Chichester Players Annual General Meeting

A company limited by guarantee registered in England. No. 5735140
Registered Office: New Park Community and Arts Centre, New Park Road,
Chichester, West Sussex, PO19 7XY
A charity registered in England and Wales (1149929)
To:
All members of Chichester Players
Flat 2 Streete Court
22 Victoria Drive
BOGNOR REGIS
PO21 2RL
01243 864560
secretary@chichesterplayers.org.uk
Date: 31 August 2015
MINUTES OF THE CHICHESTER PLAYERS ANNUAL GENERAL MEETING HELD AT 8.15 p.m.
ON 19 SEPTEMBER 2014, AT THE FOUR CHESNUTS PUBLIC HOUSE
Present:
In attendance:
1.
Tom Worthen
Chris Dwyer
Romayne Brown
Michaela Cooke
Pammi Haylett
Paul Masters
Vanessa Merrett
Gillian Montgomery
Jane Blackford
Kylie Blackman
Matthew Blyther
Rick Brookes
Tom Cooke
Vic Holloway
Ethel Hosking
Tony Hosking
Georgina Jackson
Barry Jarvis
Steve Jupp
Debbie Mabbitt
Judith Porter
Michael Ryder
Joseph Saxon
Peter Waters
David Young
David Brown
David Hedges
Tiffan Jones
Judy Saxon
Chairman
Vice-President
Director
Director
Director
Director
Director
Director
Life Member
Life Member
Secretary
Item
(a)
Discussion and Decisions
(b)
Apologies
Alison Barnes, Amanda Bond, Daisy Dawes, Jonathan Dodd, Gaye Douglas, Viv
Edmundson, Christine Fleming, Chris Harvey, Richard Kinder, Chrissie Lieurance, John
Lieurance, Gill Madley, Kevin Madley, Claire Mitchell, Tony Newton, Paul Reeve, Steve
Thomas, Sandie Walker, Richard Whincop, Carol Williams, Melville Wilson.
2.
Minutes
The minutes of the 2013 AGM were approved and signed.
3.
Chairman’s
Report
The protection of children policy was up to date and in place.
The year’s offerings ranged from traditional drama to theatre of the absurd, taking in new
works and those offering a modern approach to orthodox fare. This gave everyone an
opportunity to do something that suited them; there had been good shows with good
houses, and the Players and the Board could be proud of that.
Thanks were due to Vanessa Merrett for her huge amount of work as Treasurer, which
went above and beyond what might be expected of her; David Brown for editing Masques
and taking minutes; Romayne Brown for organising social functions; Pammi Haylett for
sending emails on his behalf, and her membership work; James Allen for bringing
intelligence and common sense to the role of Vice-Chairman, in which he had done all that
was to be expected; Richard Kinder for chairing the Play Selection Committee; and
Gillian Montgomery for NPC liaison and those grubby but necessary jobs that no-one else
would do.
There had been a good annual dinner, and it was noted that Steve Jupp had received an
Albert Award for Best Cast Actor as Starveling,
Richard Brookes and Joseph Saxon were moving on, and would be missed as people and
as actors, Richard as a director and Joseph as a writer; replacing them would be difficult.
Vanessa Merrett had decided to stand down as Treasurer, but would remain on the Board,
and a replacement would be needed.
The Chairman observed that he had spent five years in that office, and felt that the time
had come to step aside, although he too would remain on the Board. As this was a late
decision, there had been no opportunity to arrange an election, and he would remain in
post until the first Board meeting, but he recommended James Allen to the Board as a
potential successor.
Finally, he thanked Chichester Players.
4.
Treasurer’s
Report
A report (Appendix A) was distributed; that improvements to equipment had been possible
was largely due to the work of Romayne Brown and Pammi Haylett in organising profitable
socials.
5.
Auditors’
Report
A report (Appendix B) was distributed, and an error noted in that the year-end was 31
July, and not 31 August. The auditors had been very impressed with Vanessa Merrett in
her short time in post.
6.
Election
Tom Worthen was re-elected as Chairman, and David Brown as Secretary.
7.
Election of
Directors
The ordinary Company Directors, less Richard Kinder, who had not sought re-election,
were re-elected to the Board, and a vote of thanks passed for work done by Kylie
Blackman, who was also elected to the Board.
8.
Election of
Auditors
Pammi Haylett proposed, and Paul Masters seconded, Jonathan Dodd and Chris Saunders
to remain as Auditors, and they were duly re-elected.
9.
Any other
business
There were suggestions that the Players should have a programme of productions prepared
annually, but the lack of submissions and need for flexibility were noted.
It was noted that the website, Twitter feed and Facebook group all need updating, and it
was suggested that the Players link to Facebook group for theatre performance in Sussex.
The merits of the late summer slot were discussed, and it was felt good to keep it.
The meeting closed at 9.21 pm.
G L MONTGOMERY, Mrs
Chairman
Appendix A
Appendix B