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2017 PRIORITY
Exhibit Space Selection
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exhibit space now!
Priority Rank 151-390
Thursday, June 9
10:30 a.m.-4 p.m.
Priority Rank 391+
Friday, June 10
9 a.m.-3 p.m.
Booth #C4046 | Central Hall
17
Conference: June 10 -16 | Exhibits: June 14 -16
Orange County Convention Center | Orlando, Florida, USA
PRIORITY EXHIBIT
SPACE SELECTION
SCHEDULE
Don’t miss your time
slot! This is your
company’s opportunity
for the best available
THURSDAY, JUNE 9
PRIORITY RANK TIME
151-180
181-220
Break
221-250
251-280
281-300
301-330
331-360
361-390
10:30 a.m.-11:30 a.m.
11:30 a.m.-12:30 p.m.
12:30 p.m.-1:00 p.m.
1:00 p.m.-1:30 p.m.
1:30 p.m.-2:00 p.m.
2:00 p.m.-2:30 p.m.
2:30 p.m.-3:00 p.m.
3:00 p.m.-3:30 p.m.
3:30 p.m.- 4:00 p.m.
space at InfoComm
2017, and 80% of
booth space is booked
during Priority Space
Selection.
FRIDAY, JUNE 10
PRIORITY RANK TIME
391-430
431-470
471-510
511-550
551-590
Break
591-640
641-700
701-750
751-800
801+
9:00 a.m.-9:30 a.m.
9:30 a.m.-10:00 a.m.
10:00 a.m.-10:30 a.m.
10:30 a.m.-11:00 a.m.
11:00 a.m.-11:30 a.m.
11:30 a.m.-12:00 p.m.
12:00 p.m.-12:30 p.m.
12:30 p.m.-1:00 p.m.
1:00 p.m.-1:30 p.m.
1:30 p.m.-2:00 p.m.
2:00 p.m.-3:00 p.m.
If your company misses its time slot, you can select space after 2:00 p.m. on Friday, June 10. This is the last chance
for current InfoComm 2016 exhibitors to choose their preferred 2017 location. After Friday, June 10, space sales for
InfoComm 2017 will open to all interested companies.
PLEASE NOTE: InfoComm show management has pre-assigned companies ranked 1-150 as well as exhibitors that
require a 2,000 net square foot or larger exhibit space based on priority rank. This pre-assignment helps reduce major
redrawing of the floor plan during the Priority Exhibit Space Selection. A real-time floor plan will be available for you to
view in real time during Priority Exhibit Space Selection.
MEMORANDUM To: All InfoComm International® Exhibitors From: InfoComm Show Management Date: May 5, 2016 RE: InfoComm International® 2017 Exhibitor Priority Space Selection Policies Since 1977, InfoComm Show Management has utilized a Priority Points system to aid show management and current exhibitors in the selection and assignment of exhibit space for the next year’s show. InfoComm Management’s revised policies on the accumulation and use of Priority Points are hereby set forth: Summary of Priority Space Selection Policy Changes: – To use the top Priority Points rank of multi‐brand companies, one space must be chosen using a single contract. – If multi‐brand companies do not select one common space, they may choose separately in order of previous Priority Points earned by their individual brands. – Exhibit spaces may not span main aisles. – Single brand companies may only pick additional spaces at the end of Priority Space Selection. – The Priority Points earned by separated brands prior to consolidation will remain with the separated brand. – Exhibitors do not have the right to demand that other exhibitors not exhibit next to them. Priority Space Selection Policies for 2017: In cases where multiple companies/brands are owned or acquired by a common parent company/owner (regardless as to whether such parent company/owner is privately held or is a publicly traded company), Priority Space Selection for such exhibitors may be conducted in one of the following ways: 1. Individual Company Brands maintain their own exhibit booth spaces on the show floor (in adjacent or separate locations): a. The existing Priority Points held by each individual company brand will remain with the respective brand. b. Exhibit booth space selection will be made by each brand’s Priority Points rank. c. Separate contracts will be made by each brand for its individual exhibit booth space on a brand‐
by‐brand basis. 2. Brands consolidated into a single exhibit booth space: a. The highest Priority Points total of the consolidated brands will be used for Priority Space Selection. i. Once consolidated, the parent company or brand with the highest Priority Points of the consolidated brands will earn the Priority Points for its entire brand collective. Should any of the consolidated brands be divested, sold or otherwise choose to contract exhibit booth space independent of the parent company in the future, the Priority Points earned by such separated brand prior to consolidation will remain with the separated brand. The brand or brands that are split off will continue to acquire Priority Points moving forward under the show’s policies. b. The consolidated single exhibit booth space must conform to the show’s rules, including: i. A single consolidated exhibit booth space may not cross a main aisle as indicated on the show floor plan. 11242 Waples Mill Road, Suite 200, Fairfax, VA 22030 U.S.A. ‐ +1.703.273.7200 ‐ FAX +1.703.273.5924 ‐ www.infocommshow.org ii. Should the consolidated single exhibit booth space design have internal aisles to create separation between brands, the space used for such aisles will be considered part of the exhibit booth space and will be treated as paid exhibit space at the applicable show exhibit space rate. iii. In the case where one or more brands within the consolidated group desire a separate exhibit space located away from the consolidated exhibit booth space (i.e.: audio brand wishes to occupy exhibit space within the audio pavilion and the rest of the consolidated brands have a single consolidated exhibit booth space in the general exhibits area of the show floor), such brand(s) may select space at that individual brand’s Priority Points rank. However, multi‐brand companies may only select one space at a main entrance. If such individual brand does not have its own Priority Points rank, the company will select its exhibit space at the end of the Priority Space Selection process. c. In the case of a single consolidated exhibit booth space, such space will be assigned under one contract and the individual brand names will be listed in the Show Guide and Exhibitor Listings as provided for by the show’s rules. i. In the case of a single consolidated exhibit booth space, the contracting parent company/brand name will be used to indicate the exhibit booth space location on the show floor plan. ii. In the case of multiple exhibit spaces in separate locations on the show floor, each individual brand name will be used to indicate the individual brand’s exhibit booth space location on the show floor plan. New Space Selection Policies: 1) In the case of single brand exhibitors that wish to contract more than one exhibit space location on the show floor, they may only select one exhibit space location using their Priority Points rank and any additional exhibit space(s) may only be selected at the end of the Priority Space Selection process. 2) Companies do not have the right to demand that other exhibitors not exhibit next to them. Additionally, InfoComm Show Management will pre‐assign exhibit spaces for InfoComm 2017 to exhibitors with Priority Point ranks 1 through 150 prior to the InfoComm 2016 event. Such pre‐assignments will be done in Priority Point rank order regardless of space size selected. This change will allow Show Management to accommodate long‐
time exhibitors of all exhibit sizes in an equal manner in advance of the on‐site InfoComm 2017 Priority Space Selection. InfoComm Show Management will have a draft InfoComm 2017 floor plan available online for review no later than May 20, 2016; exhibitors will receive notification as to their appointed pre‐show selection time. Exhibitors with a Priority Points rank higher than 150 that also have exhibit spaces 2,000 n.s.f. and larger will continue to have their spaces pre‐assigned, per our previous Priority Space Selection policy. All other exhibitors with Priority Point ranks higher than 150 will select their InfoComm 2017 exhibit spaces on‐site during the InfoComm 2016 show. A complete Priority Space Selection prospectus including Priority Points rank roster and space selection schedule will be available by May 30, 2016. Exhibitors with such pre‐assigned exhibit booth spaces will remain responsible for completing an exhibit space contract and adhering to all exposition rules and regulations as set forth in the Priority Booth Selection Package. Exhibiting companies can accrue Priority Points through the following two methods: Method 1: Exhibiting companies earn Priority Points on the following basis: 10 points per year for maintaining membership in InfoComm International (the Association) 5 points (pts.) per year for participation as an exhibitor in InfoComm June U.S. show* Page 2
1 point per year per 100 net paid square feet (n.s.f.) of exhibit booth space at InfoComm June U. S. show* Example: An InfoComm exhibitor that participated in InfoComm 2016 (5 pts.) and that is also a member of InfoComm International (10 pts.) and who had a 20' x 20' booth space (400 n.s.f. = 4 pts) would have earned 19 Priority Points for 2016. *Note: Priority Points do not apply to participation in other InfoComm shows held internationally. Method 2: Exhibiting companies can earn Priority Points through the acquisition/purchase of other exhibiting companies. The greater of the two Priority Point totals of the consolidated companies are utilized when selecting a single consolidated exhibit space. (Note: Companies that merged prior to Oct. 15, 1998, fall under the “old rule” that stated that Priority Points of the purchased company are fully added to the purchasing company’s total Priority Points.) Example: XYZ Company that had 80 Priority Points for InfoComm 2016 acquires ABC Company that had 60 Priority Points for InfoComm 2016. The newly consolidated ABC‐XYZ Company now has 80 total Priority Points that will apply toward its Priority Points ranking for InfoComm 2017. If such an acquisition/merger/purchase of an exhibiting company occurs, the purchasing company must notify InfoComm Management in writing prior to the opening of the current year’s show to request that the higher of the companies’ Priority Points be used for space selection for the following year’s show. Additional Priority Point Policies: The total number of Priority Points accrued by each InfoComm exhibitor determines the exhibitor's Priority Points number or Priority Points ranking. Priority Points are recalculated each year, approximately 30 days before the start of each exposition, and are used by InfoComm Management to assign booth space at the Priority Booth Selection for the following year's show. Current exhibitors and companies that have exhibited in the previous three years’ shows are ranked according to accumulated Priority Points and are kept on file with InfoComm Show Management. However, only current exhibitors in the most recent show are listed on the Priority Points roster listed both in descending order of Priority Points rank number and alphabetically in the Priority Points Roster that is published and distributed to each exhibitor in their InfoComm Priority Booth Selection Package. The Priority Booth Selection documents are made available prior to the show online at www.infocommshow.org, are mailed to U.S. exhibitors and are also distributed at show site to each exhibitor’s booth. Priority Booth Selection Packages are available at the Show Management Office prior to Priority Booth Selection. Additionally, Priority Points are also used by InfoComm Show Management in the assignment of sleeping rooms, meeting rooms, hospitality suites, banquet space, etc. at InfoComm block hotels and within the Convention Center in the show’s host city. Any questions and or comments regarding the above policy may be directed to: Jason McGraw, CTS, CAE Sr. Vice President of Expositions InfoComm International 11242 Waples Mill Road, Suite 200 Fairfax, VA 22030 Ph# +1.703.273.7200, ext. 3310 Fax# +1.703.278.8082 Email: jmcgraw@infocomm.org Page 3
InfoComm 2017 Priority Points by Alpha
Company Name
1 Beyond, Inc. 1602 Group TiMax 2082 Technology LLC dba Bolin Technology 3M Touch Systems A.C. Lighting Inc Aavara Innovation, Corp Absen American Inc. Access Products Group ‐ Triad‐
Orbit Accuview Inc. Ace Backstage Co., Inc. Acoustical Solutions Active Thermal Management Adder Technology ADI ADJ/American Audio Advanced Media Technologies Advantech Co., Ltd. Aeson Event Technologies AFC Industries, Inc. AGA Ad Media LLP Aiphone Corporation Air Comm Radio AirNetix, LLC Airstar America, Inc. AJA Video Systems Alcons Audio, Inc. Alcorn McBride Inc. Alertus Emergency Notification Alliance Funding Group Almo Professional A/V Altia System, INC ALTINEX, Inc. Altronix Corp. Amer Mounts American Express Open American Music & Sound American National Standards Institute (ANSI) American Technical Furniture Amphenol Audio Amplivox Sound Systems ANALOG WAY Anchor Audio, Inc. Points
Rank
Company Name
33 113 16 593 355 743 Anixter 152 294 943 215 85 176 17 18 193 410 247 740 112 80 412 194 181 329 130 216 213 142 16 17 47.64 80 32 200 155 72 362 417 64 223 242 103 341 192 197 323 744 680 541 418 604 217 287 433 Anoto, Inc. ANSMANN USA Antrica (Division of Zilica Ltd) Antrica (Division of Zilica Ltd) AOTO Electronics Co., Ltd Apantac Apollo Enclosures LLC Applied Electronics Applied Technical Systems APPOTRONICS Co., Ltd. AptoVision Arbor Media North America Archtech Electronics Corp. Arecont Vision Arista Corporation Armybeat Electronic Co., Ltd Arria Live Media Artel Video Systems Arthur Holm/Albiral Display Solutions S.L. Ashly Audio, Inc. ASRock Incorporation ASSA ABLOY Americas Astatic Commercial Audio Products/CAD Audio 44 112 34 17 207 183 32 234 153 19 51 33 67 48 16 51 17 16 79 544 360 579 742 208 237 610 172 290 654 518 598 452 527 748 512 681 749 423 271 17 32 237 136 682 619 170 294 16 16 244 17 615 32 16 100 301 32 121 745 746 163 741 47 602 747 377 115 636 17 16 109 589.5 683 750 363 53 36 81 607 409 704 560 415 49 66 29 Atlona Atomos Inc. Attero Tech LLC ATV Corporation ATX Networks Audinate, Inc. Audio Everywhere Audio International Industry Inc. Audio Plus Services, Inc. Audio Visual Furniture International Inc. 172 61 152 16 67 144 64 16 16 445 256 483 296 751 451 316 471 771 752 63 AudioPressBox Audioropa, by Humantechnik GmbH 16 17 863 684 Astera LED Technology Astrodesign, Inc. ATEN International Co., Ltd. Atlas Sound/IED (Mitek Communications Group) Points
Rank
InfoComm 2017 Priority Points by Alpha
Company Name
AudioScience, Inc. Audio‐Technica U.S., Inc. Audix Corporation Aurora LED, LLC Aurora Multimedia Corporation AV Drop (Framerental S.L.) AV Leader Corp. AV Rental Depot AV Stumpfl USA Corp. Avenview Corp. AVerMedia Technologies, Inc. Avid Aviom, Inc. AVI‐SPL Avitech International Corporation Avlex Corporation AVnu Alliance Pavilion AVProStore AVTEQ, Inc. AVUE, Inc. AWID Axis Communications Axle Video, LLC AXR Technologies Baanto International Bad Dog Tools BAI Distributors, Inc. Barbizon Lighting Company BARCO, Inc. Barix AG Barnfind Americas BCM Advanced Research Beale Street Audio Belden BenQ America Corp. beyerdynamic, Inc. Biamp Systems BidMagic Big Sky Precision Bilfinger Mauell Bi‐Search Int'l Inc. Black Box Corporation Black Diamond Video Points
Rank
Company Name
166.3 377 207 97 478 17 186 113 367 106 178 230.3 213 253.5 393 268 154 66 161 16 27 58.5 32 16 92 208 151 152 1682.3 65 34 17 42 264 364 342 517.65 163 48 101 17 165 219 264 81 210 384 60 685 233 357 86 365 245 176 198 156 71 140 289 456 278 753 637 487 631 754 395 207 299 295 6 461 580 686 548 145 87 95 57 271 530 375 687 268 187 BlackBox/Thomas Regout International B.V. Blackmagic Design Blizzard Lighting Blonder Tongue Laboratories, Inc. Blue Jeans Network Bluescape BluVanti Bogen Communications, Inc. Bosch Communications Systems Bose Corporation Braehler ICS AG Brightline BrightSign Broadata Communications, Inc. Brother Mobile Solutions Brown Innovations Bruel & Kjaer BTX Technologies, Inc. Business Machine Security Butterfly Technology (Shenzhen) Limited C & C Technic Taiwan Co., Ltd C.B.I. Professional Wiring Systems CableWholesale.com, Inc. Cahoots Calibre UK Limited Calzone Anvil Case Company Cambridge Consultants LTD Cambridge Sound Management Camplex Canon U.S.A., Inc. Capital One Spark Business CAS. VU Technologies Co., Ltd. Casio America, Inc. Catchbox CCDL ‐ Central China Display Laboratories Celerity Technologies Chainzone Technology (Foshan) CO., Ltd. Changsha Sunsky Electronics Design & Development Co., Ltd. Chauvet Professional Chiayo Electronics Co., Ltd. Points
Rank
54 501 340 36 153 92 36 16 300 1113 305 218 228 184 208 51 34 32 336 187 17 97 559 291 394 561 755 116 14 113 188 181 236 206 514 591 609 101 231 688 171 112 16 17 87 532 96 160 34 852 17 34 378 16 19 258 358 756 689 405 56 387 282 574 21 690 585 79 757 655 64 137 474 330 16 861 157 80 284 416 InfoComm 2017 Priority Points by Alpha
Company Name
Points
Rank
Company Name
Christie Digital Systems Cima Digitec Co. Ltd. Cima NanoTech Pte. Ltd. Cinet Inc. Cisco Systems Clair Bros. Audid Systems, Inc. Clear Touch Interactive Clear‐Com ClearOne Cleerline Technology Group Clockaudio Collabora Collaboration Squared Ltd ColorBeam North America Inc. Columbus McKinnon Comhear Community Professional Loudspeakers 1345 35 17 48 1039 18 17 215 627 16 173 32 32 17 88 16 309 10 571 691 526 17 676 692 194 44 847 255 608 605 693 400 758 111 Comprehensive Connectivity Co. (VCOM) 679 35 Compu‐Lock Inc. Compunetix Condeco Software Conen US Connectrac ConnectWise Contemporary Research Corporation 192 162 19 16 68 32 370 225 273 658 759 441 622 84 Convergent Design, Inc Cotina Co., Ltd Countryman Associates, Inc. Covid, Inc. Createled Crestron Electronics, Inc. Crystal Screens Current RMS Custom Display Solutions (CDS) CyberTouch AV d&b audiotechnik Corporation D.A.S. Audio of America d3 Technologies Ltd Daktronics, Inc. Damiano Global Corporation Dan Dugan Sound Design Danley Sound Labs 16 48 324 601 93 1943 16 19 276 34 186 254 34 299 39 164 192 760 539 105 50 391 3 761 656 128 573 234 155 590 117 553 270 224 Darklight Technology Ltd Database Works Datapath Ltd. Dataton AB Datavideo Corporation Deepsky Corp. Ltd Dell Global B.V. Delta Products Corporation DELTACAST Denon & Marantz Professional Department 60 Derhino Intelligent Technology Co. DEZHOU EON AUDIO ELECTRONICS CO., LTD. DigiBird Digigram, Inc. digiLED Digital Audio Labs Digital Projection International DigitalZone Co., Ltd. Dimension Data North America Dino‐Lite Scopes (BigC) Discover Video Dish Network/Don‐Lors Electronics DISPLAX Multitouch Technologies Display Devices, Inc. DisplayNote Technologies DisplayTen, Inc. D‐Link DNF Controls dnp denmark Doug Mockett & Company Inc. Dove Net (The Project System) DPA Microphones, Inc. Drape Kings Draper, Inc. DryWall Trapper D‐Tools, Inc. Durable Superior Casters DVIGear DWI Enterprises Dycap Media Solution Dynamic Mounting DynaScan Technology, Inc Points
Rank
21 144 70.5 360 129 23 21 180 34 351 16 17 16 643 314 435 89 342 639 644 243 572 93 762 694 763 80 240 21 99 931 16 72 16 100 16 420 168 653 381 19 766 432 767 378 768 51 491 72 35 42 16 631.5 53 212 207 221 1179 16 296 16 272 239 16 16 43 515 58 434 570 549 769 43 506 199 209 184 13 780 120 859 132 169 770 772 546 InfoComm 2017 Priority Points by Alpha
Company Name
Dynasound, Inc. Soundmasking & Eavesdropping Protection Divisions Eartec, Inc. Earthquake Sound Corporation Earthworks, Inc. Eastern Acoustic Works Eighteen Sound SRL EIKI International, Inc. Eilon Engineering – Ron StageMaster Elation Professional Lighting Electronic Resources Ltd. Points
Rank
Company Name
150 301 Optoelectronics Co. Ltd Fottu Co., LTD Four Star Wire & Cable FreeAxez Freeconfrencecall.com For Business FrontRow FSR, Inc. FujiFilm North America Corp Fulcrum Acoustic Full RI‐AN Co., Ltd. Full Scale AV Furman Sound G&D North America Inc. G&S Acoustics (Golterman & Sabo) GAFFTECH, LLC Gaia Vision Technology Co., Ltd. Galaxy Audio, Inc. Gator Cases Inc. GearSource GEFEN LLC Georgia Case Company Georgia Expo Manufacturing Corporation Georgia Stage Gesab S.A.U Gilderfluke and Company GLIC LED Displays, Inc. Global Caché Global Outdoor Concepts, Inc. dba Mirage Vision Outdoor TV Global Truss GLP German Light Products, Inc. Glux Tech (Shenzhen) Co., Ltd. G‐Max Technology Co., Ltd. Goget AB Golden Pacific Electronics Inc. GPO Display Grandwell Industries Green‐GO/JAC Specialty Distribution Greenlee Group One, Ltd. Grundorf Corporation GSD Co., Ltd. 16 34 182 230 52 1105 64 773 578 241 179 509 15 472 264 17 146 695 Electrosonic, Inc. ELMO USA Corp. EM Acoustics Empire Pro Engenius Technologies Ensemble Designs Inc. Epiphan Systems Inc. EPSON America, Inc. Equipson, SA ESS Audio Co., Ltd. Etech Event EtherWAN Systems, Inc. EventBoard EvertzAV Exact Furniture Limited Exterity Exxact Corporation FaitalPRO Fast Forward Video Inc Fastercable FBT Elettronica S.p.A. Fiberguide Industries FiberPlex Technologies, LLC FIRST TECH Electronics Co., Ltd. Fitness Audio, LLC FLAT Audio Technologies, LLC dba Tectonic Audio Labs 719 907 19 133 32 229 142 823 163 17 16 16 32 275 201 121 74 133 64 32 169 32 191 16 176 19 27 20 657 336 611 180 324 23 272 697 774 764 634 130 214 347 428 335 467 612 263 626 226 775 249 671 Flatfrog Laboratories Flex Rental Solutions For‐A‐Corporation of America Ford Commercial Vehicles Foshan Nationstar 38 99 131 100 21 554 382 339 380 645 Points
Rank
16 64 53 16 776 469 507 777 16 660 16 74 32 64 262 36 161 778 38 779 429 621 473 147 566 277 32 16 259 271 49 286 279 67 618 781 150 134 524 123 127 450 16 17 176 19 197 17 782 729 250 669 220 700 68 53 114 16 32 16 16 21 16 442 505 354 783 627 784 854 646 785 58.14 217 155 17 489 191 286 702 InfoComm 2017 Priority Points by Alpha
Company Name
Points
Rank
Company Name
Points
Rank
GTEK Group Ltd. Guangzhou Dtech Electronics Technology CO., LTD 80 16 419 786 Guangzhou ITC Electronic Technology Limited Guangzhou Shirui Electronics Co.Ltd. 17 734 90 397 Guitar Center Professional GWS Technology Co., Ltd. Haivision Systems Inc. Hall Research Technologies, Inc. Hammond Manufacturing Hangzhou Vanlon Technology Co., Ltd. 16 57 268 211 33 16 862 495 139 201 599 787 ICE Cable Systems Icron Technologies ICS Technology IDEAL Industries DataComm Div. ifelseWare, Inc. IHSE USA LLC ImagSystems Inarex Inc. Inception Visual Infitec GmbH InFocus Corporation (Jupiter Systems) 101 102 65 32 16 150 16 19 17 103 828 373 372 463 607 795 300 796 659 704 370 22 Hangzhou Xianrui Digital Technology Co.,Ltd HARMAN (AMX) Harting, Inc. of North America HDBaseT Alliance/Valens Health and Life Co., Ltd. 70 437 1691 68 135 32 5 445 333 630 176 32 34 329 33 16 261 147 248 620 592 102 597 797 149 309 Hear Sound Here Hear Technologies Herman Integration Services Herman ProAV HID Global High Resolution Systems Highlite International B.V 58.5 96 43 53 47.64 17 16 486 388 545 503 542 696 788 Innovox Audio Inogeni, Inc. Intel Corporation IntelliEvent Intelligent Lecterns Systems Interlogix Inter‐M Americas International Cellulose Corporation intoPIX INVENT Institute of Venue and Entertainment Technology 48 32 531 624 34 80 16 32 577 422 798 623 Hikvision Hiperwall Hitachi America Ltd. Holocube North America Holosonics Horsent Technology Co., Ltd. Hosa Technology, Inc. HoverCam HP, Inc. Hsintek Technology Hubbell Premise Wiring Huddle Cam HD Huddle Room Technology Huizhou Desay Intelligent Technology Co., Ltd. IAdea Corporation IATSE 16 88 702 16 144 16 252 32 17 16 105 35 16 19 789 404 30 790 317 792 158 615 703 793 368 569 794 674 51 283 16 57 16 517 125 855 496 858 38 555 57 497 34 105 583 367 iRoom, inc ISmart Video iStar USA Jaes Audio Equipment Enterprise (Kunshan) Co., Ltd JEHE Technology Inc. Jelco, Inc. Jetbuilt, LLC Jetway Computer Corp Jiangsu Baihong Audio Video Technology Jiangsu TSD Electronics Technology Co., Ltd. Jiangsu Yita Optoelectronic Technology Co.,ltd. Jocavi ‐ Acoustic Panels, Lda JTS Professional Co. Ltd. Juice Goose Just Add Power KanexPro Kanto Distribution Inc. K‐array America 16 125 169 24 86 33 21 799 346 262 638 407 594 647 InfoComm 2017 Priority Points by Alpha
Company Name
KDM Electronics Inc. Key Digital Systems Kiss‐Box Klein Electronics Klipsch Group Inc. Kodak PixPro Digital Cameras König & Meyer Korea Distribution Center Inc Kramer Electronics USA, Inc. KSI Professional Kunshan Changfeng Hardware Product Co., Ltd KV2 Audio L‐Acoustics Lake Cable Lambda Screen LASSO Lawo AG LD SYSTEMS PRO AUDIO Le Mark Self‐Adhesive Ltd. Lectrosonics, Inc. Ledman Optoelectronic Co., Ltd. Leightronix, Inc. Lencore Acoustics Corp. Leon Speakers, Inc. Leprecon Leviton Lex Products Corp. LG Electronics USA, Inc. Liberty AV Solutions LICC Manufacturing Company (Far East) Ltd. Lightking Tech Group Co., Ltd. Lightronics Inc. Lightware Visual Engineering Lilliput Electronics (USA) Inc. Linea Research Limited LineQ Link USA, Inc. Linkx Electronics Co., Ltd. Listen Technologies Corporation Litemax Technology, Inc. Littlite LiveU Logic Supply Points
Rank
Company Name
92 265 16 16 89 16 141 16 741 400 16 392 144 800 801 398 802 325 803 26 69 804 92 135 32 19 16 32 48 16 692 105 351 185 146 17 236 16 1195 381 16 393 334 616 660 805 635 540 806 32 369 92 235 312 705 171 807 12 76 808 151 242 201 65 16 201 209 298 166 216 464 809 215 205 Logitech Look Solutions USA, Ltd. Lowell Manufacturing Co. LT Security (LTS Technologies, Inc.) Lumen LED Co., Ltd. Lumens Integration, Inc. Luminex Luminus Devices Lynn Products, Inc. LynTec Lynx Broadband Mackenzie Laboratories, Inc. Mackie Macroblock, Inc. Made‐in‐China.com USA MantelMount Marshall Electronics, Inc. Marshall Furniture, Inc. Martin Audio Ltd. Matrox Graphics Media Facade Limited Media Networking Alliance Media Vision USA Medialon, Inc. Mediasite by Sonic Foundry MediaStar by Cabletime Mega‐Lite Merging Technologies Mersive MertzCrew MET Laboratories Meural Inc. Meyer Sound Laboratories Inc. Microlite Inc. Middle Atlantic Products, Inc. Milestone AV/Chief Mfg. Da‐Lite Screen Co. 21 34 412 17 16 189 61 151 16 138 112 160 170 18 17 16 299 390 316 303 17 32 252 170 309 107 42 112 149 65 64 16 457 53 619 2309 648 576 65 706 813 227 480 297 814 328 361 281 261 677 730 815 118 72 107 114 707 601 159 259 112 364 550 359 305 459 475 816 62 504 46 1 16 323 32 144 16 16 810 106 606 321 811 812 Miller's Millworks, Inc. Milspec Industries Mimo Monitors MiraVue, LLC Mitsubishi Electric Visual and Imaging Systems 234 49 66 17 1348 173 523 457 708 9 56 498 ModernSolid Industrial Co., Ltd. Points
Rank
InfoComm 2017 Priority Points by Alpha
Company Name
Points
Rank
Company Name
Points
Rank
Monoprice, Inc. Morpheus Lights Moulded Optics GMBH Multi Image Group (MIG) Multi‐Caisses Inc. MultiTouch Americas, Inc. MUSIC Group Macao Commercial Offshore Limited MuxLab MyCaseBuilder 95 17 218 16 223 139 209.89 389 739 190 848 182 327 204 121 32 348 625 MY‐Semi Inc. Mystery Electronics Nanjing DoubleStar Electronic and Technology Co.,Ltd. Nanjing Magewell Electronics Co., Nanjing Odin Techhnology Co. NanoLumens Navigator Systems US Navitar, Inc. NCast Corporation NEC Display Solutions NEEC Audio Barcelona S.L. (ECLER) Nelson Case Corp Neutrik USA, Inc. Newline‐Interactive, Inc NewTek NEXT‐proaudio Nietzsche Enterprise Co., Ltd. Nimbus, Inc. North American Cable Equipment NOVA Solutions NovaStar NTI Americas Nureva, Inc. Nuribom Oblong Industries OCA Alliance, Inc. ODHitec OKAYO Electronics Co., LTD. One Systems, Inc. Onelan OneScreen by Clary Icon OPCOM, Inc. Ophit Co., Ltd. 16 267 68 817 142 443 66 33 101 144 643 195 1725 17 129 355 65 174 19 16 17 64 148 88 148 42 140 63 49 48 17 182 17 16 17 214 453 595 374 315 42 222 4 709 343 90 460 252 661 818 710 470 306 403 308 547 326 478 522 537 711 239 712 791 713 196 Opticis Co., Ltd. Opticomm ‐ EMCORE Opto Tech Corporation Optoma Technology, Inc. Oracle LED Systems Oskareen Osram Sylvania Outdoor Entertainment Gear Outsource OWI, Inc. P.I. Engineering Pacific Radio Electronics Pakedge Device and Software Panasonic Partilink Technology Co., Ltd. PASGAO ELECTRONIC TECHNOLOGY Co., Ltd. Paso Sound Products, Inc. Pathway Connectivity Peacemounts Electronics Co., Ltd. Peavey Electronics Corp. Peerless‐AV Pelican Products Inc. Peninsula Case Company Penton Audio USA PeopleLink Corporate Solutions Pvt Ltd Pexip Philips Phoenix Audio Technologies Pioneer DJ Americas, Inc. Pixelflex PK Sound PKLNS Co., Ltd. Planar Systems Platinum Tools Pliant Technologies, LLC PNY Technologies Pointmaker LLC (Boeckeler) Point‐of‐Rental Systems Polar Focus, Inc. Polycom, Inc. PowerHouse Alliance Powersoft Advanced Technologies Corp. 222 58 270 593 86 75 65 17 32 270 58 16 59 1660.4 17 17 183 490 137 52 406 427 465 698 632 138 491 819 485 7 714 715 623 34 32 488 757 256 16 266 34 45 581 628 59 25 153 857 143 586 76 692 161 59 17 61 17 713 152.14 17 118 390 48 145 561 52 150 425 33 280 484 732 481 716 28 292 701 351 73 536 313 55 510 303 InfoComm 2017 Priority Points by Alpha
Company Name
PQ Labs Premier Mounts Premio, Inc. Premio, Inc. PreSonus Audio Electronics Pro Co Sound Pro Video Instruments LLC Procom Audio Projector Lamp Experts Projector Lamp Services dba Relampit Projector Lamp Source Projx360 Protective Enclosures Company ProX Cases Truss Stands Cables Prysm Pure Image AV Purelink QNAP, Inc. Qomo QSC Audio QS‐Tech Quail Electronics, Inc. Quantum Data Quest Events QuirkLogic, inc QVS, Inc. R&R Booking R.L. Drake Radial Engineering/Primacoustic Radius Display Products Ram Audio Rane Corporation Raritan, Inc. Rational Acoustics LLC rAVe [Publications] RCF USA RCI Custom RDL, Radio Design Labs RedLeaf Audio & Visual Equipment Co., Ltd. Relidy Marketing Renewed Vision, LLC Renkus‐Heinz Inc. Points
Rank
Company Name
70 698 34 16 179 118 55 32 16 182 436 31 575 860 244 352 499 600 820 240 Rentex Computer & Audio Visual Rentals 21 16 51 17 271 48 97 47.64 183 388 173 32 64 165 23 188 16 113 170 370 64 284 32 144 80 158 353 325 152 650 821 513 717 135 532 385 543 238 74 253 614 466 267 640 229 822 356 260 85 468 124 633 320 421 283 91 104 293 17 100 251 718 376 160 Revolabs Revolution Acoustics RF Venue RGB Spectrum RGBLink Ricoh Americas Corporation Riedel Communications GmbH & Co. KG Rite‐Tech Industrial Co., Ltd. ROE Visual Co., Ltd. Roland Rolls Corporation Rose Electronics Ross Video Limited rp Visual Solutions Salamander Designs Salzbrenner Stagetec Mediagroup Samsung Electronics America, Inc. Scalable Display Technologies ScanSource Communications Screen Innovations Screen Line Screen Works, The SeaChanger Sencore/Wellav Technologies Sennheiser Electronic Corp. Servoreeler Systems Seura Severtson Corp. SGM Lighting, Inc. Shandong Bittel Intelligent Technology Co., Ltd. Shanghai Dyne Multimedia Technology Co., Ltd. Shanghai Pallas Electric Company Limited Shanghai Tianai Acoustics Co., Ltd. Sharp Electronics Corporation Shenzhen AuroLED Technology Co., Ltd. Shenzhen Avctime Technology Shenzhen CLT LED Technology Co., Ltd. Shenzhen Coleder Opto‐electronic Points
Rank
257 152 219 51 81 581 16 161 186.3 186 511 414 54 765 279 232 98 146 271 218 273 203 241 68 85 1222.5 172 276 135 40 678 16 233 378.65 230 50 16 33 16 383 311 133 189 131 213 167 440 408 11 257 129 332 552 36 823 174 78 177 519 824 596 825 19 662 68 444 32 1391 23 629 8 641 16 36 826 562 21 649 InfoComm 2017 Priority Points by Alpha
Company Name
Points
Rank
34 589 78 16 424 827 16 864 23 16 17 119 38 21 18 642 828 719 349 557 651 678 63 479 19 663 Shenzhen Lenkeng Technology 18 679 Shenzhen Leyard Opto‐Electronic Technology, Ltd. Shenzhen Liantronics Co., Ltd. Shenzhen Lightlink Display Technology Co., Ltd. 165 269 88 19 401 672 Shenzhen Linsn Technology Development Co., Ltd 69 438 Shenzhen Luxon Optoelectronics Technology Co., Ltd Shenzhen Magnimage Technology Shenzhen Newstar Optoelectronics Co., Ltd. 55 500 54 19 502 664 Shenzhen Rcstars Technology Co. Shenzhen Ruiling Optoelectronic Shenzhen Skyview Photoelectric Co., Ltd. Shenzhen Telon Audio & Visual Equipment Co., Ltd. 17 16 36 720 829 567 17 721 Shenzhen Timelink Technology Co. 66 454 Shenzhen Top Technology Co. Ltd. Shenzhen Uniview LED Co., Ltd. Shenzhen VDWALL Co., Ltd. Shenzhen Vteam Co., Ltd. Shenzhen WeSee Technology Co. Show Distribution Group Inc. 17 105 36 36 16 214 722 366 565 564 851 195 Co., Ltd. Shenzhen Crystal Video Technology Co., Ltd. Shenzhen EASTAR Electronic Co. Shenzhen Free Interactive Technology Co., Ltd. Shenzhen Gigalight Technology Co., Ltd. Shenzhen Gloshine Technology Shenzhen Grand Precision Motor ShenZhen HDCVT Technology Co. Shenzhen Infiled Electronics Co. Shenzhen Jinhua Opto‐tech Co. Shenzhen JinJiuTianShi Industry Shenzhen KTC Commercial Display Technology Co., Ltd. Shenzhen LEADING Optoelectronics Co., Ltd. Shenzhen LED‐HERO Electronic Technology Co., Ltd. Company Name
Points
Rank
Shure Incorporated Silent Call Communications Silexpro S.A.L. SiliconCore Technology SKB Corporation SLS Audio, A Division of Dolby Laboratories, Inc. 656.65 16 16 102 188 232 40 830 831 371 230 175 19 32 652 89 670 617 41 399 Smart Cabling and Transmission Smart Power Systems SMART Technologies ULC SMS Smart Media Solutions/Evoko Unlimited SnapStream Snowhite Display Technology Company Soft db Solid State Logic Solutions360 Inc Sommer cable GmbH Sonnoc Inc Sony Electronics Inc. Sound & Communications Sound Associates, Inc. Sound Control Technologies Sound Devices, LLC Sound Projections Sound‐Craft Systems, Inc. Soundtrack USA LLC SoundTube Entertainment, Inc. Southwire SP Controls, Inc. Speco Technologies Spectrum Industries, Inc. SpinetiX squareV 16 82 832 411 17 57 117 34 52 2233 143 341 380 65 17 688 35 398 166 282 49 313 156 38 731 494 353 584 508 2 322 96 77 462 737 34 568 70 265 126 521 109 285 558 Stagemaker Stampede Presentation Products Stardraw.com Starin Marketing Inc. StarLeaf Stealth Acoustics 165 377 261 383 126 150 266 80 148 75 345 302 Steelcase Stewart Audio Stewart Filmscreen Strong/MDI 16 149 1086 19 833 304 16 665 InfoComm 2017 Priority Points by Alpha
Company Name
Studio Six Digital Suitable Technologies, Inc. Sumner Mfg Sun Rise Exact Industrial Co. SunBriteTV SurgeX SUZHOU DONGSHAN PRECISION MANUFACTURING CO., LTD. SW Digital Ltd. SWIT Electronics Co. Ltd. Switchcraft, Inc. Symetrix Inc. Synergy SKY SYNNEX Corporation Synthax, Inc. Syston Cable Technology SZ REACH TECH CO., LTD T.S. MicroTech Inc. T1Visions TAF ‐ Truss Aluminum Factory TAIDEN Taiwan Carol Electronics Co., Ltd. TAIWANMIC Inc. TASCAM Techflex, Inc. Technomad Inc. TecNec Distributing TEKVOX, Inc. Televes USA Tely Labs Tempest Lighting Teq AVIT Wireless Terra Speakers Texas Instruments DLP The Light Source, Inc The Marvel Group Theatrixx Technologies, Inc. Thinklogical THOR BROADCAST TIAN TUO ‐ USA, Inc. Tightrope Media Systems TIMELESS COMMUNICATIONS TMB TMP Pro Distribution/The Music Points
Rank
Company Name
96 82 17 51 196 404.5 48 386 412 723 516 221 68 528 17 61 247 259 49 253 17 16 17 133 72 100 211 17 724 482 162 151 525 157 735 834 736 337 431 379 202 699 16 48 230 243 298 67 64 67 199 48 67 661 137 16 148 175 16 16 200 211 210 16 835 535 178 165 119 446 476 447 219 529 449 37 329 856 307 251 836 837 218 200 203 838 People, Inc. TOA Electronics, Inc. Toner Cable Equipment, Inc. Total Channel Trade Show Internet Trak‐kit LLC Transtech LED Co., Ltd. TRENDnet Tricolor Technology Co., Ltd. Tri‐Net Technology, Inc. Triplett Test Equipment/Byte Brothers Tripp Lite TrueConf Turning Technologies, LLC TV Armor LLC tvONE UCView INC. Under Cover Unilumin Group Co.,Ltd Unique Business Systems Univox Bo Edin AB Urquid Linen URway Holdings Ushio America, Inc. Utelogy Vaddio VDO360 Vectorworks, Inc. Vertical Cable Veto Pro Pac VHD Vicoustic North America VidCAD Video Equipment Rentals ‐ VER Video Tech Services VideoBank Videssence Videxio AS View Sonic Corporation Viking Electronics Visiology Visionary Solutions, Inc. Visix, Inc Vislogix Points
Rank
377 340 19 16 19 19 58.5 21 154 65.64 82 98 666 839 673 667 488 652 288 458 144 16 255 82 599 16 128 161 340 58 17 16 34 48 405 66 17 16 17 17 34 362.5 293 144 146 319 853 154 413 51 840 344 275 99 492 725 841 587 533 67 455 733 852 726 738 582 88 122 318 310 32 76 268 50 17 204 657 136 613 426 141 520 727 212 39 331 InfoComm 2017 Priority Points by Alpha
Company Name
Points
Rank
Company Name
VITEC Vue Audiotechnik, LLC Vutec Corporation VuWall Technology Vyopta Incorporated Wacom Technology Services Waves Inc. WeatherHawk WebCheckout, Inc. Weifa Trussing Co., LTD Well Buying Industrial Co., Ltd. wePresent West Penn Wire West Pond Enterprises LLC Whirlwind Music Inc. Wifi‐Texas.com, Inc. Williams Sound, LLC Wilson Case Inc. 67 93 767 38 16 250 68.3 16 189 17 132 40 376 16 349 16 337 118 448 390 24 556 842 161 439 843 228 728 338 551 83 844 94 845 100 350 Wilson Electronics Windy City Wire WINNOV Winsonic Electronics Co., Ltd Winsted Corporation 74 161 206 32 608 430 276 211 603 48 WireCAD Wireworks Corporation WolfVision, Inc. Wood Technology, Inc. Wowza Media Systems Wuxi Lexin AV Equipment Co., Ltd. WUXI SEEMILE TECHNOLOGY CO. WyreStorm Technologies Xiamen Prima Technology Inc. Xiamen RGBLink Science & Technology Co., Ltd. Xilica Audio Design Yaham Optoelectronics Co., Ltd. Yamaha Corporation of America Yealink Yorkville Sound Inc. Yuan High‐Tech Development Co., Ltd. Z‐Band Inc. ZeeVee, Inc. Zhuhai Lenscen Electric Co., Ltd. Zigen, Corp. Zoom Video Communications, Inc. Zoom Video Tech Co., Ltd. Points
Rank
131 314 477 48 48 85 19 88 34 91 340 108 61 538 534 409 675 402 588 396 177 57 310 36 243 64 246 493 110 563 164 477 162 173 16 16 19 16 274 254 846 849 668 850 QUESTIONS ABOUT PRIORITY SPACE SELECTION? CONTACT US:
PATRICK
FLYNN
BRADY
BILL
MCQUILKIN
JEFF
CASSY
DEBORAH
Director of Exposition
Accounts
Exposition Account
Manager
Exposition Account
Manager
Exposition Account
Manager
Exposition Account
Manager
PRISTAS
WILSON, CTS
+1.703.279.2175
+1.703.279.9920
+1.703.279.6373
+1.703.279.9927
+1.703.279.6391
pflynn@infocomm.org
bbrady@infocomm.org
jmcquilkin@infocomm.org
cpristas@infocomm.org
dwilson@infocomm.org
EXHIBIT RATES
EXHIBIT SIZE
RATE/NET SQUARE FOOT (NSF)
100 – 799 NSF
800 – 1,199 NSF
1,200 – 1,999 NSF
2,000 – 3,999 NSF
4,000+ NSF
$43.00
$41.00
$39.00
$36.50
$35.25
All exhibit space rates above include annual InfoComm International®
membership dues. You may opt out of InfoComm International
membership and pay the $48.00/NSF non-member rate (all exhibit
space sizes).
PAYMENT DEADLINES
August 19, 2016
50% deposit of the total cost of the exhibit space
October 21, 2016
25% payment is due
January 13, 2017
final 25% payment is due
Continuation of your InfoComm 2017 exhibit space assignment is
contingent upon InfoComm Show Management’s receipt of your deposit
payment by August 19, 2016.
If we do not receive your deposit by August 19, 2016, your company will
lose its space selection and must reapply for another available space.
Please refer to the Terms & Conditions
on the back of your contract for more
information.
PRIORITY SPACE SELECTION
FAQS
Where is Priority Space Selection held?
Priority Space Selection will be held in booth #C4046, in the Central Hall, by the
Live Events Experience. Please do not come to the Show Office.
What should I bring to Priority Space Selection?
• The enclosed Exhibit Space Contract, with the contact information section
completed
• A list of your top 2-3 exhibit space location preferences
What if I already know that I can’t make it to Priority
Exhibit Space Selection?
An InfoComm account manager can represent you. Complete a Proxy Statement
and Exhibit Space Contract and email the forms to us by May 27, 2016. You can
also drop off the forms at the show office, room N249, before June 8, 2016.
Download the proxy form at infocommshow.org/proxy.
What if I forget to come to Space Selection and miss my time
slot?
If your company misses its time slot, you can select space after 2:00 p.m. on
Friday, June 10, after the company with the lowest Priority Points.
Submit the Exhibit Space Contract noting your preferred space location AND
attach a Change Request/Wait List form to be added to the waiting list. You will
be contacted by InfoComm Show Management if your preferred space becomes available.
Download the Change Request/Wait List form at infocommshow.org/change.
What happens if my company has the same number of Priority
Points as another company?
Where multiple firms have the same number of Priority Points, determination
of ranking has been made by sorting computer-generated random numbers
assigned to each firm.
When do I receive confirmation of my exhibit space selection?
Confirmation of your InfoComm 2017 exhibit space selection and an invoice for
your 50% deposit will be sent to you on or before Friday, July 22.
PRIORITY SPACE SELECTION CHECKLIST
‰‰ Find your company on the enclosed
Priority Rank List to see how many Priority
Points your company has earned
‰‰ Match your Priority Rank to the priority
space Selection Schedule to find your
appointment date and time
‰‰ Write down your top 2-3 exhibit space
location preferences
‰‰ Complete the Exhibit Space Contract
‰‰ Read the Terms and Conditions on the
back of the Exhibit Space Contract
‰‰ Review the 2017 floor plan at
infocommshow.org/17floorplan
17
Conference: June 10 -16 | Exhibits: June 14 -16
Orange County Convention Center | Orlando, Florida, USA
June 10-16 2017
Orange County Convention Center
Orlando, Florida
Managed, Owned and Produced By: InfoComm International
11242 Waples Mill Road, Suite 200, Fairfax, VA 22030, USA
Phone: +1.703.273.7200 | Toll Free: 1.800.659.7469 | Fax: +1.703.273.5924 | Email: exhibitsales@infocomm.org | URL: infocommshow.org
EXHIBIT SPACE APPLICATION AND CONTRACT
By completing the following, you are making a formal application for exhibit space which will become binding upon confirmation from
InfoComm International®. The person listed as exhibit contact will receive all mailings/billing related to exhibiting.
Company:
Street Address:
City:
St/Prov:
Postal Code:
Phone:
Country:
Toll Free:
URL:
_______________________ _________________________________________
Primary Product/Service:
Exhibit Contact Information
Name:
Title:
Phone:
Mobile:
Fax:
Email:
Please Indicate Reservation Information:
Exhibit Space Size Requested:  10’x10’: $4,300
 10’x20’: $8,600
Exhibit Space/Booth Number Preferences: 1st
 20’x20’: $17,200
 Other:
2nd
3rd
__________ See rate sheet for amount due
4th
Special Requests:
Contract Acceptance for Exhibit Space Rental:
The Exhibitor agrees that upon acceptance of this agreement including the Terms and Conditions set forth on the back side of this page by Organizer with or without appropriate or timely
payment of any and all fees; this agreement shall become binding and enforceable in accordance with its terms. Although Organizer will attempt to accommodate exhibitor requests for
specific booths, no guarantees can be made that the Exhibitor will be assigned the specific booth(s) requested. Exhibitor acknowledges that it is not contracting for a specific booth(s),
but rather for the right to participate as an Exhibitor in InfoComm 2017. Effective with the InfoComm 2004 exposition, InfoComm International® exhibitor members will pay a single
investment for member dues and exhibit space. All exhibitors are encouraged to become InfoComm International® members. However, companies may elect not to join InfoComm
International® and must do so at the time of exhibit space application submission and shall be required to pay a higher exhibit space rate of $48/net square foot.
Membership Declaration (please indicate preference):  InfoComm International Member  Non-Member
Note: Membership confirmation with benefits summary will be sent following acceptance and space assignment. (A portion of the total space
cost will be applied to InfoComm International Membership.)
Cost per square foot of exhibit space: PLEASE SEE 2017 RATE SCHEDULE
Total net square feet = ____________ Total amount due = $ ____________________
Required Deposit:
Payment for space: Exhibitors selecting exhibit space will have three scheduled payments; 50% deposit of the total cost of the exhibit space is due by August
19, 2016; 25% payment is due on or before October 21, 2016, and the remaining 25% payment is due on or before January 13, 2017. Applications received
on or after October 21, 2016, but before January 13, 2017, must be accompanied by 75% of the total exhibit space cost, and applications received on or after
January 13, 2017, must be accompanied by 100% of the total exhibit space cost. A late payment fee of 1.5% per month shall be assessed on each payment
amount or portion thereof not received within 30 days from the date printed on the invoice. The contract Terms and Conditions and the Exposition’s Rules and
Regulations separately attached are incorporated by reference hereto and a part of this contract. By signing below, the signer certifies that he/she has the
authority to sign the contract and bind the company listed to the Exposition’s Rules and Regulations.
Name (please print):
Title:
Authorized Contract Signature
X
Payment Method:
 Check enclosed (made payable to InfoComm in U.S. funds drawn on a U.S. bank.)
 Charge my Credit Card:  MasterCard  Visa  American Express Total Amount Charged to Credit Card $
Account Number:
Expiration Date______/
Name as it Appears on Credit Card (please print):
Credit Card Billing Address:
City/State/Postal Code/Country:
Authorized Credit Card Signature:
INFOCOMM USE ONLY
Date Received:
Dimensions:
x
Deposit Received $
Assigned By
Total Sq. Ft.
Booth #
EXPOSITION CONTRACT TERMS AND CONDITIONS
For Exhibition at InfoComm 2017
June 14-16, 2017 • Orange County Convention Center • Orlando, VA USA
I.
DEFINED TERMS:
The term “event” means InfoComm 2017, currently scheduled to be held on June 14-16, 2017 (hereinafter “Event Dates”) at the Orange County Convention Center,
Orlando, FL (hereinafter “Exhibit Facility”). The Event is owned, produced and managed by the International Communications Industries Association, Inc. (dba InfoComm
International®, hereinafter “InfoComm International”). As used hereinafter, the term “Organizer” means, collectively, InfoComm International, and each of its officers,
directors, shareholders, agents, affiliates, representatives, employees, and assigns, unless the context requires otherwise. The term “Exhibitor” means collectively, (i) the
company or person that applied for exhibit space rental and agreed to enter into this contract upon acceptance by InfoComm International in the manner stated below
and (ii) each of its officers, directors, shareholders, employees, contracts, agents, representatives and/or invitees, as applicable.
II.
PAYMENT SCHEDULE:
A. Payments of exhibition fees are required as follows:
1. 50% of the total exhibition fee is due on or before August 19, 2016. A second payment equal to 25% of the total exhibition fee for a cumulative payment of
75% is due on or before October 21, 2016. The balance of the total exhibition fee is due on or before January 13, 2017.
2. If the Exhibitor contracts on or after August 19, 2016, but prior to October 21, 2016, 50% of the total exhibition fee is due within fifteen (15) days of Exhibitor’s
signing of this Contract. If the Exhibitor contracts on or after October 21, 2016, but prior to January 13, 2017, 75% of the total exhibition fee is due within
fifteen (15) days of Exhibitor’s signing of this Contract. If the Exhibitor contracts on or after January 13, 2017, 100% of the total exhibition fee is due within
fifteen (15) days of the exhibitor’s signing of this Contract. Remaining balance payments per this section of this Contract follow the same schedule as II.A.1.
above.
B. Only the company name listed on this Contract is considered an official InfoComm 2017 Exhibitor. All exhibitors must make payments in accordance with the
schedule outlined above. Under no circumstances will the Exhibitor be permitted to participate in InfoComm 2017 and/or occupy its exhibit space if full payment has
not been received. Payments submitted in accordance with this Contract may be applied, first, to any outstanding balances due from previous Organizer shows
and/or events. Contracts may not be accepted and exhibit space may not be assigned to any exhibitor whose prior financial obligations to Organizer have not been
met. Any and all payments marked as being payment in full or as being settlement of any dispute may be accepted by Organizer without Organizer forfeiting its
rights under this agreement and/or the law.
III.
DEFAULTS:
A. If the Exhibitor fails to pay any of the installments as outlined in Section II (above), Organizer shall reserve the following rights:
1. Organizer reserves the right to cancel the exhibitor’s participation and/or release the contracted exhibit space and is free to provide said space to other
exhibitors.
2. Any exhibition fees paid shall be retained by Organizer as liquidated damages.
3. Any outstanding payments as outlined in Section II, A.1. are due and payable in consideration for Organizer having reserved space and providing services to
the Exhibitor until the date the Exhibitor’s exhibit space is canceled per III.A.1. above.
B. The canceled Exhibitor may reapply for InfoComm 2017 exhibition participation on a first-come, first-served basis. Monies previously paid on account may be
applied to the Exhibitor’s new exhibition fee if a new contract is accepted by the Organizer. However, if the new exhibition fee is less than the original exhibition fee,
the exhibitor will be held liable for a downsizing fee according to the schedule outlined in Section V below.
IV.
EXHIBITOR CANCELLATION:
A. All exhibitor participation cancellations must be received by Organizer in writing (return receipt requested) and acknowledged by Organizer.
B. If written notice of participation cancellation is received by Organizer before October 21, 2016, the Exhibitor shall pay a cancellation fee equal to 50% of the total
exhibition fee. If written notice of participation cancellation is received by Organizer on or after October 21, 2016, but prior to January 13, 2017, the Exhibitor shall
pay a cancellation fee equal to 75% of the total exhibition fee. If written notice of participation cancellation is received by Organizer on or after January 13, 2017,
the Exhibitor shall pay a cancellation fee equal to 100% of the total exhibition fee. Exhibitors contracting on or after January 13, 2017, are responsible for the full
(100%) exhibition fee, even in the event of cancellation any time thereafter. Any deposits made by the Exhibitor may be used to fully or partially reduce the
cancellation fees described above.
V.
DOWNSIZING:
All downsizing requests shall become effective when approved by Organizer. A downsize fee of 50% of the difference between the cost of the original exhibition space
cost and the cost of the revised downsize exhibition space will be charged on any downsize requested by the Exhibitor and approved by Organizer before October 21,
2016. The downsize fee increases to 75% of the difference between the cost of the original exhibition space cost and the cost of the revised downsize exhibition space
on any downsizing requested by the Exhibitor and approved by Organizer on or after October 21, 2016 and prior to January 13, 2017. The downsize fee increases to
100% of the difference between the cost of the original exhibition space and the cost of the revised downsize exhibition space on any downsizing requested by the
exhibitor and approved by Organizer on or after January 13, 2017. The above downsizing fee(s) shall be in addition to the actual cost of the revised downsize exhibition
space. Any deposits made by the exhibitor may be used to fully or partially reduce the downsizing fees described above.
VI.
LIQUIDATED DAMAGES:
Both the Exhibitor and Organizer acknowledge that Organizer will sustain substantial losses if the Exhibitor cancels, downsizes, or defaults its participation. Even though
Organizer will exercise its best efforts to provide the canceled, defaulted, or unused space and its service to others, Organizer and the Exhibitor agree that Organizer will
nevertheless incur substantial losses that cannot be previously determined. Due to the difficulty of determining and detailing said losses, the Exhibitor agrees to pay the
following as liquidated damages (and not as a penalty) if the Exhibitor cancels, downsizes, or defaults its participation. All cancellation/downsizing/default fee(s) and the
retention of exhibitor payments pursuant to this Contract are acknowledged by the exhibitor to be fully earned and to constitute liquidated damages (and not a penalty)
due in consideration for expenses incurred by Organizer and in consideration for Organizer having reserved space and provided services to the Exhibitor until the date of
cancellation, downsizing or default, thereby losing or deferring the opportunity to provide exhibit space and its service to others.
VII.
INTEREST AND COLLECTION FEES:
A. Any exhibitor that does not meet all financial obligations when due will be responsible for all outstanding debts, interest at one and one-half percent (1.5%) per
month, and any fees (including attorney’s fees and/or collection fees of not less than 25% of the remaining balance due) that Organizer incurs to recover the debt.
B. There will be a $25 charge for all returned checks.
C. If the above interest amount, attorney’s fees and/or collection fees, and returned check fees exceed the limits allowed by applicable laws, then the maximum
interest and such fees as allowed by such laws shall be paid to Organizer by the Exhibitor.
VIII.
SPACE ASSIGNMENT AND ATTENDEES:
A. Although Organizer will attempt to accommodate exhibitor requests for specific exhibition space assignments, no guarantees can be made that the Exhibitor will be
assigned the specific exhibition space(s) requested. Exhibitor acknowledges that he/she is not contracting for a specific exhibition space(s), but rather for the right
to participate as an Exhibitor in InfoComm 2017.
B. Organizer makes no representations or warranties with respect to the demographic nature and/or number of exhibitors and/or attendees participating in the
exhibition.
IX.
MISCELLANEOUS:
This Contract is irrevocable, and the rights of Organizer under this Contract shall not be deemed waived except as specifically stated in writing by an authorized
representative of Organizer. The Exhibitor further agrees that upon acceptance of this agreement by Organizer with or without appropriate or timely payment of any and
all fees, this agreement shall become binding and enforceable in accordance with its terms. This Contract will be binding on the exhibitor’s and Organizer successors. If
any term, clause or provision hereof is held invalid or unenforceable by a court of competent jurisdiction, such invalidity shall not affect the validity or operation of any
other term, clause or provision and the invalid term, clause or provision shall be deemed to be severed from the Agreement. Any action arising out of this Contract or
InfoComm 2017 must be brought in Fairfax County, Commonwealth of Virginia, and governed by the law of that locale, exclusive of the choice of law rules of any
jurisdiction, and the Exhibitor consents to the jurisdiction of such courts.
Conference: June 10‐16 Exhibits: June 14‐16 Exhibitor Cancellation Policy As of May 1, 2014 Cancellation Policy: If written notice of participation cancellation is received by Organizer before October 21, 2016, the Exhibitor shall pay a cancellation fee equal to 50% of the total exhibition fee. If written notice of participation cancellation is received by Organizer on or after October 21, 2016, but prior to January 13, 2017, the Exhibitor shall pay a cancellation fee equal to 75% of the total exhibition fee. If written notice of participation cancellation is received by Organizer on or after January 13, 2017, the Exhibitor shall pay a cancellation fee equal to 100% of the total exhibition fee. Exhibitors contracting on or after January 13, 2017, are responsible for the full (100%) exhibition fee, even in the event of cancellation any time thereafter. Any deposits made by the Exhibitor may be used to fully or partially reduce the cancellation fees described above. In addition to any cancellation fees above, cancelled exhibitors are not eligible to occupy sleeping rooms, exhibit, meeting or hospitality space within InfoComm block hotels, nor may they occupy meeting space within the Convention Center, participate as a show sponsor, advertise in the Show Daily, Show Guide or any other InfoComm promotion or marketing opportunities or be a loaned equipment provider for the show. Exhibitors that withdraw from participation in InfoComm International exhibitions may not participate as a company, or as individual employees, in Manufacturers’ Training, InfoComm University™, or any education program conducted by affiliated groups at the exhibition they have withdrawn from. Employees of companies that no longer exhibit at InfoComm International may attend the exhibition as long as they do not conduct meetings or discussions that are competitive to participating exhibitors. InfoComm International retains its existing rights to deny participation to any person. Three years after ceasing participation as an exhibitor, former exhibiting companies may be considered for inclusion in InfoComm University programs and in education programs conducted by affiliated groups. Any such participation is at the sole discretion of InfoComm International. June 14-16, 2017 • Orange County Convention Center • Orlando, Florida
EXPOSITION RULES AND REGULATIONS INFOCOMM 2017 EXPOSITION: The order for exhibit booth space, upon acceptance by the Association (the International Communications Industries Association, Inc., DBA InfoComm International®, hereinafter referred to as InfoComm International®) and a deposit toward payment of rental charges, constitutes a contract for rental of the space assigned. Any exhibitor failing to occupy its assigned exhibit space is not relieved of the obligation of paying the full rental price of such space. The InfoComm 2017 Contract Terms and Conditions along with these Exposition Rules and Regulations are all considered part of the Exposition Contract. ASSIGNMENT OF EXHIBIT SPACE: InfoComm International reserves the right to alter the Exhibit Floor Plan or change space assignments. In such event, the exhibitor(s) affected will be notified by InfoComm. Exhibitor shall not sublet or share their contracted exhibit space or any portion thereof without prior written consent of InfoComm International and if given approval must submit the Exhibitor Sharing Form document. SHARING OF SPACE: Two companies with separate ownership may, upon advance application to InfoComm International, and at the discretion of Show Management (Show Management is defined as InfoComm International), be permitted to share a single exhibit booth space. A $500 sharing fee for administrative services will apply to all shared exhibit spaces; this fee shall be due upon submission of the Exhibit Sharing Form. Such form is available from Show Management upon request. OCCUPANCY OF SPACE DEADLINE: It is essential that all exhibits be complete and in place by 5:00 p.m. Tuesday, June 13, 2017. Therefore, InfoComm International reserves the right, should any rented space remain unoccupied on the opening day of the exposition at 9:00 a.m. or at any time thereafter, to rent or occupy said space; however this clause shall not be construed as affecting the obligation of the exhibitor to pay the full amount of the rental provided for in its contract for space, nor shall it affect the right of InfoComm International to retain as partial liquidated damages the whole or any part of the rental fee received. Final closing time is 4:00 p.m. on the designated last day of the exposition. No dismantling or packing may begin prior to closing time. LIGHTING: Show lighting levels will be maintained in all areas of the exhibit halls. InfoComm Show Management will determine lighting levels to be used during setup, teardown, and during the hours the exposition is open. Show Management urges exhibitors that require low light conditions to build their exhibits accordingly. If permitted by the facility where the InfoComm exposition is held, an exhibitor may request that Show Management order the lights above the exhibitor’s own exhibit booth space be lowered, masked, or extinguished. Island exhibit booth spaces 30’ x 40’ and larger may have the lights above their exhibit booth space extinguished upon advance request. Companies taking space in the area of these exhibit booth spaces should be prepared to supply supplementary lighting for their exhibits as necessary. The requesting exhibitor bears sole responsibility for any costs associated with changes to and/or reestablishment of lighting levels. Show Management reserves the right to order reestablishment of full lighting for any reason whatsoever, and the costs are to be borne by the exhibitor above whose exhibit space the lighting levels were changed. SPACE & HEIGHT REGULATIONS: Exhibits must be confined to the exact space allocated. Height limitations and other restrictions pertaining to the design of exhibits and the use in the exhibit booth space of pedestals, tables, racks, shelves, risers and similar display equipment are described in detail under “Types of Exhibits” and “Special Provisions.” Note: Where an exhibitor’s display is built beyond the limitations and restrictions as set forth in this contract, InfoComm International reserves the right to correct such display violations by having the exhibitor alter, remove or rearrange any or all of the display at its expense so that it will comply with regulations. Exhibitors are not permitted to carpet the aisle space between any adjoining exhibit booth spaces; InfoComm 2017 Exposition Rules and Regulations (cont.)
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nor may exhibitors bridge the aisle between such adjoining spaces with truss, banners, exhibit displays, products, lighting instruments, etc. If the exhibitor is not available to make such corrections, then it does agree as part of this contract to give InfoComm International the authority to make any and all necessary corrections at the exhibitor’s expense. In cases where the reverse side of an exhibitor’s backwall, sidewall, riser or display, is exposed to view, such portion of this display must be suitably draped with fireproof materials so that no part of the display construction, electrical wiring, or the like, can be seen from the aisles or adjoining exhibit booth spaces belonging to other exhibitors. Circulars, publications, advertising matter and all kinds of promotional giveaways may be distributed only within exhibit booth spaces. Nothing can be posted on, tacked, nailed, taped, screwed in, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Signs, truss, rails, etc. will not be permitted to intrude into or over aisles. The maximum allowable height of exhibit displays, drapery, scrim, screens and hanging signs within island exhibit spaces 400 sq. ft. or larger is limited by ceiling height and restricted by the physical height limitations of overhead structure(s) and/or by the Convention Center's policies. For exhibit spaces less than 400 sq. ft., inline, and corner exhibit booth spaces, the maximum allowable height will be 8 feet (the same as the backwall drape height). Perimeter exhibit spaces shall have a maximum allowable height of 12 feet. For special consideration, please submit requests in writing to InfoComm. EXHIBITOR MEETING SPACE POLICY: The assignment of meeting space to InfoComm exhibitors, whether in the Convention Center or at InfoComm block hotels, will be conducted according to the following guidelines: 1) Only current InfoComm exhibitors in good standing may apply to reserve available meeting space within the Convention Center or at InfoComm block hotels. 2) Such exhibitors requesting meeting space must also meet the following minimum paid exhibit space requirements: a. For meeting space use of 3 to 5 days during the InfoComm show week, exhibitors must have a minimum of 1,000 n.s.f. of paid exhibit space contracted and paid for in their company’s name on the InfoComm show floor. For exhibitors wishing to conduct exhibits of products, product demonstrations, use of exhibit displays in meeting rooms, or who wish to use meeting space for activities similar to those normally conducted on the trade show floor in an exhibit space, such exhibitors must have a minimum of 2,000 n.s.f. of paid exhibit space contracted and paid for in their company’s name on the show floor. b. For meeting space use of 2 days or less, exhibitors must have a minimum of 400 n.s.f. of paid exhibit space contracted. c. For exhibitors requesting space who have less than 400 n.s.f. of paid exhibit space, meeting space can only be assigned for 1 day’s use or less after all requests from exhibitors with 400 n.s.f. or greater have been filled (assignments shall be made no later than May 5, 2017). d. Meeting space can be used for meetings, receptions, food functions, training and the like. If an exhibitor contracting for meeting room space will be displaying product, conducting product demonstrations or has any kind of exhibit displays in such meeting space, they must contact show management for approval prior to use. 3) Single meeting space requests will be processed based on the exhibitor’s priority ranking for requests received by the deadline of September 2, 2016; thereafter, requests for additional meeting space will be honored on a space‐available, first‐come, first‐served basis. 4) However, exhibitors desiring multiple meeting rooms must maintain an exhibit space on the trade show floor equal or greater than their exhibit space from the prior year’s show. 5) After the September 2, 2016, deadline, exhibitors will receive a written confirmation and a floor plan of their assigned meeting space(s). 6) Food and beverage utilized within the meeting room spaces must be contracted through the Convention Center’s or hotel’s official catering service. InfoComm 2017 Exposition Rules and Regulations (cont.)
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7) Exhibitor utilizing meeting space is responsible for all associated costs incurred while using the meeting space including but not limited to: material handling, electrical, labor, room set up, re‐keying door if keys are lost, signage, security and AV services. 8) Exhibitors are solely responsible for the security of their equipment and guests’ belongings within the meeting space occupied. BADGES FOR EXPOSITION: Badges for the exposition will be issued free of additional charge for exhibiting companies and their employees. Each badge will be issued in the name of one person only; a badge may be exchanged at the Registration Desk should an exhibitor wish to change personnel during the course of the exposition. If requested, InfoComm will issue a replacement badge for such badges bearing the name of the wearer. All badges picked up by an exhibitor are his or her responsibility. All persons working in the exhibitor’s exhibit booth space will be considered to be the exhibitor’s employees during move‐in, the show and the move‐
out and the exhibitor shall be fully responsible for any liability that may occur. Exhibitors must register all of their dealer and independent representative personnel who they wish to grant access to the exhibitor’s booth before show hours. The lending of badges is prohibited whether to employees of the exhibitor, to unregistered dealers, reps, end users or to any person wishing to enter the exposition, regardless of the length of time he or she wishes to remain. Companies whose employees engage in this unauthorized practice are liable for the on‐
site registration fees of persons so admitted, confiscation of the subject badges and loss of the company priority position for exhibit space at the next exposition. Absolutely NO ONE under the age of 16 shall be allowed in the exposition halls or show floor during setup, exposition days and teardown. No exceptions will be made due to safety and liability concerns. No strollers shall be permitted at any time on the show floor. CHARACTER OF EXHIBITS: Each exhibitor shall display or exhibit only articles of merchandise of said exhibitor’s own manufacture or for which said exhibitor is the representing agent. InfoComm International reserves the right to judge the appropriateness of any exhibit and to decline to permit an exhibitor to conduct or maintain an exhibit if, in the judgment of the InfoComm Show Management, said exhibitor or exhibit, proposed exhibit, or exhibitor’s products and/or services shall in any respect be deemed unsuitable. This reservation relates to persons, conduct, articles of merchandise, printed matter, souvenirs, catalogs, displays, and any and all other things, without limitation, which affect the character of the exposition. No motion picture, film, video and/or computer software, which in the sole judgment of the InfoComm Show Management, is of an illicit, pornographic or otherwise unsuitable nature may be shown or displayed from exhibit booth spaces on the InfoComm show floor at any time. In the event that InfoComm International determines that the conduct of any exhibitor, or its employees, agents or servants, is not in keeping with the character of the exposition, InfoComm International or the InfoComm Show Management, may at any time, without notice, terminate the contract for space entered into with said exhibitor, and, with or without process of law, remove exhibitor, its employees, agents, servants, and all of the property of the exhibitor, from the space contracted for and from the exposition without refund. No exhibitor shall have any right or claim against InfoComm International on account of any action so taken. The determination of InfoComm Show Management as to the suitability of any exhibitor, exhibit, or proposed exhibit, or as to whether any exhibit or the conduct of any person is in keeping with the character of the exposition, shall in each instance be final. EXHIBITOR PERSONNEL ATTIRE: InfoComm Show Management is committed to creating an exposition environment where everyone can feel comfortable and welcome. Professional, business, or business casual attire is recommended and encouraged for all exhibitor personnel, models, hosts and hostesses at InfoComm expositions. Show Management reserves the right to make the determinations on appropriate exhibitor/presenter attire. If for any reason an exhibit, its contents and/or exhibitor personnel are deemed objectionable by Show Management, the exhibitor may be asked to alter its exhibit and/or the attire of its employees, exhibit staff and/or models. If necessary, the exhibitor may be asked to remove the objectionable exhibit display, materials or individual(s) in question at the exhibitor's sole expense. InfoComm 2017 Exposition Rules and Regulations (cont.)
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Exhibitors with questions about compliance with these guidelines should consult with Show Management in advance of the show. Show Management reserves the right to discontinue any activity and escort persons off the Show Floor that do not comply with the above and/or are deemed unprofessional by Show Management at its sole discretion. Americans with Disabilities Act (ADA) Exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive and as accommodating as possible in their booth designs. For additional information, go to: www.usdoj.gov/crt/ada/infoline.htm. SOLICITATION IN THE EXPOSITION: The aisles and other spaces in the exposition not leased to exhibitors shall be under the control of InfoComm International. All displays, interviews, conferences, distribution of literature, lectures or any type of activity shall be conducted inside the space contracted for. Standing in the aisles, in front of or blocking other exhibitors’ exhibit spaces, or the intercepting of those in attendance for advertising purposes, is strictly prohibited. Exhibitors may, upon prior approval of InfoComm Show Management, apply to sponsor a marketing opportunity for a fee at the event that may permit the distribution of literature, raffle tickets, brochures, handbills, etc. to attendees outside of the exhibit halls and/or Convention Center. Such marketing opportunities shall be limited and vary each year. Please contact Show Management with questions and to seek approval. Decisions made by Show Management as to which opportunities will be available and which exhibitors are approved will be final and in its sole discretion. Exhibitors may show, discuss, explain or demonstrate items or services, but shall not make sales that result in the delivery of merchandise and/or the exchange of money in the exhibit hall. Persons connected with non‐
exhibiting concerns are prohibited from any dealing, exhibiting, or soliciting within the exposition. Exhibitors are urged to report immediately violations of this latter rule to Show Management. COPYRIGHTS, ROYALTIES AND TRADEMARKS: It is the Exhibitor's sole responsibility to obtain and pay for any and all applicable licenses and permissions before any moving or still image, computer software, sound recording, artwork, printed material or other item bearing or embodying a copyright, trademark, patent, publicity right or other intellectual property is displayed, performed, reproduced, modified or distributed, in whole or in part, at or from the contracted space. Exhibitor affirms that all necessary licenses and permissions have been or will be obtained prior to using the contracted space. Exhibitor agrees to indemnify and hold the Convention Center, InfoComm International and its officers, agents and employees harmless from all claims, losses and damages (including court costs and reasonable attorney's fees) arising out of Exhibitor's use of copyrighted materials. INTELLECTUAL PROPERTY POLICY: InfoComm condemns counterfeiting and infringement. InfoComm is committed to the principle that intellectual property (IP) rights are to be respected, and that the use of intellectual property rights without the consent of the owner or otherwise pursuant to law violates rights of authors, inventors and corporations. Copyrights, trademarks, patents, and other forms of intellectual property are protected by state and federal laws in the United States and by the laws of other countries. At InfoComm, we believe that inventors, manufacturers, publishers, and other creators and owners of intellectual property are entitled to protect their rights in accordance with the law. Please see Intellectual Property Policy for more details. Exhibitor affirms that, to the best of its knowledge, it has the legal authority for its use of any intellectual property associated with any product or promotional material that it will display, offer, or otherwise use in its exhibit at the trade show/event and it will not knowingly infringe the intellectual property rights of another party. InfoComm 2017 Exposition Rules and Regulations (cont.)
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PROCEDURES FOR REQUESTS BY INTELLECTUAL PROPERTY (“IP”) OWNERS TO VISIT INFOCOMM
EXHIBIT BOOTHS:
A. IP Owners' Requests and Notification of Exhibitors
IP Owners or their representatives (“IP Owners”) shall notify InfoComm of their intention to attend the identified
exhibition seven calendar days prior to the commencement of the show.
IP Owners must communicate in writing, by email and personal delivery, with the individual responsible for
exhibit coordination and, if possible, with the exhibitor's legal department to inform them that:

The IP Owner has reason to believe that the exhibitor will display infringing products at the exhibit booth
and/or the IP Owner plans to visit the exhibitor’s booth.
If the IP Owner finds allegedly infringing products at the booth, the exhibitor may be asked to remove the
infringing products from display.
B. Intended Visits
One week before the event, IP Owners will provide to InfoComm a list of exhibitors that it intends to visit.
IP Owners are responsible for obtaining and paying for any translation services needed for the visit.
C. Rules for Visiting Exhibits
Upon request from the IP Owner or exhibitor, visits may take place in the presence of an authorized
InfoComm representative.
To ensure that the visits are conducted in an appropriate manner, the following rules will be observed:




IP Owners and exhibitors must be civil and courteous. Loud, offensive or embarrassing
confrontations are not permitted. Exhibitors may not be verbally or physically threatened or abused;
The IP Owner can advise an exhibitor that if the exhibitor refuses to remove infringing products, the IP
Owner may seek a court injunction against the exhibitor. However, an IP Owner may not remove or
attempt to remove the infringing products from the exhibit booth;
IP Owners are strongly encouraged to limit the size of the groups visiting exhibit booths to no more than
two company representatives, one translator, if applicable, and one attorney.
If possible, IP Owners should bring with them a list of all of their approved licensees.
D. Violations
Violations of these procedures can result in the immediate suspension or cancellation of a scheduled
appointment and the revocation of an IP Owner's permission to be present on the InfoComm floor.
FIREPROOFING: No combustible decoration, such as crepe paper, tissue paper, cardboard, or corrugated paper, shall be used at any time. All packing containers, excelsior, and wrapping paper are to be removed from the floor and must not be stored under tables or behind displays. Muslin, velvet, silken, or any cloth decorations must stand a flameproof test as prescribed by the ordinance of the Convention City. All materials used in exhibit construction, decoration, or as a temporary cover MUST BE CERTIFIED AS FLAME RETARDANT or a sample must be available for testing. Areas enclosed by solid walls and ceiling must be provided with APPROVED SMOKE DETECTORS. TYPES OF EXHIBITS: All exhibiting companies must comply with all local fire ordinances of the Convention City. Should you be required to alter your exhibit, InfoComm International will not be responsible for any costs to make an exhibitor’s exhibit display compliant with local regulations. If required, an engineering certification of structural integrity must be submitted to InfoComm International 60 days prior to the show opening. The following types of exhibits have been approved. Any deviation must be submitted in writing to Show Management for clearance before March 31, 2017. InfoComm 2017 Exposition Rules and Regulations (cont.)
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1. ONE‐AISLE EXHIBIT BOOTH SPACE: The back wall, including signs, must not exceed 8' in height. The side walls may be at the maximum 8’ height limit for a distance of 5’ from the back wall towards the aisle. The height of the side walls must be lowered to 48” for the remaining distance to the aisle. This type of display is permitted anywhere in the exhibit hall. Note: If located on a perimeter, a one‐aisle exhibit booth space may go to 12' in height. 2. ONE‐AISLE EXHIBIT BOOTH SPACE (with canopy): A canopy may be added to the standard one‐aisle exhibit booth space provided: the canopy does not exceed the 8' maximum height limitation or 9' at its apex; the bottom edge of the canopy is at least 86 inches from the floor; uprights needed to support the canopy are constructed in such a manner as not to obstruct the view of neighboring exhibits and not larger than 2 inches x 2 inches; and, the other restrictions pertaining to one‐aisle exhibit booth spaces are met. This type of display is permitted anywhere in the exhibit hall. 3. TWO‐AISLE EXHIBIT BOOTH SPACE: All restrictions are the same as for one‐aisle exhibit booth space and for one‐aisle exhibit booth space with canopy. 4. THREE‐AISLE EXHIBIT BOOTH SPACE (PENINSULA): The use of the two end exhibit booth spaces across the end of an aisle provides exposure on three aisles. The common wall with the neighboring exhibits may not exceed a width of 5' on each side of center except for exhibit booth spaces where this dimension may be exceeded by the width of the pillars separating the rows of exhibit booth spaces. A canopy of the same width may be used; the supporting upright or uprights for the canopy facing the front aisle may not exceed 4” in total width and must be set back a minimum of 1' from the front exhibit booth space line. The canopy may not exceed the height limitation of 8', and its bottom edge must be at least 86” from the floor. 5. ISLAND EXHIBIT BOOTH SPACE: (Minimum 400 sq ft.) This is a free form display offering maximum flexibility by eliminating the usual restrictions on exhibit booth space dimensions. The maximum allowed height of hardwall exhibit displays is limited to 24’ except where restricted by the physical height limitations of overhead structure(s) and/or by the Convention Center's policies. The 24’ height limit does not include hanging signs and/or truss, drapery, lights, etc. flown over island exhibit spaces. Please contact InfoComm Show Management for details concerning the ceiling height clearances throughout the exhibit hall(s). Exhibit booth space fixtures and display items may be placed anywhere inside the exhibit booth space perimeter. Overhead signs, display structures, trusses, projectors, projection screens, videowalls and/or other equipment suspended above any island exhibit booth space must be professionally and safely rigged in accordance with any and all local union jurisdiction and life safety policies in effect at the Convention Center and must be arranged through InfoComm's official General Contractor. Any overhead sign, projection screen or similar display material and/or equipment hung from the ceiling of the building must be at least 4’ above the tallest part of the exhibit booth space. Any structure deemed to be unsafe and/or inappropriate by either InfoComm Show Management or the Convention Center authorities must be altered and/or taken down at the exhibitor's expense. “See through” exhibits are encouraged. All exhibit booth spaces must be done in good taste and in keeping with the theme of InfoComm. 6. DOUBLE‐DECKER ISLAND EXHIBIT BOOTH SPACE: Please contact InfoComm Show Management for rules and regulations concerning double‐decker island exhibit booth space structures. Smoke detectors and fire extinguishers must be installed on the ground level of such exhibits. The above descriptions depict almost any situation. If your exhibit plans are not defined by these examples, contact InfoComm Show Management for clarification. Management will not approve unsafe exhibit construction, or any which obstructs the visibility of other exhibitors, or encroaches upon the aisles or other exhibit areas. All exhibit booth space dividers must be finished on both sides unless neighboring exhibitor agrees to decorate the area exposed to this exhibit booth space. Please be sure to make these rules known to your decorator or display builder. SPECIAL PROVISIONS: Pedestals, tables, racks, shelves, risers and similar display equipment may not exceed 48” in height when positioned more than 5' from the back wall of a single‐aisle exhibit booth space or the center line of a three‐
aisle exhibit booth space, unless the same company occupies 8' of exhibit booth space on both sides of the unit InfoComm 2017 Exposition Rules and Regulations (cont.)
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or units. The maximum height for such items under these circumstances, including the product being displayed, is 66”. Free‐standing units, including those intended to be the focal point in an exhibit, may not exceed 48” in height when placed more than 5' from the back wall of the exhibit booth space unless the same company occupies 8' of exhibit booth space on both sides of the unit or units. The maximum dimensions for such items under these conditions are 8’ high x 32” wide x 32” deep. Except for island exhibit booth spaces, the standard height for all exhibits is 8'. All dimensions indicated are outside measurements. Consult your contract for size of exhibit space and build your display to fit inside this area. Exhibit booth space back walls, including identification signs and decorations, must not exceed 8' in height. Check floor plan for ceiling height at your exhibit booth space location(s). USE OF EXHIBIT SPACE: Exhibitors planning to construct any part of their exhibit above the exhibit height limitation must obtain approval in writing from InfoComm Show Management at least 60 days prior to the official opening of the exhibits. A sketch of the proposed construction shall be submitted when requesting approval. All signs including graphics, photographs and other advertising matter in connection with an exhibitor’s exhibit booth must be located within the boundaries of the assigned exhibit booth space. NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE EQUIPMENT. Materials for handouts must be limited to one‐day supply and stored neatly within the booth. IF NOT REMOVED BY SHOW OPENING, SHOW DECORATOR WILL REMOVE AND STORE AT EXHIBITOR’S EXPENSE. No signs or lighting devices of any type are permitted outside of an assigned exhibit space (columns, walls, floors, and ceilings) without approval in writing from Show Management. This restriction also applies to any device used to project a company name or logo on the ceilings or walls of the Convention Center or otherwise beyond the permitted height or sides of exhibit booth space itself. Written permission from Show Management is required for the continuous operation of any flashing light device, floodlight, laser light, which may impact on neighboring exhibitors. The showing of projected images will only be permitted within the confines of the exhibitor’s exhibit booth space, unless otherwise permitted by Show Management. SOUND VOLUME LEVELS: Exhibitors operating sound reproducing equipment will be expected to keep the sound volume level emanating from their exhibits below 85‐decibels in order to avoid disturbing other exhibitors. InfoComm International reserves the right to turn off the electric supply of any exhibitor who violates this rule. Exhibitors who wish to operate sound systems at volumes above 85‐decibels are required to use an audio demo room off of the show floor or to utilize a sound room within their exhibit space on the show floor. In either case, the cost of rental for an audio demo room or sound room within the exhibitor’s space is at the exhibitor’s sole expense. Exhibitors who fail to comply with direction from Show Management to reduce the sound volume level in their exhibit space are subject to having their exhibit shut down and/or removed from the show floor without refund. PRESS CONFERENCES AND FUNCTIONS WITHIN EXHIBIT SPACES: Exhibitors are permitted, with 30 days advance notice to InfoComm Show Management, to conduct press conferences, product briefings, dealer and/or staff training sessions, or other VIP customer product previews prior to show hours on show days only and within their exhibit spaces on the show floor. The hours for such functions shall be from 7:00 a.m. to 9:00 a.m. After show hours, between the hours of 5:00 p.m. and 6:30p.m. on the first and second show days, only press conference functions shall be permitted in exhibit booth spaces. Exhibitors are responsible for the conduct of their guests at all times and shall be required to coordinate their activities with InfoComm Show Management and the official security contractor to arrange for guard service to ensure that their guests stay within the confines of the exhibitor’s exhibit booth space during such pre‐ and post‐show hour events. Exhibitors shall be required to provide a guest list for such functions in advance to Show Management and provide exhibitor staff to escort their guests from a designated exhibit hall entrance to their exhibit booth space. Food and beverage for such functions must be arranged through the official convention center caterer and all food tables, chairs, trash and other decorations used for such functions that are not part of the exhibitor’s display must be removed prior to the show opening. InfoComm 2017 Exposition Rules and Regulations (cont.)
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FOOD AND NON‐ALCOHOLIC BEVERAGES may be distributed from exhibit booth spaces. All food and beverage must be purchased from the official convention center food service provider. Popcorn machines are prohibited. ALCOHOL POLICY: Exhibitors with island exhibit spaces 400 n.s.f. and larger may choose to have alcohol served within the confines of their exhibit spaces for up to two hours each show day between the hours of 11:30 a.m. and the close of the show. However, such alcohol service must be arranged through the official Convention Center caterer. Exhibitors who wish to serve alcohol must submit written requests in advance of the show and be approved by InfoComm Show Management. Exhibitors serving alcohol within their exhibits assume all responsibility, liability and expense for such alcoholic beverage distribution. At no time will alcohol be permitted to be consumed on the show floor during move‐in, pre‐show or post‐show hours or during tear down. Exhibitors may also serve alcohol off of the show floor within meeting spaces at the Convention Center or at off‐site hotel properties for hospitality purposes, provided such distribution is also arranged through the facilities’ official caterer(s). Exhibitors serving alcohol will be held responsible for the conduct of their personnel and guests. Any exhibitor personnel or attendees deemed to be intoxicated shall be removed from the show at Show Management’s sole discretion. SHOW PHOTOGRAPHY/VIDEOGRAPHY: Due to the sensitive nature of new products and unique booth displays at the show, professional photography and/or video recording for commercial purposes of any booth by any attendee/exhibitor personnel is prohibited. Exceptions are made only when permission is obtained from the exhibitor whose booth/product is being photographed/videotaped and all individuals appearing in the photograph or video. Photography/videography on the show floor by attendees for personal use or by registered press for editorial purposes is acceptable; however, exhibitors reserve the right to bar photographs or video from being taken within their exhibit spaces at their sole discretion. Attendees or exhibitor personnel refusing to comply with the above policy may be asked to leave the show. LIABILITY AND INSURANCE: Although the Convention Center and InfoComm International will exercise reasonable care for the protection of exhibitor’s materials, equipment and exhibit booth space display, neither InfoComm International (including its officers, staff members, agents, representatives, members of its Exhibitor Advisory Committee or any individuals or firms retained by it to assist in exhibit work) nor the Convention Center (including its officers, staff members, agents, owners, employees, representatives, members of its Convention Committee and any individuals or firms retained by it to assist in exhibit work) shall be responsible or liable for any bodily injury or property damage, loss or destruction that may occur to the exhibitor or to any of the exhibitor’s employees, personnel, or property, prior to, during or subsequent to exhibitor’s use and occupancy of the exhibit booth space during the period of time contracted for hereunder. The exhibitor, in executing this agreement, expressly agrees to hold InfoComm International and the Convention Center, as well as the individuals, firms and committees specified above, harmless from and to indemnify same against any claims for any such bodily injury and/or property damage, loss or destruction arising from the exhibitor's acts or omissions. Said indemnification to include the cost of reasonable attorney’s fees incurred in the defense of any claim, clause or judgment arising from such injury and loss, damage or destruction. Exhibitor further agrees to hold InfoComm International harmless from and to indemnify it against any claims, causes, actions, judgments or other legal proceedings, including the cost of reasonable attorney’s fees incurred in the defense of InfoComm International against such proceedings, which arise out of the failure of the exhibitor to pay any royalty fee due for the performance, by whatever means, of copyrighted music or for the exhibition of copyrighted films/videos by exhibitor at his exhibit booth space or during the time of occupancy of the exhibit booth space contracted for hereunder. As a courtesy, watchman service will be provided on a 24‐hour basis for the duration of the subject exhibit. It must be emphasized, however, that exhibitors desiring to carry insurance on their exhibits must acquire and maintain same at their own expense. Moreover, exhibitors desiring special security precautions should arrange for private guard service, if desired, or should make arrangements to have locked facilities available in their exhibit booth spaces for the storage of display materials or products. Exhibitors are responsible for the security of their exhibit materials and products from the time such are delivered to their exhibit spaces until they are removed from during Move‐Out. InfoComm 2017 Exposition Rules and Regulations (cont.)
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Exhibitor Certificate of Insurance Policy In Pursuant to this policy, all exhibitors and their decorators must carry liability insurance and comply with the Orange County Convention Center rules applicable to exhibit hall construction, installation and dismantle. Exhibitors shall, at their sole cost and expense, provide coverage through June 18, 2017, comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from InfoComm leased property, Orange County Convention Center. This insurance shall include contractual and product liability coverage with combined single limits of not less than $1,000,000. Policy shall name InfoComm International/InfoComm, The Orange County Convention Center and The Freeman Companies as additional insureds and exhibitor shall provide certificate so indicating. Exhibitors unable to provide Certificates of Insurance as stated above will be removed from the event without refund of any monies paid. InfoComm International will not be held responsible or liable for any loss, damage, or injury within an exhibitor’s booth space whatsoever. AMOUNT: $1,000,000.00 Please send Certificate of Insurance no later than Wednesday, April 28, 2017, to: InfoComm International Attn: Exposition Operations Coordinator 11242 Waples Mill Road, Suite 200, Fairfax, VA 22030, USA F: +1.703.273.5924 | E: operations@infocomm.org QUESTIONS? Please contact the Expositions Operations Coordinator at +1.703.273.7200 or 1.800.659.7469. What is a certificate of insurance? A Certificate of Insurance is often used in the commercial context as proof that a policy of insurance is in effect. This certificate, issued by your insurance company, is usually a brief summary of the essential terms, conditions and duration of the contract of insurance that is in effect between the insured(s) and the insurer. What is an “Additional Insured”? When an insured is using a third party’s facility, the owner will ask that evidence of insurance be provided naming them as an additional insured. The certificate is a statement that the third party will be covered for property damage and general liability for an event or use of a facility. The insured's coverage will be primary for any organization listed as an additional insured. Why should we list the dates and location of our events on a certificate? We list dates when we are using a facility for an event. The insured is responsible for property damage and liability only during the dates on the certificate. Where can we get such insurance? A certificate of insurance is commonly available from most general liability business insurance carriers. In addition, InfoComm Show Management will supply a list of trade show insurance providers in the Exhibitor Service Manual that may be contacted by exhibitors for such coverage. InfoComm International/InfoComm is not affiliated with any insurance providers to be listed, nor has any financial interest in any insurance program coverage offered by such providers. MISCELLANEOUS REGULATIONS: InfoComm International reserves the right to determine the eligibility of any company to exhibit. InfoComm International reserves sole control over admission policies. Exhibitors may conduct drawings for prizes within their exhibit area if done in a dignified manner and in compliance with any and all local ordinances. These regulations are established for the mutual protection of InfoComm International and the exhibitor. InfoComm International reserves the right to make such changes in the time schedule or in general plan of the Exhibit as may be deemed by InfoComm International to be in the best interests of exhibitors and the exposition generally. RESPONSIBILITY: It is the responsibility of the exhibiting firm to be fully familiar with these Exposition Regulations and to see that each member of the firm attending the exposition, InfoComm 2017 Exposition Rules and Regulations (cont.)
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either as exhibit personnel or delegate or both, is also familiar with the Regulations. Distribution to all those who will be present for the exposition is recommended. IN THE EVENT OF DISASTER: In the event of disaster, national emergency, or other circumstances beyond InfoComm International’s reasonable control, forcing cancellation of the entire exposition more than two weeks in advance of the opening date of the exposition, the full amount paid by exhibitors, less a pro rata share of expenses incurred by InfoComm International, in planning and preparing for the exposition up until the time of cancellation, will be refunded. Should such cancellation occur less than two weeks in advance of the opening date, one‐half of the amount paid by each exhibitor less a pro rata share of expenses incurred by InfoComm International in planning and preparing for the exposition up until the time of cancellation will be refunded. CONTACT: All inquiries, waivers, concerns, etc. regarding the exposition or the Exposition Rules and Regulations should be addressed to InfoComm International, Attn: InfoComm Show Management, 11242 Waples Mill Rd., Suite 200, Fairfax, VA 22030, USA, Phone: +1.703.273.7200, Fax +1.703.273.5924. infocommshow.org Intellectual Property Policy Statement
[This Statement is adapted from the Intellectual Property Policy Statement of the National
Association of Music Merchants (NAMM), with that Organization’s kind permission.]
As the leading non-profit association serving the professional audiovisual
communications industry worldwide, InfoComm International supports the protection of its
members’ intellectual property rights. These rights are an important foundation of our industry,
providing creators and innovators with necessary benefits of their creativity. These rights come
in various legal forms, such as copyrights, trademarks, patents, trade secrets and other inherent
authorship rights recognized in many countries. InfoComm International urges its members to
develop protection and enforcement programs for their creative endeavors in consultation with
an attorney experienced in the field of intellectual property rights.
InfoComm’s Position
InfoComm condemns counterfeiting and infringement. InfoComm is committed to the
principle that intellectual property (IP) rights are to be respected, and that the use of intellectual
property rights without the consent of the owner or otherwise pursuant to law violates rights of
authors, inventors and corporations. Copyrights, trademarks, patents, and other forms of
intellectual property are protected by state and federal laws in the United States and by the laws
of other countries. At InfoComm, we believe that inventors, manufacturers, publishers, and other
creators and owners of intellectual property are entitled to protect their rights in accordance with
the law.
Allowed Member Assistance
InfoComm International can assist members in protecting their intellectual property through:
(1)
Educating members to recognize, protect and enforce their intellectual property rights;
(2)
Working with the U.S. and other governments to support international respect for and
enforcement of intellectual property rights;
(3)
Cooperating with courts and governmental agencies with regard to enforcement of
intellectual property rights; and
(4)
Providing our members with resources that may assist in protecting IP rights.
Resources
There are numerous information resources available via the Internet on the subject of
intellectual property rights. Among these resources are:
• U.S. Patent and Trademark Office, http://www.uspto.gov
• U.S. Copyright Office, http://www.copyright.gov and www.stopfakes.gov
• World Intellectual Property Organization, http://www.wipo.int
• European Patent Office, http://www.epo.org
•
European Community Trademarks Office, https://oami.europa.eu
InfoComm Limitations
There are limitations as to what InfoComm can do on its own at the request of a member.
Such limitations are necessary for several reasons. For instance, interference on InfoComm’s part
might be deemed a restraint of trade under antitrust laws. It is a longstanding policy of
InfoComm and most trade associations not to get involved in legal disputes over intellectual
property or other legal disputes between members. InfoComm has neither the expertise nor the
authority to decide infringement claims, we urge members to consult with legal counsel qualified
to advise on these subjects. Examples of limitations:
(I)
InfoComm cannot bar allegedly infringing products from being exhibited at its trade
shows without a court order.
(2)
InfoComm does not provide intellectual property protection or planning services, nor
do we mediate disputes among our members as a neutral trade group.
(3)
InfoComm will not be able to initiate legal actions on behalf of our members (or other
industry participants) or to enforce their rights against infringers.
(4)
We will not be able to judge claims of ownership or infringement that arise at the
trade show.
Protecting Your Intellectual Property Rights
It is the responsibility of the creators or owners of intellectual property rights to take the
necessary actions to ensure protection of their rights consistent with their business goals.
Examples of necessary actions:
(I)
Develop a protection program. Consult with an intellectual property attorney about taking
the necessary steps to protect the organization’s intellectual property.
(2)
In the event of an actual or threatened infringement, utilize an intellectual property
attorney to send cease and desist letters and, if necessary and worthwhile, to file legal
actions against the alleged infringer requesting damages for the infringement and an
injunction preventing the infringer from continuing to do so.
(3)
If a valid, court-issued injunction or restraining order is presented, InfoComm’s Show
Management will comply with the order of the court, which may require an infringer to
refrain from displaying its products at InfoComm’s exhibitions.
This InfoComm Policy Statement is effective April 22, 2014. It is subject to change,
interpretation, and withdrawal with or without notice. This Statement does not create any new
obligations or burdens upon InfoComm International, and is provided only as an informational
statement to InfoComm members and interested third parties.
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INTELLECTUAL PROPERTY
The Role of the Trade Association
InfoComm International®, the trade association for the audiovisual industry, can assist
members in protecting their intellectual property by:
(1)
Educating members to recognize, protect and enforce their intellectual property rights;
(2)
Working with the U.S. and other governments to support international respect for and
enforcement of intellectual property rights; and
(3)
Cooperating with courts and governmental agencies with regard to enforcement of
intellectual property rights.
However, there are limitations to what InfoComm can do on its own or at the request of a
member. In particular, InfoComm cannot bar allegedly infringing products from being exhibited
at its trade shows without a court order. This is true for several reasons, including:
(1)
InfoComm could be found guilty of violating the antitrust laws designed to prevent
restraint of trade. The penalties for such violations are severe and include potential
criminal prosecution and civil liability. Successful plaintiffs in antitrust cases may be
awarded triple damages plus attorney’s fees and other costs. Punitive damages are
also sometimes assessed. Even if InfoComm defeated the antitrust claims, the costs of
defense would be huge.
(2)
InfoComm has neither the expertise nor the authority to decide infringement claims.
The courts have such expertise and authority.
(3)
It is a longstanding policy of InfoComm and most trade associations not to get
involved in legal disputes over intellectual property or other legal disputes between
members. Again, this is what the courts are for.
What Should A Member Do?
(1)
Consult an intellectual property attorney about taking the necessary steps to protect
the organization’s intellectual property as outlined above.
(2)
In the event of an actual or threatened infringement, use an intellectual property
attorney to send cease and desist letters and, if necessary and worthwhile, to file a
lawsuit against the alleged infringer requesting damages for the infringement and an
injunction preventing the infringer from continuing to do so.
(3)
When a court-issued injunction or restraining order is presented to InfoComm, the
trade show management team will comply with the order of the court, which may
require an infringer to refrain from displaying its products at InfoComm.
GUIDELINES FOR PROTECTION OF
INTELLECTUAL PROPERTY
Manufacturers, integrators, designers, consultants and others involved in the audiovisual
industry have expressed great interest in learning how to protect what is often their most valuable
business asset - their intellectual property. What follows is a description of the types of
intellectual property that are common in the audiovisual industry and how their owners may
protect it.
This white paper is the opinion of its authors and should not be considered as legal advice.
Anyone involved in intellectual property issues should retain their own legal counsel to guide
their actions.
TRADE SECRETS
Description
A trade secret is any scientific, technical, business or financial information that satisfies
both of the following requirements:
(I)
It is valuable because it is not generally known to and is not readily
ascertainable (by lawful means) by competitors or others who could use the
information in their business; and
(2)
The owner has taken reasonable steps to keep it confidential.
Advantages
The owner of the trade secret can prevent others from misappropriating the information
for as long as the foregoing requirements are met (e.g. the formulas for various soft drinks).
There is no registration requirement.
Limitations
A competitor may use the trade secret if it develops the information independently or
acquires it from a third party under no duty to keep it confidential. In high tech and other
industry sectors, trade secrets have short lives due to the mobility of employees, the accessibility
of information and the like.
Examples:
Computer source code; customer data; supplier data; pricing formulas or structure;
manufacturing processes, equipment and formulas; business plans.
How to Protect
(1)
Limit access to the organization’s trade secrets to those who are trustworthy and really
need to know.
(2)
Obtain written agreements from all employees and outside contractors obligating them
to keep the organization’s trade secrets confidential and to refrain from using them
(3)
(4)
(5)
(6)
outside the scope of their duties.
Obtain written agreements from key employees obligating them to refrain from
working for a direct competitor in the same capacity for a brief period (2 years
maximum).
Mark tangible copies of the organization’s trade secrets “Confidential”.
Remind attendees at office meetings where any trade secret is discussed to keep it
confidential.
Remind departing employees of their obligation to leave the trade secrets behind.
Enforcement Actions
In the event of serious misappropriation, actual or imminent, the trade secret owner can
go to court and ask for seizure of records and other items embodying the trade secret, temporary
and permanent injunctions prohibiting use or dissemination of the trade secret, damages covering
the owner’s losses and/or the profits arising from the misappropriation and, in egregious cases,
attorney’s fees. Typically, these legal actions are brought in state court under the Uniform Trade
Secrets Act, although there are also federal laws prohibiting business espionage subject to the
jurisdiction of the federal courts.
International Issues
Most industrialized countries have laws that provide legal recourse for theft of trade
secrets. However, the practical advantage of trade secrets over patents, trademarks and
copyrights lies in the maintenance of secrecy. With the other forms of intellectual property,
public disclosure is required. Provided that the intellectual property is of a kind which can be
kept secret, such as a manufacturing process, a formula, sources of supply and the like, trade
secret protection is more likely to be effective in the short term in preventing slavish copying in
countries where patents, trademarks and copyrights are not well enforced.
COPYRIGHTS
Description
Copyrights are a divisible bundle of exclusive rights to reproduce, distribute copies of,
prepare derivative works from, publicly display and perform original works in the literary,
performing, and graphic arts, motion pictures and sound recordings.
Advantages
Copyrights arise when the worked is fixed in any tangible medium of expression (DVD’s,
books, websites, etc.). Copyrights owned by organizations last for 95 years. Registration is
relatively simple and inexpensive. Copyrights are worldwide in scope.
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Limitations
Copyrights protect only the manner in which objects and matters are expressed; they do
not prevent others from using the ideas, emotions and information contained in the work. If an
aspect of the work is functional, that aspect can be freely used by others.
Examples
Non-functional graphic user interfaces in computer programs; architectural drawings,
sound recordings, audio-visual works, web site layouts, sculpture, paintings, books, and
advertising.
How to Protect
(I)
Register the work with the US Copyright Office (see ‘Enforcement Actions below)
(2)
Place a copyright notice “© [first year of publication] [name of copyright owner]” on
every copy.
(3)
Obtain a written assignment of copyrights from independent contractors at the time
the independent contractor is engaged by the organization to create a work. Works
created solely by the organization’s employees belong to the organization from the
outset.
Enforcement Actions
In the United States, the federal courts have exclusive jurisdiction over copyright
infringement actions. For US nationals, it is necessary to obtain copyright registration, or at least
file an application for registration, prior to initiating a lawsuit. If copyright registration is
obtained prior to the infringing activity, the successful plaintiff is entitled to statutory damages
and, in the court’s discretion, attorney’s fees. Injunctive relief and actual damages may be
awarded in lieu of statutory damages. There are also criminal penalties for record piracy and
other forms of wholesale copying. In addition to civil and criminal actions, the importation of
infringing articles can be prevented or impeded by filing details concerning the copyrighted work
and the infringing activity with the US Customs and Border Protection Service.
International Issues
160 countries have ratified the Berne Convention for the Protection of Literary and
Artistic Works. In most countries, it is unnecessary to register one’s copyright claim before filing
a lawsuit for copyright infringement. In the European Union, administrative action is available to
prevent or impede the importation of infringing articles into any of the member countries. While
some countries lag behind North America and Europe in copyright protection, this situation is
likely to improve as the economic pressures to innovate overtake current incentives to copy.
Furthermore, with laws prohibiting importation of infringing articles currently available in many
countries, the exportation of infringing goods from those countries where enforcement is lax can
be substantially reduced.
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PATENTABLE INVENTIONS
Description
A patentable invention is anything devised by a person (except scientific theories,
mathematical methods and newly discovered natural phenomena), provided it is new and
sufficiently different from what has been done before as to be non-obvious to one or ordinary
skill in the pertinent technology.
Advantages
A patent provides the owner with a right to exclude others from manufacturing, using,
selling or offering to sell the invention, broadly speaking, for twenty years from the date the first
patent application for the invention is filed. Competitors must design around the invention to
avoid infringement.
Limitations
Patents can take a long time (2-5 years) to issue and are relatively expensive to obtain,
particularly if international patent protection is sought. The validity of any patent and the scope
of its protection are problematic, so enforcement actions are expensive and unpredictable in
outcome.
Examples
Software-related business methods; pharmaceuticals, audio-visual equipment.
How to Protect
(I)
Obtain written agreements from all R & D employees and others in a position to
invent to assign their patent rights to the organization.
(2)
Keep extensive records of the development of the invention.
(3)
Obtain a written confidentiality agreement before disclosing the invention to
anyone outside the organization.
(4)
Contact a patent attorney long before the invention is used, offered for sale or
disclosed to others. Bear in mind that if unrelated inventors develop the same
invention, the first to file a patent application, not the first to invent, will likely
prevail.
(5)
Seek patent protection for significant inventions in the countries in which
substantial sales of the goods or services embodying the invention are or will be
made.
(6)
License others to commercialize the invention in territories and markets outside of
the organization’s ability to develop by itself.
Enforcement Actions
Owners of US patents must file suit in federal court to prevent or curtail infringement in
this country. All of the usual remedies - injunctive relief, damages, or the infringer’s profits - are
4
available to the successful plaintiff. If the patent infringement is deemed willful, the plaintiff
may be entitled to enhanced damages and attorney’s fees. In the event that infringing goods are
being imported into the US, the patent owner must initiate an investigation by the International
Trade Commission in order to stop the infringing articles at the border.
International Issues
Unlike copyrights, patents are limited to the borders of the country or region from which
they are issued. Thus, it is necessary to hold a patent in each country or region in which
exclusive rights to the invention are deemed necessary or desirable. Most industrialized countries
have ratified the Patent Cooperation Treaty, which enables an organization seeking patent
protection for its invention to file a single application designating any or all of the member
countries. Ultimately, each of the countries or regions must approve the application and issue its
own patent, but the Treaty has substantially increased the uniformity in patent laws from nation
to nation. Regional patents are available in Europe, Africa (2 regions) and Eurasia.
Some countries limit or exclude patent protection for certain pharmaceuticals and
computer software, and in some countries, enforcement of patent rights is relatively lax.
Nevertheless, patent protection is expanding globally and will continue to do so as economic
incentives for innovation overtake the incentive to copy.
TRADE / SERVICE MARKS
Description
Trademarks and service marks serve as the means by which customers associate a
particular product or service with a single source and distinguish that product or service from
those of others.
Advantages
As long as a trademark or service mark performs the foregoing functions, its owner can
exclude others from using confusingly similar marks on related goods. As compared with patents,
trademark registration is relatively efficient and inexpensive.
Limitations
Unless the mark has been registered in a particular country or region, the territorial scope
of the owner’s exclusive rights to the mark in that country or region will be adversely affected.
Examples
InfoComm International®, Microsoft®, Nike®, Titleist®, Home Depot®, Sun-Maid®.
How to Protect
(I)
Select a mark that is suggestive, rather than merely descriptive, of the goods or
services it identifies.
(2)
Conduct a thorough search for potentially conflicting marks prior to using the new
mark.
5
(3)
(4)
(5)
Apply to register the mark with the Trademark Office of the United States and the
Trademark Offices of other countries where the mark will likely be used.
Use the trademark registration symbol ® adjacent to the mark only after it is
registered, on tags, labels, advertising, web sites, signs and the like.
License others to use the mark on noncompetitive goods and services or in
geographic areas outside the organization’s reach.
Enforcement Actions
In situations where the infringer is selling goods bearing literal copies of the
organization’s trademark, US law permits the trademark owner to ask the court to order the
seizure of infringing goods prior to notifying the infringer. In cases where the infringing conduct
does not amount to outright piracy, or where the infringer is not likely to run and hide, the usual
lawsuit may be filed in state or federal court, seeking injunctive relief, damages, attorney’s fees
and the like.
US trademark law includes a statute prohibiting false advertising, so if a competitor is
making false statements of fact about its products or those of its competitors, a lawsuit may be
filed even though there has been no infringement of the organization’s trademark.
In addition to civil and criminal actions, the importation of infringing articles can be
prevented or impeded by filing details concerning the organization’s goods, its registered
trademarks and the infringing activity with the US Customs and Border Protection Service.
International Issues
The Madrid System for the International Registration of Marks does not require separate
registration or renewal in each designated country, so it is ostensibly more efficient than the
international patent application process under the Patent Cooperation Treaty. However, at present,
only 30 countries (including US, China, European Community states, Australia and Japan) are
members of the Madrid System, so separate applications for trademark registration in other
countries where the organization intends to offer its goods or services would be advisable. Also,
the Madrid System does not provide for enforcement of trademark rights, so legal proceedings
must be initiated in the country in which the infringing activity occurs or where the infringer can
be found.
© 2006, 2014 William Rambo and Stephen D. Strauss, Attorneys.
Please send comments to: William Rambo; bill@iplawrambo.com telephone 513-768-8901.
Procedures for Requests by Intellectual Property (“IP”) Owners to Visit InfoComm
Exhibit Booths
A. IP Owners' Requests and Notification of Exhibitors
IP Owners or their representatives (“IP Owners”) shall notify InfoComm of their intention to
attend the identified exhibition seven calendar days prior to the commencement of the show.
IP Owners must communicate in writing, by email and personal delivery, with the individual
responsible for exhibit coordination and, if possible, with the exhibitor's legal department to
inform them that:
 The IP Owner has reason to believe that the exhibitor will display infringing products at the
exhibit booth and/or the IP Owner plans to visit the exhibitor’s booth.
If the IP Owner finds allegedly infringing products at the booth, the exhibitor may be asked to
remove the infringing products from display.
B. Intended Visits
A week before the event, IP Owner will provide to InfoComm a list of exhibitors that it intends
to visit.
IP Owners are responsible for obtaining and paying for any translation services needed for the
visit.
C. Rules for Visiting Exhibits
Upon request from the IP Owner or exhibitor, visits may take place in the presence of an
authorized InfoComm representative.
To ensure that the visits are conducted in an appropriate manner, the following rules will be
observed:
IP Owners and exhibitors must be civil and courteous. Loud, offensive or embarrassing
confrontations are not permitted. Exhibitors may not be verbally or physically threatened
or abused;
 The IP Owner can advise an exhibitor that if the exhibitor refuses to remove infringing
products, the IP Owner may seek a court injunction against the exhibitor. However, an IP
Owner may not remove or attempt to remove the infringing products from the exhibit
booth;
 IP Owners are strongly encouraged to limit the size of the groups visiting exhibit booths to
no more than two company representatives, one translator, if applicable, and one
attorney.
 If possible, IP Owners should bring with them a list of all of their approved licensees.
D. Violations
Violations of these procedures can result in the immediate suspension or cancellation of a
scheduled appointment and the revocation of an IP Owner's permission to be present on the
InfoComm floor.