I ),L. - Laman Web Pejabat Setiausaha Kewangan Negeri Sarawak

c.4
(Pind.1/86)
MEMORANDUM RASM!
Official Memorandum
DARIPADA Setiausaha Kewangan Negeri
KEPADA Sita Lihat Agihan
PERKARA
SALINAN KPD.
Sila Lihat Di Bawah
RUJ.KAMI SFS/14267(66)
TARTKH 21.7.2014
Setiausaha Kera.jaan Negeri
RUJ.TUAN
TARIKH
REAUIREMENTS IN ENSURINO FINANCIAL PEOULATORY COMPLIANCE
Dengan hormatnva perkara di atas adalah dirujuk.
2.
Seperti yang telah dimaklumkan bahawa semua Kementerian / )abatan I
Agensi Kerajaan adalah dikehendaki untuk melaksanakan Balancecl Scorecard
di Pejabat masing-masing.
(ESC)
Di antara kriteria pelaksanaan Vang diwajibkan adalah
berkaitan Pematuhan Kewangan.
3.
Sehubungan dengan itu, dikepilkan adalah slaid / templet Requirements
h
Ensuring Financial Regulatory Compliance dan Nota Penerangan berkaitan
Financial Management Compliance lndex sebagai panduan dalam melaksanakan
Pematuhan Kewangan di Pejabat tuan/puan.
Sekian, terima kasih.
"BERSATU BERUSAHA BERBAKTI'
,,AN
HONOUR TO SERW"
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It.L-ILn
'J
OATU LAURA LEE NGIEN HIOM
b.p Setiausaha Kewangan Negeri
Sarawak
Pegawai seranta: Minawara Hj. lsmail fiel.:449871 lExt.ZB71)
z
i .rur zorc
sg^1ral Agihan:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Setiausaha Tetap, Kementerian pembangunan Luar Bandar
Setiausaha Tetap, Kementerian Kemajuan Tanah
Setiausaha Tetap, Kementerian pembangunan tnfrastruktur & perhubungan
Setiausaha Tetap, Kementerian pelancongan
Setiausaha Tetap, Kementerian pembangunan perindustrian
Setiausaha Tetap, Kementerian perancangan Sumber dan Alam Sekitar
Setiausaha Tetap, Kementerian perumahan
Setiausaha Tetap, Kementerian Kemudahan Awam
Setiausaha Tetap, Kementerian pembangunan Sosial
10. Setiausaha Tetap, Kementerian pemodenan pertanian
11. Setiausaha Tetap, Kementerian Kerajaan Tempatan dan pembangunan Komuniti
12. Setiausaha Tetap, Kementerian Kebajikan, wanita dan pembangunan Keluarga
13. Peguam Besar Negeri
14. Pengarah, Jabatan Kerja Raya
15. Pengarah, Jabatan pengairan dan Saliran
16. Pengarah, Jabatan Tanah & survei
17. Akauntan Negeri, Jabatan Perbendaharaan
18. Mufti Negeri Sarawak
19. Pengarah, Jabatan Kebajikan Masyarakat
20. Pengarah, Unit Pengurusan Sumber Manusia, Jabatan Ketua Menteri
21. Pengarah, unit Pentadbiran, Jabatan Ketua Menteri
22. Pengarah, unit Perancang Negeri, Jabatan Ketua Menteri
23. Pengarah, Unit Perhubungan Awam dan Hal Ehwal Korporat, Jabatan Ketua
Menteri
24.
Pengarah, Unit Pemantauan Pelaksanaan Negeri, Jabatan Ketua Menteri
Pengarah, Unit Pemodenan Pelaksanaan dan Kualiti, Jabatan Ketua Menteri
25.
26.
27.
28.
Pengarah, Unit Audit Datam, Jabatan Ketua Menteri
29.
30.
31.
Pengarah, Unit Pembangunan Usahawan Bumiputera, Jabatan Ketua Menteri
Pengarah, Unit Teknologi Maklumat ctan Komunikasi, Jabatan Ketua Menteri
Pengarah, Unit Keselamatan, Jabatan Ketua Menteri
Pengarah, Unit Makmal Penyetidikan Tanah cambut Tropika, Jabatan Ketua
Menteri
Pengarah, unit Pembangunan Tenaga Kerja, Jabatan Ketua Menteri
Pengarah, Unit Halal Hub, Jabatan Ketua Menteri
32-
Residen Bahagian Kuching
33-
Residen Bahagian sri Aman
34.
Resiclen Bahagian Sibu
35-
Residen Bahagian Miri
3637-
Residen Bahagian Lirnbang
pesiden Bahagian sarikei
38-
Residen Bahagian Kapit
39-
Resid
40.
en Banagian Samarahan
Residen Bahagian tsintulu
41-
Resiclen Bahagian Mul(ah
42-
Resiclen Bahagian Betong
7121t2014
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W"
STATE FINAN CIAL SECRETARY'S OFFICE
REQUIREMENTS IN ENSURING FINANCIAL
REGULATORY COMPLIANCE
OBJECTIVES
Seeks to Enhance Ministries
/
Depaftments / Agencies
Understanding and Compliance
on Financial Regulations
1
712112A14
HPLAINATORY NOTES:
FINA}ICIAL ]IilANAGEMENT COMPLIANGE INDEX
FlflAtllCtAL MANAGEUIEIIIT ASPETil-S
Cleran
EXPLAINATIO'{
,Cslificate
Tir.rely
ulrnission to
-fhe
.&an Audt
!o $banA ils
b
:beIorefie IXrl{
afulors
>
Au(,t Nega-a Ddberd (A6s
lHrboard)
>
.Hes
the
sffirs d issues raised / f,dfo#r,p dirzrs
Uslt E G(een: bs.es have been fully resotved
,tjsltrE Yeior Follo*r.rp adions are slil dFgoirqri6sues tlaue
'nctbern frdyrcsoe,ed
> !-isttrg Ret
refGd
$da6.,
CrerUnilkrg OeDeas
trespectiy€ty
Tlhean&edaoofis gnanc&il Slements) of SEState StatIEy
Bodes. LocdAfE Aies and certain fu$ acorrrts lra.ve b be rdd
t&y
!,ear)
Dashbed
aKB
ad
Getsal
arrrrd and lrus{ @rrrds
'r,ilqta Asdt Nqa" br ardting
-Iirndlylhy before DUN
fiorember or
., M?fi
p:b[c accounls annua[y ty lhe,Auditor
Stahrst4rb., Bodes/l_ocal Authoritir:s
are r€q'iEd
Hegtra (30hApril)
follosir
dfe
Ceff:Ecdor
Kena
l,lo acfoo taken
/ sArus of tlre issurs
ElFees imlred
Baya)
b*paid
in
and accourEd for in tlE al'rerl
ftehlowirp year
E(PI.AIS{ATO RY
}.T
r€,mEtin
as
lErac@mts
OTES :
FINANGIAL IfrAilAGET'ENT COMPLIANCE INDE(
FilA,ilCTAL MANAGEHET{T ASPEtrIS
EXPLAJNATIOIII
Epelses inorred
APfii4
htteHoriB
in the
year
qlrrent year but trai,
ar.rd
*ounled fur
APIffi
Std dainE ,rtr6t be made not later lhan the lOSr daXr c* the
foIo*tp rm8r
AF'W
A[
Cryr4larce to SFS Circdar2l2o13 (l,locatib
ry -TE
AssdUacagement)
Cos+Eance to SFS Circrrar
teqernent)
payrnents must be made within 14 days
@ca
31201
3 (Sere
must be managed accordingty (proper
mords kep!
eroceAses bllovred, etc)
A, $ore iterr6fEverbries must be manag€d accoregfy hroper
reads
ke$, issies & receipts must be made fogerry, etc.)
Cooedim of currefit )ear reirent e
AI revefi,e ,rust
Recoaery of rwenue in arregs
A,Xl
be collected within the due date
reyerue frut stnrld be cdlected in the
r€ceiyed yet rrajst be collected
Fevil.s yeas hn .d
2
712112014
STRATEGIC OBJECTIVES
DESCRIPTION
Purpose:
F2
Ensure
Financial
Regulatory
Compliance
Officer's/Owner's Name
This objective seeks to enhance financial compliance.
Focus:
Short-term:
1. Align all
2.
ministries
/
departments
/
agencies
financial
compliance KPls.
Effective engagement of stakeholders.
Medium to Lono{erm:
Enhance process and system integrity (Automation).
Extending financial compliance audit to all departments.
1.
2.
Challenges:
1. Resource limitation
2. Staffcompetency
3. lnefficient and ineffective
supervision and enforcement
Outcome:
'1.
Achieving full financial compliance
KPI
STRATEGY OBJECTIVES
F2
Ensure Financial
Regulatory Compliance
KPls
KPI
1:
Accountability lndex (Al)
KPI 2: Financial Management Compliance lndex:
2.1 Clean certificate
2.2 Timely submission
to Jabatan Audit Negara
(30h April)
2.3 Timely lay before DUN
(Nov or May following year)
2.4 Zero listing on Jabatan Audit Negara (AG's)
dashboard
2.5 AKB - less than 2oh of allocation
2.6 AP58(a) - Zero
2.7 AP1O3 - 95% (benchmark against Federal)
2.8 AP100 100%
2.9 100% compliance to SFS Circular 2/20'13
on Moveable Asset Management
2.10 100o/o compliance to SFS Circula r 312013 on
Store Management
2.11 95% collection of current year revenue
2.12 >10o/o recovery of anears of revenue
-
3
vfr1nM4
).t5
1_75
),8
Hote ln the *ent th€
70
80
90
.!6.,
3.01
nd d6s 6 Ar .udite, weight ge l(pr !nd6 Fireixrak
cdrpf6lEhdd mutd be 7.5.6 .nd Ar ,i b€ :eE
'cat
KPI DESCRIPTION F2 Ml
I,lEASURE NAME
Accountability hde! lAD
\,EASURE INTENI/
IESCRPTIONj
]ATA SOURCES:
Finance DepartDet ard A@ounlant Gene€t s Ofllce
DEFINITDN/ FORMI
Aclual Co.npibnce
A,
r
100%
'I
REMAINE{G IMPLEMENTATION TASKS:
NITIAITVES
Proper nonitoing ard supepision
?ERSPECTIVES
STRAfEGIC OBJECTIVE NAME:
F2: Eosure
lBJEqIrvE
Ofllcer's name: Jonn Ke.n€dy Janang
OWNERI
UEASURE LEAD:
Financht Regutaiory Comptiance
Oflice.'s nahe:
sata
Punjab
MEASUREUNTIS
]EPORI}{G
qvAI-A
FREOUENCY
rrY: (LEAO/LAG)
\OTES'ASSUMPTIONS:
4
7121t2014
KPI DESCRIPTION F2 M2
UEASURE NAME
Flnandallhnagemenl Compliance lnde,(
- Timelysubmission to JabstanAudil N€a.a (3ob Apnl)
- 'l'imely hy befo.€ OUN (Nd or rcy rollowing yoa4
- Zem isling on Jabaian Ardit Negara (AG s) dashboad
less tiian 2% of allocalion
-APsqa) - zerc
.AP103- 95% (benchma against Federar)
- AKB -
MEASURE INTENT/
DESCRIPTION:
-
AP100
-
100%
- 100% co,nDtiancg ro sFs cirorlar 2,a01 3 o. Moveable Assei Managemenl
- 1001compliance to SFS Orcula.3201 3 o. Store Manasemat
- 95% d1 colleciion of @rent year ravenue
- >10% Ecovery ol arsG of rc€nue
)ATASOURCES:
FlianceDerannent and r€counlanl General s Olfice
Actual Codoliance
DEFINITIOI.U FORMULA
REMAINING IMPLEMENTATION
TASKS:
N]TIATIVES
x
100%
Prope. f,'o.ibnng and supervision
PERSPECTNES
STRATEGIC OBJECTIVE NAME:
F2 | Ensue FinancialRegulatory Cohpliance
3BJECTIVE OWNER:
office/snamer John Kenn6dy Janang
MEESURE LEAO
Officersname BataPlnjab
MEASURE UNITS
REPORTING FREOUENCY:
AVAILABILiTY: (LEAD/LAG)
NOTES/ASSUMPTIONS:
Marking
Compliance Checklist
ce
Score
1or0
ficate
T
Clean
2
]'imely submisslon io Jabatan Audit Negara (306 April)
1or0
3.
Tlnrely lay before DUN (Nov or May fo lowing )€a0
1or0
4.
Zero listing on AG's dashboad
No listing - 3
Listing green - 2
Listing yellow - 1
Lisling red - 0
5_
AKB - less than 2% of allocation
1or0
6.
AP58(a)- zero
1or0
7.
AP103,95%
1or0
8
APl00
1or0
9.
10070 compliance to SFS Circular 22013 on Moveable Asset
100%
1or0
Management
10.
100% compliance lo SFS Circular 3/2013 on Store Management
1or0
1't
95% on collection of cuneflt year revenue
1or0
12.
>
1
070 recovery of anears of reven ue
14114
Tolal
Notel; llem'l to3, SFS Officewillnotify
Note 2 : ltem 4to 10 are compllsory
1o.0
the s.ore to minisfies / depa(ments
Note3:ltem11 and12 arc applicable to revenue collecling ministnies /
departments
Note 4 i ltems not relevant to agencies are nollobe taken into consideration in
the marking
5
712112014
CLEAN CERTIFICATE
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7n1D014
THANKYoU
8
FINANCIAL MANAGEMENT COMPLIANCE INDEX
No.
1
Financial Management Aspects
Clean Ce(ificate
Explanation
Standard
No qualiflcations
M
Certification of the public accounts
annually by the Auditor General.
arks
1 = clean certificate
0 = qualified certificate
Who To Provide The Marks
The State Financial Secretary Otfice will notify all
,
jern lo
give the mark on this financial aspect once the publjc
accounts (financial statements) of the State are certilled.
2
Submission of accounts to
Jabatan Audit Negara:
- public accounts
3
By 30rh April of lhe
following year.
- trusts accounts
By 28rh February (or as
instructed by Treasury)
of the following year.
Laying of the audited accounts
before the DUN
Within the tollowing year.
The State and Controlling Officers
are required to submit its annual
accounts (financial statements) and
the trust accounts respectively to
Jabatan Audit Negara for auditing.
1 = meet dateline
0 = don't meet dateline
On the public accounts, the State Financial Secretary office
will notify all concern to give the mark on this financial aspect
once the public accounts (financial statements) of the State
are certified.
On Trust accounts, the respective officer in charge
of
preparing and submitting the accounts must provjde the input
to his/her ministry/department.
The audited accounts (financial
statements) of the State have to be
laid before the DUN.
1 = meet dateline
0 = don't meet dateline
The State Financial Secretary Office will notify all concern to
give the mark on this financial aspect once the
public
accounts (financral statements) of the State are certified.
On the trust accounts, the respective officer in charge of
preparing and submitting the accounts must provide the input
to his/her ministry/department.
4
Listing on Auditor General's
Dashboard
Zero or no issues
published in the AG's
Dashboard.
The Jabatan Audit Negara has 3 = No listing
launched the Auditor General's 2 = if initially green
The officer appointed / assigned to mooitor the AG's
Dashboard must provlde the input lo his/her
Dashboard whereby the status of 1 = if initially yellow
ministry/department.
the critical issues raised and the 0 = if initially red
follow-up actions are published on-
line via Jabatan Audit
Negara
website. This Dashboard classifies
the status of issues raised / followup actions as follows:
o Green: lssues have been fully
resolved.
o
Yellow: Follow-up actrons
still on-going
/
are
issues have not
been fully resolved,
o
Red: No action taken / status of
the issues remain as reported.
5
6
AKB (akaun kena bayar)
AP58(a)
Less than 2% of allocation
Zero / none
Expenses incuned and accounted
for in the current year accounts but
paid In the followin0 year,
1 if less than 2%
The officer in charge / assigned to this function must provide'
0 lf 2% or more
the input to his/her minlstry/department,
Expenses incurred in the current
year but paid and accounted lor in
1 if no AP58(a)
0 if there is AP5B(a)
The otficer in charge / assigned to this function must provide
the input to his/her ministry/depadment,
days,
1 if 95% & above
0 if less than 95%
The officer in charge / assigned to this function must provide
the input to his/her ministry/department.
Staff claims musl be made not later
than the 1Oth day of the following
1 if comply fully
0 if not comply fully
The officer in charge / assigned to this function must provide
the input to his/her ministry/department.
the following year,
7
8
Payment (AP103)
Staff claims (AP100)
95% & above
100 %
All payment must be made with 14
month,
I
Compliance on SFS Circular
22013 (lvloveable Asset
'100%
Management)
All assets must be managed
accordingly (proper records kept,
disposal procedures followed, etc),
'l
if comply fully
0 if not comply fully
'l
The officer ln charge / assigned to this function must provide
the input to his/her minisky/depa(ment.
10
Compliance on SFS Circular
3/2013 (Store Management)
10070
All store items/ inventories must be
managed accordingly (proper
records kept, issues & receipts
must be made properly, etc).
11
Collection of current year revenue
95% and above
All revenue must be collected wlthin 1 if 95% & above
the due time.
0 if less than 95%
The officer in charge / assigned to this function must provide
the input to his/her mlnistry/department.
12
Recovery of revenue in arrears
lvore than 10% of the total
All revenue that should be collected
in the prevrous years but not
received yet musl be collected.
The officer in charge / assigned to this functlon must provide
the input to his/her ministry/department,
Nots:
if comply fully
0 if not comply fully
1 il more than 10% of
the total is collected
0 if 10% or less is
collected
ltem 4 to 10 are compulsory to be filled by ministries/departments,
Item 11 and 12 are applicable to revenue oollecting ministrios/departments,
Item 1 to 3; SFS Otfloo will notify the score to mlnt$trlea / dopartmont8 acoordtngly.
Itome that are not rslovant / appllceble are nol to bo takon lnto aongidoration ln ille markhg,
The officer in charge / assigned to this function must provide
the input to his/her ministry/department,