2016 Move-‐In/Out Information: - New Orleans Home and Garden

2016 Move-­‐In/Out Information: MOVE-­‐IN DATES & TIMES OVERVIEW Move-­‐In for the Home & Garden Show is done in a “front of the floor first” pattern. In the following pages, you will find a floor map with your suggested Move-­‐In day. Using the current Exhibitor List on our website {http://neworleanshomeshows.com/info/exhibitors/}, please match you booth number to your Move-­‐In day. (Please note: Booth locations may be changed, or shifted as the show becomes closer. Please be sure and double-­‐check your location on March 7th.) Wednesday, March 9th -­‐ 9:00 AM – 9:00 PM Entrance into the Superdome loading dock area will be via the West side (closer to the Interstate) of the street closure on Dave Dixon Drive. We ask that you stage in the (middle) turning lane and not block the Interstate exit ramp. Thursday, March 10th -­‐ 8:00 AM – 9:00 PM Entrance into the Superdome loading dock area will be via the West side (closer to the Interstate) of the street closure on Dave Dixon Drive. We ask that you stage in the (middle) turning lane and not block the Interstate exit ramp. Friday, March 11th -­‐ 7:30 AM – 11:30 AM Hand carry and carts only. Vehicles will be allowed to stage on Dave Dixon Dr. (Girod St); space permitting. However, no vehicles will be allowed to drive into the Superdome on Friday. All vehicles must be clear of Dave Dixon Dr. by 12:00 Noon or they will be towed. MOVE-­‐OUT DATES & TIMES OVERVIEW Move Out will begin at 6:00 PM on Sunday, March 13th. Do not start move out before the show ends; while discourteous to the patrons on the show floor who paid to attend, it also dangerous. Monday, March 14th – 7:00 AM – 3:00 PM Full vehicle access will be allowed on Monday. All items must be removed from the Superdome by 3:00 PM. Any items left will be considered trash. PLEASE NOTE: • Exhibitors with a balance due will not be allowed to move in until the balance is Paid-­‐In-­‐Full. • Exhibitors will be allowed to drive into the Superdome on Wednesday and Thursday. Carpet will be down on Friday, so anything moved in on Friday will have to be carried or carted in. • The load-­‐in doors are located off Dave Dixon Dr. (Girod St.). Superdome regulations do not allow for Move-­‐In/Out through the lobby on Poydras Street/Sugar Bowl Dr. • If you do not, or are not able to, make your scheduled time, you may move in later. It may, however, mean that clear access to your booth is not easily available. Please be patient with our staff as they help to accommodate you. • If building or setting up your booth takes a long time, you should plan to arrive before Noon on Wednesday, regardless of your suggested Move-­‐In time. Please note, if you are scheduled to Move-­‐In on Thursday, your booth may not yet have the pipe and drape set. Exhibitor Parking: •
•
•
•
•
Exhibitor Parking Passes are required for any/all parking areas. Exhibitor Parking Passes will be for sale during Move-­‐In. Purchased from the Superdome, they are $20 for the 3 Day Pass (In & Out privileges) Exhibitor Parking will be in Garage 6 (Entrance via Poydras St/Sugar Bowl Dr.) Oversize Vehicles will be allowed to park in Auxiliary Lot C. Exhibitor Parking Passes will be for sale until the show begins. After that time, only single day passes will be sold. Please Note: The Exhibitor Entrance on show days will be through the Gate A Ground Lobby. Exhibitor Badges MUST be worn to gain entrance beginning one hour prior to the event. Exhibitor Services: Home & Garden Show: • The Home & Garden Show office is located in Locker Room #1, near Gate A Ground. We will issue Exhibitor Badges from the office during Move-­‐In. If you wish to receive your Badges prior to Move-­‐In, you must contact us prior to February 22rd . If you have not sent us your Badge form, please visit the “Exhibitor Forms” page of our website. Please Note: Exhibitor Badges will not be issued until the balance is paid in full and the form is completely filled out (with names) and returned to Show Management. Utilities: • Utilities (power, water, internet, etc) are ordered exclusively from the Superdome. • Utility Order Forms are available on the website under the “Exhibitor Forms” page. • Utilities may also be ordered during Move-­‐In; cash or credit cards only. Exhibitor Displays: • Each booth will be set with 8’ back drape, 3’ side drape, and a 7” x 44” one-­‐line identification sign. • Although you are allowed to provide your own, Freeman Decorators is the preferred provider of tables, chairs, carpet and much more. • The Freeman Exhibitor kit is available on our website under the “Exhibitor Forms” page. • Superdome regulations do not allow for Exhibitors to have balloons as part of their display, nor may they be handed out to patrons during the event. Exhibitor Hotel: The Whitney Hotel -­‐ 610 Poydras Street We have negotiated for a special rate at The Whitney Hotel, our preferred hotel. To receive the rate, rooms must be booked by February 10th. Please visit the “Hotel Info” page on our website for booking information. Helpful Web Links: Home & Garden Show Website: www.NewOrleansHomeShowS.com “Exhibitor Forms” page (Badge Form, Floor Plan, Utility Order Forms, Decorators Kit) http://neworleanshomeshows.com/exhibitor-­‐info/forms/ Current Exhibitor List and Booth Assignments: http://neworleanshomeshows.com/info/exhibitors/ “Hotel Info” page: http://neworleanshomeshows.com/exhibitor-­‐info/hotel-­‐info/ Load-In & Out Doors
Thursday
Wednesday
Show Office
Utility Orders &
Parking Passes
Patron Entrance
COMPLETE FORM BY: MARCH 1, 2016
COMPANY NAME
CONTACT NAME
(PERSON WHO WILL RECEIVE AND DISTRIBUTE BADGES)
ADDRESS
STATE
CITY
ZIP
PHONE
BOOTH #(S) & TOTAL SQ. FT
Brought to you for 61 years by
PLEASE PRINT OR TYPE NAMES OF EMPLOYEES WORKING BOOTH
1
15
2
16
3
17
4
18
* 300 SQ. *
5
6
19
7
20
* 100 SQ. *
8
21
22
* 400 SQ. *
9
10
23
11
24
12
25
13
26
14
* 200 SQ. *
SCAN & EMAIL TO:
mike@neworleanshomeshows.com
MAIL TO:
NEW ORLEANS HOME & GARDEN SHOW
2424 N. ARNOULT
METAIRIE, LA 70002
p. 504.835.6383
f. 504.835.6321
**TO RECEIVE BADGES EXHIBITORS
MUST HAVE RETURNED A SIGNED
AND COMPLETED CONTRACT
AND BE PAID IN FULL.
***Show Management reserves the right to limit the number of Exhibitor Badges to each exhibiting company***
EXHIBITOR BADGE ORDER FORM
ALL booth personnel MUST wear an Exhibitor Badge during the show. Each exhibitor is entitled to (7) free exhibitor badges
for the 1st and 2nd 10’x10’ booths, and (4) badges for each additional 10’x10’ (MAXIMUM 26). Additional badges may be
obtained, with show management approval, for $5.00 per badge. Only those whose names are listed will be allowed to pick
9
12:00 Noon and also may be left at Will Call when exiting the show to avoid additional charges.
Mercedes-Benz Superdome
P.O. Box 52439
New Orleans, LA 70152
Phone: (504) 587-3864
Fax: (504) 587-3504
Please Mail or Fax two copies with 100% remittance
Please keep a copy for your records
REQUEST FOR ELECTRICAL SERVICE
EFFECTIVE THROUGH DECEMBER 31, 2016
PLEASE TYPE OR PRINT
NAME OF SHOW
ORDERED BY (SINGATURE)
EXHIBITING FIRM NAME
BOOTH NAME
DATE(S) OF SHOW
ADDRESS
EMAIL ADDRESS
PHONE/CELL/FAX
CITY, STATE, ZIP
ON SITE CONTACT NAME & CELL #
ORDER CONTACT NAME
ORDER DATE
YOUR P.O. NUMBER
CREDIT CARD ACCOUNT NUMBER (PRINT LEGIBLY)
EXPIRATION DATE
CARDHOLDER'S SIGNATURE
CARDHOLDER'S NAME (PLEASE PRINT)
IMPORTANT
*We accept MasterCard, VISA, and American Express cards.
* Electrical Labor: Straight Time 8 am - 3:30 pm, Monday-Friday; Double Time after 3:30 pm, Saturday, Sunday & Holidays
* Electricity will be turned on within 30 minutes of show opening and off within 30 minutes after show closing.
** To ensure your power is installed prior to scheduled move in date, please submit this form 10 days prior to designated move in date.
** PAYMENT NOT RECEIVED 10 DAYS PRIOR TO MOVE IN MUST BE EITHER CASH OR CREDIT CARD.
LIGHTING & UTILITY OUTLETS
120V
QTY
120 volt 60 cycle alternating
current.
Description
Price
Subtotal
$
82.00
501 - 1000 watts
$
132.00
Labor before 8 A.M. and after 3:30 PM and Saturday, Sunday, and Holidays will be at the Overtime
Rate.
1001 - 2000 watts
$
174.50
□ Ok to Proceed - Without Exhibitor Supervision - Per Attached Floorplan.*
MOTOR & EQUIPMENT OUTLETS
120V
208V 1
208V 3
Labor Rates are subject to Union Contract effective at time of Show.
0 - 500 watts
Total Lighting & Utility Outlets $
QTY
ELECTRICIAL LABOR
Maximum of one (1)
connection per power outlet
120/208V.
Description
Price
This Labor Order will not be processed until we receive a complete Electrical Order and Floorplan. (Please
indicate neighboring booth and aisle numbers on floorplan.)
Subtotal
Installation
5 Amp / ¼ H.P. or less
$
82.00
10 Amp / ⅓ H.P. or less
$
153.00
15 Amp / ½ H.P. or less
$
174.00
20 Amp / ¾ H.P. or less
$
217.00
10 Amp / ½ H.P. or less
$
230.00
15 Amp / 1 H.P. or less
$
261.50
20 Amp / 1 ½ H.P. or less
$
327.00
Specify Labor Required:
30 Amp / 2 H.P. or less
$
385.00
□ Electrical Distribution
□ Electrical Motors or Controls
40 Amp / 3 H.P. or less
$
444.00
□ Electrical Distribution Overhead
□ Electrical Fixtures
60 Amp / 5 H.P. or less
$
561.00
100 Amp / 10 H.P. or less
$
795.00
150 Amp or less
$
1,087.00
200 Amp or less
$
1,380.00
10 Amp / 1 H.P. or less
$
307.00
15 Amp / 2 H.P. or less
$
347.00
20 Amp / 3 H.P. or less
$
435.00
* A 20% Supervision Fee will be charged for all Electrical Labor when exhibitor or exhibitor's
supervisor is not present, with a $25.00 minimum.
30 Amp / 5 H.P. or less
$
513.00
PAYMENT
40 Amp / 7 ½ H.P. or less
$
591.00
60 Amp / 10 H.P. or less
$
747.00
100 Amp / 20 H.P. or less
$
1,059.00
150 Amp / 30 H.P. or less
$
1,449.00
200 Amp / 50 H.P. or less
$
1,839.00
Total Motor & Equipment Outlets $
MATERIAL AND SPECIAL CONDITIONS
Date(s) Requested
Time Requested
No. of Electricians
(Not available in some locations)
Starting time can be guaranteed only in those instances where Electrical Labor is requested for the
start of the working day, which is 8 a.m. A minimum charge per booth of one hour for installation and
one-half hour to dismantle will apply, and time will commence in accordance with exhibitor's request.
Failure to start labor at requested time will result in one hour charge per electrician requested, unless
24-hour advance notice is provided in writing.
Subtotal from Lighting & Utility Outlets section………………………
$
Subtotal from Motor & Equipment Outlets section……………………
$
Subtotal……………………………………………………….
Total Enclosed……………………………………………….
□ Check enclosed:
Method of Payment:
$
$
No.
□ Credit Card:
Provide Information Above
For your convenience, we will use your Credit Card Authorization to charge any additional amounts
incurred as a result of show site orders placed by you or your representative. These charges may
include labor and material handling. Rates efffective thru 6/30/2015
♦ ♦ REGULATIONS AND GENERAL INFORMATION ♦ ♦
1. SMG is not responsible for voltage fluctuation or power failure due to temporary conditions. For your protection, you should install a surge protector on your
computer(s). All electrical installations and connections to all electrical service should be made by a SMG electrician. SMG will not be responsible for any
damage or loss to any equipment, component, computer hardware or software and/or any damage or injury to any person cause by the installaton,
connection or plugging into any electrical outlet by person(s) other than an SMG electrician.
2. Electricity will be turned on within 30 minutes of show opening and turned off within 30 minutes after show closing.
3. 24-hour service to any outlet will be double the listed price.
4. Dedicated power is double the listed price, and can only be guaranteed before show opening with advance arrangements for date needed.
5. All electrical outlets will be installed on the floor at the draped backwall of in-line booths and peninsula spaces. Exhibitors with hardwall displays must arrange
for power to be dropped inside the booth if necessary; this will be done on a time and material basis. Overhead power to island booths will be dropped to
one main location per the exhibitor's floorplan. If no plan is provided, the power will be installed at our discretion. Additional overhead power drops are
chargeable on a time and material basis. Distribution and connection(s) to equipment is chargeable on a time and material basis. For further information,
please refer to the Exhibitor's Electrical Information insert.
6. Local ordinances prohibit more than 2000 watts per lighting circuit and only one connection for power and motor outlets.
7. All wiring, motors, electrical installations, etc. must be aproved. To prevent overloading of circuits, exhibitors cannot add wattage except as ordered.
8. All electrical permits required by the Local Building and Safety Code will be obtained by the electrical contractor.
9. All flood light, column, and wall outlets are not a part of booth space. A separate outlet must be ordered at regular price for each piece of equipment to be
connected.
10. Special hanging, hookups, repairs, or installation of electrical equipment will be done on time and material basis.
11. Installation is subject to Local Union Contract and jurisdiction.
12. All eqipment should be properly tagged and wired with full information as to current, voltage, phase, cycle, horsepower, etc., and ready for connection.
13. All outlets over 20 amps and with a voltage over 150 volts require electrical labor. This includes a 1 hour minimum to inspect exhibitors that are pre-wired
to plug into our system.
14. Any labor rates indicated on forms are based upon the current I.B.E.W. union contract at time of printing forms. These rates are subject to change without
notice based on the prevailing union contract at time of show.
ELECTRICAL CONTRACTOR'S LABOR RESPONSIBILITIES
As the Official Electrical Contractor, we will be responsible for:
• All under-carpet distribution of electrical wiring.
• All facility overhead distribution of electrical wiring, including coaxial cable, fiber optics and the distribution of same form product to booth and from
booth to booth.
• All motor and equipment hook-ups requiring hard wire connections.
• Installation and/or repair of electrical fixtures.
• Installation of electrical motors to be energized and electrical apparatus.
The above items require electrical labor, which may be ordered in the Electrical Labor section of the form on the reverse side.
ELECTRICAL CODE
Electrical Services for Exhibits at Convention Facilities
Electrical requirements for an exhibit at all convention facilities are for the safety of all exhibitors and are based on national Electrical Code and local ordinances.
Too frequently, fires have been traceable to faulty wiring, sometimes because of carelessness and/or because of lack of understanding of the risks involved.
In the interest of public safety, exhibits in the convention facilities may be inspected to determined if any violations exist. If they are found, qualified electricians
are available to correct the problems. This work will be performed on a labor and material basis. If the exhibitor does not wish to have the fault corrected,
electrical services to the offending booth will not be connected.
If an exhibitor is not informed or does not understand basic safety standards for electrical wiring, an electrician should be consulted before shipment is made to
the convention facilities.
Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth. For the safety of you and the public,
remember these points:
• All wiring must have a 3-wire grounded cord with a minimum of #14 gauge.
• Spot or flood lighting is a hazard when lamps are too close to fabrics or other material which can be affected by heat.
• The use of clip-on sign sockets, latex or lamp cord wire in displays, or the use of 2-wire clamp-on fixtures, is prohibited by order of fire
prevention bureaus at trade shows and conventions.
• Our company rents approved extension cords and plug strips which provide safe multiple plug-in capabilities.
• Zip cords or two-wire cords are ungrounded and could result in safety hazards. Their use is forbidden in all convention facilities. Please leave
all 2-wired cords at home!
Mercedes-Benz Superdome
P.O. Box 52439
New Orleans, LA 70152
Phone: (504) 587-3864
Fax: (504) 587-3504
Please Mail or Fax two copies with 100% remittance
Please keep a copy for your records
REQUEST FOR WATER AND DRAIN SERVICE
EFFECTIVE THROUGH DECEMBER 31, 2016
PLEASE TYPE OR PRINT
NAME OF SHOW
ORDERED BY (SINGATURE)
EXHIBITING FIRM NAME
BOOTH NAME
DATE(S) OF SHOW
ADDRESS
EMAIL ADDRESS
PHONE/CELL/FAX
CITY, STATE, ZIP
ON SITE CONTACT NAME & CELL #
ORDER CONTACT NAME
ORDER DATE
YOUR P.O. NUMBER
CREDIT CARD ACCOUNT NUMBER (PRINT LEGIBLY)
EXPIRATION DATE
CARDHOLDER'S SIGNATURE
CARDHOLDER'S NAME (PLEASE PRINT)
IMPORTANT
*We accept MasterCard, VISA, and American Express cards.
** PAYMENT NOT RECEIVED 10 DAYS PRIOR TO MOVE IN MUST BE EITHER CASH OR CREDIT CARD.
**Labor charges are assessed on the exhibit floor and payment IN FULL must be rendered.
*RATES QUOTED INCLUDE APPLICABLE TAX AND DO NOT INCLUDE LABOR OR MATERIAL CHARGES FOR CONNECTING EQUIPMENT.
QUAN.
WATER - DRAIN
(50-60 PSI)
TOTAL GPM ______
Requirments
DESCRIPTION
RATE
Single outlet up to ¾""
$186.00
Fill and Drain to 500 Gallons
$212.00
Each Additional 500 Gallons
$37.00
AMOUNT
FOR OFFICE USE ONLY
AMOUNT
OFFICE USE ONLY
EXHIBITOR MUST SUPPLY OWN REGULATOR & FILTER
MATERIALS AND SPECIAL CONDITIONS
LABOR CHARGES WILL BE IN 4 HR. INCREMENTS. MINIMUM CHARGE 4 HOURS
…………. Hrs. Monday - Friday 7:00 a.m. - 3:30 p.m.
$49.00/Hr.
……….… Hrs. Monday - Friday 3:30 p.m. - 7:00 a.m
$73.00/Hr.
……….… Hrs. Monday - Friday 7:00 a.m. - 3:30 p.m. (Sat/Sun/Holidays)
$73.00/Hr.
SUBTOTAL
TOTAL DUE
$