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BOARD MEETING Central Florida Community College 3800 S
Enterprise Center 3003 SW College Road, Suite 205, Ocala, Florida 34474-6252 Phone: 352-873-7939, Fax: 352-873-7910, www.clmworkforce.com ______________________________________________________________________ BOARD MEETING Central Florida Community College 3800 S. Lecanto Hwy Bldg 4, Room 101B Lecanto, FL Dial-In: 1 866 588-5787 – after prompt, enter code 5355193397# September 22, 2011 - 12:00 noon (Thursday) REVISED AGENDA 1. 2. 3. CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE ROLL CALL 4. INTRODUCTION OF NEW BOARD MEMBERS A. John Siefert – Citrus Co EDC B. Kevin Cunningham – Citrus Co Private Sector C. Mark Paugh – College of Central Florida 5. PRESENTATION – PORT CITRUS (Brad Thorpe) 6. APPROVAL OF MINUTES – 6-23-11 (sep email) 7. ACTION ITEMS A. Board – 9-22-11 1) Approval of Amendment to Services Plan, page 1 B. Telephonic Executive Committee – 9-15-11 1) Approval of Revised Fin-2 Travel Policy, page 11 2) Non-Board Committee Member Appointments and Invite Letter, page 12 3) Approval of 2011-2012 Updated Budget, page 14 C. One Stop Customer Services Committee – 9-14-11 1) Personnel and Budget, page 17 i D. Business & Economic Development Committee – 8-31-11 1) Approval of OPS-28 (Targeted Occupation Listing for 2011-2012) and OPS-35 (Lower Living Standard Income Level), page 19 2) Approval of OPS-65 (Regional Priority Occupation List), page 21 3) Central Talent System, page 22 4) Port Citrus, page 26 E. Telephonic Executive Committee – 8-23-11 1) Approval of Health Insurance, page 30 2) Revised Workforce Board Contracting Policy, page 32 3) Multi-Region Indefinite Quantity Agreement, page 38 F. Telephonic Executive Committee – 8-12-11 1) Chiefland Office Space, page 39 2) Unrestricted Funds (FRTW) Performance Bonus, page 41 G. Audit Committee – 8-11-11 1) Kattell Engagement Letter (June 30, 2011), page 42 8. STATUS REPORTS 9. DISCUSSION ITEMS 10. MATTERS FROM THE FLOOR 11. ADJOURNMENT ii RECORD OF ACTION/APPROVAL Consortium – 9-12-11 TOPIC/ISSUE: Plan Modification and Board Recertification BACKGROUND: POINTS OF CONSIDERATION: STAFF RECOMMENDATIONS: Approval of Plan Modification to Services Plan and Board Recertification. The Plan Modification is in line with the board’s strategic plans and goals. Significant change in the Plan is that Workforce will be providing direct services which was previously contracted out. CONSORTIUM ACTION: Commissioner Ryan Bell made a motion to approve. Seconded by Commissioner Kathy Bryant. Motion Carried. BOARD ACTION – 9-22-11: 1 Workforce Connection Workforce Services Plan Update Overview Florida’s 24 regional workforce boards and their local elected officials are periodically required to update their local service plans. The full plan will be presented but this document and the accompanying materials are intended to provide an overview of the changes. • One significant change is the direct provision of one stop services by board staff rather than through contract. This change was submitted for approval on June 10, 2011 and with your approval, sent to the State for their approval, as required by law. That approval was granted conditionally prior to July 1, 2011, and full approval was granted at the Workforce Florida Board meeting in August 2011. The majority of the changes and updates included in the plan relate to the procedural and process changes associated with the assumption of services. They include: o Revisions to administrative and programmatic policies and procedures; o Revisions to financial policies and procedures associated with direct payments for participant support services and training services; and, o Revision of the board and staff organizational chart to reflect inclusion of direct services staff • Revisions to the Boards composition and membership (as reflected in the attached certification documents) that was approved by the Consortium at its July 18, 2011 meeting. • Updates and changes to its administrative and financial policies to comply with recommendations from the Board’s Independent auditors, the state’s fiscal and programmatic monitoring teams as well as locally improved processes and technologies. 2 Attachment 1 TOTAL NUMBER OF BOARD MEMBERS NUMBER OF VACANCIES DATE FORM COMPLETED 23 1 8-5-11 CURRENT MEMBERSHIP REGIONAL WORKFORCE BOARD (RWB) REGION NAME: NAME OF RWB MEMBERS WORKFORCE CONNECTION AREA(S) OF REPRESENTATION QUALIFICATIONS REGION NUMBER: NOMINATING ORGANIZATION DEMOGRAPHICS 10 PERIOD OF APPOINTMENT Rob Adamiak BU Conimar Corp Marion Co EDC W, M 5 years (2013) Paula Anspach BU Consultant Citrus Co EDC W, F 5 years (2015) Michael Biskie BU Monterey Boats Nature Coast Bus Dev W, M, V 5 years (2012) William D’Aiuto OSPM DC&F #13 DC&F #13 W, M 5 years (2012) Theresa Flick CBOD, OSPM Key Training Cntr Citrus Co EDC W, F 5 years (2016) Darlene Goddard BU Winco Mfg Marion Co EDC W, F 5 years (2013) Robert Goldberg BU Spherion Staffing Marion Co EDC W, M 5 years (2012) Judy Houlios OSPM HUD Marion HUD W, F 5 years (2014) Steven Jacobs CBOV Marion Co Vets Marion Co Vets W, M, V 1 year (2012) Desmond Knight BU Cent Fla Elec Coop Nature Coast Bus Dev W, M, V 5 years (2013) Richard Martinez BU Ace Construction Marion Co EDC W, M 5 years (2013) Mike Melfi BU CHAMPS Software Citrus Co EDC W, M 5 years (2014) Suzanne Mills BU A&N Corp Nature Coast Bus Dev W, F 5 years (2012) Fred Morgan OL IBEW Local Union222 IBEW Local Union222 W, M, V 5 years (2013) Brad Nimmo OSPM Marion Co Habitat for Hum Marion Co Habitat for W, M, V 5 years (2014) Mark Paugh EA, OSPM College of Central FL College of Central FL W, M 5 years (2013) 3 Ted Purser BU SECO Nature Coast Bus Dev W, M 5 years (2012) Pat Reddish BU Signature Brands Marion Co EDC W, F 5 years (2016) Jack Reynolds BU Brannen Bank Citrus Co EDC W, M 5 years (2015 John Siefert CBO, ED Citrus Co EDC Citrus Co EDC W, M 1 year (2012) Sarah Stroh OSPM Marion Co Sr Services Marion Co Sr Services W, F 5 years (2015) Gina Tovine EA, OSPM School Bd of Levy Co School Bd of Levy Co W, F 1 year (2012) Vacancy: 1 – Labor Rep 4 AREA(S) OF REPRESENTATION CODES BU – Business CBOD –Community-based Organizations representing individuals with disabilities CBOV – Community-based Organizations representing veterans EA – Education ED – Economic Development MIL – Military Installation Representative (Effects regions 1, 2, 4, 8, 13, 15, 23) NV – Non-voting member OL – Organized Labor OSPM – One-Stop Partner, Mandatory (to include VR, DCF, Elder Services) OSPO – One-Stop Partner, Optional WT/WS – Current or former recipient of welfare transition assistance or workforce services DEMOGRAPHICS CODES GENDER CODES M – Male F – Female ETHNIC CODES W – White (not Hispanic) B – black/African American (not Hispanic) H – Hispanic O – Other OTHER CODES D – Disabled individual OI – older individual V – Veteran 5 ATTACHMENT 2 FISCAL AGENT DESIGN/ADMINISTRATIVE ENTITY/ONE-STOP OPERATOR NAME OF REGIONAL WORKFORCE BOARD (RWB) WORKFORCE CONNECTION (REGION 10) Name and Title of RWB Chairperson Suzanne Mills, Board Chair Name and Title of RWB Staff Director or Main Contact Person Thomas E. Skinner, Jr. Chief Executive Officer Address of the RWB Chairperson A&N Corporation Address of RWB Staff Director or Main Contact Person 707 SW 19th Ave 3003 SW College Road Suite 205 Williston, FL 32696 Ocala, FL 34474 Telephone Number: 352 528-7820 Telephone Number: 352 873-7939, ext 1204 Facsimile Number: 352 528-3441 Facsimile Number: 352 873-7911 E-mail Address: smills@ancorp.com E-mail Address: tskinner@clmworkforce.com Name of RWB One-Stop Operator Name of RWB Fiscal Agent Workforce Connection Workforce Connection Address of RWB One-Stop Operator Address of RWB Fiscal Agent th 2703 NE 14 Street 2703 NE 14th Street Ocala, FL 34470 Ocala, FL 34470 Telephone Number: 352 840-5700 Telephone Number: 352 840-5700 Facsimile Number: 352-291-9548 Facsimile Number: 352-291-9548 E-mail Address: kwoodring@clmworkforce.com E-mail Address: sheller@clmworkforce.com 6 Name of the RWB Administrative Entity Name of the Chief Elected Official(s) Workforce Connection Commissioner Kathy Bryant Board of Marion Co Commissioners 601 SE 25th Ave. Ocala, FL 34471-2690 PH: 352 438-2323 Fax: 438-2309 Email: kathy.bryant@marioncountyfl.org Commissioner Joe Meek, Consortium Chair Board of Citrus Co Commissioners 110 N. Apopka Ave, 2nd Floor Inverness, FL 34450 PH: 352 341-6560 Fax: 352 341-6584 Email: joe.meek@bocc.citrus.fl.us Commissioner Ryan Bell Board of Levy Co Commissioners P. O. box 310 Bronson, FL 32621 PH: 352 493-0081 Fax: 352 486-5167 Email: ryanbellfl@gmail.com Address of RWB Administrative Entity Address of the Chief Elected Official(s) 3003 SW College Rd, Suite 205 Ocala, FL 34474 See above Telephone Number: 352 873-7939 Telephone Number: see above Facsimile Number: 352 873-7911 E-mail Address: tskinner@clmworkforce.com Facsimile Number: see above E-mail Address: see above 7 Workforce Connection Proposed Committee Structure Workforce Connection Board of Directors Youth Committee Executive Committee Goal 4 Goal 6 Audit Marketing and Outreach Community Relations and Partnerships Goals 1 and 2 Nominating Member Recruitment One Stop Customer Services Goals 3 and 4 Performance and Monitoring Goal 5 Business and Economic Development Goal 2 Professional and Business Services Healthcare Manufacturing / Distribution Construction Utilities ruc Page 1 8 Frank Calascione Senior HR Recruiter Veteran ServicesDVOP/ LVER Employment Consultants Bonnie Bergeron Mary Wilkinson Lisette Nunez **Donna Kijawski/AWI **John McCoy/AWI **Stephen Spires/AWI WIA Case Manager 2 days in Levy Cynthia Yahn Vacant Request (Linda Hobbs-DeMets) Employment Consultant **Anita Williams/AWI WIA Staff Support Vacant Request (Dana Butler) WTP Case Manager Customer Service Representative Vacant Vacant WTP Case Manager SNAP Case Manager Mobile Resource Coordinator Kevin Harrison Request Jen Matta Customer Service Representative Kathie Henderson Penny Spence Lisa Taylor Stephanie Younis Veteran Services DVOP/LVER **Vacant/AWI Youth H&M Youth H&M Brian Conard Richard Snyder Diana Hodges CITRUS COUNTY LEVY COUNTY 9 Brenda Chrisman Sr. VP of Business Development Kathleen Woodring Chief Operating Officer Vacant Business Services Manager Resource David Knight Workforce Services Coordinator Dale French Program Manager Placement Job Order Vacant Sr. HR Recruiter Vacant HR Recruiter Intensive Cathy Roche WIA Associate Director WIA Case Managers Customer Service Representatives Customer Service Representative Ellie Santiago-Gracia Shirly Firnrohr Mary Gonzalez-Santiago Donna Candow Tia Everett Employment Consultant Employment Consultants Ernestine Johnson Carol Donaldson Jerry Flanders Training & Workshop Coordinator **Pam Mackey/AWI **Bonnie Johnson/AWI Rena Thomas Michele DelaCruz Deborah Roberts Gail Buzard OJT Coordinator Job Order Specialist Katherine Toro Carol Davidyock Luis Perez Delia Santiago Iris Pozo/CRU Lynda Archambeault Vacant Request Lisa Gruber April Roland Vacancy Employment Consultant Mary Terrell Andrea Abrams Laure Hayes Cheryl Goebel WTP Associate Director WTP Case Managers Ryan Ebner Doreen Crandall Yolanda Ocasio Teri Carey Leisa Miller Vacant WTP Staff Support Call Center Staff **Yarille Andino/OPS **Maggie Vargis/OPS **Alexa Franco/OPS Snap Case Manager Yamila Acosta **Patricia Harney/OPS Veteran Services **Bonnie Tilson/AWI DVOP/LVER **Yolanda Torres/OPS/PT **Bob Weil Lead/AWI Lisa Connolly/PT **Kim Smith/AWI **Gary Strickland/AWI **Ellen Hayes/AWI Patricia Sokol Pathways Shiyann Adams Hampton Campus Adrian Fletcher 1/28/2012 Jerome Johnson Rosey Moreno-Jones 14th STREET Corey Weaver MIS Reporting Marlene Grabbe QA Coordinator Stacy Bell OJT & Project Coordinator Val Hinson Administrative Assistant Susan Heller VP of Finance Administration WIA Staff Support Sasha Gray Vacant 1/28/2012 Vacant Request (Christopher Manuel & Javier Cruz Monroig) Grace Bynum Director of Workforce Services Rusty Skinner Chief Operating Officer Cindy Pawaroo Accountant Wendy Martin Accountant Mayra Carrion Bookkeeper Herman Raxon Facilities Coordinator Brenda Chrisman Sr. VP of Business Development David Wade VP of IT Roetta Coller Targeted Industry Manager? Mary Price ?? Robyne Fraize Special Projects Coordinator Laura Byrnes Communications Manager Dwain Henderson Systems Administrator Vacant Staff Support Jeremy Richards Network Support Specialist Vacant Request Web Developer Henkels & McCoy Ilianette Echevarria Area Program Manager Heather Varner Program Manager Career Coach Barbara Settles Ronnye Denerstein Bonnie Webb Kimberly Knutson ENTERPRISE 10 RECORD OF ACTION/APPROVAL Executive Committee – 9-15-11 TOPIC/ISSUE: FIN-2 Travel Policy Revision BACKGROUND: POINTS OF CONSIDERATION: STAFF RECOMMENDATIONS: Request approval to revise policy to clarify that electronic signatures (which are password protected) are also considered an originally signed signature, and that either are acceptable. See marked up policy attached for revisions. COMMITTEE ACTION: Fred Morgan made a motion to approve. Seconded by Darlene Goddard. Motion Carried. BOARD ACTION: 11 RECORD OF ACTION/APPROVAL Executive Committee – 9-15-11 TOPIC/ISSUE: Approval of Committee Appointments and Letter of Invitation BACKGROUND: POINTS OF CONSIDERATION: One Stop Committee Members Debbie Jenkins, CTAE David Benthusen, CCSB OHRMA Representative Bill D’Aiuto, DC&F John Marmish- United Way of Citrus Co Maureen O’Quinn- United Way of Marion Co Diana Hammond – Taylor College Business and Economic Development Members Josh Wooten-Citrus Co Chamber of Commerce Jaye Baillie- Ocala Marion Co Chamber of Commerce Phil Geist, Small Business Development Center Richard Michael – Marion Co (Economic Dev) Jim Ankoviak- Marion Regional Manufacturing Assn (Winco) Marilyn Ladner - Nature Coast Bus Dev Council Pete Tesch, Ocala/Marion Co EDC Youth Debbie Jenkins-CTAE David Benthusen-CCSB Jeff Shealy –DC&F Cheryl Fante-CF Mike Jordan- Marion Co Children’s Alliance Sean Mullins- Levy Co Sheriff’s Office STAFF RECOMMENDATIONS: Recommend sending letter of invitation to individuals above to serve on our committees. (See letter attached). 12 COMMITTEE ACTION: Gina Tovine made a motion to approve. Seconded by Fred Morgan. Motion Carried. BOARD ACTION: 13 RECORD OF ACTION/APPROVAL Executive Committee Meeting – 9-15-11 TOPIC/ISSUE: Approval of updated budget BACKGROUND: This budget update includes: • • • • • • Actual carryforward amounts per funding stream following final yearly closeout Additional funding released after June 1 Staffing adjustments approved by the One Stop Committee for $240,000 Additional funding moved to participant costs as approved by the One Stop Committee for $300,000 Cost Pool design and allocation has changed based on operating own programs Youth breakdown by in-school/out of school POINTS OF CONSIDERATION: STAFF RECOMMENDATIONS: Approval of budget COMMITTEE ACTION: Darlene Goddard made a motion to approve. Seconded by Mike Melfi. Motion Carried. BOARD ACTION: 14 A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 B C D Budget Summary Cover Sheet E Call-Outs Sub cat. F Sub total Total Revenue Aministrative Staff Costs Total Salaries & Benefits Oversight & Monitoring Finance 448,313 53,013 181,272 199,570 2,040,636 1,475,832 556,454 297,889 One Stop Operating Costs 564,804 One Stop Direct Staff & Benefits 1,798,196 Sub Total H&M Special Services/Contract Workshops AWI/Travel Business & Economic Development Support Employed Worker EDC Support Business Outreach IT One Stop Centers Citrus Levy 14th Mobile General Outreach Staff Training Sub Total Totals 11,371,850 647,883 Administrative Operating Costs One Stop Staff Pool Costs Salaries & Benefits Business Services Job Seeker Services G 4,486,715 776,572 132,500 4,200 317,104 197,104 70,000 50,000 100,000 451,849 120,532 68,005 253,603 13,309 50,000 44,500 1,876,725 15 A 47 48 Participant Costs/Youth 49 Participant Costs/Adult 50 51 Sub Total 52 53 Unobligated 54 55 56 Total Budget B C D E F G 346,271 3,633,529 3,979,800 1,028,609 1,028,609 11,371,850 16 RECORD OF ACTION/APPROVAL One Stop Customer Services Committee – 9-14-11 TOPIC/ISSUE: Personnel/Budget BACKGROUND: • • • When we assumed operations there were 98 Positions Our first preliminary budget for planning purposes included $3,213,100 for salaries for 75 positions. The attached budget includes all approved and filled positions to date (73) for an annualized amount of $2,786,000. POINTS OF CONSIDERATION: WIA Staff: • The manufacturing NEG ended on 6/30 and the TBW NEG will end 9/30 however many in the case load remain active. • The total active WIA caseload is 1750 with 5 case managers (avg. 350 each), 1 in Citrus/Levy and 4 in Marion. • • • • Receiving Follow-Up Active Services Total 258 8 Citrus 266 104 2 Levy 106 1388 33 1421 Marion Total 1750 43 1793 A customary case load for WIA is usually no more than 100 with 150 being an aggressive yet achievable number. Recommend adding (maintaining) 3 case managers, 2 in Marion and 1 in Citrus/Levy, and 2 staff support, 1 in Levy and 1 in Marion. Funding is available in Adult and DW to support continuation of these positions along with additional funding for participant costs. (Due to additional allocations and carryforward) Maintaining high performance in WIA is an integral piece to future funding. 17 Mobile Resource: • Executive Committee approved the acceptance of this van from another workforce region free of charge. • Minimal costs have been invested into the van to ready it for local use. • Van does require one individual to operate and coordinate. • Recommend 1 position as Mobile Resource Coordinator. Employer and Placement Services: • To support the placement of individuals into jobs a primary tool has been OJT. In order to process and manage these contracts have need for an OJT Coordinator to work with employers on developing the OJT opportunities and training plans. • In an effort to increase our screening capacity for Job Orders, increase our staffing of employment consultants by adding 2 positions. • Assist with the increase in traffic flow into the centers due to UC rule changes which has doubled our resource room activity. Web Developer: • Web site is in need of being redesigned and updated. • Need the ability to update and add information to the web • Desire to be able to conduct orientations and workshops via the web These changes would maintain 5 positions and add 5 to the current staffing for a total staff of 80. STAFF RECOMMENDATIONS: 1. Move an additional $240,000 into salaries 2. Move an additional $300,000 into participant costs COMMITTEE ACTION: Darlene Goddard made a motion to approve. Seconded by Michael Biskie. Motion Carried. BOARD ACTION: 18 INFORMATIONAL SUMMARY SHEET Business & Economic Development Committee – 8-31-11 TOPIC/ISSUE: OPS 28, Targeted Occupation Listing for 2011-2012 and OPS 35, Lower Living Standard Income Level (LLSIL) and Federal Poverty Guidelines for 2011 BACKGROUND: The Regional Targeted Occupation Listing for 2011-2012 has been approved by the State. The LLSIL and Federal Poverty guidelines has been posted in the Federal Register and provided by AWI. These policies are used when determining eligibility for certain workforce training services and for prioritizing services when funding is limited. POINTS OF INTEREST: a. The following occupations have been added to OPS 28 Administrative Services Managers Bus and Truck Mechanics and Diesel Engine Specialists Captains, Mates, and Pilots of Water Vessels Commercial Pilots Diagnostic Medical Sonographers Fire Fighters Loan Interviewers and Clerks Loan Officers Medical Equipment Repairers Meeting and Convention Planners Painters, Construction and Maintenance Police, Fire, and Ambulance Dispatchers Private Detectives and Investigators Purchasing Agents, Except Farm Products & Trade Sailors and Marine Oilers Water and Liquid Waste Treatment Plant Operators b. The following occupations have been removed from OPS 28 Accountants and Auditors Automotive Body and Related Repairers Broadcast Technicians Cabinetmakers and Bench Carpenters Chefs and Head Cooks Coaches and Scouts Detectives and Criminal Investigators Electrical Power-Line Installers and Repairers Electronics Repairers, Commercial and Industrial Equip. Employment, Recruitment, and Placement Specialists Financial Analysts Financial Managers 19 First-Line Superv. of Housekeeping & Janitorial Workers First-Line Superv. of Material-Moving Vehicle Operators Healthcare Support Workers, All Other Industrial Truck and Tractor Operators Instructional Coordinators Legal Secretaries Marketing Managers Medical and Health Services Managers Medical Transcriptionists Personal Financial Advisors Pest Control Workers Public Relations Specialists Sales Managers Securities, and Financial Services Sales Agents Substance Abuse and Behavioral Disorder Counselors Surveyors Vocational Education Teachers, Postsecondary Welders, Cutters, Solderers, and Brazers c. Copies of the policies are provided for your information. d. Polices have been distributed to staff. STAFF RECOMMENDATIONS: COMMITTEE ACTION: Rob Adamiak suggested adding occupations below to the Regional Priority Occupation List: • • • First-Line Superv. Of Material-Moving Vehicle Operators Welders, Cutters, Solderers, and Brazers Inventory Control Management (APICS certification) Michael Biskie suggested adding : • Industrial Truck and Tractor Operators (if it includes heavy forklifts – because large warehouse operations would use those types of lift equipment. Per Rusty, will add temporarily and research to determine if appropriate to keep on the list. Michael Biskie made a motion to approve OPS-28 with modifications to the Regional Listing (OPS-65) as requested. Seconded by Desmond Knight. Michael Biskie amended his motion to include OPS-35. Seconded by Desmond Knight. Motion Carried. BOARD ACTION: 20 RECORD OF ACTION/APPROVAL Business & Economic Development Committee – 8-31-11 TOPIC/ISSUE: OPS-65, Workforce Connection Regional Priority Occupation List. BACKGROUND: POINTS OF CONSIDERATION: This policy does not replace the Targeted Occupation Listing contained in OPS-28 and approved by WFI. It does, however, supplement this listing by providing guidance as to which current occupations will be funded with workforce funds and to what extent, and their priority status. This listing was developed with workforce intelligence data that focused on our regional economic status. It is not stagnate; it can and will be updated as regional industries and employment opportunities warrant. STAFF RECOMMENDATIONS: Approve OPS-65. COMMITTEE ACTION: Rob Adamiak suggested adding: • • • First-Line Superv. Of Material-Moving Vehicle Operators Welders, Cutters, Solderers, and Brazers Inventory Control Management (APICS certification) Michael Biskie suggested adding: • Industrial Truck and Tractor Operators (if it includes heavy forklifts – because large warehouse operations would use those types of lift equipment. Per Rusty, will add temporarily and research to determine if appropriate to keep on the list. Desmond Knight made a motion to approve with modifications requested. Seconded by Michael Biskie. Motion Carried. BOARD ACTION: 21 RECORD OF ACTION/APPROVAL Business & Economic Development Committee – 8-31-11 TOPIC/ISSUE: Creating Florida’s Central Talent System BACKGROUND: Refer to attached FWDA Paper for details on this concept POINTS OF CONSIDERATION: STAFF RECOMMENDATIONS: COMMITTEE ACTION: Michael Biskie made a motion to endorse the concept. Seconded by John Siefert. Motion Carried. BOARD ACTION: 22 Florida Workforce Development Association Paper In support of: Florida Chamber Foundation’s Florida’s Economic Pillars: Talent Supply and Education The Florida Workforce Development Association(FWDA), representing the twenty four business-led, local workforce development boards in the state of Florida are in support of the Florida Chamber Foundation’s Six Pillars program. Focusing on the primary concern of the workforce system, FWDA specifically supports those goals contained in the “Talent Supply and Education” pillar. FWDA also supports an improved system of talent connectivity. Currently the state’s workforce system uses “Employ Florida Marketplace” (EFM)as it internet-based labor exchange system. This system is primarily supported by federal funding from the Wagner-Peyser Act and the Workforce Investment Act. All unemployment claims filers must register with this system in order to qualify for benefit payments. In these times, this requirement has resulted in a number of highly qualified persons registering their skills with EFM. Despite this connection, an employer within the state of Florida cannot easily access information on those who have recently graduated from one of Florida’s public colleges and universities. Those seeking to hire recent graduates must in almost every case, decide on which university or college that they wish to place their job listing and then find that site on the college’s or university’s web site. If they wish to list with several, they must repeat this process for every institution. Conversely, students who are graduating or have graduated must either go to their school’s career placement office to register for employment. Once their file is complete it remains available only to those businesses who post employment opportunities on that institution’s site. These institutionally-based systems are valuable to draw recent graduates and alumni into an employment arena. They are not efficient to allow Florida’s businesses, most of which are small employers with no defined human resources staff, to seek the talent that our educational system produces. They are not efficient in retaining, within Florida, those whose education has been supported by their parents and other taxpayers within the state. 23 FWDA has previously drafted a paper called the “Central Talent System.” That paper is attached. This central talent access point for employers must also provide a service to those institutions who are now stakeholders. To accomplish this, Workforce Florida, as part of its strategic visioning, must engage all users- state and local partners in Florida’s workforce system- to revise EFM into a tool that not only provides efficient employer access, but provides stakeholders with outcome information that supports their needs and goals. Creating “Florida’s Central Talent System” Since 2000, the workforce development efforts of Florida have been led, at the state level, by Workforce Florida, Inc., WFI. Building on previously funded systems, WFI has expanded and upgraded the “labor exchange” system funded through the WagnerPeyser Act. Moving away from a mainframe application, WFI, through its Florida-based contractor, Geographic Solutions, has created a state of the art, Internet-based system, Employ Florida Marketplace, EFM, that is used throughout Florida’s local workforce delivery system. Despite the efforts to improve both the system and its marketing, feedback from both employers and applicants point out the following perceptual and factual issues. 1. Employers cite the lack of people in the system to fill “their kind of jobs”. By this employers generally expand by saying that they are looking for more skilled applicants. The inclusion of welfare transition customers has heightened the legacy perception of the system as being a “second class system.” 2. Applicants cite the perception that the system does not contain jobs that match their skill/pay requirements- employee version of the employer perception. Clearly we have a “chicken and egg” scenario. We need more jobs that will attract more people and we need to promote the applicant pool to get more jobs. What are some solutions to this situation? 24 A. The State can “kick start” the expansion of jobs in the system as follows: a. Require all state agencies and organizations to list their jobs in EFM. b. Require all state contractors to list their jobs in EFM. This will reinforce EFM as the “system the state uses” and thereby allows us to market a wide array of professional, technical, managerial and entry level employment opportunities. As a side, some feedback has been “ …if the system isn’t used by the State, why should I use it?” B. Require all state-funded institutions of higher education to transmit all information on the students and alumni that register with their respective career placement centers to EFM. Many employers who are seeking young graduates have no single resource to use. They must decide on “which” college or university they wish to place their job listing with and for many this process is too confusing. By adding this talent to EFM we are responding to the idea that we don’t have the people for the jobs employers are trying to fill. Both of these address marketing, perceptual and factual issues. They certainly will not solve the problem but they are a catalyst that, if exercised, can set Florida off as a leader in it efforts to form a central talent system. Neither of these should be viewed as replacements for the current systems used, but as a way to augment those systems, making it easier for jobs and talent to find each other. 25 RECORD OF ACTION/APPROVAL Business & Economic Development Committee – 8-31-11 TOPIC/ISSUE: Port Citrus Feasibility Study BACKGROUND: Refer to attached Port Overview for details. POINTS OF CONSIDERATION: STAFF RECOMMENDATIONS: COMMITTEE ACTION: John Siefert made a motion to support Broadband, Suncoast Parkway and Port Citrus Feasibility Study (and any other project with jobs potential). Seconded by Michael Biskie. Motion Carried. BOARD ACTION: 26 Port Overview The concept of constructing a canal across Florida dates back to the 1930’s when the Canal Authority of the State of Florida was created. In 1942 Congress authorized construction of the Cross Florida Barge Canal, but it wasn’t until 1964 that the US Army Corps of Engineers began construction. A suit by a number of environmental groups seeking an injunction against the construction was filed in 1969 and a preliminary injunction was issued in 1971. This was followed by a Presidential executive order suspending further work, which held the project in suspension until deauthorization in 1990. At the time about one third of the project was complete, including construction of a canal across northern Citrus County, bisecting the Withlacoochee River east of US 19. The bulk of the canal property was converted to the Marjorie Harris Carr Cross Florida Greenway, though a sizable portion immediately west of US 19 remained in private ownership. This property owned by Citrus Mining & Timber, Inc. includes a sizable limestone mining lease that includes a large barge slip which was utilized for limestone export by barge. In 1999 a cruise ship terminal was permitted as a DRI (99-01) which is east of the barge slip. Though currently not in use, the DRI is still valid. In 2009 an application was filed by the Genesis Group on behalf of Citrus Mining & Timber, Inc. to create a new “Port” district on 545 ± acres of property north of the barge canal and west of US 19. This district encompassed the mine, industrial property, the cruise ship terminal DRI, and other acreage abutting the canal. The request was approved and provides specific criteria to create a working waterfront along the canal. This comprehensive and innovative approach brought new interest to the barge canal and in March 2011 a presentation by attorney Fred Busack of the firm Pennington, Moore, Wilkerson, Bell, and Dunbar, P.A. focused on the potential economic benefits of establishing a port on the barge canal. In response to this presentation, the Board authorized funding to seek legislative change to include Port Citrus within the Florida Ports Council. This endeavor was successful and in June the Governor signed into law HB 283 which resulted in the inclusion of Port Citrus as a member of the Florida Seaport Transportation & Economic Development Council. On July 12, 2011, the Citrus County Port Authority held their inaugural meeting to identify the steps necessary to develop a port on the north side of the Barge Canal. Early actions included making application to become a member of both the Florida Ports Council and the Gulf Ports Association of the Americas. In addition, the Port Authority directed staff to develop a Port Element for inclusion within the Citrus County Comprehensive Plan. 27 (5)The council shall review and approve or disapprove each project eligible to be funded pursuant to the Florida Seaport Transportation and Economic Development Program. The council shall annually submit to the Secretary of Transportation; the director of the Office of Tourism, Trade, and Economic Development; and the Secretary of Community Affairs a list of projects which have been approved by the council. The list shall specify the recommended funding level for each project; and, if staged implementation of the project is appropriate, the funding requirements for each stage shall be specified. (6)The Department of Community Affairs shall review the list of projects approved by the council to determine consistency with approved local government comprehensive plans of the units of local government in which the port is located and consistency with the port master plan. The Department of Community Affairs shall identify and notify the council of those projects which are not consistent, to the maximum extent feasible, with such comprehensive plans and port master plans. (7)The Department of Transportation shall review the list of projects approved by the council for consistency with the Florida Transportation Plan and the department’s adopted work program. In evaluating the consistency of a project, the department shall determine whether the transportation impact of the proposed project is adequately handled by existing state-owned transportation facilities or by the construction of additional state-owned transportation facilities as identified in the Florida Transportation Plan and the department’s adopted work program. In reviewing for consistency a transportation facility project as defined in s. 334.03(31) which is not otherwise part of the department’s work program, the department shall evaluate whether the project is needed to provide for projected movement of cargo or passengers from the port to a state transportation facility or local road. If the project is needed to provide for projected movement of cargo or passengers, the project shall be approved for consistency as a consideration to facilitate the economic development and growth of the state in a timely manner. The Department of Transportation shall identify those projects which are inconsistent with the Florida Transportation Plan and the adopted work program and shall notify the council of projects found to be inconsistent. (8)The Office of Tourism, Trade, and Economic Development, in consultation with Enterprise Florida, Inc., shall review the list of projects approved by the council to evaluate the economic benefit of the project and to determine whether the project is consistent with the Florida Seaport Mission Plan. The Office of Tourism, Trade, and Economic Development shall review the economic benefits of each project based upon the rules adopted pursuant to subsection (4). The Office of Tourism, Trade, and Economic Development shall identify those projects which it has determined do not offer an economic benefit to the state or are not consistent with the Florida Seaport Mission Plan and shall notify the council of its findings. (9)The council shall review the findings of the Department of Community Affairs; the Office of Tourism, Trade, and Economic Development; and the Department of Transportation. Projects found to be inconsistent pursuant to subsections (6), (7), and (8) and projects which have been determined not to offer an economic benefit to the state pursuant to subsection (8) shall not be included in the list of projects to be funded. (10)The Department of Transportation shall include in its annual legislative budget request a Florida Seaport Transportation and Economic Development grant program for expenditure of funds of not less than $8 million per year. Such budget shall include funding for projects approved by the council which have been determined by each agency to be consistent and which have been determined by the Office of Tourism, Trade, and Economic Development to be economically beneficial. The department shall include the specific approved seaport projects to be funded under 28 this section during the ensuing fiscal year in the tentative work program developed pursuant to s. 339.135(4). The total amount of funding to be allocated to seaport projects under s. 311.07 during the successive 4 fiscal years shall also be included in the tentative work program developed pursuant to s. 339.135(4). The council may submit to the department a list of approved projects that could be made productionready within the next 2 years. The list shall be submitted by the department as part of the needs and project list prepared pursuant to s. 339.135(2)(b). However, the department shall, upon written request of the Florida Seaport Transportation and Economic Development Council, submit work program amendments pursuant to s. 339.135(7) to the Governor within 10 days after the later of the date the request is received by the department or the effective date of the amendment, termination, or closure of the applicable funding agreement between the department and the affected seaport, as required to release the funds from the existing commitment. Notwithstanding s. 339.135(7)(c), any work program amendment to transfer prior year funds from one approved seaport project to another seaport project is subject to the procedures in s. 339.135(7)(d). Notwithstanding any provision of law to the contrary, the department may transfer unexpended budget between the seaport projects as identified in the approved work program amendments. 29 RECORD OF ACTION/APPROVAL – REVISED 8-19-11 Executive Committee-8/23/11 TOPIC/ISSUE: Change health insurance carrier. BACKGROUND: Workforce Connection with more than 50 employees now falls under Large Group. The current carrier Blue Cross Blue Shield rerated us because of this large census change. The result is an increase in premium of 3%. Our broker Benefits Advisors, requested quotes from another large carrier, United Health Care. Their rate for a similar plan to the current plan cost 28% less. See attachment for benefits and cost comparisons from BCBS and United Health. POINTS OF CONSIDERATION: Besides the large reduction in premium, United Health has a very large network, even larger then BCBS. STAFF RECOMMENDATIONS: Change to United Health Care for group health insurance effective 9-15-11. COMMITTEE ACTION: Pat Reddish made a motion to approve. Seconded by Richard Martinez. Motion Carried. BOARD ACTION: 30 CLM Workforce Connection PREVENTATIVE BENEFITS: BCBS UHC Blue Options 5462 POS Choice Plus PLM In-Network In-Network ***CURRENT PLAN*** Annual Physicals No Charge No Charge Well Woman Exam @ GYN No Charge No Charge Mammograms No Charge No Charge Well Child Care / Immunizations No Charge No Charge OFFICE VISITS Primary Care Physician $15 Copay $20 Copay Specialist $35 Copay $35 Copay OTHER SERVICES Emergency Room $100 Copay $200 Copay Blood & Lab Test No Charge (Quest Labs) No Charge (Lab Corp) Diagnostic Services (X-rays, Diagnostics) $50 Copay $0 Copay Advanced Imaging (MRI, MRA, PET, CT) $150 Copay $200 Copay Outpatient Hosp. Therapy Service per visit $40 / $50 $20 copay / CYD + 20% Outpatient Hosp. all other services per visit $250 / $350 CYD + 20% $600 / $1,000 Copay $750 Copay Inpatient Hospitilization Per Admission Provider services at Hospital & ER Prescription Drugs $50 Copay CYD + 20% $10 / $30 / $50 $10 / $35 / $60 $500 / $1,500 $500 / $1,500 FINANCIAL DETAILS Deductible: Individual / Family Coinsurance Out-of-Pocket Max: Individual / Family Includes: 80% / 20% 80% / 20% $2,500 / $5,000 $3,500 / $7,000 CYD, PAD, Copays & Coin. CYD $1,000 / $3,000 $2,000 / $6,000 OUT-OF-NETWORK: Deductible: Individual / Family Coinsurance Out-of-Pocket Max: Individual / Family PREMIUM: Employee Only (EE) Employee / Spouse (ES) Employee / Children (EC) Employee / Family (EF) 50% / 50% 60% / 40% $5,000 / $10,000 $7,000 / $14,000 Rate $632..64 $1,404.46 $1,151.41 $1,942.21 Rate $452.66 $968.70 $923.43 $1,385.14 31 RECORD OF ACTION/APPROVAL Executive Committee – 8-23-11 TOPIC/ISSUE: Workforce Board Contracting Policy BACKGROUND: See attached for details POINTS OF CONSIDERATION: STAFF RECOMMENDATIONS: Adopt WFI Board Contracting Policy COMMITTEE ACTION: Pat Reddish made a motion to adopt WFI Board Contracting Policy. Seconded by Desmond Knight. Motion Carried. BOARD ACTION: 32 33 34 35 36 37 RECORD OF ACTION/APPROVAL Executive Committee – 8-23-11 TOPIC/ISSUE: Multi-Region Indefinite Quantity Agreement (IQA) with UCF BACKGROUND: The attached agreement has been given approval by the legal counsel of the University of Central Florida. This agreement is between UCF and Regions 11, 13, and 10. This agreement will be in place for the purposes of enrolling individuals in training at any of the UCF locations within our regions. POINTS OF CONSIDERATION: STAFF RECOMMENDATIONS: Approval of this IQA COMMITTEE ACTION: Desmond Knight made a motion to approve. Seconded by Richard Martinez. Motion Carried. BOARD ACTION: 38 RECORD OF ACTION/APPROVAL Executive Committee – 8-12-11 TOPIC/ISSUE: Chiefland Office Space BACKGROUND: Three responses were received for the Chiefland Office Space RFP: 1) Hudson Properties 2) Jerry Orenchak 3) John Ruggles Assoc POINTS OF CONSIDERATION: Refer to attached spreadsheet for details STAFF RECOMMENDATIONS: COMMITTEE ACTION: Pat Reddish made a motion to negotiate with Hudson Properties (lease includes 3 year renewal options up to 9 years – members agreed to 6 years). Seconded by Desmond Knight. Motion Carried. BOARD ACTION: 39 Chiefland Space Bid Review Location Current- Bronson 108 NW 3rd Avenue 3,659 Total SQ FT 624 N Main St 4,000 * Chiefland Reg Shop CTR 2,350 Total Cost RE Taxes $ 16,128.00 $ $ 24,250.00 2,217.51 Electric $ 10,865.00 $ 5,000.00 $ 19,200.00 1,950 $ 28,957.50 (estimated) Owner/Agent Levy County SB Hudson Properties Jerry Orenchak John Ruggles Associates Other Factors 3 separate portables maintenance included 50 + parking spaces 23 parking spaces minor maintenance not included off main road minor maintenance not included converted house old post office location yearly increase rates good through 2014 term 9 year( two renewals) offered center parking lot small end of needs requires renovation AC distribution concern yearly increase $ 20,304.00 $ 21,432.00 $ 22,560.00 provides partner space option signage relocation would assist *= total SF 4000 of which 1500 is free 40 RECORD OF ACTION/APPROVAL Executive Committee - 8/12/11 TOPIC/ISSUE: Unrestricted Funds - Florida Ready to Work Performance Bonus BACKGROUND: Workforce Connection received a bonus check for its performance under the DOE program, Florida Ready to Work (FRW). The check for $3,350 and is based on $10 for each new qualified Florida Ready to Work Credential earned from January 1, 2011 through/including May 31, 2011. POINTS OF CONSIDERATION: The performance bonus is intended to partially offset proctoring and other indirect costs associated with implementing the program. The funds are unrestricted and may be used at the discretion of Workforce Connection. STAFF RECOMMENDATIONS: Staff recommends depositing these funds in our reserve account, to be used for future efforts as directed by the Board. COMMITTEE ACTION: Desmond Knight made a motion to approve. Seconded by Rob Adamiak. Motion Carried. BOARD ACTION: 41 RECORD OF ACTION/APPROVAL Audit Committee – 8-10-11 TOPIC/ISSUE: Audit Engagement with Kattell and Company BACKGROUND: Fee for audit and 990 increased by $1,900 to $17,850 from $15,950 based on budget for 2010 POINTS OF CONSIDERATION: See Engagement Letter attached STAFF RECOMMENDATIONS: COMMITTEE ACTION: Jack Reynolds made a motion to approve engagement with Kattell and Company. Seconded by Theresa Flick. Motion Carried. BOARD ACTION: 42
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