Buyers Guide

Government of Western Australia
Department of Health
Buyers Guide
Version - 29
Issued – 23 October 2014
HCNS 108608
Supply of Needleless Intravenous Access
Systems and Miscellaneous Needle
Replacement Tools
To
Western Australian Public Healthcare Units
Contract Period: 1 December 2010 to 30 September 2015
Available Extension Options: There are a further three (3) x twelve
(12) month extension options available
Contact Enquiries
Michael Ansty
A/Procurement Officer
Department of Finance – Cluster 2
Level 7, 81 St Georges Terrace
Perth WA, 6000.
Tel:
08 6444 5119
Fax: 08 6444 5234
Email: michael.ansty@health.wa.gov.au
BUYERS GUIDE
HCNS108608
TABLE OF CONTENTS
AMENDMENT RECORD .............................................................................................................................................. 3
CONTRACT OVERVIEW ............................................................................................................................................. 8
SUPPLIER INFORMATION .......................................................................................................................................... 9
RANGE OF PRODUCTS ............................................................................................................................................10
PRICES AND PRICE VARIATIONS ...........................................................................................................................10
GRAPHICS .................................................................................................................................................................10
ADDING/REMOVING PRODUCTS ............................................................................................................................10
CONTRACT SERVICE LEVELS ................................................................................................................................10
i-PROCUREMENT ......................................................................................................................................................11
CONTRACT REVIEWS ............................................................................................... Error! Bookmark not defined.
CONTRACTOR PERFORMANCE REVIEW ............................................................... Error! Bookmark not defined.
BUYER FEEDBACK .................................................................................................... Error! Bookmark not defined.
APPENDIX A – CONTRACTOR’S PERFORMANCE REVIEW FORM ...................... Error! Bookmark not defined.
HCNS 108608
Page 2 of 11
HCNS108608
BUYERS GUIDE
AMENDMENT RECORD
Version Effective
Date
1
2
Amendment
Change
Effected
By
1/12/2010 Original
S.
Landers
10/12/2010 1. There has been a change in the Unit of Purchase (UoP) from Box of 600 to Box of S.
200 for the following Item No 13 (Product Code of 04100015162):
Landers
“TUBE,EXTENSION,INJECTION
SET:
NEEDLE-FREE
MACROBORE;WITH
MALE/FEMALE
LUER
LOCK;PRIMING
10.84ML;150CM LONG;BOX 600”
SYSTEM;
VOLUME
The price per UoP has also changed from $798.06 down to $266.02. The unit price
for this item remains the same. The item description has been amended in that it
now contains a reference at the end of the description to “Box 200”, instead of the
former reference to “Box 600”.
2. There has been a change in the UoP from Pack of 100 to Pack of 50 for the
following Item No 13 (Product Code of 04100015162-100):
“TUBE,EXTENSION,INJECTION SET: NEEDLE-FREE SYSTEM; MACROBORE;
WITH MALE/FEMALE LUER LOCK;PRIMING VOLUME 10.84ML;150CM LONG;
PACK 100”
The price per UoP has also changed from $153.40 down to $76.70. The unit price
for this item remains the same. The item description has been amended in that it
now contains a reference at the end of the description to “Pack 50”, instead of the
former reference to “Pack 100”. The Product Code for this item has been changed
from 04100015162-100 to 04100015162-50.
3. The Product Information Schedule has been amended to incorporate all of the
above changes to both items.
3
07/02/2011 There has been a change in the Unit of Purchase (UoP) from Box of 200 to Box of 300 S.
for the following Item No 17 (Health Catalogue No of “131689B” and Vendor Code of Landers
“04301433200”):
“STOPCOCK, INTRAVENOUS: NEEDLE-FREE SYSTEM; 3-WAY; WHITE
LUER LOCK;PRIMING VOLUME 0.3ML;PVC FREE;BOX 200”
ROTATING
The price per UoP has also changed from $209.71 up to $314.56. The unit price for this
item remains the same. The item description has been amended in that it now contains a
reference at the end of the description to “Box 300”, instead of the former reference to
“Box 200”.
4
5
11/04/2011 Change of Procurement Manager – Tim Kirk
TK
03/05/2011 There has been a change in the Unit of Purchase (UoP) from Box of 50 to Box of 25 for TK
the following Item No 142 (Health Catalogue No of “154384H” and Vendor Code of
“MFX2207E”):
“TUBE,EXTENSION,INJECTION
SET;NEEDLE-FREE
CONNECTION
SYSTEM;NEONATAL;CLOSED;NEEDLE-FREE VALVE;INLINE PRESSURE DISC,2ND
PINCH CLAMP SYRINGE END;ROTATING MALE LUER;SET LENGTH 200CM;PVC”
The price per UoP has also changed from $643.20 up to $321.60. The unit price for this
item remains the same.
6
1/07/2011 Update Procurement Officer – Rachel McKenzie 6444 5607
HCNS 108608
RM
Page 3 of 11
HCNS108608
BUYERS GUIDE
7
8
9
10
15/07/2011 Western Biomedical have changed the following product code:
Item Ref 29 -VALVE,NEEDLE-FREE INJECTION PORT:SMARTSITE POSITIVE
BOLUS;PRIMING VOLUME 0.12ML; 4CM LONG - 3000E
And replaced it with:
Item Ref 29 -VALVE,NEEDLE-FREE INJECTION PORT:SMARTSITE POSITIVE
BOLUS;PRIMING VOLUME 0.12ML; 4CM LONG - MP1000-C.
08/05/2011 Update Procurement Officer – Humairah Fazekas 6444 5280
15/09/2011 Update Procurement Officer – Laura Beresford 6444 5756
01/12/2011 1. Western Biomedical have increased the cost of all items supplied by them by 3.5% in
accordance with CPI Index 6401.0. Please see Price Schedule for details.
RM
HF
LB
LB
2. Western Biomedical have been authorised by the panel to replace the following product;
Item Ref 0013 – Catalogue Number 154307W - TUBE,EXTENSION, INJECTION
SITE;NEEDLE-FREE SYSTEM;SMARTSITE POSITIVE BOLUS NEEDLE-FREE
VALVE;ON/OFF CLAMP;BORE 0.7MM;PRIMING VOLUME 0.23ML; 15.5CM LONG;BOX
100 – 30039E.
Replaced with;
Item Ref 0013 – Catalogue Number 161140T - TUBE,EXTENSION, INJECTION
SITE;NEEDLE-FREE SYSTEM;MAXPLUS;CLEAR CONNECTOR;MINIBORE;PRIMING
VOLUME 0.51ML; 18CM LONG – MP2002-C. UOP now Box of 50. Price per unit remains
the same. Price per UOP $203.48.
3. Western Biomedical have been authorised by the panel to add the below new product
onto the existing contract;
11
12
13
14
15
16
17
Item Ref 0033 – Catalogue Number 161135K - BLOOD FILTER UNIT,SECONDARY
BLOOD SET:84CM LONG;200 MICRON BLOOD FILTER;20 DROPS PER/ML;NONVENTED;16ML PRIMING VOLUME;2 PIECE MALE LUER LOCK AND HANGER:BOX 50.
– 10016242. Price per UOP $168.19
21/12/2011 Western Biomedical ;
LB
Updated contact details for Contractual Enquiries and Clinical Enquiries.
12/03/2012 Update Purchasing Officer Emily Carpenter – 6444 5387
26/03/2012
The Unit of Measure has been amended for item vendor code 500 021E from a box
of 100 to a box of 50.
07/06/2012 Update of Procurement Officer – Charlene Singh - 64445866
A new contract manager has been appointed. Enquiries can now be directed to:
Anna Chai
Procurement Officer
10/09/2012 Department of Finance – Health Cluster
Ph: (08) 6444 5090
Fax : (08) 6444 5234
Email: Anna.Chai@health.wa.gov.au
17/09/2012 Amended contact details for Western Biomedical – Mary Murphy
Prices for all items supplied by Western Biomedical have increased by 2% effective 1
December 2012 – in accordance with the terms and conditions of the Contract.
07/11/2012
EC
EC
CS
A. Chai
A. Chai
A. Chai
Please see the Product Information Schedule for further details.
18
A new contract manager has been appointed. Enquiries can now be directed to:
Adam Gale
Procurement Officer
Department of Finance – Cluster 2
20/11/2012 Level 7, 81 St Georges Terrace
Perth WA, 6000.
Tel:
08 6444 5221
Fax: 08 6444 5234
Email: Adam.Gale@health.wa.gov.au
HCNS 108608
A. Gale
Page 4 of 11
HCNS108608
BUYERS GUIDE
19
30/11/2012 Update Supplier Information – Western Biomedical
A. Gale
Please be advised that the Unit of Purchase (UOP) and Price (Per UOP) Ex GST
have been amended for the following items from Western Biomedical, effective
th
date of Tuesday 19 of February 2013, details as per the below table:
20
19/02/2013
Item Ref No.
HCN No.
Vendor Code
Previous UOP
New UOP
0023
154332G
500-031E
BOX 100
BOX 50
0030
154352K
04302260452
BOX 100
BOX 300
0032
151654T
30862
BOX 100
BOX 50
0033
154368J
MFX2310E
BOX 60
BOX 40
0033
154369K
MFX2311E
BOX 30
BOX 40
0035
154385J
MFX2294
BOX 50
BOX 100
Item Ref No.
HCN No.
Vendor Code
Previous Price
New Price
0023
154332G
500-031E
$609.85
$304.92
0030
154352K
04302260452
$302.36
$876.32
0032
151654T
30862
$507.35
$248.70
0033
154368J
MFX2310E
$796.39
$530.92
0033
154369K
MFX2311E
$435.09
$566.00
0035
154385J
MFX2294
$379.23
$743.58
Please also be advised that the following item from Western Biomedical has
been withdrawn from the contract, details as per the below table:
Item
Ref No.
HCN No.
Item Description
Vendor Code
0017
154327A
STOPCOCK,INTRAVENOUS:NEEDLE-FREE
SYSTEM;3-WAY;BLUE STOPCOCK
HANDLE;ROTATING MALE LUER
LOCK;PRIMING VOLUME 0.25ML;PVC
FREE;BOX 300
04301443200
A. Gale
The suitable alternative item is currently tendered on contract from Western
Biomedical and has had its item description amended, details as per below table:
21
Item
Ref
No.
HCN No.
0017
131689B
Vendor
Code
OLD
AMENDED
Item Description
Item Description
04301433200
STOPCOCK,
INTRAVENOUS:
NEEDLE-FREE SYSTEM;
3-WAY;WHITE ROTATING
LUER LOCK;PRIMING
VOLUME 0.3ML;
PVC FREE;BOX 300
STOPCOCK,
INTRAVENOUS:
3 PORT;WHITE
ROTATING LUER
LOCK;0.25ML PRIMING
VOLUME;
PVC
FREE;BOX OF 300
A new contract manager has been appointed. Enquiries can now be directed to:
Sheri Png
Procurement Officer
Department of Finance – Cluster 2
07/03/2013 Level 7, 81 St Georges Terrace
Perth WA, 6000.
Tel:
08 6444 5027
Fax: 08 6444 5234
Email: Sheri.Png@health.wa.gov.au
HCNS 108608
S. Png
Page 5 of 11
HCNS108608
BUYERS GUIDE
22
A new contract manager has been appointed. Enquiries can now be directed to:
Anna Chai
Procurement Officer
Department of Finance – Health Cluster
Ph: (08) 6444 5500
Fax : (08) 6444 5234
04/09/2013
Email: Anna.Chai@health.wa.gov.au
A. Chai
The Contract has been extended for a further period of twelve (12) months to now expire
30 September 2014. There are a further 4 x 12 month extension options available. All
other terms and conditions of the Contract remain unaltered.
23
24
25
Prices for all items supplied by Western Biomedical have increased by 2.2% effective 1
04/11/2013 December 2013, in accordance with the terms and conditions of the Contract.
Please see the Product Information Schedule for further details.
A. Chai
A new contract manager has been appointed. Enquiries can now be directed to:
Lauren Ivicevich
Procurement Officer
Department of Finance – Health Cluster
06/01/2014
Ph: (08) 6444 5500
Fax : (08) 6444 5234
Email: Lauren.Ivicevich@health.wa.gov.au
L.
Ivicevich
A new contract manager has been appointed. Enquiries can now be directed to:
Michael Ansty
A/Procurement Officer
Department of Finance – Health Cluster
21/01/2014 Ph: (08) 6444 5119
Fax : (08) 6444 5234
Email: michael.ansty@health.wa.gov.au
M.Ansty
The Contract has been extended for a further period of twelve (12) months to now expire M.Ansty
30 September 2015. There are a further 3 x 12 month extension options available. All
other terms and conditions of the Contract remain unaltered.
Western Biomedical has removed the following item from the Contract effective immediately.
Item
Ref
No.
26
0027
UCN
154344A
Vendor
Code
10012392
22/08/2014
Item Description
Unit of
Purchase
(UOP)
Price
per UOP
(ex.
GST)
ACCESSORY,NEEDLE-FREE
SYSTEM:SMARTSITE;VENTED VIAL
ACCESS DEVICE;WITH HYDROPHOBIC
AIR INLET FILTER;FITS 20MM
DIAMETER RUBBER TOPPED VIALS
BOX 80
$372.91
The replacement item is as seen in the table below. The Unit of Purchase has changed to BOX
of100 and the price increased accordingly. Please note the Price per Each is still the same.
Item
Ref
No.
0027
27
UCN
154344A
Vendor
Code
MV04200006
Item Description
Unit of
Purchase
(UOP)
Price
per UOP
(ex.
GST)
ACCESSORY,NEEDLE-FREE
SYSTEM:SMARTSITE;VENTED VIAL
ACCESS DEVICE;WITH HYDROPHOBIC
AIR INLET FILTER;FITS 20MM DIAMETER
RUBBER TOPPED VIALS
BOX 100
$466.14
06/10/2014 Western Biomedical has changed the product code of the following items, effective 08
October 2014:
HCNS 108608
M.Ansty
Page 6 of 11
HCNS108608
BUYERS GUIDE
Item
Ref
No
UCN
Description
TUBE,EXTENSION,INJECTION SET:NEEDLEFREE SYSTEM;2 WAY "Y" CONNECTOR;1
PINCH CLAMP;FEMALE LUER BACKCHECK
0025 154334J
VALVE;FEMALE LUER ANTI-SIPHON
VALVE;ROTATING MALE LUER; 15CM
LONG;NON-KINKING;PVC
TUBE,EXTENSION,INJECTION SET:NEEDLEFREE SYSTEM;3 WAY "Y" CONNECTOR;2
PINCH CLAMPS;FEMALE LUER BACKCHECK
0024 154333H
VALVE;2 FEMALE LUERS;ROTATING MALE
LUER;ANTI-SIPHON VALVE;BACKCHECK
VALVE; 190CM LONG;NON-KINKING;PVC
TUBE,EXTENSION,INJECTION SET:NEEDLEFREE SYSTEM;2 WAY "Y" CONNECTOR;2
PINCH CLAMPS;FEMALE LUER BACKCHECK
0025 154335K
VALVE;FEMALE LUER;ANTI-SIPHON
VALVE;ROTATING MALE LUER;SET LENGTH
220CM;NON-KINKING;PVC
Old
Vendor
Code
New
Vendor
Code
Price
per
UOP
(ex
GST)
500002
500002V
$565.65
500013
500013V
$835.38
500012
500012V
$693.96
M.Ansty
Western Biomedical has changed the product code of the following item, effective 13
October 2014:
28
10/10/2014
Item
Ref
No
0024
UCN
145013Y
Description
TUBE,EXTENSION,INJECTION
SET:NEEDLE-FREE SYSTEM;3 WAY "Y"
CONNECTOR;2 PINCH CLAMPS,2 FEMALE
LUER BACKCHECK VALVES;FEMALE LUER
ANTI-SIPHON VALVE;ROTATING MALE
LUER; 15CM LONG;NON-KINKING;PVC
Old
Vendor
Code
New
Vendor
Code
Price
per
UOP
(ex
GST)
500003
500003V
$625.65
M.Ansty
Western Biomedical has changed the product code of the following item, effective 27
October 2014:
29
23/10/2014
Item
Ref
No
UCN
0029 154350H
HCNS 108608
Description
Old
Vendor
Code
New
Vendor
Code
Price
per UOP
(ex GST)
ACCESSORY,NEEDLE-FREE
SYSTEM:SMARTSITE;NEEDLE -FREE
VALVE WITH MALE LUER LOCK;NON
PVC
SM5000
SM5000P1
$130.94
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HCNS108608
BUYERS GUIDE
CONTRACT OVERVIEW
Scope
HCNS 108608 is for the Supply and Delivery of Needleless Intravenous Access
Systems and Miscellaneous Needle Replacement Tools to Western Australian Public
Health Care Units. HCNS 108608 excludes requirements for Princess Margaret
Hospital (PMH).
Refer to “Product Information Schedule” to obtain a more detailed list of products.
Evaluation
This contract was evaluated on behalf of WA Health by clinical and technical
representatives from various public health care units.
This is a mandatory Contract. Western Australian Public Health Care Units
(excluding PMH) are required to purchase goods from this Contract at the stated
prices.
Contract Type
The Contract reference number (HCNS 108608) should be quoted when placing an
order.
Policy does not permit rebates and other forms of value added options to be offered,
accepted or solicited as part of a purchase from this contract.
The contract is effective from 1 December 2010 to 30 September 2015.
Contract Term
Quality Assurance
There are a further 3 x 12 month extension options available.
The Contractor and Manufacturers are certified to ISO 9001:2000 / ISO 13845:2003.
The products accord with TGA requirements.
Firm prices have been agreed with the Contractor for the first 12 months.
Pricing
Price Variations are applicable on each 12 month anniversary of the contract, based
on CPI Index 6401.0, All Groups Australia, Weighted Average of 8 Capital Cities.
The items on this contract are GST taxable.
All prices are stated as GST Exclusive.
The Contractor, on receipt of an order from the Purchasing Officer, is to immediately
contact the Purchasing Officer if the agreed delivery time-line cannot be met.
The Contractor shall immediately contact the Purchasing Officer if subsequent
delays are encountered.
Conditions of Contract
All goods supplied under this contract shall be labelled and packaged in accordance
with the Commonwealth Therapeutic Goods Act 1999 (as amended).
The Contractor shall be liable for all damage in transit arising out of defective
packing of goods.
Goods shall be delivered free into store within the Perth Metropolitan area. For
regional delivery requirements good shall be delivered free into store to the
nominated contractor’s metropolitan area depot under CUA 15006 for Freight
Transport Services.
Dispute Resolution
Users should discuss any issues with the Contractor in the first place. If the matter
cannot be resolved satisfactorily within a reasonable timeline then it should be
escalated to the DTF Health Cluster Contract Manager nominated below:
Michael Ansty
A/Procurement Officer
Department of Finance – Health Cluster
Ph: (08) 6444 5119
Fax : (08) 6444 5234
Email: michael.ansty@health.wa.gov.au
This Buyers Guide is available for downloading from:
Latest Buyers Guides
HCNS 108608
http://www.healthcorporatenetwork.health.wa.gov.au/supply/contract_search.cfm
Page 8 of 11
HCNS108608
BUYERS GUIDE
SUPPLIER INFORMATION
Western Biomedical Pty Ltd
Contractual Enquiries
Contact Person
Mary Murphy – Business Manager, IV Therapy
James Ryan – General Manager - Sales
Telephone
(08) 9441 4000 / 0418 934 631
Facsimile
(08) 9441 4099
Email
m.murphy@westernbiomedical.com.au
j.ryan@westernbiomedical.com.au
Registered Address
16 Howe Street, Osborne Park WA 6017
Postal Address
16 Howe Street, Osborne Park WA 6017
Order Placement
Contact Person
Ian Love
Telephone
(08) 9441 4000
Facsimile
(08) 9441 4099
Address
16 Howe Street, Osborne Park WA 6017
Email
orders@westernbiomedical.com.au
Invoicing and Payment
Contact Person
Denise Greene
Telephone
(08) 9441 4000
Facsimile
(08) 9441 4099
Email
denise@westernbiomedical.com.au
Address
16 Howe Street, Osborne Park WA 6017
Hours of Service
8am-5pm
General Information
ABN
49 131 088 376
Minimum Order Surcharge (if
applicable)
N/A
Firm prices have been agreed with the Contractor for the first 12
months.
Price Basis
Delivery
(Initial from Contract Award)
Delivery
(On-going from date of order)
HCNS 108608
Price Variations are applicable on each 12 month anniversary of the
contract, based on CPI Index 6401.0, All Groups Australia, Weighted
Average of 8 Capital Cities.
24 Hours
24 Hours
Page 9 of 11
HCNS108608
BUYERS GUIDE
RANGE OF PRODUCTS
The range of products included and excluded on contract HCNS 108608 are summarised below:
PRODUCTS THAT ARE INCLUDED ON THIS CONTRACT:
Item Reference
1-10
11-12
13-25
26-34
35
Description
Intravenous Administration Sets (Standard Giving Sets)
Accessories - Pre-Line
Accessories - Post Line
Needleless Injection Set Accessories
New & Emergent Technology Products
PRICES AND PRICE VARIATIONS
Please refer to the supporting MS Excel document titled “HCNS 108608 Product Information Schedule” for current
prices.
http://www.healthcorporatenetwork.health.wa.gov.au/supply/contract_search.cfm
BUYERS HINT!
Plan purchases in advance, know the shelf life of the
products so you can order more but less frequently to save
time and effort. There is no minimum order requirement
applicable to this contract.
GRAPHICS
The Product Information Schedule includes a column titled “Drawing” which has drawings or photographs of most
items awarded under this Contract.
ADDING/REMOVING PRODUCTS
The Contract Authority reserves the right to add products during the term of the Contract to meet Customer needs.
Any additions will be assessed on the basis of the evaluation requirements stipulated in the original Request
document. The Contractor, if requested shall provide samples at no cost to the Contract Authority, prior to the
products being accepted under Contract.
The Contract Authority reserves the right to remove products during the term of the Contract. The Contractor will
be notified in writing by the Contract Authority of the proposed removal.
CONTRACT SERVICE LEVELS
During the term of the Contract, the Contractor must comply with the service levels established within the Request
and contract in relation to:
Timeliness and completeness of delivery;
Consistency with the quality of the product;
Continuity of supply;
Product shelf life; and
Training.
The Contractor must accurately record and maintain records of all purchases made through the Contract,
regardless of the method of purchase and report these purchases to the Contract Authority in an electronic
HCNS 108608
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BUYERS GUIDE
HCNS108608
spreadsheet format that is compatible with Microsoft Excel (MS Excel 98 at minimum) or as agreed upon by both
parties.
The report must be provided to the satisfaction of the Contract Authority within thirty (30) days of the end of each
financial year half i.e. 30 June and 31 December.
The Contractor and Contract Authority will work together to identify the type of information to be provided within the
report/s.
Additional reports may be requested as and when required. The Contractor must supply other relevant reports on
the Contract to the satisfaction of the Contract Authority within 30 days notice Health Corporate Network – Supply.
I-PROCUREMENT
Items included under this contract can be accessed and ordered directly through Oracle’s iProcurement module.
For all iProcurement enquiries please logon to the HCN Intranet to access the iProcurement Home Page for
general information, support contacts, form, documentation and demonstration at: http://hcnintranet.hdwa.health.wa.gov.au/portal/page?_pageid=118,8476336&_dad=portal&_schema=PORTAL&p_countr=A
U&p_lang=en
Please note that you are not required to use iProcurement to order items if they are currently provided via an
imprest service.
HCNS 108608
11
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