2016 Annual Conference

m 2016 Annual Confer ence m
CALIFORNIA SOCIETY of MUNICIPAL FINANCE OFFICERS
Exhibitor & Sponsorship
Opportunities
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MARCH 1-4,2016
DISNEYLand RESORT HOTEL
Letter f rom 2016 CSMFO
Pr esident John Adams
Dear Exhibitor/Sponsor,
Thank you for being a supporter of the California Society of Municipal Finance Officers
(CSMFO). I’m really excited about our 2016 Annual Conference, A Finance Life for
Me, being held March 1-4 at the Disneyland Resort Hotel. I hope you are too.
At CSMFO, we try to keep our registration
costs really reasonable for our government
attendees—and we know the only way
we’re able to continue to do that is with the
support of our exhibitors and sponsors. We
sincerely appreciate the value you bring to
our membership, both in your products/
services and financial support. To show
our appreciation we have been working
hard this year to offer you more for your
sponsorship dollars.
To that end, you’ll notice we’ve added
some extra benefits to this year’s exhibitor
and sponsorship packages. In early 2016
CSMFO will be rebranding its MiniNews
into the CSMFO Magazine. By
becoming a 2016 Diamond Jubilee or
Diamond exhibitor, your company will be asked to present a feature cover article in
2016. In addition, we have also added a “Case in Point” feature to the Diamond
level, where CSMFO will give you a meeting room to hold your own half-hour
presentation.
And there’s more! We have added a Sapphire exhibitor and sponsorship level, as well
as enhanced all other categories. Please read all the benefits associated with the level
you choose, to make sure you’re taking advantage of everything and getting the most
out of your sponsorship dollars. All the news about our new offerings and your possible
levels of participation are enclosed in this Exhibitor Packet.
I look forward to welcoming you back to CSMFO in March, to The Happiest Place On
Earth.
Yours,
John Adams
President - Elect
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CSMFO 2016 annual confer ence
EXHI BITOR & S PONSORSHI P PROS PECTUS
Why Exhibit At CSMFO?
When you exhibit at the CSMFO Annual Conference, you will be provided with many opportunities to build
and develop quality relationships with your current clients and prospects. You will meet face-to-face with many
government officials in California.
Take advantage of the CSMFO Annual Conference to:
• Reach the largest range of government finance officials;
• Introduce and advance new products and services;
• Gain exposure to government finance officials, decision-makers and key personnel.
The exhibit hall sells out early each year, so register now!
Exhibit Hall Location
The location of the exhibit hall is at the Disneyland Resort Hotel in Anaheim, California.
Exhibitor Booth Selection
Booth selection shall begin on Wednesday, January 6, 2016. Booth selection priority is given according to
sponsorship level and date of registration. CSMFO will make every effort to place exhibitors in the areas of their
choice; however, CSMFO does reserve the right to place or relocate any exhibitor based on what is best for the
Exhibit Hall as a whole.
PA S T C O
NFEREN
CES
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exhibitor schedule
tuesday, march 1
12:00pm- 6:00pm
Booth Set Up
2:00pm- 4:00pm
Exhibitor Registration
wednesday, march 2
8:00am- 5:00pm
Registration Open
7:30am- 10:00am
Exhibitor Booth Set Up
10:00am-11:30am Exhibit Hall Open
11:45am- 1:45pm
Opening General Session Lunch &
Speaker (exhibitors encouraged to attend)
Exhibit Hall Open (Exhibit Hall remains open during
2:00pm- 6:30pm
THURS DAY
breakout sessions 2pm- 3:15pm and 4pm- 5:15pm)
EVENING EVENT
3:15pm- 4:00pm
Dessert Break in Exhibit Hall
– We’re Going to Disneyland!
5:15pm- 6:30pm
Vendor Reception in Exhibit Hall
thursday, march 3
7:30am- 10:00am
Exhibit Hall Open
7:30am- 8:30am
Breakfast in Exhibit Hall
9:45am-10:15am
Break in Exhibit Hall
General Session Lunch & Speaker
11:30am- 1:45pm
(exhibitors encouraged to attend)
1:45pm- 2:30pm
Dessert Break & Prize Drawing in
Exhibit Hall
2:30pm- 5:00pm
Exhibit Hall Breakdown
Please Note: Exhibitors are invited to attend all events
including breakfasts, luncheons and Thursday Evening Event.
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After the conference day ends, get on your
Disneyland attire and head over to Disneyland.
All registrants will receive a Twilight Ticket
to Disneyland (good 5pm until park closes).
Specifics about how to pick up your tickets will
be included in your registration packets. (Extra
Twilight Tickets can be purchased through
CSMFO’s discounted ticket link. These special
ticket prices are not available once you arrive at
the Resort. Our ticket store closes at 9:00 pm on
Sunday, February 28, 2016.)
After Disneyland closes to the general public,
join CSMFO as we section off a piece of the park
for a private event just for us! Enjoy desserts,
drinks, a DJ and unlimited access to Pirates of the
Caribbean and Indiana Jones. This is an event
not to be missed! Attendance at the after party is
included as part of your conference registration,
but you MUST indicate if you are attending this
event. Additional guest tickets for the after party
are available for $65 each on the CSMFO
registration page.
Exhibitors & Sponsors, please note:
Due to the nature of the Thursday evening event
and since the CSMFO after party won’t start until
9:30 pm, we are allowing Thursday evening as
another opportunity for you to schedule your own
reception or dinner and network one-on-one with
your customers.
sponsorship opportunitie s
2016 ANNUAL CONFER ENCE
NEW FOR ALL EXHIBITORS 2016:
•Company name, description of services (as provided by
company, up to 50 words) and web link on Guidebook
and in conference program.
•Additional conference passes for Wednesday afternoon
only (1:30 pm to 6:30 pm, excludes lunch, includes
vendor reception). Number of passes is based on
registration level. The passes are intended for company
staff that have not had the opportunity to attend the
conference and Exhibit Hall in the past.
•50% off price of one (1) ad in the new CSMFO
Magazine (replacing the MiniNews in 2016).
EXCLUSIVE FOR DIAMOND JUBILEE AND
DIAMOND EXHIBITORS:
•Case in Point presentation opportunity. 1/2 hour
presentation for you to show a “case in point” of how you
partnered with an agency.
•Featured article in new CSMFO Magazine (replacing the
MiniNews in 2016).
DIAMOND JUBILEE EXHIBITORS - $12,000
•First choice of double booth 8’ X 10’ pipe and drape
•Half-hour “Case in Point” presentation
•Seven (7) complimentary attendees
•Three (3) half-day Wednesday passes
•Full-page ad in Conference program
•Complimentary participation in Exhibit Hall Game
•Choice of your company name on one of the following
(all pre-stuffed in Conference registration bag):
◊Lanyard
◊Notepad
◊Pen
•Company logo and name on front page of Conference
website
•Company insert into Conference registration bag
•Logo on bottom banner of Guidebook
•Reserved table at lunch – invite your top customers to
your premier seating
DIAMOND EXHIBITORS - $10,000
•Second choice of double booth 8’ X 10’ pipe and drape
•Half-hour “Case in Point” presentation (based on
availability when registering)
•Six (6) complimentary attendees
•Three (3) half-day Wednesday passes
•Full-page ad in Conference program
•Complimentary participation in Exhibit Hall Game
•Choice of sponsoring (signage included):
◊Tap & Go
◊Charging station
◊Lounge area
•Company logo and name on front page of Conference
website
•Company insert into Conference registration bag
•Reserved table at lunch – invite your top customers to
your premier seating
SAPPHIRE EXHIBITORS - $8,000
•Single booth 8’ X 10’ pipe and drape
•Five (5) complimentary attendees
•Three (3) half-day Wednesday passes
•Half-page ad in Conference program
•Choice of sponsoring (signage included):
◊Coffee Break
◊Dessert
◊Breakfast
•Complimentary participation in Exhibit Hall Game
SAPPHIRE NON-EXHIBITORS - $7,000
•Four (4) complimentary attendees
•Two (2) half-day Wednesday passes
•Half-page ad in Conference program
•Choice of sponsoring (signage included):
◊Coffee break
◊Dessert
PLATINUM EXHIBITORS - $6,000
•Single booth 8’ X 10’ pipe and drape
•Four (4) complimentary attendees
•Two (2) half-day Wednesday passes
•Half-page ad in Conference program
PLATINUM NON-EXHIBITORS - $5,000
•Three (3) complimentary attendees
•One (1) half-day Wednesday pass
•Half-page ad in Conference program
GOLD EXHIBITORS - $4,500
•Single booth 8’ X 10’ pipe and drape
•Three (3) complimentary attendees
•Two (2) half-day Wednesday passes
•Quarter-page ad in Conference program
GOLD NON-EXHIBITOR - $3,500
•Two (2) complimentary attendees
•One (1) half-day Wednesday pass
•Quarter-page ad in Conference program
SILVER EXHIBITORS - $3,000
•Single booth 8 X 10’ pipe and drape
•Two (2) complimentary attendees
•One (1) half-day Wednesday pass
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SILVER NON-EXHIBITORS - $2,000
•One (1) complimentary attendee
•One (1) half-day Wednesday pass
BRONZE EXHIBITORS - $1,800
•Tabletop display only
•One (1) complimentary attendee
•One (1) half-day Wednesday pass
ALL EXHIBITORS RECEIVE:
•Company name on Conference website by exhibitor level
•Company name in Conference program by exhibitor level
•Company name on PowerPoint by exhibitor level at
General Sessions
•Signage during sponsored event
•Ribbons for badges for all company attendees
•Company name plus 50-word description of services (as
provided by company) and web link on Guidebook and
in the Conference program.
OTHER E XHI BITOR/NON-E XHI BITOR
S PONSORSHI P
OP PORTUNITIE S
Below are additional opportunities to showcase and promote
your company at the CSMFO Annual Conference. If you are
interested in sponsoring any of the items listed below, please
contact Exhibit & Sponsor Liaison Candy Retamoza at candy.
retamoza@staff.csmfo.org or (209) 981-3354.
President’s Dinner
$5,000 Minimum – Limited Availability
This option is open to all sponsorship levels. The President’s
Dinner is held on Tuesday evening, March 1. All sponsors will
receive their company name and logo on the dinner invitation,
prominent name recognition at the dinner, two seats at the
dinner and a brief opportunity to address the group.
Wednesday Night Karaoke Lounge
$5,000 Minimum – Only One Available
This option is open to all sponsorship levels. A fun evening
singing your favorite songs along with a DJ. No-host bar.
Event starts at 9:00 pm. Sponsors will have prominent name
recognition at the event.
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Exhibit Hall Game – ‘Find the Company that Fits’
Treasure Hunt
$200
Find the hidden treasure! Participating exhibitors will provide
a 30-word description of company services; the attendee
must find the exhibitor that matches the description. This
opportunity is open to all levels of sponsorship. Registration
is limited to the first thirty (30) exhibitors to sign up and is
complimentary for all Diamond and Sapphire exhibitors. If
you would like to participate in this Treasure Hunt, be sure to
check the “Exhibit Hall Game” box on the registration page.
Make the most of your CSMFO Exhibit Hall experience and
bring the attendees to you!
ADDITIONAL EVENT INFORMATION
EXHIBITOR DEADLINES
January 6, 2016 – Booth selection begins. Exhibitor
registration fees increase by $300 after January 6.
January 16, 2016 – Registrations received after this date
may not be included in any printed Conference documents
or in the Guidebook mobile application.
January 22, 2016 – Online exhibitor registration ends.
February 8, 2016 – Hotel reservation deadline for
Conference rate, based on availability.
February 15, 2016 – Payments must be received by
CSMFO to avoid $100 late fee.
ONLINE REGISTRATION
Exhibitor and Non-Exhibitor Sponsorship registration (with
payment by credit card or check) is only available online.
Please go to our website at http://conference.csmfo.org and
register now! If mailing payment, it must be received no later
than February 15, 2016 to avoid a $100 late fee. Please
mail check to: CSMFO Exhibitor, 700 R Street, Suite 200,
Sacramento, CA 95811. (PLEASE NOTE NEW MAILING
ADDRESS!)
If payment is not received in our office prior to the opening of
the 2016 Annual Conference, we will ask that an attending
exhibitor pay on site via credit card, including the additional
$100 late fee.
ADDITIONAL ATTENDEES
Additional attendees may be added as follows (in addition
to those included with your sponsorship level):
Full conference registration - $600
Daily conference registration - $375
Please register your additional attendees on the online
registration form.
TRADESHOW MANAGEMENT
Tricord Tradeshow Services will provide all exhibitor services
in the Exhibit Hall, including but not limited to: booth
equipment, rental furnishings, electrical distribution, freight
and material handling labor, custom display rentals and sign
producing and hanging capabilities. An Exhibitor Service
Kit containing the necessary information and order forms will
be emailed to your organization’s contact person once your
registration is processed. Mike Grim at Tricord is the contact
person and he may be reached at (831) 883-8600 or by
email at mike@tricord.net.
HOTEL INFORMATION
Disneyland Resort Hotel
1159 West Magic Way
Anaheim, CA 92802
Make your room reservation now! The special rate for the
conference is $179 plus tax. A limited number of rooms are
reserved at this rate. To secure a room please contact the
Disneyland® Resort by booking online 24/7 at Make My
Room Reservation or by calling (714) 520-5005, M-F from
8:00 am to 5:00 pm PST. Reservations must be made by
Monday, February 8, 2016. Prevailing rates may apply after
this date or when the group rooms are sold out, whichever
occurs first. Rooms are subject to availability.
OPEN EVENING
The evening of Wednesday, March 2, has been designated
an “open evening.” We have left this time open for vendor/
customer networking. The evening of Thursday, March 3,
prior to 9:30 pm, is also available this year. Please avoid
scheduling your events during CSMFO scheduled events.
CSMFO’s new magazine to launch in
March AND YOU can be on the cover!
OTHER ACTIVITIES
On Tuesday, March 1 beginning at 8:30 am there will be
a golf tournament at Black Gold Golf Course. Sponsorship
opportunities will be available. Register online.
On Tuesday, March 1 from 12:00 pm to 4:00 pm there will be
the 5th Annual Tennis Tournament at the Anaheim Tennis Club
sponsored by Bank of the West. Register online.
QUESTIONS
Questions regarding registration and rules should be directed
to Exhibit & Sponsor Liaison Candy Retamoza at candy.
retamoza@staff.csmfo.org or (209) 981-3354.
nded last
Over 900 people at te
year’s conference!
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