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"TENDER FOR ANNUAL MAINTENANCE CONTRACT OF AUDIO VIDEO EQUIPMENTS, IP-PBX AND PHOTOCOPY
MACHINES INSTALLED IN LBSNAA CAMPUS, MUSSOORIE"
Lal Bahadur Shastri National Academy of Administration [LBSNAA]
Mussoorie - 248 179 (Uttarakhand)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)
Tender Notice No. D-19016/1/2015-E&C
Dated 03/06/2015
NON-TRANSFERABLE BID DOCUMENT FOR
" TENDER FOR ANNUAL MAINTENANCE CONTRACT OF AUDIO VIDEO EQUJPMENTS, IP-PBX
AND PHOTOCOPY MACHINES INSTALLED IN LBSNAA CAMPUS, MUSSOORIE"
Sealed tenders super scribed 11 TENDER FOR ANNUAL MAINTENANCE CONTRACT OF AUDIO
VIDEO EQUIPMENTS, IP-PBX AND PHOTOCOPY MACHINES INSTALLED IN LBSNAA
CAMPUS, MUSSOORIE 11 are invited by the undersigned for selecting a vendor for the year 201516, which will be extendable up to three years based on satisfactory delivery of AMC services in
Audio Video equipments, IP-PBX and Photocopy Machines for the lecture halls, Conference halls
Auditorium and offices of LBSNAA. It is however clarified that both the numbers and specifications of
all equipments are indicative and likely to either decrease or increase slightly, depending on the
perceived needs of LBSNAA.
2.
Earnest Money Deposit: Rs. 50,000/- (Rupees Fifty thousand only}
3.
Tender schedule containing the specifications with detailed conditions may be obtained
from the E&C Secti9n, LBSNAA, Mussoorie, District Dehradun, Uttarakhand- PIN 248179 or
can be downloaded free of cost from the website of LBSNAA at URL
http://www.lbsnaa.gov.in/tenders.
4.
Key Events/ Dates :
Date, Time & Place of the Pre-Bid Conference
l
Ph: 0135-2222306
Web: www.lbsnaa.gov.in/tenders
19/06/2015 from 3:00PM to 5:00 PM in the room
No. 409 Dhruvshila Conference Hall, LBSNAA,
Mussoorie
Fax: 0135-2632350
Email: eandc.lbsnaa@nic.in
5.
All Queries to be addressed to :
Deputy Director,
lncharge E&C Section
Lal Bahadur Shastri National Academy of Administration
(Government of lndia)-248179
Mussoorie-248 179 (Uttarakhand) India
Phone: (0135) 2222306 FAX: (0135) 2632350
6.
Index of Documents:
6.1. Section A · Bid System and Instructions for submission of Tender
6.2. Section B
General Terms and Conditions
6.3 Section C
Legal Requirements
6.4. Section D
Service Level Agreement
6.5. Section E
Ust of Audio Video equipment's, IP-PBX and Photocopy Machines
working in the LBSNAA.
6.6. List of Forms
This to be submitted by the bidder is given in Annexure -I to
Annexure X. A checklist reproduced below gives details of forms
and location in envelopes:
Document
Form Name
Envelope
Tender Document
Tender Document duly stamped and signed as a proof of
Main
having read and acceptance of all terms and conditions
Annexure -I
Checklist of documents to be submitted by the Bidder
Main
Annexure -II
BID DECLARATION LETIER
Main
Annexure -Ill
LETIER OF AUTHORISATION FOR ATIENDING BID
OPENING
Main
Annexure -IV
Technical bid (Pre qualification !;rid)
Annexure-V
BID SECURITY FORM
Annexure -VI
Technical Evaluation Criteria
Annexure -VII
SECURITY MONEY DEPOSIT FORM
Annexure-Vlll
SCHEDULE OF REQUIREMENTS
Annexure-IX
FINANCIAL BID BY TENDERER
Financial Bid
Annexure-X
Deed of Agreement
T~ica / 'id
.
i
.
Technical Bid
Technical Bid
Technical Bid
.-
Financial Bid
Financial Bid
_,....._
~
2
Ph: 0135-2222306
Web: www.lbsnaa.gav.in/tenders
.H. Khan
Deputy Director
Fax: 0135-2632350
"TENDER FOR ANNUAL MAINTENANCE CONTRACT OF AUDIO VIDEO EQUIPMENTS, IP~PBX AND PHOTOCOPY
Section 'A'
Bid System and Instructions for Submission of Tender
Al.
Bids are invited in two Bid systems i.e. (1) Technical and (2) Financial. These shall be sealed
separately and these two will be enclosed in a separate single sealed envelope (Main
envelope).
A2.
Main Envelope: Main Envelope will contain the
. , i)
ii)
Tender Document, Annexure-1, Annexure-11, Annexure-111 and
Technical Bid Envelope No. 1-Bid security/EMO, Technical Bid Annexure IV, V, VI and.
X and;
Financial Bid Envelope No. 2-Financial Bid Annexure VII, VIII, IX.
iii)
It shall be' sealed and will be submitted to LBSNAA as a Bid. Each envelope should have the
following written thereon:
1. Tender Notice No. "D-19016/1/2015-E&C''
2. Last date for submission of Bid: 02.07.2015 (1500 hrs.)
3. TENDER FOR ANNUAL MAINTENANCE CONTRACT OF AUDIO VIDEO EQUIPMENTS, IPPBX AND PHOTOCOPY MACHINES INSTALLED IN LBSNAA CAMPUS, MUSSOORIE
TheTender
a) · The original tender document must be duly signed and stamped by the authorized signatory
on each page.
b), The bidder shall indicate the prices as mentioned in ANNEXURE-X.
c) The rate must be stated in words and figures. If there is discrepancy between the price
quoted in word and figures, the price quoted in words would be treated as final.
d) The price quoted by the tenderer should be firm and applicable taxes such as service tax,
VAT tax should be mentioned separately. The applicable taxes should be· on actual basis as
. per government norms.
e) No tenderer shall be allowed to revise its price quot~d in the Financial Bid.
A3 .
Envelope No.1 (Technical Bid- Prequalification}: The technical bid shall not have the price
portion but must include all the required '\,information in Annexure IV, V, VI and X . It shall
contain the bid security/ EMO. Department will open these bids as per schedule, Technical
. evaluation of the bid will be done internally by Technical Committee of LBSNAA. Technically
eligible bidders obtaining 60 marks or more in the technical evaluation process will be called
· , for financial bid opening as per the scheduled date and time. Financial bids of only those
bidders who are technically qualified will be openep.
'
A4.
Enve.l ope No.2 (Financial Bid):- It should contain all the information in Annexure VII, VIII and
IX. Price should not be indicated in any of the documents except in Envelop 2. Indication of
price bid anywhere else will render the bid. disqualified.
AS:
All the sealed Envelops thus prepared should also indicate clearly the name and address of
the bidder to enable the bid to be returned if required.
A6.
Contents of all the inner envelops must be tied I bound securely.
A7.
All pages of the bid including Brochures' are to be numbered as page---( current page) of---
3
Ph: 0135-2222306
Fax:0135-2632350
"TENDER FOR ANNUAL MAINTENANCE CONTRACT OF AUDIOVIDEO EQUIPMENTS, IP-PBX AND PHOTOCOPY
MACHINES INSTALLED IN LBSNAA CAl\llPUS, MUSSOORIE"
(total pages). The numbering should be done continuously for the whole bid and not section
wise.
A8.
The vendor must bear all the costs associated with the preparation and submission of the
bid and purchaser will in no case be responsible or liable for those costs, regardless of the
conduct or the outcome of the tendering process.
A9 .
All bids in sealed format only will be accepted.
AlO.
Bid to be addressed to The Director, Lal Bahadur Shastri National Academy of
Administration, Room No. 107, C.R.U., Level-1, Gyanshila Building, LBSNAA. Mussoorie248179 (UTTARAKHAND) and must reach on or before 02.07.2015 by 1500 hrs. Bids should
be hand delivered or may be sent by post at the aforementioned address on or before the
above mentioned date and time. If the date on which the tender is opened for acceptance is
declared to be a holiday, the tenders shall be deemed to remain open for acceptance till the
·appointed time on the next working day.
All.
In case of any doubt related to tender document, bidders are requested t o attend pre-bid
conference on 19/06/2015 from 03:00 PM to 05:00 PM in the Room no. 409, Dhruvshila
Conference Hall, LBSNAA, Mussoorie.
(l
(M.H. Khan)
Deputy Director
4
Ph: 0135-2222306
Fax: 0135-2632350
''TENDER FOR ANNUAL MAINTENANCE CONTRACT OF AUDIO VIDEO EQUIPMENTS, IP-PBX AND PHOTOCOPY
Section 'B'
General Terms and Conditions
B-0 : Project Profile
Lal Bahadur Shastri National Academy of Administration (LBSNAA), Mussoorie is an institute of the
Central Government under the Department of Personnel & Training, Ministry of Personnel, PG &
Pensions. It is situated at Mussoorie, District Dehradun and undertakes the training of the IAS
Officers and Probationers of the All India and Central Services selected through the UPSC.
LBSNAA is looking for a service provider for AMC services for the year 2015-16 for the
Audio & Video, IP-PBX and Photocopy Machines, indicative list mentioned at section "E".
B-1:
General Responsibilities of the Bidder:
The bidder should indicate with proposed strategies of the service at LBSNAA in addition to
those listed below:
1.
The bidder shall provide the AMC services as per SLA (Section 'D') of the Tender.
2. The Complaints will be informed telephonically as well as through e-mail by the Academy to
the. Vendor or their authorized representatives. The selected firm shall be maintaining
repairing record and the same will be submitted to Academy bi- monthly with detail of parts
changed/ repaired, and other works done. Machine-wise history for each machine should
also be generated and maintained.
3. The selected firm shall depute a person from the top management for a day in every quarter
for review meeting with LBSNAA Management for reviewing the quality of AMC services and
technical issues. For non arrival of the representative in every quarter a penalty of Rs.5000/shall be levied.
4.
The selected firm shall have to provide scheduled ·preventive maintenance once in three
months for all the components, or corrective a~cl remedial maintenance services to set right
the malfunctioning of the system. This includes replacement of serviceable parts,
unserviceable parts, Consumable parts anti non-consumable parts if required. The parts
replaced will either be a new part or equivalent in performance to new parts. Whether a
defective item or component is to be replaced or repaired shall be at the sole discretion of
the selected firm. In the case of a part, the defective part removed from the system will
become the property of the selected firm. Servicing of all Consumable/non-consumable
parts will be done by the vendor. Consumable par('s will be the parts defined consumable by
the OEM of the equipment. The consumable parts will be provided by the Academy as per
the OEM norms.
5.
The AMC rates mentioned in this contract for the year 2015-16 will be valid for three years
period from the date of agreement. This contract will be for a period of one year which may
be renewed for a further period of one year at a time and maximum for three years,
provided LBSNAA is satisfied with the services of selected service pr vider. The rates are to
be submitted in Financial Bid (Annexure-IX). LBSNAA will have right
terminate the
5
Ph : 0135-2222306
Fax: 0135-2632350
Email: eandc.lbsnaa@nic:.in
contract at any time by giving one months' notice in writing if services are not found
satisfactory.
6.
B-2 :
1.
New equipments purchased by LBSNAA will be included in AMC with no additional charges
as soon as the warranty expires or after the expiry of the common date of warranty, if the
equipment is purchased in lots over a period. This will be done through Addendum signed by
LBSNAA and service provider.
Earnest Money Deposit
Earnest money in the form of Demand Draft/FDR/Banker's Cheque or Bank Guarantee valid
for 210 days for Rs 50,000/- (Rupees Fifty thousand only) from any Nationalized/Scheduled
Bank drawn in favour of Director, Lal Bahadur Shastri National academy of Administration,
Mussoorie has to be submitted along with the bid.
2. Tender not accompanied with prescribed earnest money deposit will be rejected summarily.
3.
The EMO of the unsuccessful vendors shall be refunded after final acceptance of the tender
and within reasonable time after opening of the tender. The EMO will carry no interest.
4.
After the award of tender to successful vendor the EMO of the successful vendor will be
refunded on submission of Performance Bank uuarantee equivalent to 8% of the annual
contract value.
5. The EMO will be forfeited if the successful vendor withdraws his offer or any clause of his
offer/tender, if such withdrawal adversely affects the interests of LBSNAA.
B-3:
Eligibility Criteria of the Vendor (Pre-Qualification)
The following are compulsory cond itions that have to be satisfied failing which the offer will
not be considered. Papers will have to be supplied with the tender in proof thereof.
1. The bidder must have country wide infrastructure support in the form of direct service
centers or franchisees in at least 3 (Three) States/UTs. The bidders must enclose details of
their infrastructure with reference to locations, availability of inventory of spares etc.
2. The Registration number of the firm along· with the CST/TIN/TAN No. allotted by the Sales
Tax Authorities, as well as PAN num ber of the. firm allotted by the Income Tax authorities
should be submitted, failing which vendor's oid would become invalid and same shall be
rejected.
~
3.
The bidder should be a Ltd./Pvt. Ltd. Company (Public) registered with Service tax
department of the Government. Enclose attested copy of the valid Registration No.
4.
The bidder should be ISO Certified Company for Quality Management System.
5.
Availability of at least ten (10) well trained Audio/Video/ IP-PBX/Photocopy Machine
Engineers on the roll of Company. They must be qualified with Diploma/IT! in Electronics and
Communication Engineering.
6. (a) The bidder have to submit at least 2 (Two) References from customer bases where 10 or
more Lecture halls/Conference halls and 1 or more Auditoriums are presently on AMC of
AV equipments & Electronic Stage lights with the firm.
(b) The bidder have to submit at least l(one) Reference from customer base where IP-PBX
exchange with 100 or more IP extension~ is presently on AMC with the firm.
6
Ph: 0135-2222306
Fax:0135-2632350
(c) The bidder have to submit at least 2 (two) Reference from customer base where
photocopy machines/MFDs are presently on AMC with the firm.
The Satisfactory Service certificate from the above clients should be submitted by the
bidder.
7.
(a) The bidder should have as a client the specified Govt/PSU/other specified institutions in
India where 5 or more Lecture halls/Conference halls and 1 or more Auditoriums are
presently on AMC of AV equipments and Electronic stage lights with the firm .
(b) The bidder should have as a client the specified Govt/PSU/other specified institutions in
India where IP-PBX exchange with 100 or more IP extensions is presently on AMC with the
firm .
(c) The bidder should have as a client the specified Govt/PSU/other specified institutions in
India where photocopy machines/MFDs are presently on AMC with the firm.
The Satisfactory Service certificate from the above clients should be submitted by the
bidder.
8.
The service- support infrastructure/ Repair lab should be available in nearest area such as
Dehradun/Delhi/NCR/Chandigarh/Lucknow /400 Km by road distance from Mussoorie.
· 9. The bidder has to submit the proof of being in business for last 5 years in AMC.
10. The vendor has to commit a service level agreement to provide the services as per terms and
conditions in para 'B-1' point No. 1 of Section 'B'.
11. Vendor should have minimum yearly turn-over of Rupees 10 Crores in AMC Business in each
of last three financial years 11-12, 12-13 and 13-14.
B-4:
Bid Selection Critaria
Stage 1: LBSNAA will open all the Bids on the date, time and the place specified in the
Tender document. Ihe bid (MAIN ENVELOPE AND ENVELOPE 1- conta ining Technical BidPrequalification) will be opened in the presence of bidders' representatives, who choose to
attend the same. The bidder or bidders' representatives present there, shall sign a register
evidencing their attendance. In the event of date of opening of the tender being declared as
closed holiday for Central Government offices, the bids will be opened on the following day
at the same time. Envelope 2 (Finan cial Bids) will.not be opened at this stage.
Stage 2: Technical bids of Bidders wh()li. satisfy Pre-Qualification criteria will only be
considered. A bidder should secure mandatorily minimum 60% marks (i.e. 60 marks out of
total 100 marks as per criteria given in stage 3 below) in Technical Evaluation in order to be a
qualified bidder for being eligible for Technical weightage and subsequently for opening of
Financial bids.
Stage 3: The Technical bid evaluation shall be done based on the following criteria. During
the technical evaluation stage each bidder shall be assigned marks out of total 100 marks, as
per the criteria specified below:
1.
7
Quality/satisfactory report from the valuable customers where AMC is
currently running .
Ph : 0135-2222306
Fax: 0135-2632350
1.1
2 References from customer bases where 10 or more Lecture halls/ Conference halls and
1 or more Auditoriums are presently on AMC of AV equipments & Electronic Stage lights
with the firm .
1 Reference from customer base where IP-PBX exchange with 100 or more IP extensions
is presently on AMC with the firm.
08 Marks
'"
2 References from customer bases where photocopy machines/MFDs are presently on
AMC with the firm.
1.2
10 Marks
3 Reference from customer base for AV equipments of similar nature with the firm.
2 Reference from customer base for IP"PBX exchange of similar nature with the firm .
3 Reference from customer base for Photocopy Machines/MFDs of similar nature with
the firm.
1.3
4 Reference from customer base for AV equipments of similar nature with the firm.
15 Marks
3 Reference from customer base for IP-PBX exchange of similar nature with the firm .
4 Reference from customer base for Photocopy Machines/MFDs of similar nature with
the firm:
2.
2.1
Experience in providing AMC of
Sector/PS Us/universities/Institutions.
similar
nature
in
Government
1 Reference from Govt./PSUs/other specified institutions where 5 or more Lecture halls/
Conference halls and 1 Auditoriums are presently on AMC of AV equipments & Electronic
Stage lights with the firm .
08 Marks
1 Reference from Govt./PSUs /other specified institutions where IP-PBX exchange with
100 or more IP extensions is presently on AMC with the firm.
1 Reference from Govt./PSUs /other specified
machines/MFDs are presently on ·AMC with the firm .
2.2
institutions
where
photocopy
2 Reference from Govt./PSUs /other specified institutions for AV equipments of similar
nature with t he firm.
15 Marks
2 Reference from Govt./PSUs /other specified institutions for IP-PBX exchange of similar
nature with the firm .
2 Reference from Govt./PSUs /other specified institutions for Photocopy Machines/MFDs
of similar nature w ith the firm.
Over all technical staff strength. of man power with Company on 31 5t March,
3.
't2015.
3.1
Less than 100 Nos.
O Marks
3.2
100 to 300 Nos.
10 Marks
3.2
More than 300 Nos.
.
15 Marks
4.
Country wide infrastructure support in the form of direct service centers or
franchisees in States/UTs. The bidders must enclose details of their infrastructure
with reference to locations, ava ilability of inventory of spares etc.
4.1
4.2
8
3 States/UTs
4 and above States/UTs
Ph: 0135-2222306
06 Marks
10 Marks
Fax:0135-2632350
5.
Annual Turn-over of Company in AMC Business in last three financial years.
5.1
Equal to 10 Crore
05 Marks
-
5.2
10 Crore to 20 Crore
5.3
More than 20 Crore
6.
Dedicate repair lab I Service Centre in Dehradun /Chandigarh I Delhi/NCR
/Lucknow/400 Km by road distance from Mussoorie.
6.1
Availability of repair lab/service centres any 3 of above locations.
6.2
Availability of repair lab/service centres any 2 of above locations.
6.3
Availability of repair lab/service centre any 1 of above locations
7.
Service support understanding with the OEM or their authorized service
provider for equipments
7.1
Understanding with proof from Barco, Christie, Avaya, Bose, Electrovoice, DIS
20 Marks
7.2
Understanding with proof from any 5 of them
15 Marks
7.3
Understanding with proof from any 3 of them
05 Marks
7.4
Understanding with proof from none of them
0 Marks
10 Marks
15 Marks
10 Marks
06 Marks
03 Marks
Stage 4: Only the financial bid of the technically qualified bidders will be opened on the date
and time fixed by LBSNAA, Mussoorie which will be informed in writing. The financial bid of
those bidders disqualified at technical stage shall not be opened.
B-5 :
Bid Criteria & Award of Contract
1.
LBSNAA will award the Contract to the successful Bidder whose bid has been determined
to be substantially responsive and has been ~etermined as the best evaluated bid
provided further that the Bidder is determined to be qualified to perform the Contract
satisfactorily. The evaluation will be for the- total bid value of all the category and not
for individual category in the details gwen in Schedule of Requirement in Annexure-Vlll.
The total bid value will be as calculated on the basis of the rate quoted for AMC.
2. The contract shall be awarded to the bidder with the Lowest quoting vendor (LQ-1) from
the panel on the basis of lowest financial bid of the system with all components.
B-6 :
Implementation Plan
1. From the date of formal engagement, one week before an advance team of three to four
experts will be deputed to LBSNAA for handling over the project.
2.
9
In case of intermittent failures and repetitive problems due to improper diagnosis or
repair, the system will be treated as continuously down and penalty will be imposed as
per SLA terms and conditions mentioned in Section D.
Ph: 0135-2222306
Fax: 0135-2632350
3.
In case any of the underground AV cable/network is failure by any reason, the repair
work has to be undertaken by the bidder in coordination with the CPWD electrical wing.
4. The manpower placed for servicing/handling equipment's will ensu.re that installed ·
equipment's should be properly switched OFF/Shut down.
5.
B-7:
Physical damage during the servicing/mishandling of any equipment by the vendor's
engineer will be the responsibility of bidder to right up the same.
Depositing The Tender
1. Bid must be received by LBSNAA at the address specified in Section 'A' not later than
1500 hrs on 02/07 /2015 as specified in Tender document. In the event of the specified
date for the submission of bids being declared holiday for the purchaser, the bids will be
received up to the appointed time on the next working day.
2.
B-8 :
Late tender: Any tender received after the stipulated date and time of submission as
mentioned in the tender notice, will not be considered.
Notification of Award
Prior to the expiration of the period of bids validity, LBSNAA will notify the successful Bidder
in writing by letter, email or by FAX, to be confirmed in writing by speed post or hand
delivered letter, that its bid has been accepted. The notification of Acceptance will
constitute the formation of the Contract.
B-9 :
Signing of Contract
Upon the receipt of the notification of award by the su.ccessful bidder, the successful bidder
shall fill the Deed of Agreement in accordance with Form of Agreement included in the Bid ·
Documents at ANNEXURE-X and submit the same to the Administrative Officer within 10
days of the date of receipt of notification of award. The Administrative Officer shall return
the draft duly approved within 10 days from the receipt of the draft and the successful
bidder shall get the same engrossed, have the correct amount to stamp duly adjudicated by
Superintendent of Stamps and thereafter return the same duly signed and executed on
behalf of the successful bidder, all at his own ~ost within two weeks from the receipt of the
approved draft.
B-10:
Payment Terms
The Successful Vendor will furnish security money in favour of the Director, LBSNAA for an
amount of 8% of the annual contract value which will be valid from the date of Purchase
order/Contract to sixty days beyond the date of.. completion of all contractual obligations.
Security money will be in shape of an Account Payee Demand Draft/ Fixed Deposit Receipt
from a Commercial bank/ Bank Guarantee from a Commercial bank in the Security Money
Deposit Form (as per Format given as Annexure-Vll). The successful vendor will submit the
said Security deposit with-in 2-3 weeks from the date of Purchase order/Contract,
1. AMC charges shall be invoiced by the firm on quarterly basis and payment will be done
on quarterly basis on satisfactory provisioning of services during that quarter.
2.
10
A pre-receipted bill shall be submitted in triplicate in the name of "Lal Bahadur Shastri
Ph : 0135-2222306
Fax:0135-2632350
National Academy of Administration, Mussoorie". All payment shall be made in Indian
Rupees as per following schedule.
3. The work shall be executed as per the direction and to the satisfaction of the LBSNAA.
4.
In case the services are not found satisfactory, the LBSNAA shall have the right either to
reject the Contract or deduct part payment from the bill or from the security money.
5.
The LBSNAA decision as regards the rejection shall be final and binding on the
Contractor.
B-11 : Corrupt or Fraudulent Practices
a) Vendors shall observe the highest standard of ethics during the period of contract.
b) LBSNAA will reject a proposal for award if it determines that the Bidder recommended
for award has attended or engaged in corrupt or fraudulent practices in competing for
the contract in question.
B-12 : Price Validity and Scope
1.
Bids should be valid for a minimum period of 120 days from the date of opening of the
tender. However, the rates offered should be valid for 36 months from the date of
agreement.
2.
Prices quoted should be exclusive of all taxes and duties applicable. All applicable taxes
and duties will be payable as per applicable rates pertaining to the period of payment.
3.
The rates should be quoted by the bidders in Indian Currency and payment shall be
made to successful bidders in Indian currency only.
B-13 : Address, Notices and Communications on behalf of the LBSNAA
a)
For all purposes of the contract, including arbitration there under, t.he address of the
Contractor mentioned in the tender shall be the address to wh ich all communications
addressed to the Contractor shal l be sent, unless the Contractor has notified a change by
a· separate letter containing no other co.mmunication and sent by registered post,
acknowledgement due. The Contractor shall be solely responsible for the consequences
of any omission to notify a change of address in the manner aforesaid .
b) Any communication or notice on behalf of the LBSNAA in relation to the contract may be
issued to the contractor by the Director or any other officer authorized by him on his
behalf and all such communications and notices may be served to the Contractor either
by Registered Post or speed post or by ordinar),' post or by hand delivery or by telephone
at the option of such officer.
B-14: Vendor Management Services
LBSNAA has already procured certain Audio & Video equipments which has been
installed I commissioned and is under warranty I maintenance with the original vendor.
The date of warranty is mentioned in the last column of Section 'F'. As soon as the
warranty of those equipments expires, the same will be included in AMC with no
11
Ph: 0135-2222306
Fax: 0135-2632350
Email : eandc.lbsnaa@nic.in
additional cost. The AMC Vendor will coordinate I liaise with the other vendors I OEMs
to resolve any uptime I maintenance issues that may arise so that the total system is
kept operational. The AMC service provider has also to coordinate with all other AV
equipment/IP-PBX/Photocopy machines sup.plier and service providers of LBSNAA for
or must also
proper functioning and smooth operation of the service. The AMC v
ensure proper execution of contract as per contract terms during AM peri
x.:::
Deputy Director
12
Ph: 0135-2222306
Fax: 0135-2632350
Section 'C'
Legal Requirements (Contract)
C-1 :
Force Majeure Clause
1. If at any time, during the continuance of this Contract, the performance in whole or in part
by either party of any obligation under this Contract be prevented or delayed by reason of:
•
•
•
•
•
any war or hostility
acts of public enemy, civil commotion, sabotage, explosions
effects of flood, epidemics, quarantine restrictions, freight embargoes
general strikes, Bandhs
acts of God
2.
Hereinafter referred to as EVENT, neither party shall, by reason of such EVENT, be entitled to
terminate this Contract, nor shall any party have any claim to the damages against the other
in respect of such non-performance or delay in performance, provided that notice of
happening, of any such EVENT is given by either party to the other within 7 (seven) days
from the date of occurrence of the EVENT.
3.
If a Force Majeure EVENT occurs, the firm shall promptly notify LBSNAA in writing of such
conditions and the cause thereof. Unless otherwise directed by the firm in writing, the firm
shall continue to perform its obligations under the contract as far as reasonably practicable
and shall seek all reasonable alternative means for performance not prevented by the Force
Majeure EVENT.
4.
Expected Work and deliveries under this Contract shall resume as soon as practicable after
such EVENT comes to an end or ceases to exist. The decision of LBSNAA as to whether the
situation has become normal or not, shall be final and conclusive.
5.
If the performance in whole or part of any obligation under this Contract is prevented or
delayed by reason of any such EVENT for a period exceeding 60 (sixty) days, either party ·
may, at his/their option, terminate this Contract.
C-2 : Disputes and Arbitration
.
1. · In case any dispute or difference arises out of .or in connection with or the carrying out of
works (whether during the progress of the works or after their completion and whether
before or after the termination, abandonm~nt or breach of contract) except as to any of the
accepted matters, provided hereunder, the parties hereto, shall first endeavor to settle such
disputes of differences amicably. All disputes can be addresses to Joint Director(E&C) who
will take decision after hearing both the parties.
2.
If both the parties fail to reach such amicable settlement, then either party (the Purchaser or
Contractor) may (within 28 days of such failure) "give a written notice to the other party
requiring that all matters in dispute or difference be arbitrated upon. Such written notice
shall specify the matters which are in difference or differences of which such written notice
has been given and no other shall be referred to the arbitration of a single arbitrator, to be
appointed by both the parties or in case of disagreement as to the appointment of a single
arbitrator, to that of two arbitrators, one to be appointed by each party or in case of said
arbitrators not agreeing then, to the umpire to be appointed by the arbitrators in writing
before entering upon the references. Provisions of Indian Arbitration and conciliation Act,
1996 or any statutory modification or re-enactment thereof and rules framed there under
13
Ph: 0135-2222306
Fax: 0135-2632350
MACHINES INSTALLED IN LBSNAA CAMPUS, MUSSOORIE" .
from time to time shall apply to such arbitration.
3. Venue of arbitration shall be Mussoorie/Dehradun.
4.
The arbitrator or arbitrators appointed under this Article shall have the power to extend the
time to make the award with the consent of parties.
5.
Pending reference to arbitration, the parties shall make all endeavors to complete the work
in all respects and all disputes, if any will finally be settled in the arbitration.
6.
Upon every or any such references to the arbitration, as provided herein the cost of and
incidental to the reference and Award respectively shall be at th~ discretion of the
Arbitrator, or the umpire, as the case may be.
7.
The award of Arbitrator or Arbitrators, as the case may be, shall ,be fina l and binding on the
parties. It is agreed that the Contractor shall not delay the carrying out of the works by
reason of any such matter, question or dispute being referred to arbitration, but shall
proceed with the works with all due diligence. The Purchaser and the Contractor hereby also
agree that arbitration under this clause shall be the condition precedent to any right of
action under the contract except for as provided for in the Tender.
C-3 :
Applicable Law
1. The agency shall be governed by the laws and procedures established by Govt. of India,
within the framework of applicable legislation and enactment made from time to time
concerning such commercial dealings/processing.
2.
All disputes in this connection shall be settled in Dehradun jurisdiction only.
3.
LBSNAA reserves the right to cancel this tender or modify the requirement without assigning
any reasons. LBSNAA will not be under obligation to give clarifications ·for doing the
aforementioned.
4.
LBSNAA reserves the right to keep a panel of qualified bidder(s).
5.
LBSNAA reserves · he right that the work can be allocated to more than one vendor and
maximum three vendors.
6.
LBSNAA also reserves the right to relax any of the terms & conditions of the tender.
7.
LBSNAA without assigning any further reason can reject any tender(s), in which any
prescribed condition(s) is/are foun d incomplete-in any respect.
8.
LBSNAA also reserve the right to awa ~ work order on quality/Technical basis, which
depends on quality/capability of the system and infrastructure of the firm. Bidder(s) are,
therefore, directed to submit the tender carefully along with complete Technical features of
the products/systems as well as other documents required to access the capability of the
firm .
9.
All procedure for the purchase of stores laid dqwn in GFR and DFPR shall be adhered-to
strictly by the LBSNAA and subordinates and Bidders are bound to respect the same.
10. All queries regarding the terms and conditions of this tender should be addressed to "The
Deputy Director l/c E&C Section, Lal Bahadur Shastri National Academy of Administration,
Mussoorie 248179, Uttranchal, Phone# 0135-2222000, Fax# 0135-2632350, 2632720 email
address: eandc.lbsnaa@nic.in
C-4 :
Empanelment
,
1. The decision of LBSNAA arrived at as per above will be final and representation of any
14
Ph: 0135-2222306
Fax:0135-2632350
MACHINES INSTALLED IN LBSNAA CAl\llPUS, MUSSOORIE"
kind shall not be entertained on the above. Any attempt by vendor to bring pressure
towards LBSNAA decision making process, such vendors shall be disqualified for
participation in the present tender and those vendor may be liable to be debarred from
bidding for LBSNAA tenders in future for a period of three years.
2.. In the event the vendor's Company or the concerned division of the Company is taken
over/bought over by another company, all the obligations and execution responsibilities
under the agreement with LBSNAA, should be passed on for compliance by the new
company in the negotiation for their transfer. The vendor should keep LBSNAA informed
about such changes well in advance.
3. All empanelled vendors will automatically agree honoring all aspects of fair trade
practices in executing the purchase orders placed by LBSNAA by responding to this
tender.
4. In case the successful vendor found in-breach of any condition(s) of tender, at any stage
during the course of contract period, the legal action as per rules/laws, shall be initiated
against the vendor and EMO/Performance Security Deposits shall be forfeited, besides
debarring & Black listing the vendor concerned for at least 3 (three) years, for further
dealing with LBSNAA.
5. The vendor should not assign or sublet the empanelment or any part of it to any other
agency in any form. Any such act shall result in termination of empanelment and
forfeiture of Security Deposit.
6. LBSNAA may, at any time, terminate the empanelment by giving written notice to the
~mpanelled vendor without any compensation, if the empanelled vendor becomes
bankrupt or otherwise insolvent, provided that such termination will not prejudice or
affect any right of action or remedy which has accrued.
7.
LBSNAA reserves the right to accept/reject any bid, to cancel/abort the tender process
and/or reject all bids at any time prior to award of Contract, without thereby incurring
any liability to the affected agencies, of any obligation to inform the affected agencies
on the grounds of such action taken by LBSNAA.
8. No deviations from these terms and conditions will be accepted; violation there off will
lead to rejection of the bid and forfeiture of EMO.
C-5 :
LBSNAA's Right to accept any Bid a d to reject any or all Bids
-
Director, LBSNAA reserves the right to accept o·r reject any bid's in part or full, and to annul
the bidding process and reject all bids at any time prior to award of Contract, without
thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform
the affected Bidder or Bidders of the grounds for LBSNAA's action.
C-6 :
Indemnity
The selected vendor shall indemnify the LBSf\JAA against all third party claims of
infringement of patent, trademark/copyright or industrial design rights arising from the use
of the supplied software/ hardware etc. and related services or any part thereof.
C-7:
Termination for Insolvency
LBSNAA may at any time terminate the order I contract by giving written notice of four
weeks to the Supplier, without any compensation to the Supplier, if the Supplier becomes
bankrupt or otherwise insolvent.
15
Ph: 0135-2222306
Fax: 0135-2632350
MACHINES INSTALLED.IN LBSNAA CAMPUS, MUSSOORIE"
C-8:
Termination for Default
Default is said to have occurred:
If the supplier fails to deliver any or all of the services within the time period(s) specified
in the Cor:itract/agreement or any extension thereof granted by LBSNAA. If the supplier
fails to perform any other obligation(s) under the contract.
3. If the agency, in either of the above circumstances, does not take remedial steps within
akes longer
a period of 30 days after receipt of the default notice from LBSNAA
period in spite of what LBSNAA may author.ize in writing), LBSNAA ay t r inate the
contract I purchase order in whole or in part.
1.
2.
Deputy Director
•
16
Ph: 0135-2222306
Fax: 0135-2632350
Section 'D'
SERVICE LEVEL AGREEMENT FOR E&C SERVICES
Criticality of Services:
Criticality level-1:
Any fault in the AVAYA IP-PBX Exchange system must be addressed immediately so that the AVAYA
IP-PBX Exchange system is in working condition round the clock (24x7).
A critical problem, which affects large number of officers & employees/participants/officer
trainees/Guests.
Any AV equipment failure issue installed in Lecture halls/Conference halls/Auditoriums /Meeting
rooms/Guest houses/Gymnasium/Hostels.
A critical problem, which affects the class/ conference/ seminar/Meeting/users e.g. Video
Projector, Projection Screen, Audio equipments- Dias Microphones, Podium Microphone,
Guest speaker Microphone, Participant Microphones, Amplifiers, Speakers, Sound Mixture,
stage lights, Public address system etc.
The Photocopy Machines failure issue installed in various offices/Sections of the Academy,
which immediately affects to:
Course participants/officer trainees/Officers/Section work etc.
RESOLUTION/ RESPONSE TIME:
Resolution time is the total time taken by the AMC Service Provider between registering the
complaint to Vendor and rectifying the fau lt. This time includes time taken to, diagnose, repair I
replace the faulty component/module/device and accessories of equipment. The AMC Service
Provider shall ensure that the faulty network AV equipment/IP-PBX/Photocopy machines are
repaired/brought back to service within specified resolu~ion time, failing which the down time and
non-performance deduction clauses wiil be applicable and the AMC Service Provider shall be bound
with the decision of the LBSNAA in-charge of the site in this regard.
The resolution time shall not exceed the stipulated time for mission critical equipments (Criticality-I &
II), units and components, as mentioned in the hart given below.
Criticality-I , Criticality-II and - Ill items/calls are to be closed within SLA, irrespective chime the call is
registered .
Vendor support SLA for resolution
Criticality Levels
Response Time
Resolution Time
I
Within 10 minutes
Within 60 minutes
Within 10 minutes
Within 60 minutes
Ill
Within 3 Hrs.
Within 6 Hij'
Penalty for not meeting
the SLA
1% of monthly bill amount
on per day basis
1% of monthly bill amount
on per day basis
0.75% ~ont ~'bill
amoun on per ay basis
II
1
~~
(M.H. Khan)
Deputy Director
17
Ph: 0135-2222306
Fax: 0135-2632350
Section 'E'
Details of Audio and Video Equipment available with LBSNAA as on 20/05/2015
SL. N
Description
.
·····
Under
If Under
Warranty/AMC
(Yes/No)
Warranty/AMC
(Till Date)
Qty
1;1Gyi:i'ijl~ma~~t~h~
:'l,.,l,"··
tbcatio~I
..···..
"". , ;f!~
.'it&li0:it.:
Jitlllil'+m'I&'it!JI!%1L
~.mk!Th.".
1.
BARCO RLMW8 OLP Video Projector with Lens
1 No.
No
2.
Draper Motorized Screen 16'x9'
1 No.
No
3.
1 No.
No
4.
Centralised control system(TPMC-8X+ TPMC8XDS+MC2E+IRP2(4)+PW2420RU) Crestron MC2ESONY BDP-5370 Blu Ray Player
1 No.
No
5.
VGA Switcher Extron/SW-12VGAars
1 No.
No
6.
Switch cum scalar Extron IN-1508
1 No.
No
7.
Wireless Access point TP-Link
1 No.
No
8.
Creative/Sl-2002 Screen Interface
1 No.
No
9.
Magnum Cable Cubby
10 Nos.
No
10.
Equipment Rack Giagtron
1 No.
No
11.
Slide Presenter Tool Crystal
1 No.
No
12.
DIS· Make Delegate unit
93 Nos.
Yes
14.6.2016
13.
DIS Make Chairman unit
3 Nos.
Yes
14.6.2016
14.
Control Unit DIS/CU6011
1 No.
Yes
14.6.2016
15.
Extension power supply unit DIS/EX 6010
1 No.
Yes
14.6.2016
16.
Computer for Cenference system Make HCL
1 No.
Yes
14.6.2016
17.
Mixer Dynacord/cms 1600
1 No.
Yes
14.6.2016
18.
Speaker Array with frames Electro voice
4 Nos.
Yes
14.6.2016
19.
Speaker Sub-woofer Electro voice
20.
Speaker wall Electro voice
21.
Amplifier EV/Q44
22.
Amplifier EV/Q1212
23.
Digital Processor Shure/DFR 22
.
{;
2 Nos.
Yes
14.6.2016
8 Nos .
Yes
14.6.2016
2Nos.
Yes
14.6.2016
2 Nos.
Yes
14.6.2016
2 Nos.
Yes
14.6.2016
24.
Processor EV/DC-One
1 No.
Yes
14.6.2016
25 .
Interface unit AMX/Ml70D
1 No.
Yes
14.6.2016
26.
Router Link sys
1 No.
Yes
14.6.2016
27.
DVR Panasonic DMR/EH69 with Remote
1 No.
Yes
14.6.2016
28.
Alignment video switcher Extron/MSW4VRS
1 No.
Yes
14.6.2016
29.
Wireless Microphone Hand held with Receiver
Shure SLX 24/SM58
4 Nos.
Yes
14.6.2016
30.
Wireless Microphone Lapel with Receiver Shure
SLX 14/93
2 Nos.
Yes
14.6.2016
31.
Monitor for camera Display Samsung
2 Nos.
Yes
14.6.2016
32 .
Camera Sony EVID70P
3 Nos.
Yes
14.6.2016
18
Ph: 0135-2222306
.
,
Fax: 0135-2632350
I-POD Apple
1 No.
Yes
14.6.2016
34.
Podium Gooseneck Microplione Shure MX 418
1 No.
Yes
14.6.2016
35.
Equipment Rack
1 No.
Yes
14.6.2016
36 .
Document Camera Visulizer New vision PH 8000M
1 No.
No ..
..
37.
Complete network Audio and Video cables with
Connectors for above equipments
Software for Microphone management, camera
control, synoptic, voting, simultaneous
interpretation and recording
1 set
Yes
14.6.2016
1 set
YES
14.6.2016
33.
38 .
-;;;
1;{,~0£!!Ji<l".'l!\ , 1j~l;t~shjlla
1.
BARCO RLM W6 DLP Video Projector with Lens
1 No.
No
2.
1 No.
No
3.
Centralised control system(TPMC~sx+ TPMC8XDS+MC2E+IRP2(4)+PW2420RU) Crestron MC2E-
1 No.
No
4.
SONY BDP-5370 Blu Ray Player
1 No.
No
5.
1 No.
No
6.
1 No.
No
7.
1 No.
No
8.
1 No.
No
9.
Magnum Cable Cubby
8 Nos.
No
10.
1 No.
No
11.
Slide Presenter Tool
1 No.
No
12.
DIS Make Delegate unit
42 Nos.
Yes
14.6.2016
13.
2 Nos.
Yes
14.6.2016
14.
1 No.
Yes
14.6.2016
15.
1 No.
Yes
14.6.2016
16.
Computer for Conference system Make HCL
1 No.
Yes
14.6.2016
17.
1 No.
Yes
14.6.2016
18.
4 Nos.
Yes
14.6.2016
19.
Amplifier EV/Q44
1 Nos.
Yes
14.6.2016
20.
1 No.
Yes
14.6.2016
21.
Router Link sys
1 No.
Yes
14.6.2016
.
.
22.
1 No.
Yes
14.6.2016
23.
Alignment video switcher Extron/MSW4VRS -l
1 No.
Yes
14.6.2016
24.
W ireless Microphone Hand held with Rece iver
Shure SLX 24/SM58
2 Nos.
Yes
14.6.2016
Wireless Microphone Lapel with Receiver Shure
2 Nos.
Yes
14.6.2016
14.6.2016
25.
SLX 14/93
26.
1 Nos.
Yes
27 .
Camera Sony EVID70P
2 Nos.
Yes
14.6.2016
28.
I-POD Apple
1 No.
Yes
14.6.2016
29.
Podium Gooseneck Microphone Shure MX 418
1 No.
Yes
14.6.2016
30.
Equipment Rack
1 No.
Yes
14.6.2016
31.
Complete network Audio cables and Connectors
for above equipments
1 set
Yes
14.6.2016
19
Ph: 0135-2222306
Fax:0135-2632350
32.
;)1!Gyanshilla' SR-VI ~&fa ..
fl.Ocati6~~1
l'.f}i:fI>l. .<.- ,-_,._. _ --:L
"
-,,., ,,.,J::::
1 ~:t
~'-~\::
~c. . ,.:
;..~'-
,.,.,,~",-,,,,~~:"· ::"fl~: --.>: ~
'Ti!&;<
1 set
::::
""'""
AL
y~;: }.= ,.~F
"\, if;JC 41: :]j~("
•+ •T .
1.
'BARCO RLM W6 OLP Video Projector with Lens
1 No.
No
2.
1 No.
No
3.
Centralised control system(TPMC-8X+TPMC8XDS+MC2E+IRP2(4)+PW2420RU) Crestron MC2E-
1 No.
No
4.
SONY BDP-5370 Blu Ray Player
1 No.
No
5.
1 No.
No
6.
1 No.
No
7.
1 No.
No
8.
1 No.
No
9.
Magnum Cable Cubby
8 Nos.
No
10.
1 No.
No
11.
1 No.
No
v; -
14.6.2016
YES
12.
DIS Make Delegate unit
42 Nos.
Yes
14.6.2016
13.
2 Nos.
Yes
14.6.2016
14.
1 No.
Yes
14.6.2016
15.
1 No.
Yes
14.6.2016
16.
Computer for Conference system Make HCL
1 No.
Yes
14.6.2016
17.
1 No.
Yes
14.6.2016
18.
4 Nos.
Yes
14.6.2016
19.
Amplifier EV/Q44
1 Nos.
Yes
14.6.2016
20.
1 No.
Yes
14.6.2016
21.
Router Link sys
1 No.
Yes
14.6.2016
22.
1 No.
Yes
14.6.2016
23.
Alignment video switcher Extron/MSW4VRS
1 No.
Yes
14.6.2016
24.
Wireless Microphone Handheld with Receiver
Shure SLX 24/SM58
Wireless Microphone Lapel with R; ceiver Shure
SLX 14/93
2 Nos.
Yes
14.6.2016
2 Nos.
Yes
14.6.2016
25.
26.
27.
Camera Sony EVID70P
28.
29.
.
1 Nos.
Yes
14.6.2016
2 Nos.
Yes
14.6.2016
I-POD Apple
1 No.
Yes
14.6.2016
Podium Gooseneck Microphone Shure MX 418
1 No.
Yes
14.6.2016
30.
Equipment Rack
1 No.
Yes
14.6.2016
31.
1 set
Yes
14.6.2016
32.
1 set
YES
4 Nos.
No
~ \~!;tiv
-f;
1111 ~:;11~;. ,,
W DLP Video Projector(one in each
20
Ph: 0135-2222306
~
14.6.2016
00t;;'i'~-
Fax:0135-2632350 .
2.
Draper Non-Motorized Projection Screen 5'x7'
(one in each Lecture hall)
4 Nos.
No
3.
Magnum Cable Cubby (two in each Lecture hall)
8 Nos.
No
4.
VGA patch cord
10 Nos.
No
5.
Speaker Electro voice
16 Nos.
Yes
14.5.2016
6.
Podium Gooseneck Microphone Shure MX418
4 Nos.
Yes
14.6.2016
7.
Amplifier Bosch/LBD 1912
4 Nos.
Yes
14.6.2016
8.
Wireless Handheld Microphone Shure SLX
8 Nos.
Yes
14.6.2016
9.
Wireless Lapel Microphone Shure SLX 14/93 with
8 Nos.
Yes
14.6.2016
10.
Phantom Power Supply Elgin
4 Nos.
Yes
14.6.2016
11.
4 sets
Yes
14.6.2016
IWLG~ctfioi.t:; -~,Hlecture ,f!~Jllif.'Ji1
w-
====
l~~
.,.,,. 9~
''"'·~
"'-l!il
rcr·']''~~;,*~~~'"~~-~~~~--~
1.
LCD Projector Sharp XG-C435X
01 No.
2.
Ceiling Mount Frame of LCD Projector with VGA, SVideo, AC cables
Wall Mounted fixed Video Projection Screen
01 No.
4.
Intelligent Lectern System AMC-6000 Make: AHA
01 No.
5.
01 No.
3.
01 No.
6.
Amplifier Ahuza TZA-4000M
1 No.
7.
Amplifier Bosch Plena
1 No.
8.
Feed- ~ack Destroyer Bosch
1 No.
9.
Mixer Studio master Club 2000
1 No.
10.
Column Speaker wall mounted Bosch
8 Nos.
11.
Ceiling Speaker Bosch
9 Nos.
12.
Podium wireless Gooseneck Microphone NX Audio
CON 4800 with one Receiver and 4 M icrophones
1 No.
13.
Wireless Handhelq Microphone NX Audio 3000MK-
1 No.
No
14.
1 No.
No
15.
Wired Gooseneck Microphone Ahuja GMB -6C
2 No.
No
16.
Extension Switch Board
2 Nos.
No
17.
Document Camera Visulizer New visi&n PH 8000M
1 No.
No
18.
Complete network Audio and Video cables with •
1 set
No
7
n,S.i.
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, ff0t...!!r.s"'i:t=--H
. - .L,.,..e'c"""t"""
1.Jilw•
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. ,,, w.; ;.7 2,:,.
_''-=
"Wi _ _--...:="'-"-- - ' - - '
Amplifier Ahuja SSB-80EM
. ,
1.
01!1Z
Jm ·:1 -~1ii,\·
"M
!No
No
2.
Mixer Yamaha MG-16/6FX
1 No.
No
3.
Sony DVD Player DVP-NS575P
1 No.
No
4.
Speaker wall mounted woodstock
• 2 Nos.
No
5.
Speaker Ceiling
2 Nos.
No
6.
Wireless Hand Held Microphone NX Audio PRO
3000 MK-II with Receiver
1 No.
No
7.
Wireless Lapel Microphone Shure
1 No.
No
8.
Podium Wired Gooseneck Microphone Ahuja
1 No.
No
9.
DLP Video Projector Sharp PG-F325W with
1 No.
No
10.
Non-Motorized Projection Screen 5X7' Liberty
1 No.
No
11.
1 No.
No
21
Ph: 0135-2222306
il1¥11~·~e;,
·;ey!ll'lr
Fax: 0135-2632350
12.
1 No.
No
13.
lNo.
No
14.
Complete network Audio arid Video cables with
1 set
No
Location
1.
Amplifier Ahuja SSB-60 EM
1 No.
No
2.
Speaker wall Mounted Centre
1 No.
No
3.
1 No.
No
4.
1 No.
No
5.
LCD Video Projector Sony VPL CX-5 with Remote,
1 No.
No
6.
1 No.
No
7.
Slide Presenter Tool Vertra
1 No.
No
8.
1 No.
No
1 set
No
9.
+!~v
Location "SR-B Lecture Hall
t;!\i' "'
+t 0'
{J'if"'
,,
Amplifier Ahuja SSB-60 EM
1 No.
No
2.
Speaker wall Mounted Centre
1 No.
No
3.
1 No.
No
4.
1 No.
No
5.
LCD Video Projector Sony VPL CX-5 with Remote,
1 No.
No
6.
1 No.
No
7.
Slide Presenter Tool Vertra
1 No.
No
8.
1 No.
No
1 set
No
Location
' "-
LCD Video Projector VPL-CX 86
1 No.
No
2.
Electronic Copy Board New Vision 108 inches with
1 No.
No
3.
1 No.
No
Officer's Mess
-
'"
..
1 No.
No
12 Nos.
No
Wireless Lapel Microphone Mipro ACT-707 s.g
1 No.
No
Wired Microphone Ahuja Vocal Microphone
1 No.
No
LCD Video Projector Sony vpl-cx 75 with ceiling
1 No.
No
6.
Non-Motorized Projection Screen SX7' Liberty
1 No.
No
7.
Amplifier Ahuja TZA 4000 M
1 No.
No
1.
Amplifier Ahuja UCR-810
2.
Ceiling Speaker line units
3.
4.
Location
5.
~ -
Dhurav shilla Conference hall
1.
Location
.
.W!j'!
1.
9.
-
·-
SR-A Lecture Hall
Of!icer's Lounge and Executive Lounge
8.
Speaker Ahuja SRX-250 DX
2 Nos.
No
9.
Wireless Microphone Lapel and Handheld
3 Nos.
No
10.
Wired Vocal and Instrumental Microphone
3 Nos.
No
13.
Extension switch board
2 Nos.
No
14.
1 set
No
'
22
Ph: 0135-2222306
Fax:0135-2632350
1.
LCD Video Projector Sony vpl-cx75 with Remote,
1 No.
No
2.
OLP Video Projector Sharp PG F-325W with
1 No.
No
3.
2 No.
No
4.
Amplifier Ahuja 4040SM Cassette player, Ahuja SSB
2 Nos.
No
5.
Speaker wall mounted Ahuja
4 Nos.
No
6.
2 Nos.
No
7.
2 Nos.
No
8.
2 sets
No
1.
2 Nos.
No
2.
Motorized Projection Screen 4'X6' Liberty with
2 Nos.
No
3.
1 No.
No
4.
1 No.
No
5.
Slide Projector ELMO
1 No.
No
6.
Sony DVD Player DVP-NS575P
1 No.
No
7.
VCR Panasonic
1 No.
No
8.
1 No.
No
9.
Amplifier Ahuja 4040 audio recorder set up
1 No.
No
10.
Amplifier Ahuja SSB-60 E
1 No.
No
11.
Tape Recorder Videocon
1 No.
No
12.
Speaker Ahuja 16 watt PS400T
12 Nos.
No
13.
2 No.
No
14.
Receiver
1 No.
No
15.
Wireless Lapel Microphone Mipro with Receiver
2 No.
No
16.
Wireless hand held AKG wms450HT
1 No.
No
17.
Podium wireless Gooseneck Microphone NX Audio
CON 4800 with one Receiver and 4 Microphones
1 No.
No
18.
. Wireless Handheld Microphone NX Audio 3000MKII with Receiver
1 No.
No
4 Nos.
No
2 Nos .
No
19.
Microphone stand big and small
20.
.f
21.
Over Head Projector Kinderman
2 Nos.
No
22.
2 sets
No
2.
1 No.
No
3.
Microphone wired Vocal and instrumental
3 Nos.
No
4.
Speaker wall mounted
3Nos.
No
5.
Wireless hand held SR-450
lNo.
No
02 Nos.
No
~
-
j1td
1.
Two way Ahuja Speaker Model srx-250dx
2.
Ahuja two zone Amplifier TZA-4000EM
02 Nos.
No
3.
Lead Microphone
04 Nos.
No
23
Ph: 0135-2222306
Fax: 0135-2632350
4.
Wireless Microphone Handheld/Lapel
04 Nos.
No
5.
Speaker Leads
02 Rolls
No
6.
Microphone stands small/Medium/Big
06 Nos.
No
7.
Halogen Lights
04 Nos.
No
8.
Halogen Lights stand
04 Nos.
No
9.
Projection Screen
02 Nos.
No
10.
Switch Board extension
02 Nos.
No
11.
03 Nos.
No
1.
26 Nos.
No
2.
Crown Amplifier XTl-6002,)CTl-2002,XLS-2000
5 Nos.
No
3.
Crown LMT T-170
1 No.
No
4.
Mixer Soundcraft FX-16ii
5.
6.
Microphones wireless Sennheiser/shure SM57 58/AKG-Grove set
Processer dbx PA+
7.
Karako Magic Plus
1 No.
No
13 Nos.
No
1 No.
No
1 No.
No
8.
Blu Ray Player Sony BRP
1 No.
No
9.
Motorized Projection Screen Liberty 12x9
1 No.
No
10.
Long height heavy poles to hang Projection Screen
02 Nos.
No
11.
Equipment Rack
01 No.
No
12.
Cables and other accessories
01 set
No
13.
Dolby Processor Denon DN-SOOAV
01 No.
No
1.
165397
02 No.
Yes
2.
174066
1 No.
Yes
3.
195313
lNo.
Yes
4.
207921
lNo.
Yes
5.
208092
1 No.
Yes
6.
212337
1 No.
Yes
212484
lNo.
Yes
214372
lNo.
Yes
214623
!No.
Yes
224271
1 No.
Yes
224272
lNo.
Yes
224273
lNo.
Yes
224274
1 No.
Yes
CC RS BASIC RFA RELEASE
7.
8.
OSPC CLIENT NEW USER UC
OSPC RFAACTIVATION CODE
9.
10.
IPSl2 CP TN2312BP - NON GSA
11.
C-LAN INTF CP TN799DP - NON
12.
VAL CP TN2501AP- NON GSA
13.
IP320 MEDIA RESOURC
ON GSA
TN2 02
24
Ph: 0135-2222306
Web: www.lbsnaa.gov.inLtenders
25.10.2015
25.10.2015
25.10.2015
25.10.2015
25.10.2015
25.10.2015
25 .10.2015
25.10.2015
25.10.2015
25 .10.2015
25.10.2015
25.10.2015
25 .10.2015
Fax: 0135-2632350
14.
AURA STD ED RS 101-1000
NEw11r
AVAYA AURATM RS ANALOG
NEw11r
UCE RS.2+ ONE-X MBL Rl/5.X
CLIENT IE
UCE RS.2+ ONE-X COMM RS.X
lS.
16.
17.
22S19S
277 No.
Yes
22S234
672 No.
Yes
228744
SO No.
Yes
22874S
SO No.
Yes
UCE RS.2+ ONE-X PORTAL RS.X
STn IF
UCE RS.2+ AE SVCS RS.X UNFD
DSKTPIE
228746
SO No.
Yes
228747
SO No.
Yes
UCE RS.2+ ECSOO R8.X SM -UC/
228932
SO No.
Yes
228933
SO No.
Yes
228990
lNo.
Yes
229760
SO No.
Yes
407790S91
S No.
Yes
700170012
2 No.
Yes
7001780S6
1 No.
Yes
7003S6447
1 No.
Yes
c;nw/ F
18.
19.
20.
F-
21.
UCE RS.2+ IP SOFTPHONE R6.X
I IC" IF
22.
S8800 SERVER CMS,2.1 +
23.
UCERS.2.1 STDIW CM S.2 NEW
<:1'"11.T 1
24.
2S.
26.
PWR CORD INDIA
CABLE GREENS METER
CABLE GREEN 2S METER
-
27.
llSlCl OCP PHONE PWR
W/CATS CBL
28.
COMPACT FLASH 128MB RHS
7003812S4
1 No.
Yes
29.
DEF ATIN CNSL 2-WIRE GRY
70038177S
1 No.
Yes
700381809
1 No.
Yes
700394802
1 No.
Yes
700397284
2 No.
Yes
700437924
1 No.
Yes
· 1 No.
Yes
lNo.
Yes
:i.rnn1
30.
31.
.R RLIC
DEF DSS GRY 26Cl-C-323 RHS
DSl INTFC TN2464CP RHS ,
2S.10.201S
2S.10.201S
2S.10.201S
25.10.201S
2S.10.201S
2S.10.201S
2S.10.201S
2S.10.201S
25.10.201S
25.10.201S
2S.10.201S
2S.10.201S
2S.10.201S
2S.10.201S
2S .10.201S
2S.10.201S
25.10.2015
25 .10.2015
P.
32 .
33 .
34.
G600/G6SO TOM LAN CABLE
KIT RHS
CALL CLASSIFIER CP TN744FP
OSPC CLIENT USER SFTW CD
.
700451156
-
35.
IA770/CMM R5.X MEDIA KIT
700451206
36.
ADMIN TOOLS 5.2 CD
700456270
1 No.
Yes
37.
CO TRUNK TN747B - NON GSA
700463490
5 No.
Yes
38.
BUS TERMINATOR CP AHFll 0
- NON GSA
700463508
2 No.
Yes
39.
DIGITAL LINE CP TN2224CP NON GSA
700463516
1 No.
Yes
40.
24PT ANALOG LN CP TN793CP
- NON GSA
700463524
27 No.
Yes
41.
USB MODEM USR5637-0EM
700464506
1 No.
Yes
700472343
3 No.
Yes
700476344
1 No.
Yes
t;f;K
42.
Rnl.lc;
f;
G650 MEDIA GATEWAY NON
~rA
43.
AVAYAAURATM R5.2 .1 NEW
25 .10.2015
2S.10.2015
25.10.2015
25.10.201S
25.10.2015
25 .10.2015
25.10.2015
25.10.2015
25.10.2015
25.10.2015
25.10.2015
25 .10.2015
SFTWCD
25
Ph: 0135-2222306
Fax: 0135-2632350
Email: eandc.lbsnaa@nic.iA
44.
PROGNOSIS VOiP
MONITORING CD R2
UTILITY TRIGGER REM
GATEWAY NEW SITE
700479439
1 No.
Yes
193806
1 No.
Yes
46
AWAYAAURATM RS ENT ED
S8500 LSP LIC
207951
1 No.
Yes
47.
S8800 SERVER CMS.2.1+
228990
1 No.
Yes
48.
PWR CORD INDIA
407790591
2 No.
Yes
49.
700464S06
1 No.
Yes
so.
USB MODEM USR5637-0EM
56K ROHS 6
MM716 ANLG MEDIA MOD
24FXS - NON GSA
700466642
1 No.
Yes
51.
G430 MEDIA GATEWAY
700469273
1 No.
Yes
S2.
AVAYAAURATM RS.2.1 NEW
SFTWCD
700476344
1 No.
Yes
S3.
IP PHONE 1603SW BLK
700458S08
250 No.
Yes
54.
IP PHONE 9620C CHARCOAL
700461205
25 No.
Yes
SS.
195476
1 No.
Yes
S6.
SOFTWARE SUPPORT
COMMUNICATION MGR
SS AURA RS.X STD ED 101-
219328
277 No.
Yes
57.
SS AURATM RS.X ANALOG PP
219373
672 No.
Yes
S8.
SSU UCE R5.2+0NE~x MBL
R115.X CLNT /f
SSU UCE RS.2+ ONE-X COMM
RS .XSFTW /f
219892
SO No.
Yes
219893
SO No.
Yes
60.
SSU UCE RS .2+ ONE:X PORTAL
RS.XSTD /f
219894
SO No.
Yes
61.
SSU UCE RS.2+.AES RS.2+
UNFD DSKTP IE
219895
SO No.
Yes
219896
SO No.
Yes
..219897
SO No.
Yes
50 No.
Yes
1
Yes
2
Yes
1
Yes
1
Yes
1
Yes
1
Yes
45.
--·
..............
S9.
62.
63.
64.
--
SSU UCE RS .2+ ECSOO R8.X
SINGLE MODE /E
SSU UCE RS.2+ IP SOFTPHONE
Dt: v Ir:
SSU UCE RS.2+ STD/W CM S.2+
-
219899
65.
CM S8700 MULTI CONNECT
MODEL UPG
184716
66.
COMPACT FLASH READER
W/FLSHCRD RHS
195313
67.
AVAYAAURATM RlO+TO RS
S87XX MIG LIC
207943
68.
lM ASA VAM CLIENT CM LIC
ADMIN TOOLS
212337
IPSl2 CP TN2312BP - NONGSA
224271
C-LAN INTF CP TN799DP - NON
GSA
224272
70.
26
Ph: 0135-2222306
25 .10.2015
25.10.2015
25 .10.2015
25.10.2015
25 .10.201S
25.10.2015
25 .10.2015
2S.10.201S
25.10.2015
25.10.201S
25.10.2015
25.10.2015
25 .10.201S
2S .10.2015
25.10.2015
25.10.201S
25 .10.201S
25.10.201S
25.10.201S
25 .10.201S
~
C::S::ll,T.11.11.1
69.
25.10.2015
~
30.12.201S
30.12.2015
30.12.201S
30.12.201S
30.12.2015
30.12.2015
Fax: 0135-2632350
E_mail: eandc.lbsnaa@nic.in
71.
IP320 MEDIA RESOURC
TN2602AP NON GSA
72 .
224274
AVAYAAURATM RS ANALOG
NEW UC
22S234
S8800 SERVER CM 5.2.1 +
228990
MEDIA ENCRYPTION RS &
PRIOR
259400
PWR CORD INDIA
407790591
CABLE REDS METER CATS
RJ4S
700170004
CABLE GREEN 5 METER
700170012
CABLE RED 25 METER
700178072
ADMIN TOOLS 5.2 CO
700456270
80.
G650 AC/DC PWR SUP 655A
RHS 6/6 NGS
700470396
81.
AVAYAAURATM R5.2 .1 NEW
SFTWCD
700476344
82.
PROGNOSIS VOiP
MONITORING R3 CD
700500754
73 .
74.
7S.
76.
77.
78.
79.
83.
UTILITY TRIGGER REM
193806
GATEWAY NEW SITE
84.
85.
86.
· PWR CORD INDIA
(
24 PORT LINE PATCH PANEL
700012909
24FXS- NON GSA
700466642
G430 MEQIA GATEWAY
700469273
UTILITY TRIGGER REM
GATEWAY NEW SITE
193806
PWR CORD INDIA
407790591
CABLE ASSY B25A 25FT RHS
700406416
EM200 BRANCH EXPANSION
UNIT
700460S38
24FXS· NON GSA
700466642
G430 MEDIA GATEWAY
700469273
MM711 ANLG MEDIA
MODULE - NON GSA
700466626
87.
88.
89.
90.
91.
92.
93.
94.
9S.
.
80 CHANNELS DSP DAUGHTER
Ph : 0135-2222306
700432503
,
Yes
96
Yes
1
Yes
1
Yes
4
Yes
3
Yes
1
Yes
1 .
Yes
1
Yes
3
Yes
2
Yes
1
Yes
1
Yes
1
Yes
1
Yes
1
Yes
1
Yes
1
Yes
2
Yes
3
Yes
1
Yes
3
Yes
1
Yes
1
Yes
•
..:.
ROl\Dn
27
407790S91
1
'
-
1
Yes
30.12.201S
30.12.201S
30.12.201S
30.12.201S
30.12.201S
30.12.201S
30.12.2015
30.12.201S
30.12.2015
30.12.201S
30.12.201S
30.12.2015
30.12.201S
30.12.2015
30.12.201S
30.12.2015
30.12 .201S
30.12.201S
30.12.201S
30.12.201S
30.12.2015
30.12.201S
30.12.201S
30.12.2015
30.12.201S
Fax: 0135-2632350
96.
SOFTWARE SUPPORT
195476
1
219373
96
Yes
30.12.2015
Yes
30.12.2015
Yes
25.10.2015
rnMMI 111.11(".0.Tlnli.I •Ar.;R
97.
SS AURATM R 5.X ANALOG PP
97.
Cube Internal billing software
with LIC for call traffic
S. No.
.-
• .......
1
.,_ -. ,··..
Qty.
Make& Model
ltem(s)
1
Line array speaker driver
Bose RM 940-3, 5510 - 2, 5520 -1
6 Nos.
2
Stage Monitor speaker
Bose Pana ray 620M
4Nos.
3
Flying Dual 15" subwoofer
Bose RM 215
4Nos.
4
Wall mount stylish surround speaker
Bose DS 100SE
14 Nos.
5
wall mount two way speaker
Bose DS 16SE
4 Nos.
6
flying arrangement of main speaker
Bose RMA small array frame
3 Nos.
7
8 channel digital amplifier
Bose PM8500
6 Nos.
8
Digital signal processor
Bose ESP 00+3 nos EDR input Card+3 nos
EDR output Card+l No ESP 00 Surround
card
Lotl
9
250 GB HDD player with recording
panasonic
1 No.
10
32 mono microphone channel 2
stereo inputs channel analoigue
mixer
Soundcraft GB 8 32channel
1 No.
.11
Wireless handheld microphone
AKG WMS 470HT
1 No.
.
12
Wireless lavellier microphone
AKG WMS 4 70PT
1 No .
13
18" gooseneck programmable and
configurable microphone
AKG GN50ESP+CK31
4 No.
14
Hypercardiod/supercardiod vocal
handheld microphone
AKG DSS
1 No.
15
cardiod instrument microphon e
AKG D40
1 No.
16
microphone stand
K&M/hercules/hamilton
2 No.
~
17
Microphone stand
K&M/hercules/hamilton
2 No.
18
stage junction box for microphone
Custom
20 Nos.
19
36U" equipment rack
val rack
1 Nos.
~
Inventory of Multimedia & Stage Light
S. No.
ltem(s)
Qty.
Make& Model
1
Digital Projection System
Christie WU12K-M
1 No.
2
Long Throw Projection Zoom Lens to
Project desired Size
Christie Lens ILS 2.8-4.SSX+/2.6-4.1
HD
1 No.
3
Motorized Projection Screen
Da-Lite 38701
1 No.
4
Video Data Switcher cum multi Image
,
processor
Extron MGP-464 Di
1 No.
28
Ph: 0135-2222306
Fax: 0135-2632350
5
Touch Control System
AMX Nl-2100 +MVP 9000i
1 No.
6
Patch Panel with Pneumatic
Movement and mechanical latching
mechanism
Extron HAS 400
2 No.
7
HD Blue Ray Player
Sony
1 No.
8
HDMI cable with connector at both
ends size 3 Mtr
Extron/Kra mer
3 No.
9
HDMI cable with connector at both
ends size 5 Mtr
Extron/Kramer
2 No.
10
Data Distribution Amplifier with 1
HDMI input & 4 HDMI Output
Kramer VM-4HXL
1 No.
11
Twisted Pair transmiter & Reciever
Kramer PT-571 & PT-572+
1 No.
12
1000W, 240 Volt, PAR Sealed beam
light
Modern Stage Service
8 No.
13
575/750 w Profile Light with 575/750
W Halogen Lamp
6 No.
14
Led PAR Light
DTS/PR/ Martin/Clay Packy
18 No.
15
lOOOW Halogen Fresnel Light
consisting of lOOOW halogen Bipin T11 lamp
8 No.
16
1000W halogen fight with Mash &
Barndoor
4 No.
17
500W Halogen Cyclorama Flood light
with 500W Halogen tube
12 Nos.
18
M.S Pipe Ladders
Custom
4 No.
19
6 channel DMX Splitter
i4
20
1 No.
~
Wall Mounting
CH x 4 KW
Electronics Dimmer
1 No.
Belden
20 No.
21
DMX point wiring
22
cable tarys of size 40 mm x 300mm x
40mm
23
DMX Controled Lighting Console with
"Avolite
internal Flash Drive
1 No.
24
Main curtain made out of CS Travera
Jacquered
1 No.
25
Rear Curtain made out of black
colour matte CS travera inherently
fire retardant crepe cloth
Custom
26
Motorised winch operated sets of
350 kgs capacity 5 lines with
12mm/10mm barrel
Custom
S. No.
.
Custom
e
ltem(s)
1
29
Passive wall plate - 15 - pin HD 3.5
mm Audio & HDMI etc
Ph: 0135-2222306
Web: www.lbsnaa.gov.in/tenclers
250 No.
~
1 No.
3 No.
Make&Model
Qty.
,
Kramer WXA - H
1 No.
Fax: 0135-2632350
Email : eanclc:lbsnaa@nic.in
S.No.
Under
Warranty
Model & Serial Number
Location
(Till Date)
1.
PA's Room Dhruvshila
Toshiba E studio-195 -C3CC10479
No
2.
Training Ill
Toshiba-E-Studio 2007- CYAD82116
20.10.15
3.
COE
Toshiba E studio 160 -
No
CJK-513767
4.
Dispensary
Toshiba E-studio 195 C4AC84020
No
5.
S&S Section
Toshiba E studio 2007- CYLC78158
20.10.15
6.
Phase-lll&IV office
Toshiba E352-studio- CGA-612706
No
7.
Estate
Toshiba E160-studio- CJL-516949
No
8.
TRDC
Toshiba E160-studio-CJK-513733
No
9.
Security
Toshiba E studio 2007- CYJC59509
20.10.15
10.
Training-IV
Toshiba E studio 356- C2D232285
20.10.15
11.
Director's Office
Sharp AR-M 160-93068438
No
12.
Joint Director's Office
Sharp AR-M 160-93068608
No
13.
Library Section
Sharp AR-M 205-9305098X
No
14.
PA's Room Gyanshila 316
Sharp AR-M 205-9305082X
No
15.
PA's Room Gyanshila 303
Sharp AR-M 205-9305075X
No
16.
Administration Section
Sharp ARM 20·5-9305060X
No
17.
Kalindi Guest House
Sharp AR-M 205-9305052X
No
18.
Account
Sharp AR-M 205-13080319
No
19.
E&C Section
Sharp AR-M 205-9305063X
No
20.
Protocol Section
Sharp AR-MJ05-13084175
No
21.
Happy Valley
Sharp AR-M205-13082805
No
22.
Library
Sharp MX-M452N-33000202
No
23.
Gyanshilla Reception
Sharp MX-M452N-33000062
No
24.
Silverwood
Sharp MX-M452N-33001462
No
25.
Training 1&11
Sharp MX-M452N-33000182
No
30
Ph: 0135-2222306
.
Fax: 0135-2632350
.•
''TENDER FOR ANNUAL MAINTENANC:E CONTRACT OF AUDIO VIDEO EQUIPMENTS, IP-PBX AND PHOTOCOPY
26.
Valley View
Sharp MX-M452N-33000192
No
27.
Mahanadi
Sharp MX-M452N-33001472
No
NOTE: The above listed items in Section 'E' are working satisfactory presently. If Vendor wants to
check any of the listed equipments, may contact to E&C Section in working hours . Oam to 5.30
pm before submitting the bid.
Deputy Director
31
Ph: 0135-2222306
Fax:0135-2632350
Email: eandc.lbsna a@nic.in
Annexure-1
1. List of Forms to be submitted:
Submitted (Yes/No)
Form Name
Tender Document
Tender Document duly stamped and signed as a proof of having read
and acceptance of all terms and conditions
Annexure-1
Annexure-11
BID DECLARATION LETTER
Annexure-111
LETTER OF AUTHORISATION FOR ATTENDING BID OPENING
Annexure IV
Technical bid (Prequalificat ion bid)
Annexure V
BID SECURITY FORM
Annexure VI
Annexure VII
Annexure VIII
Annexure IX
Annexure X
Deed of Agreement
Z. Key Events (for information to bidder):
SI. No.
1.
2.
3.
4.
Key Event
Issue of the advertisement for Tender
Last Date for Submission of Bids
Date
03.06.2015
02.07.2015 t ill 1500 hrs.
Date of opening of Technical Bid (Prequalificat ion)
Technical Evaluation of bidders eligible as per
prequalification
Date of opening of Financial Bid of eligible bidders
02.07.2015 at 1600 hrs.
~
5.
6.
Earnest Money
7.
Venue for opening of bid
8.
Date, Time & Place of t he Pre-Bid Confere nce
I
Dated this _ __ day of _ _ _ _ _ 2015
Will be communicated separat ely
. Rs. 50,000/- (Rs. Fifty thousand only) in form of
Demand Draft/ FDR/ Banker's Cheque
Office of the Chairman, TOC (Tender Opening
Committee), LB5NAA Campus, Mussoorie.
19/06/2015 from 3:00PM to 5:00 PM in the room
No. 409 Dhruvshila Conference Hall, LBSNAA,
Mussoorie
Yours' faithfully,
Signature of the Tenderer (s)
Name & Designation with Seal of the Firm
32
Ph: 0135-2222306
W eb: www.lbsnaa.gov.in/tenders
Fax: 0135-2632350
Annexure-11
BID DECLARATION LETTER
From
M/s .................................................... .
To
The Director,
LBS National Academy of Administration,
Mussoorie - 248 179 (Uttrakhand)
Date:
Sir,
Having read, understood the content of the tender and examine the bidding documents, we, the
undersigned, hereby submit the bid for "FOR ANNUAL MAINTENANCE CONTRACT OF AUDIO
VIDEO EQUIPMENTS, IP-PBX AND PHOTOCOPY MACHINES INSTALLED IN LBSNAA
CAMPUS, MUSSOORIE "as per the schedule of requirements and in conformity with the said
bidding documents.
1.
I/We hereby certify that we are submitting the Tender Document duly signed and stamped
as proof of having read the contents therein.
2.
I/We also confirm that in the event of my/our tender being accepted, I/we hereby undertake
to furnish Performance Security, as applicable, in the form of Demand Draft/FDR/Bank
Guarantee.
3.
We do hereby undertake that, in the event of acceptance of our bid, providing of AMC shall
be made available as per the requirement and that we shall perform all the incidental
services.
4.
We enclose herewith the complete Bid as required by you. We agree to abide by our offer
and that we shall remain bound by a communication of acceptance within that time
5.
I/We further undertake that none of the Proprietor/Partners/Directors of the firm was or is
Proprietor or Partner or Director of any firfn with whom the Government have
blacklisted/banned /suspended business dealing.
6.
I/We further undertake to report to the LBSNAA, Mussoorie immediately after we are
informed but in any case not later than 15 days, if any firm in which Proprietor
/Partners/Directors are Proprietor or Partner or Director of such a firm which is
blacklisted/banned/suspended in future during the currency of the Contract with you.
7.
We hereby offer to provide the required AMC at the rates mentioned in the Financial Bid.
8.
We enclose herewith the complete Bid as per checklist given in Annexure 1.
33
Ph: 0135-2222306
Fax:0135-2632350
....
9.
We will ensure that:
a. All pages have been signed and stamped by the authorized persons.
b.
Pages have been numbered.
c. Documents are legible.
10. We do hereby undertake, that, until a formal work order is prepared and executed, this bid,
together with your written acceptance thereof and placement of letter of intent awarding
the work order, shall constitute a binding contract between us.
11. We hereby certify that the bidder is (NOTE: Delete whatever is not applicable. The person
authorized to sign the bid document should invariably duly attest all corrections/deletions). :
A sole proprietorship firm and the person signing the bid document is the sole
proprietor/constituted attorney of sole proprietor;
OR
A partnership firm, and the person signing the bid document is a partner of the firm
and he has authority to refer to arbitration disputes concerning the business of the
partnership by virtue of the partnership agreement/ by virtue of general power. of
attorney;
OR
A Company, and the person signing the bid document is an authorized person of the
company and he has authority to refer to arbitration disputes concerning the business
of the company by virtue of the general power of attorney.
Dated this _ _ _day of _ _ _ _ _ 2015
Yours faithfully,
34
Ph: 0135-2222306
Fax: 0135-2632350
Annexure-111
LETTER OF AUTHORIZATION FOR ATTENDING BID OPENING
To
The Director,
Mussoorie - 248179 (Uttrakhand)
Subjec;:t:Authorization for attending bid opening on (date)~--------- in the Tender
of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
~
Following persons are hereby authorized to attend the bid opening for the tender mentioned above
on behalf of
(bidder) in order of
preference given below.
Order of Preference
Name
Specimen Signature
1
2
3
Signature of bidder
OR
Officer authorized to sign the bid
Document on behalf of the bidder
Note:
•
•
Maximum of two representatives will be permitted to attend bid opening. In cases where it
is restricted to one, first preference will be allowed.
Permission for entry to the hall where bids are op~ned may be refused in case authorization
as prescribed above is not received .
35
Ph: 0135-2222306
Fax: 0135-2632350
ANNEXURE-IV
Technical Bid (Prequalification bid)
S. No.
Details required
1.
2.
3.
Name of the Bidder
Address of the Bidder
Contact No., Fax No., Mobile No.
4.
5.
6.
Email, Website Address
Name of Authorized Signatory (person signing this form)
The bidder must have country wide infrastructure support
in the form of direct service centers or franchisees in at
least 3 (Three) States/UTs. The bidders must enclose details
of their infrastructure with reference to locations,
availability of inventory of spares etc. and also indicate
their business model for providing AMC for all the
equipments.
1. The vendor has to commit a service level
agreement to provide the services as per terms
and conditions in para 'B-1' point No. 1 of Section
'B'.
2. Vendor should have minimum yea rly turn-over of
more than Rupees 10 Crore in AMC Bussiness in
each of last three financial years, 11-12, 12-13
and 13-14.
The Registration number of the firm along with the
CST/TIN/TAN No. allotted by the Sales Tax Authorities, as
well as PAN number of the firm allotted by the Income Tax
authorities should be submitted, failing which vendor's bid
would become invalid and same shall be rejected.
7.
8.
9.
10.
11.
To be filled by Bidder
Self Declared
Self Declared
Phone bill as proof
Self Declared
Copies of relevant documents/certificates
-
Proof to be submitted
The bidder should be a Ltd./Pvt. Ltd. Company (Public)
registered with Service tax department of the Government.
Enclose attested copy of the valid Registration No.
The bidder should be ISO Certified Company for Quality
Management System.
Availability of at least ten (10) well trained Audio/Video/IPPBX/Photocopy Machines Engineers on the roll of the
Company. They must be qualified with Diploma/IT! in
Electronics and Communication Engineering.
(a) The bidder have to submit at least 2 (Two) References
from customer bases where 10 or more Lecture
halls/Conference halls and 1 or more Auditori dtns are
presently on AMC of AV equipments & Electronic Stage
lights with the firm .
(b) The bidder have to submit at least l(one) Reference
from customer base where IP-PBX exchange with 100 or
more IP extensions is presently on AMC with the firm.
~
~
(c) The bidder have to submit at least 2 (two) Reference
from customer base where photocopy machines/MFDs are
presently on AMC with the firm .
12.
The Satisfactory Service certificate from the above clients
should be submitted by the bidder.
(a) The bidder should have as a client the specified Govt.
/PSU/other specified institutions in India where 5 or more
Lecture halls/Conferenc{! halls and 1 or more Auditoriums
are presently on AMC of AV equipments and Electronic
36
I
Ph:0135-2222306
Fax: 0135-2632350
stage lights with the firm.
(b) The bidder should have as a client t he specified Govt.
/PSU/other specified institutions in India where IP-PBX
exchange with 100 or more IP extensions is presently on
AMC with the firm.
(c) The bidder should have as a client the specified Govt.
/PSU/other specified institutions in India where photocopy
machines/MFDs are presently on AMC w ith the firm.
The Satisfactory Service certificate from the above clients
should be submitted by the bidder.
13.
14.
15.
The Service- support infrastructure and dedicated repair
lab should be available in nearest area such as Dehradun/
Chandigarh/ Delhi/NCR I Lucknow/400 km by road distance
from Mussoorie..
The bidder has to submit the proof of being in business for
last 5 years in AMC.
Self Declared
EMD:
Details of Earnest Money Deposit:1. DD No. ............................
2. Dated .......................
3. for Rs-................................/4. drawn on Bank ..........
5. in favor of Director, LBSNAA, Mussoorie
6. valid t ill Date...............
Note: All criteria are mandatory and failure to fulfill any one will lead to disqualification of bidder
at pre-qualification stage only that is the Technical Evaluation Committee will not consider
the bid for next stage.
I/we certify that the information furnished above is t rue and correct. The terms and conditions are
acceptable to us and I have the authority t o bid a tender.
Dated .....................
Name & Address of Firm
Authorised Signature & Seal of the Firm
37
Ph: 0135-2222306
Fax:0135-2632350
Email: eandc.lbsnaa@nic.in ··
ANNEXURE-V
BID SECURITY FORM
(If Bank Guarantee is given as Earnest Money)
1
Whereas ........................... (hereinafter called "the Bidder") has submitted its bid dated
............................. (date of submission of bid) for the providing of .............. ...........................................
(name and/or description of the AMC for AV Equipments/IP-PBX/Photocopy Machine Contractor)
(hereinafter called "the Bid").
KNOW ALL PEOPLE by these presents that WE ........................ (name of bank) of ................................ .
(name of the country), having our registered office at .......................... (address of Bank) (hereinafter
called "the Bank"), are bound unto ........................ (name of AMC for IP-PBX & AV equipment's
Contractor Agency) (hereinafter called "the and AMC for IP-PBX & AV equipment's Contractor
Agency") in the sum of .................................... for which payment well and truly to be made to the said
Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed with the
Common Seal of the said Bank this ................... day of ......... 2015 ............ THE CONDITIONS of this
obligation are:
1. If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the
Bid Form; or
2.
If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the
period of bid validity:
3.
fails or refuses to execute the Contract Form if required; or
4.
fails or refuses to furnish the performance security, in accordance with the Instructions to
Bidders.
We undertake to pay the Purchaser up to the above amount upon receipt of its first written
demand, without the Purchaser having to substantiate its demand, provided that in its demand the
Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or
both of the two conditions, specifying the occurred condition or conditions.
This guarantee shall remain in force up to and inc uding forty five (45) days after the period of the
bid validity, and any demand in respect thereof should reach the Bank not later than the above date.
(Signature of the Bank)
Name of Bidder
38
Ph: 0135-2222306
Web: www.lbsnaa.go.v.in/tenders
Fax: 0135-2632350
.MACHINES INSTALLED IN LBSNAA CAMPUS, MUSSOORIE"
ANNEXURE VI
Technically qualified Bidders as per Annexure IV (Pre-qualification) will be eligible for this stage for
Technical Evaluation .
1. The Technical Evaluation Committee will follow the following criteria:
Technical Evaluation Matrix
SI.No.
Criteria
Max Marks
1.
Quality/satisfactory report from the Valuable
Customers where AMC is currently running.
15
2.
Experience in providing AMC of similar nature in
Govt/PSUs/ other specified institutions.
15
3.
Over all technical staff strength of man power with
Company on 31st March, 2015.
15
4.
Country wide infrastructure support in the form of
direct service centers or franchisees in at least 3
(Three) States/UTs.
10
4.
Annual Turnover of company from AMC business in
last three financial years.
15
5.
Dedicated repair lab/Service Centre available nearby
such as
Dehradun/Chandigarh/Delhi/NCR/Lucknow/400 km
by road distance from Mussoorie .
10
Service support understanding with p"r oof from OEM
or their authorized service provid..er for equipments.
20
Total Marks
100
'
.
7.
2.
Evaluation will be done as per procedure mentiq,ned in Stage 3 of Para B-4 of Section B.
Bidders who receive more than 60 marks, only their financial bids will be opened.
39
Ph: 0135-2222306
Fax:0135-2632350
ANNEXURE-Vll
(If Bank Guarantee is given as Security Money)
To
The Director,
Mussoorie - 248179 (Uttrakhand)
WHEREAS ......... .............................................. ·(Name of supplier) hereinafter called "the Supplier" has
undertaken, in pursuance of contract No................................ dated ................ 2015 to supply
................................... (Description of AMC for IP-PBX & AV Equipment's) hereinafter called "the
order".
AND WHEREAS it has been stipulated by you in the said order that the supplier shall furnish you
with a Bank guarantee by a recognized bank for the sum specified therein as security for compliance
with the Supplier's performance obligations in accordance with the order.
AND WHEREAS we have agreed to give the Supplier a Guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the
Supplier, up to a total of .............................. ............................;. ......... (Amount of the Guarantee in
Words and figures) and we undertake to pay you, upon your first written demand declaring the
supplier to be in default under the order and without cavil or argument, any sum or sums within the
limit of ........................ (Amount of Guarantee) as aforesaid, without your needing to prove or to show
grounds or reasons for your demahd or the sum specified therein.
This guarantee is valid until the ........... day of ........... 2016
• Signature and Seal of guarantors
Address: ........................... .
Date ....................... 2015
All correspondence with reference to this guarantee shall.be made at the following address:
(Name & address of the bank)
40
Ph: 0135-2222306
Fax: 0135-2632350
· MACHINES INSTALLED IN LBSNAA CAMPUS, MUSSOORIE'!
ANNEXURE-Vlll
i.
The services required, bidding procedures, bid form, contract terms and instructions are
prescribed in the bidding documents. The bidder is expected to examine all instructions,
forms, terms and conditions, schedule to tender, and other documents before quoting.
ii.
Failure to furnish all information required or submission of bid not substantially responsive
to the bidding documents in every respect will be at the bidder's risk and may result in
rejection 9f its bid.
Ill.
Requirement of ANNUAL MAINTENANCE CONTRACT OF AUDIO VIDEO EQUIPMENTS; IPPBX AND PHOTOCOPY MACHINES INSTALLED IN LBSNAA CANJPUS, MUSSOORIE" listed in
Section 'D'.
(J
/;::::::
Deputy Director
41
Ph: 0135-2222306
Fax: 0135-2632350
ANNEXURE-IX
To
The Director,
LBS National Academy of Administrat[on,
Mussoorie - 248 179 (Uttrakhand)
· Dear Sir,
1.
I/ we have carefully read the content of the tender for " ANNUAL MAINTENANCE
CONTRACT OF AUDIO VIDEO EQUIPMENTS, IP-PBX AND PHOTOCOPY
MACHINES INSTALLED IN LBSNAA CAMPUS, MUSSOORIE" and hereby offer to
provide the Comprehensive AMC for AV Equipments/Avaya IP-PBX/Photostat Machines
at the rate given below:
I/we quote final bid price per year for LSBNAA schedule of requirement as
Figure
Words
Price in Rs.
Taxes in Rs.
Total
1. I/We understood the instruction to the tenders and conditions of contract in the' schedule to
the Tender form and accept them, ubject of paragraph thereof.
2.
-
I/We am/are fully aware of the nature of requirement and my/our offer is to provide AMC
for IP-PBX & AV equipment' s strictly in accordance with your requirements.
3. I/We agree to arrange to provide the AMC for IP-PBX & AV equipment's as per the
requirement of LBSNAA, Mussoorie in good condition .
Dated this _ _ _day of _ _ _ _ _ 2015
Yours faithfully,
42
Ph: 0135-2222306
Fax:0135-2632350
MACHINES INSTALLED .IN LBSNAA CAMPUS, MUSSOORIE"
ANNEXURE-X
DEED OF AGREEMENT
To be executed at the time of entering into agreement before placing order. Each page of this form
shall be signed by the tenderer for acknowledging that he/she has seen the terms and conditions
of the agreement.
Agreement.
The agreement is made on this _ _ _ _ _ day of _ _ _ _ _ _ 2015 between
.. -
M/s. _ _ _ _ _ _ - - - - - - - - - ' - ' - - - - - - - - - - - herein referred to as th~
contractor carrying on business under the name and style of
M/s.
of the one part.
LBSNAA, acting through the Deputy Director (E&C Section), herein after referred to as the other part
whereas the said contractor has agreed with the LBSNAA, for ANNUAL MAINTENANCE CONTRACT
OF AUDIO VIDEO EQUIPMENTS, IP-PBX AND PHOTOCOPY MACHINES INSTALLED IN LBSNAA
CAMPUS, MUSSOORIE as listed in Section 'E' of this Tender.
Now this indenture witness that in consideration of the promise, it is mutually agreed and declared
between parties hereto as follows.
1.
The contractor agrees to undertake for Annual Maintenance Contract of all the equipment's
listed in Section 'E' of the this Tender as per the requirement as agreed to in their bid letter
no. -----------------------------dated -------- ------------------at the rates quoted by him/them. The
rates are inclusive of all the levies taxes like sales tax; Value Added Tax and excise duty
freighted.
2.
The Contractor agrees to provide the AMC services as per SLA clause B-1point1.
3.
The AMC rates mentioned in this contract for the period ............ .. to ............. will be valid for
three years period from the date Qf purchase order. This contract may be renewed for a
further period of one year at a time and maximum for three years, provided LBSNAA. is
satisfied with the services of the Contract@r. The LBSNAA will have right to terminate the
contract at any time by giving one months' notice in writing if services are . not found
satisfactory. The contractor shall agree that the penalty shall be imposed according to SLA
Section 'D' of this tender.
4.
The successful bidder will submit an undertaking that he will abide by all the terms and
conditions of tender documents and he will adhere to all the service related terms and
conditions mentioned in Service Level Agreement (SLA).
5.
The Contractor agrees to submit the 8% Security Money deposit of the Annual Contract
value in favour of the Director,LBSNAA, Mussoorie and valid form the date of Purchase
order/Contract to sixty days beyond the date of completion of all contractual in shape of an
Account Payee Demand Draft/Fixed deposit/Bank Guarantee from a Commercial Bank. The
43
Ph: 0135-2222306
Fax: 0135-2632350
Contractor agrees to submit the said Security deposit with-in 2-3 weeks from the date of
Purchase order/Contract.
6.
The security deposit paid by the contractor for due and faithful performance of the contract
by the contractor of;all and several covenants herein contained of his part to be observed
with full power. Deputy Director in charge of the E&C Section on behalf of the LBSNAA will
be entitled to appropriate the said sum to any damage, penalties and other sums which the
contractor may be required to pay in case the contractor fails to perform /fulfill or to keep
and observe all or any of the said conditions of the agreement on his part herein after
contained .
7.
That all disputes , differences and questions arising out of or in any way touching or
concerning this agreement or subject matter thereof or the representative rights , duties or
liability of the parties shall be referred to the sole arbitration of the Director, LBSNAA or any
person nominated by him. The arbitration shall be in accordance with the Arbitration and
Conciliation Act, 1996, The arbitrator shall be entitled to extend the time of arbitration
proceedings with consent of the parties. No part of the agreement shall be suspended on
the ground of pending arbitration proceedings.
8.
The Security Deposit is liable to be forfeited to the LBSNAA without any prejudice to any
other rights and remedies of LBSNAA in case the contractor fails to undertake the contract
work, as per the work orders and as per the terms and conditions given in tender schedule
during the currency of the contract including the extended period if any.
9.
That the tender schedule, instructions to the bidders and terms and conditions, etc shall also
form part of the agreement.
10.
That the contractor acknowledges that he has fully acquainted him-self with all the terms
and conditions and he/she shall not plead ignorance of the same.
11.
In witness whereof, the contractor has set his hand and the LBSNAA has caused for and on
his behalf to set his hand, the day and the year first written above.
Signature of the authorized official of
Company/Firm
Signature of the authorized official of LBSNp.A
Name:
Address:
Name:
Address:
WITNESSES
1.
2.
44
Ph: 0135-2222306
Fax:0135-2632350

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