Trinity Valley Comuity College - Trinity Valley Community College

Transcription

TABLE OF CONTENTS
INTRODUCTION ..................................................................................................................................................... 5
ACCREDITATION .................................................................................................................................................... 5
HISTORY................................................................................................................................................................. 6
MISSION STATEMENT ............................................................................................................................................ 6
STATEMENT OF PURPOSE ...................................................................................................................................... 7
VALUES .................................................................................................................................................................. 7
STRATEGIC PLANNING GOALS ................................................................................................................................ 7
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY STATEMENT ................................................................................... 8
FACULTY COMMITMENT TO STUDENT LEARNING .................................................................................................. 8
FACULTY JOB DUTIES ............................................................................................................................................. 9
TVCC EMPLOYEE CODE OF CONDUCT ................................................................................................................... 10
ACADEMIC ADVISING ........................................................................................................................................... 16
ACADEMIC FREEDOM AND RESPONSIBILITIES ...................................................................................................... 17
ADDING AND/OR DROPPING COURSES................................................................................................................ 17
ATHLETIC EVENTS ................................................................................................................................................ 17
BACTERIAL MENINGITIS ....................................................................................................................................... 17
CANCELLING CLASS .............................................................................................................................................. 18
WHAT IF I NEED TO CANCEL CLASS? .................................................................................................................................. 18
HOW DO I SEND AN E-MAIL TO THE ENTIRE CLASS? .............................................................................................................. 18
CARDINAL CONNECTION PORTAL ........................................................................................................................ 19
HOW DO I ACCESS CARDINAL CONNECTION?....................................................................................................................... 20
HOW DO I INSTALL JAVA? ............................................................................................................................................... 21
CARDINAL ID ........................................................................................................................................................ 21
WHAT IS MY CARDINAL ID? ............................................................................................................................................. 21
TVCC ID CARD ............................................................................................................................................................21
CARDINAL SUCCESS CENTERS (CSC)...................................................................................................................... 22
CHANGING GRADES ............................................................................................................................................. 22
CHEATING/PLAGIARISM POLICY .......................................................................................................................... 22
CLASS ROSTERS .................................................................................................................................................... 23
HOW DO I RETRIEVE CLASS ROSTERS?................................................................................................................................ 23
HOW DO I APPROVE/CERTIFY CLASS ROSTERS? .................................................................................................................... 23
CLASSROOM MAINTENANCE ............................................................................................................................... 24
COMMITTEE PARTICIPATION ............................................................................................................................... 25
COMMUNICATION SERVICES ............................................................................................................................... 25
COMPUTER LABS ................................................................................................................................................. 25
COMPUTER USAGE .............................................................................................................................................. 25
INFORMATION RESOURCE SECURITY .................................................................................................................................25
CONFLICT OF INTEREST ........................................................................................................................................ 27
COPIER SERVICES ................................................................................................................................................. 27
GENERAL ....................................................................................................................................................................27
PAPER ........................................................................................................................................................................27
COPY MACHINE ACCESS CODES ......................................................................................................................................27
DEVELOPMENTAL COURSES AND ATTENDANCE................................................................................................... 28
DISTANCE LEARNING ........................................................................................................................................... 28
DRESS CODE ......................................................................................................................................................... 28
DROP POLICY (FACULTY) ...................................................................................................................................... 29
WHEN IS THE LAST DAY TO DROP? ...................................................................................................................................29
HOW DO I DROP A STUDENT? .......................................................................................................................................... 29
HOW IS A WARNING SENT TO A STUDENT?....................................................................................................................... 30
DROP POLICY (STUDENT) ..................................................................................................................................... 31
HOW DOES A STUDENT DROP A COURSE? ........................................................................................................................... 32
DUAL CREDIT ....................................................................................................................................................... 32
EMAIL THE HELP DESK.......................................................................................................................................... 32
EMERGENCY NOTIFICATION – TVCC ALERT .......................................................................................................... 32
HOW WILL I KNOW THERE IS AN EMERGENCY ON CAMPUS? ................................................................................................... 33
WHAT DO I NEED TO DO IN CASE OF AN ARMED INDIVIDUAL ON CAMPUS? ................................................................................ 33
WHAT DO I DO DURING INCLEMENT WEATHER? .................................................................................................................. 33
WHAT DO I DO IN CASE OF A MEDICAL EMERGENCY? ............................................................................................................ 34
WHAT DO WE DO IN CASE OF AN EVACUATION? .................................................................................................................. 34
FOR OTHER EMERGENCIES WHO DO I CONTACT? ................................................................................................................. 34
EMERGENCY INFORMATION FOR TERRELL CAMPUS ............................................................................................ 34
NON-EMERGENCY PROCEDURES .....................................................................................................................................34
EMERGENCY PROCEDURES .............................................................................................................................................35
GENERAL COMMENTS ...................................................................................................................................................35
EMPLOYEE EMAIL ................................................................................................................................................ 35
EMPLOYMENT OF RELATIVES ............................................................................................................................... 35
EQUIPMENT REPAIR ............................................................................................................................................ 35
FACULTY CONTRACTS .......................................................................................................................................... 36
FACULTY CREDENTIALS ........................................................................................................................................ 36
CREDENTIAL GUIDELINES ...............................................................................................................................................36
FACULTY EVALUATIONS ....................................................................................................................................... 37
WHO COMPLETES THE EVALUATIONS? ..............................................................................................................................38
STUDENT INCENTIVES .................................................................................................................................................... 38
WHEN WILL I KNOW IT IS TIME FOR EVALUATIONS? .............................................................................................................38
CAN I SEE HOW MANY OF MY STUDENTS HAVE COMPLETED THE EVALUATIONS? ........................................................................38
HOW WILL I KNOW THE RESULTS OF MY EVALUATIONS? .......................................................................................................38
TVCC | Faculty Handbook
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WHERE ARE THE FACULTY EVALUATION FORMS LOCATED? ....................................................................................................38
FACULTY MAILBOXES ........................................................................................................................................... 39
FACULTY ORGANIZATIONS ................................................................................................................................... 39
FACULTY TEACING LOAD ...................................................................................................................................... 39
FACULTY OVERLOADS .......................................................................................................................................... 40
FACULTY VITAE .................................................................................................................................................... 40
WHAT IS A VITAE? ......................................................................................................................................................... 40
FAMILY EDUCATION RIGHTS & PRIVACY ACT OF 1974 ......................................................................................... 41
FIELD TRIPS .......................................................................................................................................................... 41
FINAL EXAMS ....................................................................................................................................................... 41
GRADES ............................................................................................................................................................... 42
HOW DO I SUBMIT GRADES? ........................................................................................................................................... 43
GRADE BOOKS ..................................................................................................................................................... 44
GRADUATION ...................................................................................................................................................... 44
HARASSMENT ...................................................................................................................................................... 44
INFORMATION TECHNOLOGY SERVICES (ITS) ....................................................................................................... 45
INSURANCE .......................................................................................................................................................... 45
INTERACTIVE VIDEO CONFERENCE ....................................................................................................................... 46
IT SERVICES HELP DESK ........................................................................................................................................ 46
IT FACULTY AND STAFF RESOURCES ..................................................................................................................... 46
JURY DUTY ........................................................................................................................................................... 46
LEARNING OUTCOMES/LEARNING ENHANCEMENT ANNUAL PLANS (LEAPS) ....................................................... 46
LEARNING RESOURCE CENTER (LRC OR LIBRARY) ................................................................................................. 47
MEDIA SERVICES .................................................................................................................................................. 47
MINOR CHILDREN ................................................................................................................................................ 47
OFFICE HOURS/FACULTY SCHEDULES................................................................................................................... 47
OFFICIAL REPORTING (CENSUS) DAY .................................................................................................................... 48
OFF-CAMPUS TEACHING ASSIGNMENTS .............................................................................................................. 49
ORGANIZATIONAL CHART .................................................................................................................................... 49
OUTSIDE EMPLOYMENT ....................................................................................................................................... 49
OVERLOAD PAYROLL............................................................................................................................................ 49
PARKING .............................................................................................................................................................. 50
HOW DO I GET A PARKING STICKER? ................................................................................................................................. 50
PAYROLL .............................................................................................................................................................. 50
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FACULTY SALARY SCHEDULE (FULL-TIME) ........................................................................................................................... 50
PERSONAL LEAVE ................................................................................................................................................. 51
PROFESSIONAL DEVELOPMENT............................................................................................................................ 51
FUNDING FOR PROFESSIONAL DEVELOPMENT ..................................................................................................................... 51
PROMOTIONAL REQUEST FORM .......................................................................................................................... 51
PURCHASES.......................................................................................................................................................... 52
RETIREMENT SYSTEMS (TRS & ORP)..................................................................................................................... 52
SCANTRONS ......................................................................................................................................................... 52
SCHOLASTIC DISHONESTY .................................................................................................................................... 53
SEMESTER SCHEDULES ......................................................................................................................................... 53
SICK LEAVE ........................................................................................................................................................... 53
SMART MULTIMEDIA CLASSROOMS .................................................................................................................... 54
STUDENT ATTENDANCE POLICY ........................................................................................................................... 54
FALL/SPRING SEMESTER ................................................................................................................................................54
SUMMER SEMESTER .....................................................................................................................................................54
STUDENT CONDUCT ............................................................................................................................................. 55
STUDENTS WITH DISABILITIES AND SPECIAL NEEDS ............................................................................................. 55
SYLLABUS/COURSE GUIDE ................................................................................................................................... 56
WHAT IS A SYLLABUS?.................................................................................................................................................... 56
SYLLABUS TEMPLATES.................................................................................................................................................... 56
HOW DO I UPLOAD A SYLLABUS TO THE TVCC WEBSITE?................................................................................................... 56
WHAT IF I UPLOAD THE WRONG SYLLABI? .......................................................................................................................... 61
HOW DO I VIEW MY SYLLABUS AFTER I HAVE UPLOADED IT? .................................................................................................61
TEXTBOOKS ......................................................................................................................................................... 61
HOW DO I SELECT MY REQUIRED TEXTBOOK/MATERIALS? ..................................................................................................... 61
TRAVEL ................................................................................................................................................................ 66
TUITION GRANTS ................................................................................................................................................. 66
TVWIRELESS ......................................................................................................................................................... 66
APPENDIX A: FACULTY VITAE ............................................................................................................................. 68
APPENDIX B: LECTURE SYLLABUS TEMPLATE....................................................................................................... 69
APPENDIX C: ONLINE/DISTANCE ED SYLLABUS TEMPLATE .................................................................................. 73
APPENDIX D: ORGANIZATIONAL CHART .............................................................................................................. 77
APPENDIX E: DIRECT DEPOSIT ENROLLMENT FORM ............................................................................................ 78
APPENDIX F: TVCC EMPLOYEE CODE OF CONDUCT ............................................................................................. 80
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INTRODUCTION
Trinity Valley Community College (TVCC) publishes this handbook to help prepare you for your
experience as an instructor and to utilize throughout the school year. Since many items within these
guidelines are updated throughout the year, faculty should consult the online version available on the
TVCC website under the vice president of instruction webpage. While this handbook outlines a number
of policies, procedures and guidelines, it is not all inclusive of information specific to TVCC. For more
precise, detailed information, please contact your supervisor or review the TVCC website at
www.tvcc.edu . To the extent that any content of this handbook conflicts with or is inconsistent with
TVCC policies (current or as amended in the future), then College policies will control and govern. All
TVCC Board policies are available online at http://pol.tasb.org/Home/Index/623.
ACCREDITATION
Trinity Valley Community College (TVCC) is accredited by the Southern Association of Colleges and
Schools Commission on Colleges (SACSCOC) to award associate degrees and certificates. Contact
SACSCOC at 1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500,
at http://www.sacscoc.org for questions about the accreditation of TVCC. SACSCOC is to be contacted
only if there is evidence that appears to support the College’s significant non-compliance with a
requirement or standard. All other inquiries about TVCC, such as admission requirements, financial aid,
educational programs, etc., should be directed to the College at 100 Cardinal Drive, Athens, Texas 75751
or by calling 903-675-6200. TVCC received initial accreditation to award associate degrees from
SACSCOC in 1952, and received its last reaffirmation of accreditation in 2007 and has no sanctions or
negative actions.
The Department of Education (DOE) recognizes the Accreditation Commission for Education in Nursing
for TVCC's Associate Degree Nursing Program that received its last reaffirmation of accreditation in 2009
and has no sanctions or negative actions.
Trinity Valley Community College is accredited by the Southern Association of Colleges and Schools
Commission on Colleges (SACSCOC) to award associate degrees and certificates. Contact the
Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500,
at http://www.sacscoc.org for questions about the accreditation of Trinity Valley Community College.
The Commission is to be contacted only if there is evidence that appears to support the College’s
significant non-compliance with a requirement or standard. All other inquiries about Trinity Valley
Community College, such as admission requirements, financial aid, educational programs, etc., should
be directed to the College at 100 Cardinal Drive, Athens, Texas 75751 or by calling 903-675-6200. Trinity
Valley Community College received initial accreditation to award associate degrees from the Southern
Association of Colleges and Schools Commission on Colleges in 1952, received its last reaffirmation of
accreditation in 2007 and has no sanctions or negative actions.
In addition, other agencies that currently accredit specific programs at Trinity Valley Community College
are as follows.
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Program Name
Accreditation Agency
Last Review
Sanctions or Negative Actions
Surgical Technology
Commission on Accreditation of
Allied Health Education Program
2006
No sanctions or negative
actions
Emergency Medical Services
Commission on Accreditation of
Allied Health Education Program
2013
actions
Associate Degree Nursing
Accreditation Commission for
Education in Nursing
2009
actions
HISTORY
Trinity Valley Community College (TVCC) has provided quality education and training for both students
and citizens in its service area since its founding in 1946. TVCC was founded as Henderson County Junior
College by a group of Athens civic leaders headed by J.P. Pickens, Orval Pirtle and public school
administrators in late 1945 and early 1946. Creation of the College was formally approved by voters in
the spring of 1946. The first registration and summer classes were conducted in 1946 in temporary
facilities at Athens High School. Classes for the 1946 fall semester were moved to a dedicated property
provided by the Board of Trustees; this property remains as our main campus in Athens. The school
became a multi-campus institution with the initiation of instructional programs at the Texas Department
of Criminal Justice Coffield, Beto I, Powledge and Michael units beginning in 1969. Additional satellite
campuses were established in Palestine in 1972 and Terrell in 1973. As a result of the continued regional
expansion of the college, the Board of Trustees authorized and approved a name change from
Henderson County Junior College to Trinity Valley Community College in September 1986.
TVCC has a proud heritage of service to our region and continues to support the needs of our
community and student body. In that time, the school has grown from a single campus of 311 students
and 12 faculty members, primarily from Henderson County, to a five-campus college district with over
6,700 students, 145 full-time faculty members and 128 part-time instructors (Fall 2014). Students now
come from across the five-county service area, the state of Texas, the United States and foreign
countries. The Fall 2014 enrollment for the Athens campus was 3,165, the Terrell campus enrolled
2,070, the Palestine campus enrolled 1,164, the Texas Department of Criminal Justice (TDCJ) location
enrolled 372 and the Health Science Center in Kaufman enrolled 468. We also taught 1,444 students in
dual credit settings at the college and on high school campuses throughout the service area. There is
some duplication in the per-campus numbers because many students attend courses on more than one
campus. TVCC is committed to its mission as a learning-centered college that will adapt to better serve
the changing trends in higher education as well as the needs of citizens of Henderson, Kaufman, Rains,
Van Zandt and Anderson counties in East Texas.
MISSION STATEMENT
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Trinity Valley Community College (TVCC) is a learning-centered college that provides quality academic,
workforce, college preparatory, student support and community service programs that prepare and
empower students for success and promote and enhance lifelong learning for all communities served
[TVCC Board Policy AD (LOCAL)].
STATEMENT OF PURPOSE
The TVCC Statement of Purpose is determined in statute identified in the Texas Education Code,
Section 130.003, which states that the charge of each public community college shall be to provide the
following:
•
Technical programs up to two years in length leading to an associate degree or certificates;
•
Vocational programs leading directly to employment in semi-skilled or skilled occupations;
•
Freshman and/or sophomore courses in arts and sciences;
•
Continuing adult education programs for occupational or cultural upgrading;
•
Compensatory education programs designed to fulfill the commitment of an admissions policy
that allows the enrollment of disadvantaged students;
•
A continuing program of counseling and guidance designed to assist students in achieving their
individual educational goals;
•
Workforce development programs designed to meet local and statewide needs;
•
Adult literacy and other basic skills programs for adults; and
•
Other purposes as may be prescribed by the Texas Higher Education Coordinating Board for
post-secondary education in Texas.
VALUES
Trinity Valley Community College adopted “The Valley Way” as our service standards.
Value – We will value our students and understand that without them, we would not be
here.
Accountability – We will hold ourselves and each other accountable.
Lasting Traditions – We will continue to have pride in our institution, while we pursue
excellence for both colleagues and students.
Learning Environment – We will foster a safe and inclusive learning environment in which our
students and staff feel respected by and connected to one another.
Ethical Behavior – We will choose to be ethical in all of our dealings.
You First – We will value individuality and the opinions of others. Every voice has the right to
be heard and every word will be spoken with respect.
STRATEGIC PLANNING GOALS
In 2014, the Strategic Planning Committee began to research and to compile a new five-year strategic
plan. Rather than implement the traditional four-year plan, a five-year plan was drafted to be consistent
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with the unique history and needs of the College, as well as the statewide strategic plan for colleges and
universities known as 60x30TX. The state plan carries through to 2030 while the college plan
ends in 2020. The college plan identifies three overarching goals:
•
Enhance the Student, including Student Engagement, Student Success, Academic Success,
Workforce Success and Learning Resources
•
Enhance the College, including Business Operations, Finance, Facilities, Technology, Human
Resources and Institutional Effectiveness
•
Enhance Communities, including Institutional Advancement, Outreach and Community
Service
For more information, contact Tina Rummel at trummel@tvcc.edu .
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY STATEMENT
All activities of the College are administered without regard to race, color, religion, sex, national origin,
age, disability or veteran’s status. These include, but are not limited to: recruitment, hiring, promoting,
training, lay-offs, terminating, rate of pay and other forms of compensation; the recruitment and
admission of students; the availability of student loans, grants and scholarships; the opportunity to
participate in student activities; the provision of student services; the use of college housing; and the
operation of any programs and activities.
TVCC is an affirmative action/equal opportunity institution, which provides educational and
employment opportunities on the basis of merit and without discrimination or harassment in full
compliance with the Civil Rights Act of 1964, as amended; the Age Discrimination in Employment Act of
1967, as amended; the Rehabilitation Act of 1973 (Section 503, 504); Americans with Disabilities Act, as
amended, Title IX of the Educational Amendments of 1972; the Vietnam Era Veterans Assistance Act of
1974; Article 522lk V.A.C.S.; and Executive Orders 11246 and 11758.
TVCC will take steps to assure that limited English language skills will not be a barrier to admission and
participation in all educational and vocational programs. Questions or issues related to Title IX and
Section 504 compliance activities should be directed to the Affirmative Action Officer in the Human
Resources Department, 100 Cardinal Drive, Athens, Texas 75751 and 903-675-6215.
FACULTY COMMITMENT TO STUDENT LEARNING
Trinity Valley Community College (TVCC) is a learning-centered community college focused on enhancing
student learning. There are two essential questions that all members of the TVCC community are asked
to reflect upon:
•
How does what I am doing contribute to learning?
•
How do we know?
At the heart of these two questions lies a fundamental belief that inquiry into the learning process,
when shared with the broader organization, can lead to the college learning about learning. By placing
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learning at the center of everything we do, we are committed to engaging in this type of reflection. Our
commitment leads to increased institutional knowledge of how our students learn, what types of
learning environments support the greatest learning and what types of additional accommodations are
necessary to enhance learning.
The above questions are predicated upon the following two assumptions:
•
Learner success is at the center of all College endeavors.
Students are responsible for their learning, and quality teaching is expected, recognized and
rewarded. TVCC is dedicated to the highest quality education that develops learners for success
in life and workThe needs of learners, not the preferences of the institution, guide priorities for
academic planning, policies and programs.
•
Assessment of all functions is necessary for improvement and continued renewal.
Systematically gathered information challenges antidotes, questions the status quo and
identifies where change is needed to enhance learning. TVCC is committed to accounting for its
effectiveness through the use of comprehensive and systematic assessment.
Faculty are expected to engage in a variety of learning support activities, including but not limited to:
•
Participating in professional development in order to gain updated knowledge of teaching
field(s), adult learning, use of technology, utilization of pedagogies that support best learning
practices and trends in community colleges;
•
Participating in curriculum development and evaluation of courses and programs, including
general education;
•
Establishing intentionality in learning outcomes by stating learning outcomes on course syllabi,
Learning Enhancement Annual Plans (LEAPs) and through general education outcomes;
•
Facilitating student learning through in-class and out-of-class activities;
•
Developing knowledge, skills and abilities of students, while recognizing the needs of diverse
learners;
•
Holding students to high expectations – academic and behavioral - in the classroom, in
extracurricular activities and in the community;
•
Assessing student learning on a regular basis, using multiple measures and strategies that
address student learning styles and needs;
•
Using the results of assessment to improve teaching and learning;
•
Providing feedback on ways to improve instructional/institutional practice;
•
Participating in College committees and related college governance activities; and
•
contributing to TVCC’s collaborative work environment.
To learn more about TVCC’s learning-centered initiatives, please email the Quality Enhancement Plan
director at kdriskell@tvcc.edu .
FACULTY JOB DUTIES
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The vice president of instruction, as designated by College president, defines the qualifications, duties,
and responsibilities of all positions and shall ensure that job descriptions are current and accessible to
employees and supervisors.
As per Board Policy DDA (LOCAL), Faculty members shall be responsible for the content, quality and
effectiveness of the curriculum. Faculty members shall be under the direct supervision of the
appropriate division chairpersons or campus deans. The duties of the faculty shall be to:
1. Teach assigned classes according to approved course syllabi and minimum competencies;
2. Arrive on time for classes or notify the division chairperson or dean as early as possible of an
inability to meet a class;
3. Schedule, post and keep office hours as required by College District policy;
4. Keep class record books, keys, lesson assignments and other necessary materials or equipment
available for substitute instructors;
5. Assist with counseling and registration of students;
6. Submit all required student grade reports to the registrar’s office on schedule;
7. Maintain accurate attendance records for all classes;
8. Attend all faculty meetings, commencements and other special meetings called by the division
chairperson, deans, the vice president for instruction or the College president;
9. Inform the administration regarding all matters affecting the welfare of students, faculty and the
institution;
10. Serve as members of committees;
11. Recommend the purchase of library books and instructional materials; and
12. Perform other duties as assigned by the division chairperson, deans, vice president for instruction or
College president.
TVCC EMPLOYEE CODE OF CONDUCT
Outlined in TVCC Board Policy DH (LOCAL), the following code of conduct shall apply to all faculty, staff,
employees and volunteers while they are on the premises of the College District or when they are away
representing the College District or attending a College District function.
An employee shall not:
1. Solicit, accept or agree to accept any benefit, gift, favor or service that might reasonably tend to
influence the employee in the discharge of official duties, or that the employee knows or should
know is being offered with the intent to influence official conduct.
2. Intentionally or knowingly solicit, accept or agree to accept any benefit for having exercised the
employee’s official powers, or performed official duties in favor of another.
3. Disclose confidential information, information that is excluded from public disclosure under the
Texas Public Information Act (PIA) or the Family Educational Rights and Privacy Act (FERPA) or
disclose information that has been ordered sealed by a court and was acquired by reason of the
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4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
employee’s official position. Additionally, the employee shall not accept other employment,
including self-employment, or engage in a business, charity, nonprofit organization or professional
activity that he or she might reasonably expect would require or induce the employee to disclose
confidential information, information that is excluded from public disclosure under the Texas PIA,
FERPA or information that has been ordered sealed by a court that was acquired by reason of the
employee’s official position.
Accept employment, including self-employment or compensation, or engage in a business, charity,
nonprofit organization or professional activity that could reasonably be expected to impair the
employee’s independence of judgment in the performance of official duties.
Make personal investments or have a personal or financial interest that could reasonably be
expected to create a substantial conflict between the employee’s private interest and the public
interest.
Utilize College District time, property, facilities or equipment for any purpose other than official
College District business, unless such use is reasonable and incidental and does not result in any
direct cost to the College District, interfere with official duties or interfere with College District
functions.
Utilize the employee’s official position or College District-issued items, such as a badge, to obtain
financial gain or privileges or to avoid consequences of illegal acts.
Knowingly make misleading statements, either oral or written, or provide false information in the
course of official College District business.
Knowingly make false and damaging statements about the College District, its students or
employees, regardless of the means and environment in which the statements are made.
Deliberately refuse to follow a job-related directive or assignment that is legal and does not violate
safety rules or regulations.
Engage in any political activity while on College District time or utilize College District resources for
any political activity.
Use the employee’s own public office for private gain.
Misappropriate or use without authorization any College District property, equipment, supplies,
tools, monies or credit cards.
Be insubordinate to the employee’s supervisor in relationship to his or her job function or job
responsibility.
Engage in any conduct, whether on or off the job, that adversely affects the College District, subjects
the College District to negative publicity or criticism or that affects the employee's ability to appear
at work or perform his or her work.
An employee shall:
1. Perform the employee’s official duties in a lawful, professional and ethical manner benefiting the
College District.
2. Report any conduct or activity that the employee believes to be in violation of this ethics policy to
the College District’s human resources department or legal counsel.
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3. Endeavor to avoid any actions that would create the appearance that the employee is violating the
law or the ethical standards of the College District.
4. Maintain a positive and professional work atmosphere by acting and communicating in a manner
where the employee gets along with guests, students, faculty and staff while on campus or at any
time the employee is representing the College District.
5. Follow and comply with all College District policies, regulations or rules.
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DIRECTORY OF CORRESPONDENCE
TVCC – Athens
100 Cardinal Drive
Athens, Texas 75751
903-677-TVCC
TVCC – Terrell
I-20 at Wilson Road
Terrell, Texas 75162
972-563-9573
TVCC – Palestine
Hwy. 19 North at 287
P.O. Box 2530
Palestine, Texas 75802
903-729-0256
TVCC – Health Science Center
800 Ed Hall Drive
Kaufman, Texas 75142
972-932-4309
TVCC – TDCJ Instructional Programs
2199 Spur 324
PO Box 75
Tennessee Colony, TX 75861
903-928-3288
Fax: 903-928-2625
Direct requests relating to the following areas to the appropriate office listed below:
INSTRUCTION .............................................................................................. Vice President of Instruction
Dr. Jerry King
903-675-6210
jking@tvcc.edu
ACADEMIC EDUCATION………………………………………………………………………….. Associate Vice President of
Academic Affairs
Dr. Wendy Mays
903-675-6238
wmays@tvcc.edu
WORKFORCE EDUCATION ........................................................................... Associate Vice President of
Workforce Education
Mr. David McAnally
903-675-6232
dmcanally@tvcc.edu
HEALTH SCIENCE CENTER………………………………………………………………………...Provost, Health Occupations
Dr. Helen Reid
903-932-4309
hreid@tvcc.edu
TVCC – PALESTINE……………………………………………………………………………………Provost, Palestine Campus
Dr. Jeff Watson
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903-723-7023
jwatson@tvcc.edu
TVCC – TERRELL……………………………………………………………………………………….Provost, Terrell Campus
Dr. Algia Allen
903-563-9573
aallen@tvcc.edu
TVCC – TDCJ PROGRAMS………………………………………………………………………….Associate Vice President of
Correctional Education
Dr. Sam Hurley
903-928-3289
shurley@tvcc.edu
TVCC – DUAL CREDIT……………………………………………………………………………….Director, Dual Credit
Ms. Kelley Townsend
903-675-6338
ktownsend@tvcc.edu
COMMUNITY SERVICES/CONTINUING EDUCATION ................................... Dean, Continuing & Workforce
.................................................................................................................... Education
Ms. Gayla Roberts
903-675-6212
groberts@tvcc.edu
ADULT EDUCATION / GED CLASSES ............................................................ Director, Adult Education
Ms. Chris Hicks
903-675-6389
chicks@tvcc.edu
DISTANCE LEARNING................................................................................... Director, Distance Learning
Ms. Renda Garner
903-675-6259
renda.garner@tvcc.edu
INSTITUTIONAL PLANNING, EFFECTIVENESS & ACCREDITATION .............. Director, Institutional
Planning, Effectiveness &
Accreditation
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Ms. Tina Rummel
903-675-6282
accreditation@tvcc.edu
QUALITY ENHANCEMENT PLAN ................................................................. Director, Quality
Enhancement Plan
Dr. Kelly Driskell
903-675-6315
kdriskell@tvcc.edu
INSTITUTIONAL RESEARCH.......................................................................... Coordinator, Institutional
Research
Ms. Chris Daley
903-675-6376
research@tvcc.edu
ADMISSIONS, TRANSCRIPT AND ACADEMIC RECORDS .............................. Dean of Enrollment
Management/Registrar
Dr. Colette Hilliard
903-675-6217
chilliard@tvcc.edu
SCHOOL RELATIONS .................................................................................... Director, School Relations
Ms. Audrey Hawkins
903-675-6357
ahawkins@tvcc.edu
HOUSING/INTERNATIONAL STUDENTS ....................................................... Vice President of Student
Services
Dr. Jay Kinzer
903-675-6213
jkinzer@tvcc.edu
STUDENT PATHWAYS AND SUCCESS .......................................................... Director, Student Pathways &
.................................................................................................................... Success
.................................................................................................................... Ms. Shelia Jones
903-675-6350
sjones@tvcc.edu
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Revised July, 2015
TESTING ....................................................................................................... Director, Testing
Ms. Gail St. Clair
903-675-6386
gstclair@tvcc.edu
VETERANS AFFAIRS ..................................................................................... Veterans Affairs Officer
903-675-6228
Ms. Jessica Jenkins
jjenkins@tvcc.edu
HUMAN RESOURCES / AFFIRMATIVE ACTION / TITLE IX ............................ Director, Human Resources,
Affirmative Action Officer, Title IX Coordinator
903-675-6315
Ms. Jennifer Robertson
jrobertson@tvcc.edu
DISABILITIES SERVICES ............................................................................... Coordinator, Disability/LPC
.................................................................................................................... Counselor
.................................................................................................................... Ms. Melinda Berry
903-675-6310
mberry@tvcc.edu
TVCC FOUNDATION, DEVELOPMENT AND ALUMNI RELATIONS……………….Vice President of Resource
Management/College Relations
Ms. Mary Nicholson
903-675-6620
mnicholson@tvcc.edu
ACADEMIC ADVISING
Individual, academic, vocational and personal counseling/coaching is available to all students.
Instructors are encouraged to refer to the TVCC catalog for information to some instructional or student
questions; however, students are urged to make an appointment with the advisement center prior to
registering each semester to receive comprehensive academic advising. Instructors should be available
during posted office hours for consultations regarding their assigned courses. If students are
experiencing difficulties, the instructor is encouraged to reach out to the student and attempt to identify
the source of their problems. If personal problems are discovered, outside of the purview of the
instructional setting or instructor’s expertise, the instructor should refer student(s) to the advising
office. The instructor is also encouraged to make a referral to the Behavioral Intervention Team (BIT) in
which an evaluation will be conducted by the team and appropriate referrals will be made. In the event
of imminent danger to the student or others, instructors are expected to make a referral in a timely
manner to the Behavioral Intervention Team.
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Revised July, 2015
ACADEMIC FREEDOM AND RESPONSIBILITIES
Instructors are accorded certain academic freedom within their specific discipline; however, academic
freedom must exist within certain guidelines:
•
Material introduced must have a clear and significant relationship to the specified curriculum.
•
The class must not be used to promote personal agendas.
(i.e. promoting a product and /or service, or a political or social idea)
•
Profanity is considered inappropriate and will not be tolerated.
The concept of academic freedom must be accompanied by an equally demanding concept of
responsibility shared by the Board, administrators and faculty members [TVCC Board Policy DGC
(LOCAL)].
ADDING AND/OR DROPPING COURSES
Students may receive permission from the Advisement Office to change from one class to another only
during the time designated in the college calendar. After classes begin, schedule change procedures
must be initiated in the Advisement Office. Appropriate signatures must be secured and the Schedule
Change form must be returned to the Registrar’s Office before the change is official. No course may be
changed or added after the date designated by the college calendar [TVCC Board Policy ECC (LEGAL)].
ATHLETIC EVENTS
All full-time employees will be provided two tickets to all regular-season home games. Contact the
Athletic Office at 903-675-6359 or visit the TVCC athletic webpage for information on obtaining tickets
[TVCC Board Policy DEB (REGULATION)].
BACTERIAL MENINGITIS
Effective January 1, 2014 , Texas state law was revised to read that college students under 22 years of
age provide proof of receiving an initial bacterial meningitis vaccination dose or booster within the last
five years. Students are not required to submit evidence of receiving the vaccination against bacterial
meningitis if the student meets any of the following criteria:
•
the student is enrolled only in online or other distance education courses; or
•
the student is enrolled in a continuing education course or program that is less than 360 contact
hours or continuing education corporate training; or
•
the student is enrolled in a dual credit course which is taught at a public or private K-12 facility
not located on a higher education institution campus; or
•
the student is incarcerated in a Texas prison
However, students seeking to enroll in a course taught on a TVCC campus or an online course with
proctored exams must provide proof of vaccination prior to registration. Exemptions from the vaccine
are available in cases in which a physician has determined that receiving the vaccination is not in the
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Revised July, 2015
best interest of the student or through completion of the conscientious objection (including religious
belief) process through the Texas Department of State Health Services. Visit the TVCC Cardinal
Connection important news page for more information [TVCC Board Policy FFAA (LEGAL)].
CANCELLING CLASS
WHAT IF I NEED TO CANCEL CLASS?
If you know ahead of time that you will be unable to meet class, let your students know as early as
possible. Additionally, send out an e-mail to the entire class through the Cardinal Connection portal. If
an unforeseen emergency arises that doesn’t allow adequate notice to your students, contact your
immediate supervisor AND the office administrative assistant by telephone AND email. During your
contact, provide the dates/times of the class(es) that will be missed, the location of the class(es), the
assignment details to provide to the student and the expected date of return. Upon your return, an
absence from duty form will need to be submitted to your immediate supervisor.
HOW DO I SEND AN E-MAIL TO THE ENTIRE CLASS?
•
Access Faculty and Staff portal of Cardinal Connection
•
Enter (TVIN or SS#, last 5 digits of SS#, month and year of birth)
•
Select “Work With My Classes (Current and Upcoming Semesters)”
•
Select the course that you want to work with and it will be highlighted.
•
Select “Email Class” button
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Revised July, 2015
•
•
•
Type the message you want to send out to your class
Select “Send”
Select “Exit”
CARDINAL CONNECTION PORTAL
The Cardinal Connection portal is the student information system used by TVCC.
The student portal (shown below) is a system that provides all TVCC students, regardless of their
campus affiliation or instructional mode of delivery, access to a variety of applications that support and
enhance their learning opportunities with TVCC. With their Cardinal Connection access, students are
able to register for classes, pay for tuition and fees, withdraw from classes, review their degree plans,
access their financial aid awards, apply for parking permits, access their final semester grades, retrieve
and print an unofficial TVCC transcript, apply for graduation, evaluate their instructors and retrieve their
IRS W-2 information.
The Cardinal Connection faculty/staff portal (shown below) is a system that provides all TVCC faculty,
regardless of their campus affiliation or instructional mode of delivery, access to class functions and
personnel functions.
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Revised July, 2015
Within the class function, faculty have access to applications that support their instructional duties with
TVCC for past, current and upcoming semesters. Some of these functions include displaying the class
roster, submitting semester grades, certifying/approving class rosters, globally emailing students
enrolled in a class, warning/dropping enrolled students, and displaying/selecting required textbooks and
materials. Availability of these functions varies with regards to the timing of the semester with ACOM
notices serving as a reminder to faculty to complete the pending tasks.
HOW DO I ACCESS CARDINAL CONNECTION?
•
•
Access the TVCC web page at www.tvcc.edu
Select the Cardinal Connection icon located at the top right corner of the home page
•
•
Select the“Faculty & Staff” portal
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Revised July, 2015
NOTE: In order to have full access to the functions within the TVCC Cardinal Connection Portal, the
latest version of Java is required. If you do not have Java on your computer, you will need to install it.
HOW DO I INSTALL JAVA?
While accessing the Cardinal Connection Portal, accept the prompt to download Java. Look for the
yellow bar under the tool bars and right click on it and allow the pages to run.
•
Select “Agree & Start Free Download”
•
Select “Run” (a screen will verify Java setup)
•
Once it has been downloaded, select “Run” when prompted with “Do You Want to Run This
Software?”
•
Select “Install”
•
Select “Close”
•
Select “Verify Java Version”
For additional information related to Cardinal Connection, contact IT Administrative Computer Services
at helpdesk@tvcc.edu.
CARDINAL ID
WHAT IS MY CARDINAL ID?
Your Cardinal ID is the part of your e-mail address before the @tvcc.edu. The Cardinal ID is required to
gain access to much of the technology provided by TVCC. The Cardinal ID password is also required for
employees to log in to their TVCC accounts. The initial password assigned to all employees follows the
combination of first initial, last 4 digits of SSN, last initial (capitalized) and birth year Ex: John Doe’s (SSN
123-45-6789 and year of birth 1970) Cardinal ID password is J6789D1970. Once logged into a computer
on the TVCC network (with Cardinal ID and Cardinal ID password), employees may change their default
assigned password.
TVCC ID CARD
The TVCC ID Card provides employees free access to all sporting and most performance events at TVCC.
This card will also have your Trinity Valley identification number (TVIN) on it. Faculty teaching at TDCJ
must present a TVCC ID card to enter the correctional facility.
Employees can acquire their ID Cards from the Athens campus police department, located on the first
floor of the Student Union Building. Employees working at the Terrell, Palestine, Kaufman and TDCJ
campus can acquire their ID cards at the following locations:
Terrell Campus
LRC building
Palestine Campus
Library
Kaufman HSC Campus
Terrell Campus LRC
TDCJ Campus
Athens Campus
(Student Union
Building)
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Revised July, 2015
CARDINAL SUCCESS CENTERS (CSC)
Cardinal Success Centers (CSC) are located on the Athens, Palestine and Terrell campuses. The CSC
provides tutoring by faculty, staff and peer students. Professional tutors, consisting of TVCC faculty,
donate time weekly to assist students. An extensive tutoring assistance program is offered without
charge to all credit students. Qualified tutors conduct individual and group tutoring sessions in English,
Math, History, Government, Science, General Business, Spanish, Economics and Accounting. Drop-in
tutoring sessions are available throughout the day and more intense one-on-one sessions are scheduled
for students needing individualized assistance. Two full-time coordinators, two full-time specialists and
student workers staff the CSC on the Athens campus.
The center is located in the Baugh Technology Center on the third floor in rooms 319 and 320 and is
open during all semesters at TVCC including summer. The CSC provides 50+ computers for academic and
personal use, a quiet place for study groups to meet and other resources such as textbooks, calculators,
headphones, access to computer-assisted learning and an assortment of software. A valid student ID
card is required for entry.
The tutor coordinator on the Palestine Campus is located in the Anderson building in Room A126 inside
the Learning Resource Center. This is a quiet location that offers six computers for students to use as
needed, as well as plenty of room for homework and studying. Faculty and students offer free
professional tutoring and homework help at different times during these hours of operation. In addition
to tutoring and homework help, students use the services for personal reasons such as checking email
and studying. If a student makes a request, the CSC has headphones available for their use.
On the Terrell campus, students have the same student support services available to them as they do on
the other campuses. Professional tutoring is available by professional faculty members based on a
student’s needs. Peer tutoring is also available, depending on individual situations. The advising office
will make every effort to accommodate student’s needs.
CHANGING GRADES
Only the instructor of record has the authority to initiate a change to a student’s final grade after it has
been posted to their transcript. If a grade change is needed, the instructor should complete a Grade
Change Form and submit it to her/his immediate supervisor. Changes should be made as soon as
possible and no grade changes may be made after one year, unless special approval is granted by the
vice president of instruction. Grade Change Forms are located on the VP Instruction webpage or in the
instructional administrative offices.
CHEATING/PLAGIARISM POLICY
Scholastic dishonesty includes, but is not limited to, cheating on a test, plagiarism and collusion.
“Cheating on a test” includes:
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Revised July, 2015
•
•
•
Copying from another student’s test paper;
Using test materials not authorized by the person administering the test;
Collaborating with or seeking aid from another student during a test without permission from
the test administrator;
•
Knowingly using, buying, selling, stealing or soliciting, in whole or in part, the contents of an unadministered test;
•
Unauthorized transporting or removal, in whole or in part, of the contents of the unadministered test;
•
Substituting for another student or permitting another student to substitute for oneself, to take
a test; and
•
Bringing another person to obtain an un-administered test or information about an unadministered test.
“Plagiarism” is defined as the appropriating, buying, receiving as a gift or obtaining by any means
another’s work and the unacknowledged submission or incorporation of it in one’s own written work.
“Collusion” is defined as the unauthorized collaboration with another person in preparing written work
for fulfillment of course requirements [TVCC Board Policy FLB (LOCAL)].
Instructors define their own classroom policy regarding cheating/plagiarism and the appropriate
punishment. Punishment might include receiving a failing grade on the assignment or receiving a failing
grade in the course. The course syllabus should clearly delineate the instructor’s position for
identifying plagiarism and cheating and their SPECIFIC consequences.
CLASS ROSTERS
HOW DO I RETRIEVE CLASS ROSTERS?
During the registration period, the semester and following the semester, class rosters are available
within the Cardinal Connection Faculty & Staff Portal. Because only the students who appear on the
certified and final class roster (available after census date) are eligible to receive a grade in the course,
faculty are expected to regularly reconcile the official roster with the students who are attending the
class and the students who have withdrawn.
HOW DO I APPROVE/CERTIFY CLASS ROSTERS?
Instructors receive an e-mail notification from ACOM after the census date (12th class day) directing
them to certify/approve their class rosters within a designated time frame. When approving class
rosters, instructors are expected to note students who have never attended their class and those who
have attended but are not listed on their roll.
•
Access the Faculty & Staff Cardinal Connection Portal
•
Select “Work With My Classes”
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Revised July, 2015
•
Select the course to approve. It will become highlighted when selected.
•
After the course is highlighted, select Approve Roster
•
Carefully compare the list of student names displayed on the roster with the students who are
attending (or logging in) class.
When approving the class rosters, instructors are expected to flag “indicated by adding an ‘X’ in
the field to the left of the student’s name” any student who has not attended the face to face
course or logged in to their online course.
When approving the class rosters, instructors are expected to add the name of any student who
is attending (or logging in) class but is not on the Cardinal Connection roster. For assistance with
adding a student’s name, contact your immediate supervisor.
After all changes to the roster have been made and verified, select “Continue.”
The “Official Class Roster Has Been Approved” message will be displayed.
Select “Continue.”
•
•
•
•
•
CLASSROOM MAINTENANCE
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Revised July, 2015
Smoking or the use of any tobacco products is not allowed at any location on any TVCC campus. Ecigarettes are not prohibited on TVCC campuses, however should their use during class be deemed a
distraction, the instructor has authority to suspend use until the conclusion of the class. Food and drinks
are not allowed in classrooms. Instructors are expected to take an active role in monitoring student use
of furniture, equipment and materials in the classrooms and buildings [TVCC Board Policy FLB (LOCAL)].
COMMITTEE PARTICIPATION
All full-time faculty members are expected to actively perform their responsibilities as committee
members and club sponsors. Faculty members are given an opportunity to select committees on which
they prefer to serve; however, the vice presidents and president will make final decisions on committee
assignments [TVCC Board Policy DLA (LOCAL)]. All faculty will serve on at least one committee.
COMMUNICATION SERVICES
Communication services within the IT Services department consists of Service Catalog,
Telecommunications Request Form, Cisco Phone Interactive Tutorial, Cisco Phone Guide and
information related to scheduling a WebEx meeting. For more information, visit the webpage at
www.tvcc.edu/itservices .
COMPUTER LABS
Computer labs are available on. The “Computer Usage” section (below) outlines appropriate usage.
Priorities for gaining access to the computers in the labs are as follows:
• Instructors teaching computer related classes
• Students completing assignments for computer related classes
• Students completing non-computer class assignments
• Faculty and staff for research and job-related functions
• Students for leisure learning
• Students, faculty and staff for appropriate entertainment
COMPUTER USAGE
The College reserves the rights to extend, restrict and refuse access to College computer resources.
Unauthorized use, misuse or abuse of information technology resources by any user will result in
appropriate disciplinary action. Carefully read TVCC Board Policy CR (LOCAL) for the latest IT Technology
Use Policy. Students and employees violating this policy will be subject to the outlined disciplinary action
within the policy.
INFORMATION RESOURCE SECURITY
In an effort to protect information resources of Texas state agencies and Texas institutions of higher
education the State of Texas has implemented Texas Administrative Code Title 1, Part 10, Chapter 202
(TAC 202 for short). TAC 202 provides a foundation for information resources security program.
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Revised July, 2015
Because of the requirements of TAC 202, IT Services will be making several changes in the area of
Information Resource Security. Some of these changes are internal and you will not be aware of them.
Others will be very obvious and may change the way you have operated in the past. A few of the
changes are outlined below:
1.
Account Management
Each user is given a unique identifier (Cardinal ID, iSeries Account, etc.) to access Information
Resources of the College. You should never share or give your assigned login or password to
anyone including, but not limited to supervisors, coworkers, family members, student workers
and/or students. All accounts shall be for use by a single individual – the person for whom the
account was approved. Please remember that you are responsible for anything that is done
while logged in with your Cardinal ID.
2.
Logon System Usage Agreement
Before employees logon to any TVCC Information Resource you will have to agree to the TVCC
System Usage Agreement shown below. The agreement will be presented on the logon screen
of college owned devices.
****** TVCC – System Usage Agreement ******
This computer system is the property of Trinity Valley Community College (TVCC). This computer
system, including all related equipment, networks and network devices (including internet
access) are provided only for authorized employees and students of TVCC in support of TVCC's
programs.
Users have no personal privacy rights in any materials they place, view, access or transmit on
this system. TVCC complies with state and federal law regarding certain legally protected
confidential information, but makes no representation that any uses of this system will be
private or confidential.
Any or all use of this system and all files or information stored on this system (including e-mails)
may be intercepted, monitored, recorded, copied, inspected and audited for all lawful purposes,
including to ensure their use is authorized, for management of the system, to facilitate
protection against unauthorized access, to verify security procedures, during the course of an
investigation or to enforce the college's policies.
Use of this system should complement TVCC's purpose and mission. TVCC information systems
are not to be used for commercial purposes.
Unauthorized or improper use of this system may result in administrative disciplinary action,
civil charges/criminal penalties and/or prosecution by law. Evidence of unauthorized use
collected during monitoring may be used for administrative disciplinary, criminal or other
adverse action.
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Revised July, 2015
By continuing to use this system you indicate your awareness of and consent to these terms and
conditions of use and agree to observe and obey all college policies including, but not limited to,
CR (LOCAL) and all Information Technology Standard Administrative Procedures (ITSAP) as
outlined on the TVCC Information Technology website.
3.
Installation of Software
Because of the threat of viruses and malware, users will no longer be allowed to install software
on their college computers or devices. All software will have to be approved and installed by
Information Technology Services.
4.
Automatic screen lock after a pre-determined time
All computers will be set to lock the screen after 20 minutes of inactivity. Once the screen is
locked you will be required to reenter your password to access your computer.
CONFLICT OF INTEREST
It is important that all College employees maintain a professional attitude toward their assigned
responsibility and act in the best interest of the College. Personal, financial and business interests should
never conflict with a faculty member’s ability to properly discharge his/her duties. Any personal or
business situation that could compromise the best interest of the College should be discussed with the
immediate supervisor. For additional information, see TVCC Board Policy DBD via the TVCC website.
COPIER SERVICES
GENERAL
Administrative Services manages the college’s long-term contract with Xerox through which all TVCC
copy machines are leased. For assistance in acquiring, moving or releasing a Xerox machine, contact
Administrative Services at x6214. For all copier service information, please refer to the TVCC Business
Services webpage. For service and supplies other than paper, contact the following:
• Athens Campus and Tennessee Colony Office: lsewalt@tvcc.edu ( x6214)
• Palestine Campus and Palestine Workforce Education Center: gmcinnis@tvcc.edu (x7022)
• Terrell Campus: ktaldo@tvcc.edu (x4901)
• Kaufman Health Science Center: sgoldman@tvcc.edu (x5725)
PAPER
•
•
•
•
Athens Campus and Tennessee Colony Office: transportation@tvcc.edu
Palestine Campus and Palestine Workforce Education Center: gmcinnis@tvcc.edu (x7022)
Terrell Campus: ktaldo@tvcc.edu (x4901)
Kaufman Health Science Center: sgoldman@tvcc.edu (x5725)
COPY MACHINE ACCESS CODES
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Revised July, 2015
Copy machine access codes are tied to departmental accounting codes and are used to bill the college’s
copier and copier paper costs to the user’s department or instructional program based on usage. The
charge is currently $.06 per copy; no charge for scan-to-email or outgoing faxes. To request or change a
copy code, email lsewalt@tvcc.edu , CC your supervisor and provide the departmental accounting code
to charge.
DEVELOPMENTAL COURSES AND ATTENDANCE
The developmental studies program is intended to assist students in acquiring the essential skills needed
to succeed in college. All students are expected to do their utmost to complete the courses in the
shortest possible time. Recognizing, however, that individuals learn at different rates, the program
provides a flexible grading scheme. Grades of A, B and C indicate that the student is satisfactorily
meeting the specified performance criteria for the course. A grade of D cannot be given in
developmental courses. An IP (in progress) is a non-punitive grade; however, students receiving an IP
must re-enroll in the course. The grade of F will be given to students who are not attending class
regularly (with absences of 6 or greater during the semesters) or who are not completing the required
coursework.
If a student does not receive the minimum required scores on an approved TSI test, the student will be
required to enroll and attend prescribed developmental courses and remain in those courses until
passing test scores are submitted or the developmental sequence is successfully completed.
Students enrolled in developmental classes will NOT be allowed to withdraw from ANY developmental
courses. Furthermore, instructors can NOT withdraw their students from the developmental course.
ALL developmental students will earn a grade of A, B, C, IP or F and are NOT eligible to receive a “W” in
any developmental class. If a student accumulates excessive absences in any developmental class, that
student may receive an “F” in the class.
DISTANCE LEARNING
Faculty teaching distance learning courses at Trinity Valley Community College should reference the
Distance Learning webpage at http://www.tvcc.edu/Distance-Learning where various instructor
resources exist. The distance learning faculty handbook is located under the Instructor Resources area of
the distance learning webpage and can be accessed using the following password: ONLINEFACULTY.
[TVCC Board Policy EBA (LOCAL)]
All faculty will be required to attend the TVCC distance learning training prior to being scheduled to
teach a distance learning class.
DRESS CODE
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Revised July, 2015
The need for college personnel to project a professional image at all times is ever present. Therefore,
when determining what constitutes as appropriate attire, employees should use good judgement and
common sense and err on the side of caution. On weekdays, faculty and staff members should conform
to the general rules of business casual attire. Though jeans are not generally acceptable, nice jeans
(those that are hemmed and without holes) may be worn on Fridays. Shorts should only be worn in
appropriate settings with prior approval from immediate supervisor. Those needing assistance in
interpreting the appropriateness of certain attire should consult with their immediate supervisor or the
director of human resources.
The TVCC bookstore stocks and sells a wide assortment of college-themed clothing. TVCC does not
provide these items for employees. However, staff members and faculty members who wish to wear
TVCC-related clothing can purchase those items. Regular priced apparel items are sold to TVCC
employees at a 20% discount. Generally, TVCC-themed items are acceptable attire.
DROP POLICY (FACULTY)
The course syllabus should clearly delineate the instructor’s position for dropping students with
regards to attendance and/or limited participation. The decision to initiate a student drop based on
non-attendance or limited participation is that of the instructor and must be clearly and consistently
represented in course syllabi posted online and distributed in class. [TVCC Board Policy ECC (LOCAL)].
WHEN IS THE LAST DAY TO DROP?
Drop (withdrawal) deadline dates are published in the calendar each year and in the TVCC catalog
published on the TVCC webpage. After the drop deadline has passed, all students remaining in the class
will have to receive a grade.
HOW DO I DROP A STUDENT?
•
•
•
Select the course to in which the student is enrolled. It will become highlighted when selected.
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Revised July, 2015
•
After the course is highlighted, select Warn/Drop
•
Select the name of the student that is to be dropped by inserting an “X” in the box to the left of
their name
Enter a “3” in that box to drop student (do this for each student that you are going to drop)
Select “Continue”
Select “Exit”
•
•
•
The student will automatically receive an e-mail message at their TVCC e-mail address notifying them
that they have been dropped from the class. You will receive a copy of the same e-mail for your records.
If the course has a lab, use the same process to drop them from the lab section. It is the instructor’s
responsibility to assure that the student is not allowed to attend or participate in your face-to-face or
online class after they have been dropped.
If the attendance policy outlined within the syllabus states that students will be dropped after a
designated number of absences, sending a warning to the student before they are dropped is strongly
recommended.
HOW IS A WARNING SENT TO A STUDENT?
•
•
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Revised July, 2015
•
Select the course to in which the student is enrolled. It will become highlighted when selected.
•
After the course is highlighted, select Warn/Drop
•
Select the reason for warning/dropping the student (Academic Dishonesty, Attendance, Below
Program/Course Requirements or Participation)
Select the name of the student that will receive the warning by inserting an “X” in the box to the
left of their name
Enter a “1” in that box to Warn Student (a “W” will show up on the right side after their TVIN#).
You will need to do this for each student that you are going to warn.
Select “Exit”
•
•
•
•
The student will automatically receive an e-mail message via their TVCC e-mail address notifying them
that they may be dropped from the class unless they contact you. You will receive a copy of the same email for your records. If the course has a lab, you will need to send them a warning for the lab as well.
DROP POLICY (STUDENT)
In 2007, a Texas Higher Education Coordinating Board (THECB) rule was established to comply with a law
regarding the number of withdrawals (“W’s”) that a student may have during their academic career
(THECB Rules: Chapter 4, Subchapter A, 4.10). The law states that any student whose first semester in
college is fall 2007 or later may not have more than six unexcused withdrawals (W’s) during their
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Revised July, 2015
academic career. This rule applies to a student’s academic record from all higher education institutions
attended. If a student has six unexcused withdrawals, they will no longer be allowed to withdraw from a
course without receiving a grade in the course (which will likely be an “F”). To determine if a withdrawal
is excused, a student must initiate a withdrawal request through the advisement office or, in special
circumstances, through the faculty member. It is the student’s responsibility to officially withdraw from
a course and to verify that the withdrawal has been posted to their transcript Faculty will not be
involved in verifying the eligibility of a student’s ability to withdraw, but are encouraged to direct
students to the advisement center. [TVCC Board Policy ECC (LOCAL)].
HOW DOES A STUDENT DROP A COURSE?
If the instructor’s policy is to require students to drop themselves from courses, (and instructors have
communicated that they will NOT drop students with the specific policy clearly outlined in their syllabus)
inform students of the drop date deadline. Instruct them to go to the Advising Office and talk to an
advisor; this cannot be done over the phone. They can go to any advisor on any of our campuses to do
this. Students may also drop a class online by visiting the Cardinal Connection student web portal and
logging in to the Student account. Once logged in, students may select “Drop a Class” from the available
menu choices and follow the detailed instructions listed.
DUAL CREDIT
Faculty teaching dual credit courses as Trinity Valley Community College should reference the dual
dredit webpage at www.tvcc.edu/dual-credit where various instructor resources exist. The dual credit
faculty are strongly encouraged to access the Frequently Asked Questions and TVCC Manual for
Administration and Embedded Faculty resources located on the TVCC dual credit webpage. [TVCC Board
Policy EFA (LEGAL)] .
EMAIL THE HELP DESK
Employees can send an e-mail any time from any place to helpdesk@tvcc.edu . During business hours,
the Help Desk staff constantly monitors the Help Desk e-mail account and will quickly reply with a
response to the request. If an employee is reporting a technical problem with a TVCC-owned machine
that cannot be resolved via e-mail, the Help Desk staff will log a trouble ticket and a service technician
will contact the employee to make arrangements to resolve the problem. E-mails sent after business
hours will be addressed the next business day.
EMERGENCY NOTIFICATION – TVCC ALERT
TVCC ALERT is a mass notification system that can alert students, faculty and staff with text messages on
their cell phones. With more than 90% of college students, faculty and staff having cell phones, this
method of communication can increase safety on all TVCC campuses. Time-sensitive messages can now
go out to parents, students, faculty and staff wherever they are. In addition to cell phones, TVCC ALERT
enables TVCC to send important campus information to all registered users via: web page, RSS, PDA,
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email or Text Pager. Employees are STRONGLY ENCOURAGED to register with the TVCC ALERT on the
TVCC IT webpage. Furthermore, faculty are asked to encourage their students to register with the TVCC
ALERT.
Authorized TVCC officials will immediately notify the campus community upon the confirmation of a
significant emergency or dangerous situation occurring on the campus involving an immediate threat to
the health and safety of students, faculty and staff, unless issuing a notification will compromise efforts
to contain the emergency.
Upon receiving the report of an emergency, the responding officer will determine the appropriate level
of response required and will communicate with appropriate personnel at the scene. Emergency
messages will include information detailing what has occurred and directions to the community
regarding what to do next. The TVCC ALERT system will be activated to provide an emergency
notification to registered users through email and text message. The emergency notification process
does not replace the timely warning requirement. Instead, the emergency notification addresses a much
wider range of threats such as gas leaks, fires, weather (tornado/hurricane), bomb threats, contagious
viruses, etc. [TVCC Board Policy CGC (LOCAL)]
HOW WILL I KNOW THERE IS AN EMERGENCY ON CAMPUS?
Notification of campus emergencies will be done through the TVCC ALERT to all individuals who have
registered. The TVCC ALERT system is a mass notification system that allows designated administrators
to send time-sensitive messages to the mobile phones, email and/or pagers of their subscribers
(students, faculty, staff, radio stations, TV stations and others). In the event of an emergency,
subscribers will be notified immediately of the situation, wherever they are. There is also an emergency
broadcast siren on top of the Baugh Technology Center that will sound in the event of severe weather,
emergency evacuation or a hazardous material incident. The siren will be used in conjunction with the
TVCC ALERT whenever possible.
WHAT DO I NEED TO DO IN CASE OF AN ARMED INDIVIDUAL ON CAMPUS?
You will be notified through the TVCC ALERT system. Lock and barricade doors, turn off lights, close
blinds, block windows and silence cell phones. Keep occupants calm and out of sight. Remain where you
are unless you are told to evacuate through TVCC ALERT. A short video on what to do in the event of an
armed intruder on campus can be viewed at www.tvcc.edu/police.
WHAT DO I DO DURING INCLEMENT WEATHER?
In case of inclement weather, employees will be notified by the TVCC ALERT system. The primary
sources of notification of campus closings are the TVCC homepage (www.tvcc.edu) , TVCC ALERT system
and official TVCC Social Media outlets. Campus closings are also reported to all of the major television
and radio stations, which include
•
KETK REGION 56 NEWS
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•
•
•
•
•
•
•
•
KYYK RADIO- PALESTINE
KCKL RADIO – MALAKOFF
KDFW – FOX 4 NEWS
KLTV CHANNEL 7
KTVT CHANNEL 11 (CBS)
WFAA TV CHANNEL 8
KXAS TV NBC 5
107 The Ranch - Tyler KXAS TV NBC 5
If a class is canceled for any reason, instructors are expected to notify their students via email
(Cardinal Connection portal) and/or leaving a message on their campus phone.
WHAT DO I DO IN CASE OF A MEDICAL EMERGENCY?
Immediately contact 911 and then the campus police at 903-675-6235. Also, two medically trained TVCC
staff members, Troy Scott at 903-670-2671 and John Miles at 903-675-6268, are available on the Athens
campus during most business days. The TVCC Police Department also has a licensed EMT on staff. Their
schedules vary, so they may not always be on campus. For medical emergencies on the Terrell,
Palestine and Kaufman campuses you can always call 911 or the local police department along with
campus police. Terrell Police can be reached at 972-551-6622, Palestine Police at 972-729-2254,
Anderson County Sheriff at 903-729-6068 and Kaufman Police at 972-932-3094.
WHAT DO WE DO IN CASE OF AN EVACUATION?
In the event of an evacuation, all subscribers will receive a message on TVCC Alert. In many cases,
staying put in an interior space (safe zone) or locking down the classroom is the safest approach.
Monitor your email or cell phone for subsequent TVCC Alert messages and notifications on how to
proceed.
FOR OTHER EMERGENCIES WHO DO I CONTACT?
For emergencies on the Terrell, Palestine and Kaufman campuses, first call 911 and then the local police
department, along with campus police if applicable. Terrell Police can be reached at 972-551-6622,
Palestine Police at 972-729-2254, Anderson County Sheriff at 903-729-6068 and Kaufman Police at 972932-3094. You can always call 911 or the campus police at 903-675-6235. Campus police are on duty on
the Athens campus 24-hours a day. Their office is located in the Student Union Building on the first floor,
the first office on the left.
EMERGENCY INFORMATION FOR TERRELL CAMPUS
NON-EMERGENCY PROCEDURES
If you need an officer for any non-emergency situation and they are not in your building at the time
there is a need, call the non-emergency number at the Terrell Police Department dispatch office at 972TVCC | Faculty Handbook
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551-6622. Please do not hesitate to use this number. Inform the dispatch of your location and request
that the campus officer on duty come to your location. They will contact the officer immediately.
EMERGENCY PROCEDURES
If you have a true emergency, call 911 and inform the dispatcher of your location, the emergency and
the immediate need of an officer to come to your location. The officer on duty, once contacted by the
dispatcher, will request backup if he thinks it is needed.
GENERAL COMMENTS
• The officer on duty will typically walk through each of the buildings and out in the parking lots
during the beginning or ending of classes.
• At times, officers who may report to an officer on campus will come to the campus for a brief
meeting.
• Please understand that if the officer on campus is called to respond to a crisis in Terrell, they
must go.
Note: After normal business hours when administrative personnel are not on campus, the security
officer on duty has the right to dismiss classes or move faculty and students to a designated safe area.
EMPLOYEE EMAIL
Full-time and part-time faculty and staff are assigned an e-mail account at the time they are hired. This
is the preferred means of communication at TVCC and is considered the receptacle of campus-wide
messages. Additionally, faculty are expected to use their TVCC email accounts exclusively with all
electronic communication to their students. Furthermore, faculty are to require their students to
communicate to them using their TVCC student email account in order to assure the identity of the
individual. Event information and emergency notifications will be distributed via this method. IT
Services may be contacted at helpdesk@tvcc.edu if you have issues with your e-mail account [TVCC
Board Policy CR (LOCAL)].
EMPLOYMENT OF RELATIVES
Spouses and relatives of College District employees are eligible for employment at the institution per
Board Policy DBE (LOCAL). Full-time employees will not be allowed to be employed in positions in which
they will serve under immediate supervisory control of their spouses or relatives. Staff members will not
initiate or participate in institutional decisions involving a direct benefit to members of their immediate
family who are employed by the College District.
EQUIPMENT REPAIR
All requests for equipment service or repairs are considered by the Physical Facilities department.
Employees should report the equipment service or repairs through the TVCC School Dude request portal
available on the TVCC Physical Facilities webpage. When completing the form, employees will be
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required to input their TVCC email address and select the location and details of requested service or
repairs. Employees are to use the password “cardinal” to complete the request. In some cases, the
employee’s supervisor will be contacted to approve of the budgetary implications of the equipment
service or repairs.
FACULTY CONTRACTS
Faculty contracts will be renewed in June each year for the following school year. Contracts for the new
school year will be available after the new school year’s budget has been approved. You will be notified
electronically by Human Resources the new contract is ready for your signature. For more information,
please see DCA (LEGAL). Faculty salary schedules can be located on the Human Resources webpage .
FACULTY CREDENTIALS
Upon hiring, the employee’s immediate supervisor will complete a Credential Evaluation Summary to
confirm acceptable credentials for faculty membership. This form, along with the employee’s transcripts
and supplemental documentation will be forwarded to human resources and kept in their personnel file.
All prospective faculty, during the hiring process, will be required to arrange for their OFFICIAL college
(all levels) transcripts issued to TVCC (not the student) to be delivered to their provost, associate vice
president, vice president of instruction or director of human resources.
The Southern Association of Colleges and Schools: Commission on Colleges (SACSCOC) outlines the
following criteria for faculty credentialing, as published in the 2012 edition of the Resource Manual for
The Principles of Accreditation: Foundations for Quality Enhancement.
Comprehensive Standard 3.7.1 of the Principles of Accreditation reads as follows:
The institution employs competent faculty members qualified to accomplish the mission and
goals of the institution. When determining acceptable qualifications of its faculty, an institution
gives primary consideration to the highest earned degree in the discipline. The institution also
considers competence, effectiveness and capacity, including, as appropriate, undergraduate and
graduate degrees, related work experiences in the field, professional licensure and
certifications, honors and awards, continuous documented excellence in teaching or other
demonstrated competencies and achievements that contribute to effective teaching and
student learning outcomes. For all cases, the institution is responsible for justifying and
documenting the qualifications of its faculty.
CREDENTIAL GUIDELINES
Trinity Valley Community College (TVCC) defines faculty qualifications using faculty credentials;
therefore, we have developed the following guidelines:
1.
Faculty teaching general education courses at the undergraduate level: doctorate or master’s
degree in the teaching discipline or master’s degree with a concentration in the teaching
discipline (a minimum of 18 graduate semester hours in the teaching discipline).
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2.
3.
4.
5.
Faculty teaching associate degree courses designed for transfer to a baccalaureate degree:
doctorate or master’s degree in the teaching discipline or master’s degree with a concentration
in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline).
Faculty teaching workforce associate degree courses not designed for transfer to the
baccalaureate degree: bachelor’s degree in the teaching discipline or associate’s degree and
demonstrated competencies in the teaching discipline. In addition, faculty teaching workforce
education courses must have 3 years of relevant full-time work experience.
Faculty teaching certificate courses are required to hold an associate’s or higher degree in the
teaching discipline and a minimum of three years of relevant full-time work experience OR have
some college or specialized training PLUS provide documented work experience in the field and
where appropriate documentation of licensure or certification in the field.
Faculty teaching associate degree nursing courses must meet the following qualifications: If fulltime, doctorate or master’s degree in nursing; if part-time, doctorate or master’s degree in
nursing, or masters or doctoral degree in a discipline other than nursing with bachelor’s degree
in nursing and at least six (6) graduate semester hours in nursing appropriate to assigned
teaching responsibilities, or earned bachelor’s degree in nursing, enrolled in and completed at
least 50% a master’s nursing education program.
FACULTY EVALUATIONS
TVCC meets the standards for making end of course evaluations available online every semester for
every section taught as set forth in House Bill 2504, Chapter 4: Rules Applying to All Public Institutions
of Higher Education in Texas. Subchapter N: Public Access to Course Information related to Faculty
Evaluations: Undergraduate Classroom Course - Any lower- or upper-division credit course offered to
five or more students. This includes all courses, regardless of location or mode of instructional delivery
(e.g. on-campus, off-campus, distance education and dual credit courses). It excludes courses with highly
variable subject content that are tailored specifically to individual students, such as Independent Study
and Directed Reading courses. It excludes laboratory, practicum or discussion sections that are intrinsic
and required parts of larger lecture courses and are directly supervised by the same instructor(s) of
record for those large courses.
Once student evaluations of faculty have been processed and grades have been posted each semester,
the office of institutional research will provide faculty with their student evaluation results electronically
via email. During the spring semester of each year, all full-time and part-time faculty will be evaluated
by their immediate supervisors and a portion of this process involves the results from the fall semester
faculty evaluations. Additional information on the faculty evaluation process can be should be directed
to the faculty member’s immediate supervisor and forms can be found on the institutional research
webpage under the Faculty Evaluations link. All evaluation procedures are outlined in TVCC Board Policy
DLA (LOCAL).
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WHO COMPLETES THE EVALUATIONS?
Students complete the evaluations each semester, accessible during a designated period announced by
the office of institutional research via their Cardinal Connection student portal. TDCJ students are
provided paper versions to complete their evaluations.
STUDENT INCENTIVES
Incentive drawings are given for students completing the student evaluation of faculty with details on
how to enter the drawing posted on various campus bulletin boards during the fall and spring
semesters. Faculty are encouraged to provide their students with other incentives in an effort to
increase the response rate.
WHEN WILL I KNOW IT IS TIME FOR EVALUATIONS?
An e-mail from the office of institutional research will be send to all faculty with details of the
evaluation period and instructions on how students can access them via the Cardinal Connection.
Students will have access to complete the faculty evaluations via their Cardinal Connection student
portal. Instructors are encouraged to remind their students of the the deadline for completing the
evaluations as well as how to access the evaluations. It is very important that you get as many of your
students to complete the evaluations as possible because you will use the evaluation results to complete
the self evaluation section of the supervisor evaluation each spring.
CAN I SEE HOW MANY OF MY STUDENTS HAVE COMPLETED THE EVALUATIONS?
Instructors can access their Cardinal Connection Portal within the current semester page to see how
many students have completed the faculty evaluations in each section.
HOW WILL I KNOW THE RESULTS OF MY EVALUATIONS?
After the semester has ended, instructors will receive an e-mail with the evaluation results. There will be
an attached file in the e-mail with the evaluation results. Instructors are encouraged to save the
electronic files that are emailed from ACOM@tvcc.edu so that they can be used in completing the selfreport portion of the faculty evaluation by a supervisor/division chair. Evaluation results will also be
available in the Cardinal Connection.
WHERE ARE THE FACULTY EVALUATION FORMS LOCATED?
Go to the TVCC webpage
Go to “Departments”
Click on “Institutional Research”
Scroll down until you see “More Institutional Research”
Click on “Faculty Evaluations”
On the next screen will be the “Faculty Eval” forms and the “Assoc. VP, Provost & Division
Chair by Faculty” forms
This webpage also contains instructions related to the Faculty Evaluations.
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FACULTY MAILBOXES
Faculty members will be assigned mailboxes for receiving both postal and inter-campus correspondence.
Official correspondence will be sent through your TVCC assigned email address and inter-campus mail,
so it is important to check your email and your TVCC assigned mailbox on a daily basis. All part-time and
adjunct faculty are encouraged to visit with their division chair or campus provost to determine if there
is an inter-campus mailbox designated for them. Regardless of inter-campus mailbox availability, faculty
are expected to regularly check email accounts for vital communications.
FACULTY ORGANIZATIONS
All full-time faculty members are encouraged to become members of the Texas Community College
Teachers Association. The TCCTA offers optional professional liability coverage. Annual TCCTA
conferences provide valuable professional development opportunities for each discipline. TVCC
reimburses all full-time faculty up to $250 to cover travel related expenses to the annual TCCTA
conference. For more information, please visit www.tccta.org .
All faculty members are invited to join the Trinity Valley Community College Faculty Association and
urged to take an active part. Annual dues are minimal and can be payroll deducted. The purpose of the
Faculty Association is to improve TVCC’s academic environment and promote faculty needs and goals.
The Faculty Association cultivates consideration and understanding to the president on policies that
affect instruction and general faculty welfare They make recommendations on general policy and offer
a line of communication with other institutional constituencies, as well. For more information, contact
the vice president of instruction office.
FACULTY TEACING LOAD
The following guidelines establish a reasonable teaching/work load. Exceptions may be made by the vice
president of instruction, in rare cases. The appropriate instructional administrator, in consultation with
the College president, shall be responsible for assigning and adjusting an employee’s teaching/work
load.
During the fall and spring semesters, an instructor’s load shall be determined with the following
considerations:
1. The instructor is teaching 15 to 18 semester hours. Instructors who have small class sizes may be
asked to teach 18 semester hours as part of their regular load. Instructors whose student enrollment
in five classes approaches 150 shall not be expected to teach a sixth class as part of their regular
load.
2. Developmental writing, reading and mathematics labs are equated the same as semester hours in
computing loads.
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3. The instructor is teaching 18 semester hours of lecture and/or laboratory classes in science, art or
foreign language, agriculture and horticulture.
4. In some disciplines, lecture and/or lab enrollments may be combined and counted as one course in
computing loads.
5. A full load in agriculture and horticulture shall consist of three lectures and three laboratory classes.
6. The instructor is teaching 24 semester hours of music classes, including applied music lessons.
7. The instructor is teaching ten activity courses in kinesiology with a lecture course equating to two
activity courses.
8. The instructor is teaching certain occupational courses (health occupations, cosmetology, welding,
automotive technology, College District occupational programs and other programs as determined
by the division chairperson and/or appropriate provost) that require a teaching/work load of 30 to
40 hours per week as part of the contracted hiring requirements.
9. The instructor is teaching laboratory and lecture assignments as follows: four lectures and four
laboratory classes shall constitute a full load in journalism, photography and other disciplines and
programs as determined by the division chairperson and appropriate dean. Sometimes any
combination of eight courses shall constitute a full load.
This policy shall not preclude a faculty member from receiving extra compensation for teaching in a
program of continuing education or from carrying an assignment in excess of assigned duties during any
semester.
FACULTY OVERLOADS
Faculty may teach additional classes for overload compensation each semester. Overload pay for
instructors teaching beyond a full-time teaching load shall be computed according to the current
overload salary schedule located at the Human Resources TVCC . In some instances, faculty members
may be required to teach one or more extension courses to complete a full-time teaching load.
Full-time faculty members shall be given priority in the assignment of extra classes for extra pay within
areas of competency in both campus and extension programs. Division chairpersons shall notify the
dean and the vice president for instruction, well in advance of the preparation of the class schedule, of
those instructors desiring to teach overload classes before commitments are made to part-time faculty.
Once a commitment is made to a part-time faculty member, the College District shall assume a moral
obligation to its commitment, unless the class does not develop or a regular full-time faculty member is
assigned the class to complete a full work load.
FACULTY VITAE
WHAT IS A VITAE?
All TVCC instructors must provide a vitae that has to be uploaded on the TVCC website. The vitae
contains the following information: degrees earned, current teaching position, professional
publications, honors and awards. All vitae are located on the TVCC website by selecting the schedule of
classes at the bottom of the webpage. Within the online semester schedule of classes, faculty vitae are
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available when the instructor’s name is selected. The Faculty Vitae Template is available in the appendix
section of this manual. Campus provosts and division chairs can assist faculty in uploading their vitae.
[TVCC Board Policy EFA (LEGAL)].
FAMILY EDUCATION RIGHTS & PRIVACY ACT OF 1974
In compliance with the Texas “Open Records” Act and the Buckley Amendment (Public Law 93-579),
[TVCC Board Policy GAB (LEGAL)] TVCC will consider the following information to be “public or directory
information” unless the individual student properly advises the registrar’s office in writing that his/her
name not be included or released as public information:
•
Name
•
Date and place of birth
•
Current & permanent address
•
Telephone listing
•
Major & minor
•
Current class schedule
•
Number of hours enrolled current semester
•
Classification
•
Marital status
•
E-mail address
•
Degrees & awards received
•
Dates of attendance
•
Participation in officially recognized activities & sports
•
Weight & height of members of athletic teams
•
All previous educational agencies or institutions attended
FIELD TRIPS
Faculty wishing to schedule a field trip for their classes or organizations must gain prior approval from
their immediate supervisor BEFORE scheduling the trip. If the trip occurs outside the regular class time
and contributes to the student’s grade, alternatives must be provided for students who cannot attend.
During field trips, students are expected to adhere to the guidelines outlined in the “Student Conduct”
section of the College catalog [TVCC Board Policy ED (LOCAL)].
FINAL EXAMS
The final exam period is published in the TVCC catalog and the detailed schedule is established by the
vice president of instruction. Final exam schedules will be posted on campus bulletin boards during the
semester. Faculty are expected to strictly adhere to the published final exam schedule and administer
their final exams during the assigned date and time. Individual students who have unusual
circumstances and need an adjustment to the final exam schedule must have the request form located
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on the VP for Instruction webpage approved by their instructor, the division chair, the appropriate
associate vice president or provost and the vice president of instruction. The final exam schedules are
also located on the TVCC vice president of instruction webpage. [TVCC Board Policy EGAB (LOCAL)].
GRADES
The level of success achieved by a student in his or her course work is designated by letter grades
calculated by student attendance, class work and examinations scale publicized in the course syllabus.
[TVCC Board Policy EGA (LOCAL)]. TVCC uses the following scale to determine letter grades:
A — Excellent (90-100)
I — Incomplete
B — Good (80-89)
IP — In Progress
C — Fair (70-79)
F — Failure (Below 60)
*D — Poor (passing) (60-69)
W —Withdrew - instructor or student initiated drop
Selected health occupations courses in surgical technology, associate degree nursing, vocational nursing,
patient care technology and emergency medical technology programs, which are required for
graduation or certification, use the following grading scale for theory courses with grading for clinical
courses having explainations outlined in the respective course syllabus:
A — 90 - 100
B — 80 - 89
C — 75 - 79
D — 65 - 74 (not passing)
F — Below 65 (not passing)
At the end of each semester, instructors will post the semester grades via the Cardinal Connection
Faculty & Staff Portal. Refer to the section below for detailed instructions on submitting semester
grades. Students will have access to their grades via the Cardinal Connection Student Portal after the
semeseter has ended. Grades are no longer mailed to students.
An “I” (incomplete) is given when illness or other emergency prevents the student from completing the
course and is generally considered after the drop date and only when a student is in good standing in
the course. The student should complete the required work and a grade assigned within one year,
preferably during the next long semester, unless special arrangements have been made for an extension
of time. (The “I” grade is calculated into the grade point average as an “F”). The “incomplete” forms are
located on the VP for Instruction webpage.
*The grade of “D” may not transfer to some senior colleges. The policy on the transfer of “D’s” varies.
The grade of “IP” (in progress) may only be given to students enrolled in developmental courses and is
non-punitive. The “IP” grade requires the student to re-enroll in the developmental class until his or her
skills reach the level needed to succeed in college level courses.
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A student who officially withdraws or drops from one or more courses will receive the grade of “W” if
such withdrawal is completed by the deadline specified in the College calendar.
Students will not be allowed to appeal grades recorded on permanent records after one year from the
date the grade was recorded.
HOW DO I SUBMIT GRADES?
•
•
•
Access Faculty and Staff portal of Cardinal Connection
Enter (TVIN or SS#, last 5 digits of SS#, month and year of birth)
Select “Work With My Classes (Current and Upcoming Semesters)”
•
Select the course that you want to work with and it will be highlighted.
•
Select “Enter Grades” button
•
•
•
•
Type the message you want to send out to your class
Select “Send”
Select “Exit”
Enter the grades and click “Continue”
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•
When you enter an “I” or an “F” as the grade for a student, you will be prompted on the next
screen to enter the last date that the student attended class
•
•
Respond appropriately to the message “Do You Want to Save or Submit?”
o
When ready to submit, click “Continue” (you may have to do this several times); You
will receive the message “Your Grades Have Been Successfully Submitted”
o
If you do not receive the message that your grades have been submitted, select
“Continue” until you receive the message.
If a student receives an “I”, outline all assignments/work to be completed in order to earn a final grade
and provide a copy to the student. The student has through the next long semester to complete the
work or the “I” will become an “F” on their transcript.
GRADE BOOKS
Instructors must keep a complete and accurate grade book for each course taught during the course of
the semester and after. Division chairs, provosts and/or associate vice presidents MAY require their
faculty to submit a copy of their grade books and gradesheets to their office at the end of each
semester. To assist in resolving grade disputes, instructors are expected to retain a copy of the grade
books and grade sheets for each semester for at least one year following the semester.
GRADUATION
TVCC holds three annual graduation ceremonies. Full-time faculty are required to attend and part-time
faculty are encouraged to attend the May and December ceremonies. Faculty attendance at the August
ceremony is optional. Professional staff attendance is decided at the departmental level by the assigned
vice president.
Faculty who teach in the associate of applied science (AAS) and certificate programs are required to
attend the December and May AAS ceremony and faculty who teach in the associate of arts (AA) degree
program are required to attend the December and May AA/AS ceremony. The AAS nursing faculty are
required to attend the nursing graduation only. Academic regalia is to be worn at the graduation
ceremonies and can be purchased at the beginning of the semester through the registrar’s office .
HARASSMENT
Trinity Valley Community College strictly prohibits discrimination, including harassment, against any
employee on the basis of race, color, religion, gender, national origin, age, disability or any other basis
prohibited by law.
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An employee or student who believes that he or she has experienced prohibited conduct or believes that
another employee or student has experienced prohibited conduct should immediately report the alleged
acts. The employee may report the alleged acts to his or her immediate supervisor.
Additional information regarding sexual harassment, including hostile working environment,
discrimination or retaliation can be found in Board Policy DOA.
For more information or to make a confidential report, contact Jennifer Robertson, Director of Human
Resources at 903-675-6215 or via e-mail at jrobertson@tvcc.edu.
INFORMATION TECHNOLOGY SERVICES (ITS)
TVCC IT Services provides data, video, media, multimedia, hardware and software support for TVCC. For
a complete list of services and up to date information about technology issues please visit the IT web
page at www.tvcc.edu/itservices . Visit the IT help desk located on the 2nd floor of the Learning Resource
Center at the Athens campus to ask a quick question, report a problem or seek technical assistance. Fulltime or part- time instructors can bring their laptop by for assistance in getting their wireless connection
working or to discuss other issues. For technology questions, contact the Help Desk staff during
business hours or email them at helpdesk@tvcc.edu after hours. Note that some issues may require
scheduling.
INSURANCE
All full-time employees of the College District are eligible for health, life, disability and dental insurance.
A new employee should contact the human resources department to enroll in the group plan during the
first 30 days of employment. Failure to enroll within the first 30 days will limit the options available to
the employee and his or her dependents. There is a 60-day waiting period for health insurance only.
Employees who are planning to retire are encouraged to make arrangements with human resources for
insurance coverage before retiring. Contact Jennifer Robertson, Director of Human Resources, at
jrobertson@tvcc.edu if you have questions regarding your insurance. Additional information can be
obtained on the TVCC Human Resources webpage.
INTELLECTUAL PROPERTY
Instructors may obtain permission from the College president or designee to utilize college district
materials and equipment in his or her own personal creative projects. The college district shall own any
work or work product created by a college district employee in the course and scope of his or her
employment, including the right to obtain copyrights. Upon termination of any person’s association with
TVCC, permission to possess, receive or modify the college’s intellectual property terminates.
Students retain all rights to work created as part of instruction or using the college district’s technology
resources. For additional information related to intellectual property, visit http://
http://libguides.tvcc.edu/c.php?g=218366&p=2852395 [TVCC Board Policy CT (LOCAL)].
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INTERACTIVE VIDEO CONFERENCE
TVCC IT Services has built and continues to maintain and support 12 video conference rooms and a
video bridge to meet the Interactive Video Conference (ITV) needs of TVCC ‘s our students and faculty,
both near and far. This equipment, in conjunction with the video switching bridge, allows TVCC to
provide quality, synchronous instruction to various classes across the entire TVCC system, including dual
credit students and those enrolled with the Texas Department of Criminal Justice. As presented on the IT
Services website, these rooms are equipped with the most up-to-date technology and allow TVCC a
competitive edge when attracting potential students.
IT SERVICES HELP DESK
The IT Services Help Desk is available to assist with technology issues. Help from the IT Services Help
Desk can be secured in the following ways:
•
Help Desk Hours: Monday – Friday, 8 a.m. - 4:30 p.m. (closed during regular scheduled holidays)
•
Help Desk Website: www.tvcc.edu/itservices
•
Location: Athens Campus, Ginger Murchison Learning Resource Center, Room LRC 221 (2nd
Floor of the LRC)
•
Live Support is available on the IT Services webpage
•
Frequently Asked Questions are available on the TVCC IT Services webpage
IT FACULTY AND STAFF RESOURCES
Additional resources for instructors and staff can be found such as FAQs, Microsoft Campus Agreement,
Work at Home Software, Hardware Replacement, Login Central and an archive of general daily
announcements can be found on the IT Services webpage at: www.tvcc.edu/itservices .
JURY DUTY
All TVCC employees are granted leave with pay and without loss of accumulated leave for jury duty. The
immediate supervisor should be notified in advance of jury duty and an absence from duty form is to be
submitted upon return, noting “jury duty” as the reason for absence with a copy of the jury summons
attached..
LEARNING OUTCOMES/LEARNING ENHANCEMENT ANNUAL PLANS (LEAPS)
All faculty are expected to collaborate with their departmental colleagues and contribute to the
construction, implementation, evaluation and subsequent improvement of clearly defined, measurable,
student learning outcomes. Learning outcomes should be identified for every course, detailed in the
course syllabus, measured and evaluated by all faculty members each semester. Additionally, all faculty
within each academic program are required to assess the departmental learning outcomes (referred to
as Learning Enhancement Annual Plans, LEAPs) and provide the data to the respective division chair
using their designated reporting forms and process each semester [TVCC Board Policy DDA (LOCAL)].
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LEARNING RESOURCE CENTER (LRC OR LIBRARY)
Faculty are encouraged to assign activities in which their students are required to use the Learning
Resource Center (LRC). If an entire class will need access to the LRC, make advanced reservations with
the campus librarian. Do not send your entire class unless you plan to stay in the library with them. LRC
hours of operation will be posted each semester.
On the Athens campus, the LRC is responsible for videos and the Media Department is responsible for
providing media equipment (VCRs, DVDs and projectors). Librarians at the Palestine and Terrell
campuses and the Health Science Center are able to assist with reserving and using video equipment,
checking out videos and putting material on reserve for your students. For additional information,
contact the library at your campus or visit the website located at www.tvcc.edu/lrc .
MEDIA SERVICES
Information related to reserving or scheduling equipment is found on the TVCC IT webpage, Media
Services link or by contacting Media Services at helpdesk@tvcc.edu or calling 903-675-6234.
MINOR CHILDREN
Minor children who are not enrolled in courses are not allowed to visit the classroom, nor are they to
be left unattended on campus. As an established Board policy, no exceptions will be granted [TVCC
Board Policy CG (LOCAL)]. Not only is this a distraction from the academic environment, but it could start
a practice that is detrimental to the learning environment. Unsupervised minor children create an
opportunity for danger for the child and infringe on the rights of other students in the area.
OFFICE HOURS/FACULTY SCHEDULES
Instructional faculty shall be expected to consider their employment with the College District as their
full-time responsibility. All employees shall be subject to assignment and reassignment by the College
president at any time. Faculty members shall be expected to spend a minimum of 37.5 hours per week
on campus involved in their teaching, counseling, committee and/or travel responsibilities. Virtual office
hours, as outlined below and may be used to satisfy part of the 37.5 hour per week requirement. The
instructors shall be expected to spend approximately an equal amount of time on campus each day,
Monday through Friday. Each instructor shall be required to post office hours and provide a copy to the
division chairperson, associate vice president or provosts. The administration recognizes that most
faculty members will spend considerably more time than this in the performance of their duties [TVCC
Board Policy DJ (LOCAL)].
College District faculty members shall be eligible to use virtual office hours in accordance with the
following:
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Revised July, 2015
1.
2.
3.
4.
5.
6.
The maximum number of virtual office hours counted as part of the required 37.5 hours of fulltime responsibility shall be six hours per week.
A faculty member’s virtual office hours shall be posted on his or her office door and included in
the course syllabus posted on the College District’s website.
A faculty member may count a maximum of two virtual office hours per week for each College
District Internet course taught as part of the employee’s regular load. Overload Internet courses
shall not count for virtual office hours.
A faculty member may count a maximum of one virtual office hour per week for each Internet
laboratory course taught.
A faculty member may count a maximum of one virtual office hour per week for each course
taught that incorporates Blackboard as part of the instructional process and is part of the
employee’s regular load.
All College District faculty members shall have one virtual office hour per week to accommodate
working with students via the Internet and Blackboard. Students shall be provided a clear
method for communicating electronically via e-mail and/or Blackboard.
All faculty members shall be expected to actively perform their responsibilities as committee members
and club sponsors.
Instructors shall be expected to meet all scheduled classes. Instructors shall arrive at the class before the
scheduled starting time of the class and they are expected to keep the class the entire period.
Instructors shall not schedule or permit cuts or walks without prior approval of the division chairperson,
associate vice president or provosts and only then in the most dire and unusual circumstances.
Refer to TVCC Board Policy DI LOCAL for the most recent version.
OFFICIAL REPORTING (CENSUS) DAY
The official reporting day (ORD) is determined each semester based on a schedule established by the
Texas Higher Education Coordinator Board and is calculated according to the length of the semester.
Long semesters (fall and spring) are generally 16 weeks long and the ORD is the 12th day of class
(commonly known as the “12th Class Day”). Short semesters (summer) are usually six weeks long and
the ORD is the 4th day of class. Mini-terms, long summer terms and other terms that are irregular in
length each have a different ORD, depending on the length of the term. The semester’s first class day is
always the first official day of the semester, not the first day of an individual’s class. When calculating
the ORD, each day that classes are offered (Monday-Friday) is counted in the total.
The official report day is the day of record for state reporting purposes. The number of students enrolled
in each class on that day is sent to the Texas Higher Education Coordinating Board who, in turn, sends
the information to the Legislative Budget Board who determines the amount of state funding that the
institution will received based on enrollment and contact hours generated. The ORD serves as a
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“snapshot” of our enrollment on a given day and funding is based on that information. Therefore,
students who are not properly enrolled in the correct courses cannot be counted in our enrollment,
which results in a decrease in the amount of funding we receive. Instructors are expected to carefully
reconcile their class rosters within the Cardinal Connection Portal with the students who are attending
class.
OFF-CAMPUS TEACHING ASSIGNMENTS
All faculty members are expected to be willing to teach classes regardless of location or mode of
delivery, including the Texas Department of Criminal Justice (TDCJ), offered during the day or at night as
part of their regular assignments. Because travel time is such a fundamental part of teaching offcampus, adjustments in the hours of the regular workweek may be considered in planning your weekly
schedule. For example, an Athens campus instructor teaching a course at TDCJ or the Terrell Campus as
part of the regularly assigned load can count this assignment as five hours of regular work. However, the
time you spend teaching an overload course or continuing education course for which you receive
overload pay may not be considered as part of your workweek assignment [TVCC Board Policy DJ
(LOCAL)].
ORGANIZATIONAL CHART
Consult the online version for the current TVCC organizational chart. See the appendix section of this
manual for the current TVCC organizational chart.
OUTSIDE EMPLOYMENT
Outside employment that interferes with the regularly assigned duties of full-time faculty members is
not permitted. Faculty members are expected to give full-time service to the District. Outside
employment must be approved by the College president in advance.
During holidays or such time as faculty members are not employed by the District, faculty members are
free to accept outside employment so long as the work is generally in keeping with the commonly
accepted standards of dignity and social station for the instructor [TVCC Board Policy DBF (LOCAL)].
OVERLOAD PAYROLL
The current overload pay schedule is available on the vice president of instruction webpage as well as
the human resources webpage.
Overloads are contracted with the use of a Special Assignment Agreement (SAA) with payroll
distribution listed in the table below. [TVCC Board Policy DEA (LOCAL)]
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Semester Overloads
Fall
Spring
Summer 1
Summer 2
Mini 3 (All Summer)
Summer TDCJ
Payroll Distribution
September, October, November and December
February, March, April and May
June and July
August
June, July and August
June, July and August
Monthly paychecks, including overload amounts, are directly deposited into employees’ bank account. A
Direct Deposit Enrollment Form is available on the TVCC human resource webpage. It must be filled out
completely and returned to the human resource department prior to hiring. A schedule of payroll dates
is also available on the TVCC business office webpage.
PARKING
HOW DO I GET A PARKING STICKER?
You can request a parking sticker by logging into your Cardinal Connection faculty and staff portal.
Only TVCC faculty, staff and students displaying proper TVCC permits may enter or park on the campus.
Ownership of the permit remains with the institution and is not transferable. Any change affecting
ownership of a vehicle on which a permit has been displayed must be promptly reported to the campus
police department. Parking permits must be properly affixed to the lower left-hand rear window of the
vehicle. Permits which are taped or affixed by unauthorized materials will subject the holder to a
citation. Additionally, the permit will be revoked and the holder may lose all parking privileges. All
vehicles regularly driven on campus by both students and faculty must bear a current parking permit
and must be parked in authorized areas. Faculty parking areas are marked with green paint. Faculty
members may obtain a parking sticker from the campus police. For additional information, visit the
campus police website located at www.tvcc.edu/police.
PAYROLL
FACULTY SALARY SCHEDULE (FULL-TIME)
For comprehensive information regarding TVCC payroll, visit TVCC Board Policy DJ (LOCAL).
Full-time faculty members should express their desire to teach overload courses before commitments
are made to part-time faculty. Once a commitment is made to a part-time faculty member, the District
shall assume a moral obligation to its commitment, unless the class does not make or a regular full-time
faculty member is assigned the class to complete a full workload.
Salary schedules are located on the TVCC human resources webpage. Full-time faculty salaries are
divided into 12 equal payments issued monthly unless the instructor makes prior arrangements with the
payroll office (located within the TVCC business office) to be paid on a nine-month basis.
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Paychecks are issued on the fourth Friday of each month. If the fourth Friday falls on a holiday, the
paycheck is issued on the last business day before the holiday. Summer payroll is distributed on the
fourth Thursday of each month during the four-day workweek schedule.
Courses or assignments that are taught in addition to your regular load are eligible for overload pay,
calculated in accordance with the current overload salary schedule posted on the TVCC vice president of
instruction webpage and the human resource webpage. Special Assignment Agreements (SAAs) are
prepared for overload compensation and require the signature of the employee, their supervisors, vice
president of instruction and the director of human resources.
PERSONAL LEAVE
All full-time faculty will be eligible for two days of personal leave per year. The immediate supervisor,
dean, associate vice president, provost and vice president of instruction must approve personal leave in
advance. Personal leave does not accumulate. [TVCC Board Policy DEC (LOCAL)]
PROFESSIONAL DEVELOPMENT
Faculty and staff will be provided a positive environment for employee professional growth and
development. The College District maintains a program to encourage professional growth and
development by providing ongoing internal professional development activities such as learning days,
seminars, in-service meetings and classes for the purpose of faculty and staff development. In addition,
a faculty member may attend off-campus workshops, seminars or other professional development
activities with prior approval from his or her supervisor and/or the appropriate administrator [TVCC
Board Policy DK (LOCAL)]. All faculty are expected to attend the designated TVCC learning day each fall
and spring semester. The dates are published in the TVCC catalog each year.
FUNDING FOR PROFESSIONAL DEVELOPMENT
All faculty members shall be required to participate in professional development activities. The College
District shall budget funds in its annual operating budget to cover the associated costs of providing
professional development activities for faculty and staff. Annual TCCTA conferences provide valuable
professional development opportunities for each discipline. TVCC reimburses all full-time faculty up to
$250 to cover travel related expenses to the annual TCCTA conference. For more information, please
visit www.tccta.org
PROMOTIONAL REQUEST FORM
For events that need promoting, faculty are to submit their promotional requests with adequate
advance notice. Submit an email helpdesk@tvcc.edu with IT Services requesting the event to be
publicized on the digital marquee, campus-wide digital signage or TVCC webpage. Additionally, email
events@tvcc.edu with your promotional request so that social media, possible newspaper coverage and
possible photography services may be provided.
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PURCHASES
Most supplies are available in the college bookstore. Therefore, employees should check with the
bookstore before purchasing supplies, materials and other items from outside sources. Supplies
purchased at the bookstore should be charged to the appropriate department with prior approval from
the appropriate supervisor.
When supplies, equipment and/or services are needed, only those over $200 require submission of a
purchase order. When considering purchasing supplies, forward an electronic purchase order to the
division chair, dean, associate vice president, provost and/or vice president before the purchase is
made. The following procedures are to be used, per TVCC Board Policy CFD (LOCAL):
•
Complete a “Request for Purchase” form and submit to immediate supervisor for approval*.
•
After the instructor receives the approved purchase order from the business office, the
purchase may be ordered/made.
•
When the invoice is received, the instructor must sign and date when merchandise was received
and forward to immediate supervisor for signature. This indicates to the business office that the
invoice is approved for payment; if available, attach packing slips, freight tickets and/or delivery
tickets to invoice.
•
Forward to business office for payment.
•
Once received in the business office, the invoice will be matched to its purchase order and if all
is in order, payment will be processed. The business office must receive the invoice and
available attachments before payment will be processed.
* The “Request for Purchase” form must be completed electronically. The electronic version is on the
business office webpage. Business Services Staff can be contacted for any additional questions.
RETIREMENT SYSTEMS (TRS & ORP)
All public higher education and public K-12 education employees employed in a position that is eligible
for the Teacher Retirement System of Texas (TRS) are automatically enrolled in TRS on their first day of
employment. Full-time faculty, librarians and certain professionals and administrators employed in
public higher education are eligible to elect the Optional Retirement Program (ORP) in lieu of TRS before
the 91st day after becoming eligible. It is a one-time irrevocable choice between two distinct plans that
are suitable to different individual needs, so the decision should be made very carefully after
considering both plans in light of personal circumstances. [TVCC Board Policy DF (LOCAL)].
SCANTRONS
Students may purchase Scantron answer sheets from the campus bookstore, including the e-bookstore.
On some campuses, Scantrons may be purchased in the LRC after the bookstore closes. On occasion,
instructors may keep Scantrons on hand for students to purchase. Instructors of evening classes should
check the policy on their campuses. Scantron readers are available on each campus; contact your
immediate supervisor for locations.
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SCHOLASTIC DISHONESTY
Scholastic dishonesty includes, but is not limited to, cheating on tests, plagiarism and collusion. Any
student violating this policy will be subject to discipline up to and including possible suspension and may
be referred to the campus judicial officer [TVCC Board Policy FLB (LOCAL)]. Instructors should establish
guidelines regarding their consequences for students engaging in scholastic dishonesty. The course
syllabus should clearly delineate specific consequences that students will encounter with regards to
scholastic dishonesty. It is the instructor’s responsibility to assure that the scholastic dishonesty
guidelines and respective consequences are in accordance with Board policy. Instructors are to
consistently apply the consequences to all students who engage in scholastic dishonesty. Additionally,
they are to cautiously approach students with their suspicions of scholastic dishonesty, providing
evidence of sufficient cause. Remain professional and protect the student’s privacy while you are
examining the facts. Explain your guidelines, referring to the class syllabus and the disciplinary actions. IF
further disciplinary action is assigned, inform the student and provide written documentation.
SEMESTER SCHEDULES
Semester schedules are prepared, finalized, printed and publicized on the TVCC website several months
before the beginning of the semester. While instructors have input in their schedule, the final schedule
will be approved by the division chair, associate vice president, and/or provost and/or the vice president
of instruction. Instructors are required to post all of their semester syllabi on or before the first day of
publication of semester schedules. The vice president of instruction will notify all faculty of the deadline
to post their syllabi to the TVCC webpage.
A semester will usually include at least 15 weeks for instruction and one week for final exams for a total
of 16 weeks. The two traditional summer terms include no fewer than five and one-half weeks that
include registration, instruction and final exams. A number of alternative semesters are scheduled,
including TDCJ cycles, Fast Track, Choices, all summer and mini-semesters. They vary from two-and-ahalf to 12 weeks in length. Regardless of the duration of the semester, instructional administrators are
required to assure that appropriate contact hours are met with the class scheduled times [TVCC Board
Policy EFA (LEGAL)].
SICK LEAVE
Faculty members who are unable to meet their classes because of illness must report their absences to
their supervisor or provost in advance. Eligible full-time faculty members are granted one sick leave day
for each month of employment. The maximum number of sick leave days that can be accumulated is 45
days. Upon returning to work, the instructor must complete a sick leave authorization form and return it
to the supervisor. Employees will not be compensated for unused sick leave. There is a Sick Day
Donation program available; contact human resources for details. [TVCC Board Policy DEC (LOCAL)].
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SMART MULTIMEDIA CLASSROOMS
Currently available on all TVCC campuses , smart multimedia classrooms bring together a variety of tools
that enhance the learning environment for TVCC students. Each of the multimedia smart classrooms are
equipped with a ceiling mounted projector, a retractable screen and stereo audio playback system via
four speakers in the ceiling. At the front of each room is a custom designed lectern that houses all audio
visual equipment. This equipment includes a desktop computer, laptop video and audio connection,
document camera, S-VHS VCR, DVD player and closed circuit campus channel feed (closed circuit
campus channel feed may not be available on all campuses). A detailed description, including pictures,
of each smart classroom is available on the IT Services website.
STUDENT ATTENDANCE POLICY
Responsibility for class attendance falls to the student. Regular and punctual attendance at all classes is
expected. When a student has a legitimate reason for being absent, the instructor has the option of
permitting the student to make up work missed and may require an explanation for the absence. The
college reserves the right to evaluate individual cases of nonattendance. In general, students are graded
on the basis of intellectual effort and performance. In many cases, class participation is a significant
measure of performance and nonattendance can adversely affect a student’s grade. When, in the
judgment of the instructor, a student has been absent to such a degree as to jeopardize the chances of
success in the course, the instructor may recommend to the Advisement Office that the student be
dropped from the course. However, instructors are not required to drop students from a course. It is the
student’s responsibility to officially drop a course or verify that the instructor has initiated the drop
procedure. The course syllabus should clearly delineate the instructor’s position for tracking
attendance and/or withdrawing students for excessive absences.
To provide some consistency to the attendance policy, instructors may drop students for nonattendance after they have accumulated the following number of absences:
FALL/SPRING SEMESTER
•
Nine absences — Monday, Wednesday, Friday classes
•
Six absences — Tuesday, Thursday classes
•
Six absences — Monday, Wednesday classes
•
Three absences — Classes meeting one time per week
SUMMER SEMESTER
•
Two absences — Classes meeting two evenings per week
•
Four absences — Classes meeting four days per week
Information regarding other class absences can be found in the current general catalog. Attendance
policies must be clearly identified in the syllabus or course guide distributed to students by the
instructor [TVCC Board Policy FC (LEGAL)].
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STUDENT CONDUCT
Discipline problems on the College campus are rare but will occur from time to time. Management of
student conduct should be clearly outlined within the course syllabus. As the syllabus cannot identify
and address every potential issue, basic expectations with respective consequences for misconduct
should be clearly delineated and shared with the students. Consistency in enforcement of consequences
is of utmost importance.
When discussing conduct and behavioral issues with a student, respect the student’s privacy as much as
possible while being cautious about being alone in an isolated environment with the student. If the
student continues to disrupt the class, firmly and calmly request the student to leave and instruct them
to make arrangements to meet with the judicial officer or provost before returning to class. If the
student refuses to leave, call security and the student will be escorted out of class by campus police.
Inform the division chair and/or provost of the details of the misconduct and how it was handled. [TVCC
Board Policy FLB (LOCAL)].
Consult the TVCC catalog for standard guidelines on student conduct and student disciplinary
procedures.
STUDENTS WITH DISABILITIES AND SPECIAL NEEDS
Trinity Valley Community College provides equal opportunities for academically qualified students with
disabilities and ensures access to a wide variety of resources and programs. TVCC is committed to
assisting qualified students.
A copy of the TVCC's Students with Disabilities Handbook is available on the TVCC advising webpage. The
passage of Section 504, Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of
1990 requires that the college make certain special arrangements for students with disabilities such as
moving classes to accessible locations when necessary, allowing the use of tape recorders, sign language
interpreters or other educational auxiliary aids, making special test arrangements, etc. This does not
mean that less should be required of the student with a disability than that of others, but only that
reasonable accommodations should be made to ensure that students with a disability have access to an
education.
The college will make reasonable accommodations for qualified students with a diagnosed physical
and/or learning disability who have been admitted to the college and request accommodations
regardless of campus location or mode of delivery (face-to-face, distance education, dual credit, etc.).
The disability/LPC counselor on the Athens campus is in the Cardinal Success Center, located in the
Baugh Technology Building, Room 320, and can be reached at 903-675-6310. The counselor serves as a
liaison for students with disabilities. Students that attend on one of our other campuses can contact the
counselor or advisor on that campus for information on available services. Dual credit students should
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contact their high school counselor, the TVCC campus closest to their high school site or call the dual
credit director on the Athens campus at 903-675-6338 [TVCC Board Policy GL (LEGAL)]
SYLLABUS/COURSE GUIDE
WHAT IS A SYLLABUS?
A syllabus is the information that explains the primary goals, expectations and policies for the course.
This needs to be given to students within the first week of class. The syllabus you give to your students
in class should match the syllabus that you post to the TVCC website. The syllabus needs to explain how
you determine the course grade, required textbook information (link to the TVCC bookstore),
attendance policy, testing, Americans With Disabilities Act (ADA) policy, cheating policy and anything
else you deem important. [TVCC Board Policy EF (REGULATION)].
SYLLABUS TEMPLATES
In order to assure thorough coverage and consistent formatting, faculty are expected to use the syllabus
template provided each semester by the vice president of instruction. Included in the appendix of this
manual is the template for face-to-face courses (lecture syllabus) as well as one for the online/distance
education (distance Ed syllabus) courses. No later than 2 weeks prior to the beginning of registration for
the subsequent semester faculty will be required to post a syllabus for all sections they are scheduled to
teach. The syllabus should be created from the template provided with customized information, specific
to the instructor and course requirements.
HOW DO I UPLOAD A SYLLABUS TO THE TVCC WEBSITE?
•
•
ALL syllabi must be converted to a PDF format BEFORE being uploaded to the TVCC website
Access the TVCC home page www.tvcc.edu. Select “Faculty and Staff” Tab in top right corner
•
From the drop down menu, select “Login Central”
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•
Select “Syllabus System”
•
Enter your TVCC Cardinal log in information (Cardinal ID for user name and Cardinal Password
for password). Select “Log In”.
•
Select “Edit Class Syllabus”
•
Select “Manage Files”
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•
Select “Browse”.
•
Locate the PDF Version of the syllabus you are trying to locate. It should be stored somewhere
on your computer and you are browsing to find the file. Select the file (will highlight in blue
when selected) and select “Open”
•
Select “Upload File”
•
Repeat this process until you have uploaded all of the syllabi (in PDF format) you will be using.
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•
Select “Done” once you have uploaded all of the syllabi you intend to add.
•
You will return to the “Edit Class Syllabus” Page. Select the appropriate course/section and
attach the syllabus. NOTE: You must have already loaded the syllabus BEFORE you can attach it
to the section(s) to which they belong.
•
Select “Edit” button to the right of the section (note the semester) to you want to attach a
syllabus.
•
Locate the PDF syllabus file to which you want to attach to the section.
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•
Select “Done”
•
Continue the above steps to attach all of the syllabi to the respective sections until you have all
of them loaded. Once finished, Select “Done”.
•
Verify that there is a “Y” in the column under “Syllabi” for
•
Close out the screen. To verify that the syllabi have been properly loaded, go to the student
class schedules page at http://wwwapps.tvcc.edu/ClassSched1/, enter the criteria (semester)
and/or campus/subject/instructor to look for your courses. Once you find your courses, select
the Course Section Description link and verify that the correct syllabus appears.
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WHAT IF I UPLOAD THE WRONG SYLLABI?
•
•
•
•
•
Go back to the syllabi list
Select the semester you are working with
Find the syllabus that needs to be taken out and click “Manage”
On the list you will see the active syllabi marked, click on the dot next to it
Click “Delete Selected Files”; this will remove the syllabus so you can follow the steps and
upload a different one
HOW DO I VIEW MY SYLLABUS AFTER I HAVE UPLOADED IT?
•
Go back to the syllabi list
•
Select the appropriate semester
•
Find the syllabus you want to look at and click “View”
TEXTBOOKS
Instructors are required to select the textbooks and required materials for all courses assigned to them
every semester. During the period in which the textbook selection is conducted, faculty will receive an
ACOM email reminder with instructions and details on when the textbook/material selection period is
available. It is important that faculty make the selections within their Cardinal Connection system during
the time period so that the TVCC bookstore can adequately stock the materials for each instructor as
well as provide guidance to students purchasing their textbooks from our bookstore.
HOW DO I SELECT MY REQUIRED TEXTBOOK/MATERIALS?
•
After signing in to the Cardinal Connection, select Work with My Classes (Current & Upcoming
Semesters) from the following screen:
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•
From the class list, highlight the desired classes you wish to select or view the books for, then
click on Display/Select Books:
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•
If the timeframe for selecting the semester’s books is not active, you will only be able to display
the books. If you are able to select books, go to the next step. If view only, you will see one of
the next two screens:
Screen when no books have been selected for a class:
Screen displaying selected books:
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•
During the time period in which the book selection is available, the following screen is
accessible:
Books have not been previously selected
Books have previously been selected (note that the selected book(s) is highlighted):
•
Highlight the book(s) for the class. If you want to use all the approved books, highlight All
Textbooks Required, all the approved books will be selected. If not selecting any of the
approved books, select See Instructor. The See Instructor option should be avoided whenever
possible as the student will not be able to get the book list or book costs for the course.
Select Books:
To complete the book selection, press ENTER first (you will not see any response from the
computer). Then press Select. The following screen will be displayed:
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Press Select to confirm the book selection. Press Exit to return to the book selection screen.
If Select was chosen, the following screen will be displayed:
Press Continue to exit the program.
Cancel Book Selection:
To cancel the book selection, press Exit. The following screen will be displayed:
Press Exit to cancel the book selection. Press Continue to return to the book selection screen.
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TRAVEL
All faculty, staff and College-sponsored student trips require prior approval whether or not the trip is
budgeted or advance funds are requested. Instructors must complete and sign a Request for Travel
Authorization form in advance of the trip and submit it to the division chair, associate vice president or
provost and the vice president for instruction for approval. After returning from the trip, a Travel Report
form must completed, signed by the traveling employee and submitted to your division chair for
submission to the business office within 15 days of travel.
Instructors will be reimbursed for any additional approved expenses and any funds not utilized will be
returned to TVCC. Original itemized receipts for all expenses are required and must be attached to the
Travel Report. The only exception to “receipts required” is for meals and incidental expenses if the per
diem method rather than the actual cost method is used. The per diem is currently $32 ($8 for
breakfast, $10 for lunch and $14 for dinner).
The transportation department at TVCC is in charge of all TVCC vehicles. If you desire to request a TVCC
vehicle for a college trip, please consult your immediate supervisor and fill out the Vehicle Request Form
(VFR) located at http://www.tvcc.edu/Logistics/files/VRF.pdf, allowing an adequate amount of time.
Please refer to TVCC Board Policy CJ (LOCAL) for specific information about the transportation
management policies at TVCC.
Each campus has a TVCC vehicle and the Athens campus has a fleet of cars and vans. If a College vehicle
is unavailable and the employee uses his or her personal vehicle, the employee will be reimbursed at the
state-allowed rate (currently 58.5 cents per mile). In order to receive the state-allowed rate, the Vehicle
Request form documenting that no school car was available must be attached to the Travel Report. If a
College vehicle is available and the employee chooses to use his or her personal vehicle, the employee
will be reimbursed at a lower rate (currently 30 cents per mile).
For more information on travel requirements, see the “Travel Policy and Procedures” manual or contact
the business office at TVCC. For additional information regarding the use of the actual cost method vs.
the per diem method, see the “Travel Policy and Procedures” manual on the business services webpage.
TUITION GRANTS
After a minimum of 90 days of employment with the College District, full-time employees, their spouses,
and their children shall be eligible to receive tuition grants. These awards shall be given for enrollment
in credit courses only. The recipient must meet the criteria for admission. To inquire about tuition
grants, contact human resources.
TVWIRELESS
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TVWireless is an initiative of the IT Services department to provide TVCC with wireless network access to
the TVCC Network in most areas across the four campuses. Access to TVWireless is available to TVCC
staff, faculty, adjunct faculty, students and guests. TVWireless provides unencrypted access for most
802.11b/g (Wi-Fi) equipped computers. Note that the actual TVWireless login is still encrypted even
when other network communications are not. For information regarding the TVCC Wireless network,
please visit the webpage at: http://www.tvcc.edu/ITServices/wireless.
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APPENDIX A: FACULTY VITAE
Instructor’s Name
Office Location
Office Telephone
Campus Address
Institution(s) attended and Degree(s) Earned:
Current Teaching Position:
Previous Teaching Positions:
Professional Publications:
Honors, Awards, Service and Publications
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Semester-
APPENDIX B: LECTURE SYLLABUS TEMPLATE
Trinity Valley Community College
COURSE SYLLABUS
Course Rubric, Title:
Instructor Name:
Class Location:
Office Hours:
Office Location:
Office Phone & Alternate Phone #’s:
TVCC E-mail Address:
Course Description:
Course Co- or Pre-Requisites:
Textbook(s) & ISBN:
Please visit the TVCC bookstore online
Required/Recommended Reading(s): Please visit the TVCC bookstore online
Required Materials: Please visit the TVCC bookstore online
Learning Outcomes:
Upon completion of this course, the student should demonstrate a master of the following learning
outcomes:
(List course learning outcomes)
Course Requirements:
(Brief description of the course requirements including major assignment(s), examination(s) and
grading criteria)
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Outline of Course Schedule:
(Outline of the general description of the major subject component in the course in chronological
order: Example- Units or by Week)
Classroom Policies:
(Describe policies on attendance, late assignments, make-up work, classroom behavior, cell phone
use, etc.)
Cheating/Plagiarism:
Scholastic dishonesty shall include, but not be limited to, cheating on a test, plagiarism and collusion.
“Cheating on a test” shall include
(a) Copying from another student’s test paper
(b) Using test materials not authorized by the person administering the test
(c) Collaborating with or seeking aid from another student during a test without permission from the
test administrator
(d) Knowingly using, buying, selling, stealing or soliciting, in whole or in part, the contents of an unadministered test
(e) The unauthorized transporting or removal, in whole or in part, of the contents of the
unadministered test
(f) Substituting for another student or permitting another student to substitute for oneself, to take
a test and
(g) Bringing another person to obtain an unadministered test or information about an
unadministered test.
“Plagiarism” shall be defined as the appropriating, buying, receiving as a gift or obtaining by any means
“Collusion” shall be defined as the unauthorized collaboration with another person in preparing written
work for fulfillment of course requirements.
(Faculty should explain the punishment for cheating)
For example - The student who engages in cheating, plagiarism or collusion may receive a failing grade
on the assignment. The student who engages in cheating, plagiarism or collusion may receive a failing
grade in the course.
Drop Policy:
(Faculty should provide their drop policy)
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A student may withdraw (drop) from a course and receive a grade of “W” at any time during a given
semester subject to the last day to receive a “W” deadline specified in the TVCC schedule or catalog.
Attendance in Developmental Courses/Developmental Drop Policy:
(Applies only if the course is a Developmental Course)
If a student does not receive the minimum required scores on an approved TSI test, the student will be
required to enroll and attend prescribed developmental courses and remain in those courses until
passing test scores are submitted or the developmental sequence is successfully completed.
Research Resources:
The student is encouraged to use the TVCC Libraries as research resources for this course. Students can
search the TVCC Library Resource Center holdings through the on-line catalog. Electronic library
resources provide access to full-text and abstract articles as well as links to a variety of remote research
tools. The physical library contains a specialized collection of research materials specifically chosen to
support the degrees and courses offered at TVCC. Students with research questions or questions about
library services are encouraged to email their question to lrc@tvcc.edu.
Additional Information:
(Faculty may add any information to this area)
Student’s Responsibility:
This syllabus contains information, policies and procedures for a specific course. By enrolling, the
student agrees to read, understand and abide by the rules, policies, regulations and ethical standards of
Trinity Valley Community College as contained in the current catalog and schedule of classes.
Affirmative Action:
TVCC is an affirmative action/equal opportunity institution which provides educational and employment
opportunities on the basis of merit and without discrimination or harassment in full compliance with the
Civil Rights Act of 1964, as amended; the Rehabilitation Act of 1973 (Section 503,504); Americans with
Disabilities Act, as amended, Title IX of the Educational Amendments of 1972; the Vietnam Era Veterans
Assistance Act of 1974; Article 522lk V.A.C.S.; and Executive Orders 11246 and 11758.
AMERICANS WITH DISABILITIES ACT (ADA)
disabilities and ensures access to a wide variety of resources and programs. The passage of Section 504,
Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 requires that
the college make certain special arrangements for students with disabilities such as moving classes to
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Revised July, 2015
accessible locations when necessary, allowing the use of tape recorders, sign language interpreters or
other educational auxiliary aids, making special test arrangements and other accommodations. The
college will make reasonable accommodations for qualified students with a diagnosed physical and/or
learning disability who have been admitted to the college and request accommodations.
Students with disabilities who wish to request accommodations should notify the Guidance Services
Office on their campus. In accordance with federal law, a student requesting accommodations must
provide documentation of his/her disability to the Disability Services counselor.
For more information, please visit the Cardinal Success Center on your campus or contact Mellinda Berry
at 903-675-6224 or email mlberry@tvcc.edu.
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Semester-
APPENDIX C: ONLINE/DISTANCE ED SYLLABUS TEMPLATE
Trinity Valley Community College
DISTANCE EDUCATION COURSE SYLLABUS
Course Rubric & Title:
Instructor Name:
Office Hours:
Office Location:
Expected instructor response time Mon-Fri:
Students should expect responses to student inquiries from the instructor within 24 hours MondayFriday.
Expected instructor response time Sat-Sun and holidays:
Students should expect responses to student inquiries within 72 hours if submitted over the weekend or
student holiday.
Office Phone & Alternate Phone #’s:
TVCC E-mail Address:
Course Description:
Course Co- or Pre-Requisites:
Textbook(s)& ISBN:
Please visit the TVCC bookstore online
Required/Recommended Reading(s): Please visit the TVCC bookstore online
Required Materials: Please visit the TVCC bookstore online
Learning Outcomes:
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Upon completion of this course, the student should demonstrate a master of the following learning
outcomes:
(List course learning outcomes)
Course Requirements:
(Brief description of the course requirements including major assignment(s), examination(s) and
grading criteria)
Proctored Testing Information:
Though this is an ONLINE course, you may be required to take proctored exams at any of the following
locations:
Athens – The Testing Center, located in the Administration Building, is open during regular
business hours. In the event that the testing center is closed (visit http://www.tvcc.edu/testing/
for scheduled closings), you can test at the LRC. Please visit the Athens testing site to determine
the LRC hours of operation.
Palestine – Students are allowed to test at the LRC of the respective satellite campuses. Please
visit the Palestine testing site to determine their hours of operation. NOTE: You MUST arrive at
the testing center(s) at least 1 hour prior to closing so that you COMPLETE your testing before
they close.
Terrell – Students are allowed to test at the A101computer lab during designated hours. Please
visit the Terrell testing site to determine their hours of operation. NOTE: You MUST arrive at
the testing center(s) at least 1 hour prior to closing so that you COMPLETE your testing before
they close.
Outline of Course Schedule:
(Outline of the general description of the major subject component in the course in chronological
order: Example- Units or by Week)
Classroom Policies:
(Describe policies on attendance, late assignments, make-up work, classroom behavior, etc.)
Cheating/Plagiarism:
Scholastic dishonesty shall include, but not be limited to, cheating on a test, plagiarism and collusion.
“Cheating on a test” shall include
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Revised July, 2015
(a) Copying from another student’s test paper
(b) Using test materials not authorized by the person administering the test
(c) Collaborating with or seeking aid from another student during a test without permission from the
test administrator
(d) Knowingly using, buying, selling, stealing or soliciting, in whole or in part, the contents of an unadministered test
(e) The unauthorized transporting or removal, in whole or in part, of the contents of the
unadministered test
(f) Substituting for another student or permitting another student to substitute for oneself, to take
a test and
(g) Bringing another person to obtain an unadministered test or information about an
unadministered test.
“Plagiarism” shall be defined as the appropriating, buying, receiving as a gift or obtaining by any means
“Collusion” shall be defined as the unauthorized collaboration with another person in preparing written
work for fulfillment of course requirements.
(Faculty should explain the punishment for cheating)
For example - The student who engages in cheating, plagiarism or collusion may receive a failing grade
on the assignment. The student who engages in cheating, plagiarism or collusion may receive a failing
grade in the course.
Drop Policy:
(Faculty should provide their drop policy)
A student may withdraw (drop) from a course and receive a grade of “W” at any time during a given
semester subject to the last day to receive a “W” deadline specified in the TVCC schedule or catalog.
(Please see information below on Developmental Course policy).
Research Resources:
The student is encouraged to use the TVCC Libraries as research resources for this course. Students can
search the TVCC Library Resource Center holdings through the on-line catalog. Electronic library
resources provide access to full-text and abstract articles as well as links to a variety of remote research
tools. The physical library contains a specialized collection of research materials specifically chosen to
support the degrees and courses offered at TVCC. Students with research questions or questions about
library services are encouraged to email their question to lrc@tvcc.edu.
Logging on to E-Courses:
For detailed instructions on how to access and log on to the E-Course system, visit
http://www.tvcc.edu/depts/dist.learning/
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Revised July, 2015
Online orientation to E-Courses:
Visit the TVCC E-Course online orientation for detailed instructions on how to use the various aspects of
the Blackboard system. All distance learning students have access to the TVCC e-Course orientation class
when they log into e-Courses.
Additional Information:
(any additional information that has not already been included in the syllabus)
Student’s Responsibility:
This syllabus contains information, policies and procedures for a specific course. By enrolling, the
student agrees to read, understand and abide by the rules, policies, regulations and ethical standards of
Trinity Valley Community College as contained in the current catalog and schedule of classes.
Affirmative Action:
TVCC is an affirmative action/equal opportunity institution which provides educational and employment
opportunities on the basis of merit and without discrimination or harassment in full compliance with the
Civil Rights Act of 1964, as amended; the Rehabilitation Act of 1973 (Section 503,504); Americans with
Disabilities Act, as amended, Title IX of the Educational Amendments of 1972; the Vietnam Era Veterans
Assistance Act of 1974; Article 522lk V.A.C.S.; and Executive Orders 11246 and 11758.
AMERICANS WITH DISABILITIES ACT (ADA)
disabilities and ensures access to a wide variety of resources and programs. The passage of Section 504,
Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 requires that
the college make certain special arrangements for students with disabilities such as moving classes to
accessible locations when necessary, allowing the use of tape recorders, sign language interpreters or
other educational auxiliary aids, making special test arrangements and other accommodations. The
college will make reasonable accommodations for qualified students with a diagnosed physical and/or
learning disability who have been admitted to the college and request accommodations.
Students with disabilities who wish to request accommodations should notify the Guidance Services
Office on their campus. In accordance with federal law, a student requesting accommodations must
provide documentation of his/her disability to the Disability Services counselor.
For more information, please visit the Cardinal Success Center on your campus or contact Mellinda Berry
at 903-675-6224 or email mlberry@tvcc.edu.
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APPENDIX D: ORGANIZATIONAL CHART
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Revised July, 2015
APPENDIX E: DIRECT DEPOSIT ENROLLMENT FORM
TRINITY VALLEY COMMUNITY COLLEGE DIRECT
DEPOSIT ENROLLMENT FORM
Here’s how Direct Deposit works:
An earnings statement will be mailed to your TVCC e-mail address showing gross pay, taxes, other deductions
and net pay on payday or the afternoon prior to payday. The amount and date of the deposit will appear on
your bank statement.
Direct Deposit is safe, convenient and easy. Please complete the authorization form to enroll and return to the
Payroll Department.
As of September 1, 2011, mandatory enrollment into direct deposit is required of all full and part-time
faculty/staff. It is strongly recommended for all work study students.
*****************************************************************************
*
I authorize Trinity Valley Community College and the financial institution listed below to
initiate electronic credit entries and if necessary, debit entries for any credit entries in
error to my:
checking account
savings account
This authority will remain in effect until I have cancelled it in writing in such a time and
manner as to afford TVCC a reasonable opportunity to act on it.
Financial Institution
Employee Name (Please print)
City
Signature
State
Employee TVIN
Bank TRANSIT Routing Number
Bank account number
A VOIDED CHECK, PHOTO COPY OF A CHECK OR ACH/EFT INSTRUCTION FROM BANK OR OTHER
FINANCIAL INSTITUTION MUST BE ATTACHED FOR VERIFICATION OF ACCOUNT INFORMATION.
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Revised July, 2015
Routing options for student workers opting to receive payment by check:
H
P
T
K
Hold at Athens Campus
Send to Palestine Campus
Send to Terrell Campus
Send to Kaufman HSC
Printed Name
Signature
TVIN
Date
1
Revised 5/23/11
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Revised July, 2015
APPENDIX F: TVCC EMPLOYEE CODE OF CONDUCT
Outlined in TVCC Board Policy DH (LOCAL), the following code of conduct shall apply to all faculty, staff,
employees and volunteers while they are on the premises of the College District or when they are away
representing the College District or attending a College District function.
An employee shall not:
1. Solicit, accept or agree to accept any benefit, gift, favor or service that might reasonably tend to
influence the employee in the discharge of official duties or that the employee knows or should
know is being offered with the intent to influence official conduct.
2. Intentionally or knowingly solicit, accept or agree to accept any benefit for having exercised the
employee’s official powers or performed official duties in favor of another.
3. Disclose confidential information, information that is excluded from public disclosure under the
Texas Public Information Act (PIA) or the Family Educational Rights and Privacy Act (FERPA) or
disclose information that has been ordered sealed by a court and was acquired by reason of the
employee’s official position. Additionally, the employee shall not accept other employment,
including self-employment or engage in a business, charity, nonprofit organization or professional
activity that he or she might reasonably expect would require or induce the employee to disclose
confidential information, information that is excluded from public disclosure under the Texas PIA,
FERPA or information that has been ordered sealed by a court that was acquired by reason of the
employee’s official position.
4. Accept employment, including self-employment or compensation or engage in a business, charity,
nonprofit organization or professional activity that could reasonably be expected to impair the
employee’s independence of judgment in the performance of official duties.
5. Make personal investments or have a personal or financial interest that could reasonably be
expected to create a substantial conflict between the employee’s private interest and the public
interest.
6. Utilize College District time, property, facilities or equipment for any purpose other than official
College District business, unless such use is reasonable and incidental and does not result in any
direct cost to the College District, interfere with official duties or interfere with College District
functions.
7. Utilize the employee’s official position or College District-issued items, such as a badge, to obtain
financial gain or privileges or to avoid consequences of illegal acts.
8. Knowingly make misleading statements, either oral or written or provide false information in the
course of official College District business.
9. Knowingly make false and damaging statements about the College District, its students or
employees, regardless of the means and environment in which the statements are made.
10. Deliberately refuse to follow a job-related directive or assignment that is legal and does not violate
safety rules or regulations.
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11. Engage in any political activity while on College District time or utilize College District resources for
any political activity.
12. Use the employee’s own public office for private gain.
13. Misappropriate or use without authorization any College District property, equipment, supplies,
tools, monies or credit cards.
14. Be insubordinate to the employee’s supervisor in relationship to his or her job function or job
responsibility.
15. Engage in any conduct, whether on or off the job, that adversely affects the College District, subjects
the College District to negative publicity or criticism or that affects the employee's ability to appear
at work or perform his or her work.
An employee shall:
1. Perform the employee’s official duties in a lawful, professional and ethical manner benefiting the
College District.
2. Report any conduct or activity that the employee believes to be in violation of this ethics policy to
the College District’s human resources department or legal counsel.
3. Endeavor to avoid any actions that would create the appearance that the employee is violating the
law or the ethical standards of the College District.
4. Maintain a positive and professional work atmosphere by acting and communicating in a manner
where the employee gets along with guests, students, faculty and staff while on campus or at any
time the employee is representing the College District.
5. Follow and comply with all College District policies, regulations or rules.
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Trinity Valley Comuity College - Trinity Valley Community College

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