2016 Vendor Application - Marshfield Convention and Visitor Bureau

July, 2016
Dear Maple Fall Fest Vendor,
The Marshfield Convention & Visitors Bureau invites you to participate in the 24th Annual celebration of Maple
Fall Fest in Marshfield’s beautiful Wildwood Park. This annual arts and crafts show will be held on Saturday and
Sunday, September 17-18, as a fitting finish to summer and a celebration of fall.
Past attendance has exceeded 20,000 people. We are again emphasizing the importance of maintaining our high
standards for exhibitors. Maple Fall Fest prides itself on being able to showcase crafters and artists who provide
high quality items that are their own works of art. Please note that our mission is to promote handmade crafts
and original art.
As always, we will feature a Maple Village serving a pancake breakfast both days, along with maple syrup
products throughout the weekend. The Marshfield Convention & Visitors Bureau has budgeted $10,000 in print,
billboard, TV and radio promotions. Maple Fall Fest is also listed in several statewide and national publications
including Midwest Living and Wisconsin Trails. In addition, we promote the event at various travel & sport shows.
Booth space is available on a first come, first serve basis, and we are completely SOLD OUT both INSIDE
and OUTSIDE WILDWOOD STATION. Please choose your preferred outside booth area per the enclosed
map. If you remember your booth number enter that as well, however, we cannot guarantee booth
numbers due to many variables, including the weather affecting some booth spaces. Also note that
INSIDE Wildwood Station booth spaces may not be a full 10’ wide, due to space constraints and
placement of doors, access rooms, etc. ABSOLUTELY NO VENDORS WILL BE ALLOWED TO EXCEED
THEIR ALLOTTED 10’, UNLESS THEY HAVE PAID FOR AN ADDITIONAL SPACE.
Set-up time this year will be on FRIDAY ONLY from 9:00 a.m. to 8:00 p.m. All vendors MUST set up Friday,
September 16th. Security will be on duty both Friday and Saturday evenings. The Marshfield Parks &
Recreation Department does not allow any vehicles to park by their booths or go on the grass. NO EXCEPTIONS
WILL BE ALLOWED. Show hours are Saturday 9-5 p.m., and Sunday 10-4 p.m. Camping and RV parking is
th
ONLY available at Marshfield Fairgrounds Park (513 E. 17 Street, 715-387-1261).
If you wish to participate in this year’s MAPLE FALL FEST please fill out the enclosed application form and return
to us at your earliest convenience. For further details, call (715) 384-3454 or 1-800-422-4541, or visit our website
at www.visitmarshfield.com
We hope to see you in September!
Sincerely,
Matt McLean, Director and Lyn Anderson, Maple Fall Fest Coordinator
Marshfield Convention and Visitors Bureau
700 S. Central Avenue
Marshfield, WI 54449
715-384-3454
info@visitmarshfield.com
PLEASE NOTE:
We can only guarantee booth AREA, we cannot guarantee booth numbers . . .
You may list the booth you had last year, and we will try to accommodate you
when possible.
Thank you for your attention and consideration, and we look forward to seeing
you in the Fall!
2016 MAPLE FALL FEST – Craft Vendor Application
September 17-18, 2016 (Rain or Shine)
Application Deadline: August 29th (or until booth spaces and/or categories are filled)
Name: __________________________________________________ Phone: ____________________________
Business Name: ___________________________________ E-mail Address: ____________________________
Address: ___________________________________________________________________________________
City: _________________________________________________ State: ______________ Zip: _____________
# of
Spaces
Booth Space
(Please note: All spaces are 10’ wide by 10’ deep,
and are filled on a “first come, first serve” basis)
*Outside (only a limited amount of outside booths
are available with electricity)
Area
Preferred
o Section “A”
o Section “B”
o Section “L”
Previous
*Booth
Number
Cost
per
Booth
Total
123.00
** Please note that INSIDE Wildwood Station booth spaces may not be a full 10’ wide, due to space
constraints and placement of doors, access rooms, etc. ABSOLUTELY NO VENDORS WILL BE
ALLOWED TO EXCEED THEIR ALLOTTED 10’, UNLESS THEY HAVE PAID FOR AN ADDITIONAL SPACE.
N/A
N/A
**Inside Wildwood Station
**Outside Wildwood Station (with roof & open sides)
Note: Some outside shelter spaces are less than 10’ wide (between pillars)
Shelter (with roof & open sides)
153.00
SOLD OUT!
143.00
SOLD OUT!
143.00
Electricity
10.00
*Please see map on the other side to choose preferred
area for outside booths. NOTE: We are unable to
guarantee booth numbers.
TOTAL ENCLOSED
I have enclosed $__________________. Please make check payable to:
Marshfield CVB
700 S. Central Avenue
Marshfield, WI 54449
I hereby state that I have handcrafted all items shown in the exhibitor’s booth that I will occupy, and am in
compliance with the Maple Fall Fest By-Laws. I will not hold the Marshfield CVB or City of Marshfield
responsible for damage or loss to any part of my display while in transit or during the Festival. Following is a
written description of “HANDMADE ITEMS” I intend to sell:
(Must fill out or application will be returned)
Signed: ______________________________________________
New Vendors Only: Please submit 2 photos of your handmade merchandise. Postcards of acceptance or
refusal will be mailed as soon as we receive your application.
NO REFUNDS WILL BE ISSUED FOR CANCELLATIONS
Set-Up is on Friday, September 16th ONLY: 9 am to 8 pm
FOR OFFICE USE ONLY
Date received:
Check #:
Amount Paid:
Entered in database:
Confirmation sent:
________________
________________
________________
________________
________________
Location:
o
o
o
o
Outside
Inside Wildwood Station
Wildwood Shelter
Shelter #2
Booth #(s):
____________
2016
“SEC TION A”
R
E
LT
E
SH
FOOD
COURT
SEC TION “B”
SE
CT
IO
N
“L”
MARSHFIELD
MAPLE FALL FEST 2016
CRAFT SHOW VENDOR AGREEMENT
The person signing this agreement understands and agrees to be responsible for
maintaining the exhibit area in a clean and orderly manner; will not restrict traffic flow
(pedestrian or vehicular); will be responsible for any special security needed; will be
responsible for personal liability insurance; will indemnify and hold harmless the
Marshfield Convention & Visitors Bureau and the Marshfield Chamber of Commerce
& Industry and the City of Marshfield for any and all claims for death, personal injury,
property damage and theft, including reasonable attorney’s fees and court costs arising
from the use by the undersigned of these stated facilities. All vendors must act in a
professional and courteous manner to all staff, visitors and other vendors at the show. If
any of these regulations are broken or negative feedback is communicated to staff the
Marshfield CVB reserves the sole right to approve vendor applications and may deny
parties future applications to Maple Fall Fest or any future Marshfield CVB related
events.
M arshf ie ld
Conv e nt io n and
Vi s it o rs B ur e au
700 S. Central Ave
Marshfield, WI 54449
715-384-4314
info@visitmarshfield.com
Signature: _____________________________________________________
Date: ___________________
Please signed vendor agreement along with your completed application, to the
address below by Friday, September 4th.