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1 2015
January
Merriman’s Kapalua is the perfect place to celebrate your special
event. We specialize in weddings and have locations to accommodate
anywhere from two guests to 200 guests. Merriman’s Kapalua offers
two different ceremony locations and many reception options. Our
Event Team is here to coordinate all the details for your big day.
Weddings by Merriman’s have been featured on professional wedding
websites such as Borrowed & Blue and Style Me Pretty. We are
recognized as ‘Best of Weddings 2015’ by The Knot and consistently
receive rave reviews through theknot.com
http://www.stylemepretty.com/destination-weddings/2015/01/19/elegantoceanside-maui-wedding/
http://www.stylemepretty.com/destination-weddings/hawaiiweddings/2011/05/04/maui-wedding-by-mike-adrian-photography/
All weddings are managed by Merriman’s professional event team,
eliminating the stress of planning from afar. Experienced in events
of all scope and size, we are able to provide guidance and
suggestions to achieve your vision and create an unforgettable
event. An Event Manager will be onsite the day of your wedding to
ensure that all details are accounted for and your special day is
all that you dreamed it could be.
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We have two extraordinary ceremony locations available to suit your
guest count and budget. Both locations offer stunning ocean views,
the perfect backdrop for your dream wedding.
Above the ocean with views of Kapalua Bay, Lana’i, and Moloka’i
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Site Fee of $3,500.00 plus tax
Perfect for larger ceremonies
Allows for exclusive use of the full deck for the entire evening
Acoustic music is permitted until 9:30pm
Includes private bar, ceremony chairs, lounge furniture and
multiple fire tables
*Dinner service is not available on the Deck
included with your ceremony booking, using merriman’s event
planning services
 Onsite coordinator
 Unlimited email correspondence during planning process
 Set up and cleanup of event location
 Scheduling of Marriage License appointment
 Rehearsal available upon request
 Décor set up
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On the cliffs edge overlooking Kapalua Bay
 Site Fee of $700 plus tax includes exclusive use of the location
from 10am to 2pm or 3pm to sunset
 Perfect location for ceremonies fewer than 40 guests
 Ceremony chairs are included, archways are available for rent
 Acoustic music is permitted
*This location is also available for cocktail receptions with a
maximum of 50 guests.
included with your ceremony booking, using merriman’s event
planning services
 Onsite coordinator
 Unlimited email correspondence during planning process
 Set up and cleanup of event location
 Scheduling of Marriage License appointment
 Rehearsal available upon request
 Décor set up
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Enjoy Peter Merriman’s signature Hawaii Regional Cuisine in one of
our private reception locations. Both areas offer ocean views with
open air seating. Service staff will be exclusive for your guests,
ensuring a memorable dining experience of the highest standards.
The Cabana is a permanent structure on our outside deck with ocean
views
 Food & Beverage Minimum of $2500 plus tax and service charge
 This location can seat up to 24 guests
Our Private Dining Room offers breathtaking ocean views and
includes an indoor, open air dining section with covered front and
side lanai.
 Food & Beverage Minimum of $5,000 plus tax and service charge
 Site Fee of $5,000 *reduced when booking Deck & Private Dining
Room together
 Seats up to 60 guests with existing tables and chairs
included with your reception booking
 Onsite coordinator
 Dedicated service staff to fit guest count
 Décor set up
 Tables, chairs, linens, napkins
 Set up and cleanup of event location
 Basic flatware, glassware & silverware
 Custom printed menus
 Ivory pillar candles (upon request)
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The following options allow for exclusive use of the property as
well as the most flexibility when customizing your wedding day
details. Buy Out events ensure complete privacy for your special
day. This is also the only option for a live band or DJ and a
dancefloor.
 Food & Beverage Minimum of $18,000 plus tax and service charge
 Site Fee of $10,000.00 plus tax for exclusive use of property
3pm-11pm
 Interior Dining Room and Lanai maximum seating is 200 with existing
tables and chairs
This option is available Monday-Saturday and allows for exclusive
use of the property from 10am-2pm
 Food & Beverage Minimum of $4,000 plus tax and service charge with
a Site Fee of $500 plus tax
 Sunday Brunch events available (non-exclusive). Please inquire.
included with restaurant buyout
 Onsite coordinator
 Ceremony and cocktail reception locations
 Rehearsal available upon request
 Marriage License appointment arranged
 Décor set up
 Set up and cleanup of event locations
 Dedicated service staff
 Tables, chairs, linens, napkins, lounge furniture & fire tables
 Basic flatware, glassware, silverware & custom printed menus
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merriman’s event management
All amenities and services can be arranged prior to your event by
Merriman’s Event Team. This includes floral arrangements, décor,
entertainment, minister, photography, etc. We require that this be
booked by Merriman’s using our approved vendors. An additional nonrefundable deposit will be required to secure these vendors. An Event
Manager will also be present for the setup and coordination on the day
of your event. Merriman’s Event Team cannot help coordinate any off
property items. We require that all items are booked either by
Merriman’s or by your wedding coordinator if you choose to hire an
outside coordinator (see below).
approved vendors
Please inquire for a list of Merriman’s Approved Vendors. All
amenities ordered must be from these approved vendors or approved by
Merriman’s. This includes florists, photographers, ministers, cake,
entertainment, rental equipment, etc. To ensure accuracy we also
require that these vendors are booked by Merriman’s or your wedding
coordinator. If you do not adhere to this policy, non-approved vendor
fees will apply. All vendors must submit Certificates of Insurance
listing Merriman’s Kapalua as an additionally insured prior to
providing services on property
outside coordinators
If you choose to hire an outside wedding coordinator, we are happy to
work with them to plan your day.
All outside coordinators must be
local coordinators that have been approved by Merriman’s. This
coordinator will then be responsible for booking all your wedding
vendors from her list of vendors. Any vendors that a coordinator
works with are considered approved. Outside Coordinators are
responsible for submitting vendor Certificates of Insurance prior to
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events. The ceremony, timeline, and vendor coordination will be the
responsibility of your coordinator. Merriman’s will handle food,
beverage, and setup.
menus
Set-menus are required for parties of 15 or more. Parties fewer than
15 guests have the option of choosing a set-menu or a la carte menu.
We reserve the right to change menus items and pricing as needed, due
to availability of products. Vegetarian or children’s menus are
available upon request. Menu selections are required two weeks prior
to the event, along with any entrée selection.
wine selection
The Restaurant offers an extensive wine list. We review our list and
make changes often; all prices are subject to change. For parties of
10 guests or more we require you to select wine that will be available
to your guests. Pre-selections need to be placed at least two weeks
in advance to ensure availability. If you have not selected your wines
within one week of your event our Sommelier will select them based on
your price point. Any wine that has not been pre-selected may not be
available for your event.
liquor laws
Maui County liquor laws now allow guests to bring in wine. We permit
a maximum of two 750ml bottles of wine per visit. The wine must not be
on our current wine list. There is corkage fee of $35 per bottle.
liquor & beverage
A cash bar is not permitted. You are welcome to set a bar cap;
however, we cannot guarantee that exact amount. You may preselect
your beverage menu or permit a full open bar. Be advised that items
ordered as martinis, margaritas, or with fresh juices are subject to
an upcharge. If you would not like these options to be available to
your guests please inform the Event Manager prior to the start of your
event. All beverage prices are subject to change. Any of your guests’
unpaid bar tabs will be your responsibility. All beverages will be
billed as consumed. Tax and service fee will be applied to all liquor
and beverage sales.
tax & service fees
All food and beverage is subject to a 22% service fee, 4% of which
covers expenses other than wages and tips of employees. A 20%
coordination fee will be added to all incidental charges, including
but not limited to: flowers, rental items, cakes, entertainment,
photographer, minister, etc. The 20% coordination fee does not apply
to site fees. Taxes and service fees are not included in set-menu
price unless specified. Local tax of 4.166% and a 22% service fee will
be added to the final food and beverage bill. Tax will be added to all
items including food, beverage, service/coordination fees, and
incidentals. Tax and service fee is outside of the food and beverage
minimum.
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food & beverage minimum
To reserve an event location we require you to commit to a food and
beverage minimum. Please inquire if you are uncertain of your food
and beverage minimum. All food and beverage must be consumed on
property during the hours of your event. No food and beverage will be
available “to go”. If you do not reach this amount, we will charge
the difference to your final bill at the completion of your food and
beverage service. The total food and beverage minimum and any amount
that you go over will be charged tax and service fee.
event locations
Event location changes are generally not available. In the event that
your guest count increases drastically, we will do our best
to accommodate you in a larger space; however, we cannot guarantee
that this will be available. In the event that your guest count
decreases and you wish to change to a smaller location, this will be
treated as a partial cancellation, and fees will apply. Guests are not
permitted to utilize any location on the property other than the space
agreed upon in the booking contract. Ceremony-only events must make
arrangements with Merriman’s Event Team to receive food and beverage
service. Large parties that have not made prior arrangements with the
Event Team will not be accommodated at the inside bar or outside at
the point bar, due to space and staffing limitations.
seating arrangements
Table configurations will be determined based on availability, time of
seating, and size of group, unless otherwise specified by Event
manager. For parties over 150 we may require that you rent chairs.
More elaborate decorations requiring set-up by our staff may incur
additional fees. All items delivered to the restaurant must be clearly
marked with the party name and date, and given to a manager.
guarantee
A guarantee of attendance is due one week in advance of the scheduled
function. If we are not advised of a guaranteed count, the tentative
number of guests will become the guaranteed count. No shows on a
guaranteed count are charged $35.00 on an a la carte menu or full
price on an event set- menu.
entertainment
Live entertainment is permitted on the Deck and Grassy Overlook,
provided that it is acoustic only and booked by Merriman’s. Please
contact us for all entertainment information and guidelines. All
entertainment must be booked and approved by Merriman’s Kapalua
Restaurant prior to the event. Entertainment is permitted in the
dining room only if the event is a complete “buyout” of the
restaurant. Merriman’s has complete control over sound for all
entertainment. The doors facing Kapalua Bay must remain closed when
there is a DJ. For non-exclusive events the music in the dining room
cannot be turned off or down.
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curfews
Merriman’s Kapalua requires that all events must end by 11 pm. Any
setup provided by an outside company must be finished by 11pm. Kapalua
Resort has a 10pm noise curfew and all music must be finished by 10pm.
Deck event entertainment must end by 9:30 pm.
exclusive private parties (buy-out)
Merriman’s is available for completely private events. Closing the
restaurant and bar to the public in the evening does involve a minimum
food and beverage and a site fee. Please contact us directly if you
wish to explore this option.
confirming your booking
An advance deposit is required to secure all reservations. The deposit
will be based on 50% of estimated food and beverage expenses, & 100%
of the site fee and any amenities. A reservation is considered
guaranteed only after the deposit has been paid. 50% of deposit is
deemed nonrefundable. All buyout functions will require a signed and
dated contract to confirm details. A contract may be requested for any
event. Location changes are not permitted.
billing
Final Payment is due at the end of your function. All events require a
credit card as security on final payment due. If you fail to pay the
bill at the end of your function, the credit card on file will be
charged for any remaining balance unless other arrangements have been
made prior to the event. 90% of total bill is due one week prior to
event. The event manager will review final billing on the next
business day following your event. The onsite contact may not have
all the information to do this on the day of your event.
cancellation policy on non-exclusive events
A minimum of 30 days advance notice will be required, 50% of deposit
is deemed nonrefundable. If cancellation occurs within less than 30
days in advance, the full deposit will be deemed “Non-Refundable”. No
shows on a guaranteed count are charged $35.00 on an a la carte menu
or full price on an event set menu. Location changes are not
permitted. A 2.6% credit card fee will apply to any refunds made to a
credit card.
deposit & cancellation policy on exclusive events (buy-out)
An advance deposit of 50% of the Exclusive event fee will be required
to hold the space. 50% of this deposit is deemed “nonrefundable” upon
cancellation for any reason. If cancellation occurs within less than
45 days in advance, the full deposit will be deemed “Non-Refundable”.
Within 14 days of the event the entire food and beverage minimum must
be paid in full. A 2.6% credit card fee will apply to any refunds made
to a credit card.
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weather
All event spaces are rain or shine locations. Both ceremony locations
are outdoors and we do not have an indoor ceremony location. In the
event that we have extreme weather conditions that prevent you from
having the event outside, Merriman's Event Team will make
every accommodation possible to find an alternative solution. This
will typically involve moving the ceremony to your booked dinner
location. The site fee for the ceremony location, in addition to all
rental items, vendors, and flowers, will still apply in the event
of inclement weather
force majeure
In the unlikely event that Merriman's is unable to provide the
services described in this agreement on the event date for any reason,
including but not limited to, acts of God, fire, floods, hurricanes,
storms, natural disasters, Government restrictions, wars, terrorist
acts, or other circumstances beyond the control of either party that
causes the cancellation of the event as the result of a force majeure
event, all deposits already paid will be deemed nonrefundable. However, Merriman's will use all reasonable efforts to
work with clients to reschedule the event at a later date, subject to
the venue's availability.
décor items
Merriman’s Kapalua requires that all décor be approved. Please submit
a list of all items that you will be bringing for approval. This
should include any guest favors, table décor, guest book items,
seating cards, other displays, etc. You are not permitted to bring in
your own flowers. If you do not adhere to this policy, additional fees
will apply. We require that your décor is either setup by your
wedding coordinator or Merriman’s Event Team. We do not allow groups
to set up their own décor at any time. If you do not have a wedding
coordinator, then Merriman’s Event Team will set your décor. Thirty
minutes of décor setup is included with all bookings. There will be a
fee for extra time needed and this will be assessed on the day of your
event. The setup fee is charged in 30 minute increments at $50 per 30
minutes. To save time, please include detailed instructions and have
your items as prepared as possible. All décor must be dropped off to
the event managers 24 hours before your event. Merriman’s Kapalua is
not responsible for any items left behind after the event. If items
are left behind, they can be picked up the following day before 3pm.
We are not permitted to have an open flame in the restaurant.
cakes
Merriman’s makes special occasion cakes in house, based on
availability. Cakes by Merriman’s will count toward the food and
beverage minimum. If you would prefer to use an outside vendor,
please inquire for the approved vendors. Cakes from approved vendors
will be added to your final food and beverage bill. They will be
charged tax and service fee and will not count toward your food and
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beverage minimum.
evening.
Any leftover cake must be taken with you that
rental equipment
Any equipment or structures must be rented direct through Merriman’s
for liability and safety reasons.
premium
Holidays
pricing.
booking.
pricing
and other special dates may be subject to premium
You will be made aware of this prior to your
Certain dates may not be available for event bookings.
valet
Buyout events of 70 people or more are required to use valet unless
they are arriving via motor coach. There is a fee of $300 to have
valet present at your buyout event.
For non-exclusive events we
offer complimentary valet starting at 5pm. This is the only method of
parking available. Valet may not be available before 5pm. If you
would like have valet available prior to 5pm, please make arrangements
with the event manager.
merriman’s event team
start planning your dream wedding!
marina scott
event manager
eventsmaui@merrimanshawaii.com
808.669.6400
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