Baseball-Travel-By-Laws

Tinley Park Bobcat Travel Baseball
Protocol
The purpose of the Travel Program is to provide Bobcat Members and Tinley Park Residences the
opportunity to further develop their athletic skills through a more competitive environment.
The following definitions (listed alphabetically) need to be followed by all Tinley Park Bobcat
Baseball Travel Teams that are supported by The Tinley Park Bobcats:
Any exceptions to adhering to these definitions need to be approved in writing by the “Board”
and “Travel Commissioner”.
Administration Fee –
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Each year, an “Administration Fee” needs to be calculated into each travel “team budget”.
The “Administration Fee” will cover field maintenance, field improvements, out houses,
insurance, and racet fees.
The “Travel Commissioner” will manage the “Administration Fee” balance sheet.
The ““Board”” will establish “Administration Fee” amount each season. The fee is currently
$300.
See “Team Budget”.
Age Level 

The Bobcats typically carry the amount of teams at each age level as listed in the table below.
The primary team is know as the Gold team, the next team = the Silver team, and the next
team = the Bronze team.
 However, if the “Board” and “Travel Commissioner” do not feel we have enough talent at an
age level, the number of travel teams will be reduced.
 In some instances, if the “Board” and “Travel Commissioner” feel we have enough talent to
support an additional team(s) we will go with an additional team(s) at that age level.
 For Travel teams age 15U and up, the “Board” and “Travel Commissioner” will handle on a
case-by-case basis.
Team
14U
13U
12U
11U
10U
9U
# of teams
3
3
2
2
2
1
Gold
Yes
Yes
Yes
Yes
Yes
Yes
Silver
Yes
Yes
Yes
Yes
Yes
x
Bronze
Yes
Yes
x
x
x
x
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The birthday age cut-off date for travel baseball is April 30th (see table below).
You must be the team age (or less) limit by 4/30/year of season (see table below).
Playing-up = A player whose birthday would allow him to play on a younger age travel team,
but the player elects to play at an older age limit. For example, a player who on the 11U team
and is in 5th grade, but his birthday would allow him to participate on the 10U team. This
would be considered playing up. The Bobcats have no restrictions on the amount of players
on a team roster which consist of players, ”playing-up” (see table below).
Playing-down = A player whose birthday would allow him to play on a younger age travel
team even though he is in a school grade associated with an older team. For example, a player
who is on the 11U team but is in 6th grade. His birthday allows him to participate on the 11U
team even though most of his school classmates would be on the 12U team. This would be
considered playing-down. The Bobcats have no restrictions on the amount of players on a
team roster which consist of players, ”playing-down” (see table below).
Team
Age
Typical
2011 season 2012 season 2013 season
must be the “team must be the “team must be the “team
School
age” (or less) by:
age” (or less) by:
age” (or less) by:
Grade (Spring
semester)
14U
13U
12U
11U
10U
9U
8th
7th
6th
5th
4th
3rd
4/30/11
4/30/11
4/30/11
4/30/11
4/30/11
4/30/11
4/30/12
4/30/12
4/30/12
4/30/12
4/30/12
4/30/12
4/30/13
4/30/13
4/30/13
4/30/13
4/30/13
4/30/13
Batting Cages –

The “Travel Commissioner” will handle batting cage scheduling for the travel teams.
Board –
 Any exceptions to adhering to these definitions need to be approved in writing
by the “Board” and “Travel Commissioner”.

The ““Board”” will establish “Administration Fee” amount each season. The fee is currently
$300.
 However, if the “Board” and “Travel Commissioner” do not feel we have enough talent at an
age level, the number of travel teams will be reduced.
 In some instances, if the “Board” and “Travel Commissioner” feel we have enough talent to
support an additional team(s) we will go with an additional team(s) at that age level.
 For Travel teams age 15U and up, the “Board” and “Travel Commissioner” will handle on a
case-by-case basis.
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Each team can select a time slot from the Primary field or Secondary field as defined by the “Board” and
“Travel Commissioner” each year.
The “Manager Application” will be completed and submitted to the “Travel Commissioner”
by June 1st each year. The “Travel Commissioner” will work with the “Board” on assigning
managers to each team for the coming season.
The “Board” and “Travel Commissioner” will approve each “Team Manager” for the
upcoming season at the June meeting.
Budget –
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See “Team Budget”.
Budget Template –
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See “Team Budget”.
See page # 28 for sample of the “Budget Template”.
Certificate of Liability Insurance –
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See “Insurance”.
Coaches –
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See “Team Coaches”.
Code of Conduct –
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The “Team Manager” must issue the Tinley Park Bobcats “Code of Conduct” Booklet to each
family on the team roster prior to the 1st team practice.
The “Code of Conduct” is also on the back of the Player “Registration Form” which is signed
by each player’s legal guardian.
See “Registration Form”.
Cooperstown –

The 12U Gold travel team has rights to the bid issued to the Bobcats each year for the Dreams
Park tournament in Cooperstown, New York.
Cost –
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The typical cost per player per season is $800 for a 12-player team.
If you are the on the 12U gold team, the cost will increase typically $500 per player to cover
your tournament at Dreams Park in Cooperstown, NY.
The typical cost to field a travel team is $10K per season.
Deposit due dates for team fees are established by the “Team Manager” of each travel team.
Balance due dates for team fees are established by the “Team Manager” of each travel team.
See “Team Budget”.
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Field Improvement Request Form
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Any field improvement suggestion a travel team has should be documented on the “Field
Improvement Request Form”.
The completed “Field Improvement Request Form” should be submitted to the “Travel
Commissioner” who will forward the request accordingly.
See page # 16 for a printable version of the “Field Improvement Request Form”.
Fields –
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The “Travel Commissioner” will handle field scheduling for the travel teams.
Home field availability changes year-to-year.
The “Travel Commissioner” will provide the time slots and field availability each year to the
“Team Manager”.
The table below is a discussion display only of how the field selection system works.
The selection of each field time slot by each team will work as follows:
1. All Gold teams will select 1st, starting with the 14U team, followed by the 13U team, etc…
2. All Silver teams will select 2nd, starting with the 14U team, followed by the 13U team,
etc…
3. All Bronze teams will select 3rd, starting with the 14U team, followed by the 13U team,
etc…
4. The second time slot for each team will follow the same format as steps 1-3 above.
Each team can select a time slot from the Primary field or Secondary field as defined by the
“Board” and “Travel Commissioner” each year.
Team
Vogt Field
14U
13U
12U
11U
10U
9U
Primary
Primary
Millennium
Field
Bettenhausen
Mustang Field
Primary
Primary
Primary
Secondary
Secondary
Secondary
Bettenhausen
Pinto Field
Primary
Gory Field
Secondary
Also see “Field Improvement Request Form”.
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Forms –
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“Budget Template” (See page # 28 for sample)
“Certificate of Liability Insurance” (See page # 17 for sample)
“Field Improvement Request Form” (See page # 16 for sample)
“Fundraiser Request Form” (See page # 30 for sample)
“Manager Application” (See page # 20 for sample)
“Registration Form” (See page # 18 & #19 for sample)
“Request for Deposit Form” (See page # 23 & # 24 for sample)
“Request for Payment Form” (See page # 25 & # 26 for sample)
“Sponsorship Form” (See page # 27 for sample)
“Team Account Template” (See page # 29 for sample)
“Team Roster” (See page # 21 for sample)
“Travel Request Form” (See page # 31 for sample)
“Travel Team Policy Agreement” (See page # 14 for sample)
“Tryout Registration Form” (See page # 15 for sample)
“Ump Schedule” (See page # 22 for sample)
Fundraisers 
There are no mandatory fundraisers.
 The “Fundraiser Request Form” must be completed and submitted to the “Travel
Commissioner” for approval 3 weeks prior to the fundraising event.
 See page # 30 for “Fundraiser Request Form.
 All profits earned from a fundraiser go to the team account and is utilized to pay for team
activities.
Games –
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The “Team Manager” will decide on how many games to play each year.
The following table will act as a guideline for the # of games played at each age level:
Team
14U
13U
12U
11U
10U
9U
# of games
55
55
55
50
45
35
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Insurance –
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The “Team Roster” (See page # 21 for template) and signed “Registration Form” (code of
conduct signature) for each player needs to be turned into the “Travel Commissioner” prior to
any team practice being conducted.
 This allows teams and players to have proper insurance coverage.
 Each team will need a copy of the Bobcat “Certificate of Liability Insurance” to register their
team for most leagues and tournaments.
 The “Travel Commissioner” will facilitate getting each team a copy of the “Certificate of
Liability Insurance” each season. (See page # 17 for sample)
Mail –
 Tinley Park Bobcats
P.O. Box 488
Tinley Park, IL 60477
Manager –
 See “Team Manager”.
Manager Application –
 See page # 20 for a printable version of the “Manager Application”.
 The “Manager Application” must be completed and submitted to the “Travel Commissioner”
by June 1st.
 See “Team Manager”.
Playing-Down –
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See “Age Level”.
Playing-Up –
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See “Age Level”.
Registration Form  “Registration Form” must be completed by each player and signed by the player’s legal
guardian prior to the 1st team practice. (See page # 18 & 19 for sample)
 The “Team Manager” must carry a copy of the completed “Registration Form” (with the
Emergency contact information) for each team player with him to all team activities.
 By signing the second page of the “Registration Form”, the legal guardian has signed the
Bobcat “Code of Conduct” Policy.
 At the conclusion of each season, the “Team Manager” must hand the completed “Registration
Form” for all players into the “Travel Commissioner”.
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Request for Deposit Form 
When making a deposit to your “Team Account” you must complete the “Request for Deposit
Form”. (See page # 23 & #24 for template)
 You must send an E-mail to the “Treasurer” with your intention to make a Deposit to your
“Team Account”.
 At a minimum, your E-mail must include a summary of your Deposit along with your
updated “Team Account” balance (Register).
 If you are mailing the deposit (check only) by ground, send to the P.O. Box listed on top of the
“Request for Deposit Form”.
 If the deposit includes cash, coordinate a drop off time with the “Treasurer”.
 To have a check by Friday, all requests must be in the “Treasurer” hands no later than Sunday.
If you miss that day, the request will take an additional week, so please plan appropriately.
 See “Treasurer”.
 See “Team Account”.
Request for Payment Form –
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When making a payment from your “Team Account” you must complete the “Request for
Payment Form”.
 You must send an E-mail to the “Treasurer” with your intention to make a Payment from your
“Team Account”.
 At a minimum, your E-mail must include a summary of your Payment request along with
your updated “Team Account” balance (Register).
 The “Treasurer” needs all “Request for Payment Forms” no later than Sunday in order to have
a check by Friday, if you miss that day, the request will take an additional week, so please plan
appropriately.
 See page # 25 & #26 for the “Request for Payment Form” template.
 See “Treasurer”.
 See “Team Account”.
Residency –
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See “Team Roster”.
Roster –
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See “Team Roster”.
Share Coupons –
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The Travel “Team Manager” and “Team Coaches” do not earn “Share Coupons”.
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Sponsorship Form –
 A sponsorship earnings can either go to the team account and be utilized to pay for team
activity or the earnings can be credited to an individual players expense.
 The “Team Manager” will include on his “Manager Application” how sponsorships will be
credited to the team or the individual.
 Use the Bobcat “Sponsorship Form” for distributing to business’ or individuals. See page # 28
for template.
 Sponsorships received need to be handled through the “Request for Deposit Form”. (See page #
23 & # 24)
Team Account –
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All teams must have a “Team Account”.
The “Team Manager” must start a “Team Account” with the Treasurer prior to the 1st team
practice being conducted.
 The “Team Account” will list each actual expense the team incurs (See “Request for Payment
Form”).
 The “Team Account” will list each actual source of income the team receives (See “Request for
Deposit Form”).
 The “Team Account” balance stays with the team each year (not the “Team Manager”).
Elaborate, beef up, how????
 Following the season, the “Team Account” will be closed by August 1st each year.
 The “Treasurer” must confirm each transaction via E-mail with the “Team Manager”.
 See “Team Account Template” on page # 29.
 See “Cost”.
 See “Team Budget”.
 See “Treasurer”.
Team Budget –
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The “Team Manager” must submit the “Team Budget” the Treasurer & “Travel
Commissioner” prior to the 1st team practice being conducted.
 The “Team Budget” should include all expected expenses and expected income for the coming
season.
 The budget should include a line item for each expected debit and each expected credit, which
will affect the “Team Account” balance.
 Each year, an “Administration Fee” needs to be calculated into each “Team Budget”.
 The “Team Budget” will assist in establishing the cost per player (Team Fee) each season.
 See page # 26 for a printable version of the “Budget Template”.
 Also see “Team Account”.
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Team Coaches –
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The “Team Manager” on a yearly basis appoints “Team Coaches”.
“Team Coaches” must sign the “Travel Team Policy Agreement” prior to the 1st team practice.
See “Team Manager”.
Team Dissolves –
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The “Team Account ” balance will be credited to the Bobcat General Fund.
Any team equipment will be returned to the “Travel Commissioner”.
 (NOTE) If a player moves from one Bobcat team to another team (within the Bobcats or
outside the Bobcats), all funds stay with the team he is leaving.
Team Fee –
 See “Cost”.
Team Manager –
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A “Team Manager” term is for one season at a time (twelve -month period).
Each “Team Manager” must apply each year for the upcoming season.
The “Manager Application” form must be completed and submitted to the “Travel
Commissioner” by June 1st for the next travel season.
 The “Board” and “Travel Commissioner” will approve each “Team Manager” for the
upcoming season at the June meeting.
 The “Team Manager” selection process will review candidates who reside in Tinley Park. NonTinley Park candidates will only be reviewed when a Tinley Park resident cannot be found.
 The “Team Manager” must sign the “Travel Team Policy Agreement”.
 The “Team Manager” on a yearly basis appoints “Team Coaches”.
 The “Team Manager” selects his “Team Coaches” by the first team practice of the season.
 The “Team Manager” is responsible for getting his “Team Coaches” to sign the “Travel Team
Policy Agreement”.
 The signed “Travel Team Policy Agreement” must be given to the “Travel Commissioner”
prior to any team practice being conducted.
 The “Team Manager” is responsible for the “Team Budget” & “Team Account”.
 At the conclusion of each season, the “Team Manager” must hand in the completed player
“Registration Forms” to the “Travel Commissioner”.
 The “Team Manager” must submit the “Team Roster” to the “Travel Commissioner” prior to
the 1st team practice.
 The “Team Manager” must submit the “Team Budget” to the Treasurer & “Travel
Commissioner” prior to the 1st team practice being conducted.
 The “Team Manager” must issue the Tinley Park Bobcats “Code of Conduct” Booklet to each
family on the team roster prior to the 1st team practice being conducted.
 The “Team Manager” will decide on how many games to play each year (See “Games”).
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 The “Team Manager” must start a “Team Account” with the Treasurer prior to the 1st team
practice being conducted.
Team Roster –
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The “Team Roster” for a team is typically made up of 11 – 13 players.
You may not have more then 3 players on your “Team Roster” who do not reside in Tinley
Park if you have a 12 man or 13 man roster.
 You may not have more then 2 players on your “Team Roster” who do not reside in Tinley
Park if you have an 11 man roster.
 The “Team Manager” must hand the “Team Roster” into the “Travel Commissioner” prior to
the 1st team practice.
 See page #21 for template of “Team Roster”.
Travel Commissioner –
 The “Travel Commissioner” has the responsibility of running the Travel Baseball program.
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The “Travel Commissioner” shall have or have had a child participating in the Bobcats.
The “Travel Commissioner” will handle field scheduling for the travel teams.
The “Travel Commissioner” will handle batting cage scheduling for the travel teams.
The “Travel Commissioner” will act as a liaison between the baseball travel teams and the
Recreational League Commissioner of baseball.
 The “Travel Commissioner” will forward any completed “Field Improvement Request Form”
submitted to him from a travel team.
 The “Travel Commissioner” will facilitate getting each team a copy of the “Certificate of
Liability Insurance” each season.
 The “Travel Commissioner” prior to any team practice being conducted will collect the signed
“Travel Team Policy Agreement” from each team.
 At the conclusion of each season, the “Travel Commissioner” must collect the completed
player “Registration Forms” from each “Team Manager”.
 The “Travel Commissioner” prior to the 1st team practice must collect the “Team Roster” from
each “Team Manager”.
 The “Travel Commissioner” will manage the “Administration Fee” balance sheet.
 The “Travel Commissioner” will confirm each “Team Manager” has submitted the “Team
Budget” to the “Treasurer” & “Travel Commissioner” prior to the 1st team practice being
conducted.
 The “Board” and “Travel Commissioner” will decide how many travel teams will be
supported at each age level based on the amount of player talent at that particular age level.
 For Travel teams age 15U and up, the “Board” and “Travel Commissioner” will handle on a
case-by-case basis.
 Review with the “Board”, any written proposed exceptions to adhering to these definitions.
 Decide with the “Board” what to do with any team equipment returned to the “Travel
Commissioner” once a team dissolves.
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Review and approve/disapprove any “Fundraiser Request Form” completed and submitted to
the “Travel Commissioner” prior to any fundraising event beginning.
Review and approve/disapprove any “Travel Request Form” completed and submitted for
approval to the “Travel Commissioner” prior to any out-of-town events occurring.
The “Manager Application” will be completed and submitted to the “Travel Commissioner”
by June 1st each year. The “Travel Commissioner” who will work with the “Board” on
assigning managers to each team for the coming season.
Travel Request Form 
See page # 31 for a printable version of the “Travel Request Form”.
 The form must be completed and submitted for approval to the “Travel Commissioner” prior
to any out-of-town event occurring that requires an overnight stay.
Travel Team Policy Agreement -
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See page # 14 for a printable version of the “Travel Team Policy Agreement”.
The “Team Manager” must sign the “Travel Team Policy Agreement”.
The “Team Manager” is responsible for getting the “Team Coaches” to sign the “Travel Team
Policy Agreement”.
The signed “Travel Team Policy Agreement” must be given to the “Travel Commissioner”
prior to any team practice being conducted.
Treasurer 
The “Treasurer” must confirm each “Team Manager” has started a “Team Account” prior to
the 1st team practice being conducted.
 The “Treasurer” oversees all Deposits made to a “Team Account”, confirming by E-mail.
 The “Treasurer” oversees all Payments made from a “Team Account” , confirming by E-mail.
 The “Treasurer” must confirm each “Team Manager” has submitted his “Team Budget” to the
“Treasurer” & “Travel Commissioner” prior to the 1st team practice being conducted.
 The “Treasurer” has 10 calendar days from the point a team transaction has occurred to a
“Team Account” to point out any transaction discrepancy to the “Team Manager”.
 As a the travel season comes to a close each July, the “Treasurer” must notify the “Team
Manager” of any discrepancies to the their “Team Account” prior to the travel season ending
for each team.
 The “Treasurer” must confirm each transaction via E-mail with the “Team Manager”.
Trophies –
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The Bobcat Organization does not issue individual Team “Trophies” to Travel teams.
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Tryouts –
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Within 7 calendar of the completion of the current travel season, the “Team Manager” must
notify a parent of each player their plans for the coming season regarding their child. I suggest
a firm date here.
1. Player has a secured roster spot for the coming season.
2. Player must tryout for the team for the coming season.
3. Player will not be offered a roster spot for the coming season.
 Based on the number of players in category 2 & 3 above, the need for tryouts will be
determined.
 The “Team Manager” will need to E-mail the “Travel Commissioner” the number of players
his team will be looking for in the coming season.
 Tryouts will be in July or August. . I suggest a firm range of dates here.
 The “Travel Commissioner” is responsible for placing tryout notices in local newspapers and
the Bobcat web site. The “Travel Commissioner” will determine the contents of the tryout
notices.
 At the tryouts, each player participant must complete the “Tryout Registration Form”.
 “Tryout Registration Form” template is on page # 15.
 See “Team Roster”.
 See “Age Level”.
 DTM to Copy all this to Commissioner definition and team manager definition once finalized.
Ump Schedule –
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The “Treasurer” must confirm each transaction via E-mail with the “Team Manager”.
See page #22 for a printable version of the “Ump Schedule”.
All travel teams must use the Will County umps. Contact information to be added
Each week the “Treasurer” issues a recap via E-mails of the umps being charged against your
“Team Account”. Print your confirmation response out and enter in your “Team Account” as a
transaction.
Uniforms –
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Only official Bobcat uniforms will be worn to all games and tournaments, both home and
away.
These will be purchased as a group with all other Full-Time teams (no exceptions).
Starting in the 2012 season, all travel teams will wear the same uniforms (one home/one
away).
This may not be mandatory in 2011 or 2012 if your team does not require new uniforms but
WILL be mandatory for all new teams and existing teams purchasing new uniforms.
By the 2013 season, all travel teams should be wearing the same uniform.
All Travel “Team Managers” present at the fall travel baseball meeting will vote the uniform
designs.
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Website –

www.TinleyParkBobcats.org
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TINLEY PARK BOBCATS TRAVEL BASEBALL
TRAVEL TEAM POLICY AGREEMENT
I __________________________________ understand it is the intention
of the Tinley Park Bobcats to unify our travel program. I have read and
keep in my possession the Travel Teams Policy. I realize that my time and
input into the travel program are important to the Bobcats organization.
I understand that each season, I am evaluated by the organization, and
considered for each New Year, to continue my managing/coaching for the
Bobcats organization and my team. I understand the policy is in place for
all the travel team managers and coaches and I know failure to follow and
uphold these policies will jeopardize my future in managing and coaching
with the Bobcats organization.
I will:
 Be a positive influence and role model.
 Take responsibility for my actions, my players and my parents
actions.
 Umpire calls may be questioned/challenged, but will not lead to a
confrontation with umpires, other coaches, teams, etc.
 Wear the Bobcat Name and represent the Bobcats with pride.
Any infractions to this policy will result in immediate consequences
decided by the Board of Directors, including suspensions and
terminations.
I am in agreement with all current policies and disclosure forms, for the
good of baseball, softball, the players and our organization and
acknowledge with my signature.
Signature ____________________________________ Date ________
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Tinley Park Bobcat Travel Baseball
Tryout Registration Form
Players Name:________________________ Birth Date:____________________
Parents Name:_______________________________________________________
Address:____________________________________________________________
City:_________________________________ Zip:_________________________
Home Phone:________________________________________________________
Work Phone:________________________________________________________
Cell Phone:__________________________________________________________
E-Mail Address:______________________________________________________
Throws: R / L
(please circle)
Does your child pitch:
Yes
Bats: R / L
No
(please circle)
(please circle)
Primary Fielding Positions: 1.________ 2.________ 3.________ 4.________
Previous Seasons Team Name:___________________________________________
Previous Seasons Manager’s Name:_______________________________________
School Grade Player will be entering in the fall of this year: ___________________
____________________________________________________________________
MANAGER’S USE ONLY:
Hitting:__________ Fielding:__________ Throwing:_________ Pitching:__________
Running:__________ Willingness to be Coached:_______
Player # issued for tryout: #_______
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Tinley Park Bobcat Travel Baseball
Field Improvement Request Form
Date:____________________
Initiator Name:__________________________________________________________
Field Name:____________________________________________________________
Field Location:__________________________________________________________
Requested Improvement:__________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Benefit of Proposed Improvement:__________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Any Additional Comments:________________________________________________
______________________________________________________________________
______________________________________________________________________
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17
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2011 Tinley Park Bobcats Travel Baseball
Manager Application
Name: ___________________________
Date: _____________________________
Home Phone #: ___________________
Cell Phone #: ______________________
Age Group: ______________________
E-mail: ____________________________
Assistant Coaches: _________________________________________________________
Estimate Number of Games: _______
Estimate Number of Tournaments: ___
Estimate Number of Out of Town Tournaments: _____
Possible Locations of Tournaments: __________________________________________
___________________________________________________________________________
Estimate Number of Home Games: ______ Anticipated Number of Players: ______
Estimate Cost per Player: ______________ Sponsorships for player or team: ______
Proposed Date for Try-Outs: ___________ Time: ______________________________
Field Preference for Tryouts:
1. __________________________________
2. __________________________________
3. __________________________________
Level of Play for coming season: [ ] PT Travel [ ] A Level [ ] AA Level [ ] AAA Level [ ] Premier
Previous Season record & at what level: _______________________________________
Previous Season Accomplishments: ___________________________________________
____________________________________________________________________________
Manager / Coaching Experience: ______________________________________________
20
Tinley Park Bobcats Travel Baseball
9U 10U 11U 12U 13U 14U(circle one)
Team Roster
Players Information:
Last Name
First Name
Address
City
Coaches Information
Last Name
First Name
Last Name
First Name
Cell phone #
Manager Information
Cell phone #
Home phone #
21
Ump Schedule
Team
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
9u (Cats)
Date
4/22/10
4/25/10
4/29/10
5/2/10
5/6/10
5/9/10
5/13/10
5/16/10
5/20/10
5/23/10
6/6/10
6/10/10
6/13/10
6/17/10
6/20/10
Time
5:30 PM
9:00 AM
5:30 PM
9:00 AM
5:30 PM
9:00 AM
5:45 PM
9:00 AM
5:30 PM
5:00 PM
9:00 AM
7:30 PM
9:00 AM
7:30 PM
9:00 AM
Field
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
Bettenhausen
# of Umps
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
22
2011 TINLEY PARK BOBCATS
P. O. BOX 488, TINLEY PARK, IL 60477
(708) 532-9033
www.eteamz.com/tinleyparkbobcats
REQUEST FOR DEPOSIT FORM (2 pages)
 Baseball  Softball
 Cheerleading  Football  Soccer
DATE: ___________________________________________
PERSON MAKING DEPOSIT: ________________________
AGE GROUP (ie: U10 boys/girls): ____________________
MANAGERS NAME: _______________________________
TEAM NAME (if applicable):__________ ____________ __
TELEPHONE NUMBER: ____________________________
E-MAIL Address: __________________________________
AMOUNT OF CASH: $______________________________
AMOUNT OF CHECKS: $____________________________
TOTAL AMOUNT OF DEPOSIT:_______________________
_______________________________________________________________________________
Date of Deposit
Account Number
Total Amount Deposited
Entered (Accounting Use)
Manager
Paid (Accounting Use)
Division
06
SIGNED:________________________________________
Date:___________________________________________
Divisions
01 – Rec Baseball/Softball
02 – Spring Rec Soccer
03 – Fall Rec Soccer
04 – Football
05 – Cheerleading
06 – FT Travel Baseball
Divisions
07 – Travel Soccer
08 – Travel Softball
09 – PT Baseball (All Stars)
11 – Fall Baseball
12 – Indoor Soccer
00 – General (Board)
23
2011 TINLEY PARK BOBCATS
P. O. BOX 488, TINLEY PARK, IL 60477
(708) 532-9033
www.eteamz.com/tinleyparkbobcats
Income Chart of Accounts – All Sports
To be used for all Deposit Requests
Account ID
40000
43000
44000
44100
45000
45600
47000
49000
Account Description
Registration
Sponsorships
Candy Buy Outs
Candy Refund
Candy Sales
Spirit wear
Fund Raising-General
Concessions
Account Type
Income
Income
Income
Income
Income
Income
Income
Income
24
2011 TINLEY PARK BOBCATS
P. O. BOX 488, TINLEY PARK, IL 60477
(708) 532-9033
www.eteamz.com/tinleyparkbobcats
REQUEST FOR PAYMENT FORM (page 1 of 2)
 Baseball  Softball
 Cheerleading  Football  Soccer
DATE: _____________-__________________________________
PERSON REQUESTING CHECK: __________________________
AGE GROUP (ie: U10 boys/girls): _________________________
MANAGERS NAME: ____________________________________
TEAM NAME (if applicable): _____________ ________________
TELEPHONE NUMBER: _________________________________
E-MAIL Address: _______________________________________
NAME CHECK SHOULD BE ISSUED TO: ________________________
ADDRESS: __________________________ CITY: ________________ STATE: ____ ZIP: __________
AMOUNT OF CHECK: $____________________
DESCRIPTION OF SERVICE/PRODUCT THAT IS BEING PURCHASED: PLEASE REMEMBER TO
ATTACH ANY DOCUMENTATION SUPPORTING THIS REQUEST (e.g. INVOICE, RECEIPT, etc.)
Date of Invoice
Invoice Number
Amount
Entered (Accounting Use)
Account Number
Division
Managerf
Paid (Accounting Use)
06
SIGNED: _______________ Date:________
To the Treasurer:
 Please mail this check to the recipient.
 I will pick up this check from you.
Divisions
01 – Rec Baseball/Softball
02 – Spring Rec Soccer
03 – Fall Rec Soccer
04 – Football
05 – Cheerleading
06 – FT Travel Baseball
Divisions
07 – Travel Soccer
08 – Travel Softball
09 – PT Baseball (All Stars)
11 – Fall Baseball
25
12 – Indoor Soccer
00 – General (Board)
2011 TINLEY PARK BOBCATS
P. O. BOX 488, TINLEY PARK, IL 60477
(708) 532-9033
www.eteamz.com/tinleyparkbobcats
REQUEST FOR PAYMENT FORM (page 2 of 2)
Expense Chart of Accounts – All Sports
To be used for all Check Requests
Account ID
50000
51000
51100
52000
52100
53000
54000
54100
55000
56000
56500
57000
57100
57500
58000
58100
58200
58300
58500
59000
59500
59600
Account Description
Uniforms
Equipment
End of Season-General
Officials
Official Uniforms
Field Maintenance
Insurance
League Fees
Supplies
Rent/Meeting Expense
Advertising
Coaches/Team Expense
Fund Raising
Volunteer Shares
Tournaments
Training
Trophies
Spirit wear
Volunteer Gifts
Candy-General
Food & Concessions
Refunds
Account Type
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
Cost of Sales
26
Tinley Park Bobcats Travel Baseball
Sponsorship Form
11-year old 2011 Season (revise per your team)




Company Name
Address
City & Zip
Contact Name
Make Checks Payable To:
Memo To:
Check Amount:
Tax ID #:
Ph.#(
)
-
Tinley Park Bobcats
insert your name here
$
E9978-8969-03
The Tinley Park Bobcats is the largest youth athletic club in Tinley Park. We are a
non-profit organization that involves in excess of 2,500 boys and girls ages 5 & up in
team sports. Our goals of the organization are to teach the fundamentals of the
games, good sportsmanship, and last but not least to have fun. We are anxious and
willing to help the young people in our community.
As a result, we are turning to you and other local business to help support our sports
programs thru our sponsorship drive. Your donation will be greatly appreciated and
remember, it is TAX DEDUCTIBLE.
For donations of $100 or more, we will be displaying our sponsor’s business names
on a banner that will be posted at all of our games along with supplying these
sponsors with a team plaque acknowledging their support of our 2011 Bobcat
baseball team. Please indicate as follows: [ ] “I do” or [ ] “do not” wish to be listed
on your team banner.
Tinley Park Bobcats
c/o insert your name here
insert your home address here
Tinley Park, IL 60487
Insert your phone # here
27
total costs $ 8,000.00
total payments $ 9,000.00
difference $ 1,000.00
Budget
Template
12 $
Cost per player
Description
cost
qty.
666.67
total
Bobcat administration fee
$
(350.00)
1
$
(350.00)
jersey sleeveless white with black pinstripes
$
(52.00)
12
$
(624.00)
jersey gator ultra dry gold body
$
(28.00)
12
$
(336.00)
pants warp knit white with black pinstripes
$
(31.00)
12
$
(372.00)
pants Wilson grey with black/gold trim
$
(25.00)
12
$
(300.00)
hats
$
(16.00)
12
$
(192.00)
moisture mngt shirt black
$
(20.00)
12
$
(240.00)
belt, black
$
(4.50)
12
$
(54.00)
socks black
$
(4.00)
24
$
(96.00)
custom decals
$
(5.00)
24
$
(120.00)
gator - mock turtleneck
$
(15.00)
1
$
(15.00)
bat bag, Louisville
$
(60.32)
1
$
(60.32)
helmet, Rawlings
$
(21.00)
1
$
(21.00)
indoor practices
$
(500.00)
1
$
(500.00)
insurance
$
(100.00)
1
$
(100.00)
misc baseball supplies
$
(100.00)
1
$
(100.00)
Umps, home games, debit team account
$
(45.00)
14
$
(630.00)
League Fee, !@#$%^&
$
(225.00)
1
$
(225.00)
tournament
$
(550.00)
1
$
(550.00)
playoff umps, pay cash
$
(40.00)
1
$
(40.00)
coaches plaques
$
(10.00)
5
$
(50.00)
USSA registration
$
(45.00)
1
$
(45.00)
Sponsors Plaques
$
(10.00)
9
$
(90.00)
deposit, each player = $250
$
250.00
12
$
3,000.00
sponsor, !@#$%^&*
$
100.00
1
$
100.00
fund raiser, !@#$%^&*
$
100.00
1
$
100.00
28
Team Account Template:
DATE
DEPOSIT CHECK #
8/1/2010 9/15/2010 9/7/2010 9/7/2010 9/18/2010 $ 100.00 9/20/2010 9/29/2010 10/5/2010 10/5/2010 10/9/2010 10/17/2010 FEE 3198 6474 3210 3211 3212 3236 3232 11/14/2010 $ 4,000.00 debit
PAYEE
$ (600.00) TP Bobcats $ (100.00) NIML $ (100.00) WCCVB @@@@ $ (100.00) Sports Huddle $ (120.00) Sports Huddle $ (100.00) NIML $ (60.00) I‐80 League $ (100.00) Will County $ (100.00) ABC printer DESCRIPTION
Beginning Balance from previous seasons League Fee NIML Registration Tournament (dates & location) sponsorship (player name) uniforms misc supplies League Fee
League Fee Tournament (dates & location) Team
Balance
$ 3,000.00 $ 2,400.00 $ 2,300.00 $ 2,200.00 $ 2,300.00 $ 2,200.00 $ 2,080.00 $ 1,980.00 $ 1,920.00 $ 1,820.00 $ 1,720.00 printing team fees: (list check #, last name
see description of player, and $ amount),
$ 5,720.00 29
Tinley Park Bobcats Travel Baseball
Fundraiser Request Form
Team Age & Team Level: _______________________________________________________________
Manager Name and Cell Phone Number: _________________________________________________
Today’s Date: ___________________________
Fundraiser Date: __________________________
What is the scope of your fundraiser? ____________________________________________________
Where will your fundraiser be held? _____________________________________________________
What are the start and end times of the fundraiser? ________________________________________
Is there a business or organization associated with the fundraiser? YES / NO
If yes, what is the name of the business/organization? _____________________________________
Is any aspect of this fundraiser related to or sponsored by manufacturers, distributors, or
retailers of tobacco or alcoholic beverages? YES / NO
If yes, what is their name? ______________________________________________________________
Are any permits or permission necessary from establishments or government bodies? YES / NO
Is there any way this function may reflect negatively on the Tinley Park Bobcats? YES / NO
Is there anyway this function competes with other Tinley Park Bobcats fundraising? YES / NO
Do all team members benefit from participation? YES / NO
Expected Total Expenses: $_______________________ Actual Total Expenses: _________________
(Itemize expenses on back of sheet)
Expected Gross Revenue: $_______________________ Actual Gross Revenue: $________________
Expected Net Profit: $____________________________ Actual Net Profit: $_____________________
_______________________________________________________________________________________
Commissioner use only
Approved YES / NO
(if no, list reason on back of sheet)
DATE: _______________________________
30
Tinley Park Bobcats Travel Baseball
Travel Request Form
Team Age & Team Level: _______________________________________________________________
Manager Name and Cell Phone Number: _________________________________________________
Today’s Date: ___________________________
When is your Departure Date? __________________________
When is your anticipated return date? ____________________________________________________
What is the name of the name of the tournament you wish to enter? _________________________
Where is the tournament being held? _________________________
Is your whole team attending? YES / NO
If no, who and why are they not attending?_______________________________________________
__________________________________________________________________________
Commissioner use only
Approved YES / NO
(if no, list reason below)
DATE: _______________________________
31
32