. All university post will be sent to your study
address.
Tutor
Here you will find information regarding your tutor.
De-register
On this screen you can de-register for course modules or exams you have registered for. You can
de-register up till the last day of the late registration period.
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Schedule
You can view the weekly or comprehensive schedule of all the course modules you are registered
for.
Results
Here you will find your ten latest final grades for the course modules you have registered for. If
you need a complete file please use the ‘Progress’ tab.
Progress
If you require a complete file listing all your grades you can use this screen. You can choose to
produce a detailed or just a brief listing.
Courses
This screen allows you to search in the full list of course modules on offer at Utrecht University.
You can add these course modules to your shopping basket.
Shopping Basket
Here you can view all the modules you have added to your shopping basket. You can check
whether there is any overlap in the schedules of the modules.
Log off
Do not forget to Log off when you are using a computer in a public space! Although the system will
log off automatically after five minutes, any other user could view and change your information in
the meantime!
You can always use the Help button at the bottom of the screen if you
need help.
Still don’t know what to do?
Please contact the:
Student Desk Social Sciences
in the M.J. Langeveld building
The desk is open Monday to Friday 11.00 till 15.00,
Phone: 030– 253 4949 (Monday to Friday: 10.00 – 12.00 and 13.00 –
15.00).
Email: studiepunt@fss.uu.nl
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1.5
Connection between OSIRIS and STUDION/Blackboard
In the graph below you will find how you will gain access to STUDION/Blackboard. At the start of
every period all students registered in OSIRIS will be added to the course modules in
STUDION/Blackboard. Make sure you are registered for the correct course module in OSIRIS.
If this is the case you should be able to see your course module in Blackboard. If not, the lecturer
may not have set the course module to available in Blackboard.
Student registers
for course module
in OSIRIS
Student has access to
Blackboard
(using SOLIS-ID)
Lecturer sets the
course module to
available
Student has access
to the course
module in
Blackboard
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2 STUDION/Blackboard
2.1
Introduction
What is STUDION/Blackboard?
STUDION is the digital study centre for the Faculty of Social Sciences and several other faculties at
Utrecht University. It is a central, virtual place where you can find information about courses and
study aids for lecturers and students to support and optimise both teaching and learning. Using an
electronic platform called Blackboard, STUDION also offers a number of virtual courses via the
Internet. STUDION is available to the entire Faculty of Social Sciences for educational purposes.
How it is to be used and which functions are available for a particular course module is determined
by the individual lecturer.
What is my STUDION/Blackboard username and password?
Your username is the same as your Solis ID (i.e., your student number).
Utrecht University will provide you with your password, which will also be
your password for OSIRIS, your email account and other services.
If you have forgotten your username or password, go to www.qdesk.uu.nl
to find out how you can obtain new log-in details.
If you are experiencing technical problems, contact the Studentenhelpdesk
CLZ located on the first floor of the W.C. van Unnik building
phone: 030 2534201; email: studesk@fss.uu.nl
2.2
How to use STUDION/Blackboard
2.2.1 The STUDION website
First, go to the STUDION website at http://studion.fss.uu.nl. An English version of this page is
available. Click on the English flag to reach this page. From there, you will be able to access your
courses directly using the link ‘Go to the courses in Blackboard’
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2.2.2 Logging in
Below, you will find step-by-step instructions on how to log in to STUDION.
1. Start up your Internet browser.
2. Go to http://studion.fss.uu.nl > English
3. Click on ‘Go to the courses in Blackboard’.
4. Enter your username and password
5. Click on ‘Log in’.
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Please note: Your password is case-sensitive
(your username/student ID, however, is not).
If you have lost your username or password, go to
http://www.qdesk.uu.nl to find out how you can get new log-in details.
2.2.3 Your personalised homepage
Once you have logged in, your personalised homepage will appear on screen. This page contains
information that applies to you only. On the right hand side of the page, you will see a list of the
courses in which you are enrolled (‘My Courses’). Announcements relating to these courses will
appear in a box in the middle of the page (‘My Announcements’).
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Are some of your courses not listed?
STUDION/Blackboard is linked to OSIRIS. If some of your courses are not
listed under ‘My Courses’, it may be that your details are not correctly
registered in OSIRIS. You can check whether this is the case using OSIRIS
Student.
Lecturers are responsible for making their courses available in Blackboard.
You may therefore be correctly enrolled, but a particular course may not
yet have been made available on the system.
If a course has been added to STUDION and you are correctly enrolled, but
the course still does not appear on your homepage, please email
studion@fss.uu.nl
Are too many courses listed?
Make sure you de-register in time from courses that you do not wish to
attend, using OSIRIS Student. If you do not do this, you will be added to
the relevant list(s) and will receive all email messages related to the
course(s) in question.
Courses will continue to be listed until the date of the last resit. This
means that most courses are listed for at least one year.
My Courses
This is probably the most-used section of the homepage. In the ‘My Courses’ window, under
‘Courses in which you are enrolled’, you will find a list of all courses in which you are enrolled. For
more information about a course, click on the name of the course.
My Announcements
This window features all announcements that have been posted in the last seven days for your
courses. The course name is quoted in the heading of each announcement. These announcements
are posted on the relevant course page by the lecturer in question, and then automatically appear
on your personalised homepage. To view all messages, including messages posted in the past, click
on ‘more…’.
My Calendar
My Calendar is an electronic diary. The ‘My Calendar’ window lists events for the current day.
Events may be added to the diary by anyone in the Faculty (e.g., the lecturers for the course in
question, other lecturers, or students.) Click on ‘more…’ to view the calendar in more detail or click
on ‘events’ to add something to the diary.
My Organisations
Besides offering support for courses, Blackboard is also used as a platform for exchanging
information in communities. These communities may be offered by student associations or clubs of
which you are a member or may be related to special sessions in which you will be participating.
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These activities appear under the heading of ‘My Organisations’. This section of the site also allows
students to apply for membership of such organisations.
My Tasks
This window lists all of the tasks for the current day. If you click on ‘more…’, you will see an
overview of all tasks. You can also choose which tasks you want to see (e.g., all of the tasks for a
particular course). Click on the ‘Add Task’ button to add your own task.
Search the Web
This window is linked to the Google search engine. Enter a word or phrase in the search box, and
Google will automatically search the Internet for webpages containing this word or phrase.
Tools
On the left of your personalised homepage, you will see a window
listing links to various tools. Most of these are links to specific
information, such as announcements, the electronic diary,
coursework grades, etc. The ‘Personal Information’ link allows you
to access and change your personal details as they are listed in
STUDION/Blackboard.
View Grades
The ‘View Grades’ tool allows you to view your own grades for the courses you are enrolled in in
STUDION/Blackboard. In principle, the grades listed are limited to those gained in tests taken
within STUDION. However, lecturers may also list your grades for assignments and examinations
here.
Click on ‘View Grades’, and a list of all courses in which you are enrolled will appear on screen.
When you click on the name of a course, an overview of your grades for that course, as they are
registered in STUDION/Blackboard, will appear.
Please note that students’ official marks are listed in OSIRIS Student. However, lecturers may
decide to also publish results in STUDION, including results for interim assignments. Such interim
results are not accessible through OSIRIS, which only lists final marks.
User Directory
You can use the User Directory to find out the personal details of other STUDION users (lecturers
and students). You can search by surname or by email address, or view the complete list of users.
Please note that only users who have made their personal information available by ticking one or
more of the available categories under ‘Personal Information’ – ‘Set Privacy Options’ will be listed
in the User Directory.
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Address Book
Your Address Book only contains contacts that you have added by clicking on ‘Add Contact’ in the
Address Book. You can search for contacts by surname or email address, or view the complete list
of contacts.
Personal Information
This tool allows you to change your personal settings, or set the CD-ROM drive of the PC you are
using (e.g., the E: drive). This can be necessary in order to use a CD-ROM for a STUDION course.
You can indicate what personal information you want to make available to other users by clicking
on ‘Set Privacy Options’ and ticking the relevant information categories.
Please note: Although there is an option to change your password, this will not affect your Solis
password.
You can also change the language setting of Blackboard. This will only change the language of the
standard buttons and links in Blackboard.
Make a course invisible
The ‘Edit My Courses’ feature lets you make one or more courses on your personalised homepage
‘invisible’. You may wish to do this if you have completed a course module, for instance. In
general, courses continue to be listed in STUDION/Blackboard for a year. Making completed
courses invisible may make your homepage easier to view.
1. Click on the pencil icon in the ‘My Courses’ bar on your personalised homepage.
All courses in which you are enrolled for the current academic year will now be visible, and will be
ticked in the ‘Show Course’ box.
2. To make a course invisible, remove the relevant tick by clicking on it.
3. Click on ‘Submit’.
Please note: Making a course ‘invisible’ does not automatically de-register you from that course.
You may only de-register from a course through OSIRIS Student. For more information, please
refer to the section on OSIRIS Student in this manual.
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2.2.4 Accessing a course
You can access a course through your personalised homepage or through the Course Catalog.
Through your personalised homepage:
1. Go to http://studion.fss.uu.nl > English
Follow the link to the courses and log in. Your personalised homepage will appear on
screen. On the right of this page, you will find a list of the courses in which you are
enrolled.
2. Click on the name of the course that you want to access.
Through the Course Catalog:
1. Go to http://studion.fss.uu.nl >English
Follow the link to the courses and log in.
2. Click on the tab labelled ‘Courses’ in the top left of your screen.
3. Click on the correct category in the Course Catalog (on the right of the screen) to find the
course in question.
4. Click on the name of the course to access it, or use the ‘Course Search’ function to search
for a course by name.
The Course Catalog groups all courses into categories. Browse the Catalog
by clicking on the name of a category (faculty) or subcategory (degree
programme).
You can also click the navigation buttons under ‘Current Location’ to go
back up one or more levels in the Catalog.
2.2.5 Course page
1. Log in at http://studion.fss.uu.nl.
Your personalised homepage will appear on screen, with a list of the courses in which you
are enrolled on the right.
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2. Click on the name of the course that you want to access.
For each STUDION course, there are nine sections, each with its own
function. Lecturers decide which of these nine sections will be used for
their course. The nine sections mainly deal with:
•
Presenting information and course content
•
Communication
•
Tools for students
The various sections can be accessed through the menu on the left of the
course page.
Announcements
This section is used for course announcements and notices. This is where students will find topical
information posted by their lecturer or lecturers.
Course Information
This section contains general information about the course, such as the organisation of the course,
objectives, information about final assignments or examinations, course timetables, etc.
Staff Information
This section contains information about the lecturers teaching the course.
Course Documents
This section contains online course content, such as study texts, summaries, PowerPoint
presentations, hand-outs and recommended reading.
17
Assignments
This section lists the tasks and assignments to be completed by students during the course. You
can also access tests and questionnaires here.
Discussion Board
The Discussion Board is a forum in which students and lecturers can engage in online discussions.
Communication
This section allows you, amongst other things, to email course lecturers and students and to access
the ‘virtual classroom’, where you can chat with other students.
Tools
This section contains a number of tools that allow students to change their personal details and
settings, as well as links to your grades and to the Digital Drop Box.
External Links
This section features external links that take may take you to online content, documents or
relevant websites elsewhere.
2.3
Working in STUDION/Blackboard
2.3.1 Opening documents and folders
Below, you will find step-by-step instructions on how to open a document or folder.
1. Log in at http://studion.fss.uu.nl
Follow the link to the courses and log in.
2. Go to one of your courses
3. To open a document, click on one of the items in the menu on the left of the page.
4. To open a folder, click on its title.
5. To open a document, click the underlined link.
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The documents for a course may be found in a number of sections. The
most important of these are Course Information, Course Documents and
Assignments.
Are you having trouble opening a document?
1. First, check what type of document you are dealing with. You can
do this by right-clicking on the document with your mouse and
clicking on ‘Properties’ in the pop-up menu.
2. Do you have the necessary software programme to read the
document? To open PDF files, you need Acrobat Reader. (You can
download this at http://www.adobe.com)
3. Do you have the necessary programme but you still can’t open the
document? Then follow the instructions below:
a.
Click on the document (the underlined title) with your right
mouse button.
b.
Select ‘Save Target As’ and save the document in a
directory on your computer.
c.
Open the programme needed to open the document (e.g.,
Word) and then open the document in that programme.
d.
It is possible that Internet Explorer does not allow you to
download a file. A yellow warning bar will appear at the top
of your screen. Select the option: ‘Download file’
2.3.2 Saving documents
Below, you will find step-by-step instructions on how to save a document.
1. Click on a button in the menu on the left to open a list of folders and documents.
2. To save a document to your hard disk or on the U-drive, place your cursor on the link
under the document name and right-click with your mouse.
3. Select ‘Save Target As’ in the pop-up menu (see screenshot below).
19
You can save a document on your hard disk or on the U drive. You only
need to save a document if you want to make changes to it yourself, and
not if you only want to view the document or print it.
Printing PowerPoint presentations on fewer pages
Follow the instructions below to print several PowerPoint slides on a single
page (please note that you need PowerPoint or PowerPoint Viewer for
this).
1. Go to the course and find the PowerPoint presentation.
2. Open the presentation in STUDION by clicking on the underlined
link. The presentation will be opened up in the STUDION course.
3. Right-click anywhere in the presentation so that the pop-up menu
appears.
4. Select the Print option. A window will open in which you can select
various options.
5. Select ‘Handout’.
6. You can now print 3 slides per page, which leaves enough space
for any notes you want to make. You can even print 9 sheets per
page, but this will leave you very little room for notes.
7. Select your chosen options and click [OK].
2.3.3 Submitting an Assignment
In some course modules the lecturer will ask you to submit your assignment in Blackboard. Below
you will find step-by-step instructions on how to use the assignment tool in Blackboard.
1. Go to the course in question
2. Choose the [Assignments] button
3. Click the assignment you wish to complete
4. If you wish to add any comments regarding your work you can type them in the comments
box.
5. Under [Attach local file] you can select the file you wish to submit.
6. Choose [Save] if you are not quite finished and you wish to complete your submission later
on.
7. Choose [Submit] if you are finished and you wish to submit the assignment to the lecturer.
Once you have clicked the [Submit] button, you will get the following confirmation
message: ‘The assessment has been successfully submitted. Click OK to review your
results.
8. Click [OK]. Once the assignment has been checked and graded you can find feedback on
the assignment there.
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Some submitted assignments will automatically be checked for plagiarism.
Please note that plagiarism is considered a serious offence and you may be
expelled from a course for copying work from the internet or from other
students. The rules regarding plagiarism can be found in the Teaching and
Examination Regulations.
2.4
Communicating with other course members
Blackboard offers a number of tools to communicate with your fellow students in the course and
with the lecturer. You can find these tools under the ‘Communication’ and ‘Tools’ sections.
2.4.1 Send an Email
The most common way to communicate with course members is by email. Below, you will find
step-by-step instructions on how to email course members.
1. Go to the course in question.
2. Click on ‘Communication’.
3. Click on ‘Send Email’.
4. Select the person(s) you want to email by clicking on one of the options. If you click on
‘Select users’, ‘Select groups’ or ‘Select observers’, you will need to select the address of
the person you want to send an email.
5. Type the subject of the message in the ‘Subject’ bar.
6. Type your message in the ‘Message’ bar.
7. If you wish to attach a document to your email, click [Add] under ‘Add Attachment’, then:
a.
Select [Browse]
b.
Look for the file you want to send
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c.
Double-click on the filename, or click on [Open]
d.
Click [Submit] to attach the selected file to the email.
8. Click on [Submit] to send the message.
STUDION/Blackboard is not an email programme. You can only send email
to other students enrolled in your courses and to the relevant course
lecturers. You cannot check your personal email via STUDION.
All email messages sent within STUDION will be delivered to your
university email address. You can access and use this email account from
any online computer. This is explained further on in this manual.
Besides email, you can also use other communication methods available within the
‘Communications’ section:
•
Through ‘Collaboration’, you can enter a virtual classroom and chat with fellow students.
•
Through ‘Group pages’, you can enter a group set up by the lecturer.
•
Through ‘Discussion Board’, you can have discussions with fellow students on your course.
2.4.2 Discussions
2.4.2.1 Reading messages
Below, you will find step-by-step instructions on how to read messages posted on the Discussion
Board.
1. Go to the relevant course.
2. Click on ‘Discussion Board’.
3. Click on the name of a discussion forum to open the messages on that Discussion Board.
4. Click on the title of a message to open it.
Lecturers can open a Discussion Board for all members of a particular
course. The students and lecturers in this course can then join in the
discussion by posting and replying to messages.
Lecturers can also create a Discussion Board for a specific group. In that
case you will find the discussion board under the section ‘Groups’. Only
group members can access the messages on this Discussion Board.
2.4.2.2 Posting a message
Below, you will find step-by-step instructions on how to post a message on the Discussion Board.
3. Click on the name of the discussion to open the messages posted on this particular
Discussion Board.
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Add a new thread
4. Click on ‘Thread’ to start a new thread in the discussion.
(If you wish to reply to an existing message please read the following paragraph.)
5. Type the subject of your message in the ‘Subject’ bar.
6. Type your message in the ‘Message’ box.
7. Select ‘Attachment’ and click on ‘Browse’ if you want to send a document with your
message.
a.
Search for the file.
b.
Double-click on the filename or click on ‘Open’.
8. Click on ‘Submit’ to post the message on the Discussion Board.
You can start a new discussion thread (e.g., a new question/topic) in the
discussion forum by clicking on ‘Add new thread’. Your message will then
appear in the list of threads in the forum.
Do you want to reply to a message?
Below you will find step-by-step instructions on how to reply to a message.
2.4.2.3 Replying to a message
If you wish to respond to a message somebody else has posted, you can do the following:
1. Access the relevant course.
3. Click on the name of the discussion to access the threads started within this discussion.
4. Click on the title of the relevant thread to open it.
23
5. Choose the relevant message in the thread.
Click here to reply
to this message
6. Click on ‘Reply’ (on the right, beneath the message).
7. Type the subject of your message in the ‘Subject’ bar.
9. Type your message in the ‘Message’ box.
10. Select ‘Attachment’ and click ‘Browse’ if you want to send a document with your message.
a.
Search for the file.
b.
11. Click on ‘Submit’ to post the message on the Discussion Board.
2.4.3 Sending documents to lecturers
Below, you will find step-by-step instructions on how to send documents to lecturers using the
Digital Drop Box.
2. Click ‘Tools’.
3. Click ‘Digital Drop Box’.
4. Click [Send File].
5. In the ‘Title’ box, type a title for the document that your lecturer will recognise.
6. Click [Browse].
7. Search for the file.
8. Double-click the filename or select [Open].
9. Add any other comments in the ‘Comments’ space.
10. Click on [Submit].
24
You can send files (e.g. completed assignments in Word or a similar
programme) to a lecturer or lecturers teaching one of your courses. There
are several ways of doing this, and your lecturers will tell you how they
wish to receive such documents. You can submit documents:
•
During a lecture
•
To the lecturer’s pigeon hole
•
By entering an Assignment
•
By email
•
By Digital Drop Box
•
Through File Exchange
•
Through a discussion forum.
2.4.4 Exchanging documents within a group
Below, you will find step-by-step instructions on how to exchange documents within a group, using
File Exchange.
2. Click on ‘Communication’.
3. Click on ‘Group Pages’.
4. Click on the name of your group
5. Click on ‘File Exchange’.
6. Click on ‘Add File’.
7. In the ‘Title’ box, type a title for the document that can easily be recognised.
8. Click on ‘Browse’.
9. Search for the file.
10. Double-click on the filename or click on ‘Open’.
11. Add any comments you may have in the ‘Comments’ bar.
12. Click on ‘Submit.’
Lecturers may divide course participants into groups. Each group has its
own virtual group space, which is not accessible to other course
participants (with the exception of the lecturer). In this space, members of
the group can exchange files (i.e., upload and download files).
Please note that File Exchange is for all group members, and not for you
alone. If you remove files from File Exchange, others will no longer be able
to access them. Keep a copy of the files on your own computer.
25
2.4.5 Creating your own homepage
Below, you will find step-by-step instructions on how to create your own homepage:
1. Access the relevant course.
2. Click on ‘Tools’.
3. Click on ‘Edit Your Homepage’.
4. Add your ‘Intro Message’ and ‘Personal Information’.
5. Click on ‘Browse’ to select a photograph of yourself that you want to upload.
a.
Search for the file (preferably a GIF or JPEG file).
b.
6. Add the address, name and description of your favourite websites, if desired.
7. Click on ‘Submit’ to upload your homepage.
Student homepages may be viewed on the ‘Roster’ page under
‘Communication’. This homepage is only visible to other members of that
course, and cannot be transferred to another course.
26
3
3.1
Solis mail
Introduction
All students at Utrecht University automatically receive a student email address. These email
addresses always have the same format. They start with the full list of initials followed by the
surname. They end with: students.uu.nl (for example: j.smith@students.uu.nl).
Make sure you check this email address regularly as all correspondence will be conducted using this
email address. This is also the email address used in STUDION/Blackboard.
What is my username and password?
Every student receives a letter containing their Solis ID (username) and
Solis password at the beginning of their study. This will give you access to
various University facilities (for example STUDION/Blackboard and OSIRIS
Student).
There are three ways of checking your Student email:
3.2
Checking your email using Outlook Web access
1. Go to: http://solismail.uu.nl
2. Enter your username and password
3. By clicking the various buttons you can read, forward, reply and delete email. You can also
create new emails, tasks, contacts etc.
4. When you are finished use the button [Log off] on the right hand side of your screen to log
off.
3.3
Forwarding your email to another mail account
1. Go to http://solis-ugids.uu.nl
2. Choose [Eigen Gegevens] and log in using your Solis-id
3. In the box ‘Forward emailadres’ you enter the email address you wish to use to check your
students mail.
4. Choose [Wijzig]
This can be undone whenever you want to change the forwarding. If this is the case change the
email address in the box or leave it blank if you wish to read the mail in Outlook Web Access.
27
3.4
Reading email in a mail programme
You can also check your students mail using an email programme like Outlook Express, Outlook or
Eudora. Some webmail services also allow you to check mail on other accounts (for example
Gmail).
Please note that the University helpdesk does not support the use of these mail programmes and
the reading of email in these programmes. We will not describe how you can read your mail in
these programmes as this will be different in every programme. We advise you to read the Help
section in the programme.
This is the information you will need to enter:
Username:
Solis ID
Password:
Solis Password
Pop3-server name:
Solis-mail.uu.nl
IMAP server name:
Solis-mail.uu.nl
SMTP server name:
Solis-mail.uu.nl
SMTP authentication:
Solis-mail.uu.nl
3.5
Code of conduct for the use of e-mail facilities
The University has established a strict code of conduct for the use of e-mail facilities. In Short this
code of conduct is as follows: In only some special cases both students and employees are
permitted to send bulk (group) mail to students and employees. These cases are confined to
mailings of which the contents meet all of the following criteria:
- The topic must – without any exceptions – be relevant to all mailed persons;
- Topic must be highly relevant – in the short term – for following education, teaching, doing
research, implementation of maintenance work and all mails concerning personal safety issues. If
you have questions concerning the code of conduct, please contact studion@fss.uu.nl.
28
4
U schijf
The U schijf is your personal directory. It can be accessed from the computer rooms at the
university, but can also be accessed from any computer with an internet connection.
4.1
Access to your U schijf in the computer rooms
In the Computer rooms in the Uithof your U schijf is mapped as your U drive. If you save a file to
the U drive it is placed on your U schijf.
4.2
Access to your U schijf from any other computer
You can access the files from any computer with internet access anywhere in the world. This is
what you must do:
1. Open Windows Explorer (for example by clicking on the My Documents button on your
desktop)
2. Type ftp://uschijf.uu.nl in the address bar and hit enter
3. You will now be prompted for a username and password. Enter your Solis ID and your Solis
password
4. You will now see the files and folders on your U schijf.
Please note
You cannot open and save the files directly back to your U schijf. It is
easier to copy and paste the files to the hard disk of your computer. You
can open, change and save the files there. When you are finished you can
copy the files back to the U schijf.
29
5 Qdesk
Qdesk is a place where you can find answers to questions regarding your study at Utrecht
University. Here you can also find answers to questions regarding the ICT facilities at Utrecht
University, for example regarding the use of wireless internet in the university buildings.
5.1
Finding an answer to your question
1. Go to http://www.qdesk.uu.nl
2. Choose the option English
3. Select which type of student you are.
4. You now will see a list of frequently asked questions. It is also possible to ask a question.
Enter a question
View questions on
a topic
Please note
Qdesk does not contain answers regarding your study at the faculty of
Social Sciences. If you have any questions regarding our courses,
timetables, enrollment, etc. please contact the Student desk (see the
address mentioned in the paragraph on OSIRIS).
30

ICT facilities Student Manual 2009 – 2010

Transcription

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