committee of the whole agenda

Transcription

TOWN OF COLLINGWOOD
COMMITTEE OF THE WHOLE AGENDA
June 2, 2008
"To maintain and enhance the quality of life and opportunities enjoyed by the present and future residents of
Collingwood, while providing the leadership necessary to adapt to the global changes that are dramatically affecting the
economy and population makeup of Collingwood."
A meeting of the Committee of the Whole will be held Monday, June 2, 2008 in the Council Chambers,
Town Hall, Collingwood commencing at 5:00 pm.
1. ORDER OF BUSINESS
2. CALL OF COUNCIL TO ORDER
3. ADOPTION OF AGENDA
RECOMMENDING THAT the content of the Committee of the Whole agenda for June 2, 2008
be adopted as presented.
4. DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
5. COMMUNITY ANNOUNCEMENTS
6. DEPUTATIONS
7. REPORTS/MINUTES OF COMMITTEES/BOARDS

Development Committee Minutes (121 High Street – Regency Heights Homes DC-2007-13) –
October 31, 2007 (p.3)
Recommendation: The Applicant returns to Development Committee when engineering
issues are resolved and the Town is in receipt of favorable NVCA comments

Development Committee Minutes (121 High Street – Regency Heights Homes DC-2007-13) –
January 23, 2008 (p.12)

Development Committee Minutes (121 High St. - Heights Homes Condo/townhouse DC-200713) February 20, 2008 (p.22)

Development Committee Minutes (121 High St. – Heights Homes Condo/townhouse DC-200713) April 16, 2008 (p.28)
Recommendation: That upon completion of minor revisions to the Site Plan, Council
directs Staff to draft the Site Plan Control Agreement

Heritage Advisory Committee Minutes – April 24, 2008 (p.34)
Recommendations: The Heritage Advisory Committee recommends that a Statement of
Cultural Heritage Value, for Heritage Designation under Section 29 of the Heritage Act be
prepared for 282 Ontario St
And further that the following Heritage Permit be approved:
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June 2, 2008 Committee of the Whole Agenda - Page 1 of 2
Permit #
85/08
Location
73 Fourth St. E.
Owner
D. Rigg-Major
Type
porch & railings

Economic Stability & Development Services Board Minutes – April 29, 2008 (p.39)

Sign Variance Advisory Committee Minutes– March 18, 2008 (p.42)

Affordable Housing Task Force Minutes – April 15, 2008 (p.45)

Affordable Housing Task Force Minutes – March 18, 2008 (p.47)

Accessibility Advisory Committee Minutes – April 9, 2008 (p.49)

Accessibility Advisory Committee Minutes – March 12, 2008 (p.52)

Leisure Services Advisory Committee Minutes – April 16, 2008 (p.54)

Physician Retention and Attraction Committee Minutes – November 30, 2007 (p.71)
8. STAFF REPORTS
CAO2008-05
Agreement between the Town of Collingwood and the F.W. Fisher
Foundation (p.75)
RECOMMENDING THAT, Council provide direction as to whether soccer tournaments held at
the Fisher Field Soccer Pitches are considered “Special Events” and whether the Fisher
Foundation should share in revenues from these events.
LS2008-08
Sesquicentennial Celebration Days & Collingwood Festival for Canada (p.90)
RECOMMENDING THAT Council approves the following proposed special activities recognizing
the Sesquicentennial Celebration Days and 2008 Collingwood Festival for Canada, taking place
Friday, June 27 to Sunday, July 6, 2008;
AND FURTHER THAT Council authorizes the temporary road closure for Saturday, June 28th
from 6:00 a.m. to Tuesday, July 1st to 12:00 midnight, be approved.
LS2008-09
Portable Arena Ice Cover (p.105)
RECOMMENDING THAT, Council approves the allocation of $28,000 from Capital Reserves to
aid in the purchase of a portable arena ice covering system that has an approved fire rating, be
approved.
9. COUNTY REPORTS
10. IN-CAMERA MOTION
11. NOTICE OF MOTION
12. OLD or DEFERRED BUSINESS

Staff Report Pending List, CAO Gord Norris (p.110)
13. OTHER BUSINESS
14. ADJOURNMENT
June 2, 2008 Committee of the Whole Agenda - Page 2 of 2
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Town of Collingwood
Heritage Advisory Committee Minutes
April 24, 2008
COMMITTEE:
Ed Christie, Chair
Margaret Adolphe
Lindsay Cook
Keith Hull
REGRETS:
Councillor Sonny Foley
Doug Becker
Richard Lex
Margaret Mooy
Monica Gal, Recording Secretary
RESOURCE:
Ron Martin, Deputy Chief Building Official
Cathy deRuiter, Administrative Assistant, Building
Services, Acting Recording Secretary
A meeting of the Heritage Advisory Committee was held on Thursday, April 24, 2008 at
8:30 a.m. in Council Chambers.
CALL TO ORDER
The Chair called the meeting to order at 8:35 a.m. and welcomed all in attendance.
ADOPTION OF THE AGENDA
Moved by Margaret Adolphe
Seconded by Keith Hull
THAT the April 17, 2008 Agenda be approved as amended to reflect the change of
date of the meeting to April 24, 2008. The April 17, 2008 meeting was postponed.
CARRIED
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ADOPTION OF THE MINUTES
Moved by Keith Hull
Seconded by Margaret Adolphe
THAT the March 20, 2008 Minutes be adopted as amended.
CARRIED
DEPUTATIONS – none
CORRESPONDENCE
Designation Request – Dawn Hanley owner of 282 Ontario St. e-mailed a request to
have the property designated under Section 29, Part IV of the Heritage Act.
PJ Materials Consultants – Restoration & Conservation of Heritage Structures &
Older Buildings Workshop, May 12 & 13, 2008.
BUSINESS ARISING FROM THE MINUTES
Report on Designation requests – Su Murdoch has completed some preliminary
research for 77 Sixth St. and 492 Hurontario St.
Designation of 282 Ontario Street
The Committee discussed the heritage value of the house at 282 Ontario St. The
owner has researched the property and determined that it was owned by Eliza Lett,
wife of the rector of All Saints’ Anglican Church Rev. Dr. Lett. Mrs. Lett was
instrumental in the establishment of Collingwood General & Marine Hospital. It was the
Committee’s recommendation that we proceed with the necessary research to create a
Statement of Cultural Heritage Value.
Moved by Lindsay Cook
Seconded by Keith Hull
THAT the Heritage Advisory Committee recommends that a Statement of Cultural
Heritage Value, for Heritage Designation under Section 29 of the Heritage Act be
prepared for 282 Ontario St.
CARRIED
Progress Report Heritage By-law
Ron Martin reported that meetings having taken place with heritage consultant, Su
Murdoch, Director of Planning, Gord Russell and Planner Trevor Houghton to discuss
the new heritage by-law. Photographs of the heritage district to enhance the document
have been taken. Architect Jill Taylor is preparing a portion of the document. In
general work is progressing with another meeting with Planning and Su Murdoch
scheduled for today.
Heritage Advisory Committee Minutes, April 24, 2008 Page 2 of 5
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Bear Estate Demolition
A quote of $800.00 was received from Su Murdoch to research and document the
Bear Estate. Ron Martin and Cathy de Ruiter photographed the site prior to demolition.
Council has approved Ms. Murdoch’s proposal and work will proceed on the
documentation.
Heritage Conference
Lindsay Cook reported that the preparations for the Heritage Conference being held
May 30th to June 1st, 2008 in Collingwood are progressing well. The conference
Committee has been very successful in obtaining sponsorships.
Financial
sponsorships to the amount of $12,600.00 have been received as well as in-kind
sponsorship of $3,750.00. Registration numbers received to date are good and
approximately 200 participants are expected. Volunteers are needed if any Committee
members are available, please contact Lindsay Cook.
BIA Heritage Workshop
Ron Martin attended the recent BIA Conference and reported on the heritage sessions.
Committee member, Rick Lex was one of the presenters and was very well received.
Other presenters were from the Ministry of Culture Paul King, Town of Aurora
Community Planner Michael Seamans and Heritage Consultant, Paul Oberst. The
theme of the presentation focused on promoting economic viability in heritage
buildings.
Heritage Grant Applications
Cathy de Ruiter reported that four heritage grant applications have been received to
date. An ad has been placed on the Town’s newspaper page to remind heritage
property owners of the upcoming deadline of May 9, 2008. The applications will be
reviewed at the Committee’s next meeting, May 22, 2008.
Ron Martin suggested that the grant process and the type of qualified work be
reviewed for the 2009 program.
The possibility of adding commercial signage as
qualified work requires further discussion.
NEW BUSINESS
Official Plan & Commercial Core Expansion
Ron Martin has attended meetings with members of Planning Services to discuss the
expansion of the downtown commercial zoning to include Market St. The discussion
dealt with the area’s proximity to the Heritage District and if the expansion of the
Heritage District should be considered at the same time. The Committee discussed
the Provincial Policy Statement’s (PPS) effect on adjacent properties to a Heritage
District.
It was felt that the PPS will provide adequate considerations for
redevelopment on Market St. where it is adjacent to the existing Heritage District. It
was decided not to expand the Heritage District at the time.
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OTHER BUSINESS
179 Hurontario Street
The owners of 179 Hurontario St. have applied for a heritage permit to cover an
exterior badly deteriorated brick wall. Ron Martin has visited the site and noted that
the original brick was not intended as an exterior material. The due to the demolition of
the abutting building to the south the wall has suffered many years of weather damage.
The owner proposes to cover the wall with board and batten and stained with a
heritage approved colour.
The Committee determined that the costs would be
prohibitive to repair or replace the brick wall. The Committee felt that board and batten
would be an appropriate alternative under the circumstances.
The new owners of 122 Hurontario Street (former Canton Chop Suey House) have
contacted Building Services regarding redevelopment of the store front. Ron Martin
has met with the owners and advised them of the type of redevelopment that would be
appropriate in the Heritage District. The owners are expected to apply for a heritage
permit in the near future.
The tenants of 60 Hurontario Street (Duncan’s Café) have applied for a heritage paint
permit. They have selected two colours from the approved Benjamin Moore Heritage
Collection. They are asking for permission to use P2125-8-5 Pioneer Village in the
Para Paints Heritage Collection to paint the door only of the restaurant.
The Committee reviewed the colours in the Para Paints Heritage Collection and
approved the application.
Seconded by Lindsay Cook
THAT the Heritage Advisory Committee recommends that the Para Paints Heritage
Collection be added to the Benjamin Moore Historical Colour Collection as approved
paint colours for use on designated heritage buildings.
CARRIED
HERITAGE PERMITS
Permit #
85/08
Location
73 Fourth St. E.
Owner
D. Rigg-Major
Type
porch & railings
Moved by Lindsay Cook
THAT the above identified Heritage Permit be approved as presented.
CARRIED
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OTHER BUSINESS -NIL
NEXT MEETING
The next regular meeting of the Heritage Advisory Committee shall take place on
Thursday, May 22, 2008 at 8:30 a.m. in the Board Room of Leisure/Building
Services, 2nd Floor, Town Hall.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned at 10:00 a.m.
____________________________
CHAIR
EC: cd
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Town of Collingwood
Economic Stability & Development Services Board Minutes
April 29, 2008
BOARD:
Douglas Garbutt, Chair,
Mayor Chris Carrier Deputy Mayor Sandra Cooper
Councillor Mike Edwards
Ron Emo
Colin Travis
RESOURCE:
Catherine Durrant, Economic
Development Officer
Laurie Mitchell, Research Assistant
A meeting of the Economic Stability & Development Services Board was held on
Tuesday April 29, 2008 in the Annex Conference Room at the hour of 4:00 p.m.
CALL TO ORDER
The Chair called the meeting to order at 4:08 p.m. and welcomed all in attendance.
Moved by Ron Emo
Seconded by Colin Travis
THAT the April 29, 2008 Agenda be adopted as presented.
CARRIED
The Medical Sector Business Retention and Expansion Report was pulled from the
agenda and will be circulated to the Board when completed.
Moved by Mike Edwards
Seconded by Ron Emo
THAT the February 26, 2008 Minutes be adopted as presented.
CARRIED
Colin Travis arrived at 4:20pm
Deputy Mayor Sandra Cooper arrived at 4:40pm
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DECLARATION OF CONFLICT OR PECUNIARY INTEREST - NIL
First Impressions Report - The Ontario Ministry of Agriculture, Food and Rural Affairs
(OMAFRA) implemented a program wherein like communities visit each other secretly
and provide a detailed report of their first impression of the community. Huntsville
visited Collingwood on November 6 and 7th, 2007. Catherine Durrant and Laurie
Mitchell presented a report of Huntsville’s’ findings. The suggested next step by
OMAFRA is that the Huntsville Team presents the report to Collingwood Council.
Mayor Chris Carrier suggested that a venue outside of the Town Hall, be used for the
presentation and opened up to the public.
Collingwood visited Huntsville on November 20th, 2007. The Collingwood team is
scheduled to present to Huntsville Council on June 3, 2008.
Economic Development Services Business Plan - Copies of the Collingwood
Economic Development (CED) Business plan 2007-2009 were circulated for review
with follow-up discussion at the next Board Meeting.
Branding & Marketing Report - Copies of the Marketing & Branding Report and
Competitive Analysis were circulated for review and discussion at next Board meeting.
Simcoe Area Growth Plan - Copies of the Simcoe Area Growth Plan received at the
Public Information Open House held on April 25th in Midhurst were circulated. Board to
review and provide economic development related comments by Friday May 2nd, 2008.
ECONOMIC DEVELOPMENT UPDATE
Action List – The Board updated its monthly Action List.
Industry Update – Mayor Chris Carrier and EDO Catherine Durrant continue to have
regular meetings with industries.
New Opportunities- EDO updated on active leads
Industrial Land Strategy – board supports preservation of existing employment lands
Georgian Triangle Development Institute- CED through GCSBEC to act as a
sponsor for the October 17th Conference and assist in procuring speakers.
Community Health Centre – Catherine Durrant announced that the CHC will be
located in Wasaga Beach, with a satellite location in Collingwood at a future date.
Action Centre Update – EDO working with MCTU to ensure labour force demands are
addressed.
Rural Ontario Medical Program (ROMP) - Councillor Mike Edwards, Catherine
Durrant and Laurie Mitchell attended the annual ROMP conference at Blue Mountain
on April 24, 2008. CED continues to work closely with ROMP, the Hospital and the
Community Physician Retention and Attraction Committee to ensure Collingwood’s
current and future needs are met.
Business in Motion –it was suggested that CED explore a speaker who specifically
addresses job creation in Collingwood.
Economic Stability & Development Services Board Minutes, April 29, 2008 Page 2 of 3
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Georgian Triangle Tourist Association – update provided
Georgian College – update provided
Greater Collingwood Small Business Enterprise Centre – Catherine Durrant
provided the Board with an update. To date, the Centre has received 1452 inquiries.
Summer Students - a student has been hired to manage the Summer Company
program through the SBEC. Pending budget approval, CED will be hiring a student to
update the Collingwood Community Profile.
Downtown Revitalization – Catherine Durrant announced that Economic
Development received first stage approval from Rural Economic Development (RED)
funding for the Downtown Revitalization of the Hurontario Street Commercial Sector
and CED will be moving forward with a submission.
NEWSLETTERS
CED will produce quarterly newsletter both in electronic and print formats beginning in
May.
Public Administration Course at the University of Western Ontario
Catherine Durrant received Board approval to take year one of this course
commencing May 5th thru to May 10, 2008.
Mayor Chris Carrier and Ron Emo left the meeting at 5:45
Colin Travis left the meeting at 5:50pm
NEXT MEETING
The Next meeting shall take place on Tuesday May 27th, 2008 at 4:00 p. m. in the
Annex Conference Room.
OTHER BUSINESS
Councillor Mike Edwards asked that the Board looks at the description of the
advertisement seeking a new member of the Economic Stability & Development
Services Board, and run it separately from the other volunteer committees as
requirements and qualifications are quite different.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned at
6:15 p.m.
______________________________
CHAIR
DG: lm
Economic Stability & Development Services Board Minutes, April 29, 2008 Page 3 of 3
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Town of Collingwood
Sign Variance Advisory Committee Minutes
March 18, 2008
COMMITTEE
Ed Christie, Chair
Carlo Palermo
Peter de Vries - Regrets
GUESTS:
Mario Fatica, V.P. Planning,
Development & Approval – Loblaw
Michelle Doornbosch – Planner
Zelinka Priamo Ltd.
COUNCIL
Councillor Sonny Foley - Regrets
RESOURCE
Bill Plewes, Director, Building Services
Holly Hynes, Supervisor, By-law Enforcement
A meeting of the Sign Variance Advisory Committee was held on Tuesday, March 18,
2008 at 3:30 p.m. in the McIntosh Room, Town Hall.
CALL TO ORDER
The meeting was called to order at 3:35 p.m.
Moved by Carlo Palermo
Seconded by Ed Christie
THAT the March 18, 2008 Agenda be adopted as presented.
CARRIED
Moved by Carlo Palermo
Seconded by Ed Christie
THAT the February 19, 2008 Minutes be adopted as amended.
CARRIED
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NEW BUSINESS
LOBLAWS – Michelle Doornbosch of Zelinka Priamo Limited addressed the Committee
and explained that subsequent to the numerous emails between CBO Plewes and Harry
Froussios, BA, MCIP, RPP, Senior Planner of Zelinka Priamo Limited, her client, Loblaw
Properties Ltd. is asking to be allowed to install the new signage as per section 40 (2b)
of Sign By-law: 2005-03 as the new signage will be overall smaller and less obtrusive
than the one currently in place.
CBO Plewes confirmed that the Committee had reviewed the proposed signage at its
February meeting during which the Committee calculated the size of the proposed sign,
noting that the overall signage would be smaller than those existing on the two corners
(Pine and First Street and Hurontario and First Street) of the building.
Mario Fatica, Vice President – Planning, Development and Approval, Loblaw Properties
Ltd. noted that he has been spearheading the renovations, and expansion of the
Collingwood location, which is one of the three pilot stores for the new format for
Loblaws.
Ms. Doornbosch and Mr. Fatica elaborated on the size and scope of the proposed
signage at the front and at the two corners of the building. The Chair commended Mr.
Fatica for the proposed format but expressed concern with the size of the height of the
proposed letter size.
CBO Plewes explained that the Town’s Solicitor, Mr. Leo Longo of Aird & Berlis LLP was
available to meet with the Committee to offer his opinion. The Committee requested that
Ms. Doornbosch and Mr. Fatica temporarily leave the meeting, whilst the Committee
confers with Mr. Longo. Mr. Fatica and Ms. Doornbosch stepped out from the meeting at
3:43 p.m.
Leo Longo explained Section 40 (2b) of Sign By-law 2005-03 – Non Conforming Signs,
noting that in view of the fact that the proposed signage will be coming closer to
conformity thus because the overall size of the signage is shrinking, in his opinion, the
applicant is adhering to the Town’s Sign By-law. The Chair recommended that the
Committee heeds to Mr. Longo’s expertise.
Carlo Palermo expressed concern with the proposed letter size and suggested having
the size of letters reduced on the corners of the building. Mr. Palermo also noted that
because the existing logo on the two corners is orange and brown it seems more
obscure than the proposed 5 foot high white lettered signage.
Leo Longo recommended that when the existing Sign By-law is amended the language
should outline the amount of permitted back lighting. The Committee agreed.
Ms. Doornbosch and Mr. Fatica returned to the meeting at 3:55 p.m. The Chair and Mr.
Longo explained that the Committee and Council would be more amenable to Loblaws
request if either the candle power on the corner signage would be reduced or if the size
of the lettering could be reduced. Mr. Fatica agreed to investigate incorporating a
‘dimming membrane’ on the lettering or consider reducing the size of the lettering on the
corner signage and return to the Committee with an alternate proposal.
Sign Variance Committee Minutes March 18, 2008 Page 2 of 3
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The Committee approved the proposed signage for the lettering on the front of the
storefront. CBO Plewes provided Ms. Doornbosch with a Sign Permit Application form.
Ms. Doornbosch and Mr. Fatica left the meeting at 4:06 p.m.
OTHER BUSINESS
The Committee agreed that it is essential that the existing Sign By-law be reviewed and
amended in a timely manner.
NEXT MEETING
The next meeting will take place on April 15, 2008 at 3:30 p.m. in the McIntosh Room,
Town Hall.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned at 4:40 p.m.
____________________________
CHAIR
EC: mg
Sign Variance Committee Minutes March 18, 2008 Page 3 of 3
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Town of Collingwood
Affordable Housing Task Force Minutes
April 15, 2008
COMMITTEE:
Dawn Myers - Chair
Keith Hull
Garry Reid
Ralph Sneyd
COUNCIL:
Councillor Norman Sandberg
Councillor Ian Chadwick
RESOURCE:
Gordon Norris, Chief Administrative Officer – Regrets
Gail Michalenko – Housing Resource Centre
James Horan, Planner
A meeting of the Affordable Housing Task Force was held on Tuesday, April 15, 2008
in the McIntosh Room at the hour of 7:30 a.m.
CALL TO ORDER
The Chair called the meeting to order at 7:40 a.m. welcomed all in attendance.
DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST - NIL
Moved by Garry Reid
Seconded by Ralph Sneyd
THAT the April 15, 2008 Agenda be adopted as presented
CARRIED
The adoption of the March 18, 2008 Minutes was deferred until the May 20th meeting.
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DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST- NIL
BUSINESS ARISING
The Committee discussed the following issues:
•
•
•
•
•
•
•
•
Trillium Application is due on July 1st.
There was discussion about the content of the application, activities / work
plan / Ontario Trillium Funding (OTF) results.
The Committee believes that during the first year of the funding, staff should
focus on researching best practice to demonstrate that successful
integration of affordable housing projects is achievable and desirable for the
immediate neighbourhood and the greater community.
In year 1, it was agreed that a land inventory survey should be completed
and that information about Canada Mortgage & Housing Corporation
(CMHC) grants should be disseminated to Downtown property owners to
consider renovating vacant second storey buildings.
Gail Michalenko suggested that the “not in my backyard” items should be
deferred until the second year of the project.
The Committee wishes to link with other municipal advisory committees.
There is still no definitive word from the Town of the Blue Mountains as to
their intention to join in the Trillium Grant or not.
The Chair will speak to the Mayor or CAO of the Town of the Blue
Mountains as to the likelihood of their partnering with Collingwood.
It was agreed that establishing an NGO involving several municipalities to
develop Affordable Housing could be a goal by the end of the grant period.
NEXT MEETING
The next regular meeting of the Affordable Housing Task Force will take place on
Tuesday, May 20, 2008 at 7:30 a.m.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned a 9:10 a.m.
____________________________
CHAIR
DM: mg
Affordable Housing Task Force Minutes April 15, 2008 Page 2 of 2
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Town of Collingwood
Affordable Housing Task Force Minutes
March 18, 2008
COMMITTEE:
Dawn Myers - Regrets
Keith Hull - Chair
Garry Reid
Ralph Sneyd
COUNCIL:
Councillor Norman Sandberg
Councillor Ian Chadwick - Regrets
RESOURCE:
Gordon Norris, Chief Administrative Officer – Regrets
Gail Michalenko – Housing Resource Centre
Trevor Houghton, Planner
A meeting of the Affordable Housing Task Force was held on Tuesday, March 18, 2008
in the McIntosh Room at the hour of 7:30 a.m.
CALL TO ORDER
The Chair called the meeting to order at 7:40 a.m. welcomed all in attendance and
thanked Ralph Sneyd for volunteering to become a member of the Affordable Housing
Task Force.
DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST - NIL
Moved by Garry Reid
Seconded by Ralph Sneyd
THAT the March 18, 2008 Agenda be adopted as presented
CARRIED
The February 26, 2008 Affordable Housing Task Force Minutes were adopted
electronically and placed on the March 3rd Committee of the Whole Agenda.
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DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST- NIL
Councillor Sandberg explained that the Housing Resource Centre will be the lead
agent in submitting the Trillium Grant application. Gail Michalenko explained that the
Housing Resource Centre Board of Directors will meet shortly. Gail Michalenko also
advised that she would be starting to draft the Grant Application, which she will
distribute to the Task Force members for their review and input. The Task Force is
optimistic that once completed, the Trillium Grant Application will be successful.
Councillor Sandberg advised that though there is enthusiasm for a joint application, the
Town of the Blue Mountains voted against funding for the project. The Task Force
expressed concern as they believe that a joint project would be well received by the
Trillium Foundation and suggested that Councillor Sandberg speaks with CAO Norris.
Gail Michalenko suggested that Mr. Sneyd be provided with a copy of the 2007
Strategic Plan.
Councillor Sandberg and Gail Michalenko brought up to date Ralph Sneyd on
developments with respect increasing the stock of affordable housing. Trevor
Houghton explained the Town’s partnership with Tornat Construction Corporation for
the 18 Affordable Housing units on High Street.
The Task Force discussed the feasibility of organizing an information session regarding
the Residential Rehabilitation Assistance Program (RRAP) GRANTS. Gail Michalenko
explained that she had spoken with Mrs. Susan Nicholson, manager of the BIA who
advised her that some of her members are willing to host the information session.
Gail Michalenko explained the Options for Homes format and offered to invite a senior
representative from Options for Homes to speak with the Task Force. Trevor Houghton
agreed to provide the development activities map to the Task Force.
NEXT MEETING
The next regular meeting of the Affordable Housing Task Force will take place on
Tuesday, April 15, 2008 at 7:30 a.m.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned a 9:10 a.m.
____________________________
CHAIR
KH: mg
Affordable Housing Task Force Minutes March 18, 2008 Page 2 of 2
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Town of Collingwood
Accessibility Advisory Committee Minutes
April 9, 2007
COMMITTEE:
Wilma Davies, Regrets
Jean Cooke, Chair
Joseph Claude Brazeau
Stephanie Eley, Regrets
Donna Filion
Joan Leonard
Mary Pani, Regrets
Roberta McComb
Sherrill-Ann Monaghan
Janet Smyth
COUNCIL:
Councillor Tim McNabb
RESOURCE:
Bill Plewes, Chief Building Official
A meeting of the Accessibility Advisory Committee was held on Wednesday, April 9,
2008 in the Braniff Room, Town Hall at the hour of 2:00 p.m.
CALL TO ORDER
Donna Fillion apprised Janet Smyth of the Committee structure.
Moved by Joan Leonard
Seconded by Sherrill-Ann Monaghan
THAT the April 9, 2008 Agenda be adopted as presented.
CARRIED
Moved by
Seconded by
CARRIED
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BUSINESS ARISING FROM THE NOTES
Accessibility Planning – the Committee discussed the feasibility of building a
playground which would be accessible for children with disabilities and allow and
encourage them to actively integrate with non disabled children. Councillor McNabb
suggested that the playground could be located at the yet to be constructed park in the
vicinity of Sixth and High Streets. The Committee members requested that Roberta
McComb speaks with Peter Dunbar, Director of Leisure Services to see if such park
could be constructed and to provide him with some suggestions as to suitable
playground equipment.
Accessibility Open House – the Committee determined that the Open House would
take place on Wednesday June 11th starting at 6:30 p.m. The Committee’s regular
meeting would take place at 5:30 p.m. Bill Plewes agreed to contact the Clerk’s Coordinator to request that the Open House be advertised on the Town Page of the
Enterprise Bulletin. Donna Fillion agreed to contact The Peak FM and request that it
be included under Community Announcements. Roberta McComb advised that Mr.
Ernest Hills agreed to be Guest Speaker and his topic would be Emergency
Preparedness. A Subcommittee was formed of Wilma Davis, Roberta McComb,
Sherrill-Ann Monaghan, Claude Brazeau and Janet Smyth.
Taxi Shuttle – Joan Leonard commented on the use of the taxi shuttle service.
Councillor McNabb explained how the current contract was set up. The Committee
members expressed concern regarding the lack of trained drivers and suggested that
the Town pays for the training of staff operating the taxi shuttle. The Committee also
expressed concern over the usage of the shuttle. The Committee requested that it be
allowed to comment and provide feedback prior to the new contract being signed.
NEW BUSINESS
Public Transit - The Committee inquired if the Public Transit system could extend
operations to Blue Mountain Resorts. Councillor McNabb explained that in order to
extend the service, there would need to be financial commitment by means of cost
sharing.
Sidewalks – Joan Leonard commented that the sidewalks along High and Sixth Street
were installed after the subdivision started being built out which endangered children
trying to walk to Mountain View School. The Committee recommended that sidewalks
should be built prior to houses being occupied.
Crosswalks – Councillor McNabb suggested that the Committee gives some thought
to having crosswalks installed to allow persons with disabilities time to cross roads in
between intersections.
The Committee members commented that they do not feel that they are utilized
appropriately. The Committee wishes to be more informed with respect to Town
business, to be considered and advised more closely.
Accessibility Advisory Committee meeting April 9, 2008 Minutes Page 2 of 3
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NEXT MEETING
The next Accessibility Advisory Committee meeting will take place on Wednesday,
May 14, 2007 at 2:00 p.m. in the Braniff Room, Town Hall.
ADJOURNMENT
____________________________
CHAIR
JC: mg
Accessibility Advisory Committee meeting April 9, 2008 Minutes Page 3 of 3
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Town of Collingwood
Accessibility Advisory Committee Notes
March 12, 2008
COMMITTEE:
Wilma Davies, Chair
Jean Cooke - Regrets
Joseph Claude Brazeau
Stephanie Eley - Regrets
Donna Filion
Joan Leonard
Mary Pani - Regrets
Roberta McComb
Sherrill-Ann Monaghan
Janet Smyth - Regrets
COUNCIL:
Councillor Tim McNabb - Regrets
RESOURCE:
Bill Plewes, Chief Building Official
A meeting of the Accessibility Advisory Committee was held on Wednesday, March 12,
2008 in the Braniff Room, Town Hall at the hour of 2:30 p.m.
CALL TO ORDER
Moved by Joan Leonard
Seconded by Roberta McComb
THAT the March 12, 2008 Agenda be adopted as presented.
CARRIED
Moved by Roberta McComb
Seconded by Wilma Davies
THAT the January 9th and February 21st Notes as presented.
CARRIED
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BUSINESS ARISING FROM THE NOTES
The Chair explained that despite the lack of quorum, the items discussed at the
February 21st meeting were well received by the Committee members.
Accessible Taxi (Shuttle) Service - The Committee continued to discuss the ongoing
issues with the accessible taxi service, namely the lack of service after hours. The
Committee also noted that in view of contract negotiations for the accessible taxi
service, it would be beneficial for the contract to stipulate the type of service being
offered, namely taxi which should be available 24 hours per day or whether it is shuttle
service that restricts the hours of service.
Risk Management Issues – The Committee expressed concern with the hoarding and
the lack of snow removal along the FRAM development. CBO Plewes agreed to
contact Director of Public Works Ed Houghton to determine if the existing situation
could be rectified.
Parking Stakeholders meetings – The Chair and Roberta McComb advised that they
had attended one of the sessions of the Parking Stakeholders meetings.
Accessibility Update – Donna Filion explained that she has been invited to attend the
Wasaga Beach Accessibility Committee’s May meeting. Ms. Filion will update the
Committee at their regular June 11th meeting.
ACCESSIBILITY AWARENESS – May 7, 2008 – Roberta McComb advised that
limited seating will be available on the Red Cross bus. Information regarding the
enactment of new legislation will be available at the meeting.
Open House – The Committee agreed to hold an open house in June. Roberta
McComb will invite a guest speaker to speak on Emergency Preparedness
NEW BUSINESS
Accessibility Plan – Donna Fillion inquired as to when the Town’s Accessibility Plan
was last updated. CBO Plewes recommended that the Town’s Plan should be updated
and that the Committee should consider investigating and adopting the plan developed
by the City of London, Ontario.
NEXT MEETING
The next Accessibility Advisory Committee meeting will take place on Wednesday,
April 9, 2008 at 2:00 p.m. Town Hall
ADJOURNMENT
____________________________
CHAIR
WD: mg
Accessibility Advisory Committee meeting March 12, 2008 Minutes Page 2 of 2
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Town of Collingwood
Leisure Services Advisory Committee Minutes
April 16, 2008
COMMITTEE:
Jim Kilgour - Chair
John D. Hill - Regrets
George Christie
Peter de Vries
Tim Foley
Cathy Koenig
Joe MacDonald
Norah MacLean
Ted Rush
Penny Skelton
Dr. Maurice O’Neil
COUNCIL:
Councillor Norman Sandberg - Regrets
RESOURCE:
Peter Dunbar, Director
Mary Anne Scudder, Administrative Assistant
Peter Koenig, O.P.P.
GUESTS:
Catherine Campbell, Arts and Culture Advisory
Committee
Mike Edwards
A meeting of the Leisure Services Advisory Committee was held on Wednesday, April 16,
2008 at the hour of 6:30 p.m. in the Braniff Room, Town Hall.
CALL TO ORDER
The Chair called the meeting to order at 6:37 p.m., welcomed all in attendance and
thanked the members for their work on AMFAP. He advised that the results of the Leisure
Services and the Arts and Culture Committees’ review of the application was very similar.
The Chair advised that John Hill is ill and the Committee wished him a speedy recovery.
Moved by Norah MacLean
Seconded by Joe MacDonald
THAT the April 16, 2008 Agenda be approved as amended.
CARRIED
PRESENTATION/DELEGATION – Arts and Culture Advisory Committee
Catherine Campbell, Chair of the Arts and Culture Advisory Committee thanked the
members for the opportunity to present the results of her Committee’s review of the
AMFAP protocol, guidelines, and application form. A draft containing the recommendations
of both Leisure Services and Arts and Culture Committees was distributed and jointly
presented by Catherine Campbell and Mary Anne Scudder. The form was reviewed by the
members to determine final recommendations. Catherine Campbell advised that the Arts
and Culture Advisory Committee would later submit a proposed questionnaire to be used
during Arts and Culture portion of the interview process.
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The Chair thanked Catherine Campbell, Mary Anne Scudder and Committee members for
their efforts with the AMFAP process.
Moved By Penny Skelton
Seconded by Norah MacLean
CARRIED
DECLARATION OF CONFLICT OF INTEREST -NIL
Leisure Services Master Plan - Peter Dunbar discussed the Leisure Service Master Plan
and distributed a questionnaire for the members to complete. After the information from the
questionnaire is compiled, the Director will meet with Council and Department Heads prior
to giving a presentation before Council to request the adoption of specific issues within the
Plan. Peter Dunbar said he would see if a tape of Mr. Morgenstern’s Presentation could be
made available by Rogers TV.
Active Transportation - A Staff Report regarding Active Transportation By-Law was
circulated and discussed.
Council Representative - Mike Edwards explained that Council has allocated a single
Councillor Representative, Norman Sandberg to sit on the Committee. He said he has
enjoyed his time being with the Committee and would like to continue to attend meetings as
a guest. The Chair thanked him for his contribution and interest.
DEPARTMENT UPDATE
Director’s Report – Peter Dunbar
¾ Change in the Eddie Bush Ice Schedule was discussed and clarified. All affected
users will be notified that early morning ice (12:00 am to 3:00 am) is available for
use.
¾ Members were requested to read the Master Plan and submit the questionnaire
¾ Discussion of how the sale of property affects budget (Pink Palace funds will come
to Leisure Services), options of cash–in–lieu of parkland during the development
process, and the status of various developments.
¾ Dead Swans were discussed – the investigation is ongoing
¾ Vandalism – Officer Koenig advised that Police patrol of the parks is ongoing and
normal but there is not a dedicated schedule. Peter Dunbar advised that the
Department keeps a report of vandalism that is accessible to the O.P.P.
¾ It was suggested the vandalism statistics regularly be placed on the ‘Town Page’
SUB-COMMITTEE MINUTES/REPORTS
Arts & Culture – Penny Skelton
¾ Karen Cubitt advised that she would be going on maternity leave in July.
¾ AMFAP form and process was discussed and reviewed
¾ Cultural Policy Workshop will be held next month
¾ Name of the Arts and Culture Newsletter was discussed but not confirmed. First
Leisure Services Advisory Committee Minutes April 16, 2008 Page 2 of 17
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issue should be ready for the 2nd of July.
¾ Presentation to inform members of the Heritage Conference was given by Annette
Snowdon
¾ Penny Skelton was elected Vice Chair of the Arts and Culture Advisory Committee
Moved By Penny Skelton
Seconded by Kathy Koenig
THAT the March 12th Minutes be adopted as presented.
CARRIED
Harbourlands – No Report
Trails Report – March 13, 2008 Minutes attached.
¾ The Gazebo (Trail Head at the Station) is going ahead. Information signs will be
constructed both inside and outside the building
¾ Judy Ross, Enterprise Bulletin will be doing an article on trails
¾ Presently working on the Cranberry Trail
¾ Still looking for Trail Captains if anyone would like to volunteer
¾ Clerk is still looking at a By-Law to revise the Snowmobile Trail access route into
Town
Museum Report – March 5, 2008 Minutes attached
COUNCIL UPDATE- Nil
NEW BUSINESS - Nil
OTHER BUSINESS
Winter Carnival Funding - A request for funding in the amount of $1000 was requested to
assist with organizing a Winter Carnival this year. Discussion was held.
Moved By Rob MacDonald
Seconded by Maury O’Neil
THAT the request for funding be denied as the deadline for AMFAP applications has
passed and the recommendations for allocation of funds has been approved by the
Committee and sent to Council.
CARRIED
NEXT MEETING
The next meeting of the Leisure Services Advisory Committee will take place on
Thursday, May 22, 2008 at 6:30 p.m. in the Braniff Room, Town Hall.
ADJOURNMENT
There being no further business to discuss, on a motion by Penny Skelton, the meeting
was adjourned at 8:30p.m.
_________________________
CHAIR
JK: mas
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Town of Collingwood
Arts and Culture Advisory Committee
March 12, 2008 Minutes
COMMITTEE:
Catherine A. Campbell, Chair
Margaret Adolphe
Ronald MacRae
Annette Snowdon - Regrets
Tanya Moorhouse Mazza
Barbara Weider - Regrets
John Sled
Caryn Wolfe - Regrets
Janet Fairbridge - Regrets
Penny Skelton
COUNCIL:
Councillor Kathy Jeffery
RESOURCE:
Peter Dunbar, Director, Leisure Services-Regrets
Karen Cubitt, Manager, Arts, Culture, Information
Services & Special Events-Regrets
A meeting of the Arts and Culture Advisory Committee was held on Wednesday, March 12,
2008 at the hour of 4:00 p.m. in the Braniff Room, Town Hall.
CALL TO ORDER
The Chair called the meeting to order at 4:15 p.m., and welcomed all in attendance.
Moved by Penny Skelton
Seconded by John Sled
THAT the March 12, 2008 Agenda is adopted as presented.
CARRIED
Seconded by Ron MacRae
THAT the February 13, 2008 Minutes be adopted.
CARRIED
Margaret Adolphe commended the Chair for her presentation to Council at their February
4th meeting.
STAFF REPORT
The Chair advised that Karen Cubitt had advised her that the newsletter should be
completed shortly. The Chair also advised that Larry Lawrence had emailed her
suggesting that the newsletter includes discussion on the status of the murals.
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ACACIA – proposed name of the newsletter. Following some questions and discussion
about whether this proposed name would communicate to readers that the newsletter is
about Collingwood arts and culture, the committee decided to seek further suggestions for
the newsletter name. The Chair requested that alternate name suggestions be sent to
Karen Cubitt by Thursday, March 20th. At the meeting, the Committee offered the following
suggested names:
•
•
•
Arts & Culture Newsletter
Arts & Culture Matter
Collingwood Art & Culture
Discussion of AMFAP and request to meet with Leisure Services – The Chair
explained that the Leisure Services Committee, having considered the Arts & Culture
Committee’s proposed approach to the assessment of arts and culture applications to
AMFAP, determined to follow the existing protocol and divided the workload of interviewing
and adjudicating the requests for all AMFAP grants among teams comprised of the
members of the Leisure Services Committee. The Chair explained that the Leisure
Services Committee chose not to adopt the scoring tool and interview questionnaire
developed by the Arts & Culture Advisory Committee. Penny Skelton explained her role,
namely that she and the Chair would be adjudicating the Arts & Culture components of the
AMFAP grant. Ron MacRae expressed concern that the Committee’s suggestions /
recommendations were not been taken into consideration. The Committee, having
discussed the issues, agreed that they would like to have the opportunity to meet once
again with the Leisure Services Committee. The Committee wishes to refine the program
for the next year.
Update on development of Cultural Policy – the Committee believes that it would be
beneficial to request funding from the Town to hire a consultant to help pull together the
content researched and developed by the Committee into a final policy document that
would be recommended to Council.
Moved By Ron MacRae
THAT the Leisure Services Budget includes a line item for professional consulting
assistance to finalize the Arts & Culture Policy
CARRIED (unanimously)
The Chair explained that she, Ron MacRae, and Margaret Adolphe had met in February
and began refining the components of the proposed policy.
Councillor Kathy Jeffery advised that Council had approved a line item for the maintenance
and restoration of the outdoor art work.
NEW BUSINESS –Nil
Creative Construct – April 28th through May 1st – Ottawa, Ontario
The Committee determined that there was no money in the budget to attend the meeting /
workshop.
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UPDATE FOR LEISURE SERVICES ADVISORY COMMITTEE –
The Chair will attend the Leisure Services Committee meeting to participate in finalizing
recommendations for AMFAP funding to arts and culture applicants. Penny Skelton will
update the Leisure Services Advisory Committee at their next regular meeting.
NEXT MEETING
The next meeting of the Arts and Culture Advisory Committee will take place on
Wednesday, April 9, 2008 from 4:00 p.m. to 6:00 p.m. Braniff Room, Town Hall.
ADJOURNMENT
On a motion by Tanya Moorhouse-Mazza, the meeting adjourned at 6:00 p.m.
________________________
CHAIR
CC: mg
Town of Collingwood
Trails Network Advisory Committee Minutes
March 13, 2008
COMMITTEE:
Lindsay Lyall, Chair
John Brown - Regrets
George Christie
Frank Cruickshanks - Regrets
Tim Foley - Regrets
John Keith
Murray Knowles
Larry Lawrence - Regrets
Michele Rich - Regrets
Bill Sloan
Amy Warring - Regrets
RESOURCE:
Peter Dunbar, Director
Wendy Martin, Manager, Parks
GUEST:
Don Kerr, Blue Mountain Watershed Trust
Foundation
A meeting of the Trails Committee was held on Thursday, March 13, 2008 at the hour of
9:00 a.m. in the Braniff Room, Town Hall.
CALL TO ORDER
DECLARATIONS OF CONFLICT OF INTEREST - NIL
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Moved by Bill Sloan
Seconded by John Keith
THAT the March 13, 2008 Agenda be adopted.
CARRIED
Moved by George Christie
Seconded by Murray Knowles
THAT the February 14, 2008 Minutes be adopted as presented.
Add:
Site Planning update
Updates from George Christie
CARRIED
DECLARATIONS OF CONFLICT OF INTEREST – NIL
DEPUTATIONS
Don Kerr – Blue Mountain Watershed Trust Foundation – Mr. Kerr explained that he
had spoken with the Chair with respect to seeking support from Trails Advisory Committee
regarding the impact of continued population growth in Simcoe County. Mr. Kerr explained
that the Blue Mountain Watershed Trust Foundation believes that the population growth
threatens the water quality and the overall ecosystem.
George Christie inquired if the Trust would support allowing the building of trails within the
trust area. Mr. Kerr explained that a management plan would have to be undertaken by the
group proposing such undertaking to determine how to build a trail and still protect the
ecosystem. Mr. Kerr explained that 320 dwelling units were approved to be constructed on
the eastern portion adjacent to the Silvercreek Wetlands. Don Kerr explained that the Trust
is requesting the opportunity to review and comment on the Greenlands Policy, once
Simcoe County hires the consultant. The Chair, on behalf of the Committee thanked Mr.
Kerr for his presentation; Mr. Kerr left the meeting at 9:33 a.m.
Peter Dunbar explained the Town’s position.
The Committee reviewed the proposed and exiting developments within the Town’s
boundary lines.
BUSINESS ARISING FROM THE MINUTES/OLD BUSINESS
Hen and Chicken Heather Pathway marker – Wendy Martin advised that Jim Collis is
away and has not had a chance to assess the situation.
Matthew Way safe route to school – The Chair explained that he has emailed the owner
of Raglan Village and also contacted the head administrator at Sunset Manor to explore
options that assist the hospital in it’s efforts to eliminate trespassing through the staff
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parking lot. Neither has responded to date. The Committee wishes to ascertain if the OPP
report has been forwarded to the hospital’s CEO Ms. Linda Davis.
Labyrinth – Bill Sloan attended the mental health advisory committee, which is very
supportive of building a mini version, but there is no financial support available from the
General & Marine Hospital. The Committee expressed concern in supporting a trail that is
not adjacent to an existing trail. George Christie proposed an alternate route. Wendy
Martin explained that a mowed labyrinth could be built at the Leisure Time Club and offered
to contact the executive of the Leisure Time Club to seek permission and report back at the
next meeting.
Clearview Trails Committee – the Chair explained that he has agreed to meet with the
Clearview Trails committee at their April 1st meeting.
Collingwood Trails web site – Murray Knowles explained that having undertaken a
review of trails websites; he has ascertained that there is very limited information and
limited linkage. The Chair agreed to follow up with Michel Rich regarding trails of Georgian
Bay. The Chair requested that Murray Knowles investigates further to prepare for direct
linkage. Wendy Martin agreed to work with Murray Knowles.
Trail Watch program – Murray Knowles explained that he and Wendy Martin had
discussed the program all of which would be clarified in his report.
CORRESPONDENCE
York Region Pedestrian/Cycling 16 page policy report – the Chair explained that the
report had been distributed electronically to the Committee members.
Esso (Imperial Oil) property – Peter Dunbar explained that the subject property is limited
in size and at this time it is not for sale, however the trail may need to be relocated.
2008 Ontario Small Urban Municipalities (OSUM) Conference April 30 – May 2nd The
Chair explained that Councillor Sandberg, as organizer of the 2008 OSUM Conference
suggested that members of the Trails Committee conduct a bike tour of Collingwood Trails
on Friday May 2nd, 9:30 to 11 – The Chair and Murray Knowles have agreed to act as tour
guides.
RECEIVING OF REPORTS
Budget – Bill Sloan advised that the Trillium Grant Application was not accepted because
Wasaga Beach was granted some funding by the Trillium Foundation to undertake its own
Trails Masterplan. Bill Sloan also noted that a revised Grant Application would be submitted
in July 2008. Peter Dunbar cautioned the Committee that the Town could not increase its
share of the funding.
George Christie explained that he had hand delivered the sole outstanding invoice for
advertising on the Trails map on March 12th.
Bill Sloan ascertained from Peter Dunbar expenses charged to the Trails Budget.
Trails for Life – Bill Sloan explained that Mr. Patrick Connors has emailed him regarding
the Trails for Life project. After an extensive discussion, the Committee agreed not to
pursue the venue.
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Gas Tax Agreement - The Committee agreed to continue to seek support from Council to
allocate that a percentage of the Gas Tax Agreement funding be shared with the Trails
Committee. The Chair agreed to draft a letter to Council in which he would request
consideration be given for this source of funding
Active Transportation – Peter Dunbar explained that Active Transportation is being lead
by Nancy Farrer through Planning Services.
Construction – George Christie advised that no new construction took place in February.
Trail Maintenance. Geotextile (270R or 400W) purchased at the end of 2007 was
discussed. Dave Wood of Envision Tatham is recommending that Trails be built using
270R.
The Committee discussed the issues of dog owners who do not “scoop the poop”. The
Committee proposed that as part of the licensing process, a letter from the Trails Advisory
Committee be provided. Wendy Martin and the Chair will speak with both the animal
control officer _Michelle Wacker and By-law Supervisor Hynes as to how to address the
issue.
Bicycle Trail along Highway 26 East - The Chair advised that in order to further reinforce
connectivity between Collingwood and Wasaga Beach he proposes consideration of
locating a Bicycle Trail along Highway 26 East. The Committee discussed the suggestion
noting that the primary users would be active cyclists.
Map Delivery – John Keith explained that Map Delivery boxes are located at 117 locations.
Map supply will be sufficient for summer of 2008. Wendy Martin agreed to bring the monies
donated and brought in by John Keith to the Environment Network. Bill Sloan requested
that the monies be deposited into the bank account.
Trail Captain Coordinator – Murray Knowles explained that he sent out an email to the
Trail Captains in which he explained that out of the 60 kilometers of Trails with the Town’s
boundaries there is an insufficient number of coordinators / captains per kilometer and that
he has divided things up so that no captain need be responsible for more than a 2
kilometre section Mr. Knowles requested that recruitment of Trail Captains is essential and
requested that Wendy Martin coordinates advertising for volunteers through the Clerk’s
Coordinator. A comprehensive Trail Watch Program was put on the back burner pending
recruitment of sufficient Trail Captains to monitor the network.
NEW BUSINESS
Snowmobile Route 704 and 705 - George Christie advised that snowmobile access to
Days Inn and Canadian Tire needs to be discussed. George Christie wishes to have the
Cranberry East and Cranberry Marsh Trails designated as snowmobile routes. The Chair
noted that he has spoken with By-law Supervisor Holly Hynes regarding amending the Bylaw to include allowing of E-bicycles on the Trails. George Christie advised that he has
received letters of support from the owners of Cranberry Resort and Georgian Manor
Resort to allow the use of snowmobiles on Trails 704 and 705. George Christie explained
that he would be meeting with the Collingwood Snowmobile Club and report back at the
next meeting.
Committee Structure - The Committee reviewed the proposed Committee structure,
succession planning and formalizing of members roles. The Committee identified that
representation from Active Transportation would be advantageous particularly if Michele
Rich can attend the meetings.
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Change in meeting dates – The Committee agreed that starting at the May meeting they
would meet on the fourth Thursday of the month.
NEXT MEETING
The next meeting of the Trails Advisory Committee will take place on Thursday, April 10,
2008 at 9:00 a.m. in the Braniff Room, Town Hall.
ADJOURNMENT
On a motion by, George Christie, the meeting was adjourned at 12:10 p.m.
_________________________________
CHAIR
LL: mg
Town of Collingwood
Museum Advisory Committee Minutes
March 5, 2008
PRESENT:
Melanie Milczynski, Chair
Margaret Adolphe
Bruce Mackison
Patricia Miscampbell
Murray Thompson
Peter de Vries
RESOURCE:
Susan Warner, Museum Supervisor
A meeting of the Museum Advisory Committee was held Wednesday, March 5, 2008 at the
Collingwood Museum, at the hour of 5:30 p.m.
CALL TO ORDER
ADOPTION OF AGENDA
Moved by Patricia Miscampbell
THAT the March 5, 2008 Agenda be adopted as amended.
Add:
Elections
Infestation of Certain Artifacts
Action List
63 of 113
ELECTIONS / NOMINATIONS
For the duration of the elections, the Chair was passed to Susan Warner.
NOMINATIONS FOR POSITION OF CHAIR
Acting Chair Susan Warner called for nominations for the position of Chair of the Museum
Advisory Committee.
Proposed by Peter de Vries
Melanie Milczynski agreed to stand for the position of Chair.
There being no further nominations, Melanie Milczynski was acclaimed Chair of the
Museum Advisory Committee to run concurrent with Council.
NOMINATIONS FOR VICE CHAIR
Acting Chair Susan Warner called for nominations for the position of Vice Chair of the
Museum Advisory Committee.
Proposed by Melanie Milczynski
Seconded by Peter de Vries
Patricia Miscampbell agreed to stand for the position of Vice Chair.
There being no further nominations, Patricia Miscampbell was acclaimed Vice Chair of the
Museum Advisory Committee.
Susan Warner vacated the position of Chair.
Moved by Peter de Vries
Seconded by Patricia Miscampbell
THAT the November 26, 2007 Minutes be adopted as presented.
CARRIED
DECLARATIONS OF CONFLICT OF INTEREST- NIL
Susan Warner advised that she has requested an additional $400 dollars be added to her
budget to help defray increased signage expenses for the Museum.
The Committee discussed extensively the potential issues of having the Georgian Triangle
Association move into the building. The Committee expressed concern with the possibility
of having another entity occupy the building as it will further erode space that could be
allocated to exhibits. Patricia Miscampbell and Margaret Adolphe noted that the Museum
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needs to raise its profile to maintain its funding criteria from the Ministry of Culture. The
Committee requested that Susan Warner invites Mr. Greig Stewart from the Ministry of
Heritage and Culture to speak with the Committee.
Father Time update – Susan Warner explained that she had been provided with a website
from the Canadian Conservation Institute (CCI), which lists conservators who carry out
conservation work of artifacts in the public domain. Based on names retrieved from the
website, Ms. Warner contacted both private companies and received one preliminary
proposal. The Committee reviewed the conservation proposal from Mr. Alexander Gabov
of Art Conserv. The Committee charged Susan Warner with contacting Mr. Gabov to
request him to undertake an onsite visit, the fees for which would be payable out of the
Museum’s conservation budget. The Chair agreed to research the availability of
conservation / restoration grants for which the Museum could apply to help defray the costs
associated with the conservation / restoration of Father Time. The Committee agreed to
keep this Agenda item on its Action List and await Ms. Warner’s and the Chair’s reports at
the next meeting. The Committee wishes to justify to Council its reasoning for
recommending the undertaking of conservation of Father Time.
NEW BUSINESS
Museum Report – the Committee reviewed Ms. Warner’s submitted Report.
THAT the Museum Advisory Committee accepts the Museum Report as amended.
CARRIED
Moved by Bruce Mackison
THAT the Museum Advisory Committee recommends that Ms. Warner revises the
attendance recording process for the February, to more accurately reflect the activities at
the Museum.
CARRIED
New Gifts – the Committee having reviewed and deliberated the proposed New Gifts List
for the period ending February 2008 put forward the following motion:
THAT the Museum Advisory Committee accepts the Recommended List of New Gifts as
attached.
CARRIED
Programs suggestions from Advisory Board – Susan Warner explained that she has
applied for 2 summer Collections Assistant grants, 1 internship through Young Canada
Works and 1 Summer Education Assistant through HRDC Summer jobs. The Committee
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members offered a number of suggestions which would be geared towards marketing the
Museum to the adult members of the community.
George Czerny’s Book Sale – The Committee, having read the email from Mr. Czerny,
agreed to Mr. Czerny’s request as long he agrees to abide by the mandate of the
Collingwood Museum.
OTHER BUSINESS
Patricia Miscampbell explained that two artifacts have been compromised to the point that
they need to be decommissioned. Susan Warner assured the Committee that any item
destined for de-accession, is or will be photographed and catalogued.
DE-ACCESSION OF ARTIFACTS
Artifact No:
982.4.1
Classification
Picture Painting
Article
Minstrel Backdrop
X972.756.1
Clothing
Buckskin Jacket
Compromised
Threat to Collection
or people
Extensive Mould
Damage
Threat to Collection
or people
Infested Mould
Seconded by Bruce Mackison
THAT the Museum Advisory Committee recommends that the above identified Artifacts be
photographed, catalogued and de-accessioned according to the Museum’s deaccessioning policy, as they are in very poor condition, the museum does not have the
facility to conserve and there is a potential to compromise the remaining intact artifacts
CARRIED
Ornament – Patricia Miscampbell offered to speak with Mayor Carrier’s office and
determine if there is an interest.
IDA Drugstore – The Committee recommended that Mrs. Warner charges Ms. Lesley Paul
the usual fee of $30.00 per image.
MEETING SCHEDULE
The next meeting of the Museum Advisory Committee will take place on Monday, May 26,
2008 at 5:30 p.m. at the Collingwood Museum.
ADJOURNMENT
_______________________
CHAIR
MM: mg
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Museum Report – Prepared by Susan Warner
Collingwood Museum Advisory Committee
February 25, 2008
Education and Programming
Christmas programming for the schools was successful. We had a total of 16 classes come
to the museum for their winter programme.
Melissa Shaw is currently providing outreach programming to local nursing home.
A PowerPoint presentation was presented to the Collingwood Rotary Club on 150 years in
Collingwood.
Seana Murdock is the temporary Station Attendant that will be working on developing
education programmes for March break, summer activities and the bus tours.
Collection
The Museum’s Katimavik participant this semester is Chrissy Orlowski, who will be with the
Museum until March 8, 2008 and will then move on. The third semester Katimavik
participant will be joining us in March 2008. Ms. Orlowski has been working on the museum
collection through scanning and inputting artifacts into the Past Perfect collection data
base.
The museum has applied for two summer students through Young Canada Works to
further continue the work from previous dedicated summer students. An internship grant
has also been applied for.
Other Projects:
Exhibits
The museum staff is currently working on the Curling Club exhibit. The new exhibit case
has just been installed at the Curling Club. We have removed the previous exhibit from the
Heirlooms and Souvenirs case and will be setting up a sesquicentennial exhibit with
souvenir plates, cups and other artifacts pertaining to Collingwood through the years. Once
these two exhibits are completed if time permits, we would like to change the buttons and
materials past exhibit.
Volunteer News
Barb Pepper was a great help with the Christmas school programmes. We also had Mrs.
Brown come in and volunteer for 3 days of the programming.
The museum staff is working with Judith Pipher to provide possible adult and school
programmes in the future.
Mr. Jim Trott continues to come in every Thursday and work his way through the
information requests that we receive on a weekly basics.
Jan Trimble is continuing her work on the oral histories of local residents. We are looking
for volunteers to transcribe the taped interviews.
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Justin Clements has recently filled out a volunteer application in hopes of completing 23
hours of community service needed to obtain his high school diploma.
Corey Hawton has also expressed interest in completing 40 hours of community service
over the March break.
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Memorandum
To:
From:
Date:
Collingwood Museum Advisory Committee
Susan Warner
February 2008
The following gifts have been offered to the museum since the last meeting:
007.36
Jim Trott
Navy Hat, Badge, Metal Ribbons, Collar. All worn by
Jim Trott during WWII. Joined in 1942. (Yes)
007.37
Jennifer Pepper
Cameron Shipley & Co. Flour Mills (Kelsey’s Building
(Copy) Research
007.38
Charlotte Hill Estate
(nee Shipley)
Collingwood related photographs
Shipley’s Mill, Streetscapes, Portraits (Yes)
007.39
Sandra Cooper
008.1
Ron Bailey
008.2
Jewell Hogg
Invoice from Bryan’s Mfg. 1911
Collingwood Furniture Co. Business Card 1908
Collingwood Furniture Co. Salesman report card
1908
Time Card From Collingwood Shipyards (E. McGinnis
1969) started 1915 residence 192 First Street
Collingwood
Booklet Christening of Hon. Paul Martin – research
only
“Catch The Spirit” promotional brochure of
Collingwood – research only
Letter From Deputy Clerk Town of Collingwood to Mr.
Jack Bonwick
Time card from Collingwood Furniture Co. (Wm.
Hughes) May 9, 1911 Yes to all the above
Election Insert From 1988 Enterprise Bulletin
(Research)
Collingwood Terminals DVD November 9, 1993
Algorail Come To Collingwood DVD Last boat to
unload at elevator - research only
E. R. Carpenter, Druggist, Chemist
Collingwood Ontario Medicine Bottle Yes
008.3
Glynne Plater
008.4
Mary &
Stanley Seymour
008.5
Bruce Mackison
008.6
Fran Schaefer
Eaton’s Spring/Summer Catalogue 1976
Eaton’s Fall/Winter Catalogue 1975 Both for research
– declined
Practice bomb that was filled at camp in Angus
13X Depot Advisory Committee Comments
B/W Reverend Wallace Downer
B/W Reverend Wallace Downer & John Robarts
B/W Reverend Wallace Downer
25th Parliament of Ontario 1955-1959
Wallace Downer Portrait (younger years)
Wallace Downer Portrait (elder years)
Yes to All
McCaig Family Portrait
McCaig Portrait (Ellen & Donald)
Book of poems, 1934
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008.7
James Kirby
008.8.112
Sandra Cooper
008.9.1
Chris Elson
Portrait: Carrie Hodgson
Portrait: Fred Hodgson-son of Fred T.
Portrait: Mexican visitor (original) outside 637
Hurontario Street
Photo 1972, residence, real estate photo
Grandma Briegel (Carrie’s Mother) in front of home
Photo of residence prior 1904 renovations
Christmas poem * envelope
Negative of family at dinner table
2 B/W prints of family at dinner table
B/W negatives of 637 Hurontario Street
Yes to all the above
Portrait: Mexican visitor (Copy) No
Plans for Collingwood Shipyard Engine No. 2 (Copy)
research only
Several Individual Liquor Permits from 1948-1958
belonging to Edward McGinnis
Hull #149 Ship Fitters Record Book from 1953
CSL Newspaper possible research
Map of Collingwood, 1924 Sept. 30 W. A. Wilson
found in attic of 332 Birch Street
Respectfully submitted,
Susan Warner
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Town of Collingwood
Physician Retention and Attraction Committee Minutes
November 30, 2007
COMMITTEE:
Dr. Don Paul, Chair
Linda Davis
John C. Gillies
Karen Milligan, Regrets
Judith Traynor
Dr. Peter Wells, Regrets
Tillie MacDonald
Don Smith, Regrets
Dr. Anne Engel
Dawn René McNichol, ROMP
Matt Kirkham, ROMP
Marlene Weatherall
RESOURCE:
Catherine Durrant
Monica Gal
COUNCIL:
Councillor Mike Edwards
A meeting of the Physician Retention and Attraction Committee was held on Friday,
November 30, 2007 in the McEachern Room of the Collingwood General & Marine
Hospital at the hour of 7:30 a.m.
CALL TO ORDER
Moved by Councillor Mike Edwards
THAT the November 30th Agenda be adopted as presented
CARRIED
Moved by Tillie MacDonald
THAT the June 22, 2007 Minutes be adopted as presented
CARRIED
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DECLARATIONS OF CONFLICT OF INTEREST - NIL
NEW BUSINESS
Marie La Rose – CEO, Family Health Network – The Chair and Catherine Durrant
introduced and welcomed Ms. Larose, who elaborated on the mandate of the Georgian
Bay Family Health Team’s operations. Ms. Larose explained that the Family Health
Team is set up to provide a collaborative health care approach and is made up of
doctors, nurse practitioners, registered nurses, a dietitian, mental health counsellors and
administrative staff. Since coming on as CEO, Ms. Larose has concentrated on hiring
the members of the team. The role of the allied professionals is to allow better time
management of the existing and future physicians. The Collingwood office, like others is
having difficulty attracting Nurse Practitioners. Six mental health counsellors have been
hired, all of whom are working at full capacity. As well, one screening nurse, one wound
care practioner and one dietitian have also been hired. Ms. La Rose also explained that
she was in the process of drafting a proposal for additional funding from the Ministry of
Health to retain additional Mental Health Counsellors.
Ms. La Rose advised that by working closely with the After Hours Clinic, the Team has
conducted a brief questionnaire, initial results of which indicated that there may be up to
twenty thousand ‘orphaned patients’ in the area who do not have access to a family
physician. During an extended discussion, the Committee members agreed that the
current questionnaire may need to be revised to determine if the so called ‘orphaned
patients’ have a Family Physician in another community. The Committee expressed
concern that as part time residents become full time they will be opting to seek to
transfer their files to a local physician, thus putting additional strain on the system.
Physician Update - John Gillies questioned the status of developing and maintaining an
‘Open Practice’ list of physicians who are accepting new patients. Mr. Gillies expressed
concern that he had raised the issue at the March 29th meeting, and to date nothing
seems to have been published. The Committee discussed the number of ‘open
practices’ and determined that at the time of the meeting, there were very few physicians
accepting new patients. The Committee discussed the current process and how to
improve it noting that ‘open practice’ status changes continually. The Committee agreed
that as the hospital’s information seems to be current and up to date, any inquiries
should be referred to the hospital. Mr. Gillies suggested that the Hospital regularly
updates its list of physicians who are accepting new patients, Ms. Davis agreed.
Linda Davis explained that it is her understanding that the hospital takes a leadership
role in the recruitment of specialized physicians family practice physicians have not been
actively recruited by the hospital rather physicians have approached the community to
advise of interest in setting up a practice. Dr. Engel also confirmed that the ROMP
program has been successful in acting as an informal recruiter by allowing Residents the
opportunity to spend an extended period of time at the Hospital and thus in the
community. The Committee discussed how to improve the recruitment process for family
physicians. Dawn René McNichol advised that recent graduates of the Rural Ontario
Medical Program (ROMP) are working as locums and that some are considering
opening a practice in the area. Ms. McNichol also advised that the Health Force Ontario
website www.healthforceontario.ca could be explored to post opportunities for family
practice. The Chair stressed that it is important to ensure that physicians wishing to
open their practice need to be affiliated with and provide service through the hospital.
Physician Retention and Attraction Committee Minutes November 30, 2007 Page 2 of 4
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Linda Davis suggested that the Committee could provide material to upcoming
graduates in an effort to attract them to the community. Catherine Durrant advised that
she has provided community information packages for distribution to prospective recruits
through Marlene Weatherall. The Committee wishes to encourage the neighbouring
communities to take on a similar role. Mr. Gillies suggested that one of the members of
the Committee takes a leadership role to develop a subcommittee whose role is to
develop a comprehensive welcome package for the communities; Ms. Durrant agreed to
work with Mr. Gillies on this project and complete it by January 2008.
Lisa Kidd, Communications and Economic Development Coordinator – Town of
the Blue Mountains – Ms. Kidd thanked Catherine Durrant for allowing the opportunity
to speak with the Committee. Town of the Blue Mountains Council has identified land for
a Medical Clinic and assuming Budget is allocated in 2008, a clinic could be built later
that year. Ms. Kidd confirmed Ms. La Rose’s findings, namely that if part time residents
change status to full time, they will require physicians in their new community. Ms. Kidd
also noted that though there is a county boundary line between the two communities that
is not seen by the resident. Councillor Edwards agreed the Georgian Triangle is a
region. Ms. Kidd offered to develop and supply a package similar to that provided by
Ms. Durrant and to continue to work cooperatively with The Town of Collingwood.
Catherine Durrant noted that Dr. Peter Wells, through ROMP and Economic
Development have worked collaboratively to recruit to the Georgian Triangle. Linda
Davis cautioned that if Town of the Blue Mountains Council is setting aside funding for a
Medical Clinic past and current practice may become an issue and a potential conflict of
interest.
Hospital update – Linda Davis advised that the hospital is submitting its funding
application to the Ministry of Health, noting that in view of the fact that the so called
‘Shoulder Season’ has disappeared, the fact that the hospital continues to operate 100%
on an almost permanent basis, the hospital is in the process of requesting for approval
of expansion. Ms. Davis advised that Letters of Support for expansion would be greatly
appreciated from each Council in the Region. Ms. Davis also advised that she has made
presentations to Clearview and Wasaga Beach Councils.
Needs Assessment and Business Retention and Expansion – Catherine Durrant
advised that in cooperation with Linda Davis, who has provided valuable input, a Needs
Assessment and Business Retention and Expansion for the medical sector is being
carried out at this time. This needs assessment is similar to those carried out for the
Knowledge Based and the Industrial and Manufacturing Based sectors. Ms. Durrant
also advised that the New Official Plan and proposed Zoning By-law amendments for the
south side of Hume Street will be beneficial for the hospital zone.
Medical Sector Hospital update – Dr. Engel explained that a second full time Surgeon
will be starting in July 2008. A second OB/GYN has opened her practice. Dr. Engel
lauded the Health Force Ontario website as it was instrumental in finding the OB/GYN
specialist.
ROMP – Dawn Renee McNichol advised that a Health Care fair will be taking place at
Collingwood Collegiate Institute on April 1st, 2008. The fair will provide an opportunity to
the graduating students to learn about all ancillary health care professions. Each sector
will have its own booth. The program is operated through the Ministry of Education as
its ‘Passport through Prosperity’ line up, local sponsors are being asked to help fund the
rental of booth fixtures. Tillie Macdonald offered to seek funding assistance and
suggested that Ms. McNichol reviews and shows a pertinent DVD which had been
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produced by the Centre for Economic Development.
ROMP retreat – Dawn René McNichol advised that the Winter Retreat for ROMP will be
taking place January 24th – through 25, 2008.
Summer Barbeque – Mr. Gillies thanked Catherine Durrant for organizing the
successful barbeque.
NEXT MEETING
The next meeting will take place at the call of the Chair.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned at 8:34 a.m.
____________________________
CHAIR
DP: mg
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REPORT #:
CAO 2008-05
DATE:
June 2, 2008
TO:
Mayor and Council
SUBJECT:
Agreement between the Town of Collingwood and the
F.W. Fisher Foundation.
SUBMITTED BY:
Gordon R. Norris
1.
RECOMMENDATIONS:
THAT Council provide direction as to whether soccer tournaments held at the
Fisher Field Soccer pitches are considered “Special Events” and whether the
Fisher Foundation should share in revenues from these events.
2.
BACKGROUND:
In the year 1995 an agreement was entered into between the Corporation of
the Town of Collingwood and the F.W. Fisher Foundation.
The lease
agreement is for a period of ninety-nine (99) years with a schedule of rental
payments incorporated as part of the body of the lease. The terms of the
lease further require sharing of certain revenues derived from use of the
property.
The question has arisen as to whether “Soccer Tournaments” qualify as an
item for which revenue is shared in accordance with the terms of the
agreement.
The question is further complicated in as much that in November of 2002
when the Fisher Field Committee agreed to permit construction of the Soccer
Pitches, there was in additional clause which reads “We have also agreed that
there will be no fee charged to the Corporation of the Town of Collingwood
for use of these soccer pitches” (copy attached).
Staff Report CAO 2008-04
Page 1 of 2
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The summation is an interpretative matter. Does the reference to use of the
facility mean that soccer tournaments are exempt from the intent of the
agreement and the revenue should be share or is the intent that the letter of
2002 to exempt the local league revenue from revenue sharing. Your
direction is therefore required.
3.
EFFECT ON TOWN FINANCES:
3.1
Current Year
Variable
3.2
Future Years
Variable
4.
APPENDICES
1. Bylaw No. 95-17 of the Corporation of the Town of Collingwood
2. Lease agreement between F.W. Fisher Foundation and the
Corporation of the Town of Collingwood
3. Letter of agreement of the Fisher Field Committee dated
November 28, 2002.
Respectfully Submitted
Gordon R. Norris
Chief Administrative Officer
Staff Report CAO 2008-04
Page 2 of 2
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1.
REPORT #:
LS2008-08
DATE:
Monday, June 2, 2008
TO:
Members of Council
SUBJECT:
Sesquicentennial Celebration Days & Collingwood
Festival for Canada
SUBMITTED BY:
Karen Cubitt & Peter Dunbar
RECOMMENDATIONS:
That Council approves the following proposed special activities recognizing the Sesquicentennial
Celebration Days and 2008 Collingwood Festival for Canada, taking place Friday, June 27 to Sunday,
July 6, 2008;
And further THAT Council authorizes the temporary road closure for Saturday, June 28th from 6:00
a.m. to Tuesday, July 1st, to 12:00pm midnight.
2.
BASIC DATA PERTAINING TO THE MATTER:
The proposed activities consist of:
A. The promotion of activities taking place within this time frame including the CCI Reunion,
the Ontario Guild of Town Criers Championships, Theatre Collingwood Production of Hen &
Chickens Vaudeville, and portions of the Collingwood Music Festival and Jazz at the Station
summer production.
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B. The promotion and execution by the Leisure Services Department and Downtown
Collingwood BIA of a four-day event surrounding the Collingwood Festival for Canada June 28
– July 1, 2008
Proposed Schedule of Events
The proposed activities include:
•
•
•
•
•
•
•
•
•
Pancake Breakfasts
Farmers’ Market
Merchant Village (creating a pedestrian village where downtown businesses are able to bring
their commerce to Hurontario Street under tents)
LCBO Tastings
Children’s Activity Centres
Ghost Walks/Historic Tours/Scavenger Hunts
Town Crier Competition
Fashion Shows
Live Music and Dance Demonstrations
The proposed hours are:
•
•
•
•
Saturday, June 28, 2008 from 8am to 9pm
Sunday, June 29, 2008 from 8am to 6pm
Monday, June 30, 2008 from 8am to 6pm
Tuesday, July 1, 2008 from 8am to approximately 10pm (dependent on weather conditions
and fireworks schedule)
A complete breakdown of events and times is attached as Appendix 4.1.
A municipally managed beer garden was not pursued based on an informal polling of council.
Rather it was felt that the existing licensed downtown businesses should benefit from the
enhanced activity and would be free to pursue their own patio extensions and/or licensed
areas, e.g. Moguls. Should the businesses be granted patio extensions and/or licensed areas,
the Leisure Services Department and Downtown BIA will promote the venue as an additional
attraction of the Collingwood Festival for Canada. This, however, would be the extent of the
partnership between the event organizers and the licensed venue operators. We request that
the staff report and subsequent recommendations to Council regarding this event be
considered independently of any external request from business owners to the municipality
for the support letters required to apply for patio extensions/licensed areas.
Street Closures
To safely and effectively execute the proposed activities, a series of road closures is requested.
•
Hurontario Street from south of Loblaw entrance to Fourth Street from Saturday, June 27 at
6am to Wednesday, July 2 at approximately 2am (to facilitate clean up and removal of tents,
staging, etc)
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•
Second/Simcoe Street from Pine Street to Ste. Marie Street from Saturday, June 27 at 6am to
Wednesday, July 2 at approximately 2am (to facilitate clean up and removal of tents, staging,
etc)
The proposed street closure diagram, merchant village format, and the proposed stage placement
diagram are attached as Appendix 4.2.
Fireworks
The services of Mr. Ted Cooper, under the umbrella of Big Bang Fireworks, have been contracted to
supply an enhanced fireworks display in recognition of Collingwood’s Sesquicentennial on Tuesday,
July 1, 2008.
Designed to be viewed from Hurontario Street, the proposed detonation site for this year’s fireworks is
on Fram property north of Pine Street. Appropriate authorization and insurances are currently being
collected to facilitate this.
This site alleviates the need to close any portion of Heritage Drive which is particularly difficult on a
holiday during boating season, and provides the greatest site lines to the patrons taking in the
festivities downtown.
Security
Security through a professional security company will be contracted to secure the tents, staging, and
equipment on Hurontario Street the following nights:
•
•
•
Saturday, June 28, 2008 from 9pm to 8am
Sunday, June 29, 2008 from 6pm to 8am
Monday, June 30, 2008 from 6pm to 8am
C. The promotion and execution by the Leisure Services Department, Downtown Collingwood
BIA and CCI Reunion Committee of a Classic Car Parade Friday, June 27 from 7pm to
approximately 8pm.
Route
The proposed Sesquicentennial Parade commences on Hurontario Street in the Collingwood
Collegiate Institute parking lot and will proceed north on Hurontario Street to First Street.
A route map is attached as Appendix 4.3.
Street Closures
The following road closures are requested for the Collingwood Sesquicentennial Parade:
•
Hurontario Street from Campbell Street to First Street
Traffic protection to municipal workers is identified and outlined in Plan 7 Worksheets (1-4) attached
as Appendix 4.4.
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Security
Adequate barricades, traffic cones and security will be arranged to secure the street closure.
D. The promotion by the Leisure Services Department and the Downtown Collingwood BIA of a
Midway operating July 5 – 6, 2008.
Location
Albion Amusements has requested the use of the former Cinema 4 parking lot as the prime location
for this weekend midway. Pending approval from the property owner, Albion Amusements will be
required to provide appropriate insurance coverage for this site. This location provides exceptional
exposure from Highway 26/Huron Street and requires no road closures.
Revenue
The midway is estimated to provide approximately $3000 in revenue which will help offset the costs of
the previous week’s activities.
3.
EFFECT ON TOWN FINANCES
3.1
Current Year
$48,500 has been allocated in the Leisure Services Department - Special Event budget to offset costs
associated with the Sesquicentennial Collingwood Festival for Canada entertainers, rentals, fireworks,
site preparation, salaries, and promotions. The Downtown Collingwood BIA will also be contributing
financial and human resources to this milestone event.
3.2
Future Years
None
4.
APPENDICES
4.1
4.2.1
4.2.2
4.3
4.4.
Proposed detailed schedule of events
Proposed Merchant Village site diagram featuring Centre Fire Route
Proposed stage placement diagram
Sesquicentennial Parade Route Map
Plan 7 Worksheets (1-4)
Karen Cubitt
Manager of Arts, Culture, Information Services & Special Event
Peter Dunbar
Director, Leisure Services
Page 4 of 4
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Collingwood Sesquicentennial Days 2008
Entertainment Schedule - Tuesday, July 1, 2008
Downtown
Street Stage
8:00am - 9:00am
Pancake Breakfast
Merchant Village
CD Music
9:00am - 10:00am
Pancake Breakfast
Merchant Village
CD Music
10:00am - 11:00am
Pancake Breakfast
Merchant Village
Fashion Show
11:00am - 12:00pm
Merchant Village
Children's Activities
12:00pm - 1:00pm
Merchant Village
LCBO Tastings
1:00pm - 2:00pm
Merchant Village
LCBO Tastings
2:00pm - 3:00pm
Merchant Village
LCBO Tastings
3:00pm - 4:00pm
Merchant Village
LCBO Tastings
4:00pm - 5:00pm
Merchant Village
5:00pm - 6:00pm
Merchant Village
6:00pm - 7:00pm
Merchant Village
Live Entertainment
CD Music
Citizenship Reaffirmation, Official
Greetings/Sesq Recognition, Cake
Cutting
Ghost
Walks,
Historic
Tours,
Scavenger
Hunt
CD Music
Live Entertainment
Live Entertainment
7:00pm - 8:00pm
Merchant Village
Live Entertainment
8:00pm - 9:00pm
Merchant Village
Live Entertainment
9:00pm - 10:00pm
Merchant Village
Live Entertainment
10:00pm - 10:15pm
Merchant Village
Fireworks
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Entertainment Schedule - Saturday, June 28, 2008
Downtown
Street Stage
8:00am - 9:00am
Pancake Breakfast
Farmers' Market
Merchant Village
CD Music
9:00am - 10:00am
Pancake Breakfast
Farmers' Market
Merchant Village
CD Music
10:00am - 11:00am
Pancake Breakfast
Farmers' Market
Merchant Village
Farmers' Market
Merchant Village
11:00am - 12:00pm
12:00pm - 1:00pm
Merchant Village
LCBO Tastings
Fashion Show
Ghost Walks,
Historic
Tours,
Scavenger CD Music
Hunt
CCI 18 Piece Jazz Ensemble
1:00pm - 2:00pm
Merchant Village
LCBO Tastings
2:00pm - 3:00pm
Merchant Village
LCBO Tastings
3:00pm - 4:00pm
Merchant Village
LCBO Tastings
4:00pm - 5:00pm
Merchant Village
5:00pm - 6:00pm
Merchant Village
Live Entertainment
6:00pm - 7:00pm
Merchant Village
Live Entertainment
7:00pm - 8:00pm
Merchant Village
Live Entertainment
8:00pm - 9:00pm
Merchant Village
Live Entertainment
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Entertainment Schedule - Sunday, June 29, 2008
Downtown
Street Stage
8:00am - 9:00am
Pancake Breakfast
Merchant Village
CD Music
9:00am - 10:00am
Pancake Breakfast
Merchant Village
CD Music
10:00am - 11:00am
Pancake Breakfast
Merchant Village
11:00am - 12:00pm
Merchant Village
12:00pm - 1:00pm
Merchant Village
LCBO Tastings
Ghost
Walks,
Historic
Tours,
Scavenger
Hunt
Fashion Show
1:00pm - 2:00pm
Merchant Village
LCBO Tastings
2:00pm - 3:00pm
Merchant Village
LCBO Tastings
3:00pm - 4:00pm
Merchant Village
LCBO Tastings
4:00pm - 5:00pm
Merchant Village
Live Entertainment
5:00pm - 6:00pm
Merchant Village
Live Entertainment
Live Entertainment
Live Entertainment
Live Entertainment
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Entertainment Schedule - Monday, June 30, 2008
Downtown
Street Stage
8:00am - 9:00am
Pancake Breakfast
Merchant Village
CD Music
9:00am - 10:00am
Pancake Breakfast
Merchant Village
CD Music
10:00am - 11:00am
Pancake Breakfast
Merchant Village
11:00am - 12:00pm
Merchant Village
12:00pm - 1:00pm
Merchant Village
LCBO Tastings
Ghost
Walks,
Historic
Tours,
Scavenger
Hunt
Live Entertainment
Live Entertainment
Fashion Show
1:00pm - 2:00pm
Merchant Village
LCBO Tastings
2:00pm - 3:00pm
Merchant Village
LCBO Tastings
3:00pm - 4:00pm
Merchant Village
LCBO Tastings
4:00pm - 5:00pm
Merchant Village
Live Entertainment
5:00pm - 6:00pm
Merchant Village
Live Entertainment
Live Entertainment
Live Entertainment
Live Entertainment
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SECOND STREET
SIMCOE STREET
STAGE
16
20
N
66
TD & CIBC
Arena >
HURONTARIO STREET
Town Hall
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REPORT #:
LS2008-09
DATE:
Monday, June 2, 2008
TO:
Members of Council
SUBJECT:
Portable Arena Ice Cover
SUBMITTED BY:
Karen Cubitt & Peter Dunbar
1.
RECOMMENDATIONS:
That Council approves the allocation of $28,000 from Capital Reserves to aid in the purchase of a
portable arena ice covering system.
2.
BASIC DATA PERTAINING TO THE MATTER:
The Collingwood Elvis Festival Municipal Services Board seeks to partner with the Town of
Collingwood in the initial purchase of a portable arena ice covering system. The proposed system is
an EventDeck Ice Cover system which is retailed through International Arena Products of Orillia,
Ontario.
EventDeck Ice Flooring converts any rink in to a multi-use facility while it protects the ice and provides
a warm, dry base for chairs and equipment ideal for concerts, festivals, trade shows and special
events. The 1’ x 2’ modular sections weigh 3.58lbs per section and are easily and quickly installed
requiring no tools and minimal labourers.
EventDeck Costing:
$63,750.00
$9,615.28
$10,000.00
$28,000.00
$111,365.28
Celebrate Ontario Grant Funds
From 2008 Elvis budget and 2007 A/R funds
Reserves from 2007 Collingwood Elvis Festival
Amount requested from Capital Reserves Budget
Total purchase amount including PST
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The Collingwood Elvis Festival Municipal Services Board wishes to consider the Town of
Collingwood’s capital investment of $28,000 as a loan and proposes to repay it over a maximum of
four years from festival profits and potential flooring rental revenues.
The Case for a Professional Flooring System:
For the past several years, the Collingwood Elvis Festival has used a series of plywood boards to
cover the ice surface transforming the arena into a concert setting. The approximate cost to make
this transformation is as follow:
$1,776.00 Arena rental for preparation time (not
show time)
$888.00 Arena rental for ice maintenance
$2,880.00 Wages for paid labourers to lay boards
$840.00 Annual replacement boards
6 hours laying boards, 6 hours removing @
$148/hr rental fee
6 hours when ice can not be rented @
$148/hr rental fee
20 adults required, 12 hours @ $12/hr
30 new 4x8 plywood sheets @ 28/board
replaced annually. This does not include the
$14,364 spent to purchase the initial 532
boards.
$6384.00 Total minimum cost per year strictly to
cover the arena floor.
The use of plywood boards has been effective, but due to water absorption and warping has proven to
be a tripping hazard and liability year after year. The plywood provides very little insulation resulting
in a cold environment for patrons and melting conditions for the ice. This results in several hours of
ice maintenance following the event, the cost of which is incurred by the Collingwood Elvis Festival.
It is also important to note that the EventDeck flooring system can be rented directly from the retailer
but at a cost of nearly $20,000 per event use.
3.
EFFECT ON TOWN FINANCES
3.1
Current Year
The immediate costs saved by the Collingwood Elvis Festival in 2008 would amount to:
$888.00 Arena rental for preparation time
$888.00 Arena rental for ice maintenance
$2304.00 Wages for paid labourers to lay boards
$840.00 Annual replacement boards
Reduced to 3 hours laying boards, 3 hours
removing @ $148/hr rental fee
6 hours when ice can not be rented @
$148/hr rental fee will not be required
12 fewer adults required, 6 hours less @
$12/hr
30 new 4x8 plywood sheets @ 28/board
replaced annually no longer required
$4920.00 Total minimum cost saved in 2008
when not laying plywood boards.
Additionally, a potential $4,400.00 could be realized by selling the current inventory of 220 plywood
boards @ $20/board.
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The largest cost saving measure to take into account is the reduced liability to the Town of
Collingwood by facilitating a seamless, slip free surface during public events in the transformed arena.
3.2
Future Years
Potential revenue from flooring system rentals:
$10,000.00 Proposed flat fee for rental of entire system to out of County renters
$5,000.00 Proposed flat fee for rental of entire system to Simcoe County renters
$3,000.00 Proposed flat fee for rental of entire system to Collingwood renters
4.
APPENDICES
4.1
4.2
EventDeck Ice Cover quote for Eddie Bush Memorial Arena
EventDeck Product Specifications
Karen Cubitt
Manager of Arts, Culture, Information Services & Special Event
Peter Dunbar
Director, Leisure Services
Chair, Collingwood Elvis Festival Municipal Services Board
Page 3 of 3
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DEPARTMENT HEAD - PENDING LIST
DEPARTMENT
CAO
CLERK SERVICES
TREASURY SERVICES
ACTION ITEM
DATE LISTED
SCHEDULED
DEPARTMENT
HEAD
DATE
FINAL
DISPOSITION
DATE
SR – SUSTAINABILITY COMMUNITY PLAN & COMMITTEE
(STAFFING) HUMAN RESOURCES PROVISIONS
16-Apr
NO DATE DET.
SR – COUNCIL STRUCTURE REVIEW
SR – COMMITTEE STRUCTURE REVIEW/CLARIFICATION
OF ARTS AND CULTURE ADV. COMMITTEE REPORT
STRUCTURE/REVIEW OF CITIZENS COMMITTEE
APPOINTMENTS
SR – STRATEGIC PLANNING PROCESS AND FINALIZED
11-Jun
11-Jun
NO DATE DET.
Apr-08
3-Jul
Jun-08
SR – INVESTIGATE THE OWNERSHIP AND INTEREST IN
THE POPLAR SIDEROAD
SR-CLOSURE OF TREMONT LANE BETWEEN 80
SIMCOE& 55 ST. MARIE STREET
26-Nov
CAO TO CONFIRM
SR – ELECTRONIC COMMUNICATIONS POLICY
APRIL
SR – INVESTIGATE AND CONSIDER LOBBYIST REGISTER
2-Apr
SR – ELECTIONS – MID 2009
SR – POLICY – NAMING OF MUNICIPAL BRIDGE AFTER
FALLEN POLICE OFFICER (PSB)
TREE PRESERVATION BYLAW (RESIDENTIAL AND
DEVELOPMENT)
CODE OF ETHICS - REVIEW OF ACCEPTANCE OF
GIFTS/BENEFITS
11-Jun
16-Jul
Jun-09
Apr-08
4-Apr
May/June 2008
SR – ASSET MANAGEMENT PLAN (PSAB) PUBLIC
SECTOR ACCOUNTING BOARD - 3150
SR – CONTRACTING OUT PARKS MAINTENANCE
SR-REVISED GRANTS & DONATIO POLICY
22-May
May-08
18-Jan
28-Apr
Jul-08
Sep-08
DH2008 5/30/2008DH Pending List 27 05 08 revised
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MEETING
Mar-08
Mar-08
Jun-08
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DEPARTMENT
ACTION ITEM
DATE LISTED
SCHEDULED
DEPARTMENT
HEAD
DATE
FINAL
DISPOSITION
DATE
SR- REVIEW MILEAGE ALLOWANCE
FIRE SERVICES
BUILDING SERVICES
PUBLIC WORKS
PLANNING SERVICES
MUN. RECYCLING – STAFF TO INCL. APPROPRIATE
AMOUNT IN 2008 BUDGET FOLLOWING THE
IMPLEMENTATION OF A RECYCLE/WASTE PROGRAM IN
TOWN OF COLLINGWOOD
SR – ALL MUN. VEHICLE PURCHASING POLICY “GREEN”
AND ALTERNATIVE FUEL VEHICLES (JULY 2007) – FCM
FUNDING?
CLOSURE OF LANEWAY BETWEEN ELGIN & ST. PAUL
STREETS
SR – DOWNTOWN CORE CONDOMINIUM
INVESTIGATE IMPACT OF INTENSIFICATION OF
PERMITTING ACCESSORY APARTMENTS ON PROPERTY
ADJACENT TO WILDLIFE CORRIDORS AND
ENVIRONMENTAL PROTECTED AREAS
STAFF TO INVESTIGATE PERMITTING ACCESSORY
APARTMENT USES BASED ON A PERCENTAGE OF
DWELLING SIZE VS. A FIXED SQUARE FOOTAGE –
FURTHER CLARIFICATION RE: VARIANCES BASED ON
STAFF TO INVESTIGATE AND INCLUDE PARKING
REQUIREMENT PROVISIONS FOR CONVERSION OF
RESIDENTIAL USE IN DOWNTOWN CORE
Page 2
25-Jun
NO DATE DET.
25-Mar
27-May
No Date
Determined
2-Apr
19-Jun
18-Jun
NO DATE DET.
COMPREHENSIVE
ZONING BYLAW
19-Jun
NO DATE DET.
COMPREHENSIVE
ZONING BYLAW
19-Jun
NO DATE DET.
COMPREHENSIVE
ZONING BYLAW
111 of 113
DEPARTMENT
ACTION ITEM
STAFF TO INVESTIGATE PROVISION OF EXEMPT
PARKING REQUIREMENT BASED ON THE
PRESERVATION OF A HERITAGE BUILDING
DEV. CHARGE RE: SOUTH COLLINGWOOD WATER
RESERVOIR AND BOOSTER PUMP STATION: STAFF TO
INVESTIGATE A COMMUNITY FACILITY ZONING
DRAFT DEV. STANDARDS GUIDELINES
SR – TELECOMMUNICATIONS FACILITY – WHO CAN
CONSTRUCT TOWERS AND LOCATIONS
SR – ICBL – OLIVER CRESCENT – ZONING USES AND
PROVISIONS AND PUBLIC EFFECTED RESIDENTS
SR – PROPOSED OPA & ZBA (HARDING CARPET SITE:
TRANSPORTATION ISSUES/PLAN FOR CURRENT
TENANTS ETC)
SR – RESEARCH THE IMPLEMENTATION OF SITE
SPECIFIC POLICIES ADDRESSING DEV. ADJACENT TO
ENVIRONMENTAL NATURAL FEATURES
SR – DEVELOP REDESIGNATED INDUSTRIAL LANDS TO
COMMERCIAL TO REPLACE EMPLOYMENT LANDS –
CASH IN LIEU TO BE PLACED IN RESERVES FOR
MUNICIPALITY TO DEV. FUTURE EMPLOYMENT LANDS
LEISURE SERVICES
DATE LISTED
SCHEDULED
DEPARTMENT
HEAD
DATE
19-Jun
19-Jun
24-Jul
11-Sep
FINAL
DISPOSITION
DATE
NO DATE DET.
COMPREHENSIVE
ZONING BYLAW
NO DATE DET.
COMPREHENSIVE
ZONING BYLAW
17-Sep
4-Sep
NO DATE DET.
17-Sep
17-Dec
17-Sep
NO DATE DET.
17-Sep
19-Nov
MINIMUM REQUIREMENTRS FOR INTENSIFICATION FOR
RESIDENTIAL DEVELOPMENTS
3-Mar
SR – REVIEWING THE STATUS AND LIFE CYCLE COSTS
OF AIRPORT RUNWAY
SR – WAIVING OF USER FEES REGARDING
RECREATIONAL
FACILITIES (I.E. CURLING CLUB)
SR – IRRIGATION TO BOULEVARDS AND MUN. GREEN
SPACE
16-Apr
NO DATE DET.
22-May
TBD
4-Jun
4-Sep
Page 3
112 of 113
DEPARTMENT
ACTION ITEM
SR – POSITION OF TRAILS ENCOMPASSING FISHER
FIELD
SR – PERMITTING USE OF ELECTRIC BICYCLES ON
GEORGIAN TRAIL AND MUNICIPAL TRAIL SYSTEM
MEMO – PROVIDING CLARIFICATION OF LS POLICY FOR
INTERNATIONAL COMPETITION FUNDING
SR – BUSINESS PLAN RE: FITNESS CENTRE/POOL
SR – NEW SIDEWALK BY-LAW (IN-PUT FROM CLERK
SERVICES)
SR-VIABILITY OF CONTACT CENTRE
DATE LISTED
23-Jul
SCHEDULED
DEPARTMENT
HEAD
DATE
18-Sep
FINAL
DISPOSITION
DATE
24-Sep
4-Sep
NO DATE DET.
4-Sep
10-Sep
10-Sep
JUNE
11-Dec
5-May
INFORMATION
TECHNOLOGY
PROTECTION TO
PERSONS/PROPERTY
LIBRARY SERVICES
ECONOMIC DEVELOPMENT
HUMAN RESOURCES
Page 4
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