P. A. C. U. R. H. How to be a… President

“The Most Jumpin’ Region in the Nation”
How to be a…
P. A. C. U. R. H.
President
Presented by the
Pacific Affiliate Regional Directorship
Developed December 2005; Updated –January 2006
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“The Most Jumpin’ Region in the Nation”
“The Most Jumpin’ Region in the Nation”
Welcome to PACURH!!!
Welcome to the Pacific Affiliate of College and University Residence Halls!
Congratulations on your accomplishment of becoming President of the residence
halls organization at your university. In time you will find that your position isn't
always easy, fun, or fair, but as a leader you will overcome obstacles and bring
residents together simultaneously.
This manual has been compiled from a variety of sources including the N.A.C.U.R.H.
website, the How To Be A P.A.C.U.R.H. N.C.C. Manual, stories, anecdotes, and a
variety of other sources all of which are designed to help give you the resources you
need to be P.A.C.U.R.H President.
The Six Parts to a Being a PACURH President
1. Understanding the NCC position
The most successful schools are those in which the President has a sound understanding on the NCC
position within their respective university and within both the region and the nation.
2. Working with your NCC
Understanding the expectations of your NCC both regionally and nationally can help you support your
NCC when at conferences and at home; often NCCs and Presidents are concerned about a power balance,
especially at conferences, and being well informed and supportive can help delegations and the
relationship between you and your NCC.
3. Leading Your Executive Board
While your NCC is key at the regional and national level, let’s not forget who is the leader at the school
level, which is why it is even more important to work as a team throughout the year so you’re Executive
Board and residents to see a co-leadership where you demonstrate delegation, clear communication, and
time management.
4. Staying connected with the Region
Your NCC is the main lesion and holds voting rights for your university; however, being an informed
President and being educated on the issues and bids that your NCC will see at conferences is key in both
your schools success and your personal success with your NCC.
5. Knowing the NACURH/PACURH building blocks
NACURH and PACURH have many opportunities for you school to receive both national and regional
recognition for programs, leadership development, and the chance to have your school host regional
conferences, national conferences, and even national offices.
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“The Most Jumpin’ Region in the Nation”
6. Transitioning to the next President
Proper transition of a president is vital to the success of any executive board and is crucial to being a
PACURH president. Information about how to best work with NCCs, sharing your personal success, how
to work with other regional presidents, in addition to being signed up on regional list serves.
Understanding Your PACURH NCC
The NCC stands for National Communications Coordinator. The NCC is the voting representative of
each college and university at the regional level of RHA. In other words, the NCC is the person who
sits at the table of national and regional conferences representing their school and voting on issues
in a way that benefits their host institution the most.
As the president, you are expected to work together with your executive board to create a
harmonious work environment that is in favor of the residents. Your school’s NCC also has the
same objectives on the regional level and it is up to the two of you to work together to lead
delegations (when the situation presents itself), represent your university, and find a way for both
of you to be involved and support each other especially during conference time.
The region and nation is very specific in what tasks each school’s NCC must accomplish because
they are the ones who represent their respective university regionally and nationally. Each NCC is
expected to:
Affiliate your university by filling out the necessary forms, submits dues, complies an NIC report,
reads and submits proposals and policies for regional and national approval.
Recognize residents by submitting OTMs, establishing an honorary recognition program; a
chapter of the National Residence Hall Honorary (NRHH), and bidding for Regional and National
Awards.
ProgramSource on-campus by ordering Resource File Index (RFI) and presenting programs at
conferences at the state, sub-regional, and national conferences (if applicable).
Organizes delegations and arrange registration and travel plans for conferences
Represent your school to the PACURH Regional Board of Directors and the National Board of
Directors, at the PACURH Regional Business Meetings (PACURH & No-Frills), and your school and
the PACURH region at the NCC Corporate Business Meeting.
Being supportive and working with your NCC will make the difference!
Leading Your Executive Board
Being a president of any organization is a challenge, but to “live in a fishbowl” and be the
president of your residence hall organization can present a different array of challenges.
Needless to say, each respective university has its own requirements and standards as to
how you as the president will be expected to meet.
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Here are the things every president should know:
Never expect your volunteers to do something you wouldn’t do yourself.
Do not assume that your volunteers will know how you want something done if you do not
explain it to them.
Explain why.
If something needs to be done in a rush, be sure to explain the importance of it to the person
you are asking to do it. They will then have a greater sense of belonging and feel more a part
of the project.
Don’t blame others for your mistakes.
We are all human and we all make mistakes. If you set an example of owning up to yours,
your group will be more likely to do the same. It is easier for the leader to take responsibility
sometimes, even if it is only partially your fault.
Give praise when it is merited.
Presidents generally think that they are generous with their praise, while volunteers generally
think that their praise is scarce. People are always hungry for recognition and appreciate even
the smallest display of appreciation.
Criticize constructively and in private.
Constructive criticism goes beyond pointing out mistakes; it emphasizes how to do the job
correctly.
Supply feedback.
Do not delay this task for so long that when you finally get around to it it’s too late.
Share information.
The information that you receive in meetings and throughout campus is beneficial and
informational to all members (even if it does not interest you). Part of the role of president is
that of information disseminator. Pass on all information in a timely manner.
Be ethical with all that you do.
You are not only the most visible role model for your group, you also represent your group
on campus, regionally, and nationally; remember being a leader is living life in a fishbowl.
Give credit when credit is due.
By recognizing the person who completed the project or did the majority or work, you are
giving them an incentive to work for you in the future. You are also showing yourself as a
good leader in the process.
Listen.
You don’t know everything. Give people the opportunity to respond and step forward.
Plan retreats and leadership development workshops.
Retreats and leadership workshops are necessary for your executive board to learn how with
each other and learn about each others leadership styles. There are a variety of books and
resources for leadership activities; find the ones that work best for you.
Set the Example.
Your executive board will follow your lead, so it is up to you to set the example when planning
programs, arriving at meetings, and how you conduct yourself.
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Manage Your Time.
Find a way that works best for you to organize yourself. Is it a day planner? Outlook? Post
its? Find a way and use it; presidents who are on time, organized, and follow through make
their executive boards very happy.
Staying Connected with the Region
Often, it is overwhelming to deal with the pressures of being the president, especially in challenging
times. It can often feel like know one else know what it is like to be in your position, here is where
staying connected with the other regional presidents is so help. Feeding off of each other's
successes and looking for ideas to help solve problems you're having at your home school are some
of the benefits of keeping up on your email and networking at conferences.
You can easily stay connected and maintain the conference friendships you have made thanks to the
wonder of technology:
Email
Exchange email addresses and you'll be sure to keep in touch. Forgot to ask? No
worries. Ask your NCC to do an email to the list serve, contact your schools RCC,
or contact your Presidential Resource Coordinator.
AIM
Hopefully, you were able to exchange email addresses and AIM screen names; it’s
always a great feeling when one of your fellow regional presidents sends you a,
“Have a great day” IM or just messages to say “hi” after a conference.
Telephone
Yes email and AIM are great, but telephone is an even more personal way to check
in, and everyone loves a text message.
Snail Mail
Use the United States Postal Service to send papers about programs and tangible
items.
The Forum
Found at www.nacurh.org/forum, PACURH has a specific sections devoted entirely
to our region where you can create your own discussion topics to have others read
and comment on them. You will also find sections dedicated to NRHH, Presidents,
and where the RBD posts their monthly reports.
PACURH President Yahoo Groups
Similar to the PACURH List Serve, PACURH Presidents has a Yahoo Group
(pacurh_prez@yahoogroups.com) monitored by the PACURH PRC. Here, if you
email the group address, you have the ability to contact all the of the regions
presidents who are also members of the group.
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NACURH/PACURH Building Blocks
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NACURH is the largest student-run organization in the world.
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NACURH is composed of eight affiliates: Great Lakes, Intermountain, Midwest, North East, Central
Atlantic, Pacific, South Atlantic, and South West.
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Each NACURH school selects at least one National Communications Coordinator (NCC). NCCs serve
as the communications link between their RHA, other schools and the regional and national offices.
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NACURH is an incorporated, non-profit organization, with a National Board of Directors (NBD)
made up of eight Regional Directors (voting), three National Executives, two office Directors,
NACURH Advisor, Conference Resource Consultant, NACURH Conference Chairperson, and
Regional Associate Directors (ex-officio). Each member school, through its NCC, has a vote in the
corporate body.
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Membership dues, corporate contracts, and the interest from the reserve accounts fund NACURH.
Alphabet Soup
(Acronyms)
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NACURH -National Association of College and University Residence Halls
NACURH has eight Regional Affiliates:
o CAACURH – Central Atlantic Affiliate of College and University Residence Halls
o GLACURH – Great Lakes Affiliate of College and University Residence Halls
o IACURH – Intermountain Affiliate of College and University Residence Halls
o MACURH – Midwest Affiliate of College and University Residence Halls
o NEACURH – New England Affiliate College and University Residence Halls
o PACURH – Pacific Affiliate of College and University Residence Halls
o SAACURH – South Atlantic Affiliate of College and University Residence Halls
o SWACURH – Southwest Affiliate of College and University Residence Halls
NACURH has two National Offices:
o NIC – National Information Center
o NRHH – National Residence Hall Honorary
One of NACURH's major services is the: RFI -Resource Files Index
(Database of all programs collected since the 50’s)
Awards are major recognition tools for NACURH member schools:
o OTM – Of The Months Awards
o OTY – Of The Year Awards
o POY – Program of the Year
o SALT – Student Award for Leadership Training
o SOY – School of the Year
o AAFN – Association of Alumni and Friends of NACURH
o AAFP – Association of Alumni and Friends of PACURH
Many of our positions have acronyms too:
o AD – Associate Director
o CRC – Conference Resource Consultant
o NBD – National Board of Directors
o NCC – National Communications Coordinator
o RBD – Regional Board of Directors
o RCC – Regional Communications Coordinator
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o
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RAD – Associate Director of NRHH/Recognition
PRC – Presidential Resource Coordinator
RTC – Regional Technology Coordinator
RHA – Residence Hall Assembly or Residence Hall Association
HC – Hall Council
NACURH Benefits & Services
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The National Information Center (NIC) serves as the NACURH National Office, and is home of the
NACURH Resource Files, containing thousands of programs in over 30 categories ranging from
alcohol awareness to leadership training. NCCs may order up to 100 pages from the RFI free.
Additional, pages can be ordered for a nominal fee.
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Three major conferences are held each year. The PACURH Regional Conference is usually held in
November, the No-Frills Conference is usually held in February/March and the National Conference
is held is May. Additionally, many states and some sub-regions may host conferences as well. A
variety of sessions are presented, giving new insights into programming, policy changes, personal
leadership skills, and much more.
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Corporate Contracts: NACURH endorses the services of On-Campus Marketing (OCM), an
organization that specializes in the area of no-risk fund-raisers for your Residence Hall Association.
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Communication: The NACURH Network (national newsletter), the PACURH Wave (regional
newsletter), NCC Letters/Newsletters, Web Sites, List Serves, the NACURH forum, Phone Calls and
Electronic Mail are all ways in which NACURH communicates.
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Recognition: Outstanding students who have contributed to their RHA, Region, and NACURH as a
whole are recognized through OTMs, PACURH and NACURH awards, entry into the Association of
Alumni and Friends of PACURH (AAFP) and entry into the Association of Alumni and Friends of
NACURH (AAFN).
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Program Development and Leadership Training: By way of conference attendance, idea and
information sharing, cooperation and communication between NCCs of member schools, and use of
the RFI.
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Professional Affiliations: NACURH is represented well with the Association of College and University
Housing Officers-International (ACUHO-I) and with the American College and Personnel Association
(ACPA).
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Intangibles: Motivation, group unity, sense of identity, involvement, pride, recognition, and reward.
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PACURH and NACURH AWARDS
School Awards
• PACURH/NACURH School of the Year recognizes outstanding achievements on the campus
level by a residence hall organization and associated groups, as well as contributions on regional and
national levels. This award is selected at the No-Frills conference.
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PACURH/NACURH RHA Building Block Award recognizes those RHAs that are still growing.
It recognizes outstanding achievement and growth on a campus, regional and national level.
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PACURH and NACURH AWARDS
(continued)
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PACURH/NACURH NRHH Outstanding Chapter of the Year is presented to the NRHH
Chapter that has best exemplified the criteria, service and character of NRHH.
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PACURH/NACURH NRHH Building Block recognizes an NRHH Chapter which shows
outstanding growth and development during the year of nomination.
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NACURH/ACUHO-I Program of the Year Award recognizes the program chosen as best in
NACURH by the National Board of Directors. Schools submit written bids to the Conference
Resource Consultant by December 1. In January, the NBD chooses two finalists who will present the
program at the NACURH Conference. The NBD then selects the winner. The winner receives a
$2000 grant from ACUHO-I, the runner-up receive $500. The PACURH Program of the Year
Award is selected at the regional conference.
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NACURH/ACPA Student Award Leadership Training (SALT) recognizes innovative
leadership development programs initiated, and developed by students. Schools submit written bids
to the Conference Resource Consultant by December 1. In January, the NBD chooses the winner who
will present the program at the NACURH Conference. The winner receives a $1000 grant from
NACURH and ACPA and attends the ACPA national convention. The PACURH SALT Award is
selected at the regional conference.
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PACURH/NACURH Commitment to Diversity Award recognizes schools that involve a
student-directed year-long and campus wide commitment to awareness and education of residents
concerning diversity issues.
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PACURH/NACURH Community of the Year recognizes the contributions of residential life
communities and the impact they have on their students and the rest of campus.
Individual Awards
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NACURH Gold Pins are awarded each year by the NACURH Chairperson to up to eight people
whose continued service, dedication, and support have helped the organization excel. This is the
highest possible award in NACURH, Inc. This award is selected at the NACURH Conference.
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Silver Pins are awarded by the Regional Director to no more than eight individuals who have
contributed to the success of the organization. This is the highest honor bestowed by each of the
eight Regional Directors. This award is selected throughout the Director’s term in office.
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Association of Alumni and Friends of NACURH (AAFN) recognizes individuals that have
made major contributions and service to their school and NACURH. This award is nominated by the
individual’s member school and induction into the organization is paid for by the individual’s school.
The award is selected before the NACURH Conference.
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PACURH/NACURH Four Year Outstanding Service Award recognizes individuals who have
contributed to their member institution’s residential community, the PACURH Region and NACURH
during a four year period (symbolizing the four years of attending college).
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PACURH Three Year Outstanding Service Award recognizes individuals who have contributed to the
member institution’s residential community and the PACURH region during a three-year period.
PACURH and NACURH AWARDS
(continued)
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PACURH Outstanding Advisor Service Pin recognizes up to four outstanding advisors
every year at the Regional Advisors discretion.
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Conference Service Pin presented to each member of the conference staff for their
outstanding service to hosting a PACURH conference.
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PACURH First time Conference Scholarship
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PACURH Certificate of Excellence recognizes individuals who have made outstanding
contributions to PACURH, specifically individuals that have helped the Associate Director of
Administration and Finance in their position. This award is selected at the NACURH conference.
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PACURH Certificate of Excellence – NRHH recognizes individuals who have made outstanding
contributions to PACURH, specifically individuals that have helped the Associate Director of
NRHH/Recognition in their position. This award is selected at the NACURH Conference.
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PACURH/NACURH On Campus Marketing NCC of the Year is awarded to the NCC who was
most active in and supportive of PACURH, NACURH, and his/her school during the year.
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PACURH/NACURH On Campus Marketing Distinguished Service Award recognizes the
outstanding lifetime achievement of a student (non-NCC or NBD) who has provided distinguished
student leadership to his/her school, PACURH & NACURH.
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PACURH/NACURH Hallenbeck Service Award is awarded to an advisor or student affairs
professional with outstanding life-time service to their region(s) or the nation.
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PACURH/NACURH On Campus Marketing Student of the Year recognizes the efforts of an
outstanding student (non-NCC or NBD) over a one-year period who has made significant
contributions to their school, their community, and their region.
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PACURH/NACURH First Year Experience Award recognizes the outstanding contributions of
a first year student to their campus, the region and the nation.
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PACURH/NACURH Advisor of the Year recognizes outstanding contributions made by an
advisor of an affiliated residential life programming board and governing body of PACURH.
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PACURH President of the Year recognizes outstanding contributions made by a president of an
affiliated residential life programming board and governing body of PACURH.
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PACURH Executive Board Member of the Year recognizes outstanding service to the residence
halls by an executive board member.
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PACURH Residential Assistant of the Year recognizes outstanding service to the residence
halls by staff members who live within the residence halls.
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PACURH Resident of the Year recognizes outstanding service to the residence halls by a resident
living within the residence halls.
PACURH and NACURH AWARDS
(continued)
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PACURH/NACURH NRHH Outstanding Member of the Year recognizes outstanding service
to PACURH and NACURH through NRHH by an individual who has been directly affiliated with the
organization.
Most PACURH awards are voted on during the No-Frills Conference in the NCC and NRHH Boardroom
meetings. POY and SALT, however, are voted on during the PACURH regional conference by the NCCs.
Many of the individual awards are presented at No-Frills; some of the service pins are presented throughout
the year, or at the national conference. NACURH awards are voted on by members of the NBD during the
NACURH conference and announced during closing ceremonies.
PACURH CONFERENCE AWARDS
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Most Spirited Delegation is based on spirit, sportsmanship, and enthusiasm displayed at the
conference.
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Best School Roll Call is awarded at the regional conference to the school(s) that have the best Roll
Call. Two schools are partnered up to perform their roll call.
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Best School Display is based on creativity/originality, relation to conference theme, esthetic value
and general appearance, general information about school, and relevant information for delegates.
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Delegates at the conference determine Top Ten Programs. The Top Ten Programs are
brought back for an encore on the Sunday of the conference.
What is a Bid?
When a school, program, organization, or person deserves to be recognized at the regional or national level,
they are nominated for an award at the conference. The process, which may include a written and/or an oral
portion, is called a bid. You can nominate bids for:
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Conference Host Bid – requires an oral presentation
Position Bid (on the Regional Board of Directors) – requires an oral presentation
Award (all awards listed above) – requires just written presentation
The first step for considering what to write for a bid is to read
through the documentation of what is required for the bid.
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The candidate interested in bidding for an RBD or NBD position must fit all
requirements for the award/position listed in the PACURH and NACURH Policy books
found at www.nacurh.org and www.nacurh.org/pacurh .
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The next step is to submit a Letter of Intent (a statement that a bid will be written for this award,
usually e-mailed to the director by a date predetermined by the Director).
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Written bids are always typed. Bids include specific content and format that must be followed.
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Beyond the basic requirements, bids are enhanced with clip art, color, and a fun theme.
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Bids for awards must be DATE specific- the time frame of the content must be from the previous
NACURH to the up-coming NACURH conference.
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Content of bids vary greatly depending on the award, but there are common components. Many bids
require letters of recommendations, cover pages, budgets, and/or lists of experience. Bids can range
from 30 page limits (bids like school of the year or conference bids) to only a couple of pages.
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Position bids usually include three main components- previous experiences, goals to improve the
position, and letters of recommendation.
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Award bids will be e-mailed to the RTC, while position and conference bids will be brought to the
conferences. Upon completion of conference registration, the Director will let NCCs know how many
copies are needed.
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Oral bids require a timed presentation, followed by time for NCCs to ask questions of the presenters.
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Examples of bids are available from the Resource File Index through NACURH.
NRHH
What is an OTM???? NRHH??
The National Residence Hall Honorary is made up of the top 1% of all on-campus leaders throughout the
nation. Part of their goals is to recognize those people who do outstanding things around campuses. One of
the ways they recognize people is by the Of the Month Awards. OTMs are given out each month to people
nominated for different categories like:
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Advisor
Executive Board Member
NRHH Chapter
Program – Social, Educational, Community Service, Diversity/Multi-cultural
Resident Assistant
Spotlight- (generic)
Student
Community
Faculty
Say, for example, that someone puts on an outstanding program that you feel deserves an award. You could
nominate them for an OTM by filling out a simple form that describes the program or that person’s
contributions. The OTM is then turned into the NRHH chapter at your school. If you do not have an
NRHH Chapter, you can still submit OTM Nominations to the Associate Director of
NRHH/Recognition by the 10th of each month for the month prior. The winner from your campus level is
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then sent to the regional, and finally the national level to compete. As an RHA Representative, you have the
opportunity to see the great accomplishments of those who live in your hall- why not take a small amount of
time and recognize them for it, so that they are encouraged to keep doing good work.
How Do I Write An OTM?
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Writing OTMs are easy. For each category there is a simple form that
you fill out. The form includes:
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School
Region (PACURH)
Nominee: (who’s the award for)
Nominator: (who’s writing it)
Address (of both)
Phone (of both)
E-mail: (of both)
On Campus Population
Word Count (careful, there are limits)
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Program OTMs also include:
• Target Population: # of people that they hoped would attend
• Number of people in attendance
• Number of people needed to organize
• Time needed to organize
• Dates
• Cost
• Origin- where it came from
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What do I write about?
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What if I want to nominate someone who doesn’t fit in the categories?
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Where can I find more information about NRHH?
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Each OTM is a short essay about what makes the nominee worthy of the award. Common things
to include:
• How they fulfilled their job
• What they did above and beyond their job
• What makes them unique
The Spotlight OTM allows you to nominate anyone that doesn’t fit into the typical OTM categories.
Contact national office through their web page at http://www.nrhh.org
Transitioning the next President
Remember when you were elected? Did you feel that you were properly transitioned?
Didn’t it feel great to know what you were doing? Wait, what did you say? You didn’t
get transitioned? OH MY GOODNESS! Whatever your circumstance were, it is very
important to transition the next person who will be taking your position.
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What to Include in Transitioning
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List of Goals that were Accomplished
List of Goals Not Accomplished
Traditions- Why We Did What We Did
Contact information for the PACURH Presidential Resource Coordinator
Transitioning the next President
(continued)
o
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How to get on the appropriate list serves.
Suggestions:
o Keep everything on computer if possible, especially things like school reports, and at
transition, transition docs on a flash drive or like storage system.
o Start early in compiling your transitioning information
o Keep a page of history- of who held the position, what they did, what events occurred during
their term. It’s also a great idea to include contact information of those people.
o If possible, schedule a time to sit down with the next president to have a transitional meeting.
o If possible, bring your President in Transition to No Frills or NACURH so that the transition
can be made smoother and conference connections can be established
PACURH President in Review
These questions should help clarify your position and responsibilities to your school, your
region, and NACURH.
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Have I supported my NCC in allotting meeting time for him or her to increase our understanding and
awareness of PACURH, NACURH, and how we as a school can be more active?
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Have I responded to other schools who request information and help?
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Have I supported my school’s NCC to take advantage of the 100 free pages from the RFI?
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Have I supported my school’s NCC to encourage conference attendance?
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Does our school go out of its way to promote spirit and fellowship at conferences (through cheers,
personal contacts, banners, stickers, t-shirts, display)?
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Did I support my NCC to encourage and solicit members of my delegation to present programs?
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Did I support my NCC by volunteering to take charge of committees and/or special projects if I am able?
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Do I submit OTM nominations monthly?
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Does our school have worthy applicants for regional and national awards? Am I support my NCC to make
sure that we are we bidding for POY or SALT?
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Is our school looking into the possibility of hosting a National, Regional, or No-Frills Conference?
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Am I supporting my NCC to see if our school looking into the possibility of hosting the NIC or NRHH
Offices?
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Do I initiate contact with the Regional Directorship when I am in doubt about something?
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Do I make suggestions to PACURH when I have ideas?
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Am I considering running for an RBD position? Would my school and RHA support me?
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Have I planned to transition my ideas to the next President?
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Web Pages
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NACURH: www.nacurh.org
PACURH: www.nacurh.org/pacurh
NRHH: http://www.nrhh.org
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