Registration 2016 Schedule Venue: UPES Dehradun, Bidholi

Registration 2016 Schedule
Venue: UPES Dehradun, Bidholi Campus
Reporting Time: 9 AM onwards
Program
Date of Registration
Bachelor of Design (B.Des)
5-August
Bachelor of Fine Arts (B.FA)
5-August
Bachelor of Planning (B.Plan)
5-August
Master of Planning (M.Plan)
5-August
M.Tech Structural Engineering with specialization In Offshore Structures
5-August
Looking forward to welcome you at campus as per the above mention scheduled. For any
support or clarification feel free to contact us on 9891770008 / 9717989349 or email at
vgupta@upes.ac.in.
Please also visit the link http://preregistration.upes.ac.in/ using your application ID and
get your-self registered before you report to campus on the day of registration.
ANNEXURE
UNIVERSITY OF PETROLEUM & ENERGY STUDIES
REGISTRATION DETAILS 2016
Registration Requirements
1. Please bring along the following documents in original and photocopies (attested / selfattested).
a. Class X Mark Sheet & Passing Certificate (in case of improvement both the mark sheets
(Old and new should be submitted)- self attested
b. Class XII Mark Sheet & Passing Certificate (in case of improvement both the mark
sheets (Old and new should be submitted )- self attested
c. Graduation Mark Sheets and Certificate (Those appearing/appeared in final
year/semester examination should submit mark sheet of the last semester passed)-For
Post Graduate Programs (If original degree is not awarded than original provisional
degree to be submitted)
d. “ Sthai Niwas Praman Patra ” of the Uttarakhand State (if applicable)
e. Income Certificate of the parents, if point d is applicable (if applicable)
f. Medical Certificate ( From Regular Medical Practitioner / MBBS & Equivalent )
g. Migration/Transfer Certificate (Only migration is required for PG Courses and for UG
courses both are required )
h. Proof of full payment of first semester course fee
i. Self-certified photocopy of Income Tax PAN Card of the student taking admission in MBA
or M Des would be required. (Please refer point 18 of Rule 114B of Income Tax Rules.)
j. Five recent passport size photographs
k. Online registered Anti Ragging Affidavit form duly signed by parent and student (Please
refer to enclosure1).
l. Student must carry a copy of supporting docs for their address verification
m. Student must carry a copy of DL if in case he is signing the “Undertaking regarding Road
Traffic Assurance”
n. Copy of Offer letter – self attested.
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o. In case of Foreign Students photocopy of Passport, Visa and FRRO Registration letter
should be submitted at the time of registration.
p. Please visit the link http://preregistration.upes.ac.in/ using your application ID and get
your-self registered before you report to campus on the day of registration.
q. Once you have successfully submitted your details using above link (refer point p), a
checklist will be generated, download and print the same. It is mandatory to carry the
printed copy along during registration.
2.
Verification of eligibility requirements for admission:
a. The onus of proving eligibility for admission lies with the student. During the course of
verification or at any stage later on, if it is revealed that a student is not fulfilling
eligibility criteria for admission as per the norms of the University, the admission will
stand cancelled immediately and the student will not be eligible for any refund of fees
except for the security deposit.
b. The University may cancel the registration at any time if it finds that a false or materially
misleading statement has been made or significant information has been concealed in
the student's application form.
c. Candidates who are appearing /appeared in the final year exams/semester of their
degree examination and given provisional admission are required to produce their
degree completion certificate and marks card latest by October 31, 2016. Failure to
submit the same within the due date or not successfully completing the degree will
result in summarily withdrawal from the course.
3.
Fee to be deposited at the time of Registration: Students at the time of registration are
required to deposit the following fees:
a. Personality Development Program (PDP) Fee: To improve communication & soft
skills, it is mandatory for all the students to attend the Personality Development
Program organized by UPES.
For all UG programs one time PDP fee is Rs.20,000/- . The half fee is to be paid in
1st semester & half in penultimate (2nd Last) semester.
For LLM program PDP fee of Rs.15,000/- is to be paid at the time of registration.
b. Rs.20,000/- towards refundable security deposit (interest free)
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c. Academic Computing fee : 6,000/- will be charged in the first year of the
program and is to be paid in equal installment in 1st and 2nd semester. For the
subsequent year of the program 10% increase will be applicable each year till the
end of the program. It is mandatory for all students to bring their Laptop as per
the configuration mentioned in the registration letter at page no. 22 to 24 or on
the UPES website
d. Rs.500/- for Students Identity Card.
e. Group Medical Insurance has been tied with Insurance Company for a premium
of Rs.500/- per student.
f. For day scholars, the University also provides transportation facility from specific
routes and the designated locations which can be opted by depositing
Rs.20,000/- for the academic year 2016-17.
g. The above mentioned fee is required to be deposited in the form of demand
draft drawn in favor of “ University of Petroleum & Energy Studies ” payable at
Dehradun
h. UGC Fee Refund Policy shall be applicable in case a student withdrawal before or
after the Registration. No fee refund will be considered from second semester
onwards, except for interest free security deposit.
4. Fees to be deposited after Registration (One Time)
a.
Industrial tour fee : In order to give real life exposure of the industry, short duration
industrial tours would be organized for all students of full time programs, except for
Engg. PG Students. Participation in the industrial tour is mandatory and is a credited
course for which a charge of Rs.21,000/- (one time) to be paid in 5th semester in case of
UG Programs & 2nd semester in case of PG student. In case travel of industrial tour by air
is necessitated, additional charges, if any, would be intimated to the students concerned
for payment prior to commencement of the tour.
b.
Personality Development Program (PDP) Fee: To improve communication & soft skills, it
is mandatory for all the students to attend the Personality Development Program
organized by UPES. PDP fee Rs.15,000/- payable along with 2nd Semester Fee in case of
MBA / M. Tech /M. Des./ M. Plan and M.A. Program .
c. Convocation & Degree Fee: Student will be charged Rs.1500/- as Convocation fee to be
paid in penultimate (2nd Last) semester. Since LLM is one year duration course, this fee is
payable at the time of registration.
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d. Alumni Fee: This Fee is applicable to students of all the programs of the University. An
Alumni Fee of Rs.1,500/- is to be paid along with second last semester of the respective
program. An alumni fee for LLM Program will be paid by the students at the time of
admission.
e. Levies & Taxes: In case any taxes/ levies on fee are charged by the Central/State/Local
Authorities/Overseas Authorities from time to time, the same shall also be borne by the
students.
f. Passport Requirement: It is suggested for students joining UPES MTECH / MBA program
to have a valid Passport. However, it is mandatory for students joining MTECH Nuclear
Science and Technology or MTECH Computational Fluid Dynamics program to have
required passport within 90 days of commencement of the Program as student may be
required (voluntary choice) to undergo dual degree program with Ecole de Mines De
Nantes, Nantes, France during second year
5.
Hostel facilities for students.
a.
Campus Boys/ Girls Hostel – Hostel Seats already allotted to any program students
on first cum first basis at the time of their Semester fee payment while submitting
the 1st semester fee.
b.
Information about Private Hostels in the Vicinity of Campus ---In addition a large
number of boys / girls Hostels are available in the vicinity of the University /
Premnagar which can be approached directly by the parents / students for their
accommodation needs.
A list of hostels where students of UPES have been staying earlier is given below
(Enclosure3) for reference only, with the facilities and status about various
parameters mentioned against each. It is emphasized that data given herein has
been provided by the hostel owners and has been collated for facilitation of
parents. UPES does not have any direct or indirect tie up whatsoever with any of
the mentioned hostels and does not undertake any responsibility in this regard.
Parents are advised to verify the data independently before finalizing any
arrangement with the concerned hostel and also sign a written contract with the
hostel owners.
6.
Hostel Registration.
a. Boys/ Girls campus hostel registration and operations will begin one day prior to the
Registration of respective program at respective Hostel Counter between 02:00 pm
to 8:00 pm.
b. The seat/room allocation of these hostels will be done only after verifying the
payment receipts.
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c. All Hostel rooms will be on triple sharing basis.
d. Each student will be provided a Bed cum Mattress, Cupboard, Study Desk, Study
Chair.
7.
Other requirements of Boarders - Students seeking hostel admission should bring along the
following items:
a. Personal Hygiene kit like toiletries, etc.
b. Bucket, mug, hangers, etc.
c. Adequate number of shirts & trousers for daily wear
d. Adequate number of under garments and handkerchiefs
e. At least 2 pairs of Towels, Bed Linen, Pillow covers and a Blankets/quilt
f. Bathroom slippers, a pair of Sports shoes, white and color socks.
g. Mosquito net
h. A suitcase
i. Writing material and stationary
j. Torch and one standard lock
k. Six copies of stamp size (not passport size) latest color photographs
8.
Budget Hotels at Dehradun: Following budget hotels have been identified which can be
availed by Parents while accompanying their wards to Dehradun Campus. Parents are
requested to make direct bookings and payments for these hotels.
S No
1
2
3
4
5
9.
Hotel Name
Hotel Pacific
Hotel Classic
Hotel Madhuban
Hotel Comfort Inn
Hotel Viceroy Inn
Contact No
0135-2712355 , 56
0135-2741488
0135-2749990 , 91 , 92
0135-2749990,91,92
0135--2729995 , 96, 97, 98
How to Reach “Energy Acres” at Dehradun
a. Students who have registered for UPES hostel can report at the hostel a day before the
Registration of the respective program.
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Students can also reach the main campus directly on their own on Registration dates
as applicable to them.
TOWARDS PONTA
SAHIB/AMBALA
NANDA KI CHOWKI
b.
Energy
Acres
UPES: 9 KM
(approx.) from
Nanda Ki Chowki
Towards Pondha
JaspalRanaShooting Range
BRIDGE
Prem Nagar
Forest Research Institute
BallupurChowk
3.5 KM
CHAKRATA ROAD
IndianMilitaryAcademy (IMA)
Clock Tower
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Rajpur Road
UPES
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10 . About Dehradun City
Welcome to the picturesque Doon Valley “Dehradun”
Nestled in the mountain ranges of the Himalaya, Dehradun is one of the oldest cities of India
and is recently declared as the Provisional Capital of newly created Uttarakhand State in the
month of November 2000. Also known as the ‘Adobe of Drona’, Dehradun has always been an
important center for Garhwal rulers which were captured by the British. The headquarters of
many National Institutes and Organizations like ONGC, Survey of India, Forest Research
Institute, Indian Institute of Petroleum, etc. are located in the city. Some of the premier
educational and Training Institutes like Indian Military Academy, RIMC (Rashtriya Indian Military
College), Indira Gandhi National Forest Academy (IGNFA), Lal Bahadur Shahstri National
Academy of Administration (LBSNAA), etc. are also there in Dehradun. It is a favored tourist
destination as it attracts tourists, pilgrims and enthusiasts from various walks of life to its
serene environs. Add to this the abundance of special Basmati rice, tea and leechi gardens
which contribute in turning the city into a paradise
11. Climate & Rainfall
The Climate of the district is generally temperate. It varies greatly from tropical to severe cold
depending upon the altitude of the area. The district being hilly, temperature variations due to
difference in elevation are considerable. In the hilly regions, the summer is pleasant, but in the
Doon, the heat is often intense, although not to such degree as in the plains of the adjoining
district. The temperature drops below freezing point not only at high altitude but even at places
like Dehradun during the winters, when the higher peaks are also under snow. The area
receives an average annual rainfall of 2073.3 mm. Most of the annual rainfall in the district is
received during the months from June to September, July and August being rainiest. Climate
Data of Doon Valley for all the months is as under on the basis of mean of last 25 years.
Temperature
Month
Rainfall (mm)
Relative Humidity
Max.
Min.
Avg.
January
46.9
91
19.3
3.6
10.9
February
54.9
83
22.4
5.6
13.3
March
52.4
69
26.2
9.1
17.5
April
21.2
53
32
13.3
22.7
May
54.2
49
35.3
16.8
25.4
June
230.2
65
34.4
29.4
27.1
July
630.7
86
30.5
22.6
25.1
August
627.4
89
29.7
22.3
25.3
September
261.4
83
29.8
19.7
24.2
October
32.0
74
28.5
13.3
20.5
November
10.9
82
24.8
7.6
15.7
December
2.8
89
21.9
4.0
12.0
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12. Student Dress Code -It is mandatory for all students to observe the Dress code. Hence it is
necessary that the students come in the specified dress from the first day. The dress along with
material specification is as follows:
For summers:
A. Trouser : Dark Navy Blue, Raymond Top Line—4040015235 Shade No. 12
B. Shirt : Oxford Blue, Raymond Quality No. 40055021
C. Shoes :Executive Black Leather shoes with proper shoe laces
D. Socks : Navy Blue Socks ( Cotton Feel )
E. University Tie : As prescribed (For boys students only)
F. University Scarf : As prescribed (For girls students only)
For winters:
A. Jacket : Dark Navy Blue ,Raymond Top Line—4040015235 Shade No. 12
B. Pull Over : Sleeveless Light Gray Sweater with Yellow & Blue Strip
C. Pull Over : Full Sleeves Light Gray Sweater with Yellow & Blue Strip
D. Jacket Wind Cheater: Navy Blue (With Detachable Hood)
E. Shoes : Executive Black Leather shoes
F. Socks : Navy Blue Socks ( Cotton Feel )
(Note: University tie for boys and scarf for girls will be given on arrival as complementary. Winter uniform items can be
purchased on arrival as per sample available in University.)
13. Hostel Mess dress--Normal-working dress. No one is permitted in the dining hall in Pyjama,
Kurta, Lungi, night dress, Bathroom slippers, etc. Casual dress is permitted on Sundays and
holidays.
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14. For registration it is mandatory that a student should be in uniform. Considering the weather
conditions and requirement of washing, etc., students are advised to get the following number of
dresses made:
Blazers
Trousers
Shirts
Sleeveless Pullover
Full Sleeves Pullover
Socks
Tie / Scraf
Jacket Wind Cheater
Shoes
:
:
:
:
:
:
:
:
:
1 No
3 Nos.
4 Nos.
1 No.
1 No.
2 Nos.
1 No.
1 No.
2 No.
15. Use of Cell Phones: Use of Cell phones in the classrooms is strictly prohibited under University
rules.
Important Issues
16.
As a parent/guardian, kindly ensure that your son/daughter/ward be present for
registration on the due date. The Academic Session shall deemed to have commenced from
the date of Registration and, there shall be no relaxation in attendance requirement for late
registrants. Students are expected to adhere to the attendance norms set by the University
which are provided in the Student Bulletin.
17. Students are expected to be fully involved in their Academic Program from Day 1 – i.e. day of
Registration. Not being present in the Campus on the appointed date of Registration would
adversely affect the Academic learning and progress of the students as he/she would miss the
instructions for assignments which will be given to each student along with Registration and will
have to be submitted to their respective teachers from the next day onwards. This part of the
Academic work will be responsible for 1/3rd of the Internal Assessment Marks.
18. Students not reporting for registration on the due date will be missing the Attendance of
Personality Development Classes
19. We strongly advise you to direct your son/daughter/ward to strictly adhere to the registration
schedule so as to avoid the penalty and loss of teaching days/attendance etc.
20. You are also requested to instruct your ward to take careful note of the attendance and
discipline related matter as given in this letter, Student Bulletin and as notified by the university
from time to time so as to have smooth sailing in their academic progress Special mention is
made on some of these.
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ATTENDANCE:
21.
The importance of attendance has been highlighted in several communications. Students
find themselves debarred from various exams and invite other penalties if they are not
careful about the attendance. It must be pointed out that the attendance is given only if
the student is actually present in the class room. Therefore, absence from the Class Room
on any account (on leave, on medical ground, on working with / participating in the
functions etc.) would mean loss of attendance. Students are advised in their own interest
to ensure that they must aim for 100% attendance but in no case they should allow it to
fall below 75 % whatever be the reasons.
22.
Any promise that the attendance can be made up by any special sanction even if the
student is not present in the class room is not tenable. Not only students gets into the
problem with SRE in respect of appearance in the exams but the absence also means
tremendous loss of learning which student suffers because of absence from the Class
Room.
Therefore, student must come to campus on schedule dates, must attend classes as per
the calendar and should not indulge in missing class on any activities and must, at all times
keep a close tab on their actual attendance.
23. Medical Facilities Services are provided in the Infirmaries located at both the campuses Bidholi & Kandoli. The details are as follows:
a. First-Aid services with treatment for 1 day and dressings of Injuries/ burn etc.
b. Emergency Medical Services with Oxygen Administration, Nebulization & injectable
medication required with evacuation to the Hospitals in UPES Ambulance along with
Nursing Assistant.
c. The services mentioned in a & b above are provided 24/7 to the students residing at UPES
campus hostels and during the working hours to all the students only.
d. Up keep of Hygiene in both the Campuses by carrying out periodical sanitary rounds In
Hostels, Mess and all Food- courts of both the Campuses.
e. Training of Students and Faculty for First-Aid by delivering Lectures and Practical
Demonstrations by the University medical team.
f. Follow up of UPES students admitted in the Hospitals through the reference of infirmary.
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24. Miscellaneous Points:
a.
There will be no deviation from the eligibility criteria and selection process clearly laid
out in our Information Bulletin.
b. UPES does not have any Management Quota seats.
c. UPES does not have the system of Capitation Fees for allotting seats in any program.
d. All fees and charges that have to be paid by the students have been clearly specified in the
Info Bulletin. There are no “additional” charges to be paid.
e. There are no “agents” appointed by the university who can get admission for a student
who is not eligible for a program.
f.
UPES does not entertain any “special” requests for admission to any program. All
aspirants have to go through the selection process clearly laid out in our Information Bulletin.
g. Please do not even suggest to anyone making any “special” request that they should talk to
someone higher up in the university.
h. We do not guarantee placements, though we have highly competent teams dedicated to
Industry Relations and Placements.
g. Hostel seats are allotted as per laid down policy and there is no deviation to that.
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UNDERTAKING BY STUDENT
I ______________________son of Mr. _____________have been selected for
_______________program in the University of Petroleum and Energy Studies,
Dehradun for the Year 2016- 2017. I affirm and undertake as follows:1. That I have acquainted myself with the rules of attendance (i.e. minimum 75
%) and consequences of shortfall therein, and undertake to abide by the same.
2. That I have not been involved in any criminal proceedings in the past and no
criminal case is presently under investigation by police or pending trial in any
criminal court in India.
3. That my Blood Group is _______ and I have the following medical history /
medicinal allergies :a.
b.
c.
d.
____
____
____
NIL
4. That I am fully aware of the Traffic rules and the inclement terrain from
Dehradun city to University campus and shall ensure that:o I carry a valid driving license at all times and drive my vehicle carefully
keeping the safety of self and others in mind. I will wear securely tied
helmet both as driver and pillion on a two wheeler vehicle and tie up seat
belt when driving four wheeler vehicle.
o I will comply with Hostel rules which disallow keeping of personal vehicles
in campus / private/outsourced hostels.
o I hereby indemnify the University / its official /representatives against
any demands/ liability/damages / claims that may arise against it on
account of any road / other type of accident involving me.
5. That I have acquainted myself with the UGC Instructions on Anti Ragging and
shall submit necessary anti ragging affidavits by self and parent at the time
of Registration and every new academic year re- registration. My UGC Anti
Ragging URID number is _________________.
6. That I have acquainted myself with the provisions regarding not indulging in
any kind of substance / alcohol abuse on and off campus, including the
campus / private / outsourced hostels.
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7. I shall abide by the no smoking provisions in vogue as per the government
rules.
8. That I shall not indulge any case of harassing a female; student, UPES
employee and any other women on and off the campus.
9. That I shall refrain from risky behavior; visiting nearby jungle, disturbing the
villagers and offending their cultural sensitivities and visiting nearby picnic
places and enter deep water at unauthorized places and without proper
precautions.
10. That I shall refrain from any kind of discrimination / bias on account of race,
colour, religion, caste, community, regional, gender or any other type.
11. That I shall make every endeavor keep my college, hostel, surroundings clean.
I fully understand that in the event the contents of this Undertaking are found to be
false or are violated by me, whether fully or in part, I am liable to be removed from
the Rolls of the University and the decision of the University in this regard shall be
final and binding on me.
This Undertaking has been shown to my parent Mr. ______________who has
countersigned the same in acceptance thereof.
Signature Student
Signature Parent
Date:
Date:
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STUDENTS DISCIPLINE
25. Dress Code: UPES has prescribed a dress code for all students. It is expected that student will
observe this dress code from the very day when they come to the campus. It is expected that the
student would present themselves in their best to faculty and to the outsiders when they are in the
campus. Student may note that no leniency will be shown in allowing the students enter the
campus unless he/she is in proper dress code. The loss of attendance and the resulting loss of
academic learning would obviously be the penalty students attract and therefore in their own
interest students are advised to observe dress code strictly.
26. Students Safety
1. In the past, numbers of accidents involving our students have taken place. Some of them
have been fatal. These fall in to two broad categories as follows :a. Road Traffic Accidents – Two Wheelers and Four Wheelers both.
b. Students drowning in water during their visits to Pilgrimage / Picnic spots like
Haridwar, Rishikesh, Ponta Sahib, while getting into the rivers at prohibited areas at
odd night hours.
Student must carry a copy of DL if in case he is signing the “Undertaking regarding Road Traffic
Assurance”
2. In one of the incident students neither listened to a local man warning them of dangers of
water , nor they restrained themselves from entering the river even after reading the clear
cut warning by the police administration on a prominent board close to the river bank. It
has also been observed that most of the students victim were staying in P.G./ privately
hired accommodation.
3. You will appreciate that these unfortunate happenings can be avoided by observance of
simple safety measures as under:a. While driving wear securely tied helmet and seat belts in four wheelers
b. Do not triple ride
c. Drive in slow speed and not in rash and negligent manner
d. Never drive under the influence of intoxicants
e. Do not go to picnic spots at odd hours in the night, that too without taking prior
permission from the Parents / Wardens / PG owners.
f. Observe safety precautions, listen to advice of other local people present on the site
g. Do not use mobile while driving.
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4. It is requested that above aspects be firmly emphasized to your ward. It is all the more
important for those students who opt to stay in PG / self-hired flats / private hostels under
their own risk and self-chosen arrangements.
5. The parents are advised not buy two / four wheelers for their wards and encourage them to
use UPES / public transport. University reserves the right to prohibit the use of Vehicle by
any student who is found driving without safety measures or found indulging in rash and
negligent driving.
6. Students residing in the Campus Hostel are not allowed to keep any Vehicle either in the
Campus or outside. Defaulters will be asked to leave the hostel.
27.
Act of indiscipline (In and out of campus): It is expected that students will conduct
themselves in civilized and well behaved manner and not give opportunities for any disciplinary
action. The purpose of academics program should not be taken only for the academic but should
help the overall personality development. It is expected that our students would turn out to be
very valuable citizens of the country and therefore, are expected to observe all the rules of
proper discipline in and outside the campus. Indulging in substance abuse, rash and negligent
driving, indulging in ragging and harassment (sexual, mental or physical) of fellow students and
juniors, display of affection at public places, abusive behavior, bunking the classes, being
disrespectful to teachers, elders and fellow students, defacing the walls or destroying books,
damaging / committing theft of laboratory equipment’s, IT systems and other property in the
campus; indulging or conniving in thefts and any other act which invites disciplinary action must
be avoided at all cost.
Students also need to be advised not to venture out in nearby hilly forests, where they may
become vulnerable to wild life and antisocial elements. Inhabitants of villages have also objected to
conduct of students at such isolated places.
28. Student`s Conflicts/ Clashes: There have been instances of fight and skirmishes between the
Group of students and several students have suffered penalties due to their involvement with such
acts. Students are advised to take special care to avoid getting involved in any kind of violence and
devote their energies towards their academic program and personality development. Any involvement
with group indiscipline could make a student liable for severe penalty including rustication/ expulsion.
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The above points are only to bring home to our students the seriousness which these issues
deserve. There are, invariably, spates of representation pleadings and requests whenever students
find himself/themselves debarred from exam or any other penal action been taken by Disciplinary
Committee. All this would not be necessary if students take care to avoid getting involved in such
incidences. It is our hope that students will take heed of the advice given in this letter and parents
would counsel them on the same to ensure that their conduct is in full conformity with the
requirements spelt out in Student bulletin and various notices from time to time so that they
emerge from this university with flying colors and prove themselves as useful and worthy citizens
of this country.
It is expected that students will familiarize themselves with all the rules and regulations concerning
their conduct in the campus and outside; and would also ensure that they keep their guardians
informed on their academic performance and any other developments related with the same.
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Enclosure I
ANTI RAGGING AFFIDAVITS; ONLINE REGISTRATION AND FILLING OF FORMS ANNULALLY
(By Order of the Hon’ble Supreme Court of India)
With effect from academic year 2013-’14 the procedure for submitting anti ragging affidavit has
been revised. The same has been explained in the succeeding paragraphs.
In pursuance to orders of the Hon’ble Supreme Court of India, University Grant Commission has
made it mandatory for all the educational institutions, to get the anti ragging affidavits registration,
and receiving affidavit form online, from the UGC supported website by every student. It is then
required to be filled up by the student as also by his/her parent and then submitted to the
institution, at the time of registration in July-August every year. Institution is then required to
convert these into e-copy and store centrally. No stamp paper is required as per new procedure.
Online Registration process comprises of 3 simple steps;
Step 1:
A student must log on www.Antiragging.in or on www.Amanmovement.Org.
Step 2:
A student must fill the information as requested.
Step 3: On completion students will directly receive the specifically generated affidavits
through E mail from the above mentioned website. The affidavit form will have students
website ticket number printed on the top left corner. He / She is then required to take a
print out for registration.
Hard copy of affidavits will be brought duly filled, along with signatures of the parent. At the time
of Registration in July 2015, new students will deposit their affidavits at the Registration Desk. The
new procedure is also displayed on the UPES website for reference. You are requested to ensure
that affidavit forms duly signed by you and your wards are submitted at the time of registration.
It is for your information that submission of anti-ragging affidavit form is prerequisite to the
registration of your ward.
Registration Details
UPES
Page 18 of 26
Enclosure 2
The below mentioned Undertaking regarding Road Traffic Assurance has to be signed by each
parent and student.
UNDERTAKING BY STUDENT
I
________________________________________________S/o
or
D/o
_____________________________________________
Promise the following:I will go through the defensive driving RTA program and will implement the learnings when I drive.
I will always wear a helmet/ seat belt while driving. I promise never to overload my car/ triple ride
on my two wheeler.
I promise never to drink and drive
Name:
SAP ID:
Course:
Vehicle type:
Batch:
Vehicle Reg no:
UNDERTAKING BY PARENT
1) I Mr. /Mrs. / Ms.____________________________________ (Full name of Parent/
Guardian / father/ mother/ guardian of_______________________________ student of
_______________________course,
enrollment
number________________________,
hereby undertake the following in respect of my ward for the entire duration of his study in
University of Petroleum and Energy studies:a) If he / she uses a two wheeler/ four wheeler / any other transport, I shall ensure that he
/she possesses a valid driving license and other authorized vehicle documents to drive
the vehicle and that he/she is fully conversant with safe driving practices and the
provisions of the Motor Vehicle Act 1988,
b) He/she will comply with the Hostel rules which forbid keeping of personal vehicles on or
off campus. Any violation in this regard shall make him/ her liable for disciplinary action
in accordance with the University Rules; (applicable only if student is resident of Campus
hostel).
Registration Details
UPES
Page 19 of 26
c) In event of my ward above named, meeting with any unfortunate road traffic accident,
the University shall not carry any liability and all liabilities / medical and other
expenditure arising out of the same shall be borne by me.
d) I hereby undertake to indemnify and keep indemnified the University /its officials/
representatives / assigns in respect of any demands/liability /damages/ claims
(Including third party claims) that may arise against the University on account of any
road accident involving my ward above named.
Given on this ___________ day of ___________ month of _________ year.
(Signature of Parent/ Guardian)
Name and Parent/ Guardian:
Address:
Mobile No:
Landline no:
Signature Witness 1 (Student Ward)
Name:
Local Address:
Mobile No:
Landline No:
Registration Details
(Signature Witness 2)
Name:
Local Address
Mobile No:
Landline No:
UPES
Page 20 of 26
Enclosure 3
FACILITIES/ STATUS INFORMATION LIST - PRIVATE HOSTELS
A list of hostels where students of UPES have been staying earlier is given below, with the facilities
and status about various parameters mentioned against each. It is emphasized that data given herein has
been provided by the hostel owners and has been collated for facilitation of parents.
UPES does not have any direct or indirect tie up whatsoever with any of the mentioned hostels and
does not undertake any responsibility in this regard to their failure to comply with the parameters given
in the matrix below.
Parents are advised to verify the data independently before finalizing any arrangement with the
concerned hostel and also sign written contract with Hostel owners chosen by them.
S.NO
NAME OF THE
HOSTEL
OWNER'S NAME
ADDRESS
CONTACT
DETAILS
1
AASHIRWAD
HOME GIRLS
HOSTEL (DHWA)
AASHIYANA BOYS
HOSTEL (DHWA)
MR. ASHISH
GUPTA
09319448999
MR. MUKESH
MITTAL
UPPER KANDOLI CAMPUS,
NEAR DEHRADUN PUBLIC
SCHOOL, DEHRADUN
VILLAGE BHAUWALA,
DEHRADUN
DISTANCE
FROM
UPES
CAMPUS
2 KM
8126426208
5 KM
ACHIEVERS
HOME BOYS
HOSTEL (DHWA)
AGARSEN VATIKA
BOYS HOSTEL
(DHWA)
AMBIENCE BOYS
HOSTEL (DHWA)
MR. RAMESH
GOYAL
VILLAGE KEHRI,
DEHRADUN
08755044040
12 KM
MR. NILESH
AGGARWAL
111, SUDDHOWAL OPP.
B.F.I.T. SUDDHOWALA,
DEHRADUN
SUDDHOWALA, BHAUWALA
ROAD, DEHRADUN
9927226777
10 KM
9997777699
9 KM
6
ARYAN BOYS
HOSTEL (DHWA)
MR. D.K. PAWAR
PREM NAGAR, NEAR SAI
MANDIR DEHRADUN
9927065381
13KM
7
ASHOKA BOYS
HOSTEL (DHWA)
MR. SANDEEP
AGGRAWAL
07536870137
1.5 KM
8
AVALON GREENS
BOYS HOSTEL
(DHWA)
AVI BOYS HOSTEL
MR. NITIN DUA
UPAR KANDHOLI NEAR
BHARTI
COLLECTION,BIDHOLI
ROAD NEAR UNIVERSITY
DEHRADUN
BIDHOLI, DEHRADUN
9873383838
3.5
MS. ANITA RATURI
MANDUWALA, NEAR
DOLPHIN INSTITUTE
8449895580
5 KM
B. K. BOYS
HOSTEL (DHWA)
MR. HARDEEP
KUKREJA (BOBBY)
BIDHOLI, DEHRADUN
7895237218
1.5 KM
2
3
4
5
9
10
Registration Details
MR. ATULAYA
SHARMA
UPES
Page 21 of 26
11
BANSAL HOME
BOYS HOSTEL
MR. GAYAN
BANSAL
SHIMLA BYPASS
9897338711
18 KM
12
BHAWNA GIRLS
HOSTEL (DHWA)
MS. RAJNI SETHI
SUDDHUWALA, BEHIND
BFIT, DEHRADUN
9997170440
9 KM
13
COMFORT INN
BOYS HOSTEL
(DHWA)
DEEP BOYS
HOSTEL (DHWA)
MR. RAJAN
WADHWA
KHASRA NO-1140,VILLAGE
PONDHA,DEHRADUN
09811928000
5 KM
MR. PIYUSH JOSHI
8272894058
9 KM
DOON HABITAT
CENTRE BOYS
HOSTEL (DHWA)
DOON SCHOLAR'S
BOYS HOSTEL
MR. SURENDRA
RAWAT
STREET OPOSITE GOSWAMI
PROPERTIES KOLHUPANI
VILLEGE, NEAR NANDA KI
CHOWKI, DEHRADUN
VILLAGE KEHRI, PREM
NAGAR DEHRADUN
9456541492
12 KM
MR. VINAY
UNIYAL
BIDHOLI VILLAGE,
DEHRADUN
9837236973
1 KM
17
DOONGA BOYS
HOME
MR. ATUL NEGI
DOONGA CHOWK, DOONGA
8477006006
2 KM
18
DUA BOYS
HOSTEL
MR. NARESH DUA
BIDHOLI VILLAGE,
DEHRADUN
9319777253
1.5
19
FOREST VIEW
BOYS HOSTEL
(DHWA)
GMKK GIRLS
HOSTEL
MR. PRASOON
NAUTIYAL
KANDOLI VILLAGE,
DEHRADUN
9837030350
4 KM
MR. SURESH
SONKAR
8923703436
16 KM
21
HILL VIEW BOYS
HOSTEL (DHWA)
MR. RAMESH
DUTTA
C - 13, SHRIRAMPURAM,
NEAR BALIWALA CHOWK,
DEHRADUN
VILLAGE KEHRI, PREM
NAGAR DEHRADUN
8954555541
9 KM
22
INDRA BOYS
HOSTEL (DHWA)
MR. RAHUL
NARANG
PONDHA ROAD, DEHRADUN
9627755004
5 KM
23
JAIN HOSTEL
(INDRA NAGAR)
GIRLS HOSTEL
JIYA BOYS
HOSTEL (DHWA)
MR. SANDEEP JAIN
9897103527
15 KM
9258070000
8 KM
25
NEST HOSTEL
GIRLS HOSTEL
MR. RAKESH
GUPTA
15 - INDRA NAGAR NEAR
ANURAG NURSEERY
DEHRADUN
VILLAGE KOLHU PANI,
NANDA KI CHOWKI
DEHRADUN.
SUDDHOWALA, DEHRADUN
9811066168
13 KM
26
PEOPLETREE
BOYS HOSTEL
BRIG. VED V.
NAUTIYAL (RETD)
BIDHOLI, DEHRADUN
9897896511
2 KM
27
RED BRICKS BOYS
HOSTEL (DHWA)
MR. LAKSHYA
MONGA
BIDHOLI VILLAGE,
DEHRADUN
8006414404
2 KM
28
SAI BOY'S HOSTEL
MR. DEEPAK
KUKRETI
BIDHOLI, NEAR BSNL
TOWER
8650505576
200
METERS
29
SALWOOD
HOSTEL BOYS
HOSTEL (DHWA)
SCHOLAR'S
PARADISE BOYS
HOSTEL
MR. RAMESH
TANDON
BIDHOLI VILLAGE,
DEHRADUN
9456748894
1.5 KM
MR. PALAV
KUKRETI
BIDHOLI VILLAGE,
DEHRADUN
9675555524
1 KM
14
15
16
20
24
30
Registration Details
MR. RAKESH
TYAGI
UPES
Page 22 of 26
31
SECOND HOME
GIRLS HOSTEL
MR. ACHAL
BHATIA
SPECIAL WING PLOT N0. 4
PREM NAGAR, NEAR
VOHRA NURSING HOME,
DEHRADUN
HOUSE NO. 6 VASANT
VIHAR ,LANE NO. 6
VASANT VIHAR ENCLAVE
NEAR ASHIRWAD PETROL
PUMP, DEHRADUN
NANDA KI CHOWKI
9917700002
11 KM
32
SHIVALIK GIRLS
HOSTEL
MS.VEENA UNIYAL
8439003076
13 KM
33
SHRI SHAYAM
GIRLS HOSTEL
MR. GAYAN
BANSAL
9897338711
10 KM
34
SILVER HEIGHTS
BOYS HOSTEL
MR. SANDEEP
POSWAL
SILVER HEIGHTS, VILLAGE
POUNDHA, DEHRADUN.
9756600111
7 KM
35
SILVER HEIGHTS
GIRLS HOSTEL
MR. SANDEEP
POSWAL
SILVER HEIGHTS, VILLAGE
POUNDHA, DEHRADUN.
9756600111
7 KM
36
SUNRISE BOYS
HOSTEL
MR. RAJESH
PAREEK
VILLAGE KEHRI, PREM
NAGAR DEHRADUN
9997578108
9 KM
37
SWEET HOME
GIRLS HOSTEL
(DHWA)
MR. ROHIT
SHARMA
8171236948
12 KM
38
THE GUARDIAN
GIRLS HOSTEL
(DHWA)
MR. NTIN VERMA
09560166155
5 KM
39
THE INN BOYS
HOSTEL (DHWA)
MR. PRADEEP
KUMAR GUPTA
CENTRAL HOPETOWN,
VILLAGE BAYAKHALA, OPP.
BRICK BHATTI, BEFORE
SELAQUI.
PLOT NO-1027,PONDHA
ROAD,NEAR CAMBRIDGE
SCHOOL,WAY TO
U.P.E.S,DEHRADUN (UK) PIN
-248007
NEAR UPES BIDHOLI
VILLAGE
9358187820
1 KM
40
YOUTH GEMS PG
HOMES FOR GIRLS
(DHWA)
MR. ANKIT
AGGARWAL
PLOT.NO. 1027, PONDHA
ROAD, NEAR RAMA
CHANDER YOGA
ASHRAM,DEHRADUN
9810020145
5 KM
Registration Details
UPES
Page 23 of 26
IT
CARRY YOUR OWN DEVICE POLICY
29. Keeping in view the rapidly changing nature and pace of technology, and more
importantly, of student preferences for a smart device, the University has decided
to adopt a CYOD (Choose Your Own Device) paradigm. As part of this initiative,
the following guidelines apply:
a)
b)
c)
d)
e)
f)
g)
h)
It is mandatory for each incoming student to be equipped with a tablet or laptop
conforming to the minimum specifications outlined below.
The device should have genuine operating system (OS) software pre-installed as
specified below. The student requires to produce proof of genuine OS at the time of
registration and to possess it throughout the duration of the enrolled program.
The device should be capable of connecting to an external display device through a
normal VGA port for the purposes of showing presentations etc.
The device should be capable of connecting to a Wi-fi network and doing Windows
Active Directory domain authentication of the user.
The device should have capabilities of entering proxy server settings for the
browser.
The device should have an external keyboard and be able to connect to a remote
server using the RDP protocol.
The device manufacturer should have at least one authorized service centre or
availability of requisite hardware service and support in Dehradun. The student is
advised to confirm this before buying to avoid loss of study hours in the event of
device malfunction.
A student will be responsible for taking care of his/her machine including raising
tickets for warranty/AMC support; adequate insurance coverage; and be
responsible for its upkeep and maintenance as well as ensuring legal compliance of
the system in line with OEM/ISV licensing policies throughout the duration of the
program. Should loss/damage to the device occur, it will be the responsibility of
the student to ensure timely rectification through the authorized service centre in
Dehradun. Additionally relevant paperwork for filing an insurance claim will be the
responsibility of the student.
Recommended minimum configuration/specification for laptops:
Processor
higher
Memory
Screen size
Network interfaces
Bluetooth
Ports
Hard Disk
Operating System
Registration Details
: Intel Core i3 / equivalent AMD processor or
: 4 GB or higher
: 14” or higher
: Wi-fi 802.11g/n; 10/100 Ethernet;
: USB 2.0; USB 3.0; VGA; HDMI
: 350 GB or higher
: Windows XP/Vista/7/8 Professional Edition
[Mandatory] or Mac OS (Latest version.)
Proof of genuine OS.
UPES
Page 24 of 26
Office Productivity
: Productivity suite capable of creating and
editing Microsoft Office documents such as
Word, Excel, PowerPoint etc. (Microsoft Office
Student Edition recommended)
Recommended minimum configuration for tablets:
Operating system
Screen size
Network interfaces
Storage
Interfaces
Keyboard
Applications
: iOS/Android
: 9” or higher
: Wi-fi 802.11g/n; Bluetooth
: 32 GB or higher
: Ability to connect USB drives; Ability to
connect to external projection device through
VGA port
: External (wired or wireless)
: Office Productivity suite with capability to
create
and edit Microsoft office document
formats
such as Word, Excel, and
PowerPoint
Notes:
a)
b)
c)
d)
e)
f)
An annual charge as mentioned in student bulletin will be payable towards
provisioning of appropriate software, internet access charges and IT application
support services to the student.
The University will install a managed antivirus on each laptop/device (as applicable)
entering the University network. This is for optimizing bandwidth used during virus
definition updates and to ensure the device does not become a security threat affecting
other users on the network. This installation is mandatory and the device will not be
allowed on to the network without this.
The University maintains appropriate access control systems that will prevent a
student machine to connect to the University network should the machine not be in
compliance with acceptable policies – specifically: The machine should have a legal,
appropriately patched operating system, and a legal antivirus updated with the latest
definitions and patches.
The device should be used in conformance to the Acceptable IT use policy of the
University.
Microsoft Windows Home Basic/Premium editions will not be acceptable as these do
not support connecting to a Windows Domain. The minimum level of operating system
should be Windows Professional.
While the University will take all reasonable steps to ensure adequate application and
OS support for the device, the University will not be liable for any loss of academic
hours due to hardware malfunctioning / improper functioning due to incorrect
specification of the device.
I accept the above terms. My device is compliant with the above policy. In case I am
not able to furnish a valid proof of genuine OS or MS Office during my tenure with
UPES, the university reserves the right to discontinue IT services being provided to me
including but not limited to access student portal, UPES LAN etc. with immediate
Registration Details
UPES
Page 25 of 26
effect. No proportionate refund of Academic computing Fee for the discontinued period
shall be given,
I agree to indemnify UPES for any liability which may accrue to UPES due to any
misrepresentation made by me with regard to hardware or software installed on my
laptop during my association with UPES. I agree to immediately inform the university
IT team in case the above status changes at any time during my duration on campus.
Student Name: ___________________________________________
SAP ID:__________________________________________________
Signature:________________________________________________
Date:_____________________________________________________
Registration Details
UPES
Page 26 of 26