SDHIA Newsletter - California Health Information Association

SDHIA News
Monthly Newsletter of San Diego Health Information Association
ISSUE 38 September 2015
PRESIDENT’S MESSAGE by Dorothy O’Hagan, MNLM, RHIT, CCS, AHIMA ICD10 Trainer
Dear SDHIA Members,
Monthly Newsletter of San Diego Health Information Association
What an honor and privilege to represent you as the SDHIA President during a year
ISSUE 22 December 2013
where we are experiencing some historic changes, and yes, I am talking about ICD-10!
Back in 2011, I transitioned from an EMR Systems Analyst role to my roots in Health
Information because I wanted to be a part of ICD-10. Little did I know back in 2011 that
October 1, 2015 would be the date! It seems fitting that our October meeting focus on
the topic of ICD-10, but not just for a time of discussion, but for a time of celebration!
One highlight from the last year was having the AHIMA national convention right here in
San Diego. Not only were many from San Diego able to attend the convention, we were
able to see one of our very own SDHIA members, AHIMA President Cassi Birnbaum, on
stage. I mention this to remind us all of the impact San Diego has in the Health
Information industry – your commitment to our profession is making a difference across
the nation! Thank you to Cassi from all of us in SDHIA for what she has accomplished
and her model of service excellence!
ICD-10 is not all that is going on right now in Health Information Management (HIM).
Topics such as Information Governance, Health Information Exchange, Patient Matching,
Analytics, Meaningful Use, Mobile Health, Health Informatics, Cybersecurity, Clinical
Documentation Improvement, Computer Assisted Coding, Privacy, Patient Portals, and
let’s not forget Electronic Medical Records…all normal conversation in the day and life of
a HIM professional in San Diego!
To help keep us up-to-date and aware of all that is going on in our industry, your
2015/2016 President-Elect, Joanne Hewitt, RHIT, has been busy working on some
exceptional programming for this year’s Educational Sessions. Make sure to check out
the Education Corner of the Newsletter and mark your calendars now for our upcoming
meetings – you will not be disappointed!
In addition to great programming and time for celebration that we will have “Survived”
ICD-10, we are also planning to have a Winter Dinner at our December 8, 2015 meeting
and end our year with a Spring Celebration at our May 10, 2016 meeting. Yes, this is a
year of celebration indeed.
Inside This Issue:
President’s Message
1
Board/Committee Members
Treasurer’s Report
2
Coding Corner
Education Corner
3
Calendar of Events
4-5
Nominating Committee
Corner
6
AHIMA Convention Flyer
7
Jobs
8-9
Event Flyer
10
Editor’s Corner
11
“My mission in life is not
merely to survive, but to
thrive; and to do so with
some passion, some
compassion, some humor,
and some style.”
~Maya Angelou
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2015 - 2016 SDHIA Board and Committee Members
and Student Volunteers
President: Dorothy O’Hagan, MNLM, RHIT, CCS,
AHIMA Approved ICD-10-CM/ICD-10-PCS Ambassador and Trainer
President Elect: Joanne Hewitt, RHIT
Past President: Vilena Boussarova, MS, RHIT, CCS
Secretary: Caryn Nowak, RHIT
Treasurer: Pati Conover, RHIT
CHIA Board Liaison: Maria Hewett, MBA, RHIA,
AHIMA Approved ICD-10-CM/ICD-10-PCS Ambassador and Trainer
CHIA/SDHIA Nominating Committee: Kim Jackson, RHIT &
Vilena Boussarova, MS, RHIT, CCS
Coding and Data Quality Coordinator Committee: Open
Rules & Regulations Committee: Heidi Shaffer, RHIA
Newsletter Coordinators: Svetlana Woersching &
Leslie Barden, MBA, RHIA
Social Media Coordinator: Stephen Kwo
Hostess: Open
Treasurer’s Report
by Pati Conover, RHIT
The following is the financial report ending July 31, 2015
Treasurer’s Report
Checking
Savings
Petty Cash
Total Assets
$13,663.70
$2,070.11
$67.00
$15,800.81
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Coding Corner
by Dorothy O’Hagan, MNLM, RHIT, CCS, AHIMA ICD10 Trainer
As we count down to the last few weeks before ICD-10 is implemented, CMS has released the final 2016
ICD-10-CM/ICD-10-PCS coding guidelines. In the area of ICD-10-PCS, some significant changes have been made to the
body-part key related to Cranial and Spinal Structures. Lynn Kuehn, MS, RHIA, CCS-P, FAHIMA discusses the specific
changes in an internet article located at:
http://www.libmaneducation.com/significant-change-to-icd-10-pcs-body-part-key-cranial-vs-spinal-structures.
If you would like to reference the final guidelines as well as a summary of changes, they are available on the CMS
website at: https://www.cms.gov/Medicare/Coding/ICD10/2016-ICD-10-PCS-and-GEMs.html
For any questions, please feel free to contact me at dohagansdca@hotmail.com
Education Corner
by Joanne Hewitt, RHIT, President-Elect
Hello Members, Sponsors and Guests!
The 2015 - 2016 year educational planning is off to another great start. Our September (8 th) speaker is Janet
Robertson, RHIA. Janet is our CHIA Delegate to AHIMA, and she will bring us current on the latest topics and
events. In October (13th) we will have a panel / town hall forum to talk about the success of ICD 10
implementation! It will be a celebratory event for sure, so please join in! In November (10 th) we will have a
panel of speakers educating us on 3 different registries: Cancer, Epidemiology and Immunizations, and
Trauma. Then looking forward to December (8th) and meeting again at Tom Ham’s Lighthouse, Sharon Lewis,
our CHIA President, will be our guest! Stay tuned for the 2016 schedule of topics and speakers.
I look forward to seeing you soon!
Joanne Hewitt, RHIT
SDHIA President-Elect
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San Diego Health Information Association
(SDHIA) Calendar of Events for 2015/2016
Date
Speaker
Topic
September 08, 2015
Janet Robertson, RHIA (with
SCHIA)
AHIMA and CHIA update
Students attend for
free
October 13, 2015
AHIMA Domain: Management Development,
External Forces
Janet is the CHIA Delegate to
AHIMA and the HIT Program
Director at Santa Barbara City
College.
SPONSOR: Integrity Document Solutions
Panel / Town Hall Forum
Journey to ICD-10 Preparation and Implementation
SDHIA Membership
San Jose, CA www.integritydocument.com
AHIMA Domain: Clinical Data Management
SPONSORSHIP AVAILABLE
November 10, 2015
Karla Coronel, CTR – Cancer
Data Services
Samantha Tweeten, PhD,
Epidemiologist II (County of
S.D., Epidemiology &
Immunization Services
Branch, HHSA
Cancer Registry
Dept of Public Health: Epidemiology and
Immunizations
Hospital Trauma Registry
AHIMA Domain: External Forces, Clinical
Foundations
SPONSORSHIP AVAILABLE
Kathi Ayers, Trauma Program
Manager, Sharp Memorial
Hospital
December 8, 2015
Sharon Lewis, MBA, RHIA,
CHPS, CPHQ, FAHIMA
CHIA President and Principal
with Primeau Consulting
Group
A Message from the President
AHIMA Domain:
SPONSORSHIPS AVAILABLE:
Join us for our Winter Celebration Dinner at Tom
Ham’s Lighthouse!
Unless otherwise noted, standard education sessions and open board meetings will be held at
Sharp HealthCare’s Tech Way Building on the 2nd Tuesday of each month at 5:00 pm
(registration at 4:45pm)
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SHARP HealthCare’s Tech Way Building
Room 124A – first floor
8520 Tech Way
San Diego, CA 92123
2.0 CEU credits available
$18.00 (non-members)
$15.00 (members)
$10.00 (students) - *September 8th
Meeting is free to student members
The SDHIA Meeting on September 08th will be held at
Sharp Health Care’s Tech Way Building, Room 124A - 1st Floor
8520 Tech Way, San Diego, CA. 92123
Directions to 8520 Tech Way, San Diego, CA. 92123
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Nominating Committee Corner
by Kim Jackson, RHIT, CHPS
Volunteer Positions
The following positions are non-elective and still open:
HOSTESS: Provides refreshments at each educational meeting. All expenses are
reimbursed through treasurer.
CODING ROUNDTABLE COORDINATOR: Makes arrangements for the 1-2 Coding
Roundtables offered each year. Obtains speakers, arranges for location,
refreshments, announcements, etc.
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General Information: http://www.ahima.org/convention/geninfo15
Registration: http://www.wynjade.com/ahima15/register.cfm
Video message from AHIMA’s Board Chair & President Cassi Birnbaum and Past
President/Chair Dr. Angela Kennedy: https://www.youtube.com/watch?v=C3vz03aktms
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Jobs! Jobs! Jobs!
Scripps - Supervisor of Health Information (Full Time - Job ID: 1004486)
Assures smooth and efficient work flow for timely and accurate processing of medical records after discharge or
termination of outpatient activity, for the billing process to occur. Ensures that adequate and orderly filing and
tracking systems are installed and maintained for optimal record retrieval purposes. Coordinates off-site storage
and retrieval of medical records, according to state and federal security guidelines. Serves as a key contact with
financial services to coordinate issues regarding coding concerns and/or accuracy of information collected for
patient's bills.
http://jobsatscripps.com/us/united-states/health-information/jobid7955722-supv-health-info-healthinformation-full-time-day
Scripps - Health Information Doc Specialist\Audit Coordinator Chargemaster (Full Time - Job ID: 1001026)
Facilitates improvement in medical record documentation by interacting with and educating physicians, nurses
and coding staff to ensure medical records accurately reflect patient acuity for quality reporting and
reimbursement.
http://jobsatscripps.com/us/california/nursing-support/jobid7222680-hi-doc-specialist_audit-coordchargemaster-full-time-day
Sharp - Clinical Audit Specialist (Full Time - Requisition ID: 66223)
The Clinical Audit Specialist is responsible for performing quality reviews on medical records to validate the ICD9-CM codes, DRG appropriateness, missed secondary diagnoses and procedures, and ensure compliance and
accuracy of the MS-DRG, APR DRG and APC system. The Clinical Audit Specialist will continuously evaluate the
quality of clinical documentation and monitor the appropriateness of physician queries with the overall goal of
improving physician documentation through physician education and feedback and achieve accurate coding to
support the optimal allowable reimbursement. The Clinical Auditing Specialist works closely with the Coding
Compliance Manager to provide coding staff with feedback to assure coding uniformity, consistency and accuracy
with ICD-9-CM and CPT-4 guidelines, UHDDS, sequencing guidelines, Federal and State regulations and the
American Hospital Association coding guidelines and its publication Coding Clinic and AMA's publication CPT
Assistant. The Clinical Audit Specialist works in conjunction with the Coding Compliance Manager and Director of
Revenue and Compliance to develop coding in-services and health system coding policies to ensure that coding
policies complement the official coding rules and guidelines. The Clinical Audit Specialist maintains the
confidentiality of patient health information and follows all health system policies and procedures.
http://careers.sharp.com/san-diego/business-operations/jobid7832824-clinical-audit-specialist-jobs
Sharp - Clinical Coding Specialist III Health Information Management (Full Time - Requisition ID: 65386)
The Clinical Coding Specialist III assures that coding and abstracting functions are complete and accurate within
established internal and external regulatory guidelines. Is responsible for understanding the variables and clinical
difference in DRGs/APCs and how to review records to assign the most accurate codes for optimal
reimbursement. The coding technician interacts with physicians, admitting staff, nursing staff and patient
financial services as necessary to assure that accurate and timely information is submitted. May also perform any
other job functions that the employee has been trained for on an as-needed basis.
http://careers.sharp.com/california/business-operations/jobid7704898-clinical-coding-specialist-iii-healthinformation-management-jobs
Rady Children’s Hospital - Release of Information Specialist (Per Diem – Req Number: 43979)
Acts as custodian of records for release of medical records, according to state and federal regulations, as well as
hospital department policies and procedures. Responds to and processes all types of releases including Subpoenas
and Court Orders within the legal time allotted and/or by hospital policy. May stand up in court on behalf of Rady
Children's hospital as the Custodian of Records. Interacts with the customer (parent/patient/physician/risk/other
healthcare facility/co-worker/hospital staff, etc.) to achieve positive outcomes.
http://jobs.rchsd.org/release-of-information-specialist-per-diem-not-benefits-eligible/job/5115901
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Jobs! Jobs! Jobs!
Rady Children’s Hospital - Coder (Per Diem - Req Number: 43828.4)
This position codes and abstracts medical information from all patient types served at Children's Hospital and
Health Center. Coding pertains to the knowledge and use of ICD-9-CM and CPT-4 diagnostic and procedure codes.
Coding of diagnoses and procedures is performed on inpatient and outpatient encounters. It includes capturing comorbidities and complications, procedure code modifiers, appropriate sequencing, assigning DRG's, and APRDRG's. Data specific to each visit is abstracted into the Epic EMR database for the revenue cycle, research, OSHPD,
data comparison studies, and medical record reviews. In addition to coding and abstracting, this position also
assists with the Hospital Revenue Cycle process by performing charge capture for patients seen in the Emergency
Care Center and satellite Urgent Care Centers.
http://jobs.rchsd.org/coder-per-diem-not-benefits-eligible/job/5235922
Scripps Health Information Tech (Full Time - Job ID: 1004859)
Reviews, analyzes, and identifies deficiencies on inpatient and selected outpatient health records in accordance
with accreditation and medical staff regulations. Assigns chart deficiencies to appropriate physician(s) or others and
enters data into department chart deficiency system. Performs concurrent chart analysis during patient
hospitalization. Prepares communications to physicians and others relative to chart deficiencies. Updates and
maintains Master Patient Index. Understands, maintains, and coordinates electronic data into computer or facility
database. Ability to perform competencies as outlined in HIM Competency Assessment tools. Demonstrates agespecific care as established for area and job title.
http://jobsatscripps.com/california/health-information/jobid8128031-health-info-tech-health-information-fulltime-varied-jobs
Tri-City Medical Center - Inpatient Coder (multiple positions)
Under the direct supervision and guidance of the Director, the Level 3 Coder is responsible for coding all diagnoses
and procedures using current ICD-9-CM and CPT/HCPCS coding systems in compliance with Uniform Hospital
Discharge Data Set (UHDDS) guidelines, ICD-9-CM coding conventions, federal and state regulations. The hospital
services that are coded in this position may include acute inpatient (including Obstetric and Newborn), Physical
Rehabilitation, Behavioral Health, Same Day Surgery, Interventional Radiology, & Emergency Department records.
https://careers-tricitymed.icims.com/jobs/search?ss=1&searchKeyword=coder
UCSD Medical Group - Coder
Description
* Perform in-depth and complex daily CPT, HCPC, and ICD-9 coding of inpatient and outpatient charge documents
received from physicians.
* Ability to accurately interpret handwritten notes/diagnoses and convert them into CPT/HCPC/ICD-9 codes.
* Retrieve all pertinent charging information through HCRT an IDX systems for professional fee coding purposes.
* Batch and review all charges for data entry readiness.
* Prepare memos to physicians/staff regarding abstract feedback as needed.
Qualifications
* Must have two (2) years of coding experience in a Healthcare Environment.
* Must have medical terminology and healthcare environment experience.
* Must have demonstrated skills in CPT, ICD-9, & HCPC coding applications in a multi-specialty setting.
Preferred
* Epic experience.
* Professional fee coding certification, such as CPC or CCS-P.
Contact: Cipriano John Perez
949-936-2959 | cperez@medixteam.com
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San Diego Health Information Association
AHIMA and CHIA update
Date:
Tuesday, September 8, 2015
Time:
5:15 pm - 7 pm
Door Registration begins at 4:45 pm
Registration Fee
$18 Non-Member
$15 Member
Students are free
for the September
meeting
Location: Sharp Healthcare’s Tech Way Building
Room 124A - First Floor
Speaker: 8520 Tech Way
San Diego, CA 92123
Janet Robertson,
RHIA,
AHIMA Approved ICD-10-CM/ICD-10-PCS Trainer
Ms. Robertson is currently the HIT Program director and has been fulltime
faculty in the HIT/Medical Coding program at Santa Barbara City College since
2005. She served as the Co-Chair of the Committee of Online Instruction at
SBCC from 2013-2015. Prior to her current position, she was fulltime faculty
and the HIT Program Director at East Los Angeles College in Monterey Park.
Before beginning her teaching career in 2000, Janet worked in the areas of
coding and reimbursement, HIM management, Patient Registration
management and regulatory compliance for more than 18 years and has
worked in many settings such as, acute care hospitals, managed care, and
consulting firms. Janet is active in the state association and is a CHIA AHIMA
Delegate for the 2015-2017term. She is also a Past President of the local SCHIA
organization and served as a CHIA Delegate. She has been a presenter for
CHIA’s ICD-10-CM Fundamentals Seminar. Janet was recipient of the 2011
CHIA Educator Award and 2013-2014 Faculty Excellence Award at Santa
Barbara City College. In addition to her RHIA credential, she is an AHIMA
Approved ICD10 Trainer.
No RSVP is required
Parking is free
CEU’s: 2
HIIM Domain: Clinical Data
CHIA AHIMA Delegate
Payment will be collected on-site
Continuing Education
Management, Performance
Improvement, External Forces
For more information, contact
the SDHIA President
Dorothy O’Hagan at
SDHIA@CaliforniaHIA.org or
call (858)966-4095
Make check or money order
payable to: SDHIA
Cash accepted
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...to submit your articles and input by the 15th of September, 2015 to be reviewed for the
October issue.
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