- Saline County

Commissioners;
Monte Shadwick, Chairman
First District
SALINE COUNTY
Jim Gile
Second District
coMMtsstoN
Room 21L
-
300 W Ash
John C. Price
PO Box 5040
Third District
Salina, Kansas 67402-5040
Phone: (785) 309-5825
FAX: (785) 309-s826
LuciLarson
Fourth District
Website: www.saline.ore
Dave Smith
Fifth Distri.t
WEEKLY PUBTIC MEETING NOTICE
And AGENDA for the
Week of July 4-10, 2016
county offices will be open Monday through Friday, from 8:00 AM - 5:00 pM, unless otherwise noted.
Topics scheduled for a specific time may be addressed at any time during the open meeting as
determined by the public body in the conduct of the meeting. Individuals should appear at the beginning
of the scheduled meeting to insure they are present for all topics for which they have an interest. As of
June 28th, meetings and tentative appointments scheduled for the Saline county Commission include:
Monday July
7:30
Tuesday July
4
Holiday Observed
- Memorial Day
City-County Building will be closed in observance of the Holidav.
PM
5
Smolan City Council Meeting (Community Building 320
SALTNE
S 3'd,
Assaria)
COUNW COMMTSSTONERS MEETTNG (300 W ASH, ROOM 209)
MEETING ONE:
8:30 AM Update/Review of County Commissioner,s week
8:45 AM county Administrato/s weekly update - Rita Deister, county Administrator
9:L5 AM OffSystem Bridge program -Neil Cable, County Engineer
9:30 AM RFA #175-16 2016 Emergency Management performance Grant
-Hannah Stambaugh, Emergenry Management Director
Unfinished Routine Business/Agenda Review
9:45 AM
10:30 AM County Counselor update
-Mike Montoya, County Counselor
MEETING TWOI
11:00
Room 107)
.'
.
'
AM
OPEN F0RUM
-
This portion of the meeting is recorded by AccESs
rv
(300
w
Ash,
citizens input (public comment on county government, usually limited to three minutes)
ITEM fl1: Approve public Forum agenda as presented
fTEM f2: Approval of County Commission Minutes of june 28, 20!6
lrEM #3: Fireworks Report -Hannah stambaugh, Emergencl Management Director
1:30
PM
7:00
PM
Saline County Conservation District Board meeting
(USDA Conference Room; 1401 E tron)
** lf you
-
Commissioner price
Planning & Zoning Commission meeting (300 W Ash Room 107)
need any assistance in participating in any meeting or event due to a disability as defined
under ADA, please call the County,s ADA Coordinator at (785) 309_Sg12 or email
marilyn.leamer@saline.org prior to the scheduled meeting or evenr to request accommodations.
(Attach supporting
as needed, that will provide a more in-depth analysis to this summary sheet.)
COMMISSION BRIEFING DATE: Julv 5b at 9:15am
COMMISSION MEETING DATE: Julv 12n at 11:00am
REQUESTING DEPARTMENT OR AGENCY: Emergency Management
CONTACT PERSON & TELEPHONE NO: Hannah Stambaugh 826-6St,l
DEADLINE FOR ACTION: Juty 18rh, 2016
DATE SENT COUNTY GOUNSELOR:
t.
Reouest for Action
(Please provide a short synopsis of the issue or problem requiring consideration by the commission.)
This is a request to apply for and if awarded accept the 2016 Emergency Management Performanc€ Grant
(EMPG) which will be used lo enhance and sustain em€rgency managemeni. There is a 50/50 match
requirement for this grant. This match will be made from the emergency management depadment's cunenl
operating budget.
2.
Alternatives for Action
(Please report the options available to the commission for responding to the issue and their impact.)
Approve
Disapprove
3.
Staff Recommendation
(lndicate which ofthe allematives are recommended and why.)
staff recommends this request be appoved. These grant dollars are used and intended to be used to
enhance and sustain an all hazard emergency management program.
4.
Budqet lmoact
(Please indicate which fund will be used to finance this action and whelher it was budoeted. lf not budgeted,
indicate how it should be financed.)
The grant amount for 2016 should be consistent with awards from years past which is approximately
$30,000.00.
5.
Administrator Recommends ltem For Formal Meeting Agenda:
I x] Yes [ ]
6.
No
ACTION TAKEN BY COUNTY COMMTSSION
APPLICATION FOR 2016
EMERGENCY MANAGEMENT
PERFORMANCE GRANT (EMPG) FUNDS
Kansas Division of Emergenry Management
Please contact Bret Rowe (bret.a.rowe.nfq@mail.mil)
at (785) €'46-1405 if you have any questions regard:ng this application.
1. County:
Saline County
2, EMPG Status:
3.
XX Current EMPG Program participant
New EMPG Program Participant
Briefly explain why these funds are needed to support the e,nergency manigerTcoordin-tor p,osition,
EMPG funds are needed to assist in funding all necessary aspects
ofthe emergency managemenr program that suppoft al aspects
of preparedness, response, recovery, and mitigation activities on a dailv basis.
4.
5.
Select which description best describes the status
ofthe emergency manager/coordinator:
XX Full-time, permanent staff whose primary responsibility is as the emergency manager/coordinator
Emergency manaSer/coordinator duties are assigned to full-time staff with other significant duties
Emergency manager/coordinator js a part-time, or seasonal position, or contracted
Emergency manager/coordinator duties are assumed as needed by other staff or elected officials
list the name and position title of each staff member whose position
the
List EMPG Program Funded Staff/Support Staff:
is
funded through the EMPG program, used as an EMPG
lf Part-Time, indicate
number of hours worked
Name: Hannah Stambaugh
Position: Director
Position: DeDUW Director
Name: Kathleen Malone Crouch
Position: Office Specialist ll
6
Brieflv describe the method used to code or track funded staff time spent on emergency ma nagement
activities chifti! to
the grant and/or used to meet localmatch requirements: Time sheets are utilized totrackthe Lmergency
Management staff
APPLICATION FOR
EMERGENCY MANAGEMENT
PERFORMANCE GRANT (EMPG) FUNDS
2016
Kansas Division of Emergency Management
hours worked bi-weekly. These hours reflect the time spent performing the emergency management function as outlined in
the job descriptions for each position asslgned to the Emergency Management Department.
7.
8.
Complete the EMPG Initial Annual Work plan (statement of Work) and attach to application.
County's Point of Contact:
Name: Hannah Stambaugh
Address: 255 N 10ti St., Satina, KS 67401
.
.
.
.
.
.
Telephone Number: 785-826-6511
Cellphone Number: 785-819-0262
Fax Number: 785-826-6515
EmailAddress: Hannah.stambaugh@saline.org
County DUNS Number: 0584/M801
10. Authorization to Submit Appllcation:
By signature below, we agree to comply with the organization audit requirements of 2 C.F.R. part 200 (formerly
OMB Circular A133), Audits of states, Local Governments, and Non-Profit organizations. A copy of these audits must be sent to
KDEM thirty
(30) days upon receipt. we further agree to comply wlth the standards put forth in 2 C.F.R. part 2OO (formerly
OMB Circular A87), cost Principles for State, Local, and Indian Tribal Governments. We agree to comply with the requirements set forth
bv
state Administrative Regulation 56-2-2 and comply with financial and performance reporting for this grant period.
9.
certit that we will accomplish the projected programs to the best of our ability, will provide the necessary support to
accomplish completion and understand and agree that completion of, or progress toward, said projected programi is a condition
lor
in the
Performance Grant
other federallv assisted
typed or Printed Name of Emergency Manager/Coordinator
fyped or Printed Name of Authorized Official
We
Hannah Stambaugh
Signature of Emergency Manager/Coordinator
Signature of Authorized Offlcial
Typed Name of KDEM Deputy Director
)ate Application Submitted to KDEM (MM/DD/Yyyy)
Monte Shadwick
Angee Morgan
iignature of KDEM Depuw Director
NoTE: Please complete and attach the Proposed annualwork Plan
{statement of work) & Budget forms, and also a currenr
Position Description and updated Trainlng report form for any EMPG-funded personnel listed above.
obtain the signatures of
the Emergency Management Director & Authorized officialfor the signature blocks in the above certification.
Thelutnorrzeo
official is an individual who has been authorized by the governing body of thejurisdiction to apply for,
accept, or decline grants
on behalf ofthe jurisdiction or organization.
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Th.s. unofficial mlnutes a.e not ofiicial unttt app.ovld by thc Commission. pt..!. coorr.t th. Satin. County Commirsion Offic€ or th.
offi.. rd'ditu .nv oGiidr 6r a@|ed 6f rh. minrr.. dridr ro th. Cdomisid ,66rd.,
Counrv Cbrt'.
SAL'NF COUNfY BOARD OF COMMISS'ONEBS' MINUTF9
fu.dov. tune 28- 2OtB
Attendonce
The saline County Board of Commissioners met in regular session with commissioner Monte Shadwick absent
for the following agenda: commissioner John price called the meeting to order at g:30 AM. commissioner
Monte Shadwick arrived at the meetinS at 9tS0 AM.
Review of County Commissionet Week
CommiSsioners john Price and Jim Gile attended the lead assessment informational meeting at the Community
Theater. commissioner Luci Larson attended the Fairboard meeting- The Fairboard
is busy
preparing for the Tri,
Rivers Fair.
Prcfessionol Seruices Ior
RFD
i
2 Buitding in Assorio
Calvin Kelsey of RFD # 2 reviewed proposals submitted for P rofessiona I Arch itect services to build a new fire
station an Assaria. The Board ofthe Fire District has been working on this project for4 years. Two professional
firms submitted proposals for the projectr Jones, Gillam, & Renz and revis Archatects with wilson
& co. as
a
partner' Motion by Commissioner lim Gile to sign the contract for a design build project with Tevis Architects
with Wilson & Co. as a partner. Second by Comlnissioner tuci tarson. Motion carried 4_0.
Cou
nty Ad mi ni struto t's Upd ote
Rata Deister, administrator, reported on her trip to vietnam with her husband lim. Rita
suggested that the
commission discuss the oir and Gas rease proposar, reviewed the 2017 BudSet so far (the Auditor, Randy
Hofmeier will come in the week of July 4), reported on the city of sarina star Bonds, reported on the insurance
renewal information for 2015 & 2017, and shared the Road & Bridge documents and contract for signatures.
Policy Discussion
Marilyn Leamer, Human Resources Director, submitted a policy for a pay plan to the Commission for their
consideration. The changes in the policy include the option ofthe Department Head/€lected official
to move a
prospective employee f.om step 1 up to a step 4 with justification and investigation. rhis
decision wourd
include the Administrator and Human Resources Director. Any step at s or above wourd need approvar
of the
county commission. The consensus of the commission was to not move forward with the chanres in the
polrcy.
Executive Session
Motion by Commissioner Luci [arson to recess to €xecutive Session, under the personnel €xception to the
Kansas Open Meetings Act. Second by Commissioner Jim Gil€. Motion carried 5-0. Also, present
were Rita
Deister, Administrator and Marilyn Leamer, Human Resources Director, and a staff person.
Ihe Executive
public
Session began at 9:55:00 AM and the
Session resumed at 10:10:OO AM.
Agendo tueporction Week ol Juty S, 2076
The Commission prepared the agenda
Johnson, ARC Office Technacian.
forthe week ofJuly5 with Rita Deister, Administrator and Lynda
Co u nty Cou nse I ot lJ pdote
Mike Montoya, County Counselor, discussed a possible oil/gas lease request on the Oliver
Hagg land on
simpson Rd which is owned by the county and is currentry reased out for farming operatrons.
The commission
dascussed the Architect invoice forsome remodering ofthe entrance at theJailand
sheriff,s office.
SAL'NE COUN|Y BOARD OF COMM'SS'ONERS' MINUrES CONNNUED
Tuesdov-
lun.
28. 2Ot5
Executive Session
Motion by Commissioner lim Gile to recess to Executive Session, under the Attorney-Client Privilege txception
to the Kansas Open Meetings Act. Second by Commissioner David Smith. Motion carried 5-0. Also, present
were Rita Derster, Administrator and Mike Montoya, County Counselor. The Executive Session began at
10:33:00 AM and the Public Session resumed at 10:48:00 AM.
Adjournment
10
Motion by Commissioner Jim Gile to adjourn at 10t57 AM. Second by Commissioner David Smith. Motion
carried
5{.
Public Forum & Regulat Meeting
l
Attendance
Don Merriman, County Clerk, called the rollofattendance ofthe Commission with all members present
following agenda: Commissione. Monte Shadwick called the meetinc to ord€r at 11:OO AM.
2
forthe
Forum
Karen Shade, 111 Wisconsin, asked about the Road & Bridge Director's position. ludy Larson, 215 So. Chicago,
stated that she had talked with Dean Andrew of the City about political yard si8ns. She handed out the City
brochures which address the yard sign placement.
3
Apprcve the ogenda for the Public Forum
Motion by Commissioner Luci !arson to approve the agenda for the public Forum as presented. Second bv
Commissioner Jim Gile. Motion carried 5-0.
4
Approvol ol the minutes for tune 27, 2076
Motion by Commissioner Jim Gile to accept the County Commassion minutes of lune 21, 201G as presented.
Second by Commissioner John price. Motion carried 5-0.
5
Approvol of o cenerolContrcdor
lot
the Roqd & Bridge Mqintenonce Building
Rita Deister, Administrator, reported that the commission had signed the contract in an earlier meeting. The
contract is with Riley construction of Manhattan working as the General Contractor for the various projects at
the Road & 8nd8e maintenance building.
6Conceol Cqrry Discussion - Public Forum
commissioner Monte shadwick discussed the current no weapon signage on the city county Building doors.
The security will remain the same on the third ftoor which is the court Floor. David Nichols, 333 w. Beloit.
discussed a House Bill which allows citizens to carry in public buildings. The previous statute allowed governing
bodie5 a 4 year exemption to develop a plan to provide adequate security in the building. Ray Hruska, 235 NoSanta Fe, asked if there was a way to access the Clerk of the Court without going through security. Karen
Shade, 111 Wisconsin, a5ked about the penalties for carrying weapons and the possible increased cost of
liability insurance when the no weapon signs come down.
7
Comfiunity Coftedions alpdote
Rosie Walter, Grant Specialist at Communitv Corrections, reported on the average daily population for April at
496 and for May at495, the Advisory Board met on May 5 for a review ofadult and juvenile statistics, reported
that the agency will be awarded 51,076,094.86 for Fy 2017 for adult services, reviewed the s8367 concerning
youth programs and placements, and reported on National Drug court rraining attended
by Judge Johnson,
Brian Vesser, AmV Norton, and Chris Villanueva.
SALINE COUN|Y BOARD OF COMM'SS'ONERS' M'NUnES CON'INUED
fuesddv, lune 28. 2076
I
Hedlth Depdftment Updote
Jason Tiller, Director, reviewed the elevated blood levels
of lead timeline, shared maps showing the locations
otthe affected people in the City and the County, stated that the investigation continues to find the source of
contamination, reported on the Maternal Child Health program which was awarded S35,OOO.OO by the Salina
Regional Health Foundation, a new family consultant has started in the Heartland Health Start Home Visitor
program, Child Care Licensing Highlights, Women, tnfants, and Children active caseloads, Home Health, and
Clinic Highlights.
9 Livestock & Expo Center lJpdate
Monte Kissick, Livestock & Expo Assistant Director, reported on the balance in the Noxious Weed Fund is at
546,755.53, events held at the Expo Center: SRHC Rummage Sale, 10 Salina Sirens practices, 2 Royat Driving
Schools, Miniature Horse Show, 11 auctions, 5 - 4H X-9 practiaes, 3 - 4H Horse practices, 2 Tri-Rivers Fair Board
meetings, food distribution, Kansas Holstein show and sale, euinceanera, Farmers & Ranchers Horse Sale,
Dexter Cattle 5how, Wedding reception, 4H Dog Show, State 4 H Horse judging, and palomino horse show,
balance in the farm account is S109,SG0.41, and listed shows and plans for July.
70
Announcements
Commissioner David Smith read a quote by John Adams stating how independence was achieved.
ll
Adjounment
Motion by Commissioner .,ohn Price to adjourn at 12:21 pM. Second by Commissioner tuci [arson. Motion
carried 5-0.
12
Documents Signed
Personnelchanges, Payroll Register, Cash Requirement Summary, Ap payment Register, Ap Detaal Check
Register, AP DetailWire Register
Oflice cotlers
Tim Horan with The Salina lournal, Karen Shade, Judy t-arson, Ray Hruska, David Nichols, Rodger Sparks, Jim
Weese
74
Adjoumment
The Commission adjourned
at
12:21 pM at the pubtic Forum.
80ARD OF COUi{TY COMM|SS|Oi{ERS
cour{w, xANsAs
sAr.rNE
Monaa Shodt ldc Ct'olrmot
Jhn 6lh. Co.nmlttlo,,.it
tot n
C
f,rre, Vlc. Chotrrno,n
SAL'NE COUNTY BOARD OF COMMISS'ONERS'
Tuesdov.
M'flUfES CONNNUED
lune 28. 2075
DATE
Lucl Ld6on, Sacrttary
W Cffttt,Cor
hnard
A.
nisstoacr
M.n fidr. Cotlrtt Ck*
1699