AVMA Convention 2008 - College of Veterinary Medicine

Transcription

2008
AVMA Convention
New Orleans, LA
House of Delegates
Meeting Documents
July 20-21, 2008
Student American Veterinary Medical Association
Constitution
(Revised July 15, 2007)
ARTICLE I — TITLE
Section 1 — The Association shall be known as the Student American Veterinary
Medical Association and shall be incorporated under the laws of the General Not for Profit
Corporation Act of the State of Illinois.
Section 2 — The Association title may be abbreviated as Student AVMA (SAVMA).
Section 3 — The SAVMA shall forever remain a not-for-profit organization in fact, and its
officers shall comply with the laws of the State in which the Student AVMA is incorporated.
Section 4 — Officially recognized Chapters shall be known as the (name of the college or
school) Student Chapter of the American Veterinary Medical Association.
Section 5 — A Chapter’s name may be abbreviated as the Student Chapter of the AVMA.
(SCAVMA)
ARTICLE II — PURPOSE
Section 1 — To introduce veterinary students to the concept of professionalism and
organized veterinary medicine.
Section 2 — To promote contact and exchange of ideas between veterinary students,
veterinarians and the American Veterinary Medical Association. (AVMA)
Section 3 — To promote, enhance and support veterinary medical education.
ARTICLE III – MEMBERS
Section 1 — Membership
Any full-time student enrolled in a program of study leading directly to a professional
veterinary degree may be eligible for membership. Category of membership and rights are to be
determined as specified in the SAVMA Bylaws.
Section 2 — Tenure
Members of the Association shall retain their membership only so long as they comply
with the provisions of the Constitution, Operational Guidelines, and Principles of Ethics of the
AVMA.
ARTICLE IV — RULES OF GOVERNMENT
Section 1 — This Constitution shall be the rules of government of the Student AVMA.
Section 2 — Operational Guidelines
The Bylaws, Digest of Official Actions, and the Manual of the House of Delegates are
the Operational Guidelines and policy statements of the Student AVMA as adopted by the House
of Delegates.
Section 3 — Whenever a provision of this Constitution is inconsistent with a provision of the
related Operational Guidelines, the provision in the Constitution shall be controlling.
Section 4 — In all cases where the SAVMA Constitution and Operational Guidelines are found
to be insufficient, the Student AVMA shall employ Robert’s Rules of Order as a guide.
Section 5 — The Executive Committee shall, when necessary, interpret the SAVMA
Constitution, Bylaws, Manual, or Digest.
Section 6 — All SAVMA official documents should not conflict with AVMA official
documents.
Section 7 — No person(s) may solicit funds on behalf of the SAVMA or by using the Student
AVMA’s title without prior approval from the SAVMA Executive Committee or the House of
Delegates.
Section 8 — All profits and losses from educational symposia and The Vet Gazette are the sole
property and responsibility of the Student AVMA.
ARTICLE V — OFFICERS
Section 1 — The officers having immediate charge of the Student AVMA administrative affairs
shall consist of President, President-elect, Secretary, Treasurer, International Exchange Officer,
and Information Technology Officer.
Section 2 - All officers, including the President, President-elect, Secretary, Secretary-elect,
Treasurer, Treasurer-elect, The Vet Gazette Editor, The Vet Gazette Editor-elect, International
Exchange Officer, International Exchange Officer-elect, Information Technology Officer, and
Student AVMA Constitution
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Information Technology Officer-elect; shall be active members of the Student AVMA until
graduation or term of office is completed whichever comes last.
Section 3 — Prior to election, any candidate for a SAVMA officer position (with the exception
of The Vet Gazette Editor and The Vet Gazette Editor-elect) must have served one full meeting as
a SAVMA delegate.
Section 4 — Procedures for officer election will be according to the SAVMA Operational
Guidelines.
Section 5 — Terms of Office
a) The term of office for the President, Secretary, Treasurer, The Vet Gazette Editor,
International Exchange Officer, and Information Technology Officer shall be one year
from installation.
b) The term of office for the Secretary-elect, Treasurer-elect, The Vet Gazette Editor-elect
and Information Technology Officer-elect shall extend from election at the SAVMA
House of Delegates meeting at the AVMA annual convention until installation at the next
SAVMA House of Delegates meeting at the Educational Symposium.
c) “The term of office for the President-elect and International Exchange Officer-elect
shall extend from election at the SAVMA House of Delegates meeting at the Educational
Symposium until installation at the following SAVMA House of Delegates meeting at the
Educational Symposium.”
Section 6 — Installation
Installation of officers will be according to the procedures outlined in the Operational
Guidelines.
ARTICLE VI — ADVISORS
The advisors to the Student AVMA shall be the AVMA Vice President, an AVMA staff
member(s) (as appointed by the AVMA Executive Vice President), the SAVMA Immediate Past
President and a presidential advisor selected by the SAVMA President and endorsed by the
SAVMA Executive Committee. Terms of office will be as specified in the Operational
Guidelines.
ARTICLE VII — HOUSE OF DELEGATES
Section 1 — Purpose
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a) The House of Delegates shall be the legislative body of the Association and shall, in
principle, be the voice of its members.
b) The House of Delegates shall conduct and oversee all business of the Association
except as is otherwise specifically stated in the Constitution and Operational Guidelines.
Section 2 — Composition
a) The House of Delegates shall be composed of delegates, officers and associate
members who are SAVMA members in good standing (See SAVMA Bylaws Article 4)
b) Delegates shall be representatives of Student Chapters of the AVMA or representatives
as allowed by the Operational Guidelines.
c) All Chapters and other veterinary schools or colleges meeting guidelines for
representation as defined in the SAVMA Bylaws shall be represented by two delegates at
each HOD meeting.
d) Delegates shall begin their term of office at the SAVMA Educational Symposium
during their first year of veterinary school, unless granted an exception by the SAVMA
Executive Committee.
e) Delegates should serve a two-year term of office.
f) Each delegate shall have one vote in accordance with the Operational Guidelines.
Section 3 — House of Delegates Meetings
a) Officially scheduled Student AVMA House of Delegate meetings take place during the
annual Educational Symposium and the annual AVMA Convention in accordance with
the Operational Guidelines.
Section 4 — Quorum
a) Representation from two-thirds of the all delegates shall constitute a quorum for the
transaction of business in the House of Delegates.
b) Delegates must be registered with the Secretary in order to cast votes and establish a
quorum for the house, during that day of meetings.
c) Reference to a “day” shall refer to an individual calendar day.
ARTICLE VIII — OFFICIAL REPRESENTATIVES
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Section 1 — Only the following are eligible to represent the Student AVMA in an official
capacity
a) Officers, Delegates, and Advisors to the Student AVMA.
b) Special representatives appointed by the President, Executive Committee, or House of
Delegates to accomplish a specific task.
ARTICLE IX — COMMITTEES
Section 1 — Standing
a) Standing committees shall be established or dissolved by amendment to the
Constitution and shall report to the House of Delegates in accordance with the
Operational Guidelines.
b) The Standing Committees shall be
i)
ii)
iii )
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
xii)
xiii)
Executive
Judiciary
Budget
Animal Welfare and Human Animal Bond
Economics, Finance and Management
Education and Licensure
Emerging Issues
Government Affairs
International Veterinary Exchange Committee
Multicultural Student Outreach
Native American Project
Public Relations
Symposium
Section 2 — Ad Hoc Committees
a) Ad hoc committees may be convened or dissolved as deemed necessary by the
President or the Executive Committee.
b) Ad hoc committees shall report to the House of Delegates at all meetings.
ARTICLE X — EDUCATIONAL SYMPOSIA
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Section 1 — The Student AVMA may sponsor educational symposia as per the specifications
and guidelines established in the Operational Guidelines.
Section 2 — The SAVMA Educational Symposium shall be held annually in accordance with the
Operational Guidelines.
Section 3 — These Symposia shall be designed to permit students in attendance to become
familiar with phases of veterinary medicine that are not usually covered in their regular curricula.
Section 4 — It is recognized that there is great value in affording veterinary students the
opportunity to meet and socialize together, and to gain an introduction to organized veterinary
medicine.
ARTICLE XI —The Vet Gazette
Section 1 — The Student AVMA shall publish an official journal known as The Vet Gazette per
the specifications and guidelines established in the Operational Guidelines.
Section 2 — The purpose of The Vet Gazette is to educate and inform veterinary students. The
Vet Gazette will also serve to help build a sense of national community among veterinary
students.
Section 3 — The goal is to provide articles by and for veterinary students. Information
pertaining to veterinary schools, SCAVMA, the AVMA, and veterinary medicine shall receive
priority.
Article XII — CONSTITUTIONAL AMENDMENTS
Section 1 — The House of Delegates may amend this Constitution at any of its meetings by a
two-thirds vote cast by the Delegates registered and voting at the meeting, provided the proposed
amendment shall meet the following requirements.
Section 2 — The proposed amendment must be introduced at the preceding meeting and a copy
must be filed with the Executive Committee at least ten (10) days prior to the beginning of said
meeting. Introduction of properly filed amendments, indicating the exact words to be added or
deleted, does not require action by the House of Delegates.
Section 3 — The proposed amendment must be approved by the AVMA Executive Vice
President prior to final action. Amendments may be introduced by the SAVMA Executive
Committee or any member of the SAVMA House of Delegates.
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ARTICLE XIII — DISSOLUTION
Section 1 — Only an officer or Delegate may propose dissolution of the Student AVMA.
Section 2 —The House of Delegates may approve the dissolution of the Student AVMA by a
two-thirds majority of votes cast by Delegates registered and voting at two consecutive House of
Delegates meetings.
Section 3 — The written preceding dissolution must be introduced at the meeting preceding the
first vote, and a copy must be filed with the SAVMA Executive Committee and the AVMA
Executive Vice President at least ten (10) days prior to the beginning of said meeting.
Section 4 — AVMA Executive Board shall have the authority to dissolve the Student AVMA if
no meetings of the House of Delegates are held for two consecutive years.
Section 5 — In the event of the dissolution of the Student AVMA the assets of the Association,
after discharging all its obligations, shall be donated to the AVMA Auxiliary Student Loan Fund
that is managed by the American Veterinary Medical Foundation.
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Student American Veterinary Medical Association
Bylaws
Article I — Membership Categories
Section 1 – Active Members
Active members of the Student AVMA (SAVMA) are full-time students at AVMAaccredited schools or colleges of veterinary medicine who are also members of the chartered
Student Chapters of the AVMA at their respective schools or colleges.
Section 2 – Associate Members
Associate members of the Student AVMA are full-time students enrolled in a program of
study leading directly to a professional veterinary degree, granted by a school or college of
veterinary medicine where a student chapter does not exist.
Section 3 — Application
Veterinary students who meet the criteria in this Article will apply through their local
organization or directly to the Student AVMA and upon receipt of dues, will be accepted into
membership.
Article II — Officers
Section 1 — Officer Descriptions
a) President
i) The President shall be the presiding officer at all meetings of the HOD and the
ii) The President shall ensure that all rules of government of the Association are
followed as set forth by the Constitution and the Operational Guidelines.
iii) In the absence of the President, the President-elect shall act as presiding
officer at all meetings of the HOD and the Executive Committee. In the absence
of the President-elect, the Secretary shall act as presiding officer.
iv) If the President is unable to complete the specified term of office, the
President-elect shall assume the office of President for the remainder of that term
in addition to the regular term of office. If the President-elect has not been
elected, the Secretary shall assume the office of President for the remainder of
that term of office.
v) The President shall promptly appoint replacements for any other officer unable
to complete the specified term of office. These appointments are subject to
approval by the Executive Committee and subject to a vote of the SAVMA HOD
at the next regularly scheduled meeting of the SAVMA HOD. SAVMA HOD
approval will be signified by a majority vote.
vi) The President shall direct the Executive Committee in the appointment of all
Standing and Ad-Hoc Committee members and shall promptly fill vacancies in
committees created by any cause.
vii) The President shall be the Student AVMA Delegate in the AVMA HOD.
viii) The President is responsible for maintaining a written history for the
organization for the duration of his/her term of office.
b) President-elect
i) The President-elect shall become familiar with all duties and responsibilities of
the office of the President.
ii) The President-elect shall be considered a member of all committees in addition
to the Executive Committee.
iii) The President-elect shall be the Student AVMA Alternate Delegate in the
AVMA HOD.
c) Secretary
i) The Secretary shall record and prepare for publication the minutes of each of
the HOD meetings and Executive Committee meetings. These minutes shall be
distributed to officers, delegates, the AVMA Executive Vice President, and
Student AVMA Advisors.
ii) The Secretary shall prepare committee reports, lists, and other information for
distribution as directed by the President, the Executive Committee, or the HOD.
iii) The Secretary shall ensure that all rules regarding the preparation of reports,
lists, correspondence, histories, and other written communications are followed.
iv) The Secretary shall submit proposed amendments to the Constitution to the
AVMA Executive Vice President no later than 10 days prior to introduction by
the Student AVMA HOD.
v) The Secretary shall submit proposed resolutions or amendments to the Bylaws
to the AVMA Executive Vice President no later than 30 days prior to final action
by the Student AVMA HOD.
vi) In the event that the AVMA HOD session occurs when there is no SAVMA
President-elect in office, the Secretary shall serve as the Alternate Delegate.
d) Treasurer
Student American Veterinary Medical Association Bylaws
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i) The Treasurer shall be responsible for the resources of the Student AVMA, and
shall keep a careful account of the same and shall make such disbursements as the
Student AVMA HOD, Executive Committee, or the President shall direct.
ii) The Treasurer shall be responsible for ensuring that annual audits of the
Educational Symposia and The Vet Gazette accounts are conducted.
iii) The Treasurer shall be responsible for ensuring that federal tax returns are
completed and submitted in a timely manner.
iv) The Treasurer and the Student AVMA Staff Advisor with the approval of the
Executive Committee shall select repository of the Student AVMA’s resources.
e) The Vet Gazette Editor
i) The Editor may run for reelection, as long as he/she is eligible.
ii) The Editor shall be responsible for the publication of The Vet Gazette, the
official journal of the Student AVMA.
iii) The Editor shall have the responsibility to appoint any staff members who are
necessary to conduct business.
iv) The transition between schools hosting The Vet Gazette shall be conducted as
quickly and efficiently as possible, not to exceed 30 days after installation of the
new The Vet Gazette editor.
f) International Exchange officer (IEO)
i) The IEO shall maintain correspondence with the International Veterinary
Student Association’s (IVSA) Executive Committee and serve as the official
representative between the Student AVMA and foreign veterinary schools.
He/she shall also represent SAVMA at the annual IVSA Summer Congress and
shall submit copies of all correspondence to the AVMA Advisor and SAVMA
Executive Committee once available.
ii) In the event the IEO cannot attend the IVSA Summer Congress, the SAVMA
President shall appoint a representative.
iii) The IEO shall be a member of the International Veterinary Student Relations
Committee.
iv) The IEO shall correspond with the president or representative of the local
IVSA chapters at each US college of veterinary medicine to help stay informed
and help coordinate with international activities.
g) Information Technology Officer (ITO)
i) The ITO shall oversee the Student AVMA’s information technology
resources. These include, but are not limited to, inventory and management of the
Student AVMA’s hardware and software, updates to the SAVMA web site and
support the Student AVMA Delegate List-serve.
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ii) The ITO shall have the responsibility to appoint any SAVMA volunteer staff
members necessary.
iii) The ITO shall be responsible for oversight of any conference calls involving
the Student AVMA.
Section 2 — Election of officers
a) Nominations and elections for Secretary-elect, Treasurer-elect, The Vet Gazette Editorelect, and Information Technology Officer-elect shall be made at the AVMA Convention.
b) Nominations and elections of the President-elect and International Exchange Officerelect shall be made at the Educational Symposium HOD meeting.
c) Nominees for an office with a term that will continue after their graduation from
veterinary school shall be eligible to seek that office providing the member shall not have
graduated before election to that office.
d) All elections shall require a majority vote of the Student AVMA HOD.
e) In the event that one candidate does not receive a majority on the first balloting, the
two candidates receiving the most votes shall move to a second balloting. If there is a tie
for the second position, both nominees may advance to the second balloting.
f) In the event of a tie, the President shall cast the deciding vote
g) The President, Secretary, and Treasurer shall not run for a second term in the same
office.
h) Nominations for officer and officer-elect positions shall include a resume.
i) Only Active Members may run for and hold office.
Section 3 — Installation of officers
a) Installation of the President, President-elect, Secretary, Treasurer, The Vet Gazette Editor,
International Exchange Officer, International Exchange Officer-elect, and Information
Technology Officer shall take place on the last day of the SAVMA HOD meeting at the
annual Educational Symposium.
b) The installation of the Secretary-elect, ITO-elect, The Vet Gazette Editor-elect, and
Treasurer-elect shall take place on the last day of the SAVMA HOD meeting at the
AVMA Annual Convention.
Section 4 — Resignation, removal, death, and succession of an SAVMA officer
a) Resignation of a SAVMA officer must be submitted to the entire SAVMA Executive
Committee in written form. The SAVMA Executive Committee will inform the AVMA
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Staff Advisor(s) and the SAVMA HOD within 5 working days of receipt of the
resignation.
b) Removal of a SAVMA officer from their elected position must be by 2/3 majority vote
of the SAVMA Executive Committee. This vote cannot occur via electronic means other
than phone conference. Parliamentary rules must be strictly enforced for this vote and
prior discussion. The SAVMA Executive Committee will inform the SAVMA HOD
within 5 working days of the removal of a SAVMA Officer. Removal of a SAVMA
Officer can occur for the following reasons:
i) Failure to perform the duties of the elected office which are outlined in the
SAVMA Operational Guidelines (Bylaw Article 2, Manual part 1, and any other
section of Operational Guidelines that applies).
ii) Failure to attend two (2) consecutive meetings without prior approval by the
President and/or Executive Committee or failure to attend three (3) consecutive
meetings. Meetings of the SAVMA Executive Committee may be electronic
(including, but not limited to, via telephone) or in person.
iii) Failure to attend any of the regularly scheduled SAVMA HOD meetings.
iv) Inappropriate representation of SAVMA and/or the AVMA (as outlined in the
SAVMA Operational Guidelines).
c) All proceedings to remove an officer must be presented to the AVMA Staff Advisor(s)
for review and recommendation prior to a SAVMA Executive Committee vote to remove
a SAVMA Officer. The AVMA Executive Vice President and the AVMA Staff
Advisor(s) must be informed of the removal of a SAVMA Officer within 5 working days
of the vote to remove said officer.
d) In the case of death of a SAVMA Officer all SAVMA Executive Committee members,
the SAVMA HOD, and the AVMA Staff Advisor(s) must be informed within 5 working
days of the announcement of the death. The process of succession for the deceased
SAVMA officer is outlined in the SAVMA Operational Guidelines (Bylaw Article II
Section 1, a, v).
e) Succession of a vacant SAVMA Officer position which occurs, for whatever reason,
shall be as outlined in the SAVMA Operational Guidelines (Bylaw Article II Section 1, a,
Article III — ADVISORS
Section 1 — AVMA Vice President
Serves as the official liaison from the AVMA Executive Board to the Student AVMA and
the Student Chapters of the AVMA.
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Section 2 — AVMA Staff Advisor
Shall be responsible for advising the Student AVMA on matters of AVMA policy, and
keeping the AVMA Executive Board informed of the activities of the Student AVMA.
Section 3 — The AVMA Vice President and AVMA Staff Advisor shall be allowed to act on
behalf of the Student AVMA and the Executive Committee regarding any or all matters of fiscal
inquiry.
Section 4 — Presidential Advisor
a) The Presidential Advisor shall be a member of the AVMA, appointed by the SAVMA
President-elect and approved by the Executive Committee.
b) This advisor shall be an individual who can benefit the Student AVMA by advising
from that person’s area(s) of perspective and expertise and gain from better knowledge of
the Student AVMA.
c) The term of office for the Presidential Advisor shall be two years, to coincide with the
appointer’s term of office.
Section 5 — Immediate Past President
a) The Immediate Past President shall serve as advisor to the Student AVMA Executive
Committee and Student AVMA HOD.
b) The term of office for the Immediate Past President shall extend from the installation
of the new president until the adjournment of the HOD meeting held at the following
Educational Symposia.
Article IV— House of Delegates
Section 1 — House of Delegates (HOD) representation for Active members
There shall be two delegates, referred to as Senior or corresponding Delegate (in their 2nd
term in the HOD) and Junior or alternate Delegate (in their first term in the HOD), with voting
representation from each of the veterinary schools and colleges that meet one of the following
provisions:
a) U.S. veterinary schools or colleges that are AVMA accredited and have 80% of the
student body as Student AVMA members.
b) Foreign AVMA accredited veterinary schools or colleges with AVMA recognized
chapters and have 80% of the student body as Student AVMA members.
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Section 2 — House of Delegates representation for Associate members
There may be two delegates (non-voting) from each of the veterinary schools and
colleges that meet the criteria for Associate membership, based on the following requirements.:
a) The Associate members of that school must maintain 80% of their enrolled student
body as the Student AVMA Associate members and maintain at least 80% membership
in their local student organization.
b) The request for representation by a new Associate organization will be made at a
meeting of an officially convened HOD and may be granted at the following meeting
upon review and approval of application materials as outlined in the Operational
Guidelines. Former affiliate organizations represented in the HOD shall continue their
representation as Associate members.
c) Upon the recommendation of the Student AVMA Advisors, approval of representation
by an Associate organization in the HOD will be granted by a majority vote of the House.
Section 3 — House of Delegates representation for guest student organizations
Schools and colleges that do not meet the criteria in Article 4 Sections 1 or 2 may have
non-voting representation.
Section 4 — Meetings
a) The President will provide a copy of the proposed agenda for meetings to all
Delegates, Officers, and Advisors in advance of meetings.
b) The President may modify the order of business as deemed necessary or expedient;
except that if a Delegate objects, the modification must be approved by two-thirds of the
Delegates, providing a quorum is present.
Article V — Standing Committees
Section 1 – Executive Committee
The Executive Committee shall consist of the following voting members: President,
President-elect, Secretary, Treasurer, The Vet Gazette Editor, Information Technology Officer
and International Exchange Officer. The non-voting members consist of the following members:
Secretary-elect, Treasurer-elect, ITO-elect, IEO-elect, and The Vet Gazette Editor-elect.
Section 2 — Other Standing Committees
a) The Executive Committee as directed by the President shall appoint Delegates to any
and all standing committees listed in the Constitution, Article 9, however the Budget
Committee shall include all committee chairs and the SAVMA Executive Committee.
The Judiciary Committee shall consist of Executive Committee members.
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b) Delegates shall remain members of a committee as long as their tenure as Delegate,
unless otherwise determined necessary by the President or Executive Committee.
c) Standing committees shall nominate a committee member to fill any vacant committee
chair position. The Executive Committee before the end of the current, scheduled HOD
meeting will approve this nomination.
d) The President shall appoint a committee chair in the advent of a vacancy that occurs
between official HOD meetings.
Section 3 — Reports and Communications
a) Each committee shall submit, to the Secretary, a written report of meeting minutes,
activities, and proposed activities, thirty (30) days in advance of all HOD meetings, after
each committee meeting, and by the close of all HOD meetings or as requested by the
b) Each committee shall submit, to the Secretary, a written interim report of activities by
November 1 of each year.
c) Any person who represents the Student AVMA at a meeting of another organization,
and/or receives money other than a prize from the Student AVMA must submit a written
report of related activities to the HOD.
Section 4 — Charges to Standing Committees
a) Executive
The Executive Committee shall be the administrative body of the Student AVMA
and be charged with ensuring that the provisions of the Student AVMA
Constitution and Operational Guidelines are met on a yearly basis.
b) Judiciary
The committee shall function to review Resolutions and propose amendments to
the Student AVMA Constitution and Operational Guidelines. At the discretion of
the President, the HOD may refer proposed amendments to the Constitution and
Operational Guidelines to this committee for review and recommendations prior
to any action.
c) Budget
This committee shall function to establish a working budget for the Student
AVMA.
d) Animal Welfare/Human Animal Bond
i) The committee shall keep abreast of topics relating to animal welfare, and
inform the HOD and provide information for distribution to the local chapters of
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the Student AVMA. This shall include information on professional ethics as they
relate to the animal welfare and the human-animal bond as well as information
regarding domestic, exotic and laboratory animals.
ii) The committee chair or the chair’s appointee will act as a voting member, and
student representative to the AVMA Animal Welfare Committee.
iii) The committee chair or the chair’s appointee will act as a voting member, and
student representative to the AVMA Human-Animal Bond Committee.
iv) The committee shall promote student awareness and participation in issues
pertaining to Animal Welfare and the Human-Animal Bond.
e) Economics, Finance and Management
The committee shall serve to promote education of current economic issues facing
the veterinary industry; maintain a liaison with the NCVEI (National Commission
for Veterinary Economic Issues); promote opportunities for student personal and
professional development and serve as a resource for SCAVMA chapters and
business clubs
f) Education and Licensure
The committee shall serve to encourage the development and refinement of
veterinary educational programs at veterinary schools and colleges in the United
States and other AVMA-accredited institutions, and to facilitate licensure of
graduates from these schools. In addition to encouraging continued
communication between the Student AVMA and the AAVMC, the committee
shall also encourage Student Chapters of the AVMA to become involved in the
development of curriculum and educational opportunities at their respective
schools and colleges.
g) Emerging Issues
i) The Committee will act as a resource/contact/information center for emerging
issues in the profession, which affect veterinary students.
ii) The Committee will encourage programs, which support conservation and
promote the veterinarian as a key and necessary element in them.
iii) The Committee will support the AVMA HOD, when appropriate,in their
efforts to bring conservation issues to the forefront.
iv) The Committee chair or the chair’s appointee will represent the Student
AVMA as a member of the AVMA’s Committee on Environmental Issues.
h) Governmental Affairs
i) The committee shall survey current legislative actions applicable to veterinary
medical students and report such actions to the SAVMA HOD as well as
sponsoring informational programs to distribute legislative materials to each of
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the Student Chapters and to support programs for legislative awareness at member
veterinary schools.
ii) The Committee chair or the chair’s appointee will serve as a student liaison to
the AVMA Political Action Committee.
i) International Veterinary Exchange Committee
This committee shall promote the advancement of veterinary education and
animal welfare throughout the world. The committee shall facilitate individual
cultural and educational exchange through the recruitment of veterinarians and
veterinary students to participate in international student exchange programs. The
committee shall also distribute information about the activities of the International
Veterinary Student Association and encourage local chapters to be involved in
international activities.
j) Multicultural Student Outreach
The Multicultural Student Outreach Committee communicates and addresses the
concerns of our diversifying student body to the SAVMA House of Delegate,
strives to educate students about the importance of diversity and multicultural
competency within our profession, and provides public awareness of the
multifaceted field of veterinary medicine.
k) Native American Project
The committee shall assist in the provision of the veterinary medical care for
Native American Nations, the provision of practical experience for Student
AVMA members and to interest Native American youth in careers in veterinary
medicine or allied health careers.
l) Committee on Communications
i) The Committee shall serve to present ideas and suggestions on ways to enhance
communication among the AVMA, the Student AVMA, and its student chapters.
ii) The Committee will provide ideas for the promotion of veterinary medicine
within the community and sponsor projects with this goal.
iii) The Committee chair, or an appointee of the chair, will act as an ex-officio
representative to the AVMA Council on Committee on Communications. The
representative will serve a one-year term, starting at the AVMA Annual
Convention and ending at the Student AVMA symposium.
m) Symposium
i) The Committee is charged with the responsibility of updating and maintaining
the Educational Symposium guidelines.
ii) The Committee will assist in the transfer of information among hosting
schools or colleges, and schools or colleges interested in presenting a bid for
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hosting the Symposium.
iii) The chair shall be one of the Delegates from the school hosting the upcoming
Annual Student AVMA Educational Symposium as selected by the HOD.
iv) The assistant chair shall be one of the Delegates from the school hosting the
following Annual Student AVMA Educational Symposium as selected by the
HOD.
ARTICLE VI — FINANCES
Section 1 — Budget and Financial reports
a) The Treasurer shall annually submit a projected budget, which is approved by the
budget committee for the coming fiscal year at the SAVMA HOD meeting at the AVMA
Annual Convention. A majority vote of the HOD will be required for approval.
b) The fiscal year for all Student AVMA business shall be September 1 to August 31.
c) The Treasurer’s report to the HOD, at each meeting, shall contain an account of all
monies spent, received, and retained by the Student AVMA during the fiscal year.
d) At the completion of the fiscal year, the Treasurer shall balance accounts and turn the
records, including all bank statements and cancelled checks, over to a committee or
agency selected by the Executive Committee for audits.
Section 2 — Disbursement of Funds
a) Budgeted funds may be drawn upon with approval of the Treasurer.
b) Requested funds that are not budgeted, or requested funds that exceed the budgeted
amount, may be provided upon approval of the Executive Committee or the HOD.
c) In order to receive budgeted funds, delegates or officers must submit to the Secretary
all reports required by the Constitution and Operational Guidelines unless otherwise
approved by the Executive Committee.
d) Students receiving scholarships, awards, or financial disbursement from the Student
AVMA must be Student AVMA members in good standing.
Section 3 — Membership Dues
a) The Executive Committee, with the approval of the SAVMA HOD, shall determine the
annual dues and any applicable late fees for each membership category.
b) Membership dues shall be received on or before December 1 of each year for that
school year. Membership dues received after the above date may be subject to a late fee
assessment.
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c) Student Chapters and local student organizations must maintain payment of dues for at
least 80% of enrolled students at least 30 days prior to a SAVMA HOD meeting to
maintain their voting privileges in the SAVMA HOD. The SAVMA Treasurer will
notify the chapter or local organization that is below 80% membership on December 1st.
Section 4 — Travel Expenses
a) The Student AVMA shall provide travel funds, as approved by the Executive
Committee, for the following:
i) The SAVMA Officers
ii) The Student AVMA Presidential Advisor
iii) Representatives of the Student AVMA as deemed necessary by the Executive
Committee or HOD.
iv) Delegates as per the Constitution and Operational Guidelines.
b) Travel expenses shall include the following:
i) The lowest available coach airfare or a per mile expense specified in the annual
budget.
ii) Rental car fees if deemed necessary by the Executive Committee
iii) Hotel accommodations
iv) All meals and travel-related expenses.
c) Delegates may seek reimbursement for travel expenses per the following:
i) The lowest available coach air fare, not to exceed $500.00, per Delegate from a
Student Chapter or local student organization, or per mile expense specified in the
annual budget, may be requested for travel expenses to the HOD meetings,
granted upon approval of the Executive Committee, based on need and number of
requests received prior to the deadline.
ii) All requests for travel expenses and documentation of financial need and
hardship by Delegates must be received by the Student AVMA Treasurer at least
ninety (90) days prior to the Student AVMA HOD meeting.
iii) Financial need must be demonstrated by the requesting student chapter or
local organization to the satisfaction of the Executive Committee, including
complete financial disclosure by the requesting chapter.
d) All mileages shall be calculated as air miles between the point of origin and the point
of destination.
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Section 5 — Educational Symposium
a) An emergency fund, which is approximately equal to 25% of the average gross cost of
the past two Symposia, shall be held as reserves and shown on a balance sheet reviewed
annually by the Student AVMA. These funds are to be maintained as a contingency
against debts incurred, and may be disbursed upon approval of the Executive Committee
or the HOD.
b) Following the close of the Symposium, the Host School or College must ensure that all
accounts are closed and records turned over to the Treasurer for audit at least ten (10)
days prior to the start of the HOD meeting at the AVMA Annual Convention that
immediately follows this Symposium.
Section 6 — The Vet Gazette
a) The Student AVMA Treasurer shall be informed quarterly of all debits or credits to allfiscal accounts related to the hosting of The Vet Gazette.
b) Following publication of the final issue of The Vet Gazette of the school year, the
Editor must ensure that all accounts are closed and records turned over to the Treasurer
for audit at least ten (10) days prior to the start of the HOD that immediately follows the
publication of the last issue.
Article VII — Symposium
Section 1 — Time and Place
a) The Student AVMA shall hold an annual Educational Symposium at a school or
college of veterinary medicine with voting representation in the HOD, between February
1 and April 30 (a period of 90 days).
b) Official activities, not inclusive of the HOD or its committees' actions, for these
Symposia shall take place for two (2) days and three (3) nights.
Section 2 — Bids
The SAVMA HOD shall select the Symposium site from submitted bids two years in
advance of the proposed Symposium.
Section 3 — Symposium General Manager and Treasurer
The Host school or college which has been awarded the symposium by the SAVMA
HOD shall select the Symposium General Manager and Treasurer. Upon selection of these two
positions the Host school will notify the SAVMA Executive Committee, SAVMA HOD, and the
AVMA Staff Advisor(s).
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Section 4 — Finances
a) The Symposium shall maintain banking accounts at the same location as the Student
AVMA accounts unless otherwise permitted by the Executive Committee.
b) The Student AVMA Treasurer and the Treasurer of the Educational Symposium shall
be the sole custodians of the resources of the Symposium.
c) A strict accounting of all funds received and expended and all accounting close
records, including all cancelled checks (or photocopies) and all bank statements, shall be
sent to the AVMA Staff Advisor and the Student AVMA Executive Committee, ten (10)
days prior to the start of the AVMA Annual Convention unless an extension is granted by
the Executive Committee.
d) The Student AVMA Treasurer shall be informed quarterly of all debits or credits to all
fiscal accounts related to the hosting of the Educational Symposia.
e) Expenses for all speakers shall be limited to travel, hotel and miscellaneous expenses
to be paid through sponsorship. The hosting school's Symposium committee will bear the
responsibility of finding such sponsorship. No additional honoraria, gifts, or
mementos shall be given by the hosting school's Symposium committee.
f) Chapters or local student organizations may not, prior to being awarded the
Symposium bid, solicit funding or promises of funding without the express consent of the
Section 5 — Information Booths
In accordance with SAVMA Exhibitor Rules and Guidelines, the Educational
Symposium Planning chair may invite or permit non profit organizations, AVMA allied groups
and veterinary-related commercial entities to present educational materials and/or product
information to symposium attendees only during specified time periods as specified by hosting
schools.
Section 6 — Symposium Report
The Symposium Chair shall create a file composed of a chronologic record of the events
in the planning of the Symposium and of reports from each committee chair. These reports shall
contain the committee’s protocol, problems, and suggestions.
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Section 7 — Symposium Proceedings
a) Symposium proceedings (written lecture texts, electronic texts, or outlines of
scheduled presentations) shall be provided.
b) The Symposium proceedings may not be republished, reproduced, transmitted or
distributed, whether mechanically, electronically or in any other medium, without prior
written approval from the Student AVMA Executive Committee and the AVMA Staff
Advisor. Commercial reproduction and multiple distribution or publication, in any form
or medium, is prohibited.
Section 8 — Symposium Contests
a) The following two athletic and four academic contests will be conducted annually at
the Student AVMA Symposium: volleyball, tug-o-war, bovine reproduction, equine
aging, SAVMA Challenge, and freshman anatomy (open to freshmen/ first year students
only).
b) The Host school or college shall not enter any academic competitions.
Section 9 — Commercial Sponsors
a) Corporation sponsorship of any activity associated with the Student AVMA
Educational Symposium is permitted provided that such sponsorship furthers the
symposium objectives and is in keeping with the professional environment of the event.
The Host School Symposium Planning Committee (HSSPC) shall have the final selection
of content and of presenters for the scientific program and its workshops. Corporate
sponsors shall be provided the opportunity for appropriate recognition during the
symposium and in symposium literature. The corporate sponsors shall be recognized in
the following ways: "provided through an educational grant from..." or "co-sponsored
by..."
b) When conferences, meetings, or lectures are sponsored by outside entities, the
organization that presents the program, not the funding sponsor, shall have control of the
content and speakers.
c) The corporate sponsor will be expected to avoid any implication in its announcement,
descriptive programs, or promotional materials that the Student AVMA is part of a joint
sponsorship.
d) The HSSPC reserves the right to refer any request for corporate sponsorship to the
Student AVMA Executive Committee for evaluation, approval, or disapproval
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Section 10 — Alcohol Policy
a) Non-alcoholic beverages will be available at all times at all Symposium-sponsored
events where alcohol is being served. If the alcohol is to be served free, non-alcoholic
beverages must also be free and subject to the same restrictions as the free alcohol.
b) Alcohol will not be served at any SAVMA sponsored function that involves the
handling of animals by students.
c) Free, unlimited quantities of alcohol shall not be served at any Symposium sponsored
events.
d) Symposium-sponsored events that serve alcohol will have transportation services to
and from the event available for all Symposium attendees throughout the course of
events.
ARTICLE VIII — THE VET GAZETTE (the official journal of the Student AVMA)
Section 1 — Circulation
a) All members of the Student AVMA shall receive a subscription and/or access to the
journal upon payment of membership dues.
b) It shall be produced no fewer than three (3) times during each academic school year,
which is defined as September to May.
Section 2 — Management
a) Editor
i) The Editor is responsible for coordination of all aspects of the publication and
distribution.
ii) The Editor is a member of the Student AVMA Executive Committee and shall
have a thorough understanding of the Student AVMA.
b) Editorial Rights
i) It is the goal of the Student AVMA in publishing The Vet Gazette to promote all
aspects of veterinary medicine, and to represent and support all points of view on
topics pertinent to veterinary medicine, with the exception of those that may
conflict with AVMA Policy Statements and Guidelines, and the Veterinary Code
of Ethics.
ii) The Student AVMA, The Vet Gazette Editor, and the AVMA reserve the right
to edit or withhold publication of any submissions.
iii) The outgoing The Vet Gazette Editor shall contact current The Vet Gazette
advertisers to establish preliminary advertising for the following year. The
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outgoing The Vet Gazette Editor, in conjunction with the incoming The Vet
Gazette Editor, shall review and approve any advertising contracts that extend
beyond the outgoing school's publishing responsibility.
c) Advisor
i) There shall be a local faculty or staff member at the host school or college to
serve as an advisor to the The Vet Gazette Editor
ii) The advisor shall act to facilitate publication at the host school or college and
assist the editor in any manner possible.
Section 3 — Contributing Editors
a) Contributing Editors shall be responsible for local distribution of The Vet Gazette
within a reasonable amount of time and/or notification of online publication of the
magazine.
b) The Senior Student AVMA Delegate from each school or college shall serve as that
school's or college’s local Contributing Editor.
c) The Contributing Editors may appoint another Student AVMA member to assist them.
Section 4 — Distribution/ Access
The Vet Gazette staff shall send the required number of copies, specified in the host
school’s or college’s bid to each school or college in bulk and/or provide notification of new
online issues via Contributing Editors or another method to each member of the Student AVMA
upon publication.
Section 5 — Bids
The host school or college and, The Vet Gazette Editor, shall be selected from the Student
AVMA HOD at the Educational Symposium for the following academic year.
a) A strict accounting of all funds received and disbursed by The Vet Gazette shall be sent
to the AVMA Staff Advisor and the Student AVMA Executive Committee ten (10) days
prior to the start of the AVMA convention.
b) The Vet Gazette may maintain bank accounts under the financial umbrella of the
Student AVMA in a location to be approved by the Executive Committee, with quarterly
reports submitted to the Treasurer.
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c) The solicitation of monies from potential advertisers or sponsors shall be conducted
only after the school has been awarded the bid, and only with the prior approval of the
President or Executive Committee.
d) Funds to be used for Editor travel may be requested through the Student AVMA
budget. These funds may be used for either travel as needed or to expedite the transition
of the publication.
Article IX — Amendments
Section 1 — Bylaw Amendments and Resolutions
a) The HOD may amend these Bylaws or pass a Resolution at any of its meetings by a
majority vote of the Delegates registered and voting at the meeting, provided a quorum of
Delegates are present. The proposed amendment or resolution shall meet the following
requirements:
i) The Executive Committee or any member of the Student AVMA HOD may
introduce a resolution or a proposed amendment to the Bylaws in writing to the
Executive Committee no later than 40 days prior to the Student AVMA HOD
meeting at which it is to be considered.
ii) The AVMA Executive Vice President must approve all proposed resolutions or
Bylaws amendments no later than 30 days prior to the vote by the Student AVMA
HOD.
b) The Secretary shall advise the AVMA Executive Vice President in writing of all new
resolutions or amendments to the Bylaws passed by the Student AVMA.
c) Bylaws and Resolutions shall be recorded, dated and distributed with the Student
AVMA Constitution.
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Manual of the SAVMA House of Delegates
INTRODUCTION
The Student AVMA House of Delegates(HOD) comprises Senior Delegates and Junior
Delegates who are elected or appointed by and represent the constituent organizations of the
Student AVMA. The HOD is the voice of the active members. The House and its members are
responsible for guiding and directing the policy and activities of the Association in the best
interest of the veterinary profession and the public it serves. The House has the authority to elect
the President, President-elect, Secretary, Secretary-elect, Treasurer, Treasurer-elect, Information
Technology Officer(ITO), Information Technology Officer-elect, International Exchange
Officer(IEO), International Exchange Officer-elect, The Vet Gazette Editor and The Vet Gazette
Editor-elect of the Student AVMA; to elect committee chairs; to elect liaisons to the AVMA
committees; to make and adopt resolutions; and to amend the Constitution and Bylaws of the
Association.
Part 1 — Officers
Section 1 — Installation
a) The President shall install the officers.
b) The Installation shall read as follows:
“I (your name) do solemnly swear to uphold, in letter and spirit, the Constitution
and Bylaws of the Student American Veterinary Medical Association, and to the best of
my ability execute the office of ______.”
Part 2 — Delegates
Section 1 — Responsibilities
a) Study the Constitution and Operational Guidelines of the Student AVMA, and Roberts
Rules of Order Newly Revised, so you will have a good working knowledge of the
Association’s organizational structures, rules, and procedures.
b) Access the Volunteer Leadership Center of the Student AVMA Online Network to
review rosters and meeting minutes of the Executive Committee and all AVMA councils
and committees, and participate in the HOD discussion group to share ideas and confer
with fellow Delegates. Access instructions were separately provided to all delegates.
Additional copies are available, on request, from the Secretary of the Student AVMA.
c) Study all reports, resolutions, recommendations, and preprints furnished to you prior to
any meetings.
d) Submit any resolutions that are to be introduced on behalf of your student constituents
to the Student AVMA Executive Committee no later than 30 days prior to a Student
AVMA HOD meeting.
e) Determine the desires of student constituents regarding the issues that are to be
addressed by the Student AVMA HOD.
Section 2 — Rules of order
a) General
Cellular telephones and audible pagers will not be used by members of the House
or others within the House chamber while the House is in session. Such equipment will
either be turned off or be set for inaudible notification. In the latter case, the user will not
answer an incoming call verbally within the House chamber, but shall depart the chamber
to conduct any conversation.
b) Order of Business
SAVMA SYMPOSIUM HOD AGENDA
Date
Start Time

HOD meeting call to order / roll call

Pledge of Allegiance

Reading of SAVMA HOD Mission Statement

Approval of previous meeting minutes

Approval of the Manual of the HOD

President’s opening remarks

AVMA VP - remarks

SAVMA Advisor - Remarks

President’s Report

Secretary’s Report

Treasurer’s Report

ITO’s Report

IEO’s Report

The Vet Gazette Editor’s Report

Delegate Introductions
Page 2

Call for nominations- IEO-elect and Symposium Chair

Presentation and Approval of Pre-Symposium Reports
Note: "Committee reports read and accepted into the Minutes of the HOD become official policy of
SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items included
within Committee Reports must be considered, discussed and voted upon as separate motions. Any
Committee member or other HOD member may move one of these items as a Recommendation to the
House."
 Animal Welfare Committee (AWC)
 Committee on Communications (COC)
 Economics, Finance and Management (EFM)
 Education and Licensure Committee (ELC)
 Emerging Issues Committee (EIC)
 Executive Committee
 Governmental Affairs Committee (GAC)
 International Veterinary Exchange Committee (IVEC)
 Multicultural Student Outreach Committee (MSOC)
 Native American Project (NAP)
 Symposium Committee

Symposium Chair nominee will present their Proposals

AVMA Convention Registration

Introduction of Guests to the HOD: AVMA delegates, GRD
representatives, and others
Second Day (SAVMA SYMPOSIUM HOD AGENDA) - Start Time

HOD meeting call to order

Nomination speeches for officer-elect candidates

Symposium Committee reports
 Animal Welfare Committee
 Committee on Communications
 Economics, Finance and Management
 Education and Licensure Committee
 Emerging Issues Committee
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 Governmental Affairs Committee
 International Veterinary Exchange Committee
 Multicultural Student Outreach Committee
 Native American Project

Voting for new IEO-elect and Symposium Chair by secret ballot

Break/vote counting by Executive board

Announcement of new IEO-elect and Symposium Chair

Installation of Executive Committee-Elect officers to new President,
Secretary, Treasurer, ITO and The Vet Gazette Editor, Installation of IEO
that has already served 1 year as IEO-elect

Unfinished business

Out going officers, delegate appreciation, & Honor role schools (100%
AVMA membership conversion)

HOD adjournment
SAVMA AVMA Convention HOD AGENDA
Date
Start Time

HOD meeting call to order / roll call

Pledge of allegiance

Reading of SAVMA HOD Mission Statement

Approval of previous meeting minutes

Approval of the Manual of the HOD

President’s opening remarks

AVMA VP - remarks

SAVMA Advisor - Remarks

President’s Report

Secretary’s Report

Treasurer’s Report

ITO’s Report

IEO’s Report
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
The Vet Gazette Editor’s Report


Call for nominations – Executive Committee-elect officers (Presidentelect, Secretary-elect, ITO-elect, The Vet Gazette Editor-elect, Treasurerelect)

Presentation and Approval of Pre-Convention Reports
SAVMA. Exception: Proposed Bylaws amendments, new budget items and other action items
included within Committee Reports must be considered, discussed and voted upon as separate motions.
Any Committee member or other HOD member may move one of these items as a Recommendation to
the House."
 Animal Welfare Committee (AWC)
 Committee on Communications (COC)
 Economics, Finance and Management (EFM)
 Education and Licensure Committee (ELC)
 Emerging Issues Committee (EIC)
 Executive Committee (EC)
 Governmental Affairs Committee (GAC)
 International Veterinary Exchange Committee (IVEC)
 Multicultural Student Outreach Committee (MSOC)
 Native American Project (NAP)

Introduction of Guests to the HOD: AVMA delegates, GRD
representatives, and others
Second Day (SAVMA AVMA Convention HOD AGENDA) - Start Time

HOD meeting call to order

Nomination speeches for Executive Committee-elect candidates

Convention Committee reports
 Animal Welfare Committee
 Committee on Communications
 Economics, Finance and Management
 Education and Licensure Committee
 Emerging Issues Committee
Page 5
 Governmental Affairs Committee
 International Veterinary Exchange Committee
 Multicultural Student Outreach Committee
 Native American Project

Voting for Executive Committee-elect officers by secret ballot

Break/vote counting by Executive Committee

Announcement of new Executive Committee-elect officers

Unfinished business

Installation of IEO-elect to IEO

Out going officers & delegate appreciation (if there are any)

HOD adjournment
c) Procedural
1) Situations that are not specifically covered by the Student AVMA Constitution
and Operational Guidelines will be governed by the principles and procedures
prescribed in the latest edition of Roberts Rules of Order Newly Revised.
2) Junior Delegates will be accorded the same privileges as Senior Delegates.
Section 3 — Meetings
a) The HOD
All Senior Delegates and Junior Delegates are expected to attend all meetings of
the Student AVMA HOD, including the meetings of the assigned standing committee.
Should a Delegate be unable to attend, notification must be made to the student AVMA
Executive Committee prior to the start of the HOD meeting.
b) Ancillary Meetings
1) The SAVMA HOD, at the President's discretion, may hold a New Delegate
Orientation, prior to the regularly scheduled meetings. This orientation shall be
designed to acquaint new members with the method of business and purpose of
the House. Attendance at the New Delegate Orientation shall be mandatory for all
new members of the HOD, Officers, and Standing Committee Chairs.
2) The HOD, at the President's discretion, may hold Student Chapter AVMA
workshops where matters common to all Chapters shall be discussed. This
meeting shall be held prior to the regularly scheduled meetings and all Chapter
Page 6
officers shall receive an invitation. Attendance at a Student Chapter AVMA
workshop should be considered mandatory for all Delegates as these are designed
to aid the Delegate's respective school or college. Other schools’ or colleges’ of
veterinary medicine leaders are also encouraged to attend these workshops if at all
possible.
Part 3 — Standing Committees
Section 1 — Function and Procedure
a) Election and approval of Committee Chairs and Student Liaisons:
Each committee shall elect a chair to be approved by the President according to the
Bylaws. If a SAVMA committee has representative or liaison positions to AVMA allied
organizations or AVMA entities (councils or committees), the SAVMA committee shall
report such appointments at the annual SAVMA Symposium for approval by the
President and further credentialed by the AVMA or allied organization. All elections or
appointments shall be reported in either the committee’s Symposium or Convention
reports.
b) Committee Meetings
Each Standing committee will convene at scheduled times during the Student AVMA
HOD meetings. Committees may communicate or convene on-line or by phone during
the interim. Without the objection of the Executive Committee, a standing committee
chair may invite other resource persons or guests to address the committee.
Section 2 — Reports
a) Required reports include: Pre-Symposium, Symposium, Post-Symposium, PreConvention, Convention and Post-Convention, Interim Committee Meeting and
Liaison Meeting Travel reports. Each report shall be submitted in a timely fashion.
Pre-Meeting reports shall be submitted 30 days in advance of the upcoming meeting.
Meeting reports shall be submitted at the time designated by the Secretary. PostMeeting reports shall be submitted within 30 days after said meeting. Interim
Meeting and Liaison travel reports shall be submitted within 30 days following the
meeting.
b) Format:
1)To:
From:
Date:
Re:
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2) Numeric Outline format of points reported. A parenthetical reference (Action
Item) following the numbered point should designate all Action Items as such. To Do
List : to follow action items.
3) Items to be included in specific reports:

Each Meeting report shall include a review of the committee’s charge as
stated in the bylaws and an action- oriented plan to fulfill that charge.

Symposium report shall include a list of all students elected to committee
chair or liaison positions.

Post-Symposium report shall include a preliminary budget for the budget
meeting to be held prior to the start of Convention.

Post Convention reports shall include a History of the year’s activity for
the committee.
Section 3 — History
a) Committee chair shall maintain a history of the committee’s activity for the year of
their term. The history should include successes and failures as well as the discussion
on relevant topics.
b) The history shall be given to the Secretary at the beginning of the Student AVMA
HOD meeting at the annual Convention.
Part 4 — Liaisons and Student Representatives to AVMA Entities
Section 1 — Elections
a) Liaisons or student representatives to AVMA Entities shall be elected by their standing
committees and approved by the HOD to serve for a 1 year term (re-election or
reappointment to a second term is acceptable, if the student is still eligible).
b) Liaisons or student representatives should be elected at the Student Symposium.
Section 2 — List of Positions
a) AVMA AWC - Animal Welfare Committee – A member of the Animal Welfare /
Human Animal Bond serves as a committee member.
b) AVMA CEI - Committee on Environmental Issues – A member of the Emerging Issue
Committee serves as a committee member.
c) AVMA CHAB - Committee on the Human-Animal Bond – a member of the Animal
Welfare / Human Animal Bond serves as a committee member.
Page 8
d) AVMA CoC - Council on Communications – a member of the Committee on
Communications Committee serves as a liaison to the Council.
e) AVMA EB - Executive Board – SAVMA President is a guest to EB meetings.
f) AVMA MSC - Member Services Committee – SAVMA Executive Committee member
serves as a committee member.
h) AVMA LAC - Legislative Advisory Committee – SAVMA Executive Committee
member serves as a liaison to the committee.
i) AVMA HOD – SAVMA President and President-elect* serve as Delegate and
Alternate Delegate to the AVMA HOD. (*SAVMA Secretary will serve in lieu of the
President-Elect if that office is vacant)
j) AVMA PAC – Political Action Committee – a member of the Governmental Affairs
Committee serves as a liaison to the Committee.
Section 3 — Responsibilities
a) Liaisons or student representatives shall submit their resumes and nomination form (if
required) to the Student AVMA Secretary within 30 days after their election.
b) Liaisons or student representatives are responsible for providing information to the
AVMA entity at which they serve as the Student AVMA’s liaison or representative, and
for reporting any pertinent information back to the Student AVMA HOD in a written
report.
Section 4 — Reports
a) Reports shall be turned in to the Student AVMA Secretary 30 days prior to the annual
student Symposia or Convention.
b) The report shall be attached to the standing committee report and summarized in the
committee report.
c) The format shall be the same as the standing committee reports.
Part 5 — Symposium
Section 1 — Bids
a) The Symposium site shall be selected from submitted schools or college bids as
outlined in the Bylaws.
b) The following shall be considered requirements for uniform bid presentations:
Page 9
1) A time limit of fifteen (15) minutes for the bid presentation and five (5)
minutes per school or college for a question and answer period shall be allowed.
2) The bid presentation shall include: introduction, finances, proposed
symposium budget, speakers and programs, travel considerations, registration and
housing, social and/or special considerations, progress to date.
3) A realistic statement of attendance capacity and expected attendance shall be
included with the bid. This statement shall be verified with the Student AVMA
Executive Committee prior to formulation of the bid.
4) An information packet will be presented to the Delegates, Officers, Advisors,
and the AVMA convention planning staff. It is recommended this be done at
least thirty (30) days prior to bid presentations. It should contain the following
information: abstracts of information listed in Bylaws Article 7, Student AVMA
Symposium planning committee reports, maps and other appropriate materials.
5) Audiovisual materials are encouraged.
6) Bid presentations and related activities shall be informative and not
extravagant, as monies could be better utilized by the schools and colleges.
Section 2 — The Vet Gazette
Schools and colleges that are submitting bids for the Educational Symposium will be
allowed an equal amount of space in The Vet Gazette for three issues before the time of voting.
Logistics are to be decided between the interested schools or colleges and the The Vet Gazette
Editor.
Section 3 — Communication
One year prior to a scheduled Symposium, host school or college shall send a letter to the
deans of all schools and colleges of veterinary medicine in the United States and Canada asking
for their cooperation and encouragement of student attendance.
a) Active members other than Delegates or Officers attending the Symposium shall pay a
registration fee not to exceed $75.00.
b) The registration fee for Student AVMA Delegates and Officers shall not exceed
$40.00. This expense shall not be borne by the Hosting school or college.
c) The registration fee for non-Student AVMA members shall be determined by the
Hosting school or college. If the attendance capacity of the Symposium is reached,
registration priority goes to Student AVMA members.
d) The Student AVMA will give the $4,000.00 budgeted for the Symposium to the
Hosting school at the Symposium the year previous to their Symposium. These funds will
Page 10
be used for either set up costs, Symposium travel for committee members, fund raising,
opening a bank account, or office supplies. This money must be fully accounted for in
the quarterly report to the Student AVMA Treasurer.
e) Refunds for registered participants shall be left to the discretion of the Hosting school
or college. Rules concerning refunds shall be included in the registration packet.
f) One year prior to the scheduled Symposia, Host school or college shall present their
budget to the Student AVMA HOD for approval.
g) All checks written by the Hosting school or college must have at least two authorized
signatures.
h) The Symposium Chairperson shall receive a scholarship totaling $2,500.00. This will
be in compensation for his/her responsibilities pertaining to the Symposium. This
scholarship will be funded annually through the SAVMA budget. Receipt of the
scholarship will occur upon approval of the post-symposium report.
i) All financial data that records all the transactions that occur during the entire process of
hosting the symposium shall be kept on a Student AVMA Executive Committee
approved computer program. The Student AVMA Treasurer will provide the program
with instructions on requirements for quarterly reports and tax filing.
Section 5 — Information booths
Groups wishing to participate in an Exhibitor Fair to be held in conjunction with the
educational lectures may do so by purchasing booth space. A fee, as determined by the
hosting school's Symposium committee, can be charged for the booth space. A group
may purchase more than one booth space if desired. Hosting schools may provide the
table, but the groups will supply all other materials. Exhibitors must agree to and sign an
AVMA Exhibitor Agreement which states:
“According to the AVMA Official Rules and Regulations ineligible exhibits
include, but are not limited to: those exhibiting illegal services or activities,
those not appropriate for a family venue, those espousing philosophies or
actions in opposition to those of the AVMA, and those that are harassing,
discriminatory, or violate the AVMA Code of Ethics. I have read, understood
and agreed to abide by this and the entire set of Official Rules, Regulations,
and Policies of the American Veterinary Medical Association attached to this
application. I understand that failure to adhere to the rules, regulation and
policies may impact upon our ability to exhibit in this and future AVMA
conventions. I sign this application on behalf of the organization exhibiting.”
Section 6 — Symposium report
a) The Symposium Chair shall pass a copy of the Bylaw mandated report directly to the
following Educational Symposium Chair.
Page 11
b) A copy of this file should be kept by the Student AVMA Staff Advisor.
Section 7 — Symposium proceedings
a) Symposium proceedings (written texts, electronic texts, or outlines of schedule
presentations) shall be provided at the time of registration for each registered participant
in attendance.
b) A copy shall be sent to each major contributor to the Symposium and to the AVMA
headquarters library.
c) A copy shall be sent to each veterinary school or college of veterinary medicine
library.
d) Registrants may obtain proceedings for other registrants not in attendance after
providing written authorization to do so.
Section 8 — Symposium contests
a) All rules and contest formats must be stated in the registration packet.
b) A trophy to be provided by the Student AVMA Symposium Committee will be
awarded to the winning teams of bovine reproduction, equine aging, SAVMA Challenge,
and volleyball.
c) All perpetual trophies awarded for both academic and athletic competitions shall be
housed at the AVMA headquarters. Each Host school or college of Symposium shall pay
for updating the plaques to reflect the new winners of these trophies. Each competition
winner shall receive an individual trophy.
d) The rules and contents of the volleyball, tug-o-war, and equine aging contests will be
determined by the Host school’s or college’s SAVMA Symposium Committee.
e) The rules for the bovine reproduction contest are as follows:
1) The contest format shall be designed by the Hosting school and shall consist of
palpation of live animals and/or reproductive tracts, and a written examination.
2) A team shall consist of three students to be selected at the discretion of their
school.
3) Seniors shall not be allowed to participate. Participation by students from all
other classes is encouraged.
4) If a school or college cannot field a team of three members, one or two
individuals from that school may participate and compete for the individual
awards.
f) SAVMA Challenge
Page 12
1) The Symposium Host school shall be financially responsible for the SAVMA
challenge. The buzzers will be paid for by the Student AVMA HOD.
2) The Host school shall be responsible for all planning, registration, advertising,
and coordination of the challenge. They will provide all judges for the challenge
and finally they will gather and compile a file of clinical cases from their own
facility to be used in the event.
3) SAVMA Challenge rules
a) Each school or college may enter one team consisting of at least three
members.
b) There must be at least three years of the veterinary program
represented: one team member must be a freshman, and only one senior is
allowed.
c) The Hosting school or college shall set the specific rules of the
challenge but the competition must be based on clinical cases gathered
from actual clinical settings.
d) Questions must be based on the specifics of each case presented to the
teams. However the questions may be only loosely based the specifics on
the case presented.
e) Rules of the SAVMA Challenge shall be mailed to each school three
months prior to the Symposium.
Section 9 — AVMA convention staff planning coordination
Schools or colleges of veterinary medicine that wish to submit Symposium bids should
prepare a plan including a list of objectives, timetables, housing, and transportation goals that the
chapter would like to provide. The plans will be presented to the AVMA Convention and
Meeting Planning Division staff for review and advice on negotiations and other aspects of
convention planning, prior to contacting any commercial interest or businesses.
Section 10 — Registration
a) A registration window shall be set between November 15 and February 1. Registration
material must arrive to each corresponding delegate at least 45 days before registration
opens, unless the registration is to be accomplished by Web-based registration. The
Hosting school may use its own discretion on whether to accept late registrations.
b) All tour and workshop confirmations must be sent to registrants no later than three
weeks before the Symposium.
Page 13
c) Registration may be available to non-Student AVMA members at the discretion of the
Hosting school or college. If the maximum attendance capacity is reached, priority shall
be giving to Student AVMA members.
Section 11 — Symposium entertainment events
The Host school will submit a proposal describing all entertainment events involving the
use of animals at the student symposium. The proposal must be forwarded to the SAVMA
Executive Committee and the Animal Welfare Committee by May 1 of the year prior to the
symposium. The proposal will be reviewed for approval by the SAVMA Executive Committee
with a recommendation from the Animal Welfare / Human Animal Bond Committee at the
SAVMA HOD meeting held at the AVMA Annual Convention.
Section 13 — General Manager
The Symposium General Manager shall participate in all conference calls and/or actual
meetings of the Student AVMA Executive Committee that will have agenda items pertinent to
the Symposium or Symposium finance.
Part 6 — The Vet Gazette
Section 1 — Editor
The Editor shall serve as a voting member of the Executive Committee and an ex-officio,
non-voting member of the HOD.
Section 2 — Circulation
a) Print media subscriptions or electronic archival copies may be purchased by other
interested individuals at the discretion of the Executive Committee at a cost determined
by the Executive Committee, upon approval by the HOD.
b) Each school or college should be properly notified of new issues being available,
either through print media or through electronic means.
Section 3 — Management
The composition of the staff of The Vet Gazette will be left to the discretion of the Editor.
Section 4 — Contributing Editors
a) The Senior SAVMA Delegate from each school shall serve as that school’s local
Contributing Editor.
Page 14
b) The Contributing Editors are responsible for local participation in The Vet Gazette.
c) The Contributing Editors may appoint another Student AVMA member to assist them.
d) The Contributing Editors shall provide information to students at their school or
college about The Vet Gazette.
a) SAVMA will provide scholarships for the The Vet Gazette Editor and up to 4
additional editorial staff as compensation for one year’s service as proposed by the host
school and approved by the HOD in its annual budget. The Editor shall not receive more
than $1,000 per annum, and editorial staff may not receive more than $750 each per
annum. Total scholarship may not exceed $2,500.
b) The The Vet Gazette Editor shall mail an expense report plus all receipts to the
Treasurer quarterly.
c) The The Vet Gazette Editor shall send a Check Requisition form to the Student AVMA
Treasurer for all award winners (see Section 7) directing the Treasurer to make sure all
award checks are properly distributed.
Section 6 — Editorial rights
a) The Student AVMA and The Vet Gazette encourage submissions on any topics
pertinent to veterinary medicine. [See SAVMA Bylaws Article 8, Section 2, b) i)]
b) There are no restrictions as to length, number of pictures, drawings, etc., per
submission. Editorial staff retains the right to edit for content or length as necessary, and
to withhold publication of any submission.
c) The opinions expressed in articles, advertisements, and all other material appearing in
The Vet Gazette are solely the author’s and do not necessarily reflect the opinions of The
Vet Gazette staff or the Student AVMA.
Section 7 — Contests
a) The Vet Gazette staff shall have an article contest for informational and educational
articles in each issue.
b) The Vet Gazette shall have a contest for poems or humorous articles on a semiannual
basis.
c) The Vet Gazette contests shall be decided by the host school and included in The Vet
Gazette bid, which must be approved by the Executive Committee and the HOD.
d) Submission requirements may be set by the The Vet Gazette Editor.
Page 15
e) All submissions provided by members of the Student AVMA and submitted prior to
graduation from a professional veterinary program shall be considered as an entry in
these contests.
f) The Vet Gazette staff members shall be ineligible for all contests.
g) Prize winning submissions shall be selected by The Vet Gazette staff and may be
announced in the present issue or next issue of The Vet Gazette.
h) Other compensation for submissions published may be awarded at the discretion of the
The Vet Gazette Editor, upon approval of the Executive Committee.
Section 8 — Bids for The Vet Gazette
a) The following shall be considered requirements for uniform bid presentations:
1) A time limit of fifteen (15) minutes for the bid presentation and a five (5)
minute question and answer period per school or college shall be allowed.
2) The bid presentation shall include: introduction, proposed budget, editor’s
qualifications, staff qualifications, and printer qualifications.
3) An information packet shall be presented to the SAVMA HOD regarding the
above information.
b) Bid presentations and related activities shall be informative and not extravagant, as
monies could be better utilized by the schools or colleges.
Section 9 — Continuity
The outgoing The Vet Gazette Editor shall instruct the The Vet Gazette Editor-elect
through the process of publishing a new issue.
Part 7 — Amending/Revising the Manual
Section 1 — Basic rules
a) Any member of the HOD or SAVMA Executive Committee may suggest a revision to
the Manual
b) The revision must be written and submitted both in written form and electronically to
the SAVMA Executive Committee.
c) A proposed revision can be included in a committee report to the HOD or introduced
to the HOD during open discussion.
d) All approved revisions must be voted on by the HOD to officially become part of the
SAVMA HOD manual.
Page 16
e) A vote seeking approval or disapproval of the SAVMA HOD Manual will be part of
all SAVMA HOD meeting agendas; the vote will be scheduled for the start of every
meeting.
f) AVMA Staff Advisor must be consulted before any revision becomes part of the
manual.
g) Any revision approved by the SAVMA Executive Committee and/or SAVMA HOD
must be submitted to the AVMA Executive Vice President.
Section 2 — Procedure of revision approval
a) The SAVMA Executive Committee will refer any proposed revisions of the SAVMA
HOD Manual to the SAVMA Judiciary Committee for review.
b) After review of the proposed revision, the SAVMA Judiciary Committee is to return
either a recommendation of approval or disapproval to the SAVMA Executive
Committee.
c) The SAVMA Executive Committee will, after following parliamentary procedure, vote
on the proposed revision thus approving or disapproving the change. The result of this
vote plus a copy of the SAVMA HOD Manual revision will be forwarded to the AVMA
Staff Advisor and AVMA Executive Vice President.
d) At the next SAVMA HOD meeting the entire SAVMA HOD manual, including the
new revision will be presented. The presentation of the revised SAVMA HOD Manual
will include the recommendation of the SAVMA Executive Committee on the revision.
e) A majority vote will pass the SAVMA HOD Manual as presented to the SAVMA
HOD.
f) The AVMA Staff Advisor and the AVMA Executive Vice President will be notified by
the SAVMA Secretary of any SAVMA HOD approved SAVMA HOD Manual revisions.
g) All Manual revisions will become effective immediately following approval of the
HOD (see Basic Rules).
Page 17
Delegate Handbook
July 25, 2004
(Update March 2005)
The purpose of the Student American Veterinary Medical Association (Student AVMA) is stated in Article
II of the Student AVMA Constitution. The legislative body governing the Student AVMA is the House of
Delegates (see Article IV, V, and VI of the Constitution). This body is essential to the functioning of the Student
AVMA, and in service to its members. The purpose of this document is to define and clarify the duties and
responsibilities of Delegates to the Student AVMA.
Responsibilities
A. At the National Level
1.
Delegates are elected by each chapter, but serve as national officers of the Student AVMA. As such,
they are expected to act as the legislative body, as well as the voice of the active members.
2.
Delegates are responsible for the promotion of the Student AVMA and service to its members
nationally and internationally.
3.
Promote the delegate’s respective school and chapter.
B. At the local Level
1.
Should be considered officers of the delegate’s respective SCAVMA organizations.
2.
Responsible for liaison work between the Student AVMA, local chapters, and the individual members.
3.
Promote the Student AVMA at the local level.
Duties
A. Duties in the House of Delegates
1.
Attend all meetings and participate in discussion of items on agendas.
2.
Maintain a file of committee reports and other pertinent information for reference and information.
This file should be passed on to the delegate’s successor.
3.
Reports and draft minutes should be reviewed and corrected as soon as they are received
a)
Compare with notes taken at the last meeting.
b) Study the contents for information and accuracy.
c)
4.
Send corrections to the Student AVMA Secretary or the appropriate committee chair.
The meeting agenda, pre-meeting reports, pertinent past reports, as well as the Student AVMA
Constitution, Bylaws, and Resolutions should be read prior to meetings.
a)
Review and complete committee assignments
b) Decide on personal viewpoint
c)
Poll chapter for their viewpoint
Student AVMA Delegate Handbook
d) Plan to discuss alternatives
e)
5.
Items may be added to the agenda by delegates
Disseminate information sent to the corresponding delegates.
a)
Promptly disseminate information directed through the corresponding delegate to the
appropriate people.
b) Assimilate information requested by the Student AVMA Officers or Committees
c)
All delegates should advise the Student AVMA Secretary and AVMA Advisor to the Student
AVMA of any change in address, phone number, or email address.
B. Committee Duties
1.
Committee assignments to be completed at the time of the meeting
a)
Meet with other committee members at assigned time
b) Reach consensus on solution with other committee members
c)
Draft solution
d) Have committee report completed and turned in to the Student AVMA Secretary by the
requested time.
2.
Committee assignments to be completed at the time of the next meeting.
a)
Communicate with other committee members before meeting
b) Complete work before the meeting at which it is to be reported
c)
If possible, meet with other committee members just prior to the meetings
d) Draft committee report and recommendations. Send these to the Student AVMA Secretary
before the assigned date.
C. Reports
1.
All committees are required to submit a pre-meeting report to the Student AVMA Secretary thirty (30)
days in advance of meetings.
2.
Each committee is required to submit a report to the House of Delegates following every meeting. The
committee reports must include the committee mission statement every time.
3.
Each committee will submit an interim report before November 1st of each year.
4.
Any person representing the Student AVMA at meetings of another organization, or receiving money
from the Student AVMA must submit a written report of activities. This report must be received by
the Student AVMA Secretary before full reimbursement of expenditures can be made.
5.
Committee Chairs and their members are responsible for proof reading their report before submission
to the SAVMA Secretary. It is perfectly okay to cut and paste using an old report as a template, but
make sure you use the correct date and venue and all committee members have their correct names and
schools listed on the bottom.
2 of 2
ROBERT'S RULES OF ORDER
Introduction
WHAT IS PARLIAMENTARY PROCEDURE?
It is a set of rules for conduct at meetings, that allows everyone to be heard and to make
decisions without confusion.
WHY IS PARLIAMENTARY PROCEDURE IMPORTANT?
Because it's a time tested method of conducting business at meetings and public gatherings. It
can be adapted to fit the needs of any organization. Today, Robert's Rules of Order newly
revised is the basic handbook of operation for most clubs, organizations and other groups. So it's
important that everyone know these basic rules!
Organizations using parliamentary procedure usually follow a fixed order of business. Below is a
typical example:
1.
2.
3.
4.
5.
6.
Call to order.
Roll call of members present.
Reading of minutes of last meeting.
Officers reports.
Committee reports.
Special orders (Important business previously designated for consideration at this
meeting.)
7. Unfinished business.
8. New business.
9. Announcements.
10. Adjournment.
MOTIONS
The method used by members to express themselves is in the form of moving motions. A motion
is a proposal that the entire membership take action or a stand on an issue. Individual members
can:
1.
2.
3.
4.
Call to order.
Second motions.
Debate motions.
Vote on motions.
There Are Four Basic Types of Motions:
1. Main Motions: The purpose of a main motion is to introduce items to the
membership for their consideration. They cannot be made when any other motion is
on the floor, and yield to privileged, subsidiary, and incidental motions.
2. Subsidiary Motions: Their purpose is to change or affect how a main motion is
handled, and is voted on before a main motion.
3. Privileged Motions: Their purpose is to bring up items that are urgent about special
or important matters unrelated to pending business.
4. Incidental Motions: Their purpose is to provide a means of questioning procedure
concerning other motions and must be considered before the other motion.
How Are Motions Presented?
1. Obtaining the floor
a. Wait until the last speaker has finished.
b. Rise and address the Chairman by saying, "Mr. Chairman, or Mr. President."
c. Wait until the Chairman recognizes you.
2. Make Your Motion
a. Speak in a clear and concise manner.
b. Always state a motion affirmatively. Say, "I move that we ..." rather than, "I
move that we do not ...".
c. Avoid personalities and stay on your subject.
3. Wait for Someone to Second Your Motion
4. Another member will second your motion or the Chairman will call for a second.
5. If there is no second to your motion it is lost.
6. The Chairman States Your Motion
a. The Chairman will say, "it has been moved and seconded that we ..." Thus
placing your motion before the membership for consideration and action.
b. The membership then either debates your motion, or may move directly to a
vote.
c. Once your motion is presented to the membership by the chairman it becomes
"assembly property", and cannot be changed by you without the consent of the
members.
7. Expanding on Your Motion
a. The time for you to speak in favor of your motion is at this point in time,
rather than at the time you present it.
b. The mover is always allowed to speak first.
c. All comments and debate must be directed to the chairman.
d. Keep to the time limit for speaking that has been established.
e. The mover may speak again only after other speakers are finished, unless
called upon by the Chairman.
8. Putting the Question to the Membership
a. The Chairman asks, "Are you ready to vote on the question?"
b. If there is no more discussion, a vote is taken.
c. On a motion to move the previous question may be adapted.
Voting on a Motion
The method of vote on any motion depends on the situation and the by-laws of policy of your
organization. There are five methods used to vote by most organizations, they are:
1. By Voice: The Chairman asks those in favor to say, "aye", those opposed to
say "no". Any member may move for a exact count.
2. By Roll Call: Each member answers "yes" or "no" as his name is called. This
method is used when a record of each person's vote is required.
3. By General Consent: When a motion is not likely to be opposed, the
Chairman says, "if there is no objection ..." The membership shows agreement
by their silence, however if one member says, "I object," the item must be put
to a vote.
4. By Division: This is a slight verification of a voice vote. It does not require a
count unless the chairman so desires. Members raise their hands or stand.
5. By Ballot: Members write their vote on a slip of paper, this method is used
when secrecy is desired.
There are two other motions that are commonly used that relate to voting.
1. Motion to Table: This motion is often used in the attempt to "kill" a motion. The
option is always present, however, to "take from the table", for reconsideration by the
membership.
2. Motion to Postpone Indefinitely: This is often used as a means of parliamentary
strategy and allows opponents of motion to test their strength without an actual vote
being taken. Also, debate is once again open on the main motion.
Parliamentary Procedure is the best way to get things done at your meetings. But, it will only
work if you use it properly.
1.
2.
3.
4.
5.
Allow motions that are in order.
Have members obtain the floor properly.
Speak clearly and concisely.
Obey the rules of debate.
Most importantly, BE COURTEOUS.
Summary Version
For Fair and Orderly Meetings & Conventions
Roberts Rules of Order provides common rules and procedures for deliberation and debate in
order to place the whole membership on the same footing and speaking the same language. The
conduct of ALL business is controlled by the general will of the whole membership - the right of
the deliberate majority to decide. Complementary is the right of at least a strong minority to
require the majority to be deliberate - to act according to its considered judgment AFTER a full
and fair "working through" of the issues involved. Robert's Rules provides for constructive and
democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances
should "undue strictness" be allowed to intimidate members or limit full participation.
The fundamental right of deliberative assemblies require all questions to be thoroughly
discussed before taking action! The assembly rules - they have the final say on everything!
Silence means consent!
•
Obtain the floor (the right to speak) by being the first to stand when the person speaking
has finished; state Mr./Madam Chairman. Raising your hand means nothing, and standing
while another has the floor is out of order! Must be recognized by the Chair before
speaking!
•
Debate can not begin until the Chair has stated the motion or resolution and asked "are
you ready for the question?" If no one rises, the chair calls for the vote!
•
Before the motion is stated by the Chair (the question) members may suggest
modification of the motion; the mover can modify as he pleases, or even withdraw the
motion without consent of the seconder; if mover modifies, the seconder can withdraw
the second.
•
The "immediately pending question" is the last question stated by the Chair!
Motion/Resolution - Amendment - Motion to Postpone
•
The member moving the "immediately pending question" is entitled to preference to the
floor!
•
No member can speak twice to the same issue until everyone else wishing to speak has
spoken to it once!
•
All remarks must be directed to the Chair. Remarks must be courteous in language and
deportment - avoid all personalities, never allude to others by name or to motives!
•
The agenda and all committee reports are merely recommendations! When presented to
the assembly and the question is stated, debate begins and changes occur!
© 1997 Beverly Kennedy
The Rules
•
POINT OF PRIVILEGE: Pertains to noise, personal comfort, etc. - may interrupt only if
necessary!
•
PARLIAMENTARY INQIRY: Inquire as to the correct motion - to accomplish a desired
result, or raise a point of order
•
POINT OF INFORMATION: Generally applies to information desired from the speaker: "I
should like to ask the (speaker) a question."
•
ORDERS OF THE DAY (Agenda): A call to adhere to the agenda (a deviation from the
agenda requires Suspending the Rules)
•
POINT OF ORDER: Infraction of the rules, or improper decorum in speaking. Must be
raised immediately after the error is made
•
MAIN MOTION: Brings new business (the next item on the agenda) before the assembly
•
DIVIDE THE QUESTION: Divides a motion into two or more separate motions (must be
able to stand on their own)
•
CONSIDER BY PARAGRAPH: Adoption of paper is held until all paragraphs are debated
and amended and entire paper is satisfactory; after all paragraphs are considered, the entire
paper is then open to amendment, and paragraphs may be further amended. Any Preamble
can not be considered until debate on the body of the paper has ceased.
•
AMEND: Inserting or striking out words or paragraphs, or substituting whole paragraphs or
resolutions
•
WITHDRAW/MODIFY MOTION: Applies only after question is stated; mover can accept
an amendment without obtining the floor
•
COMMIT /REFER/RECOMMIT TO COMMITTEE: State the committee to receive the
question or resolution; if no committee exists include size of committee desired and method
of selecting the members (election or appointment).
•
EXTEND DEBATE: Applies only to the immediately pending question; extends until a
certain time or for a certain period of time
•
LIMIT DEBATE: Closing debate at a certain time, or limiting to a certain period of time
•
POSTPONE TO A CERTAIN TIME: State the time the motion or agenda item will be
resumed
•
OBJECT TO CONSIDERATION: Objection must be stated before discussion or another
motion is stated
•
LAY ON THE TABLE: Temporarily suspends further consideration/action on pending
question; may be made after motion to close debate has carried or is pending
•
TAKE FROM THE TABLE: Resumes consideration of item previously "laid on the table"
- state the motion to take from the table
•
RECONSIDER: Can be made only by one on the prevailing side who has changed position
or view
•
POSTPONE INDEFINITELY: Kills the question/resolution for this session - exception:
the motion to reconsider can be made this session
•
PREVIOUS QUESTION: Closes debate if successful - may be moved to "Close Debate"
if preferred
•
INFORMAL CONSIDERATION: Move that the assembly go into "Committee of the
Whole" - informal debate as if in committee; this committee may limit number or length of
speeches or close debate by other means by a 2/3 vote. All votes, however, are formal.
•
APPEAL DECISION OF THE CHAIR: Appeal for the assembly to decide - must be made
before other business is resumed; NOT debatable if relates to decorum, violation of rules or
order of business
•
SUSPEND THE RULES: Allows a violation of the assembly's own rules (except
Constitution); the object of the suspension must be specified
© 1997 Beverly Kennedy
Chart of Motions
Based on Robert's Rules of Order Newly Revised (10th Edition)
Part 1, Main Motions. These motions are listed in order of precedence. A motion can be introduced if it
is higher on the chart than the pending motion. § indicates the section from Robert's Rules.
§
PURPOSE
YOU SAY
INTERRUPT
2ND
Close
meeting
I move to
adjourn
No
Yes
No
No
Majority
§20 Take break
I move to recess
for ...
No
Yes
No
Yes
Majority
Register
§19
complaint
I rise to
a question of
privilege
Yes
No
No
No
None
§21
DEBATE AMEND
VOTE
§18
Make follow I call for the
agenda
orders of the day
Yes
No
No
No
None
§17
Lay aside
temporarily
I move to lay the
question on the
table
No
Yes
No
No
Majority
I move the
§16 Close debate previous
question
No
Yes
No
No
2/3
Limit or
§15 extend
debate
No
Yes
No
Yes
2/3
No
Yes
Yes
Yes
Majority
I move to refer
the motion to ...
No
Yes
Yes
Yes
Majority
I move to amend
the motion by ...
No
Yes
Yes
Yes
Majority
I move that the
Kill
motion be
§11
main motion postponed
indefinitely
No
Yes
Yes
No
Majority
Bring
business
I move that [or
§10 before
"to"] ...
assembly (a
main motion)
No
Yes
Yes
Yes
Majority
I move
that debate be
limited to ...
I move to
Postpone to a
§14
postpone the
certain time
motion to ...
§13
Refer to
committee
Modify
§12 wording of
motion
Part 2, Incidental Motions. No order of precedence. These motions arise incidentally and are decided
immediately.
§
INTERRUPT
2ND
§23 Enforce rules Point of Order
Yes
No
No
No
None
Submit
§24 matter to
assembly
I appeal from the
decision of the
chair
Yes
Yes
Varies
No
Majority
I move to
suspend the rules
No
Yes
No
No
2/3
Avoid main
§26 motion
altogether
I object to the
consideration of
the question
Yes
No
No
No
2/3
§27
Divide
motion
I move to divide
the question
No
Yes
No
Yes
Majority
§29
Demand a
rising vote
I move for a
rising vote
Yes
No
No
No
None
Yes
No
No
No
None
Yes
No
No
No
None
§25
PURPOSE
Suspend
rules
YOU SAY
Parliamentar
Parliamentary
§33 y
inquiry
law question
§33
Request for
information
Point of
information
DEBATE AMEND
VOTE
Part 3, Motions That Bring a Question Again Before the Assembly. No order of precedence.
Introduce only when nothing else is pending.
§
PURPOSE
YOU SAY
§34
Take matter
from table
I move to take
from the table ...
Cancel
§35 previous
action
§37
Reconsider
motion
INTERRUPT
2ND
No
Yes
DEBATE AMEND
No
VOTE
No
Majority
I move to rescind
...
No
Yes
Yes
Yes
2/3 or
Majority
with
notice
I move to
reconsider ...
No
Yes
Varies
No
Majority
DRESS CODE
Regular Business Attire Guidelines (AVMA CONVENTION & AVMA COMMITTEE MEETINGS)
Men’s Attire:
Acceptable attire includes: collared shirts, business suits, sports jackets or blazers with
coordinated slacks, and dress shoes. Ties are required at all times unless wearing a tie presents a
safety hazard.
Women’s Attire:
Acceptable attire includes: business suits, pantsuits, business dresses, coordinated skirts, blouses,
sweaters, and blazers; and dress shoes.
Business Casual Guidelines (SAVMA SYMPOSIUM)
The primary objective of business casual is to have delegates project a professional image while
taking advantage of more "casual" atmosphere. Business casual clothing should make you and
everyone you work with feel comfortable, but remember, not all casual clothing is appropriate.
Anything you might wear to the gym, to a picnic, club or to work in the yard should be left at
home.
Acceptable & Unacceptable Business Casual Attire
· Slacks – Cotton slacks/ “Dockers” are acceptable provided they are clean and wrinkle-free.
Unacceptable items include sweat pants, casual shorts, bib overalls, jeans, spandex or other
form-fitting pants that are excessively worn or faded.
· Shirts – Casual shirts with collars, golf shirts, sweaters and turtlenecks are acceptable.
Unacceptable items include sweatshirts, tank tops, halter-tops, shirts with large lettering or logos,
and any tops with bare shoulders unless worn under another blouse or jacket.
· Dresses/Skirts – Casual dresses and skirts are acceptable. Mini-skirts and spaghetti-strap
dresses should not be worn. Dress shorts are normally acceptable if they are worn with hosiery.
· Footwear – Loafers, boots, flats, dress sandals and leather deck shoes are acceptable. Athletic
shoes, thongs, and slippers are not acceptable.
· Miscellaneous – Bike pants, all forms of beachwear, hats and excessively short and/or tight
clothing are unacceptable.
SAVMA HOD AGENDA
145th AVMA Annual Convention
New Orleans, LA
Hilton New Orleans Riverside
July 19 - 21, 2007
(Tentative, Items & Times Subject to Change)
Saturday, July 19th
6:30AM – 6:00PM
AVMA Convention Registration (New Orleans Morial Convention
Center- Hall Lobby H)
[due to our schedule, this is the ideal time to register and get your
Convention materials]
7:30AM – 9:00AM
AVMA Opening Session (New Orleans Morial Convention CenterLaNouvelle Ballroom)
Saturday, July 19th – Grand Salon Section 03 & 06
1:00PM - 4:00PM
Budget Meeting/ New Delegate Orientation
(Committee chairs are required to attend. All delegates welcome.
Committees with co-chairs must have at least one representative present.)
Sunday, July 20th – Grand Ballroom C
7:00AM
Breakfast
(Please be on time and dressed appropriately)
7:45AM
Break
8:00AM
Call to Order
Roll Call
Reading of the SAVMA Mission Statement
Approval of the Manual of the SAVMA HOD
Approval of SAVMA Symposium 2008 Meeting Minutes
Approval of SAVMA Symposium Post-Symposium Committee Reports
President’s Opening Remarks (Emily Eaton)
SAVMA Program Coordinator Remarks (Theresa De Carli)
SAVMA Co-Advisor Remarks (Dr. Rosemary LoGiudice)
SAVMA Co-Advisor Remarks (Dr. Derrick Hall)
Student AVMA House of Delegates
Meeting Agenda
New Orleans, LA
July 19 - 21, 2007
AVMA Vice-President-elect Introduction (Dr. Gary Brown)
AVMA Vice-President Remarks (Dr. Charles Hendrix)
9:00AM
Officer Introductions
New Delegate Introductions
10:00AM
Guest Speaker remarks (speakers to be announced)
10:20AM
Call for Officer Nominations
• Secretary-elect
• Treasurer-elect
• Information Technology Officer-elect
• The Vet Gazette Editor-elect
[Those wishing to run for office need to present a resumé to the Executive
Committee prior to the commencement of the HOD meeting. Please be prepared
to address the house on Monday for 3-5 minutes.]
10:30AM
Presentation and Approval of Pre-Convention Committee Reports
included within Committee Reports must be considered, discussed and voted upon as separate
motions. Any Committee member or other HOD member may move one of these items as a
Recommendation to the House."
Animal Welfare-Human Animal Bond Committee (AWHABC)
Committee on Communications (COC)
Economics, Finance and Management (EFM)
Education and Licensure Committee (ELC)
Emerging Issues Committee (EIC)
Executive Committee (EC)
Governmental Affairs Committee (GAC)
International Veterinary Exchange Committee (IVEC)
Multicultural Student Outreach Committee (MSOC)
Native American Project (NAP)
Symposium Committee (SYMP)
OHC Ad-Hoc Committee (OHC)
11:00AM
Guest speaker:
Dr. Karen Felsted, CEO of NCVEI
11:15AM
AVMA Auxiliary Marketplace of States (Hilton New Orleans RiversideGrand Ballroom AB, 1st floor)
11:30AM - 2:00PM
AVMAPAC Luncheon (Hilton New Orleans Riverside- Grand Ballroom
D, 1st floor)
HOD Agenda, Convention 2008
Page 2
Meeting Agenda
New Orleans, LA
July 19 - 21, 2007
(All delegates have been invited, please be prompt)
2:00PM
Budget Presentation
2:30PM
Guest Speaker:
Allison Shepherd and Animal Welfare Focus Groups Presentation
2:50PM
Guest speaker:
Mylissia Stuckey and World Rabies Day 2008
3:05PM
Presentation and Approval of Officer Reports
President’s Report (Emily Eaton)
Secretary’s Report (Cara Pugliese)
Treasurer’s Report (Cyndi Albert)
ITO’s Report (Bryant Blank)
IEO’s Report (Laura Chan)
The Vet Gazette Editor’s Report (Beth Pelletier)
3:20PM
New Business
1. Voting on proposed amendments to the governance documents
2. St. Matthew’s Request for SAVMA Representation
3. Organization and Future of One Health Challenge
3:30PM
Unfinished Business
3:45PM
Call for additional nominations
• Secretary-elect
• Treasurer-elect
3:50PM
Adjourn until Monday, July 21st at 7am
4:00PM
HOD Committee Meetings (Chequers and Cambridge)
** Reports due to Secretary by 6:00PM **
6:30 PM – 8:30PM
VCA Cocktail Hour for SAVMA HOD (La Bayou)
Monday, July 21st – Grand Ballroom C
7:00AM
Breakfast and reading of reports
8:00AM
Reconvene - Call to Order
Roll Call
Page 3
Meeting Agenda
New Orleans, LA
July 19 - 21, 2007
8:10AM
Revisit nominations for officer elect positions
Officer-elect Candidate Speeches (approximately 3-5 minutes each)
• Secretary-elect
• Treasurer-elect
9:00 AM
Presentation and Approval of Convention Committee Reports
Included within Committee Reports must be considered, discussed and voted upon as separate
9:40AM
Voting for 2008 Executive Committee by secret ballot
9:50AM
Short Break & vote counting by Executive Committee
10:00AM
Guest Speaker:
Dr. Chaddock and the Foresight Analysis Report
10:30AM
Guest Speaker:
Adrian Hochstadt and Non-economic damages
10:50AM
Announcement of new Executive Committee-elect officers
11:00AM
Unfinished Business
11:15AM
New Business
12:00PM
SAVMA HOD Luncheon (Napoleon Ballroom, 3rd floor)
sponsored by Hill’s Pet Nutrition
2:15PM
Meeting resumes
Page 4
Meeting Agenda
New Orleans, LA
July 19 - 21, 2007
2:20PM
Guest Speakers:
AVMA-Governmental Relations Division Fellows
2:40PM
Installation of new Executive Committee-elect officers
3:00PM
Recognition of Outgoing Delegates
3:30PM
House adjourns until SAVMA Symposium 2009 at The Ohio State
University
3:30PM
HOD Committee Meetings (Chequers and Cambridge)
6:30PM - 10:00PM
Alumni Receptions (Hilton New Orleans Riverside- see Convention
schedule for room assignment)
Page 5
SAVMA HOD
Meeting Minutes
SAVMA Symposium
Auburn & Tuskegee Universities
Foy Student Union at Auburn University
March 20-21, 2008
Thursday, March 20th – Foy Student Union Ballroom
7:00AM - 8:00AM
Breakfast, sponsored by Banfield
7:20 AM– 8:00 AM New Delegate Orientation
(Delegates that have not attended a HOD meeting are required to attend;
you may bring breakfast with you.)
8:00 AM
Delegate and Officer Introductions
8:45 AM
Break
9:00 AM
Call to Order
Roll Call
University of Florida – requesting two votes
Oklahoma State University – requesting two votes
Washington State University – requesting two votes
Reading of the SAVMA Mission Statement
Approval of the Manual of the SAVMA HOD – Approved
Approval of SAVMA Convention 2007 Meeting Minutes – Approved
9:10AM
President’s Opening Remarks (Justin Sobota)
- First Joint Symposium – thank you to Tuskegee and Auburn
Universities for hosting our Symposia
- Thank you to the AVMA for supporting Symposium this year,
as in previous years
- Hopefully this EC has been able to improve SAVMA. We
focused on three goals for the year:
o Establishing the One Health Challenge as an annual
event
Meeting Minutes
SAVMA Symposium 2008
March 20-21, 2008
o Increasing the awareness of the Veterinary Workforce
Expansion Act
o Improving public outreach on behalf of SAVMA
- There are many partners at this Symposium between public,
corporate, private and educational entities; they can provide
many wonderful opportunities so be sure to take advance of
these opportunities while you are here.
- Congratulations to the new delegate from Nebraska (nonvoting), which marks yet another new venture in the history of
SAVMA.
AVMA Vice-President Remarks (Dr. Charles Hendrix)
- Welcome to east Alabama! Be safe during your time here and
enjoy yourself!
AVMA President Remarks (Dr. Greg Hammer)
- Please approach him with any questions you have, and
introduce yourself to him.
- Thank you for volunteering to serve on the Student AVMA.
- Veterinary Workforce Expansion Act Update
o Crisis situation, in regards to time, likely the bill won’t
pass in Congress. We may get it through attached to the
Farm Bill, as the Veterinary Workforce Expansion
Grant, but we only have until April 18th to get it
approved.
o If the Farm Bill doesn’t pass, it may be extended until
after fall elections going into January 2009. Thus, the
Farm Bill would be changed for next year, and the
Veterinary Workforce Expansion Grant wouldn’t be
passed.
o So, when you get back to your schools please
encourage all students to contact government
representatives and ask them to support the Farm Bill in
its current state.
AVMA Executive Board Member (Dr. Ted Cohn)
- Thank you for having me here.
- Thank you, SAVMA, for putting this meeting together,
especially the students at both Auburn and Tuskegee for
working together on this joint symposium.
- The AVMA Executive Board is here to help you, and anything
they can do to support SAVMA they will try to do.
- In the exhibit hall the AVMA will have a booth with a new
Animal Welfare brochure, please be sure to stop by and pick
one up. We are the leaders in animal welfare and it’s important
to spread the word about what AVMA does when it comes to
animal welfare policy and utilizing multiple view points to
form such policies.
SAVMA HOD Minutes, Symposium 2008
Page 2
Meeting Minutes
March 20-21, 2008
SAVMA Advisor Remarks (Dr. Kevin Dajka)
- You, as an organization, represent approximately 11,300
students nationally and internationally. Please use your time
here to learn about the organization and take what you learn
back to your school and tell the students at your school about
it!
- Spend time learning about the students and people here, make
connections, etc.
SAVMA Program Coordinator Remarks (Theresa De Carli)
- Please contact me if you need anything, I am here as a
resource.
9:10 AM
Presentation and Approval of Post-Convention Committee Reports
-Approved
- Approved
– Approved
– Approved with friendly amendments
- Approved
- Approved
- Approved
- Approved
- Approved
- Approved
- Approved
9: 30 AM
Presentation and Approval of Interim Officer Reports
President’s Report (Justin Sobota)
Page 3
Meeting Minutes
March 20-21, 2008
– Approved with friendly amendment
Secretary’s Report (Rachel Shaff)
- Approved
Treasurer’s Report (Whitney Miller)
– Approved
ITO’s Report (Maci Keithly)
- Approved
IEO’s Report (Dominic Tauer) Not submitted
The Vet Gazette Editor’s Report (Erin Hicks)
- Approved
10:00 AM
Presentation and Approval of Interim Committee and Liaison Reports
- Approved
- Approved
– Approved
– Approved
– Approved
– Approved with a friendly amendment
- Approved
– Approved
– Approved
10:45 AM
Break
10:55AM -11:30AM IVSA Presentation
Marelies Schnierer – IVSA President
Page 4
Meeting Minutes
March 20-21, 2008
Carla Villiger – IVSA Development Fund Officer
David Sobrino – IVSA Info-Technology Trustee
Choi Eun Sang – IVSA Exchange Trustee
Laura Chan – IVSA Secretary/Treasurer
11:30AM
Guest Presentation on the AVMA GRD
John Sullivan, AVMA Legislative Policy and Program Coordinator
Christine Baker, AVMA Political Action Committee (AVMAPAC) and Grassroots
Manager
-
-
-
-
-
11:45AM - 1:00PM
The GRD has many opportunities available to veterinarians and
veterinary students including externships and fellowships.
Farm Bill Reauthorization
o Major farm and food legislation
o Very important to encourage government
representatives to support the Bill
GRD Extern Program
o 4 week program in DC
o $1,000 stipend
o No experience necessary, but you’ll get trained on-site
and get to meet with members of Congress, the USDA,
other veterinarians in government, and much more.
AVMA Fellowship
o Work on Capitol Hill or the Executive Branch the year
following veterinary school.
o Stipend is approximately $67,000
o Provides veterinary expertise on Capitol Hill, used as a
resource to further scientific programs
Congressional Advocacy Network
o Anyone can get involved – friends, family, etc.!
o Advocate on behalf of the veterinary profession, spread
the word on AVMA issues and build relationships with
members of Congress.
o Site visits with members of Congress – have them come
see your school, etc.
AVMAPAC
o Trying to get scholarships approved so that alumni
donations can be used to support scholarships at
schools, thus encouraging more donations to PAC. Will
provide for friendly competition between schools to
increase quantity and amounts of donations.
SAVMA HOD and SCAVMA Presidents Luncheon (Foy Student
Union, Ballroom) sponsored by Nestle Purina
Page 5
Meeting Minutes
March 20-21, 2008
1:00 PM
Call for Officer Nominations
• President-elect
o Rebecca Steers, Cummings School of Veterinary
Medicine at Tufts
• International Exchange Officer-elect
o Virginia Kiefer, University of Tennessee
[Those wishing to run for office need to present an electronic resumé to the
Executive Committee prior to the commencement of the HOD meeting. Please be
prepared to address the house on Friday for 2-4 minutes.]
1:05 PM
Call for Bids for Symposium 2010
1. Oregon State University
2. University of California, Davis
3. University of Wisconsin
1:10 PM
Presentation and Approval of Pre-Symposium Committee Reports
- Approved
- Approved
- Approved
– Approved
– Approved
- Approved
-Approved
– Approved
-Approved with a friendly amendment
- Approved with a friendly amendment
Page 6
Meeting Minutes
March 20-21, 2008
1:40PM
Break
1:50PM -2: 10PM
Presentation and Approval of Pre-Symposium Officer Reports
President’s Report (Justin Sobota)
– Approved
Secretary’s Report (Rachel Shaff)
- Approved
Treasurer’s Report (Whitney Miller)
– Approved
ITO’s Report (Maci Keithly)
– Approved
IEO’s Report (Dominic Tauer) Not submitted
The Vet Gazette Editor’s Report (Erin Hicks)
2:10PM – 2:30PM
Dr. Erin Kennedy, Centers for Disease Control and Prevention
- World Rabies Day 2007 – A collaborative success!
- September 28, 2008 is World Rabies Day 2008
o Start-up funds available up to $400
o Winner will again receive a Rabies Symposium at their
veterinary school
o Essay competition will occur again this year, based on a
zoonotic disease outbreak. The winner will get a 2week paid sabbatical in Africa.
2:35PM -2:45PM
Break
2:50PM -3:00PM
“SAVMA Online” – Maci Keithly and Erin Hicks
- Volunteer Leadership Area
- Delegate ListServe
- The Vet Gazzette online access
3:05PM – 3:45PM
Symposium 2010 Bid Presentations
1. Oregon State University – Carla Webb, Class of 2010
2. University of California, Davis - Shane Nelson and Roselle Matli,
Delegates
3. University of Wisconsin – Samantha Vande Hey and Ewan Wolff,
Delegates
3:45PM – 4:12PM
New Business
1. Proposed amendments to SAVMA Governance Documents
2. Ewan Wolff, University of Wisconsin
a. The AVMA CEI has passed a resolution to remove the
SAVMA Liaison position. Ewan Wolff would like to
send a resolution from SAVMA to the AVMA
Page 7
Meeting Minutes
March 20-21, 2008
regarding this change that the student voice needs to be
heard on this committee.
b. Jill Cordeiro explained the situation from her
standpoint, as the most recent EIC Liaison.
c. Emily Olsen would like more information on the
situation before voting.
Motion: Table discussion until tomorrow. – Approved
4:12PM – 4:20PM
Unfinished Business
1. Raye Taylor-Vokes, St. George’s University
a. Regarding the proposed changes to the governance
documents, item #4.
b. Would like to change the wording of the proposed
change to the HOD Manual Part 3. Section 2b, part 3,
point 2: switch proposed change from “ students elected
to committee” to “students serving on a committee”
c. The change was made and will be voted on at the next
HOD meeting at AVMA Convention
4:20 PM
Call for additional nominations
• President-elect
4:25PM
Announcements
- Buses for tonight will be leaving from the Conference Center at
30 minute intervals beginning at 5PM
4:28 PM
Adjourn until Friday, March 21st at 7am
4:30PM – 5:45PM
HOD Committee Meetings
Friday, March 21st – Foy Student Union Ballroom
7:30AM - 8:00AM
Breakfast, sponsored by ALVMA
8:16AM
Call to Order
Roll Call
8:20AM
AVMA Convention 2008: registration and information
- Register now – it’s free!
Page 8
Meeting Minutes
March 20-21, 2008
8:22 AM
Guest: Dr. Gary Brown
- Running for AVMA VP at Convention 2008
8:25AM -8:27 AM
Revisit nominations for officer elect positions
• President-elect
o Emily Olsen, Virginia-Maryland Regional College of
Veterinary Medicine
8:27 AM – 8:47AM Symposium 2010 Bids – Question/Answer Session
1. Oregon State University
a. Transportation from airport – shuttle system between Portland
and Corvalis already exists, so can utilize it for Symposium
b. Hotel rooms – if everything books-up in Corvalis, there is a
city about 10 minutes away that could be used and a shuttle
system can be established for transportation
c. Portland has an international airport, which is the closest
airport to the veterinary school.
2. University of California, Davis
a. School support – the administration and faculty are supportive,
even though no letter from the Dean was submitted to the
HOD.
b. Activities in San Francisco – a day trip to the city is in the
works
c. Timing of spring breaks and hosting Symposium – UC Davis
may be able to shift their spring break to match with the
majority of vet schools
d. How will transportation work with hosting events at the vet
school in Davis and the convention center in Sacramento? –
Only evening events would be in Sacramento, the rest during
the day at the vet school.
e. Wireless access available for HOD with modern facilities
3. University of Wisconsin
a. Wireless access available for HOD, also modern facilities and
IT support.
b. Transportation – lots of public transportation
c. Feasibility of travel – several different locations
i. Milwaukee to Madison = 1.5 hrs
ii. Chicago to Madison = 2 hours
iii. Flights directly into Madison are affordable
d. Lectures will be at the Convention Center and on campus –
easy to coordinate so it’s not a problem. The distance between
the two places is about 10 minutes by shuttle.
8:50 AM
Guest: Dr. Joe Kinnarney
Page 9
Meeting Minutes
March 20-21, 2008
8:50 AM – 9:05 AM Officer-elect Candidate Speeches (3-5 minutes each)
• President-elect
o Rebecca Steers
o Emily Olsen
o Virginia Kiefer
9:05AM
9:35 AM
Break
Presentation and Approval of Symposium Committee Reports
Included within Committee Reports must be considered, discussed and voted upon as separate
Animal Welfare Human Animal Bond Committee (AWHABC)
– Approved
- Approved with friendly amendments
- Approved
10:15 AM
Voting for 2008 Executive Committee & Symposium 2010 Location by
secret ballot
10:20AM
Break
Vote counting by Executive Committee
Page 10
Meeting Minutes
March 20-21, 2008
10: 45AM
Voting for Symposium 2010 – tie breaker between UC Davis and
University of Wisconsin
10:55AM – 11:10AM SAVMA Treasurer Presentation
Budget: Questions & Answers
- Reminder: Please include your proposed budget for 2008 -2009
in your post-symposium committee report. This will be used to
format the SAVMA Budget for 2008-2009, which will be
reviewed by the Budget Committee prior to the first day of the
HOD meeting at Convention 2008.
- Discussion regarding our current checking account balance and
if we have other options in order to earn a higher yield.
11:20AM
Announcement of Executive Committee-elect officers
- President-elect: Rebecca Steers, Cummings School of Veterinary
Medicine at Tufts
-
IEO-elect: Virginia Kiefer, University of Tennessee
10:21AM
Symposium 2010 Location Announcement
- University of Wisconsin
11:00AM
Unfinished Business
a. Motion: Rescind yesterday’s motion to submit a letter
of discontent to the AVMA CEI regarding the removal
of the SAVMA EIC Liaison from their committee. Approved
2. Philippa Pavia
a. Motion: Proposal from the Emerging Issues Committee
to address the AVMA Committee on Environmental
Issues’ restructuring – Approved
i. Discussion:
1. A letter would be sent to the SAVMA
Executive Committee for approval prior
to sending it to the Chair of the CEI.
2. A suggestion (Whiteny Linnenkohl,
Georgia) was made to request that the
position be a non-voting member,
however Jill Cordero (past EIC Liaison)
responded stated that the vote wasn’t the
issue. Instead, the issue was the lack of
efficiency within the AVMA committee
itself.
3. Another suggestion (Emily Olsen,
VMRCVM) was to offer to pay for the
Page 11
Meeting Minutes
March 20-21, 2008
liaison travel arrangements, pending
budgetary approval by the SAVMA
HOD.
11:10AM
New Business
1. Kira Ramdas, Texas A&M University
The position descriptions for the EC members may be
considered antiquated and gender biased. She recommended
the consideration of updating the position titled for the EC
using the example of changing “Treasurer” to “Chief Financial
Officer.” The Executive Committee welcomed the
consideration of these changes and recommended that a written
proposal be submitted to the EC. The EC reminded the HOD
that a proposal can be submitted to at any time in order to
propose a change in our governance documents.
2. Jill Nelson, University of Missouri
The AVMA COC DVD mentioned yesterday in the COC PreSymposium Report has already been sent to your school
(directly to your senior faculty advisor) so please look for it if
you have not seen it yet.
Thank you for your support of our symposium bid, and we look
forward to seeing you in Madison in 2010. Please email with
me with any suggestions!
4. Rebecca Steers, Cummings School of Veterinary Medicine at
Tufts
The ELC site on the SAVMA webpage will now have
electronic access to the Journal of Veterinary Medical
Education.
5. Roselle Matli, University of California, Davis – thank you for
making the bid for Symposium 2010 such a close race, we look
forward to attending.
6. David Tentser, Oregon State University – we are still interested
in hosting Symposium and will re-apply next year for
Symposium 2011!
11:40AM -11:55AM Guest Speaker:
Adrian Hochstadt, JD, CAE, AVMA State Legislative and Regulatory Affairs Asst.
Director
-
Why State policy matters in private practice – legislation
impacts your career.
Loan Forgiveness Programs – in rural areas and public health
o AVMA is working at the federal level, but many states
are not waiting and have already established programs
Page 12
Meeting Minutes
March 20-21, 2008
-
-
-
-
AVMA is working on establishing animal law courses to law
schools
Getting involved in state legislation is not very time consuming
and one person can have a huge impact
The AVMA works with state VMA’s: coalition partners,
grassroots advocacy training, and promote the association at
national meetings.
Resources are available online www.avma.org Click on
“Advocacy” on the left side of the screen. Then you can select
your state from the map and receive specific information for
that state.
AVMA cannot lobby at the state level – this is the job of the
state association, they will represent your interests in your state
capitol.
Contact information: ahochstadt@avma.org 847-285-6780
[State Policy Analyst - Tara Madson: tmadson@avma.org 847285-6779]
The AVMA State Advocacy Committee would like to add a
liaison from the SAVMA HOD, the GAC is working on
contacting them and is planning on submitting a proposal t the
SAVMA EC.
11:55AM – 12:00PM Shannon Mesenbourg, University of Minnesota
Books were distributed yesterday from the AVMA GRD containing a
listing of senators and state representatives, with their offices’ contact
information. Please take the next ten minutes to use your cell phones and
call your government officials at their office in Washington DC to thank
them for their support of the Veterinary Workforce Expansion Act.
12:05PM – 12:15PM Break
12:15PM – 12:45PM Guest Speaker:
Gail C. Golab, PhD, DVM, Director of Animal Welfare Division of the AVMA
- How values frame your choices – function, feelings, & natural
behavior.
o Most veterinarians fit into the category of “function”
- Every choice is conditioned by experience
- AVMA is trying very hard to expand its information base and
improve its accessibility
- Working to provide education to veterinary students and
veterinarians
- Working to empower veterinary leader to advocate animal
welfare
- Available for Veterinary Students:
o Guest speakers and presentations for SCAVMA
Page 13
Meeting Minutes
March 20-21, 2008
-
o Online resources in development - webinars/podcasts,
etc.
o Externships in Schaumburg are being established, can
be done with Animal Welfare Division
o Animal Welfare Judging/Assessment Competition
 Competition involves veterinary students,
animal behavior students, and agriculture
students
 1st place this year – Atlantic Veterinary College
o Curricula models are being developed for veterinary
schools
Contact info: ggolab@avma.org
12:50PM - 2:00PM
Lunch (Auburn University Hotel and Conference Center Prefunction
Foyer) sponsored by Pfizer Animal Health
2:00PM – 4:00PM
MSOC 2nd Annual Diversity Forum (AUHCC Auditorium)
Guest Speaker: Dr. Debbye Turner
Sponsored by Novartis and SAVMA
4:30PM
Installation of new Executive Committee-elect Officers
- Rebecca Steers, President-elect
- Virginia Kiefer, International Exchange Officer-elect
4:34PM
Presentation of Plaques to Schools with 100% Graduate Conversion to
AVMA Membership:
Atlantic Veterinary College
Auburn University
University of Florida
University of Georgia
University of Illinois
Kansas State University
Louisiana State University
Mississippi State University
North Carolina State University
Oklahoma State University
Oregon State University
Washington State University
4:40PM
Recognition of outgoing Delegates
- Leslie Sklena, Atlantic Veterinary College
- Roselle Matli, University of California, Davis
- Ashtri Bonaparte, Tuskegee University
4:45PM
Recognition of incoming Delegates
Page 14
Meeting Minutes
March 20-21, 2008
-
Mark Finke, Auburn University
Lisa Kellihan, Colorado State University
Mary Bellosa, Cornell University
Megan Nelson, University of Florida
Katie Fisher, University of Georgia
Robin Hansen, University of Illinois
Tamara Hancock, Iowa State University
Garrett Stewart, Kansas State University
Nanci Solis, Louisiana State University
Kristen Twedt, Michigan State University
Kajia Wilson, University of Minnesota
Bridget O’Connell, Mississippi State University
Jamie Swoboda, University of Missouri
Jennafer Glaesmann, University of Nebraska
Meghan Slanina, The Ohio State University
Jennifer Lu, Oklahoma State University
Brain Kulauf, Oregon State University
Caroline Canter, University of Pennsylvania
Josh Warren, Purdue University
Cara Clouse, University of Tennessee
Susan Land, Texas A&M University
Carolyn Gross, Cumming’s School of Veterinary Medicine at Tufts
Lauren Rowe, Tuskegee University
Lauren Giebel, Virginia-Maryland Regional College of Veterinary Medicine
Aaron Gibbons, Washington State University
Deirde Murdy, Western University of Health Sciences
Brandon Boren, Western University of Health Sciences
Ewan Wolff, University of Wisconsin
Michael Miller, Ross University
Madelyn Goocher, Ross University
Raye Taylor-Vokes, St. George’s University
4:55PM
Recognition of outgoing Officers
- Dominic Tauer, International Exchange Officer
- Erin Hicks, The Vet Gazette Editor
- Maci Keithly, Information Technology Officer
- Whitney Miller, Treasurer
- Rachel Shaff, Secretary
- Justin Sobota, President
5:00PM
Installation of incoming Officers
- Cara Pugliese, Secretary
- Cyndi Albert, Treasurer
- Laura Chan, International Exchange Officer
- Bryant Blank, Information Technology Officer
Page 15
Meeting Minutes
March 20-21, 2008
-
Beth Pelletier, The Vet Gazette Editor
Emily Eaton, President
5:11 PM
SAVMA HOD Adjourns until AVMA Convention in New Orleans
5:15PM – 6:30PM
HOD Committee Meetings
Respectfully Submitted,
Rachel Shaff
SAVMA Secretary
Page 16
*~* DRAFT COPY *~*
Not an official document
until approved
by the SAVMA HOD
To: SAVMA House of Delegates
From: Animal Welfare – Human Animal Bond Committee
Date: March 21, 2008
Re: Post-Symposium Report
Committee Charge: The Animal Welfare/Human-Animal Bond Committee shall keep
abreast of topics related to animal welfare, inform the HOD, and provide information for
distribution to local chapters of the Student AVMA. This shall include information on
professional ethics as they relate to animal welfare and the human animal bond as well as
information regarding domestic, exotic and laboratory animals.
1. We would like to welcome our five new members; Mary Bellosa from Cornell
University, Bridget O’Connell from Mississippi State University, Jamie Swoboda
from University of Missouri, Jennafer Glaesmann from University of NebraskaLincoln/Iowa State University, and Meghan Slanina from The Ohio State
University.
2. Congratulations to Jennafer Glaesemann from University of Nebraska-Lincoln
who will be serving as the new liaison to the Committee on Human Animal Bond,
Jamie Swoboda from the University of Missouri who will be serving as the new
liaison to the Animal Welfare Committee, and Bridget O’Connell from
Mississippi State University who will be serving as the Josh Project Liaison.
3. The committee reviewed four excellent applications for this year’s grant program.
We are pleased to award $600 to Alison J. Barnstable from the University of
Pennsylvania in support of the Pennsylvania Veterinary Animal Welfare Society
(PVAWS) program. We are also glad to provide $450 to the Kuranda Dog Bed
Project and the Sterile Feral Foundation from the University of Illinois. Ryan will
be mailing out letters of congratulations to the winners as well as a letter of
general support to the fourth applicant.
4. The committee made revisions to the website and submitted them to the ITO.
5. As a committee we are hoping to advance our impact on the SAVMA student
body as a whole. To accomplish this we would like to request additional funds
for the 2008-2009 fiscal year.
Symposium 2008
Post-Symposium Committee Report_AWHABC
Line Item
AWHAB Grant Program Awards
Supplies
Animal Welfare Competition Travel
Animal Welfare Survey
>>Survey Administration
>>Incentive Package
Conference Calls
TOTAL
Projected Expense
$2,500.00
10.00
1,000.00
$125.00
$700.00
$100.00
$4,435.00
6. As a committee, we would like to assess the current opinions of students across
the country in regards to animal welfare issues and also their perception of their
education in issues relating to animal welfare and the human animal bond. To
accomplish this, we would like to explore conducting a survey. Details of the
survey will be determined in subsequent conference calls and at Convention 2008
in New Orleans. A proposed incentive package was discussed however with ten
$20 gift cards raffled off to participants as well as a package for the student
chapter with the most participation. This chapter could receive $400 towards
their efforts with the Josh Project or another Animal Welfare cause of their
choosing in addition to a $50 and two $25 gift certificates to randomly drawn
members of that chapter.
7. Committee meeting times are too short to accomplish all that we hope to in our
arena. Due to this, we will be investigating the possibility of meeting for
conference calls and having an additional meeting at Convention 2008.
8. Dr. Gail Golab, Director of the AVMA Animal Welfare Division, addressed the
entire House of Delegates this afternoon regarding the AVMA’s approach to
Animal Welfare Issues as well as ways that students can get involved.
9. We feel that the greatest area in which this committee can expand its impact on
students is through the dissemination of information relating to key issues as they
arise. We will be looking into the possibility of adding an Animal Welfare
feature in The Vet Gazette as well as gauging delegate interest in emailed articles
of interest.
Symposium 2008
Delegate To-Do List
1. Continue to support the Josh Project in your local chapters. Individual schools
having great success with the project should contact Bridget O’Connell so that we
can spread the word on successful strategies for implementing and fostering this
program.
2. Watch your email for animal welfare and human-animal bond related emails and
keep your students informed. Please feel free to direct students with specific
questions to members of our committee so that we might serve as a source of
information for them.
3. Encourage students who are interested in animal welfare or the human animal
bond to create initiatives or projects at their schools and to apply for the AWHAB
Grant Program for 2009. Questions related to this program can be directed to
Ryan Colburn, colburnr@cvm.msu.edu.
Respectfully submitted,
Ryan Colburn, Chair, Outgoing Animal Welfare Committee Liaison, Michigan State
University
Bridget O’Connell, Josh Project Liaison, Mississippi State University
Jamie Swoboda, Animal Welfare Committee Liaison, University of Missouri
Jennafer Glaesmann, Liaison to the Committee on the Human Animal Bond, University of
Nebraska-Lincoln / Iowa State University
Kira Ramdas, Outgoing Committee on The Human-Animal Bond Liaison, Texas A & M
University
Symposium 2008
*~* DRAFT COPY *~*
until approved
by the
SAVMA HOD
To:
SAVMA House of Delegates
From: Committee on Communications
Re:
Post Symposium Report
________________________________________________________________________
Committee Charge: The Committee on Communications shall serve to present ideas and
suggestions on ways to enhance communication among the AVMA, the SAVMA and its
student chapters. The committee strives to provide ideas for the promotion of veterinary
medicine within the community and sponsor projects with this goal.
1. Budget Proposal:
The COC proposes the following monetary allocations for the 2008-2009 fiscal year:
TEA Stained Glass Awards
TEA Award Stipend
TEA Convention Registration
TEA Travel
TEA Lodging
TEA Awards for Best Submission
TEA Reimbursement for TEA expenses
Public Relations Grant Awards
Promotional Material Production
$850
$525
$800
$1,050
$1,050
$220
$140
$1,100
$350
2. Action Items:
a. Joe Freeman is to draft an article to be submitted to JAVMA and to The Vet
Gazette recognizing the TEA winners and nominees. The winners’ checks are
to be mailed to the winners. Congratulatory and rejection letters are to be
drafted and mailed as well. Jim Henry Inc is to be contacted to start making
the stained glass award.
b. David Laubert is to send out the Public Relations Grant applications to the
Delegate listserv.
c. Madelyn Goocher is to receive the contact information from each veterinary
school to be compiled into a National Housing Database. The database will
be completed prior to the 2008 AVMA Convention for the distribution to the
HOD and to be uploaded to the SAVMA website.
3. To do list:
a. Once delegates receive the PR Grant applications from David Laubert the
delegates are to send the applications out to their students and post
information about the PR grants.
2008 Symposium
Post Symposium Committee Report_COC
b. Delegates are to send the contact information of the individual who handles
student/visitor housing requests from their affiliate veterinary school to
Madelyn Goocher at mgoocher@rossvet.edu.kn. Please send the name of
each school’s contact, phone number, and email address by April 1, 2008.
Jill Nelson (COC Liaison, COC Chair) University of Missouri
David Laubert (Public Relations Grant Chair) University of Illinois
Joe Freeman (Media Development Chair and TEA Chair) Oklahoma State University
Margaux Edwards-Milewski (COC Chair Elect) Atlantic Veterinary College
Robin Hansen (COC Liaison Elect) University of Illinois
Madelyn Goocher (TEA Chair Elect) Ross University
Cara Clouse (PRG Chair Elect & Media Dev. Chair Elect) University of Tennessee
2008 Symposium
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To: SAVMA HOD
From: Samantha Vande Hey, EFMC Co-chair
Re: EFMC Post-Symposium Report
Committee Charge: The committee shall serve to promote education of current economic
issues facing the veterinary industry, maintain a liaison with the NCVEI, promote
opportunities for student personal and professional development, and serve as a resource for
SCAVMA chapters and business clubs.
1. EFMC is going to show our support and emphasize that we would be interested in
supporting “Elephant in the Room” event that the executive committee is
considering implementing at the AVMA convention.
2. EFMC will be starting a biannual quiz competition, assuming budget approval for
awards to SAVMA member participation.
3. Each EFMC member is assigned a business related webpage to use to develop a
question that will be sent to the committee for review by July 1, 2008.
4. Individual Business Skills Essay contest deadline is June 1, 2008. Delegates will
be receiving flyers for the contest shortly after SAVMA Symposium 2008.
5. The submission from the Individual Business Skills Essay contest will be
collected and submitted to the committee by July 1, 2008 for review. A winner
will be selected at 2008 AVMA Convention.
Delegate to do list:
Advertise and encourage student submissions to the EFMC Individual Business
Skills Essay contest.
Symposium 2008
Post-Symposium Committee Report_EFMC
EFMC Proposed 2008 Budget:
Economics, Finance and Management
(2008-2009)
Copies
Postage
Travel to NCVEI: Liaison
Travel to NCVEI: Liaison-elect
Lodging at NCVEI: Liaison
Lodging at NCVEI: Liaison-elect
Supplies
Awards
20.00
20.00
1,000.00
1,000.00
750.00
750.00
50.00
2,500.00
Subtotal
6,090.00
Samantha Vande Hey, University of Wisconsin, Co-chair
Deirdre Murdy, Western University, Co-chair
Jennifer Bruno, Louisiana State University, NCVEI Liaison
Aaron Gibbons, Washington State University, NCVEI Liaison-elect
Stephanie Schneider, Kansas State University
Caroline Cantner, University of Pennsylvania
Symposium 2008
Post-Symposium Committee Report_EFMC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
Education and Licensure Committee
March 21, 2008
Post-Symposium Committee Report
Committee Charge: The committee shall serve to encourage the development and refinement
of veterinary educational programs at veterinary schools and colleges in the United States
and other AVMA-accredited institutions, and to facilitate licensure of graduates from these
schools. In addition to encouraging continued communication between the Student AVMA
and the AAVMC, the committee shall also encourage Student Chapters of the AVMA to
become involved in the development of curriculum and educational opportunities at their
respective schools and colleges.
1. Extracurricular Funding Grant:
This spring’s Extracurricular Funding Grant coordinated by Adam was awarded to the
Colorado State’s Student Chapter of American Association of Equine Practitioners “Farrier
Wetlab”. The winning group will have their event in late March 2008. After completion of
their event they will be required to send a synopsis of the activity to The Vet Gazette and
illustrate the helpful role SAVMA played. Adam will be contacting that group and
coordinating with the SAVMA Treasurer to send them their $250 grant.
2. Best Advice Essay Contest:
Brent Plonski from Texas A&M University was the winner of the Best Advice Essay
Contest. Rebecca will contact him and coordinate with SAVMA Treasurer to send him his
$150 award. She will also coordinate sending the Mosby Review Books to their veterinary
school library.
3. Liaison Position/ SAVMA Representative with the AAVSB:
Adam will continue our committee’s relationship with the AAVSB and plans on attending
their next meeting in the fall. We plan on increasing our budget to maintain the liaison
position.
4. AAVMC Liaison to the AAVMC:
Nanci Solis, will be our official liaison to the AAVMC meetings at the AVMA Convention
2008, provided they do not conflict with the SAVMA House of Delegates meetings. She
plans on contacting Dr. Michael Chaddock to continue the cooperation the Michael Hickey
put in place. We are awaiting on the AAVMC approval of the liaison position proposal.
This will help us determine how much we will need in our budget to maintain the position.
Symposium 2008
Post-Symposium Committee Report_ELC
Nanci will also speak with them about the possibility of publishing our survey results in
JVME.
5. NAVLE Survey:
The winners of the five $100 gift certificates were chosen at random amongst all participants.
They were Amanda Thoet from Colorado State University, Heather Wright from Cornell
University, Martha Delaney from Tufts University, Erin Schou from Colorado State
University, and Kathryn Rook from the University of Pennsylvania. David will contact their
respective SAVMA chapters to ensure that they are fourth year members in good standing
and then he will coordinate sending them their awards. David and Mike are going to finish
analyzing the survey results which will then be submitted to The Vet Gazette and also
published on our website.We are encouraged by the terrific response and we plan to continue
this new venture.
6. Budget Proposal:
Supplies
Travel to AAVSB
Lodging to AAVSB
Awards for Essay Contest
Extracurricular Grant Competition
Travel to AAVMC
Lodging to AAVMC
Survey Prizes
Survey Costs
$25
$600
$600
$450
$500
$500
$500
$500
$75
$3,750
Rebecca Steers, Cummings School of Veterinary Medicine at Tufts University (Co-Chair)
David Tentser, Oregon State University (Co-Chair)
Adam Berman, North Carolina State University
Meghan Nelson, University of Florida
Symposium 2008
Post-Symposium Committee Report_ELC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To: SAVMA HOD
From: Emerging Issues Committee
Committee Charge: The Emerging Issues Committee acts as a resource/contact/information
center for emerging issues in the profession, which affect veterinary students. The Committee
coordinates information and updates on the SAVMA web page, and develops programs for
students on NOAH.
1. Thirteen essay submissions were received for the 2008 EIC Essay contest. The Committee
reviewed the essays and have decided to split the award for most essays between Texas A&M
and Tufts Cummings School of Veterinary Medicine (2 from each school). Each school’s
SCAMA chapter will receive $50. First place: Holly Bennett from Texas A&M University
($300). Second Place: Carolyn Gates from University of Pennsylvania ($250). Third Place: Amy
Earl from Tufts Cummings School of Veterinary Medicine ($200). Fourth Place: Jennifer
McRobbie from Tufts Cummings School of Veterinary Medicine ($150). Fifth Place: Claire
Simeone from VA-MD Regional School of Veterinary Medicine ($100).
Congratulations to our winners and we would like to take a moment to thank all of our fellow
delegates for promoting this essay contest to their students. All winners will be notified via
email, they will be posted on The Vet Gazette, and checks will be hand delivered.
2. The EIC is requesting to maintain our budget at $1100. Attached is the proposal for the
budget.
3. The EIC website was updated with the names of the new committee members and a link to
The Vet Gazette winning essays will be added to the bottom of our committee webpage for direct
access.
4. We are in the process of drafting a letter to the AVMA Committee on Environmental Issues
regarding the reinstatement and reworking of the liaison position.
5. Congratulations to Brian Zulauf from Oregon State University who will be stepping in as the
new co-chair following Symposium replacing Catherine Clinton.
To Do:
Committee members should be thinking about possible essay topics and guidelines for the 2009
essay contest. The topic will be decided upon at convention. The monthly EIC newsletters shall
be sent out to delegates for dissemination to their schools as well as to The Vet Gazette for
publication.
2008 Symposium
Post-Symposium Committee Report_EIC
Philippa Pavia, University of Pennsylvania; Co-Chair
Brian Zulauf, Oregon State University; Co-Chair
Jill Cordeiro, Auburn University; CEI Liaison
Brandon Boren, Western University
Keisha O’Neal, Tuskegee University
Shane Nelson, UC Davis
Budget:
The entirety of the EIC operating budget is spent upon the EIC Essay Contest. The funds are
allotted as follows:
1st Place
2nd Place
3rd Place
4th Place
5th Place
$300
$250
$200
$150
$100
2008 Symposium
Post-Symposium Committee Report_EIC
Most
Submissions
$100
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
SAVMA Executive Committee
March 21, 2008
Post-Symposium Report
Committee Charge: The Executive Committee is the administrative body of the Student AVMA
and is charged with ensuring that the provisions of the Student AVMA Constitution and
Operational Guidelines are met on a yearly basis.
I. President’s Report (Emily Eaton)
a. Auburn and Tuskegee have done a great job hosting this Symposium!
b. Thank you to outgoing Officers, you have all done a great job and we hope we
can continue in your footsteps.
c. Welcome to our newest members – Virginia and Rebecca
d. Any Comments about our meeting, the Diversity Symposium, etc.? Please let her
know if you have any suggestions.
i. Diversity Forum: SAVMA was not recognized as a sponsor of this
program for the 2nd year in a row. In the future, SAVMA should require
that the SAVMA logo be placed on documents and advertisements.
e. The One Health Challenge Meeting is tomorrow at 12:30 -1:00 in the hotel lobby
if anyone wants to attend; as this is an ad hoc committee, a budget can be
submitted to the Treasurer.
f. The EC will meet informally at 3:30 tomorrow in the downstairs lobby.
II. Past-Secretary’s Report (Rachel Shaff)
a. SAVMA History – we will work on writing it tonight
b. Officer histories - please submit them now via email so that Cara can begin to
work on them
III. Past-Treasurer’s Report (Whitney Miller)
a. Cyndi and I met today to go over the position. The computer will be transitioned
to Cyndi tomorrow.
b. All check requisitions and travel expense forms should be mailed to Cyndi Albert
at: 1305 Bayou Paul Lane, Saint Gabriel, Louisiana, 70776
c. The budget presentation went great today and stimulated committees to think
about their budgets and plan for the future.
d. Cyndi will need your Officer and Officer-elect budgets as soon as possible.
IV. Past-ITO Report (Maci Keithly)
a. New computer for the President has been set-up, it even has web-conferencing!
b. Need to download antivirus programs on the old computers.
2008 Symposium
Symposium Committee Report_EC
c. Descriptions of the Officer positions to be posted online so that new Delegates
will know more about our positions (outside of what is written in the governance
documents)
d. Facebook for SAVMA
V. IEO‘s Report (Laura Chan)
a. Shannon is going to work on getting the IEO computers from Dominic and have
them mailed to SAVMA Headquarters and then they will be mailed to the IEO
and IEO-elect.
b. Laura will not be at Convention, as she will be on a rotation in Spain at the time.
c. Wisconsin delegates are considering hosting a group exchange with IVSA
immediately prior to Symposium 2010 so that the international students would
then be able to attend SAVMA Symposium.
VI. The Vet Gazette Editor Report (Erin Hicks)
a. Maci and I spoke to a student that did not run for an EC office due to lack of
student support.
b. AVMA VLE proposal was emailed this afternoon.
i. Motion: To support the 2008 AVMA VLE with a donation of $5,000. –
Approved
The Student AVMA Executive Committee
Cara Pugliese, Secretary
Cyndi Albert, Treasurer
Laura Chan, Int’l Exchange Officer
Bryant Blank, Information Tech. Officer
Rebecca Steers, President-elect
Virginia Kiefer, Int’l Exchange Officer-elect
2008 Symposium
Symposium Committee Report_EC
Justin Sobota, Past-President
Rachel Shaff, Past-Secretary
Whitney Miller, Past-Treasurer
Erin Hicks, Past-The Vet Gazette Editor
Dominic Tauer, Past-Int’l Exchange Officer
Maci Keithly, Past-Information Technology Officer
To:
From:
Date:
Re:
Governmental Affairs Committee
March 21, 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
Committee Charge: The committee shall survey legislative actions applicable to veterinary
medical students and report such actions to the SAVMA HOD as well as sponsoring
informational programs to distribute legislative materials to each of the Student Chapters and to
support programs for legislative awareness at member veterinary schools.
1. The GAC quiz was a success again this year and we had 60 students respond. The winners
of the 10 $100 prizes are: Morgan Wiseley (University of Wisconsin), Ashley Peterson
(Virginia-Maryland Regional College of Veterinary Medicine), Matthew Groover
(University of Georgia), Beth Yash (University of Georgia), Violet Kirk (University of
Illinois), Joel Green Weltman (University of Wisconsin), Jaclyn Thomas (University of
Georgia), Erin Keefe (Kansas State University), Carly Waugh (Kansas State University),
Amy Jo Neal (Purdue University).
2. Quiz checks were handed out to the delegates of the winners’ schools to be taken back with
them.
3. Congressional Directories were distributed to each school at the HOD meeting. Each
delegate was asked to contact their Senators and Representatives during a brief break in the
meeting and thank them for their support of VPHWEA.
4. Shannon Mesenbourg will contact John Sullivan about getting Congressional Directories
for future SAVMA Symposium HOD meetings.
5. We are going to change from monthly chats to a discussion group format. Emily Olson
will facilitate these discussions.
6. We look forward to having our next newsletter as a part of The Vet Gazette. The next
edition is May 2008 and we will be sending out a request for submissions to the Local
Legislative Corner. Tamara Hancock will be in charge of compiling submissions and
articles.
7. We discussed further how the GAC could best utilize the AVMA SAC after our meeting
with Adrian Hochstadt. The first step that the committee would like to take is to get access
to previous meeting minutes to assess the utility of the information to which a liaison
position would grant us access.
2008 Symposium
Post Symposium Committee Report_GAC
8. Budget:
GAC quiz, ten $100 awards issued annually
Local Legislative Corner, four $100 awards issued
PAC Liaison position travel and lodging expenses
GAC Representative to the LAC position travel and lodging
expenses
$1000
$400
$1000
$1600
9. Delegate to do list:
 Please watch for requests for submissions to the Local Legislative Corner and send
them to your students.
 When distributing the next couple of editions of The Vet Gazette please add a note
that included is the GAC Newsletter to keep up with current legislation.
 Please keep the Congressional Directories that were given out to each school
readily accessible for your students. These will be of great use for any future
legislative issues that require student involvement.
 Please share the information presented by John Sullivan and Christine Baker about
the AVMA CAN and encourage student involvement in the program. Delegate
involvement would be great as well!
Shannon Mesenbourg, Co-Chair, GAC Representative to the LAC, University of Minnesota
Christopher Hall, Co-Chair, Purdue University
Emily Olson, PAC liaison, Virginia-Maryland Regional College of Veterinary Medicine
2008 Symposium
Post Symposium Committee Report_GAC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
From: International Veterinary Exchange Committee
Committee Date: March 21st, 2008
Committee Charge: "This committee shall promote the advancement of veterinary
education and animal welfare throughout the world. The committee shall facilitate
individual cultural and educational exchange through the recruitment of veterinarians and
international activities."
1. 2008-2009 Proposed SAVMA IVEC Budget:
IVEC
IVSA Membership Dues
Travel Stipend to IVSA Congress or Symposium
Advertising
Postage/Supplies
IVSA Executive Stipend to Symposium
IVSA Chapter Awards (Start-up and Activity Level)
IVSA Externship Abroad Stipends (2*500)
Donation to IVSA Development Fund
Global Give Back Fund
Subtotal
1,400.00
1,500.00
300.00
100.00
600.00
1,000.00
1,000.00
500.00
500.00
6,900.00
2. Scholarships:
Award recipients for individual student scholarships are Jennifer Janes from
Washington State University and Estella Perez Hovland from the University of
Georgia. The award recipient for the need-based IVSA chapter scholarship is the
University of Tennessee. The award recipient for the excellence-based IVSA chapter
scholarship is Washington State University. Congratulations to all award recipients!
The IVEC committee is updating the scholarship application process for next year to
be more specific about the criteria we are using to select recipients. These updated
applications will be made available to
3. International Exchange and IVSA Chapter Update Survey: Mona Radheshwar will
create a survey for the HOD to fill out. This survey will inquire about the types of
international exchange programs in the U.S. at our respective veterinary colleges
available to traveling students and the current IVSA Chapter contact at each college.
This survey will be distributed to the HOD via list serve email and returned to Mona
via email (monaradheshwar@vetmed.wsu.edu).
2008 Symposium
Post Symposium Committee Report_IVEC
4. IVSA Silent Auction: At this time the IVSA Silent Auction has raised approximately
$2500. Thank you to for participating and for spreading the word to your students for
helping to make the auction such a great success!
5. Update list of host veterinarians in the United States: Josh Warren will lead the task
of updating the list of veterinarians in the U.S. willing to host international exchange
students. The current master list needs to be obtained from Dominic Tauer, IEO.
6. IVSA-Hills Adopt-a-School: The IVEC Committee will be requiring all Delegates to
provide the names of the contact person for each respective school’s IVSA chapter or
organization in order to facilitate communication about the IVSA-Hill’s Adopt a
School Program. Please watch for an email about this soon. Virginia Kiefer will
utilize the information gained from the HOD surveys to interact with the IVSA
Chapters of each veterinary college and to educate the Chapters on the program. She
will also be contacting Hills to figure out more of the details of their program and
potentially work with them at future AVMA Conventions and/or SAVMA Symposia
to do a veterinary medicine textbook drive.
7. IVSA Development Fund: IVEC would like to donate $500 to the Development Fund
per year as a part of our proposed budget for 2008-2009 and in the future.
8. Global Give Back Fund: IVEC would like to donate $500 to an international
veterinary organization that has supported an exchange of an IVSA or SAVMA
member in the past. The recipient will be chosen by an application written by the
student who visited the particular organization, and wishes to give back funds to help.
The goal is that this organization will benefit from the funds and will host more
students in the future.
9. Delegate To Do List
a. Please contact your IVSA chapter presidents or IVSA representative/ liaison
and send their contact information (name and email address) to Virginia
Kiefer at virginiakiefer@gmail.com by Friday, March 28th 2008.
Amanda Ardente, (Co-Chair) North Carolina State University
Virginia Kiefer, (Co-Chair) University of Tennessee
Laura Chan, (IEO-elect) Western University of Health Sciences
Mona Radheshwar, Washington State University
Serene Onuma, Colorado State University
Kaija Wilson, University of Minnesota
Lauren Giebel, Virginia-Maryland Regional College
2008 Symposium
Post Symposium Committee Report_IVEC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
From: Multicultural Student Outreach (MSO) Committee
Committee Charge: The Multicultural Student Outreach Committee (MSOC) is
committed to supporting and addressing the concerns of culturally underrepresented
students to the SAVMA House of Delegates, increasing cultural diversity within our
profession, and raising multicultural awareness in the field of veterinary medicine.
1. The Diversity Forum was held during the SAVMA Symposium on Friday March 21,
2008 at the Auburn Hotel and Conference Center from 2-4pm. The 2nd Annual
Diversity Forum featured Dr. Debbye Turner, veterinarian, CBS correspondent, and
Miss America 1990. The event was once again sponsored by Novartis Animal Health
and the Student AVMA.
This years’ forum was a great success and there was an overwhelming positive
response to Dr. Turner who spoke on the topic “Diversity and the Future of
Veterinary Medicine. The committee thanks the SAVMA Executive Committee and
House of Delegates for their support.
2. The MSOC recognized Sarah Churgin (Texas A&M) as the 2008 recipient of the
Multicultural Student Outreach Award for her outstanding effort in promoting
multiculturalism in veterinary medicine.
Due to the great response for the MSOC award, the committee decided to make plans
to offer two additional awards per year.
3. MSOC would like to submit a budget proposal as follows:
Outreach forum at Symposium 2006
Speaker Honorarium and gifts
MSOC Award
Postage, Copies, and Supplies
2,000.00
2,500.00
1,500.00
200.00
Subtotal
6,200.00
Brenda Arens, Iowa State University
Cynthia Jeyapaul, University of Florida
Whitney Linnenkohl, University of Georgia
Cherese Sullivan, Chair Cornell University
Symposium 2008
Post-Symposium Committee Report_MSOC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
SAVMA HOD
From: Native American Project (NAP) Committee
RE: Post Symposium Report
________________________________________________________________________
Committee Charge: The committee shall assist in the provision of the veterinary medical
care for Native American Nations, the provision of practical experience for Student
AVMA members and to interest Native American youth in careers in veterinary medicine
or allied health careers.
1. The AVMA Council on Communications DVD was viewed by the NAP Committee
and approved for use as an educational material for veterinary student participating in
the NAP externship stipend program.
2. The website was updated to reduce some of the redundancy apparent on the committee
webpage.
3. A proposal will be submitted to the SAVMA Executive Committee to reallocate
funds originally marked for speaker travel expenses to be used for additional
externship stipends.
4. 2008-2009 Proposed Budget:
Speaker Travel Expenses
- flight, hotel, booth, gift
Externship Stipends
- we will be making 1 wk stipends $300 and 2 wk
stipends $600 to keep up with the increasing cost of
fuel
Materials Expense
- production of documents w/ AAIP
- mailing educational DVDs to/from NAP chair
- posters for HOD
$1500
$3000
$200
5. Delegate to do list:
We will be redistributing our electronic fliers and information to all delegates to pass on
to your students. Please forward these to your students and remind them that an
externship on any Native American Nation Reservation, including RAVS trips, are
eligible for an NAP stipend.
Holly Weber, Chair (Mississippi State University)
Leslie Sklena (Atlantic Veterinary College)
Alison Achey (St. George’s University)
Roselle Matli (University of California-Davis)
Mark Finke (Auburn University)
Carolyn Gross (Cummings School of Medicine at Tufts)
Raye Taylor-Vokes (St. George’s University)
2008 Symposium
Post Symposium Committee Report_NAP
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
SAVMA Symposium Committee
March 21, 2008
Committee Charge: The Symposium Committee shall maintain the Educational
Symposium guidelines and update it as necessary; assist in the transfer of information
among hosting schools or colleges, and schools or colleges interested in presenting a bid
for hosting the Symposium.
1)
The Symposium Committee would like to congratulate University of Wisconsin
on winning the bid for SAVMA Symposium 2010 and welcome Ewan Wolff to
the Committee.
2)
Budget: The Symposium committee has asked for an additional $20,000 from
next year’s budget in hopes that the SAVMA Committee would continue their
sponsorship of the Symposium. Also the General Manager scholarship needs to
be returned to $2500.
3)
History:
 AVMA Convention 2006-Hawaii: Symposium committee met with Dr. Kevin
Dajka for update on planning.
 September 2006-Auburn/Tuskegee AL: SAVMA Symposium 2008 planning
committee formed. First meeting held October 2006. Monthly meetings have
been held afterwards.
 SAVMA Symposium 2007-Raleigh, NC:
o Symposium planning committee met once again for updates in
planning.
o The Ohio State University won 2009 symposium bid!
o Bryna Riley, General Manager of SAVMA Symposium 2007 passed
along planning CD. She also took Ashtri, Liz and Jamie Berning of
OSU on a tour of the exhibit hall to meet the major sponsors.
o We had an informal dinner meeting where both NC and the AUTU
planning committees met. The purpose was for the AUTU chairs to
meet their NC counterparts. The meeting was very effective as each
chair had gathered much information in planning their respective
committees.
o AUTU planning committee felt that advertising and marketing for
SAVMA Symposium 2008 went very well!
2008 Symposium




o Fundraising for 2008 officially began at the culmination of 2007
symposium.
May 2007
o Auburn, AL: Dr. Kevin Dajka and Mr. Kevin Little, AVMA Director
of Convention and Meeting Planning, came down to Alabama to visit
AUTU planning committee to offer effective planning strategies.
o Brian Gorby of OSU named new General Manager of SAVMA
Symposium 2009
AVMA Convention 2007-DC: Meeting during House of Delegates at
Renaissance Hotel with AUTU Planning committee, OSU, and Dr. Kevin
Dajka.
January 2008
o The Ohio State University Planning Committee was formed and first
met.
Symposium 2008
o Brian Gorby and Ashtri Bonaparte met several times to exchange
information to improve the planning of the 2009 Symposium.
o The University of Wisconsin won the bid to host the 2010 Symposium.
o Brian, Ashtri, and Justin began talking about the possible needed to
hire professional help, lessen the burden on the Symposium General
Manager.
o The AU/TU and OSU planning committees will meet Saturday night
to discuss plans for 2009 Symposium.
Ashtri Bonaparte, Co-Chair, Tuskegee University
Brian Gorby, Co-Chair, The Ohio State University
Ewan Wolff, Co-Chair, University of Wisconsin
2008 Symposium
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
Emily Eaton, SAVMA President
June 18, 2007
Pre-Convention Report
I have had the tremendous opportunity to represent the Student American Veterinary
Medical Association student voice and vision at the following meetings. Thank you for
the opportunity to serve you. As always, your questions, comments and concerns are
welcomed and valued.
AVMA Executive Board Meeting- Schaumburg, Illinois (April 11 12th, 2008).
1. Members of the AVMA Executive Board spoke very highly about the great
success of SAVMA Symposium 2007!! They were truly impressed!
2. The AVMA Executive Board approved partnership with the Alliance for Rabies
Control for collaboration on outreach opportunities for World Rabies Day,
September 28, 2008.
3. The AVMA Executive Board approved AVMA’s sponsorship and promotion of a
National FFA Organization proficiency award in veterinary medicine, beginning
in 2009 through 2012. This sponsorship is intended to recruit talented individuals
who might be interested in practicing veterinary medicine in rural areas.
4. The AVMA Executive Board approved the formation of a Foresight Analysis
Task Force to review the 2007 report entitled Envisioning the Future of
Veterinary Medical Education: The Association of Veterinary Medical Colleges
Foresight Project, Final Report. This report details some of the current
challenges facing veterinary medical education. The Task Force will evaluate the
current and future status of the veterinary medical education and help to guide
AVMA educational objectives and policies. Should you be interested in learning
more about The Foresight Project or contributing to the discussion, please contact
me at any time.
AVMA Executive Board Meeting- Schaumburg, Illinois (June 5th June 7th, 2008).
1. The AVMA Executive Board will recommend that the AVMA HOD disapprove
the elimination of the position of AVMA Vice President. The AVMA Vice
President visits the veterinary schools in order to educate students about the
AVMA and organized veterinary medicine.
2. The AVMA Executive Board will recommend to the AVMA HOD that the
AVMA increase its interaction and involvement with veterinary students.
3. The AVMA Executive Board approved conducting a three day animal welfare
symposium in 2009. This symposium will be a joint cooperative effort between
the AVMA and AAVMC and will facilitate dissemination of animal welfare
information and policy. The symposium will address the current state of animal
Convention 2008
Pre Convention Officer Report_President
welfare, to include the role of science and society in welfare decision making and
animal welfare education and research. It will also address improvements in and
models for veterinary medical animal welfare education. The symposium will be
held at a college of veterinary medicine. They estimate an attendance of
approximately 300 people.
4. The Executive Board approved partnering with the ASPCA in the production of
Web-based educational materials for AVMA members on identifying and
addressing animal neglect, abuse and cruelty and better understanding
relationships between animal abuse and domestic violence.
5. The Executive Board approved establishment of a Task Force on Future Roles
and Expectations to define future time, travel and financial commitment for
AVMA officers and Executive Board members. This Task Force will also
examine the AVMA’s relationship with students, SAVMA, SCAVMA and
veterinary colleges and faculty. The Task Force will consist of seven members,
including one SAVMA representative.
One Health Challenge Ad-Hoc Committee Conference Call Meetings1. The OHC ad-hoc committee has accomplished a great deal since SAVMA
Symposium. They have solicited national sponsorship for WRD 2008, submitted a
proposal to the SAVMA Executive Committee requesting monetary support of
OHC, proposed the topic ‘Obesity Awareness’ for OHC 2009, and communicated
with other health professionals to share the idea of ‘one health, one medicine.’ In
addition, they are working hard to reorganize the One Health Challenge
Committee in order to make it a permanent and lasting SAVMA entity.
2. Thank you to all those who are committed to the ‘one health, one medicine’ ideal.
Your efforts, energy and enthusiasm have made participation in One Health
Challenge a tremendous experience.
The SAVMA Executive Board and One Health Challenge Ad-Hoc Committee continue
to meet via teleconference on a regular basis. Please feel free to read our conference call
minutes and contact me with any comments, questions, concerns. It is my distinct
pleasure to represent you and your vision.
Convention 2008
Pre Convention Officer Report_President
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
Date:
To:
From:
Re:
June 8, 2007
1. At Symposium 2008, Pfizer was gracious enough to donate 56 flash drives which allowed us
to more efficiently disseminate documents at our HOD meeting. Five of these flash drives
went missing, only 1 of which was mailed back to me upon my request to the HOD.
Therefore, I have labeled the remaining flash drives with each school’s name, allowing me to
better keep track of them in the future.
2. I have continued to upload all SAVMA documents directly to the ftp site, rather than sending
them to the ITO to do so. This continues to allow the efficient posting of documents to the
AVMA Volunteer Leadership Area in a timely fashion, meeting the deadlines within our
governing documents.
3. I requested that all committees submit an annual history with their pre-convention report. I
will compile all the histories into one document, which will become SAVMA’s 2007-2008
History.
4. I am in the process of finalizing all documents to be included in the 2008 HOD Convention
Binder. Once I have all the documents and convert them to PDF, the Binder will be posted
online for all delegates to download and/or print and review prior to Convention. At this
time, all but the COC and IVEC pre-convention reports have been received. A tentative
agenda is currently being worked on and will be posted online for the HOD to reference. As
the agenda is revised leading up to Convention, I plan to continue to post online the most
current version.
5. SAVMA Liaisons and Representatives at AVMA Meetings: I request that all SAVMA
liaisons and representatives serving an AVMA committee or council provide me with the
anticipated meeting dates for the coming year and be sure to provide me with a copy of thier
resume or curriculum vitae. I have requested these items multiple times, and still do not have
them from everyone.
6. As this is the third year of complete electronic documents for Convention, I am requesting
that if any delegate requires a printed copy of the HOD Binder to email me with that request
no later than July 6th, 2007.
Cara Pugliese, Student AVMA Secretary
Convention 2008
Pre Convention Officer Report_Secretary
To: SAVMA HOD
From: Cynthia Albert, Treasurer
Re: Pre-Convention Report
Date: June 18, 2008
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
The balance in the SAVMA Chase checking account is: $376,504.53
The balance in the SAVMA Vanguard account is: $391,236.50
SAVMA has spent $114,390.82 of its estimated $127,330.00 budget for the
year.
Our current income for the year is $190,673.48, including a $56,639.69
overage reimbursement from NCSU 2007 SAVMA Symposium.
The SAVMA Symposium IVSA Silent Auction raised $2,772.65. Money was
sent to the IVSA.
All check requisitions and expense reports can be sent to: Cynthia M. Albert
1305 Bayou Paul Lane Saint Gabriel, LA 70776. Please allow a few weeks
for processing.
All committees and members are asked to send all check requisitions and
expense reports for the 2007-2008 fiscal year by July 28, 2008.
The Symposium committee has requested SAVMA funding for the 2009
SAVMA Symposium at The Ohio State University and hopes that SAVMA
continues to sponsor SAVMA symposium.
The books for the 2008 SAVMA Symposium at Auburn University and
Tuskegee University are still open.
The budget proposal for the 2008-2009 is currently being compiled. It will be
discussed at the budget meeting prior to the full HOD meeting, and approved
by the entire HOD.
Convention 2008
Pre Convention Officer Report_Treasurer
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
Date: June 20, 2008
From: Information Technology Officer, Bryant Blank
1. House of Delegates Meeting, Symposium 2008:
a. New Delegates were oriented to the SAVMA web page, how to access the
Veterinary Leadership Area, and discussion groups (on the AVMA web page).
b. New Delegate photos were taken. The web page have been updated with the new
photos following Symposium.
c. Updated photos were taken of the HOD Committees and have also been placed
online.
d. All pictures taken at Symposium have been placed online in the „Photo Journal.‟
2. Web page:
a. HOD Committees who have submitted changes to their web pages have all had
their pages updated
3. Equipment/Supplies:
a. A new computer was purchased to replace the current President‟s computer prior
to symposium.
i. The computer is a Gateway laptop ($1400) with MS Vista operating
system.
ii. Microsoft Office Enterprise Edition 2007 was installed.
iii. Norton (Symantec) anti-viral software was installed. The software has a 3
year subscription and will need to be updated 03/2011.
b. Old VGE computer was sent to Theresa/Kevin at AVMA Headquarters.
i. The computer does not have a hard drive.
ii. The EC decided to sell/scrap the old VGE computer and it has been
recycled.
c. Three computers (ITO, Treasurer, Old Secretary) are still functioning.
i. These computers were evaluated during Symposium and necessary
updates were installed.
ii. Norton anti-viral software was installed (1 yr subscriptions).
d. Two computers (IEO, IEO-Elect) are with Dominic Tauer (Outgoing IEO).
i. Shannon Mesenbourg (Delegate, University of Minnesota) has
volunteered to contact Dominic in regards to passing the computers along
to the new IEO (Laura Chan) and IEO-Elect (Virginia Kieffer).
ii. Currently, the status of these computers is unknown as it has been
difficult to contact Dominic.
iii. These two computers will likely need antiviral, and MS Office updates.
e. The Secretary and Treasurer computers have been having technical difficulties
and their functionality will be reevaluated at Convention.
Convention 2008
Pre Convention Officer Report_ITO
f. The software and any documentation (warranties, etc) from the Secretary,
Treasurer, VGE and President (new) computers were given to Theresa for
archiving.
i. Software includes all copies of MS Office installed on the computers, as
well as Dreamweaver (for The Vet Gazette web page design),
Quickbooks, Adobe Acrobat, antiviral software, etc.
g. If any of the officers (or future officers) requires the software (in the event of a
malfunction, etc), Theresa DeCarli or Kevin Dajka (at AVMA Headquarters) will
overnight mail the items to them.
h. Archiving (documentation and software) should be continued for any future
purchases of software or equipment. The archiving is meant to provide more
consistency when transitioning between officers each year and to avoid losing
equipment and software.
4. Facebook
a. A facebook profile has been created, “Savma Hod,” in order to help connect past,
present, and future HOD members.
Respectfully submitted:
Bryant Blank, SAVMA Information Technology Officer
Convention 2008
Pre Convention Officer Report_ITO
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
SAVMA International Exchange Officer
June 15, 2008
1.I would first like to welcome Virginia Keifer from Tuskegee University as the new
IEO-elect. She will be taking over the duties of incoming student exchanges for the
next year after becoming more familiar with the position.
2.The previous International Exchange Officer had extreme personal/family
circumstances that unfortunately prevented the completion of their officer duties so the
transition of officers and duties has been difficult. The past few months have been
spent getting organized and updating the exchange application with a FAQ sheet for
exchanges as the old application generated many questions from applicants. IEO and
IEO-elect computers are still with the ex-IEO and have yet to be returned to SAVMA
although efforts are being made through the delegates to obtain the computers and have
them sent back. As such I do not have any of the IEO files including those for host
veterinarians or past exchanges.
3.Following the transition of the IEO position there were multiple inquiries as to the
exchange applications for this year which were not placed. I have tried my best to
place those students who have contacted me for a 2008 summer exchange but receiving
the applications myself at such a late date has made it difficult to set up exchanges,
which is no fault of the applicants as they may have sent their applications last
fall/winter to the ex-IEO.
4.Exchange report as of 6/15/08 for the summer 2008:
a. Confirmed:
i. Incoming - 2 students
1. The exchange between Aleksandra Krawczyk (Poland) and
Suffield Veterinary Hospital (CT) has been arranged. Clinic was
concerned about the eligibility status of the student but since the
EO of student’s country screens their applicants and a
recommendation is required, her concern was alleviated. Housing
and transportation will be provided by the clinic.
2. An exchange between Korean student Cho Rong Lee and VCA
Southeast Denver in Colorado is being arranged. Housing will be
provided by the clinic.
ii. Outgoing - 1 student
iii. Group- 0
b. In Progress:
i. Incoming - 6
Convention 2008
Pre Convention Officer Report_IEO
ii. Outgoing - 0
c. Wisconsin University delegates are considering hosting a group exchange with
IVSA immediately prior to Symposium 2010 so that the international students
would then be able to attend SAVMA Symposium.
5.Host veterinarians and hospitals are still needed for incoming exchanges as I do not
have a current list of potential spots to place students
a. VCA Student program coordinator (Donna Kimball) was contacted and they may
still be able to potentially place students this upcoming year.
b. I spoke with Fort Dodge Director, Academic Liaison Program (Arne Zislin) and
we may have a potential spot for an international student interested in
pharmaceutical/corporate veterinary medicine to spend time in their in company.
May also be a spot for a student during their student rep orientation but so far I
have not received interest from international students for this year. Perhaps there
will be next year if the opportunity is offered earlier.
6.International Veterinary Student Association (IVSA) Updates
a. The 57th IVSA Summer Congress will be held in Istanbul, Turkey from July 14 –
July 25, 2008.
b. The 57th IVSA Winter Symposium will be held in the United Kingdoms from
December 29, 2008 – January 5, 2009.
c. The organizing committees in both Turkey and the UK are very excited and have
much planned so it will be an exciting year of meetings.
7.Goals for this upcoming year:
a. Post specific opportunities on the IVSA website for international students
interested in coming to the states for a veterinary exchange.
b. Obtain specific opportunities for SAVMA students from international exchange
officers from other countries and post them on the SAVMA website.
c. Create a new US host veterinarian list with the help of the IVEC.
d. Place all the incoming and outgoing students who apply.
e. Improve communication with the other international exchanges officers to
facilitate the application and placement process.
Laura Chan, IEO
Convention 2008
Pre Convention Officer Report_IEO
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To: SAVMA HOD
From: The Vet Gazette
Date: June 19, 2008
1. Volume 44 Issue 1 went live in May. We implemented a few changes in The Vet
Gazette’s appearance and content:
- the addition of the Governmental Affairs Committee Newsletter.
- a new topic called “Experiences” to encourage students to share their
experiences at various externship and summer job locations
- A “Did you know?” section on the homepage highlighting a different
opportunity or resource available to students in each issue
- the removal of “other opportunities” under the links in the left-hand navigation
bar. We have decided to limit opportunity listings to AVMA and SAVMArelated ads
-new graphics and font
2. The pdf version of each issue will continue to be provided. Please make sure this gets
printed and distributed around your campuses!
3. We will continue keeping track of submissions sent for each issue and topic by school.
We had submissions from 36 students from 18 schools, including the article about the
new veterinary school at St. Matthews University. It is our goal this year to have at least
one submission from every veterinary school so please continue encouraging your
students to submit! Feel free to contact me if you are interested in knowing about your
schools contributions.
4. We encourage committees to use The Vet Gazette to promote their cause. Please
submit timely contest, educational, and externship information as well as any winning
essays or extern testimonials for publication. Thanks to all of the committees that
submitted information for this past issue.
5. The initial response to our new topic “Experiences” was so enthusiastic that we would
like to give an award of $75 for the best submission in that topic. We would also like to
add two honorable mention awards of $25 each to our budget, to accommodate the new
topic. The current budget per issue is $975, which includes an extra $75 because the best
overall submission does not also receive a prize for the topic entered; the winner only
receives $125. The previous budget did not account for this. We would like to reallocate
that extra $75 to the new “Experiences” topic and add the two honorable mentions. This
would increase the budget by only $50 making the total per issue $1025. The breakdown
of prize money is as follows:
Convention 2008
Pre Convention Officer Report_VetGazette
Current:
Chapter w/ most submissions: $200
Best Overall Submission: $125
Life As a Vet Student: $75
Forum: $75
Case Reports/Abstracts: $75
Foot in Mouth Disease (new topic): $75
Creative Corner: $100 ($50 per winner)
Trivia: $100 ($50 per winner)
Honorable mentions: $150 ($25 per winner)
Total: $975 per issue
Proposed:
Chapter w/ most submissions: $200
*Best Overall Submission: $50 (added to the $75 award for best submission in a category
for a total of $125 to the winner)
Life As a Vet Student: $75
Forum: $75
Case Reports/Abstracts: $75
Foot in Mouth Disease: $75
Creative Corner: $100 ($50 per winner)
Trivia: $100 ($50 per winner)
*Honorable mentions: $200 (8 winners at $25 each)
*new topic* Experiences: $75
Total: $1025
* indicates a change
6. The deadline for the second issue is August 24, 2008. Topics for the next issue can be
found on the website and in the pdf version.
7. As a reminder, The Vet Gazette website is www.avma.org/savma/vetgazette and
submissions for publication should be sent to savma.editor@gmail.com
Respectfully submitted:
Beth Pelletier — Editor-in-Chief (Cummings School of Veterinary Medicine at Tufts
University)
Convention 2008
Pre Convention Officer Report_VetGazette
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
Date: June 19, 2008
Committee Charge: The Animal Welfare/Human-Animal Bond Committee shall keep
abreast of topics related to animal welfare, inform the HOD, and provide information for
distribution to local chapters of the Student AVMA. This shall include information on
professional ethics as they relate to animal welfare and the human animal bond as well as
information regarding domestic, exotic and laboratory animals.
1. Jennafer Glaesemann from University of Nebraska-Lincoln will be serving as the
new liaison to the Committee on Human Animal Bond and she will be
representing SAVMA at the upcoming committee meetings on September 12-13,
2008 and March 6-7, 2009.
2. Jamie Swoboda from the University of Missouri will be serving as the new liaison
to the Animal Welfare Committee, and she will be representing SAVMA at
upcoming committee meetings on October 3-4, 2008 and February 6-7, 2009.
3. The committee will be opening up the application for the 2009 AWHAB Grant
Program soon, and due dates for interested applicants will be decided upon at
Convention.
4. The AVMA Animal Welfare Division recently launched its new Animal Welfare
Web Area on the AVMA’s website. This should serve as an excellent resource
for students and veterinarians as well as the general public. For more
information, visit the website at
http://www.avma.org/issues/animal_welfare/default.asp
5. Plans for an upcoming Animal Welfare Human Animal Bond student survey will
be discussed and set in motion at Convention 2008 in New Orleans!
Ryan Colburn, Chair, Outgoing Animal Welfare Committee Liaison, Michigan State
University
Jennafer Glaesmann, Liaison to the Committee on the Human Animal Bond, University of
Nebraska-Lincoln / Iowa State University
Kira Ramdas, Outgoing Committee on The Human-Animal Bond Liaison, Texas A & M
University
Convention 2008
Pre-Convention Committee Report_AWHABC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To: SAVMA HOD
Date: June 19, 2008
Re: Committee History
Committee Charge: The Animal Welfare/Human-Animal Bond Committee shall keep abreast of
topics related to animal welfare, inform the HOD, and provide information for distribution to
local chapters of the Student AVMA. This shall include information on professional ethics as
they relate to animal welfare and the human animal bond as well as information regarding
domestic, exotic and laboratory animals.
During the past year, our committee has maintained two liaison positions with the AVMA. The
committee sends a liaison to the AVMA Animal Welfare Committee and a liaison to the AVMA
Committee on Human-Animal Bond. 2007-2008 liaisons were Ryan Colburn, Michigan State
University, and Kira Ramdas of Texas A&M. The 2008-2009 liaisons will be Jamie Swoboda,
University of Missouri, to the AVMA Animal Welfare Committee and Jennafer Glaesemann,
University of Nebraska-Lincoln, will be acting as the liaison to the AVMA Committee on
Human-Animal Bond. Ryan Colburn assumed the role as chair at the 2007 Convention,
succeeding Jaclyn Carlson, University of Minnesota. A new chairperson will be named at the
2008 Convention in July 2008.
After its inaugural year in 2007, the AWHAB grant program, which replaced the essay contest,
continued its success in 2008. The grant proposals were due in February and the committee
selected the winners at the 2008 Symposium hosted by Auburn and Tuskegee Universities. We
had four very competitive applicants. We were pleased to award $600 to Alison J. Barnstable
from the University of Pennsylvania in support of the Pennsylvania Veterinary Animal Welfare
Society (PVAWS) program. We were also glad to provide $450 to the Kuranda Dog Bed Project
and the Sterile Feral Foundation from the University of Illinois. The committee will be seeking
additional monies for the 2008-2009 budget and we hope to award $2,500 in grant money next
year to deserving programs that support animal welfare or the human animal bond.
Our attempt to collect syllabi and materials from classes teaching animal welfare or discussing
the human animal bond from all of the veterinary schools was not as successful as we had hoped.
In order to better evaluate student opinions and concerns in the areas of animal welfare and
human-animal bond issues, the committee plans to organize a survey project for the 2008-2009
year.
This year marked the inaugural year of the new veterinary student division in the Animal
Welfare Judging and Assessment Competition hosted at Michigan State University. The
competition will be hosted again in October 2008. The AWHAB committee hopes to promote
Convention 2008
this competition and help spread the word to students at the various colleges and schools of
veterinary medicine.
AWHAB committee has also been active in Josh Project promotion and AKC Dog Bite
Prevention and dog safety programs.
Ryan Colburn, Chair, Outgoing Animal Welfare Committee Liaison, Michigan State University
Jennafer Glaesmann, Liaison to the Committee on the Human Animal Bond, University of NebraskaLincoln / Iowa State University
Kira Ramdas, Outgoing Committee on The Human-Animal Bond Liaison, Texas A & M University
Convention 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
From: Kira Fleitman Ramdas
Date: June 18, 2007
Re:
Committee on the Human-Animal Bond (CHAB) Feb 29-March 1, 2008 preconvention report.
1. Approved a motion that the Executive Board approve the revisions to the
charge and objective of the Committee on Human-Animal Bond.
2. Provided input to AVMA staff on ideas/recommendations as to how to best
accomplish the objectives that were listed under the Animal Welfare goal that
“AVMA is a leading advocate for, an authoritative, science-based resource on
animal welfare”.
3. Received news that the AVMA is discussing putting together an “Animal
Welfare Decision Making Symposium”. This symposium would explain how
the AVMA goes about make animal welfare decisions and establishing policies.
4. Noted that the FBI is recommending that the offense of cruelty to animals be
considered a crime against society and be tracked in a separate offense category.
Animal cruelty is currently being tracked under the “other” category. Examples
of other tracked offenses are murder, theft, sexual crimes.
5. Approved a motion to request that the Legislative Advisory Committee (LAC)
of the AVMA “support” S. 2439 “Tracking Animal Cruelty Crimes.”
6. Approved a motion that AVMA staff develops a backgrounder on animal
cruelty crimes with the data that is presently available.
7. Approved a motion to inform the LAC that in general the CHAB “supports”
the concept of H.R. 2491—Pet Trust Bill, but is concerned about the pet
outliving the trust’s allotted period of time and the interpretation of the
definition of “companion animal”. Will also inquire if the list of companion
animals is all inclusive or only includes other animals besides those that are
listed.
8. Approved a motion to accept the Bustad Award nominators’ survey and a
separate judges survey after revisions and discussion by the committee as an
attempt to determine any impediments to securing quality nominations
9. Suggested that the AVMA develop a special pin/ribbon for award winners to
attach to their name badge at the AVMA Convention specifying which award
they have won.
Convention 2008
Pre- Convention Committee Report_AWHAB_CHAB Liaison
10. Finalized the text for the Pet Selection brochures on reptiles, amphibians, and
fish. Staff will forward the finalized text for the brochures to the
Communications Division for further editing and production.
11. Recommended that Dr. Patterson-Kane begin development of a backgrounder as
an alternate way to accomplish the goals of the proposed Animal Abuse and
Domestic Violence task force which was disapproved by the Executive
Committee. The backgrounder is to encompass the following points: 1)
reviewing and summarizing current definitions, legal and otherwise, of neglect
and abuse of animals and people with an emphasis on common elements, and 2)
reviewing and summarizing data-based reports, published and otherwise, for the
purpose of defining the nature and extent of abuse to people and animals, and
examining the link between animal abuse and domestic violence.
12. Approved a motion requesting an AVMA staff member to attend the June 8-9,
2008 meeting on “Helping Communities and Policy Makers Stop the Violence
against People and Pets.” Dr. Emily Patterson-Kane will attend the meeting on
behalf of AVMA and report back to the CHAB at its fall 2008 meeting.
13. Discussed creating a joint AVMA/ASPCA website devoted to animal abuse
with the assistance of ASPCA. After discussion, the CHAB approved a
motion that the Executive Board approve the development of an animal abuse
AVMA website with the expertise and input of the ASPCA. During the June
2008 Executive Board meeting the motion was passed. The website will be
similar to the CVMA website devoted to animal abuse which can be found at:
http://canadianveterinarians.net/animal-abuse.aspx.
14. Received as information the American Humane’s PAWS
TM
Manual which
provides simple, how-to methods for starting a PAWS Program at a domestic
violence shelter. American Humane’s Pets and Women’s Shelters (PAWS)TM
Program acknowledges the richness of the bond between people and their pets,
which often provided unconditional love and comfort to adult domestic violence
victims and their children. The PAWS TM Program is the first program to
advocate for on-site housing of pets and to acknowledge the human-animal
bond, which can be essential during a crisis.
15. Approved a motion that the Executive Board approve the policy on “Service
Animals”. The CHAB also approved a motion that AVMA staff develops a
backgrounder on service animals to include other definitions, such as assistant
animals, therapy animals, etc.
Convention 2008
16. Viewed the Delta Society DVD “Moment by Moment: The Human-Animal
Health Connection” which is available on their website www.deltasociety.org.
17. Began a discussion on organ transplants and blood donors in animals as it
becoming an issue of interest. AVMA does not currently have a policy
statement on this issue.
18. Learned that The Nikki Hospice Foundation for Pets (www.pethospice.org) and
the Assisi International Institute (www.assisianimals.org) are sponsoring the
First International symposium on Veterinary Hospice Care, to be held at the
University of California at Davis, on March 28-30, 2008, at the School of
Veterinary Medicine. Dr. Hamil informed the CHAB that someone from his
clinic was going to attend the Veterinary Hospice Meeting on and he would
report on it at the fall 2008 CHAB meeting.
Kira Fleitman Ramdas
SAVMA Animal Welfare-Human Animal Bond Committee CHAB Liaison
Convention 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To: SAVMA HOD
From: Committee On Communications
Date: June 26, 2008
Committee Charge: The Committee On Communications shall serve to present ideas and
suggestions on ways to enhance communication among the AVMA, the SAVMA and its student
chapters. The committee strives to provide ideas for the promotion of veterinary medicine
within the community and sponsor projects with this goal.
1. The TEA progress is going well. Winners have received their
congratulatory letters and have remained in contact with Joe Freeman, TEA Chair regarding
convention travel arrangements and their travel stipends. The award trophies have
been ordered, and SAVMA has been billed. Those who did not win also received
thank you letters for applying. We look forward to distributing the awards at the 2008
AVMA Convention.
2. The Public Relations Grant applications have been sent and submissions are being collected
by PR Chair, David Laubert. A reminder email will be sent prior to the July16, 2008
deadline. The submissions will be reviewed and four winners selected during the 2008
AVMA Convention.
3. The committee has also been working on a National Housing Database. The database will
compile a list of contact information from each veterinary school. The contact
individual will be helpful in providing suggestions for short-term housing arrangements at
each school.
4. The COC liaison has nothing to report in regards to the AVMA Council on Communications.
The next upcoming council meeting dates are September 12-13, 2008.
5. History: The COC has been diligently working on the Teaching Excellence Awards, Public
Relation Grants, and compiling a National Housing Database. The Teaching Excellence
Award winners were selected at symposium and will be presented with their awards at the
AVMA Convention. The PR Grants have been promoted and the winners will be chosen at
AVMA Convention. The National Housing Database will provide contact information to
each veterinary school that will assist students with short-term housing needs. The liaison to
the AVMA COC attended one meeting over the course of the year and presented pertinent
information to the HOD. A ‘How to be a COC Chair’ folder was compiled by the previous
COC co-chairs in order to ease the transition of committee leadership and this will be passed
on to the next COC chair with any necessary updates.
Jill Nelson (COC Liaison, COC Chair) University of Missouri
David Laubert (Public Relations Grant Chair) University of Illinois
Joe Freeman (Media Development Chair and TEA Chair) Oklahoma State University
Margaux Edwards-Milewski (COC Chair Elect) Atlantic Veterinary College
Robin Hansen (COC Liaison Elect) University of Illinois
Madelyn Goocher (TEA Chair Elect) Ross University
Cara Clouse (PRG Chair Elect & Media Dev. Chair Elect) University of Tennessee
Convention 2008
Pre-Convention Committee Report_COC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
SAVMA HOD
Samantha Vande Hey, EFMC Co-chair
June 25, 2008
opportunities for student personal and professional development, and serve as a resource
for SCAVMA chapters and business clubs.
1. EFMC is waiting budget approval in order to start a biannual quiz competition,
which will award SAVMA member participation. Each EFMC member
developed one question for the quiz; the questions will be compiled at convention.
2. Individual Business Skills Essay contest deadline was June 1, 2008. We will be
deciding on the best applicant at 2008 AVMA Convention.
3. The NCVEI liaison and liaison-elect attended a NCVEI meeting in April, they
will be discussing their liaison report at convention.
4. The idea of EFMC sponsoring an event at SAVMA Symposium in the future will
continue to be discussed at AVMA Convention.
5. Our business speaker database, located on the EFMC webpage, is continually
updated with AVPMCA quarterly updates.
Committee History:
a. Throughout the past year, the EFMC has worked to achieve its mission through
annual business club awards, individual business essay contest for entrepreneurial
students, and business scenario contest within the Vet Gazette.
b. Regarding the annual business club awards, the Louisiana State University won
the Excellence Award and the University of Wisconsin won the Chapter Start-up
award.
c. The EFMC discontinued offering the business scenario contest within the Vet
Gazette, due to lack of submissions.
d. Aaron Gibbons was elected by the EFMC to serve as NCVEI liaison-elect with
Jennifer Bruno as our NCVEI liaison, Deirdre Murdy was elected co-chair.
e. The EFMC business skills speaker database is updated quarterly with the
AVPMCA updates, the database is located on our webpage.
Convention 2008
Pre-Convention Committee Report_EFMC
f. The EFMC is starting the project of finding a route to provide unbiased and useful
information that will assist students with managing their growing debt
responsibility.
g. An email account was developed in order to facilitate correspondence to the EFMC,
the address is savma.efmc@yahoo.com.
h. The EFMC will be starting a biannual quiz competition, after budget approval, in
order to expose students to websites that contain helpful information relating to
economics, management, and finance.
i. The EFMC has introduced the idea of sponsoring a business related speaker or event
at SAVMA Symposium in the future. No plans were made, but ideas were discussed
and will continue to be discussed.
Samantha Vande Hey, University of Wisconsin, Co-chair
Deirdre Murdy, Western University, Co-chair
Stephanie Schneider, Kansas State University
Caroline Cantner, University of Pennsylvania
Convention 2008
Pre-Convention Committee Report_EFMC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
SAVMA HOD
Jennifer Bruno, NCVEI Liaison, Aaron Gibbons, NCVEI Liaison-elect
April 22 – 23, 2008
NCVEI Liaison Report
1. Dr. Ralph Richardson, Chairman of the Board, announced that the search committee
has named Dr. Karen Felsted as the new NCVEI Chief Executive Officer, effective July
1, 2008. Dr. Felsted is both a veterinarian and a Certified Public Accountant, and,
amongst a long list of accomplishments, she has over 15 years experience as a consultant
with veterinary practices and animal health companies. Dr. Felsted will be relocating to
Schaumburg, Illinois. We have been asked to distribute this information to all SAVMA
members.
2. Dr. Lawrence Heider presented the CEO report and outlined several new projects that
have been in the works, including the following:
 The Communications Tools Project with its initial release at the Western
Veterinary Conference in February 2008;
 The VTH Project, a tool created exclusively for veterinary teaching hospitals,
launched at the AAVMC meeting in March;
 The Financial management project (practice management software) with release
of this project anticipated for summer 2008; and, finally,
 The Software integration project, with ongoing talks to create a software program
that would interface with the NCVEI's benchmarking tools and be compatible
with multiple software programs, would greatly increase repeat usage as well as
use of additional tools and give the NCVEI better benchmarking data.
3. Mr. Kerric Tratt presented a review of statistics from the NCVEI website, which
showed that there continues to be a steady increase in the number of new users,
particularly after one of the major conferences; and that there are currently approximately
15,000 practices in the database.
4. Dr. John Albers, in reference to one of the issues discussed at the NCVEI Strategic
Planning Session in October 2007, addressed the need to have the NCVEI's data
analyzed, and put forth the possibility of creating a partnership with interested business
schools who are often looking for data for research projects. The NCVEI's data
collection is ongoing and can be analyzed over extended periods of time.
Convention 2008
Pre-Convention Liaison Report_EFMC_NCVEI
5. Dr. Richardson brought up the issue of Debt Profitability and spoke of the
presentation "Inviting the Elephant into the Room…" regarding student debt given at the
North American Veterinary Conference held in conjunction with the annual VBMA
meeting in January 2008. A second meeting was held at the AAHA convention in March
and a third meeting is planned for the AVMA convention in July. A number of Board
members were in attendance and were impressed with the presentation, the students
involved, and the highly interactive discussions that followed. The following points
represent some of the many issues raised and discussed by the Board:
 One of the questions to come out at the AAHA meeting was: Who can we expect
to lead the change? - the NCVEI was a common answer
 According to the KPMG Study the issue is not student debt, but an income
problem. Other professions face similar student debt numbers but are able to
manage the debt because their level of pay is higher, making it easier to pay off
the loans; there is no real ability to decrease the debt load, so focus should be how
to improve profitability to handle debt load
 The issue of student debt has always been presented as an emotional issue. It
needs to be addressed as a financial matter that includes actual data: e.g. What
are the actual debt numbers? How many veterinarians are defaulting on their
student loans?
 One Board member recently gave a report on student debt and compared the data
between the medical, dental and veterinary professions. It was noted that the
American Medical Association is addressing the problem and asked why the
veterinary profession is not
 Veterinary students often lose confidence and self esteem while in veterinary
school. This needs to be addressed. At the NAVC conference, students voiced
their concerns and asked: "…are we ready to go out and practice?" This general
lack of confidence and low self-esteem was discussed; many students are now
considering internships and residencies; what are the economic implications of
this re: loans; one member was struck by the fact that students don't portray
themselves in terms of the value that they bring, with possible far reaching effects
(e.g. contract negotiation for employment; "opportunity cost" of debt)
 At the NAVC conference, all ages of veterinarians were asked about their student
loans. The older veterinarians said that they never had student loans because
many of their parents had paid for their educations. This is not true for today’s
veterinary students.
6. For the first time since the commission was formed, the NCVEI Student Liaison was
asked to give a presentation to the Board of Directors on the following topics (**please
see attached report):
 Update on SAVMA
 Update on the National VBMA and VBMA Chapters
Convention 2008

Give input on what students would like the NCVEI to do for them
7. Dr. Richardson announced the members of the following newly formed NCVEI
committees:
 Finance Committee
 Program Pre-planning Committee
 Committee to study income of Public Practice Veterinarians
8. Dr. Richardson asked the Board members and Sponsor representatives to review the
Top Ten Priority Objectives that were identified at the Board of Directors meeting in
October 2007, and each person was then asked to vote for their choice of the top three
issues on which to focus. The top three items included:
 Mine, analyze & communicate intelligent data
 Use every opportunity to publicize NCVEI role
 Increase value & impact of benchmarking
9. Mr. Tratt asked the Board members and Sponsor representatives to preview an
advertisement that the NCVEI had created. The advertisement was scheduled to be
published in JAVMA and Trends and would encourage new and repeat usage of the
benchmarking models.
10. Dr. Richardson facilitated a brain-storming session on the following topic:
 “I would like for you to support NCVEI because . . .” -whereby each individual
was asked to write down their reason for supporting the Commission.
11. Mr. Tratt gave a demonstration of the Communications tools launched in February
2008. The project consists of three segments: Introduction, List of lessons, Texts,
graphics and videos. Several lessons were reviewed and a few of the training videos
were shown. It was noted that the models could serve as a good staff training program.
12. Future NCVEI meeting dates to be determined after the arrival of the new CEO,
Dr. Felsted.
Convention 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
Cheri Kowal
Jennifer Bruno, NCVEI Liaison, Aaron Gibbons, NCVEI Liaison-elect
April 22 – 23, 2008
SAVMA Student Liaison Presentation Report to the NCVEI Board of Directors
Wednesday, April 23, 2008
The student liaisons were asked to give an update on both the Student American
Veterinary Medical Association (SAVMA) and the National Veterinary Business
Management Association (VBMA) and VBMA chapters. We were also asked to give
input on what students would like the NCVEI to do for them.
SAVMA update:




SAVMA is a national student organization that represents 31 schools/colleges of
veterinary medicine with 9,910 student members in the United States
(representing 95% of all veterinary students) with an additional 1,380 students
represented internationally.
SAVMA and the activities of the student chapters represented in SAVMA are
focused to introduce students to organized veterinary medicine and to promote
contact and exchange between students and veterinarians, as well as enhance and
support veterinary medical education.
The student chapters are brought together on a national level at an annual
SAVMA Educational Symposium. This year's 38th Symposium was recently cohosted by Auburn and Tuskegee Universities with nearly 1000 students in
attendance. The House of Delegates met to discuss various topics including
numerous grants, scholarships and programs that we put together on a yearly
basis, as well as the 2nd One Health Challenge, which will be focusing on World
Rabies Day again this year. Next year's Symposium will be held at The Ohio
State University; and University of Wisconsin just won the bid for Symposium
2010.
There are several committees within the House of Delegates, each with its own
mission. Aaron and I sit on the Economics, Finance and Management Committee
(EFMC) which serves to promote awareness of current economic issues facing the
veterinary profession. The committee also serves as a resource for SCAVMA and
VBMA chapters, and holds annual chapter start-up and excellence awards, both of
Convention 2008
Pre-Convention Liaison Presenation Report_EFMC_NCVEI
which come with a monetary prize. It is from this committee that we were both
elected as NCVEI student liaisons.
Other committees include:
o Animal Welfare-Human Animal Bond Committee
o Committee on Communications (to enhance communication
between the AVMA, SAVMA & SCAVMA)
o Education and Licensure Committee
o Emerging Issues Committee
o Government Affairs Committee (which made a huge effort for
student involvement and support of the Veterinary Workforce
Expansion Grant within the Farm Bill)
o International Veterinary Student Relations Committee
o Multicultural Student Outreach Committee
o Native American Project Committee
VBMA update:






The National VBMA is a student-driven organization that was established in
September 2004.
As of 2007, 27 of the 28 veterinary schools/colleges now have local chapters.
The mission of the National VBMA is to advance the profession through
increasing business knowledge, to create networking opportunities, and empower
students to achieve their personal and professional goals.
Studies have been done which indicate the importance of business education in
improving income level as well as the quality of service provided by
veterinarians. The goal of the VBMA is to supplement the traditional curriculum
to address this need.
Currently, the National VBMA estimates that there are approximately 2,300
members across the 27 veterinary schools.
Through the Southern Regional Leader 2008 of the National VBMA, a current
LSU Student and former President of the VBMA chapter at LSU, The President
and Vice-President of the National VBMA, both students at University of
Missouri-Columbia, have expressed an interest in opening up a dialogue between
the National VBMA and NCVEI.
What would students like from the NCVEI?

The primary and overwhelming concern of most veterinary students is the everincreasing debt load. The issues are complex and multifaceted….
Convention 2008
o Although many students in other professional and graduate programs
accrue similar debt, veterinary students face a unique challenge in that
salaries are significantly lower and not commensurate with the increasing
cost of education. (NAVC presentation, 'Inviting the Elephant in the
Room')
o The current economic climate is contributing to the concerns regarding
student debt.
o Young age/inexperience of applicants/veterinary students:
i. idea of student loans/debt vs. reality of debt
ii. 'mystique' of admission into vet school (due to the highly competitive
nature of the program, students are so excited to be accepted, that the
financial aspect becomes secondary).
In consideration of the above, we would like to suggest the following:




Create a loan comparison tool for students to help evaluate and determine what
would be the cheapest and/or most cost effective loan option/lenders available to
suit individual circumstances
Create a loan amortization/cost of living tool to allow students to further evaluate
and compare options
We propose that discussions regarding loans, debt, salary, and profitability as well
as the above tools be made available to all students of veterinary medicine, and
also to prospective students as a proactive measure before entering vet school.
o The former can be accomplished within the schools, at least initially,
through the VBMA chapters.
o The latter can be accomplished as part of the admissions process, through
career counseling services, pre-vet clubs, and/or via financial aid offices.
Exposure for available tools… Promote the NCVEI -- let students know the
NCVEI exists!
Convention 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
Education and Licensure Committee
June 20, 2008
Pre-Convention Committee Report
Committee Charge: The committee shall serve to encourage the development and refinement
of veterinary educational programs at veterinary schools and colleges in the United States
and other AVMA-accredited institutions, and to facilitate licensure of graduates from these
schools. In addition to encouraging continued communication between the Student AVMA
and the AAVMC, the committee shall also encourage Student Chapters of the AVMA to
become involved in the development of curriculum and educational opportunities at their
respective schools and colleges.
1. Extracurricular Funding Grant:
The Colorado State University’s Student Chapter of the American Association of Equine
Practitioners held their “Ferrier Wetlab” on March 28, 2008. Adam has already notified
them that they are required to send a synopsis of the activity to The Vet Gazette and to
illustrate the helpful role SAVMA played. Adam will ensure that this will happen before the
next submission deadline.
2. Best Advice Essay Contest:
Brent Plonski from Texas A&M University received his $150 as the winner of the Best
Advice Essay Contest. Rebecca also coordinated with Ms. Nancy Burford, the Resources
Management Librarian at the Medical Sciences Library at Texas A&M University, to gift a
set of Mosby Review Books. Each book will be plated with a dedication recognizing Brent’s
achievement and SAVMA’s commitment to student support.
3. Liaison Position/ SAVMA Representative with the AAVSB:
Adam will continue our committee’s relationship with the AAVSB and plans on attending
their next meeting in the fall. We plan on increasing our budget to maintain the liaison
position.
4. AAVMC Liaison to the AAVMC:
Nanci Solis, will be our official liaison to the AAVMC meetings at the AVMA Convention
2008, provided they do not conflict with the SAVMA House of Delegates meetings. She
plans on contacting Dr. Michael Chaddock to continue the cooperation the Michael Hickey
put in place. We are waiting on the AAVMC approval of the liaison position proposal. This
Convention 2008
Pre-Convention Committee Report_ELC
will help us determine how much we will need in our budget to maintain the position. Nanci
will also speak with them about the possibility of publishing our survey results in JVME.
5. NAVLE Survey:
Rebecca contacted the winners of the survey raffle and all five were SAVMA members in
good standing and have received their $100 gift certificates. David and Michael are
finalizing their analysis of the survey results which will then be submitted to The Vet Gazette
and also published on our website. We are encouraged by the terrific response and we plan
to continue this new venture next year.
Convention 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
From: Education and Licensure Committee
Date: June 20, 2008
During the 2007-2008 business year, the Education and Licensure Committee accomplished the
following:
1. Separated the Extracurricular Funding Grant Competition to award one $250 grant each
semester to clubs at the veterinary schools to fund lectures or labs addressing topics that are
underrepresented in their school’s curriculum. The competition attracted 25 entries for the Fall
and 14 entries for the Spring;
2. Continued the “Best Advice” Essay Contest with a $150 cash prize to the author of the best
essay and a book award to the winner’s college library. This contest received 9 entries this year;
3. Planned and implemented the inaugural nation-wide NAVLE Studying Survey to give
veterinary students an impression of how their colleagues prepared for boards and which
resources they found most useful. As an incentive to complete the survey, we held a raffle to
win a $100 gift certificate for those fourth years that completed the survey. The survey received
close to 700 responses;
4. Solidified the emphasis on liaison positions with professional organizations with missions
close to the committee’s charge. The committee sent a student representative to the AAVSB and
we are finalizing an official liaison position with the AAVMC; and
5. Built upon the increased activity of the 2007-2008 business year. The committee continues to
use the budget wisely and plans to increase the budget as activities expand and new actions
require.
Convention 2008
To: SAVMA HOD
From: Emerging Issues Committee
Date: June 12, 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
Committee Charge: The Emerging Issues Committee acts as a resource/contact/information center
for emerging issues in the profession, which affect veterinary students. The Committee coordinates
information and updates on the SAVMA web page, and develops programs for students on NOAH.
1. Since SAVMA Symposium 2008, the Emerging Issues Committee has issued an EIC enewsletter each month. This year, the format was greatly improved thanks to the efforts of
Shane Nelson. The EIC will be discussing the e-newsletter at Convention to see if any changes
should be made.
2. The EIC newsletters and 2008 EIC Essay Contest winner’s essays are accessible online under
the Emerging Issues Committee page on the SAVMA website.
3. In preparation for Convention, the EIC members are researching current emerging issues in
veterinary medicine in order to choose one for the next EIC Essay Contest topic. The topic will
be decided at Convention.
4. Jill Cordeiro, our liaison to the AVMA Committee on Environmental Issues, has nothing to
report at this time due to the removal of our liaison position from the AVMA committee.
Members have been discussing the best method of reinstating this liaison position or creating an
equivalent replacement position.
5. We regret to acknowledge that Shane Nelson will be stepping down from her position as
delegate, however we welcome Rachel Kaplan to the EIC in her stead.
Committee History:
Since the Symposium 2008, the EIC has been very busy;
 The 2007-2008 Co-chairs were Philippa Pavia and Brian Zulauf.
 The EIC liaison to the AVMA Committee on Environmental Issues was Jill Cordeiro
until Symposium 2008, when the position was removed.
 Monthly newsletters have been emailed to all delegates and forwarded to their student
body.
 At Symposium 2008, we awarded six cash prizes to the winners of our essay contest.
These awards included the top five submissions as decided upon by our committee
members as well as an award for the school with the most submissions. (This award was
split due to a tie.)
Philippa Pavia, Co-Chair, University of Pennsylvania
Brian Zulauf, Co- Chair, Oregon State University
Brandon Boren, Western University
Shane Nelson, University of California Davis
Rachel Kaplan, University of California Davis
Jill Cordeiro, Liaison to the AVMA Committee on Environmental Issues, Auburn University
Keisha O’Neal, Tuskegee University
Convention 2008
Pre-Convention Committee Report_EIC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
SAVMA Executive Committee
June 8, 2008
Committee Charge: The Executive Committee is the administrative body of the Student AVMA
and is charged with ensuring that the provisions of the Student AVMA Constitution and
Operational Guidelines are met on a yearly basis.
1. SAVMA One Health Campaign: SAVMA has continued to move forward with their
involvement in the One Health Challenge. There is currently an OHC ad-hoc committee
that holds monthly conference calls. Also, within the EC there has been much discussion
regarding eventually making an OHC EC position. The HOD decided at Symposium to
continue their involvement in World Rabies Day 2008, however focus on an additional
topic as well. The ad-hoc committee is leaning towards “Obesity Awareness,” but will
discuss this further at Convention.
2. Veterinary Leadership Experience: Once again, the EC was able to send two members,
Cynthia Albert and Virginia Kiefer, to the VLE in June. In addition, due to the loss of
$50,000 in sponsorship of the VLE, the EC approved at Symposium to donate $5,000 to
VLE this year.
3. Changes to Governing Documents: The EC presented several changes to our governing
documents, bringing them up to date. These documents were presented to the HOD at
Symposium 2008 and will be voted on at Convention 2008.
4. Several members of the EC serve as representatives to various Committees and entities.
a. Emily Eaton: AVMA Executive Board, AVMA Legislative Advisory Committee,
AVMA House of Delegates, AVMA Veterinary Leadership Conference, &
AVMA Foresight Analysis Task Force
b. Laura Chan: International Veterinary Student Association (non-AVMA)
c. Rebecca Steers: AVMA House of Delegates, AVMA Veterinary Leadership
Conference, & AVMA Task Force on Future Roles and Expectations.
d. Virginia Kiefer: AVMA Member Services Committee
5. In honor of and gratitude for their service to SAVMA, the EC presented Gentle Doctor
Statues to Dr. Charlie Hendrix, AVMA Vice President, Ashtri Bonaparte and Elizabeth
Lantz, SAVMA Symposium General Managers 2008.
6. Upgrading EC Computers: The EC is continuing to upgrade officer computers on a
rotating schedule. The President’s laptop was replaced at Symposium, and the old laptop
was donated, with the hard drive removed.
Convention 2008
Pre-Convention Committee Reports_EC
7. Executive Committee Goals for 2008-2009
1) One Health Challenge
2) IEO position
3) Associate Members
The Student AVMA Executive Committee
Cynthia Albert, Treasurer
Bryant Blank, Information Technology Officer
Convention 2008
Pre-Convention Committee Reports_EC
Laura Chan, International Exchange Officer
Rebecca Steers, President-elect
Virginia Kiefer, International Exchange Officer-elect
Justin Sobota, DVM, Past-President
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To: SAVMA HOD
From: Whitney Miller, SAVMA Treasurer
Re: Member Services Committee Liaison Report
AVMA Member Services Committee
The purpose of the Committee is to enhance the ability of the AVMA to advance the
veterinary medical profession and to address the diversity and economic condition of the
veterinary profession.
1. The MSC discussed adding/changing certain positions on the committee. I was discussed
adding a position for a member of the AVMA Auxiliary and a veterinarian from corporate
clinical practice.
2. At the November meeting of the AVMA Executive Board they approved the following policy
“Future AVMA programs in which students can participate will be made available to all Student
American Veterinary Medical Association members.” This policy was recommended from the
September meeting of the MSC.
3. Jim Flanigan gave an extensive, in depth presentation of the Member Needs Assessment
Survey. The committee spent a lot of time discussing verbatim comments of negative feelings
about AVMA.
 Student issues highlighted were:
o SCAVMA/SAVMA Issues
o Point systems and other requirements by individual SCAVMAs were talked
about as a possible reason for lower SAVMA membership
o GHLIT issues including aggressive representatives, poor coverage for
females/families, confusion about coverage, denial of coverage
o AVMA, SCAVMA, and SAVMA are not seen as separate entities
 Verbatim comments will be given to EC for further review
 The Student Issues Subcommittee will be discussing these issues at future meetings.
4. Dr. Kevin Dajka talked to the committee about how SCAVMA chapters are formed, and that
the AVMA does not financially back any of these chapters after they are formed. He suggested to
the committee that they look at possibly suggesting that the AVMA financially back some of
these chapters and the programs that they do.
5. Future meeting dates scheduled are: September 7-8, 2008 and March 15-16, 2009. The
SAVMA EC will need to nominate the next student liaison to the MSC by summer.
6. The Student Affairs Subcommittee chose the recipients of the 15 AVMA Externship Stipends
for food animal clinical practice and public practice. The winners will be announced in JAVMA
News, on The Vet Gazette, and at the 2008 SAVMA Symposium.
7. The Diversity Subcommittee discussed the need to increase diversity among veterinary
students and the profession as a whole. The committee will begin to work on programs, with the
help of the AVMA Auxiliary, to make resources available to attract children from diverse
backgrounds to veterinary medicine. The program will be designed for middle school and high
school children around the US.
Convention 2008
Pre-Convention Committee Report_EC_MSC Liaison
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
Governmental Affairs Committee
June 20th, 2008
Committee Charge: The committee shall survey legislative actions applicable to veterinary
medical students and report such actions to the SAVMA HOD as well as sponsoring
informational programs to distribute legislative materials to each of the Student Chapters and to
support programs for legislative awareness at member veterinary schools.
1. Our committee is excited to announce that the Government Affairs Newsletter has now
become a part of The Vet Gazette. Volume 44, Issue 1 of The Vet Gazette that was sent out
in May and was the first issue containing the GAC Newsletter. We hope this merger will
allow our newsletter to reach more students and faculty at the various colleges and we also
hope that it will aid in centralizing information reaching schools. For the first few editions
we would appreciate the delegates mentioning the inclusion of the GAC Newsletter when
sending out The Vet Gazette.
2. Regarding our most recent GAC Newsletter, we had another winning submission for our
Local Legislative Corner feature. Congratulations to Gregory Krane, Class of 2009, from
Tufts University for his article centered on his home state of New Jersey. He was sent a
check for $100 for his well-written submission.
3. Our committee is currently utilizing Facebook for online chatting and message posting
regarding committee business. Our committee created a closed group on Facebook postSymposium as a means to facilitate more committee discussion and allow more flexible
chat and posting times for our members.
4. We have discussed the exchange of meeting minutes with Adrian Hochstadt, a member of
the AVMA State Advocacy Committee. We received by email their latest AVMA State
Legislative Update for May 15th, 2008. We plan to furnish ours to them as we meet online
for discussions and hold our meetings at Convention.
5. We would like to remind everyone of the AVMA-CAN, which is the Congressional Action
Network. This is a new network from the AVMA built with the intention of being an
AVMA grassroots network for students to stay informed and also voice their opinions. See
our newsletter for more information on how to join and the website for the AVMA-CAN.
Convention 2008
Pre-Convention Committee Report_GAC
6. The GAC has been working with Bryant Blank and John Sullivan to create an AVMA
GRD Extern blog to be added to the GAC webpage. The blog will be a way for students to
read what the externship experience is like from the extern’s point of view.
7. The next AVMA LAC Meeting is October 6th and 7th in Washington D.C. We will be
choosing a new LAC liaison during our committee meetings in New Orleans.
8. The AVMA PAC Meeting is September 15th and 16th in Washington D.C. We will be
choosing a new PAC liaison during our committee meetings in New Orleans.
9. History
a. This year the Local Legislative Corner was added to the GAC newsletter to
feature student submissions about legislative news in their area.
b. The fourth annual GAC quiz was held this year with 60 responses and ten $100
awards distributed to students.
c. The committee has had the opportunity to continue its liaison position with the
AVMA PAC and had its first year of a having a representative to the AVMA
LAC for its meetings.
d. The GAC has partnered with the AVMA GRD to distribute Congressional
directories to each school to help encourage students to write or call their
representatives and voice their opinions on current issues within veterinary
medicine currently being debated in Congress.
Shannon Mesenbourg, Co-Chair, University of Minnesota
Christopher Hall, Co-Chair, Purdue University
Emily Olson, PAC Liaison, Virginia-Maryland Regional College of Veterinary Medicine
Convention 2008
Pre-Convention Committee Report_GAC
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
From: Emily Olson, GAC Liaison to the AVMA PAC
Date: April 2, 2008
Re: AVMA PAC Policy Board Meeting Spring 2008
Committee Charge: The committee shall survey legislative actions applicable to
veterinary medical students and report such actions to the SAVMA HOD as well as
sponsoring informational programs to distribute legislative materials to each of the
Student Chapters and to support programs for legislative awareness at member veterinary
schools.
1. The AVMA PAC Policy Board met on March 31 and April 1, 2008 in Washington,
D.C. at the AVMA GRD office on Sunderland Place.
2. The openings in the GRD staff were discussed. The positions have been open to
Veterinarian and non-veterinarians. The competitive salary was reviewed and how to
attract and maintain people in these positions. Staff members are missing in key areas
that need attention now. The office is confident that the key issues during this time of
year are being met and addresses adequately.
3. We explored the new Congressional Advocacy Network web page and how the
program will work and how we can increase involvement in the PAC through this
page. The site should be live and fully active in the next two weeks. There will be a
monthly e-news letter to those enrolled in CAN and enrolled members will receive
Action Alerts from the AVMA.
4. All of the current issues that the GRD is focusing on were reviewed.
a. Farm Bill is a large issue that has been focused on. Many different parts of the
Farm Bill have been worked on and they are very pleased. But most of the things
we got put in were on the Senate side so now the GRD is working to make sure
the conference legislation will maintain the language that was obtained on the
Senate side. The next deadline for the Farm Bill is April 18, 2008 and the budget
within the Farm Bill is over by billions of dollars. If the bill is not finalized by
April 18th, it is projected that there will be a one year extension.
b. VPHWEA- action lately has been mainly in the House. We have little legislative
time left and the bill is still in committee with other time sensitive issues on the
table. Even if the bill passes the house, the opposition will be difficult to
overcome in the Senate. The main opposition currently is government spending
money on “bricks and mortar” to support construction expansion, and how to
ensure that the grants to school will directly produce more public health or food
animal practitioners. There is language within the Senate version of the Farm Bill
that has similar goals to the stand alone bill.
c. FARAD Funding- need 2.5 million per year and needs a commitment to long term
funding to keep the program running. A multidirectional approach has been taken
to find funding from different groups.
d. NVMSA- looking toward an incentive program versus a loan repayment to get
this program back to its purpose. Currently the USDA does not have the staff to
implement a loan repayment program.
Convention 2008
Pre- Convention Liaison Report_GAC_PAC
e. ADUFA- up for reauthorization. This is important for getting drugs approved in a
timely manner. We have policy to support it and will be educating staff members
later today on Capitol Hill.
5. The list of contributors was overviewed and discussed. It was also discussed key
people to target for donations.
6. Financial support to incumbent legislators as well as legislative candidates was
allocated from PAC contributions. Donations are recommended based on committee
assignment and previous support to AVMA key issues. Ranking Members and
Committee Chairs are key Legislators that are targeted as well that are active on
Committees that are active on the AVMA key issues.
7. Members of the board went up on Capitol Hill to speak with their home legislators on
the current issues.
8. The AVMAPAC Business Plan and Marketing Plan were overviewed and revised.
New ideas were brainstormed and evaluated.
a. School Alumni and state competitions were considered.
b. Programs and ways to get recent graduates involved were also considered.
9. The AVMAPAC Luncheon at Convention was overviewed. Student invitation and
attendance was debated. Last year 75 tickets were paid for and attendance looked
poor. The compromise was an invitation will be extended to all Delegate, EC
members and SCAVMA Presidents and they will need to RSVP and commit to
attending. This way students that are interested can attend but money will no be
wasted by AVMAPAC on students that are no committed to attending. Christine and I
will be working on this task.
10. Student enrollment strategies for the AVMA Congressional Advocacy Network were
discussed to get students educated in the legislative process. Students can not be
solicited for money by the PAC but if we get them educated in the processes and the
issues our hope is that they will contribute in the future.
11. The AVMAPAC Booth needs staffing help on Saturday and Sunday morning of
convention. Student assistance from GAC was discussed and may be an option for
Saturday.
12. Elections took place for new officer positions.
13. The committee will be meeting at the AVMA Convention in New Orleans on Sunday
July 20, 2008.
14. The fall meeting is tentatively scheduled for September 15-16, 2008 in Washington,
D.C. at the AVMA GRD office on Sunderland Place.
15. I would like to thank my fellow members of the GAC as well as the PAC Policy
Board for the wonderful opportunity to attend this meeting and serve as the SAVMA
Liaison for the past year.
Emily Olson, Virginia Maryland Regional College of Veterinary Medicine
SAVMA Governmental Affairs Committee PAC Liaison
Convention 2008
Pre- Convention Liaison Report_GAC_PAC
To:
From:
Date:
Re:
International Veterinary Exchange Committee
June 20, 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
Committee Charge: "This committee shall promote the advancement of veterinary
education and animal welfare throughout the world. The committee shall facilitate
individual cultural and educational exchange through the recruitment of veterinarians and
international activities."
1. Scholarships: Kaija Wilson is working on standardizing the criteria by which IVEC
chapter and individual scholarship awards are chosen by the IVEC committee. These
standards for evaluation and the scholarship applications will now be sent to IVEC
committee members via email before each SAVMA Symposium to expedite the
selection process. Kaija is also updating the IVEC scholarship applications for the
2008-2009 school year. These applications are available online at www.avma.org on
the SAVMA HOD committee site.
2. International Exchange and IVSA Chapter Update Survey: Mona Radheshwar will
create a survey for the HOD to fill out. This survey will inquire about the types of
international exchange programs in the U.S. at our respective veterinary colleges
available to students. This survey will be announced at the HOD meetings at
Convention and distributed to the HOD in various formats.
3. Update list of host veterinarians in the United States: Josh Warren is working on
updating the list of veterinarians in the U.S. willing to host international exchange
students. He is currently waiting on more information from the present and past
IEO’s.
4. IVSA Contact List and IVSA-Hills Adopt-a-School: Members of the IVEC
committee sent emails to delegates to provide the names of the contact person for
each respective school’s IVSA chapter or organization in order to facilitate
communication about the IVSA-Hill’s Adopt a School Program, the SAVMA
International Exchange Officer position, and other international opportunities through
SAVMA. We will utilize the information gained to interact with the IVSA chapters of
each veterinary college to educate and to encourage collaboration between schools
about international veterinary medicine. Virginia Kiefer is in contact with the
Development Fund officer of the IVSA to learn more about the Hill’s/IVSA Adopt a
School Program, and will distribute this information to the IVSA contact list as soon
as it becomes available.
Convention 2008
Pre-Convention Committee Report_IVEC
5. Delegate To Do List
a. Please contact your IVSA chapter presidents or IVSA representative/ liaison
and send their contact information (name, email address, phone number, term
of office) to Virginia Kiefer at virginiakiefer@gmail.com if you have not
already done so.
b. Be sure to fill out the survey about international opportunities at your school
before the end of Convention and send them to Mona Radheshwar at
radheshwar@vetmed.wsu.edu or hand them in to a member of the IVEC
Committee.
Virginia Kiefer, ( IEO-Elect, Co-Chair) University of Tennessee
Laura Chan, (IEO) Western University of Health Sciences
Mona Radheshwar, Washington State University
Serene Onuma, Colorado State University
Kaija Wilson, University of Minnesota
Lauren Giebel, Virginia-Maryland Regional College
Convention 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
From: International Veterinary Exchange Committee
Date: June 20, 2008
This past year, the IVEC Committee has mainly focused on updating our scholarships. In
the past, the IVEC awarded two scholarships: one for an individual student wishing to do an
international exchange through the IVSA (International Veterinary Student Association), and one
for an IVSA chapter in one of the U.S. colleges of veterinary medicine that demonstrated need or
excellence. As it was hard to differentiate between need and excellence in terms of choosing the
beneficiary of the scholarship money, the committee decided to add a 3rd scholarship, which
effectively created two chapter scholarships (one is need-based, the other, excellence-based) and
the individual scholarship remained the same. The committee has also been working on
standardizing the selection process for these scholarships. At Symposium 2008, the committee
came up with a numerical system for grading the applications and each person gave each
application a score (the total amount of points depended on which application was being
evaluated). Thus, for each application, numerical scores were averaged together and the
applicant with the highest average score was awarded the scholarship. These criteria will be
written up formally and presented to the IVEC committee for approval at Convention 2008 and
will be used by the IVEC committee at the next SAVMA Symposium and in the foreseeable
future.
The IVEC Committee is also working on creating more collaboration between IVSA
chapters at U.S. colleges of veterinary medicine. The committee put together a list of IVSA
contacts from each school who are either Presidents of the IVSA (if the school has a chapter) or
IVSA Representatives. These individuals have been contacted and encouraged to begin this
collaborative process with the IEO position(s) and one another. The IVEC Committee would like
to see the IVSA/Hill’s Adopt a School program instituted across the country, and is working
currently on a plan to do so. The Committee would also like to create a list of international
opportunities that are available at each school and distribute that on the SAVMA website, so that
present and future veterinary students can have access to international opportunities from other
schools that are already in place. Also, the Committee is working on raising awareness of the
IEO position and international exchange opportunities through the IVSA, which will be
facilitated by communication with the contacts above mentioned from each school. The goal is to
create a list serve of these contacts that will be updated at least annually by the Committee and
the IEO. The Committee is working on a “Global Give Back Fund”, to be approved at the budget
meeting at Convention 2008. This fund would award an organization or clinic that supported a
U.S. veterinary student doing an international exchange, in the hopes that these funds will give
them incentive to support another U.S. veterinary student in the future. Lastly, the Committee
and the IEO’s are working on obtaining a list of veterinarians in the U.S. willing to take
international exchange students into their clinics. The immediate-past IEO had a list, but it
cannot be located at this time and is not up-to-date.
Virginia Kiefer,IVEC Committee Co-Chair and IEO-Elect for SAVMA
Convention 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
From: Multicultural Student Outreach (MSO) Committee
Date: June 20, 2008
Committee Charge: The Multicultural Student Outreach Committee (MSOC) is
committed to supporting and addressing the concerns of culturally underrepresented
students to the SAVMA House of Delegates, increasing cultural diversity within our
profession, and raising multicultural awareness in the field of veterinary medicine.
1. MSOC welcomed three new delegates at SAVMA Symposium Lauren Rowe
(Tuskegee), Katie Fisher (UGA), and Jennifer Lu (Oklahoma). Jennifer Lu will be
our new MSOC chairperson for 2008-2009.
2. Sarah Churgin (Texas A&M) was the 2008 recipient of the Multicultural Student
Outreach Committee Award.
3. The 2nd Annual Diversity Forum was held during the SAVMA Symposium on Friday
March 21, 2008 at Auburn University. The keynote speaker was Dr. Debbye Turner,
veterinarian, CBS correspondent, and Miss America 1990. Novartis Animal Health
is once again graciously sponsored the event.
4. MSOC will review and finalize the budget and for 2008-2009 at the AVMA
Convention 2008.
5. MSOC will request one new member at the 2008 AVMA Convention.
Proposed Budget
Outreach forum at Symposium 2009
Speaker Gifts
MSOC Award
Postage, Copies, and Supplies
1,800.00
100.00
500.00
300.00
Subtotal
2,700.00
Convention 2008
Pre-Convention Committee Report_MSOC
Committee History:
 Second annual Diversity Forum sponsored by Novartis was held at the 2008 SAVMA
Symposium hosted by Auburn and Tuskegee Universities. Dr. Debbye Turner,
veterinarian, CBS correspondent, and Miss America 1990 was our keynote speaker.
Audience participation and feedback was outstanding.
The first SAVMA MSOC Award was granted to Sarah Churgin, Texas A&M
University for her promotion of multiculturalism in veterinary medicine.
 Chair for the 2007-2008 year was Cherese Sullivan (Cornell University). Committee
members also included: Brenda Arens (Iowa State University), Cynthia Jeyapaul
(University of Florida), and Whitney Linnenkohl (University of Georgia).
 MSOC welcomed the following new committee members for 2008-2009: Katie
Fisher, (University of Georgia), Jennifer Lu (Oklahoma State University), and
Lauren Rowe (Tuskegee University)
Brenda Arens, Iowa State University
Cynthia Jeyapaul, University of Florida
Whitney Linnenkohl, University of Georgia
Cherese Sullivan, Chair Cornell University
Convention 2008
Pre-Convention Committee Report_MSOC
From: Native American Project (NAP) Committee
Date: June 20, 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
Committee Charge: The committee shall assist in the provision of the veterinary medical
care for Native American Nations, the provision of practical experience for Student
AVMA members and to interest Native American youth in careers in veterinary medicine
or allied health careers.
1. Committee History:
a. The committee revised its externship reimbursement guidelines to allow any
student that gains clinical experience on a Native American Nation Reservation to
be eligible for a stipend. Since revision of the guidelines, we have awarded 4
stipends.
b. The committee continues to work on ways of meeting our committee charge. We
have been in contact with the American Association of Indian Practitioners
(AAIP) and have discussed how we can help recruit high school students to
become interested in veterinary medicine and/or biomedical sciences.
c. The VSMART program was adapted for a broader audience and was posted to our
homepage. The program can be used as a tool to help veterinary students on
externships provide an educational presentation to the native people and fulfill
their presentation requirement to be considered for a stipend.
d. We were unable to contact Dr. Scott Bender of the Navajo Nations to speak to the
House of Delegates at Symposium 2008 about veterinary medicine and the Native
American Nations. We are currently working to contact Dr. Susan Monger of
Rural Area Veterinary Service (RAVS) to speak to the House of Delegates at
Symposium 2009. Dr. Monger would also be provided opportunities to speak
with all students that attend Symposium 2009 about opportunities with RAVS.
e. The committee continues to try and gain more student interest. We are working
to find additional contacts beyond the Navajo Nations and RAVS to provide all
SAVMA members a wide range of opportunities to serve the Native American
Nations.
2. We are pleased with the increased interest in our externship reimbursement program.
Currently, there are 4 awards pending due to requirements that need to be fulfilled.
Once the requirements are fulfilled and the awards are given out, the NAP will have
used its entire stipend budget for the 2007-2008 fiscal year.
3. At convention we plan to create an application for students pursuing reimbursement
stipends. A standardized document will help speed up our stipend disbursement
Convention 2008
Pre-Convention Committee Report_NAP
process.
4. The members of the committee have been working on their individual projects and
will discuss their findings when our committee meets at convention.
5. We have been e-mailing past stipend awardees for information on additional Native
American Nation contacts to help broaden the scope of our externships.
6. The NAP committee submitted a request to the Executive Committee to allow us to
redistribute funds originally marked for Dr. Bender’s travel. We asked the EC to
allow us to use the money for additional stipends since our current number of stipend
requests exceeds our stipends budget for the 2007-2008 fiscal year. The proposal will
be discussed by the EC during their July conference call.
Holly Weber, Mississippi State University, Chair
Leslie Sklena, Atlantic Veterinary College
Alison Achey, St. George’s University
Mark Finke, Auburn University
Carolyn Gross, Cummings School of Medicine at Tufts
Raye Taylor-Vokes, St. George’s University
Convention 2008
Pre-Convention Committee Report_NAP
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
SAVMA Symposium Committee
June 15, 2008
Pre-Convention HOD Report
Committee Charge: The Symposium Committee shall maintain the Educational Symposium
guidelines and update it as necessary; assist in the transfer of information among hosting schools
or colleges, and schools or colleges interested in presenting a bid for hosting the Symposium.
1. SAVMA Symposium 2009 will be held March 26th-28th hosted by The Ohio State
University “You’d Have to be Nuts to Miss This”
2. Brian Gorby received the symposium computer passed on from North Carolina State
University.
3. Congratulations to University of Wisconsin for winning the 2010 symposium bid! The
Ohio State planning committee will help in any way to make sure that Wisconsin has all
that they need in their planning efforts.
4. OSU is in the process of finalizing contracts for the both the convention center and also
the facilities which will house Thursday’s and Saturday’s evening events.
5. Please spread the word about symposium to your student body come fall! The
symposium website is up and running and there will be more information to follow. In
the meantime, all questions regarding symposium can be addressed to
gorby.15@osu.edu.
6. The Symposium Committee has entered a bid for SAVMA to continue their $20,000
sponsorship for all upcoming educational symposiums.
7. Our committee history is attached.
Brian Gorby, Symposium General Manager, The Ohio State University
Convention 2008
Pre-Convention Committee Report_SYMP
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until approved
by the SAVMA HOD
To:
From:
Date:
Re:
One Health Challenge Ad-Hoc Committee
July 15th, 2008
1. In order to support the ‘one health, one medicine’ agenda and activities, we submitted a
budget request to the SAVMA Executive Committee requesting $2,500 from the 20072008 budget. The SAVMA Executive Committee generously approved this budget request.
We plan to use this money for sponsorship letter production and mailing, conference calls,
OHC pin production, outreach, and a World Rabies Day 2008 Essay Contest. We would
like to thank the SAVMA Executive Committee for their generous support of the One
Health Challenge.
2. Our budget request for the 2008-2009 year will be $2,500. These funds will again be used
for sponsorship letters, conference calls, OHC pins as well as to cover new costs associated
with OHC 2009’s change in topics. Ryan will be requesting this funding at the budget
meeting during the 2008 AVMA Annual Convention.
3. In appreciation of the delegates support One Health Challenge 2008, World Rabies Day,
we look forward to distributing One Health Challenge 2008 pins at the 2008 AVMA
Annual Convention during the SAVMA House of Delegates meeting. We hope that you
will wear these pins proudly and share the ‘one health, one medicine’ vision. Any input
about the pins or their distribution is welcome. Thank you all for your hard work and
support of OHC 2008, World Rabies Day!
4. In order for OHC to become a lasting SAVMA entity, we recognize that it needs to find a
permanent structure in the SAVMA House of Delegates. We have discussed potential
reorganization of One Health Challenge at length during numerous conference calls.
a. As a result of this Brandon and Emily have created a survey to assess the interest
in OHC and ideas of the SAVMA Delegates. This survey was sent out to the
delegates just prior to the 2008 AVMA Annual Convention and hard copies will
be available at the SAVMA House of Delegates meetings. In order to best serve
the needs of the House and address any delegate concerns, we request that all
delegates complete the survey with careful thought and foresight.
b. Additionally, we are submitting a proposal to the SAVMA HOD to create an adhoc Executive Committee member position for the One Health Challenge. We
believe that this position is important to promote continuity in the progress made
by the OHC ad-hoc committee as well as relieve the leadership duties currently
placed on the SAVMA President and President-elect.
Convention 2008
Pre-Convention Report_OHC
5. In response to requests from our sponsors that they receive any sponsorship solicitations
one full year prior to any monetary need, we started planning for One Health Challenge
2009. With input from delegates, we have proposed pursuing ‘Obesity Awareness’ for
OHC 2009. This topic will coincide with the AVMA and Hills’ Pet Nutrition Obesity
Awareness and Prevention Program, and a few sponsors have already expressed tentative
interest and excitement regarding the topic.
6. The OHC Ad-Hoc Committee exists on a volunteer basis. Delegates from other committees
can participate in the Ad-Hoc Committee and contribute to the success of the OHC
endeavors. Should you be interested in contributing to One Health Challenge or have any
questions or concerns, please contact Rebecca Steers.
7. We would like to thank the many individuals who have contributed to the vision and
success of One Health Challenge. In addition, we appreciate the hard work and dedicated
spirit of the outgoing OHC Ad-Hoc Committee delegates as well as the time and leadership
from our SAVMA President Emily Eaton and SAVMA President-elect Rebecca Steers.
The servant leadership practiced throughout this committee is inspirational. Thank you!!
Shannon Mesenbourg, University of Minnesota Senior Delegate
Brandon Boren, Western University Senior Delegate
Deidre Murdy, Western University Junior Delegate
David Laubert, University of Illinois Senior Delegate
Cynthia Jeyapaul, University of Florida Senior Delegate
Ryan Colburn, Michigan State University Senior Delegate
Convention 2008
*~* DRAFT COPY *~*
until approved
by the SAVMA HOD
To:
From:
Date:
Re:
One Health Challenge Ad-Hoc Committee
July 13th, 2008
1. One Health Challenge Budget Request:
In order to support their ‘one health, one medicine’ agenda and activities, the One
Health Challenge Ad-Hoc Committee submitted a budget request to the SAVMA
Executive Committee requesting $2500 from the 2007 2008 budget. The
SAVMA Executive Committee generously approved this budget request. The One
Health Challenge Ad-Hoc Committee plans to use this money for sponsorship
letter production and mailing, conference calls, OHC pin production, outreach,
and a World Rabies Day 2008 Essay Contest. The OHC Ad-Hoc Committee
thanks the SAVMA Executive Committee for their generous support of the One
Health Challenge.
2. One Health Challenge 2009:
In response to our sponsor requests that they receive any sponsorship solicitations
one full year prior to any monetary need, the One Health Challenge Ad-Hoc
Committee started planning for One Health Challenge 2009. With input from
delegates, the One Health Challenge Ad-Hoc Committee has proposed pursuing
‘Obesity Awareness’ for OHC 2009. Not only does this coincide with the AVMA
and Hills’ Pet Nutrition Obesity Awareness and Prevention Program, but a few
sponsors have expressed tentative interest and excitement regarding the topic.
3. One Health Challenge 2008 Pins:
In appreciation of the delegates support One Health Challenge 2008, the One
Health Challenge Ad-Hoc Committee looks forward to distributing One Health
Challenge 2008 pins at the SAVMA House of Delegates meeting. Thank you all
for your hard work and support of OHC 2008, World Rabies Day! We hope that
you will wear these pins proudly and share the ‘one health, one medicine’ vision.
Additional pins are available and further distribution will be discussed by the
Committee. All input is welcome.
4. The Future of One Health Challenge:
In order for OHC to become a lasting SAVMA entity, the One Health Ad-Hoc
Committee recognizes that One Health Challenge needs to find a permanent
structure in the SAVMA House of Delegates. Potential reorganization of One
Health Challenge has been discussed at length during numerous conference calls.
The OHC Ad-Hoc Committee has created a survey to assess the interest and ideas
of the SAVMA Delegates. This survey will be sent out to the delegates prior to
the AVMA Convention and hard copies will be available at the SAVMA House
of Delegates meetings. In order to best serve the needs of the House and address
Convention 2008
any delegate concerns, the OHC Ad-Hoc Committee requests that all delegates
complete the survey with careful thought and foresight.
5. Request for Additional One Health Challenge Ad-Hoc Committee Members:
The OHC Ad-Hoc Committee exists on a volunteer basis. Delegates from other
committees can participate in the Ad-Hoc Committee and contribute to the
success of the OHC endeavors. Should you be interested in contributing to One
Health Challenge or have any questions or concerns, please contact Rebecca
Steers.
6. Appreciation:
The One Health Challenge Ad-Hoc Committee would like to thank the many
individuals who have contributed to the vision and success of One Health
Challenge. In addition, we appreciate the hard work and dedicated spirit of the
outgoing OHC Ad-Hoc Committee delegates. Your servant leadership is
inspirational. Thank you!!






Shannon Mesenbourg, Senior Delegate at the University of Minnesota
Brandon Boren, Senior Delegate at Western University
Deidre Murdy, Junior Delegate at Western University
David Laubert, Senior Delegate at the University of Illinois
Cynthia Jeyapaul, Senior Delegate at the University of Florida
Ryan Colburn, Senior Delegate at Michigan State University
Convention 2008
Summary of Proposed Changes to the
SAVMA Governance Documents
To be presented to the SAVMA HOD at the
AVMA Convention, July 2008
Updated March 20, 2008
Note: An overview of the amendment procedures outlined in the SAVMA governance documents are
provided at the end of this document.
Newly proposed changes to be voted on at AVMA Convention 2008
#1: SUNSET OF JUDICIARY COMMITTEE
Summary of Proposal:
The Judiciary Committee is currently composed of the Executive Committee members, and
revisions to the governing documents have been handled by the Executive Committee. The
Executive Committee would like to eliminate the redundancy of these two Committees by
dissolution of the Judiciary Committee and incorporating the previous responsibilities of the
Judiciary Committee into the charge of the Executive Committee.
Proposed changes in SAVMA governance documents:
Constitution
CHANGE Article IX. Section 1. b. ii
DELETE “Judiciary”
Bylaws
CHANGE Article V. Section 2a
FROM “The Executive Committee as directed by the President shall appoint Delegates to
any and all standing committees listed in the Constitution, Article 9, however the Budget
Committee shall include all committee chairs and the SAVMA Executive Committee. The
Judiciary Committee shall consist of Executive Committee members.”
TO “The Executive Committee as directed by the President shall appoint Delegates to any
and all standing committees listed in the Constitution, Article 9, however the Budget
Committee shall include all committee chairs and the SAVMA Executive Committee.”
CHANGE Article V. Section 4.a,b
AVMA Convention 2008
Proposed Changes to SAVMA Governance Documents
1
FROM
“a) Executive: The Executive Committee shall be the administrative body of the Student
AVMA and be charged with ensuring that the provisions of the Student AVMA
Constitution and Operational Guidelines are met on a yearly basis.
b) Judiciary: The committee shall function to review Resolutions and propose
amendments to the Student AVMA Constitution and Operational Guidelines. At the
discretion of the President, the HOD may refer proposed amendments to the Constitution
and Operational Guidelines to this committee for review and recommendations prior to
any action.”
TO
“a) Executive: The Executive Committee shall be the administrative body of the Student
AVMA and be charged with ensuring that the provisions of the Student AVMA
Constitution and Operational Guidelines are met on a yearly basis. The committee shall
function to review Resolutions and propose amendments to the Student AVMA
Constitution and Operational Guidelines. The HOD may refer proposed amendments to
the Constitution and Operational Guidelines to this committee for review and
recommendations prior to any action.”
Manual
CHANGE Part 7. Section 2.a, b, c
FROM
“a) The SAVMA Executive Committee will refer any proposed revisions of the SAVMA
either a recommendation of approval or disapproval to the SAVMA Executive Committee.
vote plus a copy of the SAVMA HOD Manual revision will be forwarded to the AVMA Staff
Advisor and AVMA Executive Vice President. “
TO
“a) Proposed revisions of the SAVMA HOD Manual will be referred to the SAVMA
Executive Committee for review.
b) The SAVMA Executive Committee will, after following parliamentary procedure, vote
vote plus a copy of the SAVMA HOD Manual revision will be forwarded to the AVMA Staff
Advisor and AVMA Executive Vice President. “
Proposal presented to the Executive Committee on October 14, 2007
2
Presented to the SAVMA Advisors October 14, 2007
Introduced to the HOD at the SAVMA Symposium in March 2008
To be voted on by the HOD at the AVMA Convention in July 2008
#2: DISTRIBUTION OF THE VET GAZETTE
The Vet Gazette is an online publication and hard copies of the publication are no longer
mailed in bulk to local chapters.
Bylaws
CHANGE Article VIII. Section 4
FROM “The Vet Gazette staff shall send the required number of copies, specified in the host
school’s or college’s bid to each school or college in bulk and/or provide notification of new
online issues via Contributing Editors or another method to each member of the Student
AVMA upon publication.”
TO “The Vet Gazette staff shall provide notification of new online issues via Contributing
Editors or another method to each member of the Student AVMA upon publication.”
To be introduced to the HOD at the SAVMA Symposium in March 2008
#3: OFFICER AND SCHOOL BIDS TO HOST THE VET GAZETTE
Now that The Vet Gazette is an online publication, the school hosting the publication
does not need to arrange printing services nor does the publication need to be staffed by
multiple individuals. Currently, The Vet Gazette Editor is responsible for selecting a staff
and ensuring electronic publication of the newsletter.
Manual
CHANGE Part 7. Section 8
3
FROM “a) The following shall be considered requirements for uniform bid presentations:
1) A time limit of fifteen (15) minutes for the bid presentation and a five (5) minute question
and answer period per school or college shall be allowed.
2) The bid presentation shall include: introduction, proposed budget, editor’s qualifications,
staff qualifications, and printer qualifications.
3) An information packet shall be presented to the SAVMA HOD regarding the above
information.
b) Bid presentations and related activities shall be informative and not extravagant, as
monies could be better utilized by the schools or colleges.”
TO “a) Bids for The Vet Gazette shall be presented as a normal officer election speech at
AVMA Convention.”
#4: CLARIFICATION OF COMMITTEE AND OFFICER REPORT REQUIREMENTS
Several inconsistencies have been noted in the governance documents regarding reports.
Additionally, some reports have a specified timeline for submission to the Secretary
while others do not. The following revisions will clarify the ambiguity that currently
exists in the governance documents.
Bylaws
CHANGE Article V. Section 3c
FROM “Any person who represents the Student AVMA at a meeting of another organization,
report of related activities to the HOD.”
TO “Any person who represents the Student AVMA at a meeting of another organization,
report of related activities to the HOD within 30 days.”
4
Manual
CHANGE Part 3. Section 2b, part 3
FROM “Items to be included in specific reports:

Each Meeting report shall include a review of the committee’s charge as stated in
the bylaws and an action- oriented plan to fulfill that charge.

Symposium report shall include a list of all students elected to committee chair or
liaison positions.

Post-Symposium report shall include a preliminary budget for the budget meeting
to be held prior to the start of Convention.

Post Convention reports shall include a History of the year’s activity for the
committee.”
TO “Items to be included in specific reports:

Each Meeting report shall include a review of the committee’s charge as stated in
the bylaws and an action- oriented plan to fulfill that charge.

All reports shall include a list of all students serving on a committee, as well as
specifying chair and/or liaison positions.

Post-Symposium report shall include a preliminary budget for the budget meeting
to be held prior to the start of Convention.

Pre- Convention reports shall include a History of the year’s activity for the
committee.”
CHANGE Part 4. Section 4a,b
FROM
“a) Reports shall be turned in to the Student AVMA Secretary 30 days prior to the annual
student Symposia or Convention.
b) The report shall be attached to the standing committee report and be summarized in
the committee report.”
TO
“a) Reports shall be turned in to the Student AVMA Secretary and the committee chair
within 30 days following the liaison meeting.
b) The report shall be attached to the subsequent standing committee report and be
summarized in the committee report.”
5
#5: VOTING MEMBERS OF THE EXECUTIVE COMMITTEE
A discrepancy exists between Article V, Section 1 of the Constitution and Article V,
Section 1 of the Bylaws. The revision of the Constitution reflects what is already in the
Bylaws.
Constitution
CHANGE Article V. Section 1
FROM “The officers having immediate charge of the Student AVMA administrative affairs
shall consist of President, President-elect, Secretary, Treasurer, International Exchange
Officer, and Information Technology Officer.”
TO “The officers having immediate charge of the Student AVMA administrative affairs shall
consist of President, President-elect, Secretary, Treasurer, International Exchange Officer,
Information Technology Officer, and The Vet Gazette Editor.”
Cara Pugliese
Secretary, SAVMA
Overview of the amendment procedures outlined in the
6
SAVMA governance documents
CONSTITUTION
Article XII — CONSTITUTIONAL AMENDMENTS
Section 1 — The House of Delegates may amend this Constitution at any of its meetings by a
two-thirds vote cast by the Delegates registered and voting at the meeting, provided the proposed
amendment shall meet the following requirements.
Section 2 — The proposed amendment must be introduced at the preceding meeting and a copy
must be filed with the Executive Committee at least ten (10) days prior to the beginning of said
meeting. Introduction of properly filed amendments, indicating the exact words to be added or
deleted, does not require action by the House of Delegates.
Section 3 — The proposed amendment must be approved by the AVMA Executive Vice
President prior to final action. Amendments may be introduced by the SAVMA Executive
Committee or any member of the SAVMA House of Delegates.
BYLAWS
Article IX — Amendments
Section 1 — Bylaw Amendments and Resolutions
a) The HOD may amend these Bylaws or pass a Resolution at any of its meetings by a
majority vote of the Delegates registered and voting at the meeting, provided a quorum of
Delegates are present. The proposed amendment or resolution shall meet the following
requirements:
i) The Executive Committee or any member of the Student AVMA HOD may
introduce a resolution or a proposed amendment to the Bylaws in writing to the
Executive Committee no later than 40 days prior to the Student AVMA HOD
meeting at which it is to be considered.
ii) The AVMA Executive Vice President must approve all proposed resolutions or
Bylaws amendments no later than 30 days prior to the vote by the Student AVMA
HOD.
b) The Secretary shall advise the AVMA Executive Vice President in writing of all new
7
resolutions or amendments to the Bylaws passed by the Student AVMA.
c) Bylaws and Resolutions shall be recorded, dated and distributed with the Student
AVMA Constitution.
MANUAL
Part 7 — Amending/Revising the Manual
Section 1 — Basic rules
a) Any member of the HOD or SAVMA Executive Committee may suggest a revision to
the Manual
b) The revision must be written and submitted both in written form and electronically to
the SAVMA Executive Committee.
c) A proposed revision can be included in a committee report to the HOD or introduced
to the HOD during open discussion.
d) All approved revisions must be voted on by the HOD to officially become part of the
SAVMA HOD manual.
e) A vote seeking approval or disapproval of the SAVMA HOD Manual will be part of
all SAVMA HOD meeting agendas; the vote will be scheduled for the start of every
meeting.
f) AVMA Staff Advisor must be consulted before any revision becomes part of the
manual.
g) Any revision approved by the SAVMA Executive Committee and/or SAVMA HOD
must be submitted to the AVMA Executive Vice President.
Section 2 — Procedure of revision approval
a) The SAVMA Executive Committee will refer any proposed revisions of the SAVMA
either a recommendation of approval or disapproval to the SAVMA Executive
Committee.
8
vote plus a copy of the SAVMA HOD Manual revision will be forwarded to the AVMA
Staff Advisor and AVMA Executive Vice President.
d) At the next SAVMA HOD meeting the entire SAVMA HOD manual, including the
new revision will be presented. The presentation of the revised SAVMA HOD Manual
will include the recommendation of the SAVMA Executive Committee on the revision.
e) A majority vote will pass the SAVMA HOD Manual as presented to the SAVMA
HOD.
f) The AVMA Staff Advisor and the AVMA Executive Vice President will be notified by
the SAVMA Secretary of any SAVMA HOD approved SAVMA HOD Manual revisions.
g) All Manual revisions will become effective immediately following approval of the
HOD (see Basic Rules).
9

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